04-28-03 v
CITY OF ATLANTIC BEACH
800 SEMINOLE ROAD
WORKSHOP MEETING
5:00 P.M. -MONDAY, Apri128, 2003
AGENDA
•
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Call to order
1. Water/Sewer Rates: follow-up presentation by Burton & Associates
2. Strategic Plan: discussion of proposed projects to be included under Strategic Plan
priorities established by the Mayor and City Commission in March 2003
Adjournment
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to attend this meeting should contact the City Clerk.
MINUTES OF THE CITY COMMISSION WORKSIIOP MEETING HELD IN ATLANTIC
BEACH COMMISSION CHAMBERS ON MONDAY, APRIL 28, 2003.
Present: John S. Meserve, Mayor
Mike Borno, Commissioner
Paul Parsons, Commissioner
J. Dezmond Waters, III, Commissioner
Also: Jim Hanson, City Manager
Maureen King, City Clerk
Donna Kaluzniak, Utilities Director
Nelson VanLiere, Finance Director
Bob Kosoy, Public Works Director
Sonya Doerr, Community Development Director
Don Ford, Building Official
Absent: Richard Beaver, Mayor Pro Tem
The Mayor called the meeting to order at 5:00 p.m.
• 1. Water and Sewer Rates: Follow-un presentation by Burton and Associates
Mike Burton of Burton and Associates, the firm hired to conduct a water and sewer rate structure
study, summarized the objectives of the study and briefly reviewed the two rate structure scenarios
that were presented to the City Commission at a previous meeting. He presented comparisons ofthe
current rates and the proposed rates. Mr. Burton presented a plan to phase in the proposed new rate
structure over alive-year period and also provided a summary of the impact of the new rate structure
on both residential and commercial customers with different meter sizes and different consumption
rates. Mr. Burton pointed out that the plan was revenue-neutral and a small across-the-board
percentage increase could be added to the proposed rates if additional revenue was needed. He
pointed out that the impact of such an increase would be felt less during the first year as, under the
proposed plan, many customers would experience a reduction in their utility bills in the first year. A
copy of Mr. Burton's Rate Structure Analysis is attached hereto as Exhibit A.
The City Manager inquired regarding the proposed rates for irrigation meters and was advised that
the rate for irrigation meters would begin at the Block 3 (over 13,000 gallons) rate. He pointed out
that there would be no sewer charge for irrigation meters, but he felt the higher water rate should
achieve the objective of water conservation.
The Mayor inquired how labor-intensive the task would be to notify customers and adjust rates on an
annual basis if the new rates were phased in over a five-year period and the City Manager felt that it
would be relatively easy to notify customers on their utility bill or by separate mailing.
• Page Two
Minutes -City Commission Workshop
Apnl 28, 2003
The City Manager felt that small inflationary increases would be needed in the future and pointed out
that the matter of the City of Jacksonville 5% franchise fee had not yet been resolved so he did not
know at this time what impact that issue may have on total revenues. Discussion ensued regarding
the type of customer notification that would be required and it was pointed out that customers must
be given thirty days notice of proposed rate adjustments and must be notified in the same manner as
they are billed. It was felt that because of the city's phased billing schedule it would be better to do a
special mailing.
Following further discussion it was the consensus of the City Commission to move ahead to
implement the plan as presented and to handle it as a separate issue and not make it part ofthe budget
process. The City Commission suggested that Mr. Burton proceed to bring the plan before the St.
Johns River Water Management District (SJRWMD) for their approval.
Commissioner Waters inquired by what authority the SJRWMD required the city to adopt water
conservation rates. Donna Kaluzniak responded that this was a condition of the consumptive use
permit and agreed to provide Commissioner Waters with a copy of the ruling.
In discussion regarding the City of Jacksonville 5% franchise fee, the Mayor said he thought the
• interlocal agreement would prohibit the levying of such a franchise fee on the City, or at least require
that it be negotiated and not arbitrarily applied. He said he would discuss this matter at his next
meeting with Mayor Delaney and he would also try to get Jacksonville to return the money Atlantic
Beach has already paid.
2. Stratcaic Plan: Discussion of nronosed nroiects to be included under Stratcaic Plan
priorities established by the Mayor and City Commission in March 2003
The City Manager said previous strategic plans were more precise but the current plan was much
broader and not always clear and he needed further Commission input to finalize some projects. He
presented a list of recommendations for finalizing the strategic plan, a copy of which is attached
hereto as Exhibit B.
The following items were discussed:
Mayport Road/Marsh Oaks -Water/Sewer Extensions
Commissioner Waters thought the city should install water and sewer lines in those areas where
public utilities did not currently exist, and following discussion it was agreed that staffwould develop
a map indicating where water and sewer lines are currently located, and also indicating which lots
were vacant. The City Commission could then look into the feasibility and cost effectiveness of
installing further utilities in Marsh Oaks.
•
Page Three
Minutes -City Commission Workshop
Apri128, 2003
Marsh Oaks Tragic Study
The Mayor pointed out that a traffic study of this area had already been done so no further action was
needed in this regard.
