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Item 4DAGENDA ITEM # 4D SEPTEMBER 24, 2007 CITY OF ATLANTIC BEACH CITY COl1'IIVIISSION MEETING STAFF REPORT Agenda Item: Award bid No. 0607-14, Annual Lawn Maintenance Service at City Parks to Southland Specialties Inc. bid in the amount of $59,100.00 Submitted by: Timmy Johnson, Recreation Director Date: July 11, 2007 Background: On July 11, 2007, the following bids were received for the annual lawn maintenance service at city parks: Southland Specialties $59,100.00 Lem's Tree Service $60,360.00 Native Sun $66,045.00 Cuyler's Lawn Service $67,104.00 M.Y. Contractors $68,448.24 Budget: Staff budgeted $72,000 for lawn maintenance in the proposed budget for 2007-2008. This bid will reduce the budget $12,900. Account number 001-6020-572-3400 (Park Maintenance-Other Contractual Services). Pending the approval of the 2007-2008 budget. Recommendation Award Bid No. 0607-14, Annual Lawn Maintenance Service at City Parks to Southland Specialties Inc. in the amount of $59,100.00 Attachments: Bid Tab. Reviewed by City Manager 1 AGENDA ITEM # 4D SEPTEMBER 24, 2007 City of Atlantic Beach Annual Contract: Lawn Maintenance for City Parks July 11, 2007 BID 0607-14 07/11/07 3:00 PM Native Sun Cuyler's Lem's Tree M.Y. Southland Trim All Profession- Service Contractors Specialties, Lawn al Services Inc. Service R wired Documents Submission in Triplicate -All X X X X X X Documents Document Requirements X X X X X X Checklist W-9 Form X X X X X X Dru -Free Work lace X X X X X X Public Enti Crimes Statement X X X X X X Insurance Certificate X X X X X X Occu ational License X X X X X X References -Three 3 X X X X X X Experience, 5 years and $250,000 Annual Receivables Annual Annual Receivable X X X Receivable X (Y) Years (Y) Years Exp. (N) Exp. (N) Signed Documentation of Site X X X X X X isit List of Maintenance Personnel and Types of Equipment X X X X X X Utilized Total Annual Cost (Growing and Non-Growing Season) - II Locations $66,045.00 $67,104.00 $60,360.00 $68,448.24 $59,100.00 $60,468.00