08-11-03 vCITY OF ATLANTIC BEACH
COMMISSION MEETING AUGUST 11, 2003
AGENDA
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Regular Commission meeting of July 28, 2003
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
B. Authorize staffto install a bike rack at 7t}' Street Beach Access
C. Report regarding maintenance of undeveloped lots
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of report of new Occupational Licenses issued in July 2003
(City Manager)
B. Approval of contract with Atlantic Coast Janitorial Service for the remainder of
this fiscal year (City Manager)
C. Accept the bid of Brooks & Limbaugh Electric Company for Electrical
Troubleshooting, Repair and Installation pursuant to the specifications of Bid
0203-21 (City Manager)
D. Grant approval for the YMCA to use Adele Grage Cultural Center for an after
school program (City Manager)
5. Committee Reports
6. Action on Resolutions
7. Action on Ordinances
8. Miscellaneous Business
A. Public Hearing and action on a request for a Use by Exception filed by
Rockgarden Enterprises, Inc. to allow a custom cabinet shop to be located. within
the Commercial General (CG) Zoning District on property located at 248 Levy
..~ Road (City Manager)
•
•
•
B. Approve Change Order No. 2 in the Relocation of Elevated Storage Tank at
Water Plant 2 (City Manager}
C. Award contract to CH2M Hill in the amount of $54,806.44 for engineering
services for Well Rehabilitation and Replacement at Well Nos. 2, SN, 1N, 2S, and
6S, Phase II, and authorize the City Manager to sign the contract documents (City
Manager)
D. Approve a rate adjustment in the contract with BFI for solid waste and recycling
collection (City Manager)
E. Approve the exchange of a 1991 Lexus LS400 with the Jacksonville Sherifi?s
OfFce in exchange fora 1999 Pontiac Bonneville (City Manager)
F. Public Hearing and approval of proposed expenditures of Local Law Enforcement
Block Grant funds; authorize the Chief of Police to provide electronic signatures
representing the Mayor on the applications and related paperwork (City Manager)
G. Appointment to the Tree Conservation Board (1)
9. City Manager
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at
any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the
appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the
City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the
Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter is
stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by
5:00 PM, Friday, August 8, 2003.
2
MINUTES OF THE REGULAR MEETING OF TIIE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY IIALL, 800 SEMINOLE
ROAD AT 7:15 P.M. ON MONDAY, AUGUST 11, 2003
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by Commissioner Parsons was followed by the Pledge of
Allegiance to the Flag.
Mayor Meserve recognized Jacksonville Council Member Art Graham
and members of Boy Scout Troop 37 who were in the audience.
1. Approval of the minutes of tl~e Regular Commission meeting
of July 28, 2003
Commissioner Borno requested that the second paragraph on Page 8 of
the minutes be amended to reflect that the committee he is serving on is
called the Atlantic/San Pablo Park and Ride Lot Advisory Group.
Motion: Approve the minutes of the Regular Commission
Meeting of July 28, 2003 as amended.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors
Dick Hilliard of 338 11`" Street pointed out he had previously reported
a problem with the curbs on Sherry Drive and indicated that the primary
contractor for the project installed the curbs too low at Second and
Fourth Streets which caused the storm drains to be installed in the area of
the handicapped sidewalks. He noted that two other areas on Sherry
Drive were still experiencing ponding, caused by curbs being installed
too low, and he felt the installation of the final layer of asphalt would not
solve the problem. Mayor Meserve indicated that staff was aware of the
problem and his concerns were being addressed.
v v
0 0
T T
E E
s S
M S
O E
T C
I O Y
O N E N
N D S O
COMMISSIONERS
BEAVER X
BORNO X
PARSONS X X
WATERS X X
MESERVE X
Minutes Page -2-
August 11, 2003
J.P. Marcliioli of 414 Sherry Drive spoke concerning the following:
(1) Speeding on Sherry Drive and an the accident that occurred in front
of his house he believed was caused by speeding, (2) Hay bales located
at various catch basins, which were breaking up and could block them,
(3) Suggested the Commission consider raising the millage rate rather
than increasing water and sewer rates, and (4) The importance of
directional signs for city parks.
Richard Alan of 320 8`~' Street reiterated his position relative to the
motives for 7`h Street Beach Access beautification project, and requested
that the city provide better notification concerning future projects. He
suggested posting a sign on the property as a method of additional
notification.
Dorothy Kerber of 36515` Street believed the YMCA (Item 4D) should
be charged the same fees as other organizations that rent the Adele Grage
Cultural Center.
Curtis Sanders of 2320 Barefoot Trace reported that the Town of
Ponce Inlet had adopted an ordinance regulating rental properties.
The ordinance was written by James Nichols, a professor of Law and
Urban Planning at the University of Florida. He believed the City of
• Atlantic Beach should adopt a similar ordinance and suggested that a
workshop be held to discuss regulation of rental properties.
