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Item 8A
AGENDA ITEM # 3A AUGUST 13, ?007 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Public hearing to authorize transmittal to the Department of Community Affairs of the proposed Public School Facilities Element to be added to the 2015 Comprehensive Plan in accordance with and as required by 2005 Senate Bill 360. SUBMITTED BY: Sonya Doerr, AICP Community Development hector DATE: August 2, 2007 BACKGROUND: Senate Bi11360 mandated that all local governments with any public schools within their boundaries implement school concurrency and adopt a Public Schools Facilities Element (PSFE) as part of their Comprehensive Plan by January O1, 2008. All local governments in Duval County will adopt substantively the same PSFE element since there is only one School District in the County, and the process is required to be a collaborative effort between the local governments and the school systems. Planning and legal staffs from the City of Jacksonville, the Beach cities and Baldwin and School Board staff have been working together for many months to prepare a draft to transmit to the Department of Community Affairs. Steve Lindorff, Planning and Development Director for Jacksonville Beach, has taken a lead role in this long process, and has represented the interests of the Beach cities very well. Additionally, a policy group, the Joint Planning Committee (JPC) was formed with representatives from all interests involved to make a fmal recommendation. Karen Wolfson has served on the JPC. The proposed PSFE needs to be transmitted to DCA so that the January O1, 2008 adoption date is met. Like several other Growth Management requirements that are intended to address issues in large urban areas or high growth counties, this process will have very limited impact on the City of Atlantic Beach. We have only one public school within the City, and Atlantic Beach Elementary is only at about 55% enrollment capacity. The City also has very limited opportunity for new residential developments of any significant size. This, however, is an extremely complex and major issue for the City of Jacksonville, and the effort to this point has been involved. Is it anticipated that there may be further revisions to the PSFE as a result of DCA comments, and further input from the Joint Planning Committee, the School Board and the cities. The important issue at this point is to move forward with transmittal so that there is sufficient time to revise based upon further input prior to the required January 1st adoption date. The Community Development Board, in their role as the Local Planning Agency, unanimously recommended transmittal of the draft PSFE at the July 17th meeting. An additional public hearing to adopt the PSFE will be required before the end of the year. BUDGET: No budget issues. RECOMMENDATION: Direct staff to transmit proposed Public School Facilities Element to the Department of Community Affairs for review. ATTAC)FIlVIENTS: Proposed PSFE and draft Community Development Board Minutes. REVIEWED BY CITY MANAGER: August 13, 2007 regular meeting 2015 COMPREHENSIVE PLAN AGENDA ITEM # 3A AUGUST 13, 2007 The City of Atlantic Beach and the other Duval County local governments, which may herein be collectively referred to as "the Cities," have jointly prepared this Public School Facilities Element containing. substantially the same Goals, Objectives and Policies, which have' been numbered within this Element consistent with the format of the adopted 2015 Comprehensive Plan for the City of Atlantic Beach. Specific Objectives and Policies shall be implemented to the extent applicable within the City of Atlantic Beach and in accordance with the jurisdictional authorities and responsibilities of this municipality. Transmittal Draft I-1 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- 201v COILIPREHENSIVE PLAN AGENDA ITEM # 3A AUGUST 13, 2007 I. Public School Facilities Element Goals, Objectives, and Policies Goal 1.1 Coordinate And Maintain High Quality Education The City shall collaborate and coordinate with the Duval County Public Schools (DCPS), Jacksonville and the other municipalities to ensure that the public school system offers a high quality educational environment, provide accessibility for all its students, and to ensure adequate school capacity to accommodate existing and future population. Objective 1.1.1 Coordination and Consistency The City shall establish coordination of review procedures to ensure consistency of its Comprehensive Plan with the plans of the DCPS and the other Cities. Policy 1.1.1.1 It is the intent of the City that the policies included herein shall be implemented to the extent applicable within the City of Atlantic Beach and in accordance with the jurisdictional authorities and responsibilities of this municipality as set forth within this element and Chapters 163.3177(12), 163.31777 and 163.3180 (13) Florida Statutes. Policy 1.1.1.2 Staff from the City shall meet in joint workshop sessions with staff from DCPS, Jacksonville and the other municipalities on an as needed basis, but at a minimum of twice per year, to provide opportunities to discuss issues of mutual concern. Policy 1.1.1.3 The City Commission will meet with the DCPS and the legislative bodies of the other municipalities on an annual basis in a joint workshop or meeting session to discuss issues regarding coordination of land use and school facilities planning, including population and student growth, development trends, school sitings, school needs, school concurrency, co-location and joint-use opportunities, and ancillary infrastructure improvements needed to