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Item 2BAGENDA ITEM # 2B AUGUST 27, 2007 ~, .~ ~ '.. t ,:;., _~_ ~~,~ ~, ~ The N~{ianal Mlara f ~h~n ~{3~~1~ To ~Iyh f Breas{ cancer Benefiting MAYO CLINIC and Women living with Breast Cancer EVENT SUMMARY Scope of the event • Course Information: The race will begin at 8:30 a.m. on Sunday, February 17, 2008 near the Mayor Clinic Campus in Jacksonville, Florida. Located near the beach., runners and walkers will enjoy beautiful views of the Intracoastal Waterway and tidal marshland, and meander through the unique beach communities of Jacksonville Beach, Neptune Beach and Atlantic Beach. Weather permitting,. a 2.5-mile section will be run on the hard-packed sand of this Florida coastline. The race course will be open a total of 7 hours. Combining the marathon and half marathon we expect to host 5,000 runners. Supporting the Cause: Proceeds from the race will go directly to The Donna Hicken . Foundation, a charitable organization dedicated to helping women with breast cancer. While a portion of the proceeds will be used by the Donna Hicken Foundation for the critical care of breast cancer survivors in need, the foundation has pledged to donate the majority of funds raised to Mayo Clinic for research and- its Multidisciplinary Breast Clinic, which specializes in the detection and treatment of breast cancer. Sponsors 8~ Partners: Sanofi Aventis Genentech Bio Oncology Firsf Cost News SEDA Construction Foti & Lazo Inc Bristol-Myers Squibb AMGEN Oncology GlaxoSmithKline Onyx Interchanges.com Mizuno Dalton Agency Jacksonville Tourist Development Council Jeff Galloway's Training Program Presentation Resources Inc. 1St Place Sports AA&D Foley & Lardner LLP City of Jacksonville Beach City of Neptune Beach City of Atlantic Beach CitiStreet Aelan Cosmetic Center AGENDA ITEM # 2B AUGUST 27, 2007 Florida Striders Donna Hicken Foundation Brooks Center for Sports Therapy at Brooks Health & Fitness Course Logistics • Water Stations: Water stations will be placed on both sides of the streets about every mile. Volunteer. leads will manage volunteers at each water stations. These volunteers will be responsible for filling up cups and trash pick up for their station area. • Fuel Stations: Fuel stations will begin after mile 15. Gel packets and other supplements will be provided to marathon runners. Same as the water stations volunteer leads will manager volunteers at each station providing product and clean-up. • Entertainment Zones: Entertainment zones will be placed every couple of miles. They will consist of live bands, radio broadcasts and other entertainment for both runners and spectators. These zones will be placed in locations with ample space. No music will be played prior to 8:30 a.m. • Portolets: We will place portolets along the race route for both runners and spectators. The portolets will most likely be dropped the day prior to the race and will be picked up post event. We will follow all necessary sanitation requirements.. • Aid Stations 8< EMS Coverage: Jacksonville Fire Rescue, Mayo Clinic and the University of North Florida Nursing Program have teamed up to provide all of the first aid and EMS coverage for the marathon and half marathon. UNF Nursing Program will have several first aid booths along the race route to provide assistance with Band-Aids for blisters, pain relief for muscle aches and cramps and other aid needs. Jacksonville Fire Rescue will have bike teams, merv units and other fast response vehicles to assist anyone with medical complications along the race route. They will stay in constant communication with the unified command. Along the route we will have race spotters to assist with the runners on the route and spotting any need for assistance. Mayo Clinic will provide all Start and Finish line medical support. They will also stay in constant communication with the unified command and manage support. • Security of Route and Crowd Control: The race will be lead by a race