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Item 8AAGENDA ITEM # 8A NOVEMBER 13, 2007 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Award Bid for the Hopkins Creek Regional Retention Pond Project (Bid No. 0708-01) SUBMITTED BY: Rick Carper, P.E., Public Works Director DATE: October 29, 2007 BACKGROUND: The bid opening for the Hopkins Creek Regional Retention Pond Project (PW0309) occurred on October 24, 2007. Of the thirteen pre- qualified bidders, there were eleven bids submitted. Miranda Contracting's base bid was $851,767. This amount does not include a contingency fee. Also not included is the cost of improvements promised to Sunrise Community Church as part of the purchase agreement for the property. These improvements include lighting for the future church parking lot between the southern pond area and the church and installing fountains in both ponds. The estimated cost for these improvements is approximately $70,000 although this is a rough number because the lighting and pump systems have not been designed. Also included in project cost are tree mitigation fees for 118 inches of unmitigated removal totaling $13,806 ($117 /inch). Total tree removal of 839 inches of pine and 199 inches of hardwood was authorized by the Tree Board in June, with mitigation through onsite preservation of 141 inches of unprotected trees and 260 inches of replacement trees provided. BUDGET: This project is funded from the Stormwater Fund, Account No. 470-0000-538-6300 -with $1,570,000 allocated for construction of improvements in PW0309. RECOMMENDATION: Staff recommends awarding a contract for the Hopkins Creek Regional Retention Pond Project to Miranda Contracting, Inc. in the amount of $851,767 -, authorizing the City Manager to sign the contract for the City and authorizing transfer of $13,806 from Project PW0309 to the Tree Replacement Fund. 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