support and ensure safe student access. Policy 1.1.1.4 The Cities shall coordinate and base plans upon consistent projections of Transmittal Draft I-2 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 201 COMPREHENSIVE PLAN the amount, type, and distribution of population growth and student enrollment which are consistent with those of the DCPS. The Interlocal Agreement shall establish the methodology to be used to determine school enrollment projections for preparing the DCPS 5-year Capital Plan and the methodology to be used to determine school enrollment and capacity to be used in concurrency testing. At a minimum, the methodology shall include consideration of both students anticipated from projected new housing stock and enrollment projected to occur from existing housing stock, and that each of these components of projected student enrollment be set out for each concurrency Service Area by type of school, or a functional equivalent. To ensure that the City's Capital Improvement Plan and the concurrency Management System are financially feasible, the City shall confirm that the student enrollment projections from new housing stock in each concurrency Service Area are consistent with the population projections for that concurrency Service Area. Policy 1.1.1.5 At the time of adoption of this Public School Facilities Element (PSFE), the City shall coordinate and share data with the DCPS including an inventory of reserved capacity that existed prior to the effective date of the City's School concurrency Ordinance, any pending approvals and a projection of the number of residential units that are anticipated to receive a Certificate of Occupancy during the next five years, and the identification ~• of any development orders issued which contained a requirement for the provision of a school site as a condition of the development approval. Policy 1.1.1.6 On an ongoing basis, the City shall provide the DCPS with data, including information regarding the type, number, and location of new residential units which have received zoning approval, site plan approval, a building permit, or a Certificate of Occupancy. Any proposed update to the Schedule of Capital Improvements as contained within the Capital Improvements Elements, shall, be submitted to the DCPS as shall any adopted update. Information regara~ing the conversion or redevelopment of housing or other structures into residential units that are likely to generate new students shall also be provided. Policy 1.1.1.7 By December of each year, the City shall consider for adoption by reference the DCPS Five-year Capital Facilities Plan to the extent that it relates to school capacity to ensure maintenance of a financially feasible capital improvements program and to ensure level of service standards will continue to be achieved and maintained within each year of the subsequent five-year Schedule of Capital Improvements. If the City determines that the DCPS Five-year Capital Facilities Plan is not financially feasible, then the City shall notify the DCPS that the Five-year Capital Facilities Plan is not financially feasible, and request that DCPS modify the Five-year Capital Facilities Plan to make it financially feasible. Transmittal Draft I-3 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 201 COMPREHEiVSlV;= PLAN ~aa~ ~.2 Public School Facility Siting and Development Coordination It is the goal of the City to enhance and maintain County-wide school planning procedures and to coordinate with the DCPS and the other Cities for the provision of necessary public education facilities and to participate in coordinated planning and decision-making regarding population projections, public school siting, such that the development of public education facilities is concurrent with the impacts of new residential development upon such facilities. Objective 1.2.1 Public School Facility and Availability The City shall coordinate with DCPS and the other Cities to establish a process of collaboration for the planning, siting and construction of needed educational facilities so that timing is proper, and the site location is compatible with the surrounding area, concurrent with necessary service and infrastructure, and consistent with the Comprehensive Plans. Policy 1.2.1.1 The City will coordinate with the DCPS to assure that any proposed public school facility sites in the City are consistent with the applicable land use categories and policies of the Comprehensive Plan. Pursuant to Florida Statutes, the City will consider each site, within its boundaries, as it relates to environmental, health, safety, and welfare concerns, as well as the potential for adverse effects on adjacent property. Policy 1.2.1.2 The--City will ~~oordinate with the DCPS for the selection of future school sites within the City as to aspects related to: (a) Acquisition of school sites which: (i) allow for future expansions to accommodate future enrollment, in accordance with the adopted level of service (LOS) standards and other facility needs; (ii) coordinate with the City's development and redevelopment objectives; and (iii) are deemed beneficial for joint uses, as identified by the DCPS and the City, to the extent feasible; and (b) Coordination of the location, phasing, and development of future school sites to ensure that site development occurs in conjunction with the provision of the required infrastructure to serve the school facility. Policy 1.2.1.3 At the request of the DCPS, the City will assist the DCPS and the JPC in reviewing and recommending potential sites for new schools, proposed Transmittal Draft I-4 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 