Item 4DAGENDA ITEM # 4D
SEPTEMBER 10, 2007
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Welding Annual Contract
Bid No. 0405-22
SUBMITTED BY: Donna Kaluzniak, Utility Direct r
DATE: August 28, 2007
BACKGROUND: On August 24, 2005, bids were opened for the City annual contract for Welding.
The low bidder was Ace Fabrications, LLC. They successfully met all bid requirements.
This work requires specialized skill, experience and equipment. Ace Fabrications' personnel have the
required background, knowledge, experience and equipment. The fees charged by Ace Fabrications,
LLC for labor and materials have been very reasonable and competitive.
City has spoken to Ace Fabrications, LLC regarding an extension of their current contract for one year
at the current rates and they have agreed. As per Bid No. 0405-22: "The City reserves the right to
renew the contract for two additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $35,000 under account numbers 400-5502-533-3400,
410-5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the welding contract for one additional year to Ace Fabrications,
LLC at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Ace Fabrications, LLC.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4D
SEPTEMBER 10, 2007
CY7'Y OFA't`I.ANT'IC BEACH
Y1$PAR'I'ME~N~' CyF PUA[.IC WORKS
1260 SAhDPIPg.It L.A.NE
AtI,,AN't'TC BRACH, PL•pRfiA 32r?3•-a'si$
retert-tdr~>~~ r9a~ 2a~.,sa3a
~~: csw+~ ~a~-ss4~
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wwwcoab.u:
Au~:at LR, LOp7
Mr. C&acle~ ~'testor
~,ca )~abricatiatts LT/~
Rl~: ~xtettaiot~ vf~itl No, 0~05-
wear M.r. Pt+~on~
i~AX: ~$4-3508
A•c you arc 0wax~;, tky~ ~rtryala? e;;ti~ntra t wide the City ufAiIantic Beach for We3dirt~
r~xp;sres Septra.mbcz 3Q, 20U7, "We w ttad Iike to extend thF rfin.tract fnr 0r~otlxer year at the
current pt~ces, i~'this pis ar~:eptable t vuur cernpany.
Tf aeceptablc~ please sign tx~ltsw aid
EtafF~p~rt for the City C~nnmissi.ox
We Tm~k ft~rWard to t'ccommettdi.nl;
SitlCerely,
....~..
t<7na kaluzrrlulc
Utility T3irectne
A(;1F lp",A-~R~C:.pa"i'~K7-NS ~~iLC ACC
THE C'lTY (yF A'>CZ..4NTiC BIER
(W®5-,~~ FOR. AN .4,.DDI~'T. T(7-I~TA~,.
to nnr A,ugu.st 3I, 200'7, so i ca><y pre'Fare a
we co~nrinll~ our contract with ytau,r company.
S TO EXTENT) Tiil~ CONTRACT WiT~
A7' TiH~; pRX~,;.ES S•LTBMITTED XN $ID NO.
~llt l~Fl~'ECTiti~ ~CT~1BE)Fi 1, ~,0~f,
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