Item 4AAGENDA ITEM # 4A
NOVEMBER I3, 2007
City of Atlantic Beach
FINANCIAL REPORT
September, 2007
Cash Balances
Fund
Prior
08/31 /07
Current
09/30/07
Dollar
Change
General
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1 /2 Cent Sales Tax
Police Training, Forfeit, etc.
Grants
Debt Service
Utility
Sanitation
Storm Water
Pension -Police
Pension -General
Total
$5,463,505
9,713
231,792
266, 960
1,390,744
57,337
40,420
72,315
4,158,036
372,706
2,348,284
110,759
58,185
$14,580,756
$5,127,508
9,713
237,915
290,649
1,414,879
59,003
13,246
78,542
4,206,777
380,256
2,398,373
16,842
19,289
$14,252,992
$6,907,362
$7,345,630
Prior Current
08/31 /07 09/30/07
$409,803
14,168,403
2,550
14,580,756
$215,210
14,035,232
2,550
14,252,992
5,907,979
9,051,022
14,959,001
($335,997)
$0
$6,123
$23,689
$24,135
$1,666
($27,174)
$6,227
$48,741
$7,550
$50,089
($93,917)
($38,896)
($327,764)
Total Restricted Cash
Total Unrestricted Cash
Cash and Investments
Account
Bank of America -Depository
SBA
Cash on Hand
Subtotal
Police Pension Investments
General Pension Investments
Subtotal
5,633,063
8,695,033
14.328.096
Total $28,908,852
$29,211,993
Dollar Rate of
Change Return
($194,593)
(133,171)
0
4.77% (1)
5.42% (1)
(327,764)
274,916
355,989
630, 905
$303,141
10.50 (2)
10.70 (2)
(1) Monthly rate of return annualized
(2) FYTD rate of return through 06/30/07
City of Atlantic Beach
FINANCIAL REPORT
September, 2007
Revenues
AGENDA ITEM I! 4A
NOVEMBER 13, 2007
Fund / (Footnote)
General
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Ct Sales Tax
Police Training, Forfeit, etc.
Grants
Debt Service
Utility
Sanitation
Storm Water (1)
Pension -Police (2)
Pension -General (2)
Total
Annual YTD -100% YTD Dollar Percent
Estimate of Estimate Actual Variance Variance
$10,786,532 $10,786,532 $10,762,090 ($24,442) -0.23%
0 0 0 0 0.00%
81,000 81,000 82,714 1,714 2.12%
563,042 563,042 542,772 (20,270) -3.60%
761,298 761,298 792,100 30,802 4.05%
31,250 31,250 57,032 25,782 82.50%
225,039 225,039 255,682 30,643 13.62%
73,048 73,048 73,758 710 0.97%
6,750,002 6,750,002 6,664,209 (85,793) -1.27%
1,558,200 1,558,200 1,480,749 (77,451) -4.97%
1,862,500 1,862,500 1,518,760 (343,740) -18.46%
765,862 765,862 1,172,645 406,783 53.11
1,096,364 1,096,364 1,808,321 711,957 64.94%
$24,554,137 $24,554,137 $25,210,832 $656,695
Analysis of Major Variances
(1) The $343,740 negative variance in the Stormwater Fund resulted from not having
received the grant for the Hopkins Creek Retention project -see Project Activity
Schedule. This project is partially funded on a reimbursement basis grant for $400,000
from the Florida Department of Environmental Protection. The new time tine for this
project is to commence in December, 2007.
(2) The $406,783 positive variance in the Police Employee Pension Fund & the $711,957
positive variance in the General Employee Pension Fund resulted from changes in
market values of the investments.