CON1PREtiENSIVE PLAN school closures, and significant school expansion projects, and in making recommendations to the Superintendent. Policy 1.2.1.4 The City shall coordinate with the DCPS to establish a procedure for timely review of development for new public school facilities. Policy 1.2.1.5 Public schools shall be located so as to provide direct access to collector or arterial roadway system, where feasible. Policy 1.2.1.6 The City shall coordinate with the DCPS to evaluate and seek to locate potential sites where the co-location of public facilities, such as parks, libraries, and community centers, with schools can be accomplished. Policy 1.2.1.7. Schools are an allowable land use in all future land use categories, except for lands designated as Industrial or Conservation, subject to the following criteria: (a) ~ In the planning, land acquisition, and development of new school sites, including significant renovations, expansions or potential closures of existing schools, the Cities shall evaluate the following factors: (1) Whether the area contains or will contain a student population density sufficient to support the school; ~. (2) Whether a school in that location would be consistent with sound facility planning, including consideration of overall costs and design; (3) Whether the school site is of sufficient size to accommodate the required parking and circulation of vehicles; (4) Whether anticipated unacceptable impacts to the environment and significant environmental constraints would preclude a school on the site; (5) Whither development of the school would result in unacceptable impacts on archeological or historic sites listed in the National Register of Historic Places or designated by the City as locally significant; (6) Whether the site is within an area of velocity flood zone regulated by Section 333.03(3), F.S., regarding Coastal High Hazard Area as delineated by the City; (7) As to elementary school sites, whether the site is within walking distance of the residential neighborhoods it is intended to serve, thereby encouraging the use of elementary schools as focal points for neighborhoods. (8) As to middle and high school sites, whether the site is conveniently located to the residential neighborhoods it is intended to serve, and has access to major roads; (9) Whether the new school site, significant renovation, expansion or Transmittal Draft (-5 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST l3, 2007 2015 COMPREHENSivE PLAN potential closure will support community redevelopment and revitalization; (10) Whether the new school site, significant renovation, expansion or potential closure will increase or diminish the current and projected level of service within the Concurrency Service Area, and contiguous Concurrency Service Areas. (b) The facility shall be of a design, intensity, and scale to serve the surrounding neighborhood and shall also be compatible with the surrounding existing land uses. Policy 1.2.1.8 The City shall protect schools from the intrusion of incompatible land uses as determined by the City's Land Development Regulations, by providing the DCPS the opportunity to participate in the review process for all proposed developments adjacent to schools. Policy 1.2.1.9 The City shall coordinate with the DCPS to ensure that future school facilities are located outside of areas susceptible to hurricane or storm damage, areas prone to flooding, and that school locations are consistent with Chapter 1013 F.S., regarding flood plains and school building requirements. Policy 1.2.1.10 The emergency management officials of the City shall coordinate with the DCPS facilities staff to identify schools, both existing and proposed, which can serve as emergency shelter sites, as well assist in the identification of any grants or other monies which may be used to prepare a school facility to serve as an emergency shelter site. Objective 1.2.2 Enhance Community/School Design The City shall coordinate with DCPS to enhance community and neighborhood design though establishing effective school facility design and siting standards thereby encouraging the siting of school facilities to serve as community focal points and to be compatible with surrounding land uses. Policy 1.2.2.1 The City shall coordinate with the DCPS in order to provide consistency with the City's Comprehensive Plan and public school facilities program, and to provide for the following desirable outcomes: (a) Greater efficiency by the placement of schools to take advantage of the existing and planned roads, water, sewer, parks, and drainage systems; (b) Improved student access and safety by coordinating the construction of new and expanded schools with roads and sidewalk construction Transmittal Draft I-6 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 3A AUGUST 13, 2007 2075 COMPREHENSIVE PLAN programs; (c) The location and design of schools with parks, ball fields, libraries, and other community facilities to take advantage of shared use opportunities; and (d) The expansion and rehabilitation of existing schools to support neighborhoods and redevelopment. Policy 1.2.2.2 Where continued use of an existing school which is considered a locally significant building is not feasible, the City shall seek to coordinate with DCPS to provide for the adaptive reuse of that locally significant building. Policy 1.2.2.3 New residential developments adjacent to schools which do not prohibit school aged residents shall be required to provide a direct access that is safe for pedestrian travel to existing and planned school sites, and shall .connect to the neighborhood's existing pedestrian network. Policy 