Community Character/Ambiance
The City Manager felt there would not be much community support for new regulations but
Commissioner Waters thought that without adopting new regulations, the City could develop a list of
the types of construction materials they would like developers to use and then give incentives to
property owners who used construction materials included on the list. He felt there was a continuing
problem with boats being parked in front yards and thought the City Commission should revisit this
matter. He thought established setbacks should be respected and he would like to see the tree
planting program focus on planting trees that would create a canopy rather than pahn trees.
Bike Paths
It was thought that the City should move ahead to construct bike paths on Plaza and Seminole Road
following which other bike paths could be considered.
Recreation Center
Discussion ensued and Commissioner Waters suggested the city set aside a certain amount of money
each year to eventually build a recreation center. Commissioner Pazsons suggested purchasing land
now while large enough tracts are still available. The Mayor felt the city should not obligate all ofthe
half-cent sales tax revenues for this project. I-Ie pointed out the city already has three community
centers and he did not feel Atlantic Beach had the population to support a recreation center. fIe
suggested this matter be discussed and voted on during the budget process.
The City Manager said that the finance Director was working on ahalf--cent sales tax project list that
would be discussed at a workshop in Mayor June.
There being no further discussion, the Mayor declared the meeting adjourned at 6:45 p.m.
Maureen King, CMC
City Clerk
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EXHIBIT A
Workshop Minutes - Apri128, 2003
City of Atlantic Beach
Rate Structure Analysis
$LIDm3ry~ps111ts of Custpmer Impact pf Rate Phasing Plan
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Cust Class
Meter Size
Monthly
Usa a
Current Monthl Water and Sewer BiII
Year 1 Year 2 Year 3
Year 4
Year 5
Single Family Residential 314" 3,000 $20.17 $19.49 $19.44 $19.39 $19.34 $19.31
Single Family Residential 314" 7,000 $41.57 $40.89 $41.88 $42.87 $43.86 $44.75
Single Family Residential 314" 15,000 $77.09 $80.48 $83.51 $86.54 $89.57 $92.28
Multi - Family Resldentlal 314" 17,000 $98.88 $95.90 $98.18 $100.45 $102.72 $104.72
Jifty Store 314" 13,000 $73.67 $72.99 $75.54 $78.09 $60.64 $82.91
Dentist 1" 6,000 $40.12 $38.92 $39.70 $40.48 $41.26 $41.99
Veterinarian 2" 42,000 $254.97 $250.84 $266.00 $261.17 $296.34 $310.38
Restaurant 2" 109,000 $613.42 $609.29 $641.87 $674.46 $707.05 $736.50
Cust Class
Meter Size
Monthly
Usa a Cumulative Percent Chan a from Current Monthl
Current Year 1 Year 2 Year 3 Water and Sewer BIII
Year 4 Year 5
Single Family Residential 3/4" 3,000 NA -3.37% -3.62°~ -3.87% -4.12% -4.26°~
Single Family Residential 3/4" 7,000 NA -1.64% 0.75% 3.13% 5.51% 7.65%
Single Family Residential 314" 15,000 NA 4.40% 8.33% 12.26% 16.19% 19.70%
Multi -Family Residential 314" 17,000 NA -0.01% -0.72% 1.58% 3.88% 5.90°.6
Jiffy Store 314" 13,000 NA -0.92% 2.54% 6.00% 9.46% 12.54°k
Dentist 1" 6,000 NA -2.98% -1.04% 0.91% 2.85% 4.67°k
Veterinarian 2" 42,000 NA -1.62% 4.33% 10.28% 16.23% 21.73%
Restaurant 2" 109,DD0 NA -0.6T% 4.64% 9.95% 15.26% 20.06%
•
Cust Class
Meter Size
Monthly
Usage Annual Percent Change from Prior Year Monthly
Current Year 1 Year 2 Year 3 Water and Sewer BIII
Year 4 Year 5_
Single Family Residential 314" 3,000 NA -0.37% -0.26% -0.26% -0.26% -0.16%
Single Family Residential 314" 7,000 ~ NA -1.64% 2.42% 2.36% 2.31%_ 2.03%
Single Family Residential 314" 15,000 NA 4.40% 3.76% 3.63% 3.50% 3.03%