Sally Clemens of 1638 Park Terrace West believed that quality of life
issues should be addressed by the city, but it was more important to
reduce debt. She believed the city should get back to basics, and it
would be helpful to citizens if an explanation of the city revenues and
expenditures was posted on the city website.
Alan Potter of 374 Second Street spoke in opposition to any proposed
water and sewer rate increases.
Sandy Forsyth, owner of Aqua East Surf Sliop, thanked the
Commissioners for their commitment to build a municipal skate park and
presented the city with a check for $5,000 to use toward the construction
costs.
Mayor Meserve thanked Mr. Forsyth for his generous donation.
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
•
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
Minutes Page -3-
August 11, 2003
City Manager Hanson commented on several items in his written report.
• The report is attached and made part of this official record as
Attachment A.
Complaint of Utility Bill Due Dates
City Manager Hanson reviewed bill payment options and indicated other
options could be discussed. Commissioner Waters suggested that the
City Manager be given the latitude to make special allowances to waive
late fees for customers who have a good payment record.
B. Authorize staff to install a bike rack at 7`~' Street Beach
Access
Motion: Authorize staff to install a bike rack at the 7`~' Street
Beach Access.
Mayor Meserve stated that it was never the city's intent to keep
information about this or any project from citizens and that the
Commission is dedicated to preserving all beach accesses. He further
stated that the beautification program was developed to improve and
beautify areas of the city and since the program began, many areas had
benefited:
Commissioner Beaver stated that he had visited the 7`'' Street access, and
noted that it was possible to relocate junipers and resod the area to
provide additional space for the public to walk on the grass to view the
beach. He felt that it was very important to notify the public of future
beautification projects.
Commissioner Waters agreed with Commission Beaver that better
notification was necessary.
There was no further discussion and the motion carried unanimously.
C. Report regarding maintenance of undeveloped lots
Code Enforcement Officer Sherrer reported on the number of complaints
received concerning overgrown lots and the procedure used to bring
properties into compliance within the existing city code. He .
recommended that no changes be made to the code. A copy of the report
is attached and made part of this official record as Attachment B.
Discussion ensued. It was the consensus of the Commission to accept
the recommendation.
4. Consent Agenda
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
Minutes Page -4-
August 11, 2003
Commissioner Borno requested that Item D be removed from the
Consent Agenda for further discussion.
A. Acknowledge receipt of new occupational licenses issued
in July 2003 (City Manager)
B. Approval of contract with Atlantic Coast Janitorial
Service for the remainder of this fiscal year (City
Manager)
C. Accept the bid of Brooks and Limbaugh Electric
Company for Electrical Troubleshooting, Repair and
Installation pursuant to the specifications of Bid 0203-ZI
(City Manager)
Motion: Approve Consent Agenda Items A-C as
presented.
There was no discussion and the motion carried unanimously.
D. Grant approval for the YMCA to use Adele Grage
Cultural Center for an after school program (City
Manager)
Motion: Approve Consent Agenda Item D as presented.
Commissioner Beaver expressed concern that the YMCA's use of
the building from 2:00 - 6:00 p.m., Monday through Friday,
prevented others from using the building. He inquired concerning
the maximum number of children participating in the after school
program, and thought this may not be an appropriate use of the
building.
Parks and Recreation Director Johnson responded that between
thirty and forty children could participate in the program. He stated
that the YMCA would clean up the building and would be out by
6:30 p.m.
Commissioner Waters stated that he was glad to see that the city's
three community centers were being so well used. He felt the
YMCA's program would not impact the public's use of the building
since they would be out by 6:30 at the latest. He felt the YMCA
after school program would provide a good service for the children
of Atlantic Beach.
OMMISSIONERS M
O
T
1
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
BEAVER X X
BORNO X X
PARSONS X
WATERS X
MESERVE X
Minutes Page -5-
August 11, 2003
Discussion of a contract ensued and Parks and Recreation Director
Johnson indicated that the contract would be for one school calendar
year.
There was no more discussion and the motion carried unanimously.
5. Committee Reports:
6. Action on Resolutions:
7. Action on Ordinances:
8. Miscellaneous Business:
A. Public Hearing and action on a request for aUse-by-
Exception filed by Rockgarden Enterprises, Inc. to allow a
custom cabinet shop to be located within the Commercial
General (CG) Zoning District on property located at 248
Levy Road (City Manager)
Mayor Meserve opened the floor for a public hearing. No one spoke and
the public hearing was closed.