1.2.2.4 The City shall coordinate with the DCPS to ensure that pedestrian and bicycle facilities are provided adjacent to school sites located in the City to allow for the safety of pedestrians and bicyclists. Policy 1.2.2.5 The City shall coordinate with the DCPS to find opportunities to collaborate on public transit and public school bus routes to better serve citizens and students. Policy 1.2.2.6 The City shall encourage the DCPS to use sustainable design and performance standards, such as using energy efficient and recycled materials, to reduce lifetime costs, where feasible. Objective 1.2.3 Coordinate Land Use with School Capacity The City will coordinate proposed changes to future land use, rezoning, and developments of regional impact for residential development with adequate school capacity. This objective will be accomplished recognizing the DCPS statutory and constitutional responsibility to provide a uniform system of free and adequate schools. Policy 1.2.3.1 The City will provide an electronic copy, or otherwise make available electronically, to the DCPS, copies of all land use applications and development and redevelopment proposals pending before them that may affect student enrollment, enrollment projections, or school facilities, as provided in the amended Interlocal Agreement. Policy 1.2.3.2 The City will coordinate with DCPS to establish review procedures to manage the timing of Future Land Use Map amendments and other land Transmittal Draft I-7 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 COMPREHENSNE PLAN use decisions so that decisions coordinate with adequate school capacity. Policy 1.2.3.3 The City will take into consideration the DCPS comments and findings on the availability of adequate school capacity in the evaluation of comprehensive plan amendments, and other land use decisions as provided in Section 163.3177(6)(a), F.S. and development of regional impacts as provided in 1380.06, F.S. Goal 1.3 Implement Public School Concurrency The City shall ensure the future availability of public school facilities to serve development consistent with the adopted level of service standards. This goal will be accomplished recognizing the DCPS statutory and constitutional responsibility to provide a uniform system of free and adequate public schools, and the City's authority for land use control and management, and their joint responsibility to maintain the adopted level of service standards. Objective 1.3.1 Adopted Level of Service (LOS) Standards Through the implementation of its Concurrency management systems and in coordination with the DCPS, the City shall ensure that the capacity of schools is sufficient to support new residential development at the adopted level of service (LOS) standards within the period covered in the five-year Schedule of Capital Improvements and the long range planning period. Each year of the five-year plan will be evaluated to ensure that it meets the LOS standards. These standards shall be consistent with the Interlocal Agreement agreed upon by the DCPS and the Cities. Minor deviations to the LOS standards may occur, provided that such deviations are limited, temporary and that with scheduled capacity improvements, school capacity is maximized to the greatest extent feasible. Policy 1.3.1.1 The LOS standards set forth herein shall be applied consistently for the purpose of implementing school Concurrency, including determining whether sufficient school capacity exists to accommodate a particular development application, and determining the financial feasibility of DCPS Five-Year Capital Facilities Plan and the City's Capital Improvement Plan. Policy 1.3.1.2 The uniform LOS standards, with the exception of Middle School CSA 5, shall be 105% of the Florida Inventory of School House (FISH) total capacity, including portables, based on the utilization rate as established by the State Requirements for Educational Facilities (SREF). The LOS for Middle School CSA 5 shall be 115% until January 1, 2018, after which the Transmittal Draft I-8 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 C©MPREHENSIVE PLAN uniform standard shall apply. Policy 1.3.1.3 The uniform LOS standards may only be amended by agreement of the the DCPS and all municipalities. Such agreement must be reflected in amendment of the Interlocal Agreement relating to schools. The revised LOS standard shall not become final until the Interlocal Agreement has been amended. No level of service shall be amended without a showing that the proposed LOS is financially feasible. Objective 1.3.2 School Concurrency Service Areas (CSAs) The Cities shall coordinate with DCPS to establish Concurrency Service Areas (CSAs), as the areas within which an evaluation is made of whether adequate school capacity is available based on the adopted level of service standards. Policy 1.3.2.1 The City shall enter into an Interlocal Agreement with the DCPS and other municipalities in Duval County to establish CSAs to be used as the basis of school concurrency determinations. The CSAs shall be delineated so as to maximize available school capacity and make efficient use of new and existing public school facilities in accordance with the adopted LOS standards, taking into consideration the following criteria: (a) Maximization of school facilities (b) Minimize transportation costs (c) Limiting student travel time (d) Requirements of court-approved desegregation plans (e) Achieving socioeconomic, racial, and cultural diversity objectives (f) Recognizing capacity commitments resulting from local governments' development approvals for the CSA and contiguous CSAs. Policy 1.3.2.2 The CSA designations may