Multi -Family Residential 3/4" 17,000 NA -3.01% 2.37% 2.31% 2.26% 1.94%
Jiffy Store 314" 13,000 NA -0.92% 3.49% 3.38% 3.27% 2.81%
Dentist 1" 6,000 NA -2.98% 2.00% 1.96% 1.93% 1.77%
Veterinarian 2" 42,000 NA -1.62% 6.04% 5.70% 5.40% 4.74%
Restaurant 2" 109,000 NA -0.67% 5.35% 5.08% 4.83% 4.17%
Source: Burton & Associates
04/14/2003
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l City of Atlantic Beach
Rate Structure Analysis
' CustOmeLlmPact of Rate Phasing Plan
Eurrent Y~az1 Y~~t~ Ye~L3 ]Cea>=4 Yew
B~t51
Water Customer char a ana ~ i ~ Cnar e
Customer Charge NA $0.58 $0.69 $0.80 $0.91 $1.03
RTS Charge
3/4" $6.26 $6.26 $5.89 $5.52 $5.15 $4.77
1 " $6.26 $6.26 $6.19 $6.12 $6.05 $5.97
11/2° $6.26 $6.26 $7.68 $9.10 $10.52 $11.93
2" $6.26 $6.26 $9.47 $12.68 $15.89 $19.09
3" $6.26 $6.26 $14.24 $22.22 $30.20 $38.19
4" $6.26 $6.26 $19.61 $32.96 $46.31 $59.67
6" $6.26 $6.26 $34.53 $62.80 $91.07 $119.34
g" 6.26 6.26 52.43 98.60 144.77 190.94
U er Water Block Ran es
Block 1 3,000 3;000 3,000 3,000 3,000 3,000
Block 2 8,000 8,000 8,000 8,000 8,000 8,000
Block 3 13,000 13,000 13,000 13,000 13,000 13,000
Block 4 18,000 18,000 18,000 18,000 18,000 18,000
Block 5 and Over and Over and Over and Over and Over and Over
Water Flow Rates By Block
Block 1 $0.00 $0.00 $0.05 $0.10 $0.15 $0.21
Block 2 $1.71 $1.71 $1.62 $1.53 $1.44 $1.34
Block 3 $1.71 $2.14 $2.11 $2.08 $2.05 $2.01
Block 4 $1.71 $2.67 $2.76 $2.85 $2.94 $3.01
Block 5 $1.71 $3.34 $3.64 $3.94 $4.24 $4.53
Note: Conservation Rates onl a licable to SFR
Sewer Customer Cnar a ana r~ i 5 unar e
Customer Charge NA $0.58 $0.69 $0.80 $0.91 $1.03
RTS Charge
3/4" $12.07 $12.07 $11.45 $10.83 $10.21 $9.57
1" $15.45 $15.45 $14.58 $13.71 $12.84 $11.97
11/2" $25.11 $25.11 $24.81 $24.51 $24.21 $23.92
2" $34.76 $34.77 $35.64 $36.52 $37.40 $38.28
3" $67.59 $67.59 $69.83 $72.07 $74.31 $76.55
4" $120.70 $120.70 $120.43 $120.16 $119.89 $119.61
6" $241.40 $241.40 $240.86 $240.32 $239.78 $239.22
8" 241.40 241.40 276.74 312.08 347.42 382.75
U er Sewer Block Ran es
Block 1 3,000 3,000 3,000 3,000 3,000 3,000
Block 2 8,000 8,000 8,000 8,000 8,000 8,000
Block 3 13,000 13,000 13,000 13,000 13,000 13,000
Block 4 18,000 18,000 18,000 18,000 18,000 18,000
Block 5 and Over and Over and Over and Over and Over and Over
Block 1 $0.00 $0.00 $0.19 $0.38 $0.57 $0.76
Block 2 $3.64 $3.64 $3.99 $4.34 $4.69 $5.02
Block 3 $3.64 $3.64 $3.99 $4.34 $4.69 $5.02
Block 4 $0.00 $0.00 $0.00 $o.oo $0.00 $0.00
flock 5 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
EXHIBIT B
Workshop Minutes - Apri128, 2003
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Recommendations for Finalizing Strategic Plan •
Apri128,2003
Strategic Priority Item (Owner) Recommendation Notes
A List of Priorities
Hopkins Creek Drainage OK Project dear'. ongoing
IYha port Road! Marsh Oaks
1. Medians/ Bike paths OK Project dear. orrgoirg
2. Post Office Drive to Pura OK Prgect dear, ongoing
3. Water! Sewer F_xtensions ? - Direk~iort needed
4. Pocket Park OK Waiting for deed from JTA
5. Dutton isle. Phase ill OK Under k~rrstruction now
6. Marsh Oaks Traffic Study X Not needed
Community Charatbed Ambiance
1. Amend E,and Development
Regulations in Core City
X Reaxnmend delete from list; not
much support
2. Tree Planting OK Project dear. ongoirxJ
fT S Security issues
1. SCADA System OK Project dear, orrgang
2. YideoJ security systems $ Seeking federal grants
3. Web Page Develaprn~rt OK New page format almost ready
4. Wireless NetMrorik Backbone OK Ongoing; pant of SCADA project
5. Training Program OK To begin in f=1f 'l)4
6. Land Mariagernerrt Data Base OK Begin<rirtg
~ B List of Priorities
City Hatt Office Space OK Nextstep- Rl=P far ardutaect
Bike Paths '