lead vehicle along with motorcycle officers to keep route clear. Each intersection will be coned off and will have T-shirt security or a volunteer presence. Major intersections will have officers to assist with the hold and release traffic patterns. This will assist anyone needing to arrive or leave their residence. We will rent cones and other traffic barricades to assist. • Trash Collection: Volunteers at each water and fuel station will be responsible for cleaning their areas. We will also supply a crew for the route to assist with the trash collection. Post event we will also send a street sweeper to clear any items missed if necessary. Street Closure • Jacksonville -Close San Pablo from Davis Parkway to JTB -Close Eastbound JTB at Hodges [Except for local traffic headed South on San Pablo. All PVB/Jacksonville Beach traffic will be directed to N on Hodges and E on Beach] -On JTB West close the San Pablo exit. Jacksonville Beach Continue East on J Turner Butler to end of roadway Make a 270° right turn onto State Road A1A North on A1A (3~d Street S) to 37th Ave S East on 37th Ave S to Ocean Drive North on Ocean to 25th Ave S West on 25th Ave S to 1st St. S AGENDA ITEM # 2B AUGUST 27, 2007 North on 1St St S to 16`n Ave S Easton 16tH Ave S to beach North on beach to 20tH Ave N West -leave beach- on 20tH Ave N Neptune Beach (20 Ave N is Seagate Avenue) North on Strand St to North St Weston North to 1St St North on 1S` St to Cherry St West on Cherry to 2nd St North on 2"d St to Orange St East on Orange to 1St St North on 1St St. (Ocean Blvd) Atlantic Beach ' Continue North on Ocean Blvd. to 1S` East on 1 S` to Beach Ave. North on Beach to 7tH St Left on 7`n St to Ocean Drive North on Ocean to 10`n St East on 10tH St to Beach Ave North on Beach to 16tH St West on 16tH St to Beach Ave (very short segment) North on Beach to 20`n St. West on 20tH St to Seminole Road North on Seminole to Ocean Forest Dr N Weston Ocean Forest Dr N to Ocean Walk Dr. South then East on Ocean Walk Dr to Seminole Road South on Seminole Rd sidewalk to Garden Lane (N end) West on Garden to 20th St Weston 20tH 5T to Selva Marina Drive South Selva to Seminole (make a u-turn on Selva) North on Selva to Saturiba East on Saturiba to cross over Seminole, to 18t" East on 18tH to Ocean Grove brive South on Ocean Grove to 17`n St West on 17tH to Seminole South on Seminole to Coral St East on Coral to Coquina Place South on Coquina to Dewees Ave Southwest on Dewees to Ocean Blvd South on Ocean to 10tH West on 10tH to East Coast Drive South on East.Coast to 7`n St East on 7tH St to Ocean South on Ocean • Neptune Beach South on~St to Hopkins St East on Hopkins to Strand South on Strand to Seagate (20tH) West on Seagate to 2"d St N • Jacksonville Beach South on 2" St N to 16tH Ave N AGENDA ITEM # 2B AUGUST 27, 2007 East on 16t" Ave N to 1St St N South on 1St St N (then 1St St S) to 37t" Ave S Weston 37t" Ave S to 3rd St S (SR A1A) South on 3rd St S to JT Butler circle ramp Take a 270° left turn to head east on JT Butler Continue we st on JT Butler across Intracoastal Waterway • Jacksonville Continue West on south side of eastbound lanes of JT Butler to San Pablo North on San Pablo to finish in front of Mayo Campus "*Note: Half marathon runners will run on the beach until approx. the Best Western hotel and turn around to head south Exit the beach at Beach Blvd. and follow 1St Street S. to 37t" Ave S West on 37t" Ave S to 3rd St S (SR A1A) South on 3`d St S to JT Butler circle ramp Take a 270° left turn to head east on JT Butler Continue west on JT Butler across Intracoastal Waterway Continue West on south side of eastbound lanes of JT Butler to San Pablo North on San Pablo to finish in front of Mayo Campus Neighborhood Support 8~ Community Outreach Over the next several months we plan to visit all residents and business along the race route. At this time we will review the hold and release patterns, the hours in which they will be effected and answer any questions they may have.