only be amended by agreement of the Cities and the DCPS, after receiving comments from the Joint Planning Committee and the ILA Team. Such agreement must be reflected in an amendment to the Interlocal Agreement relating to schools. The revised CSA designations shall not become final until the Interlocal Agreement has been amended. Policy 1.3.2.3 There shall be Concurrency Service Areas established for Duval County for elementary and high schools, and Concurrency Service Areas for middle schools as depicted on the CSA maps attached to the adopted Interlocal Agreement. Transmittal Draft I-9 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 COMPRE~3ENSIVE PLAN Objective 1.3.3 Process for Scl'aool concurrency Implementation In coordination with the DCPS, the City will establish a process for implementation of school concurrency which includes applicability and capacity determination and availability standards, and school capacity methods. The City shall manage the timing of new residential development approvals to ensure adequate school capacity is available consistent with adopted level of service standards for public school concurrency. Except as provided for in the following policies, school concurrency shall apply only to residential uses that generate demands for public school facilities and are proposed or established after the effective date of the School concurrency Ordinances. Policy 1.3.3.1 The City in consultation with DCPS and the other municipalities shall establish a uniform methodology for determining capacity. Policy 1.3.3.2 The City shall establish a list of residential uses which shall be considered exempt from the requirements of school concurrency due to the lack of impact on the school facilities or the accommodations made for schools. Policy 1.3.3.3 In evaluating a proposed residential development for concurrency, any relevant improvements which are committed or planned in the Five-Year Capital Facilities Plan and the Capital Improvement Plan, shall be considered available capacity for the project and factored into the level of service analysis. Any relevant improvements which will commence construction after the 3rd year of the Five-Year Capital Facilities Plan shall not be considered available capacity for the project unless funding to accelerate the improvement is assured through DCPS, through proportionate share mitigation or some other means. Also, any projected reduction in the number of students enrolled in the CSA or adjacent CSA will be considered as additional available capacity. The City shall not deny an application for site plan, final subdivision approval, or the functional equivalent for a development or phase of a development authorizing residential development for exceeding the adopted level of service, where adequate school facilities will be in place or under construction within three years after the issuance of final subdivision or site plan approval, or the .functional equivalent. If the adopted LOS standard cannot be met in the particular CSA as applied to an application for a development permit, and if the needed capacity for the particular service area is available in one or more contiguous CSAs, as adopted by the City, then the City may not deny an application for site plan or final subdivision approval, or the functional equivalent for a development or phase of a development on the basis of school concurrency, and, if issued, development impacts shall be shifted to contiguous CSAs with schools having available capacity. Transmittal Draft I-10 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGEI`IDA ITEM # 8A AUGUS"r 13, 2007 20'15 COMPREyENS1vE PLAN Policy 1.3.3.4 The City will approve final development orders for residential projects, only after the applicant has complied with the terms of the City's School Concurrency Ordinance. Policy 1.3.3.5 In any instance where the DCPS, in consultation with the City, has determined that a proposed development will cause level of service standards for schools to be exceeded within the testing period in both the affected School Concurrency Service Area and the adjacent School Concurrency Service Areas, then the City shall coordinate with the applicant for the proposed development and the DCPS to determine whether improvements are planned in the Capital Improvement Plan within three years to provide adequate capacity to meet the adopted level of service. If not, then the City will coordinate with the applicant for the development and the DCPS to determine whether improvements are planned in the Capital Improvement Plan with adequate capacity after the 3rd year of the Capital Facilities Plan. The City will also request that the DCPS determine whether it has the capacity to further maximize school usage in the system to accommodate the anticipated impact without requiring the construction of new school facilities. After all alternatives to providing sufficient capacity to provide for the adopted level of service are considered and determined not to be feasible, the City, the applicant and the DCPS may enter into a mitigation agreement whereby the applicant will pay for his proportionate share of the impacts, and upon payment of the proportionate share mitigation, will be allowed to proceed with development. If no mitigation agreement can be reached that is acceptable to all parties, and proportionate share mitigation is not feasible then the school capacity deficiency shall be a basis for denial of the application. Policy 1.3.3.6 The City will issue a School Concurrency Determination only upon: (a) Determination that adequate school capacity will be in place or under actual construction within three