1. Phase one bikepaths $ Pfa¢a and Seminole
2 Mayport Rd S «~i9.9~ ~L?
3. Other Bikepaths X Ndd for coristrtx~on of first 2
•
Beach Renourishmerrt
OK ~ Writ meet again w! Jacksonville to
disctus
Joint Beaches Cooperation
"Phase one plan preparation OK Sterdy due this summer
"Implementation of Phase i $
Sttate Park
Design
OK Will need budget mod for
aedura{
* Construction ~ $ Cost not yet known
Crime PrBVention OK Seeking grant funding
Other Carry Over Priorities
Recreation Center ?$ Don't know what to ptrt in budget
Storm Water Funding
$ Wtlt be in proposed 112 Dent sales tax
list
Core City Project OK In budgei~ ahead of schedule
Na Privati¢ation OK Report to Ckxnmisseon due in May
•
CITY OF ATLANTIC BEACH
• COMMISSION MEETING
Apri128, 2003
AGENDA
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Regular Commission meeting of April 14, 2003
2. Courtesy of Floor to Visitors
A. Jeff Sheffield of the Metropolitan Planning Organization with a report on the
Transportation Improvement Program
3. Unfinished Business from Previous Meetings
A. City Manager's follow up report on issues from previous meetings
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
• THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. .SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of monthly reports from the Building Department and Utility
Sales for March (City Manager)
B. Approve contract with VIA Concepts in the amount of $26,174.00 for design, bid
documents and construction administration of an approximately 6,000 squaze foot
skate pazk facility (City Manager)
C. Acknowledge receipt of report on Pension contribution rates (City Manager)
D. Award a contract to Bluewater Environmental of Florida, Inc. in the amount of
$17,960.00 for Ditch Spraying pursuant to the specifications of Bid No. 0203-11
(City Manager)
E. Award a contract to R&B Contracting in the amount of $114,402.75 for CDBG
Sidewalks, Paving and Drainage Project pursuant to the specifications of Bid No.
0203-10 (City Manager)
F. Award a contract to Underground Utility Contractors, Inc. in the amount of
$233,261.23 for Milling and Paving pursuant to the specifications of Bid No. 0203-
13 (City Manager)
G. Approve aone-yeaz extension to the contract with Industrial Equipment Services,
• Inc. for electrical motor and pump repairs, at the current contract prices (City
Manager)
5. Committee Reports
6. Action on Resolutions
7. Action on Ordinances
A. Ordinance No. 90-03-181 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL,
STATE OF FLORIDA, ADOPTING ORDINANCE NO. 90-03-131 REZONING
LANDS AS DESCRIBED HEREINAFTER TO PUD (PLANNED UNIT
DEVELOPMENT); PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
FINDINGS OF FACT; PROVIDING A SAVINGS CLAUSE; REQUIRING
RECORDATION; AND PROVIDING AN EFFECTIVE DATE
B. Ordinance No. 5-03-41 Public Hearing and Final Reading
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VII,
FINANCE, DIVISION 1, GENERALLY, SECTION 2-316, FEES SHALL BE PAID TO
CITY GOVERNMENT, TO REMOVE REFERENCE TO DAILY PAYMENT AND
THE CITY TREASURY, AND TO PROVIDE AN EFFECTIVE DATE (City Manager)
C. Ordinance No. 20-03-59 Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2002 AND ENDING SEPTEMBER 30, 2003
D. Ordinance No. 90-03-182 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL,
STATE OF FLORIDA, AMENDING ORDINANCE NUMBER 90-01-172, CHAPTER 24,
ZONING, SUBDIVISION AND LAND DEVELOPMENT REGULATIONS,
SPECIFICALLY TO AMEND ARTICLE IV, SUBDIVISION REGULATIONS,
PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Approve Change Order No. 1 in the amount of $22,718.00 on Aerated Sludge
Holding Tank at Wastewater Treatment Plant No. 2 (City Manager)
B. Approve Change Order No. 1 in the amount of $15,360 on Ocean Boulevard
water line replacement project (City Manager)
C. Award a contract for engineering for Well Rehabilitation and Replacement for
Well Nos. 2, SN, 1N, 2S, and 6S, Phase I, to CH2M Hill in the amount of
$42,890.00 (City Manager)
D. Approve Change Order No. 7 in the Core City Improvements Project in the
amount of $44,365.80 (City Manager)
E. Authorize staffto begin negotiations with the top ranked firm, Camp, Dresser &
McKee, for engineering services for the Hopkins Creek Retention Pond Project
(City Manager)
F. Action on a request to construct a fence within the public right-of--way at 1643
Beach Avenue (City Manager)
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9. City .Manager
A. City Manager's report
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim
record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be
based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City
Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the
City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 }?M, Friday, April
25, 2003.
•
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, S00 SEMINOLE
ROAD AT 7:15 P.M. ON MONDAY, APRIL 28, 2003
PRESENT: John Meserve, Mayor
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
ABSENT: Richard Beaver, Mayor Pro Tem
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by Mayor Meserve was followed by the Pledge of Allegiance to
the Flag.
1. Approval of the minutes of the Regular Commission meeting
of Apri114, 2003
Motion: Approve the minutes of the Regular Commission
Meeting of April 14, 2003 as presented.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors
A. Jeff Sheffield of the Metropolitan Planning Organization with
a report on the Transportation Improvement Program
Mayor Meserve introduced Jeff Pappas of the Metropolitan Planning
Organization (MPO). Mr. Pappas stated that Mr. Sheffield was unable to
attend the meeting and he would present an update on the MPO's
Transportation Improvement Projects for Fiscal Years 2003/04 through
2007/08.
Mr. Pappas reviewed each project impacting the beaches area and
responded to questions from the Commissioners. Commissioner Borno
• inquired concerning the impact of the projects and the use of Beach
Boulevard and Atlantic Boulevard as evacuation routes in the event of a
hurricane. Mr. Pappas indicated that the secondary roads would be
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Apri128, 2003
• closed to allow the free-flow of traffic on the evacuation routes. Mr.
Pappas also provided an update on the Wonderwood Expressway
Prod ect.