AGENDA ITEM # 4A
Clty Of AtIaI1tIC Beach NOVEMBER 13, 2007
FINANCIAL REPORT
September, 2007
Expenses
Annual YTD -100% YTD Dollar Percent
Department / (Footnote) Estimate of Estimate Actual Variance Variance
Governing Body $51,398 $51,398 $51,332 $66 0.13%
City Administration 2,257,891 2,257,891 2,138,302 119,589 5.30%
General Government 1,369,862 1,369,862 1,322,666 47,196 3.45%
Planning and Building 622,939 622,939 511,228 111,711 17.93%
Public Safety (1) 5,215,238 5,215,238 4,602,373 612,865 11.75%
Parks and Recreation (2) 1,896,612 1,896,612 1,178,499 718,113 37.86%
Public Works (3) 8,545,044 8,545,044 5,767,280 2,777,764 32.51%
Public Utilities (4) 7,595,165 7,595,165 6,585,057 1,010,108 13.30%
Pension -Police 424,133 424,133 328,926 95,207 22.45%
Pension -General 436,713 436,713 364,157 72,556 16.61
Total $28,414,995 $28,414,995 $22,849,820 $5,565,175
Annual YTD -100% YTD Dollar Percent
Resource Allocation Estimate of Estimate Actual Variance Variance
Personal Services $8,504,777 $8,504,777 $8,196,242 $308,535 3.63%
Operating Expenses (1) & (3) 9,959,158 9,959,158 9,007,426 951,732 9.56%
Capital Outlay (1),(2),(3) & (4) 6,932,306 6,932,306 2,627,538 4,304,768 62.10%
Debt Service 1,675,695 1,675,695 1,675,555 140 0.01
Transfers 1,343,059 1,343,059 1,343,059 0 0.00%
Total $28,414,995 $28,414,995 $22,849,820 $5,565,175
Analysis of Major Variances
(1) The positive variance in the Public Safety departments is partially due to vacant
positions in the Police Patrol division and only 4.5% of the budget has been expended on
the Police Building Design -see the Project Activity Schedule.
(2) The positive variance in the Parks 8~ Recreation departments resulted from no monies
being expended on the purchase of the Buchman Trust property -see the Project
Activity Schedule.
(3) The positive variance in the Public Works departments resulted from less activity in
Contractual and Professional Services than budgeted and not having begun or
completed various projects -see the Project Activity Schedule.
(4) The positive variance in the Public Utilities funds resulted from slow progress in billing
on various projects -see the Project Activity Schedule.
City of Atlantic Beach
FINANCIAL REPORT
September, 2007
Project Activity -Current Year Activity Only
AGENDA ITEM # 4A
NOVEMBER 13, 2007
Project YTD YTD YTD
Project Name Number Budget Actual Balance
Status
Parks and Recreation:
Buchman Trust Property
Jordan Park Shelter
Playground Equipment-Donner Park
Shade for the Skate Park
Russell Park Light Replacements
Dune Crossover for 3rd Street
Public Safety
Police Building Renovations
GG0701 $650,000 $0 $650,000
PR0701 10,000 0 10,000
PR0702 33,000 23,076 9,924
PR0703 20,000 19,519 481
PR0704 17,500 17,500 0
PR0705 20,000 19,642 358
Subtotal 750,500 79,737 670,763
PS0504 449,431 27,410 422,021
Subtotal 449,431 27,410 422,021
Public Utilities:
Fence Replacement at Water Plant 1
Genset at Lift Station B
Clarifier Rehabilitation at WWTP 1
Fence Replacement at WWTP 1
Sludge Container Refurbishment
Beach Habitat Subdivision
Remodel SCADA Control Area
Roof Replacement at Lab/Office
Begonia Street Water & Sewer Extension
Collection System Inspection & Rehabilitation
TMDL Engineering WWTP 1
Pumpout at Digester - WWTP2
Subtotal
Public Works:
Hopkins Creek Retention
Mayport Road Medians
Five Points Intersection Improvement
Pathways
Sidewalks - Sailfish,Royal Palm & Frances
Storage Bins for Limerock
Repave Asphalt at Public Works Yard
Asphalt Stewart Street at West Main Street
Sidewalk & Curb Replacement
Pedestrian Path -Five Points to Selva Marina
New Sidewalks -Marsh Oaks
Ocean Boulevard Between 14th & 15th Street
Subtotal
Tota I
PU0601 9,477 7,537 1,940
PU0604 29,007 24,999 4,008
PU0605 139,208 139,147 61
PU0606 3,133 3,133 0
PU0607 8,876 8,876 0
PU0608 124,747 110,553 14,194
PU0701 20,000 3,540 16,460
PU0702 17,695 17,695 0
PU0703 161,227 153,143 8,084
PU0704 307,900 97,174 210,726
PU0706 338,500 0 338,500
PU0707 4,904 4,904 0
1,164,674 570,701 593,973
PW0309 2,530,730 977,470 1,553,260
PW0401 400,000 0 400,000
PW0502 8,164 8,164 0
PW0606 80,855 72,984 7,871
PW0607 612 612 0
PW0701 27,500 1,073 26,427
PW0703 70,000 0 70,000
PW0704 6,863 0 6,863
PW0705 38,123 27,135 10,988
PW0706 120,000 76,804 43,196
PW0707 120,000 76,876 43,124
PW0708 350,000 40,692 309,308
3,752,847 1,281,810 2,471,037
$6,117,452 $1,959,658 $4,157,794
Status Kev
B -Bid Awarded E -Design Phase
C -Project Completed I -Project In-progress
D -Design Completed R - Re-budget Next Fiscal Year
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AGENDA ITEM # 4A
NOVEMBER 13, 2007
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AGENDA ITEM # 4A
NOVEMBER 13, 2007
City of Atlantic Beach, FI.