years after concurrency testing; or (b) The execution of a legally binding mitigation agreement between the applicant, the DCPS and the City. Policy 1.3.3.7 Where a proportionate share agreement is required, capacity shall be reserved as specifically defined by an approved mitigation agreement between DCPS, the developer and the City that includes a performance schedule and phased payments. Policy 1.3.3.8 The school concurrency system shall provide that concurrency application may be applied for and a concurrency determination made at any time prior to the issuance of a development order. Transmittal Draft I-11 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEIvI # 3A AUGUST 13, 2007 2015 COMPREHENSIVE PLAN Objective 1.3.4 Proportionate Share Mitigation The City shall establish a procedure for coordinating with the DCPS and applicants to provide for proportionate share mitigation in appropriate circumstances. Policy 1.3.4.1 The City shall amend it's proportionate share mitigation ordinance, as needed, to establish procedures and methodologies for the application of school concurrency. Policy 1.3.4.2 The Cities shall establish a procedure and methodology to assure that in the event that there is not sufficient capacity in the affected or adjacent CSA to address the impacts of a proposed residential development and acceptable mitigation is agreed to, the mitigation found acceptable shall be incorporated into the final development order. Policy 1.3.4.3 The Cities and the DCPS shall develop a procedure and methodology to determine the proportionate share within the CSAs. Objective 1.3.5 School Capital Facilities Planning The Cities shall cooperate with the DCPS to ensure that existing deficiencies and future needs are addressed with the adopted level of service standards for public schools. Policy 1.3.5.1 The City shall implement its school concurrency management system established pursuant to Policies contained in .Objective 1.3.2 through 1.3.4. Transmittal Draft I-12 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 COiVIPREHENSIV'E PLAN DEFINITIONS Ancillary Plant - A building or facility necessary to provide district wide support services, such as energy plant, bus garage, warehouse, maintenance building, or administrative building. Auxiliary Facility -The spaces located at educational plants which are not designated for student occupant stations. Capacity -The number of students that may be housed in a facility for the testing period based upon the total FISH capacity calculations. Capital Improvements -Physical assets constructed or purchased to provide, improve or replace a public facility and which are large scale and high in cost. The cost of capital improvement is generally nonrecurring and may require multi-year financing. Cities -All local governments and municipalities within Duval County including the Cities of Jacksonville, Atlantic Beach, Jacksonville Beach, Neptune Beach, and the Town of Baldwin, as appropriate to the context as referenced herein. Class Size Reduction - A provision to ensure that by July 1, 2010, there are sufficient number of classrooms in a public school so that: 1. The maximum number of students who are assigned to each teacher in the public classrooms for pre-kindergarten through 3~d grade does not exceed 18 students; 2. The maximum number of students who are assigned to each teacher in the public classrooms for 4th grade through 8th grade does not exceed 22 students; and 3. The maximum number of students assigned to each teacher in the public classrooms for 9th grade through 12th grade does not exceed 25 students. Core Facility -The cafeteria, media center, gymnasium, toilet facilities and circulation space of an educational facility. Concurrency -With regard to the provision of facilities and services, the assurance that the necessary public facilities and services to maintain the City's adopted level of service standards are available when the impacts of development occur. Concurrency Management System -The procedures and/or process the City will use to assure that development orders and permits, when issued, will not result in a reduction of the adopted level of service standards at the time the impact of the development occurs. Applied to schools, such a process is called a school concurrency management system. Applied to streets and highways, such a system is called a transportation concurrency Transmittal Draft I-13 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 3A AUGUST 13, 2007 2015 COMPREHENSIVE PLAN management system. Concurrency Service Areas (CSAs) -The designation of an area within which the level of service will be measured when an application for a residential development order is reviewed. Cost per Student Station -Cost per Student Station includes all costs of providing instructional and core capacity facilities as published in the Educational Specifications, State Requirements for Educational Facilities (SREF), Florida Building Code and designed using the standards listed in the Facilities Services Design Guidelines developed by the School District, including school facility construction cost, hurricane hardening of structures, required on and off-site infrastructure costs, including land, professional fees for architects, engineers, construction managers, design, DCPS athletic costs, buildings, equipment, furniture, and site improvements. Developer -Any person, including a governmental agency undertaking any Development. Development Order -Means an order granting, or granting with conditions, an application for a building permit. Development Permit -Means any building permit, zoning permit, subdivision