Mayor Meserve felt that the various construction projects discussed
might overlap and cause major traffic problems if all of them were on-
going at the same time. He requested that Mr. Pappas express his
concerns to Denise Bunneworth of the MPO.
Copies of the MPO's Transportation Improvement Program FY2003/04
through 2007/08 and the Transportation Improvement Program for the
Beaches and Vicinity distributed by Mr. Pappas are on file in the office
of the City Clerk.
Sam Van Leer and Bill Hillegass of the Beaches Historical Society
requested the city's support to construct a museum for the beaches area.
Mr. Hillegass provided information to the Commissioners concerning the
Historical Society's capital campaign to raise funds for construction of
the proposed 10,000 square foot building. The Haskell Company's
rendering of the building was displayed.
Mr. Hillegass reported that the cost for the building was estimated to be
• $3 million and they hoped to raise one-half of the funds from private
donations. He indicated that so far, $850,000 had been raised. Mr.
Hillegass further reported that the City of Jacksonville Beach had
committed $250,000 to the project and the Historical Society was
requesting that the cities of Atlantic Beach and Neptune Beach each
contribute $125,000 to the project, with payments of $25,000 per year
for five years.
Mayor Meserve indicated that funding for the museum would be
discussed during the budget process for fiscal year 2003/04.
Sally Clemens of 1638 Park Terrace West spoke in opposition the
following items discussed at the previous meeting: (1) City regulation of
rental properties and (2) Inviting former elected officials to attend the
annual volunteer appreciation event.
John Piselli of 355 Third Street stated that he was concerned about
chemicals used in ditch spraying for mosquitoes, and inquired as to how
the contract for ditch spraying was awarded in FY2002/03. He inquired
as to what kind of chemicals would be used by Bluewater Environmental
(Item 4D), if awarded the contract. Mr. Piselli favored the use of natural
materials and felt the company currently under contract with the city
provided good service.
Bob Totter of 275 11`" Street commented
on the following Consent
Agenda Items: (1) Item 4E - He complimented staff for saving money
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Apri128, 2003
• on consultant fees by providing an in-house design for the project, and
(2) Under Item 4B he inquired as to when staff was authorized to
negotiate with VIA Concepts for design of the park. He felt a contract
should not be awarded to design the park until consideration was given
to regulations for operation of the park, park capacity, hours of use, age
limitations, staffing, parking requirements and maintenance.
Todd Johnson of 1168 Penuco Avenue North inquired if skateboarders
would have input into the design of the park. He also inquired as to the
amount of funds budgeted for the park. Mr. Johnson was informed that
two public meetings would be held for public input.
J.P. Marchioli of 414 Sherry Drive suggested the following: (1)
Fencing the skateboard park, (2) approving the use of golf carts since
they would slow traffic, and (3) passage of an ordinance requiring "both
hands on the steering wheel" to prevent accidents caused by the use of
cell phones.
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report on issues from previous
meetings
Price for Additional Trash Collection
City Manager Hanson reported that the price for additional trash
collection would be $2.00 per unit per month for the service ($9,400 per
month) and it had been suggested that the months of March and April be
considered for the additional service.
Discussion ensued concerning a schedule for additional trash collections.
Commissioner Parsons felt additional collections were also needed in the
fall and requested that this item be placed on the next agenda for
Commission action. A copy of the City Manager's report is attached and
made part of this official record as Attachment A.
In response to Mr. Totter's inquiry, City Manager Hanson stated that
staff received authorization from the Commission on March 10th to
negotiate a contract with VIA Concepts.
City Manager Hanson suggested that in order to provide answers to
questions in a timely manner and to save time at Commission Meetings,
citizens should contact city staff prior to the meetings for answers to
their technical questions.
• Mayor Meserve requested that Item 4D be removed from the
Consent Agenda for discussion. Commissioner Parsons requested
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Apri128, 2003
that Items 4B and 4E also be removed from the Consent Agenda for
discussion.
4. Consent Agenda
A. Acknowledge receipt of monthly reports -Building
Department and Utility Sales for Marcli City Manager)
C. Acknowledge receipt of report on Pension contribution
rates (City Manager)
F. Award a contract to Underground Utility Contractors,
Inc. in the amount of $233,261.23 for Milling and Paving
pursuant to the specifications of Bid No. 0203-13 (City
Manager)
G. Approve aone-year extension to the contract with
Industrial Equipment Services, Inc. for electrical motor
and pump repairs, at the current prices (City Manager)
Motion: Approve Consent Agenda Items A, C, F and G
as presented.
There was no discussion and the motion carried unanimously.
B. Approve contract with VIA Concepts in the amount of
$26,174.00 for design, bid documents and construction
administration of an approximately 6,000 square foot
skate park facility (City Manager)
Commissioner Parsons stated that he would like to move forward
with the project as soon as possible, but he felt the design cost was
too high. He inquired if it was possible to piggyback the project
with the City of Jacksonville or the City of St. Augustine.
Recreation Director Johnson explained that the design cost for the
park was in line with the design costs for parks in St. Augustine and
Ormond Beach. Mayor Meserve pointed out that the design costs
were $11,481 and the contract also included costs for public
meetings, preparation of bid documents, and contract oversight
Motion: Approve contract with VIA Concepts in the
amount of $26,174.00 for design, bid documents and
construction administration of an approximately 6,000
square foot skate park facility.