Utility Sales Report
October 2007 October 2006
Gallons Actual Revenue Gallons Actual Revenue
Water Sales Accounts 0000 Revenue Per 1,000 9i Accounts 0000 Revenue Per 7,000 gl
Atlantic Beach 5,626 43,068 $117,417 $2.73 5,596 48,873 $124,068 $2.54
Buccaneer 2,463 22,074 $74,356 $3.37 2,552 26,371 $74,377 $2.82
Total Water Sales 8,089 65,142 $191,773 $2.94 8,148 75,244 $198,445 $2.64
Gallons Gallons
Water Plant Production o000 0000
Atlantic Beach 55,085 64,934
Buccaneer 19,743 24,114
Total Production 74,828 89,048
Total Water Billed 65,142 75,244
Water Loss for month: 9,686 13,804
Percentage Loss 12.94% 15.50%
Total 12 mo. Avg. Loss 12.86% 10.72%
Gallons Actual Revenue Gallons Actual Revenue
Sewer Sales Accounts 0000 Revenue Per 1,000 9i Accounts 0000 Revenue Per 1,000 gl
Atlantic Beach 5,100 33,207 $170,328 $5.13 5,070 36,085 $165,600 $4.59
Buccaneer 2,338 19,831 $130,363 $6.57 2,437 24,433 $136,487 $5.59
Total Sewer Sales 7,438 53,038 $300,692 $5.67 7,507 60,518 $302,087 $4.99
Gallons Actual Revenue Gallons Actual Revenue
Sewer Treatment 0000 Revenue Per 1,000 9~ 0000 Revenue Per 1,000 gl
Atlantic Beach 56.641 $170,328 $3.01 50.565 $165,600 $3.27
Buccaneer 24.089 $130,363 $5.41 23.667 $136,487 $5.77
Total Sewer Treated 80.730 $300,692 $3.72 74.232 $302,087 $4.07
AGENDA ITEM # 4A
NOVEMBER 13, 2007
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AGENDA ITEM # 4A
NOVEMBER 13, 2007
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AGENDA ITEM # 4A
NOVEMBER 13, 2007
Atlantic Beach
Department of Public Safety
3rd Quarter Report 2007
Hi~hli~hts
The Department implemented a directed enforcement effort to address the problems
along the Mayport Road corridor. This program is ongoing and has been very productive
resulting in dozens of arrests for prostitution, drugs and other related public disorder
crimes. The Officers have been working with businesses and property owners to cite or
warn trespassers engaged in unlawful activity from their property and to clear unsightly
ground level vegetation in areas that have provided concealment for illegal activity.
The Department is in the final stages of creating a new Community Oriented Policing
program, which will be formally implemented by the first of the year. This program will
result in increasing the officers' involvement with the community, becoming more
responsive to problems and concerns of the citizens and creating an increased level of
accountability for everyone within the Department. The first goal is to increase citizen
satisfaction with Public Safety services, which will be measured by a Department
distributed survey. The program will also provide the Department with the tools
necessary to have a greater impact on reducing crime and increasing the quality of life in
our community.
The Atlantic Beach Police Department continues to have an exceptional emergency
response time. The average for 2007 is 2 minutes 5 seconds.
Crime
There was a 14.10% increase in Part I crimes in the 3rd quarter of 2007 as compared to
the 3rd quarter of 2006. There was also a 31.$5% increase in arrests for this same period.
While the increase in crime is certainly significant Atlantic Beach is not unique. In fact,
Neptune Beach, Jacksonville and the State of Florida have experienced an increase in
crime as well. Per capita, Atlantic Beach has the lowest crime rate in Duval County. The
Department will continue to aggressively address the increase in crime.
Productivity
The Department is significantly busier this year than previous years. The attached
statistical report shows a 39.21% increase in calls for service. It should be noted that a
portion of that resulted from the Computer Aided Dispatch (CAD) system implemented
in November 2006. The new system tracks all the activities of the officers while the
manual system was not as comprehensive.
AGENDA ITEM # 4A
NOVEMBER 13, 2007
The amount of stolen property recovered increased by 4 times from the prior year. The
Crime Suppression Unit (CSU) had dramatic increases in their total number of arrests and
has been an integral part of the initiative on Mayport Road. Animal Control has also
experienced a spike in activity for 2007.