approval, rezoning, certification, special exception, variance, or any other official action ;of local government having the effect of permitting the development of land. Duval County Public Schools (DCPS) -The Duval County School District Educational Facilities -The public buildings and equipment, structures, and special educational use areas that are built or established to serve educational purposes only. Educational Facilities Work Plan -The listing of capital outlay projects for afive-year period that is adopted by the DCPS as part of the educational facilities plan. The work plan must include a schedule of major repair and renovation projects necessary to maintain the educational and ancillary facilities and a schedule of capital outlay projects necessary to ensure the availability of satisfactory student stations for the projected student enrollment in K-12 programs. Education Plant Survey - A systematic study of educational and ancillary facilities conducted every five years, to evaluate existing facilities, and to plan for future facilities to meet proposed program needs. Financial Feasibility - An assurance that sufficient revenues are currently available or will be available from committed or planned funding sources for the 5-year capital improvements schedule. FISH Total Capacity -Permanent capacity including portables, for each school type, based on the utilization rate as established by the State Requirements for Educational Facilities (SREF). Five-Year Capital Facilities Plan -The adopted DCPS Five-Year Work Plan and Capital Transmittal Draft I-14 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 COMPREHENSIVE PLAN Improvements Budget as authorized by Section 1013.35, Florida Statutes. Florida Inventory of School Houses (FISH) Capacity -The report of the permanent capacity of existing public school facilities. The FISH capacity is the number of students that may be housed in a facility (school) at any given time based on a percentage of the total number of existing student stations and a designated size for each school type, based on the Department of Education (DOE) formulas. Grade Level -Pre-Kindergarten - 5th grade, 6th _ 8th grade, and 9th - 12th grade. Infrastructure -Man-made structures which serve the common needs of the population, such as: sewage disposal systems; potable water systems; potable water well serving a system; solid waste disposal sites; stormwater systems; utilities; piers; docks; bridges and roadways. Interlocal Agreement (ILA) - an Agreement among the DCPS and the Cities containing the specific details of the school concurrency management system for all of Duval County, including the establishment of a process and uniform methodology for determining proportionate share mitigation. A school concurrency management system cannot be created by a single local government body acting alone. ILA Team - A committee of members representing the DCPS, the City, the Office of General Counsel, and the Cities of Atlantic, Neptune and Jacksonville Beaches and the Town of Baldwin. Joint Planning Committee - A committee of elected and citizen members which provides advice to the DCPS, the City Commission, and the other municipalities. Level of Service (LOS) Standards - A standard established to measure utilization or capacity of a facility, expressed as the percentage or ratio of student enrollment to the capacity of the school. Maximized Utilization -the use of student capacity at each school to the greatest extent possible, based on the adopted LOS and the total number of permanent student stations according to FISH inventory, taking into considerations such as, core capacity, special programs, transportation costs, geographic impediments, court ordered desegregation, and class size reduction requirements to prevent disparate enrollment levels between schools of the same type and provide equitable distribution of student enrollment district-wide. Mitigation Banking -The means by which a residential developer or a group of developers may front the cost of contributing land or constructing school facilities and be reimbursed by future residential development. Permanent Student Station - An area within a school that provides instructional space for a student, as specified by the FISH inventory. Proportionate Share Mitigation - A developer funded improvement or contribution identified in a binding and enforceable agreement between the developer, DCPS, and the City to provide compensation for the additional demand on deficient public school facilities Transmittal Draft I-15 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 8A AUGUST 13, 2007 2015 COMPREHENSIVE PLAN created through residential development. Pubiic Facilities -Major capital improvements including but not limited to, transportation, sanitary sewer, solid waste, drainage, potable water, education, parks and recreation, health systems and facilities. Residential Development -Any development that is comprised of dwelling units, in whole or in part, for permanent human habitation. School Concurrency Determination - DCPS identifying if school capacity is available to serve a residential development project. School Concurrency Ordinance -The legislation adopted by the Cities implementing their respective Concurrency management systems. School Type -Elementary, Middle, and High School State Requirements for Educational Facilities (SREF) -The Florida Department of Education's standards regulating the construction of educational facilities. Transmittal Draft I-16 Public School Facilities Element - GOPS Adopted , 2007 Ordinance Number 31-07- AGENDA ITEM # 3A AUGUST 13, 2007 Draft Minutes of the July 17, ?007 Community