There was no more discussion and the motion carried unanimously.
D. Award a contract to Bluewater Environmental of
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Florida, Inc. in the amount of $17,960.00 for Ditch
Spraying pursuant to the specifications of Bid No. 0203-
11 (City Manager)
City Manager Hanson explained that upon further investigation of
the complexities of mosquito spraying, staff determined that the
mosquito control bid needed to be re-written. He indicated that staff
was now recommending award of the Base bid, plus Alternates 1
and 2 for ditch spraying to the low bidder, Bluewater Environmental
of Florida, Inc., and to re-bid the mosquito control portion of the
bid. The City Manager stated the current contractor would be used
for mosquito spraying on an as-needed basis until the new contract
was awarded.
Motion: Award a contract to Bluewater Environmental
of Florida, Inc. in the amount of $21,160 for the Base bid
and Alternates 1 and 2 for ditch spraying pursuant to the
specifications of Bid No. 0203-11. (The Mosquito Control
Program (Alternate Bid #3) will be re-bid and awarded at a
later date).
There was no further discussion and the motion carried
• unanimously.
E. Award a contract to R&B Contracting in the amount of
$114,402.75 for CDBG Sidewalks, Paving and Drainage
Project pursuant to the specifications of Bid No. 0203-10
(City Manager)
Commissioner Parsons commented that it was too bad that the city
could not award a contract by line items.
Motion: Award a contract to RScB Contracting in the
amount of $114,402.75 for CDBG Sidewalks, Paving and
Drainage Project pursuant to the specifications of Bid
No. 0203-10.
There was no discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
• There was no action on Resolutions.
7. Action on Ordinances:
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A. Ordinance No. 90-03-181 Public Hearing & Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, COUNTY OF DUVAL, STATE OF FLORIDA,
ADOPTING ORDINANCE NO. 90-03-181 REZONING
LANDS AS DESCRIBED HEREINAFTER TO PUD
(PLANNED UNIT DEVELOPMENT); PROVIDING
FOR SPECIAL CONDITIONS; PROVIDING
FINDINGS OF FACT; PROVIDING A SAVINGS
CLAUSE; REQUIRING RECORDATION; AND
PROVIDING AN EFFECTIVE DATE
Mayor Meserve read the ordinance by title only.
Motion: Approve Ordinance No. 90-03-181 on final
reading.
The Mayor opened the floor for a public hearing. Bob Totter of
275 11`x' Street inquired regarding the square footage of secondary
dwellings, and stated that he felt the owners of a property with a
family suite should sign an agreement with the city stating they
would not rent or lease the family suite. No one else spoke for or
against the ordinance and the Mayor closed the public hearing.
Commissioner Borno pointed out that only 14 of the 47 lots would
have family suites (garage apartments).
Commissioner Waters stated that he was opposed to the Planned
Unit Development (PUD) because it allowed reduced setbacks,
which offered less privacy and presented safety hazards. He felt
that over time the "family suites" would be rented and the city
would experience the problems it had worked so hard to eliminate
with the recent passage of the revised zoning ordinance.
Mayor Meserve favored the project and believed Paradise Preserve
would be a quality development.
Commissioner Borno supported the project and stated that he lived
in a Planned Unit Development with a homeowners association that
strictly enforced the covenants and restrictions of the development.
He believed that Paradise Preserve would also have a strong
homeowners association.
There was no further discussion and the motion carried by a three to
one vote with Mayor Meserve and Commissioners Borno and
• Parsons voting aye and Commissioner Waters voting nay.
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B. Ordinance No. OS-03-41 Public Hearing and Final Reading
AN ORDINANCE AMENDING CHAPTER 2,
ADMINISTRATION, ARTICLE VII, FINANCE,
DIVISION 1, GENERALLY, SECTION 2-316, FEES
SHALL BE PAID TO CITY GOVERNMENT, TO
REMOVE REFERENCE TO DAILY PAYMENT AND
THE CITY TREASURY, AND TO PROVIDE AN
EFFECTIVE DATE (City Manager)
Mayor Meserve read the ordinance by title only.
Motion: Approve Ordinance No. OS-03-41 on Bnal
reading.
Mayor Meserve opened the floor for a public hearing and no one
spoke for or against the ordinance. The Mayor closed the public
hearing.
There was no discussion and the motion carried unanimously.
C. Ordinance No. 20-03-59 Public Hearing & Final Reading
AN ORDINANCE AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2002 AND ENDING SEPTEMBER 30,
2002
The Mayor read the ordinance by title only.
Motion: Approve Ordinance No. 20-03-59 on final
reading.
Mayor Meserve opened the floor for a public hearing and no one
spoke for or against the ordinance. The Mayor closed the public
hearing.
There was no discussion and the motion carried unanimously.
D. Ordinance No. 90-03-182 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, COUNTY OF DUVAL, STATE OF FLORIDA,
AMENDING ORDINANCE NUMBER 90-01-172,
CHAPTER 24, ZONING, SUBDIVISION AND LAND
DEVELOPMENT REGULATIONS, SPECIFICALLY
TO AMEND ARTICLE IV, SUBDIVISION
• REGULATIONS, PROVIDING FOR RECORDATION
AND PROVIDING AN EFFECTIVE DATE
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The Mayor read the ordinance by title only and announced that the
public hearing and final reading would take place May 12, 2003.
