Item 6ACITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM it 6A
AUGUST 13, 2007
AGENDA ITEM: Maintenance Agreement Contract Renewal with the Fiorida Department of
Transportation (FDOT)
SUBMITTED BY: Rick Carper, P.E., Public Works Director ~~
DATE: July 26, 2007
BACKGROUND: The FDOT has forwarded the Contract Renewal for the Local
Maintenance Agreement to authorize and reimburse Atlantic Beach for
maintaining the following areas:
a) State Road 10 (Atlantic Boulevard) -both sides, from Third
Street to Mayport Road, and the north side only from Mayport
Road to the Intracoastal Waterway Bridge, with the exception of
the FDOT retention pond,
b) State Road 101/A1A (Mayport Road) -from Atlantic
Boulevard to Assisi Lane (both sides),
c) Mayport Flyover -areas within Atlantic Beach, including
the retention pond on Mayport Road between West 4th & West Stn
Street, and the retention pond at the end of Begonia Street off
West 1St Street. Sweeping of the flyover ramp will continue to be
performed under FDOT supervision,
d) Drainage Ditch between Saratoga Circle North and
Forrestal Circle South -from Mayport Road to Atlantic Boulevard
through Aquatic Drive,
e) Drainage Ditch from Fleet Landing -running north-
northwest along Mayport Road, terminating at the salt marsh,
f) FDOT Pond #3 on Mayport Road at the Hess Station.
Maintenance work. involves street sweeping, mowing, litter removal, edging, tree
trimming ano pruning.
This Renewal is for (1) one year beginning October 1, 2007 through September
30, 2008. The total annual amount the City of Atlantic Beach will receive from the
FDOT for performance of this maintenance will be $51,299.44.
RECOMMENDATION: Staff recommends approval of this Agreement, and that the
Commission pass a Resolution approving the new contract as required by the
FDOT, authorizing the City Manager to sign the Renewal Agreement.
ATTACHMENTS: Resolution No. 07 - 05
FDOT -Maintenance Extension Agreement
Maintenance Activities Attachment "A"
REVIEWED BY CITY MANAGER: ~
August 13"' Regular Meeting
AGENDA[TEM~6A
AUGUST i3, 2007
RESOLUTION NO. 07-OS
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE CITY MANAGER TO EXECUTE A MAINTENANCE CONTRACT
RENEWAL BETWEEN THE CITY OF ATLANTIC BEACH AND THE
FLORIDA DEPARTMENT OF TRANSPORTATION, AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida
Department of Transportation to provide maintenance on certain streets throughout the city; and
WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and
portions of Mayport Road; and
WHEREAS, the additional areas to be maintained are identified in Attachment "A" of
the base agreement.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows:
SECTION 1. The City Manager is hereby authorized to execute the Renewal Agreement
for Maintenance with the Florida Department of Transportation on behalf of the City of Atlantic
Beach..
SECTION 2. This Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this Day of August
2007.
DONALD M. WOLFSON
ATTEST:
DONNA L. BUSSEY, CMC
City Clerk
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
AGENDA ITE~~t # 6A
AUGUST 13, 2007
STATE OF FLORIDA CEPARTPdENT CF TRANSPORTATION
CONTRACT RENEWAL coNTRACTSAOruIINISr~Ticr?
oGC - oaios
Contract No.: BDB90 Renewal: (1st, 2nd, etc.) 2nd
Financial Project No(s).: 41021617239
County(ies): Duval
This Agreement made and entered into this day of by and between the State of
(This date o e en ere y one-'
Florida Department of Transportation, hereinafter called. "Department", and City of Atlantic Beach
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on this20th day of September 2006
(This date to be entered by DOT only) ,
entered into an Agreement whereby the Department retained the Contractor to perform the maintenance
responsibilities for the State of Florida Highway System in order to maintain the aesthetic appearance of the state
roads as identified in Attachement "A" for the Cit of Atlantic Beach
and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to:flow each
to the other, the parties agree to a renewal of said original Agreement for a period beginning the 1st day of
November , 2007 and ending the 31st day of October , 2008
at a cost of $ 51,299.44
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
City of Atlantic Beach _ STATE OF FLORIDA
Name of Contractor DEPARTMENT OF TRANSPORTATION
Contractor Name and Title
BY:
Authorized Signature
Name of Surety
City State
By:
Florida Licensed Insurance Agent or Date
Attorney-In-Fact (Signature)
Countersigned:
Florida Licensed Insurance Agent Date
(SEAL)
BY:
District Secretary or Designee (Signature)
Title: Director of Operations
Legal:
Fiscal:
Approval as to Availability of Funds
AGENDA ITEM # 6A
AUGUST 13, 2007
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