Item 4BAGENDA ITEM # 4B
DECEMBER 1Q 2007
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: First Vehicle Services Annual CPI Cost Adjustment
SUBMITTED BY: Rick Carper, P.E., Public Works Director~~
DATE: November 21, 2007
BACKGROUND: The City's fleet maintenance contractor, First Vehicle
Services, is requesting an annual fee increase for the
upcoming contract year (12/01/07 through 11/30/08).
The current contract price is $222,405.00. An annual
change in contract price to compensate for Consumer
Price Index fluctuations is authorized by Section 19 of
the contract. The proposed increase is in accordance
with the Consumer Price Index and equals an annual
increase of $7,562.00. The resulting contract price
would be $229,967.00. The non-contract labor rate
would be increased from $29.52 to $30.52 per hour.
The current contract expires 11 /30/08.
RECOMMENDATION: Approve the requested fee increase of $7,562.00 to
the First Vehicle Services contract for the period of
12/01 /06 through 11 /30/07, and authorize the City
Manager to sign the proposed contract amendment.
BUDGET: $228,800.00 is budgeted in Fleet Maintenance
Account No. 001-5004-549-34-01. Additional funds
will be requested in the mid-year budget modification.
ATTACHMENTS: 1. Proposed First Vehicle Services Amendment
Eleven
2. Consumer Price Index Information
REVIEWED BY CITY MANAGER:
December 10, 2007 Regular Meeting
AGENDA ITEM # 4B
AMENDMENT ELEVEN TO THE DECEMBER 10,2007
FLEET MANAGEMENT AND VEHICLE MAINTENANCE CONTRACT
BETWEEN
CITY OF ATLANTIC BEACH, FLORIDA
AND
FIRST VEHICLE SERVICES, INC.
WHEREAS, the City of Atlantic Beach, Florida (City) and First Vehicle Services,
Inc. (Contractor) entered into a Fleet Maintenance Services Contract on November 15,
1997 (Contract).
WHEREAS, the City and FVS now desire to amend the Contract this 1st day of
December, 2007 by and between the City of Atlantic Beach, Florida (the "City") and First
Vehicle Services, Inc. ("Contractor").
NOW, THEREFORE, in consideration of the mutual benefits, rights and
obligations derived from the Contract, the City and the Contractor hereby agree to
amend and reaffirm the Contract as follows:
1. Target Price
Parts $ 55,543
Labor $ 116,940
Overhead $ 11,271
Administrative Expense $ 19,641
Management Fee $ 26,572
Total budget 2007/2008 $ 229,967
2. Non-Contract labor rate is $30.52 per hour.
Except as previously amended by this document, the Contract as previously amended,
remains in full force and effect and legally binding upon the City and FVS.
IN WITNESS WHEREOF, the City and FVS hereto have affixed their respective
signatures as of the date indicated below:
CITY OF ATLANTIC BEACH
Attest:
Attest:
By:
Name:
Title:
Date:
FIRST VEHICLE SERVICES, Inc.
By:
J. Michael Bloss
President
Date:
AGENDA ITEM # 4B
DECEMBER 1Q 2007
CPI Category
Transportation
Motor Vehicle Maintenance & Repair 3.4%
CPS C~~UL~IT~C,~r~~
>:::u~`~`~nt~'~~r: CPl Increase `:>:::: :I~v~~c`er':
Labor
$
113,095.00
$
3,845.23
$ >;;
116,940.23
Parts $ 53,717.00 $ 1,826.38 $ 55,543.38
Overhead $ 10,900.00 $ 370.60 $ 11,270.60
Administrative Fee $ 18,995.00 $ 645.83 $ 19,640.83
Management Fee $ 25,698.00 $ 873.73 $ 26,571.73
Total $ 222,405.00 $ 7,561.77 $ 229,966.77
AGENDA ITEM # 4B
DECEMBER 1Q 2007
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