Motion: Approve Ordinance No. 20-03-59 on first
reading.
There was no discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Approve Change Order No.1 in the amount of
$22,718.00 on Aerated Sludge Holding Tank at
Wastewater Treatment Plant No. 2 (City Manager)
Motion: Approve Change Order No. 1 in the amount of
$22,718.00 on Aerated Sludge Holding Tank at
Wastewater Treatment Plant No. 2.
Utility Director Kaluzniak explained the Change Order in detail and
displayed photographs of the site. Her Staff Report dated April 18,
2002 is attached and made part of this official record as Attachment
B.
There was no discussion and the motion carried unanimously.
B. Approve Change Order No. 1 in the amount of $15,360
on Ocean Boulevard water line replacement project (City
Manager)
Motion: Approve Change Order No. 1 in the amount of
$15,360 on Ocean Boulevard water line replacement
project. .
Public Works Director Kosoy explained that brick was found under
4 or 5 inches of asphalt during the initial street excavation work. He
indicated that initially it was though the brick could be salvaged for
use in Town Center, but most were found to be in poor condition.
Mr. Kosoy stated that it was not known if the bricks ran all the way
to 7`h Street, but the Contractor submitted a price of $6 per lineal
foot to remove and dispose of the additional brick and asphalt. It
was noted that project had been completed through 3"~ Street.
There was no more discussion and the motion carried unanimously.
• C. Award a contract for engineering for Well Rehabilitation
and Replacement for Well Nos. 2, SN, "`~-:;i~~~,
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Phase I, to CH2M Hill in the amount of $42,890.00 (City
Manager)
(A scrivener's error was noted and it was pointed out that only Well
Nos. 2 and SN were included in the contract).
Motion: Award a contract for engineering for Well
Rehabilitation and Replacement for Well Nos. 2, and 5N,
Please I, to CH2M Hill in the amount of $42,890.00.
There was no discussion and the motion carried unanimously.
D. Approve Change Order No. 7 in the Core City
Improvements Project in the amount of $44,365.80 (City
Manager)
Motion: Approve Change Order No. 7 in the Core City
Improvements Project in the amount of $44,365.80.
There was no discussion and the motion carried unanimously.
E. Authorize staff to begin negotiations with the top ranked
firm, Camp, Dresser & McKee, for engineering services
for the Hopkins Creek Retention Pond Project (City
Manager)
Motion: Authorize staff to begin negotiations with the
top ranked firm, Camp, Dresser & McKee, for
engineering services for the Hopkins Creek Retention
Pond Project.
There was no discussion and the motion carried unanimously.
F. Action on a report to construct a fence within the pubic
right-of--way at 1643 Beach Avenue (City Manager)
Motion: Approve request and allow construction of a
fence within the public right-of--way at 1643 Beach
Avenue.
Community Development Director Doerr presented background
information concerning the request and indicated that staff had
concerns about allowing any structures or fences to be constructed
within the public rights-of--way considering passage of the recent
ordinance to restrict such obstructions.
•
Paul Anderson, owner of the property, presented a picture of the
type of fence he wished to install and stated that he was requesting
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approval to construct the fence two feet on the right-of--way to
prevent vehicular traffic from driving on his property and damaging
his driveway. Mr. Anderson stated that if the fence was installed on
his property line, the driveway would still be damaged by vehicles
turning from Dewees Avenue on to Beach Avenue. He agreed to
remove the fence in the future if the city needed it to be removed.
Public Works Director Kosoy reported that Dewees Avenue was
being redesigned to increase its width to 22-23', and he believed the
added width would eliminate the problem of residents using Mr.
Anderson's driveway to make the turn.
Commissioner Parsons stated that it looked like the fence in the
picture had been installed on the right-of--way and since similar
situations exist in the neighborhood, Mr. Anderson should be able to
install his fence in the right-of--way.
Mayor Meserve stated he could not support the request since it
would be in conflict with the new ordinance.
Discussion ensued regarding whether the street widening would
solve the problem. Commission Waters stated he wanted to know if
the fence in the picture was on the right-of--way and inquired
concerning the width of the right-of--way in that area
Motion: Defer action on the request to the next
Commission Meeting.
The motion to defer was lost due to the lack of a second.
There was no more discussion and the motion failed by a one to
three vote with Commissioner Parsons voting aye and Mayor
Meserve and Commissioners Borno and Waters voting nay.
9. City Manager
A. City Manager's Report
There was no City Manager's Report.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Borno
• • Reported that he had recently witnessed a golf cart being driven
in a dangerous manner on city streets by a child estimated to be
twelve or thirteen years old.
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•'• Presented the Mayor with the Community Development Block
• Grant "Partners m Community Development" plaque.
Commissioner Waters
• Supported the City Manager's earlier statement about
Commission meeting protocol and stated if citizens want detailed
information, they should a-mail or call staff and then if they feel
they did not receive an adequate response, bring the matter to the
Commission.