Development Board Meeting b. Review and recommendation to the City Commission, acting as the City's Local Planning Agency, to transmit the proposed Public Schools Facilities Element, which must be adopted into the Comprehensive Plan by January O1, 2008 as required by 200 Senate Bi11360. Ms. Doerr summarized the purpose of the Public Schools Facilities Element explaining that this has been a long process and that the proposed draft has been prepared by representatives from all of the local governments and is required to be adopted by all local governments in the County. She noted that several guests were present tonight to address this issue and answer questions. She then introduced and invited Mr. Lindorff to further address this matter. Steven Lindorff (2092 Vela Norte, Atlantic Beach) stated that in his capacity as Planning and Development Director of Jacksonville Beach, he had represented the Beach communities at the Joint Planning Committee that had been formed by Jacksonville Mayor John Peyton. The committee delineated nine concurrency service areas for middle and elementary schools and eight concurrency service areas for high schools. Capacity was determined to be at 105% Level of Service (LOS), and current capacity of individual schools was determined at the rate of 0.364 students per occupied dwelling within a given concurrency area. The school concurrency plan is required to be financially feasible, meaning that a student station must either be in place, or it must be planned for, financed and made available within three years. Financial feasibility requires that the School Boards must plan so as to keep a LOS of 105% or less. Mr. Lindorff fiuther explained that the entire process involves three steps: 1) adoption of the Public Schools Facilities Element that is on the agenda for review tonight; 2) amendment to the existing Interlocal Agreement (ILA) between the Duval County Public Schools, the City of Jacksonville, and the four independent communities of Atlantic Beach, Baldwin, Jacksonville Beach and Neptune Beach; and 3) adoption of an ordinance enacting the School Concurrency Plan. Richard Beaudoin, Facilities Planner for Duval County Schools, explained what would be occurring over the coming months related to this process. Local planning boards would review the element and make recommendations to the elected bodied to transmit the element to DCA for review. DCA will then return the element with objections, recommendations and comments. Revisions, as needed, will be made and then the final draft will go before each of the local governments for enactment, probably in November or December. The item was opened to the Board for discussion questions to the speakers. Mr. Lambertson asked how the student number per dwelling (0.364) was reached, and how this would affect new developments with few or no children. Mr. Beaudoin responded explaining how these numbers and student enrollment projections are calculated. Mr. Lambertson also asked when the impact fee would be applicable, and Mr. Beaudoin responded that only in areas where schools were over capacity would there be an assessment. Further, schools will exhaust all under-utilized seats within an area before any mitigation applies. All of the beach communities are considered a single concurrency area. Carolyn Woods asked if there had been any complaints as to how this might affect property values. Margo Moehring with the City of Jacksonville Planning and Development Department Page 3 of 9 AGENDA ITEM # 8A AUGUST 13, 2007 Draft Minutes of the July 17, 2007 Community Development Board l~feeting stated that the City of Jacksonville had been doing concurrency and fair share agreements for many years now, and while initially developers complained about the added cost, that in the end, it was realized that a better community would result. Ideally, if the School Board continues to do a good job with their planning, schools will meet the capacity requirements. Steve Lindorff added that recently, many people have been moving to adjacent counties or putting their kids in private schools because of the perception of that these are better schools. Good school planning should result in no overcrowding and better-equipped schools. An improved school system is always a benefit to a community and has the potential to increase property values. Mr. Beaudoin commented that the rate of overall school enrollment in the County is declining. T.R.Hainline, appointed by Mayor Peyton as Chairman of the Joint Planning Committee, explained that this is a very broad document that sets goals and policies to be consistent with State law. Specifics, such as exactly how school concurrency is to be implemented and dollar amounts will come approximately two steps further into the overall process. Chris Lambertson asked if concurrency dollars would stay within a concurrency area, or if they would go into a general fund. Mr. Hairline responded that dollars would stay within the specific concurrency service area to address the problems for which a project was assessed. Mr. Hairline further explained that all parties involved, including the School Board and local governments, must reach consensus and implement a working system by January 1, 2008, or risk losing major funding. Motion: Craig Burkhart made a motion to recommend that the City Commission, acting as the City's Local Planning Agency, to transmit the proposed Public Schools Facilities Element, which must be adopted into the Comprehensive Plan by January O1, 2008, as required by Senate Bi11360. Lynn Drysdale seconded the motion. There was no further discussion, and the motion carried unanimously. Page 4 of 9