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Item 6ACITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM it 6A AUGUST 13, 2007 AGENDA ITEM: Maintenance Agreement Contract Renewal with the Fiorida Department of Transportation (FDOT) SUBMITTED BY: Rick Carper, P.E., Public Works Director ~~ DATE: July 26, 2007 BACKGROUND: The FDOT has forwarded the Contract Renewal for the Local Maintenance Agreement to authorize and reimburse Atlantic Beach for maintaining the following areas: a) State Road 10 (Atlantic Boulevard) -both sides, from Third Street to Mayport Road, and the north side only from Mayport Road to the Intracoastal Waterway Bridge, with the exception of the FDOT retention pond, b) State Road 101/A1A (Mayport Road) -from Atlantic Boulevard to Assisi Lane (both sides), c) Mayport Flyover -areas within Atlantic Beach, including the retention pond on Mayport Road between West 4th & West Stn Street, and the retention pond at the end of Begonia Street off West 1St Street. Sweeping of the flyover ramp will continue to be performed under FDOT supervision, d) Drainage Ditch between Saratoga Circle North and Forrestal Circle South -from Mayport Road to Atlantic Boulevard through Aquatic Drive, e) Drainage Ditch from Fleet Landing -running north- northwest along Mayport Road, terminating at the salt marsh, f) FDOT Pond #3 on Mayport Road at the Hess Station. Maintenance work. involves street sweeping, mowing, litter removal, edging, tree trimming ano pruning. This Renewal is for (1) one year beginning October 1, 2007 through September 30, 2008. The total annual amount the City of Atlantic Beach will receive from the FDOT for performance of this maintenance will be $51,299.44. RECOMMENDATION: Staff recommends approval of this Agreement, and that the Commission pass a Resolution approving the new contract as required by the FDOT, authorizing the City Manager to sign the Renewal Agreement. ATTACHMENTS: Resolution No. 07 - 05 FDOT -Maintenance Extension Agreement Maintenance Activities Attachment "A" REVIEWED BY CITY MANAGER: ~ August 13"' Regular Meeting AGENDA[TEM~6A AUGUST i3, 2007 RESOLUTION NO. 07-OS A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE A MAINTENANCE CONTRACT RENEWAL BETWEEN THE CITY OF ATLANTIC BEACH AND THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE WHEREAS, on May 16, 2001, the City executed an agreement with the Florida Department of Transportation to provide maintenance on certain streets throughout the city; and WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and portions of Mayport Road; and WHEREAS, the additional areas to be maintained are identified in Attachment "A" of the base agreement. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Manager is hereby authorized to execute the Renewal Agreement for Maintenance with the Florida Department of Transportation on behalf of the City of Atlantic Beach.. SECTION 2. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this Day of August 2007. DONALD M. WOLFSON ATTEST: DONNA L. BUSSEY, CMC City Clerk Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney AGENDA ITE~~t # 6A AUGUST 13, 2007 STATE OF FLORIDA CEPARTPdENT CF TRANSPORTATION CONTRACT RENEWAL coNTRACTSAOruIINISr~Ticr? oGC - oaios Contract No.: BDB90 Renewal: (1st, 2nd, etc.) 2nd Financial Project No(s).: 41021617239 County(ies): Duval This Agreement made and entered into this day of by and between the State of (This date o e en ere y one-' Florida Department of Transportation, hereinafter called. "Department", and City of Atlantic Beach hereinafter called "Contractor". WITNESSETH: WHEREAS, the Department and the Contractor heretofore on this20th day of September 2006 (This date to be entered by DOT only) , entered into an Agreement whereby the Department retained the Contractor to perform the maintenance responsibilities for the State of Florida Highway System in order to maintain the aesthetic appearance of the state roads as identified in Attachement "A" for the Cit of Atlantic Beach and WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties and subject to the same terms and conditions of the original Agreement; NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to:flow each to the other, the parties agree to a renewal of said original Agreement for a period beginning the 1st day of November , 2007 and ending the 31st day of October , 2008 at a cost of $ 51,299.44 All terms and conditions of said original Agreement shall remain in force and effect for this renewal. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month, and year set forth above. City of Atlantic Beach _ STATE OF FLORIDA Name of Contractor DEPARTMENT OF TRANSPORTATION Contractor Name and Title BY: Authorized Signature Name of Surety City State By: Florida Licensed Insurance Agent or Date Attorney-In-Fact (Signature) Countersigned: Florida Licensed Insurance Agent Date (SEAL) BY: District Secretary or Designee (Signature) Title: Director of Operations Legal: Fiscal: Approval as to Availability of Funds AGENDA ITEM # 6A AUGUST 13, 2007 City ~f AtlarrliG 8e~~h Agre~?mgnt !Or 1L•!ai»tBn~nCE! 67CfCCBr 2a~5 ) F.1d9T7C4'Rar1C2 Aciivitzes attachrrtenE "A" 5Ute LitEaf tnt®ew,t.p yln#11 St¢pe ~ Mochsnlsal 1 ' Ct~.~.-aa 'H _CG.nr, S pcad S.f:f[°t Ptisme 6rom teS R.µnu.~a•1 tJa4'"'~Ins W~IC',Ir+ 'ilid f i11 Qf M Ygr..,hq. ~weeT" : rlf rS+ei inn- t~T:'f5 tnad b ~if:1A S e!G~-ng ~~ txfa} iy ~ 4 V~w iOCtQI {f!!im§ ~ Cal'T-1f i~3aa.'. ~f ?ilf, iiGE} !;~Zt -.... - .-.....~~_:.......~.,..r-..~..,......-....nmis...m...v.-...• ..:n...r~ .-....w........r.•..ti -,..,.w....v..ry...4..~:..~a..,.....w we+..,.u.:m.....:, ........«..,er.....~ ...........v...m.-.r«.....~. -.._ ...e--. a~~..-.-,......~.....-.. ~r r'.~ tN^J 1 f st r'iC r C'~&. ~ - ,~f,: -rt ls! e...~,i 1 `!" ii. 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