Personnel
Currently the Police Department has 4 vacancies for police officers. Recruitment efforts
have been aggressive, however the challenge in selecting qualified applicants from a
shrinking pool of candidates has been extremely difficult. The Department has not been
full staffed at any point during the year. When the reduced staffing level is correlated
with the increased productivity, it speaks volumes about the dedication of the employees.
The Department was very pleased that Officer Terry Stanley was selected by the City to
be Employee of the Quarter. This is the third Public Safety employee selected for that
honor this year. The level of commitment demonstrated by these employees is certainly
commendable.
Training
The Department is deeply committed to providing quality training to its employees.
During the 3rd quarter, employees attended over 500 hours of Public Safety training.
Employees attended training in the following topics.
• Leadership/Supervision
• DUI Enforcement
• Speed detection
• Narcotics Investigations
• Computer
• Firearms
• Special Weapons and Tactics
• Community Policing
• Crime Analysis
• Crash Investigations
• Property and Evidence
Advanced training keeps employees current and on the cutting edge of Public Safety
techniques, trends and strategies. The Department believes a better trained employee
results in the delivery of a higher quality of service.
AGENDA ITEM # 4A
NOVEMBER 13, 2007
CODE ENFORCEMENT INVESTIGATION REPORT FOR SEPTEMBER 2007
C
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an-07
CALL INS 3 0 31 1 0 4 0 1 4 3 1 0 0 0 48
CE IDENTIFIED 0 1 1 1 173 6 4 3 1 24 0 0 0 0 214
TOTALS 3 1 32 2 173 10 4 4 5 27 1 0 0 0 262 261 45 0
Feb-07
CALL INS 3 0 0 0 0 3 0 3 3 2 0 0 0 0 14
CE IDENTIFIED 0 1 1 0 78 2 6 0 1 27 1 4 0 0
121
TOTALS 3 1 1 0 78 5 6 3 4 29 1 4 0 0 135
149
31
0
Mar-07
CALL INS 4 4 1 2 1 5 3 3 5 0 1 D 0 0 29
CE IDENTIFIED 0 0 2 9 143 5 4 0 0 20 1 6 0 0 190
TOTALS 4 4 3 11 144 10 7 3 5 20 2 6 0 0 219
203 47 0
Aor-07
CALL INS 2 5 0 1 0 1 2 5 4 5 1 0 0 0 26
CE IDENTIFIED 0 0 0 0 93 5 0 2 7 18 0 3 0 0 128
TOTALS 2 5 0 1 93 6 2 7 11 23 1 3 0 0 154 166 33 0
Mav-07
CALL INS 5 3 6 0 1 10 5 6 5 4 0 0 0 0 45
CE IDENTIFIED i 2 1 0 181 6 2 2 7 12 2 0 0 0 216
TOTALS 6 5 7 0 182 16 7 8 12 16 2 0 0 0 261 256 38 0
un-07
CALL INS 2 4 1 0 4 2 0 1 3 7 1 0 0 0 25
CE IDENTIFIED 0 3 0 1 89 4 12 2 1 12 1 2 0 D 127
TOTALS 2 7 1 1 93 6 12 3 4 19 2 2 0 0 152 152 38 0
uJ I-07
CALL INS 1 16 1 1 3 5 0 2 7 3 6 0 4 0 49
CE IDENTIFIED 0 25 2 1 181 3 10 3
3 6 1 1 1 0 237
TOTALS 1 41 3 2 184 8 10 5 10 9 7 1 5 0 286
277 47 0
Aua-07
CALL INS 2 4 4 1 1 5 0 5 10 15 5 0 1 33 86
CE IDENTIFIED 1 8 0 0 85 1 14 2 2 20 0 3 1 0 137
TOTALS 3 12 4 1 86 6 14 7 12 35 5 3 2 33 223 215 55 0
SBD-07
CALL INS 1 5 6 1 7 1 2 1 2 3 0 0 0 0 29
CE IDENTIFIED 0 10 0 0 289 1 0 2 1 10 0 2 0 0 315
TOTALS 1 15 6 1 296 2 2 3 3 13 0 2 0 0 344 334 65 0
2007 Total
CALIINS 23 41 50 7 17 36 12 27 43 47 15 0 5 33 356
CE IDENTIFIED 2 50 7 12 1312 33 52 i6 23 144 6 21 2 0 1680
TOTALS 25 91 57 19 1329 69 64 43 66 191 21 21 7 33 2036 2015
AGENDA ITEM # 4A
NOVEMBER 13, 2007
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