• Reported that Dancin' in the Street would be held on May 17cn
Commissioner Parsons
• Agreed with the protocol for obtaining information as suggested
by the City Manager and suggested an article be published in the
Tideviews newsletter.
• Reported that he had witnessed a puppy being attacked on the
beach by two pit bull dogs and indicated that he would like the
penalty for having an unleased dog substantially increased to
prevent this from happening in the future. He requested that this
item be placed on the agenda of the next Commission Meeting.
There being no further discussion or business to come before the
City Commission, the Mayor declared the meeting adjourned at
9:10 p.m. „ _
wuonn ivleserve
Attest: 1Vlavor/Presidina Officer
Maureen King
Certified Municipal erk
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ATTACHr1EN'C A --
APRIL 28, 2003 Ci)MMISSION MEETING
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April 21, 2003
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Han
SUBJECT: Follow- Report
Price for Additional Trash Collection; Recently, City staff was asked to check with the City's
garbage hauler (BFI) to get a price on additional trash collection days if contracted ~)n a monthly
basis. The Commission will recall that an alternate price was obtained for twice per week trash
collection in connection with the bids received over a year ago. While the twice per. week
collection was determined to be too expensive on a yearly basis, the. most recent qu~:stion was
about the possibility of contracting for twice per week pick up for only a few montl;s during the
year.
BFI has provided us a price of $2.00 per unit per month for the service. With approximately
4,700 units in Atlantic Beach, the cost would then be $9,400 per month. They noted that the City
would have to provide a considerable amount of advance notice so that they could schedule for
staffing and equipment availability. If the City were to provide this service during ;come months
of the year, Bob Kosoy has estimated that the months of March and April would be the most
desirable for additional collection.
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,,. ATTACHMENT B ^.
APRIL 28, 2003 COMMISSION MEETING
CITY OF ATLANTIC Bl~;ACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Change Order No. 1
Aerated Sludge Holding Tank at Wastewater Treatment Plant No. 2
Bid No. 0102-22 Re-Bid
SUBMITTED BY: Donna Kaluzniak, CEP, Utility.Dire~:tor
DATE: April 18, 2003
BACKGROUND: The contract for the Aerated Sludge Holding Tank at Wastewater
Treatment Plant No. 2 was awarded to Gruhn May, Inc., a-id the Notice to Proceed date was
scheduled for January 6, 2003. After contract award, it w~~s determined that a building permit
would be required from the City of Jacksonville (COJ}. P~ r a telephone conversation between the
COJ and our engineer, Gannett Fleming, this would only require a "two-set" permit, consisting a
very limited review that could be accomplished quickly.
Unfortunately, upon application, COJ determined that a "t~;n-set" permit would be needed,
requiring review by multiple departments. The ensuing permit process lasted over three months,
and resulted in requirements for approximately 870 cubic ~~ards of additional excavation to create
on-site ponds for flood attenuation, as well as changes to some of the drainage design.
The contractor has provided a cost for the additional work, in the amount of $22,718. Although
the contractor's bid unit price for excavation was $18 per ~~ubic yard, Gruhn May is only charging
$14 per cubic yard in the change order. In addition, the c~:~ntractor has been more than generous
by not assessing any charges far contract delays, which could have added a substantial amount of
money.
BUDGET: The contract was awarded in the amount of $512,050, and no contingency was
included in the award. However, sufficient monies are av<ulable in the sewer accounts due to
other items that were purchased under budget (computer ~;quipment, software and radios), and
unused funds in professional services.
RECOMMENDATION:' Authorize a change order to the contract with Gruhn May, Inc, in the
amount of $22,718 for Bid No. 0102-22 to meet flood attenuation and drainage requirements of
the City of Jacksonville Building Permit.
ATTACHMENTS: 1. Change Order No. 1 for Aerated Sludge Holding Tank at
Wastewater Treatment Plant No.
REVIEWED BY CITY MAN
1 . ~,
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CHANGE ORDER NO. 1
Contractor:
Gruhn May, Inc. .
6897 Phillips Parkway Dr. N.
Jacksonville, FL 32256
Owner: City of Atlantic Beach
AGENDA ITEM #8A
APRIL 28, 2003
Date: 4/18/03
Attention: Mr. Gordon Gruhn City Bid No. 0102-22 Re-Bid
Project: Aerated Sludge Holding Tank at WWTP #2
You are hereby requested to comply with the following changes in the Contract Documents:
1. Revised Scope of Work
DECREASE INCREASE
IN ~ IN
ITEM UNIT CONTRACT CONTRACT
NO. DESCRIPTION QTY UNIT PRICE $ PRICE $ PRICE $
1 Provide and install sealed manhole 1 LS $1,600 ~ $1,600
ring and covers "
1 Change 15" RCP to 14" X 23" l LS $2,140 ; ..,.~ ~ $2,140
ERCP Pipe ~` ''"~ -
1 Excavate flood attenuation areas 1 LS $12,208 ~ $12,208
1 Seed & mulch pond slopes 1 LS $900 ~ f $900
1 Dewatering (if needed) 1 LS $5,870 ;,<< $5,870
TOTAL q. 4 ~.~.~ "'' : , $22,718
The Notice to Proceed Date is hereby changed to Apri121, 2003.
Accepted By:
Contractor
Approved By:
Owner
Date:
Date:
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