Motion: Approve Use-by-Exception filed by Rockgarden
Enterprises, Inc. to allow a custom cabinet shop to be located
within the Commercial General (CG) Zoning District on
property located at 248 Levy Road as recommended by the
Community Development Board. (At their meeting on July
15`", the Community Development Board recommended approval
of the request subject to the following five conditions: (1) Hours
of operation shall be limited to 7:00 a.m. to 6:00 p.m., Monday
through Friday, (2} There shall be no outside storage by the
cabinet shop, (3) No chain-link fence shall be installed within the
required front yard of the property, (4) Equipment for sawdust
collection shall be located inside of the building; and (S) The
Use-by-Exception shall be granted to this applicant and cabinet
shop tenant only).
Commissioner Beaver confirmed that the applicant was aware of the
conditions recommended by the Community Development Board.
Commissioner Beaver then read the conditions and requested that they
be monitored on a regular basis.
There was no further discussion and the motion carried unanimously.
B. Approve Change Order No. 2 in the Relocation of Elevated
Storage Tank at Water Plant 2 (City Manager)
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X X
BORNO X X
PARSONS X
WATERS X
MESERVE X
Minutes Page -6-
August 11, 2003
Motion: Approve Change Order No. 9 in the Core City
Improvements Project in the amount of $40,595.30.
There was no discussion and the motion carried unanimously.
C. Award contract to CH2M Hill in the amount of $54,806.44
for engineering services for Well Rehabilitation and
Replacement at Well Nos. 2, SN,1N, 2S and 6S, Phase II, and
authorize the City Manager to sign the contract documents
(City Manager)
Motion: Award contract to CH2M Hill in the amount of
$54,806.44 for engineering services for Well Rehabilitation
and Replacement at Well Nos. 2, SN,1N, 2S and 6S, Pliase II,
and authorize the City Manager to sign the contract
documents.
Utility Director Kaluzniak explained Phase II of the Well Rehabilitation
and Replacement Project as listed in her Staff Report, which is attached
and made part of this official record as Attachment C.
Commissioner Borno inquired concerning keeping wells for backup
instead of abandoning them and confirmed that Well #2 would be
replaced by Well #7.
There was no more discussion and the motion carried unanimously.
D. Approve a rate adjustment in the contract with BFI for solid
tivaste and recycling collection (City Manager)
Motion: Approve the rate adjustment in the contract with
BFI for solid waste
Discussion of the delay in issuing the Consumer Price Index (CPI) on
which the increase was based ensued. Commissioner Beaver confirmed
that the increase would be applied retroactive to February, the date of the
contract.
There was no more discussion and the motion carried unanimously.
E. Approve the exchange of a 1991 Lexus L5400 with the
Jacksonville Sheriff s Office in exchange fora 1999 Pontiac
Bonneville (City Manager)
Motion: Approve the exchange of a 1991 Lexus LS400 with
the Jacksonville Sheriff s Office in exchange fora 1999
Pontiac Bonneville.
OMMISSIONERS M
0
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
BEAVER X X
BoRNO x x
PARSONS X
WATERS X
MESERVE X
BEAVER X X
BORNO X X
PARSONS X
WATERS X
ivIESERVE X
BEAVER X X
BORNO X
PARSONS X
WATERS X X
MESERVE X
Minutes Page -7-
August 11, 2003
There was no discussion and the motion carried unanimously.
I+'. Public Hearing and approval of proposed expenditures of
Local La~v Enforcement Block Grant funds; authorize the
Chief of Police to provide electronic signatures representing
the Mayor on the applications and related paperwork (City
Manager)
Mayor Meserve opened the floor for a public hearing. No one spoke and
the Mayor closed the public hearing.
Motion: Approve proposed expenditures of Local Law
Enforcement Block Grant funds as recommended, and
authorize the Chief of Police to provide electronic signatures
representing the Mayor on the applications and related
paperwork. (Chief Thompson's Staff Report is attached and
made part of this official record as Attachment D).
There was no discussion and the motion carried unanimously.
G. Appointment to the Tree Conservation Board
No action was taken on an appointment.
9. City Manager
A. City Manager's Report
City Manager Hanson reported on the following items:
Dutton Island Pavilion Construction
It was reported that the Oceanside Rotary Club had finished
construction of the fourth pavilion on Dutton Island, and Eagle
Scouts have offered to do additional projects on the island.
Emergency Repair -Electronic Controls for an Effluent Pump
It was reported that emergency repairs to the electronic controls on
an effluent pump were made on August 5'''. The cost of parts, plus
labor was reported to be slightly over the City Manager's $10,000
spending limit.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Waters
OMMISSIONERS M
0
T
1
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X X
BORNO X X
PARSONS X
WATERS X
Iv1ESERVE X
Minutes Page -8-
August 11, 2003
• Reported that he served on the board of the Beaches
Resource Center and they needed seed money to pursue
grants. He indicated that he would be requesting City
Commission support in the amount of $1,500 at a later date.
Commissioner Parsons
• Inquired as to the status of having the bump on the flyover
removed. Public Works Director Kosoy stated that he had not yet
received a written response from the Department of
Transportation. Mayor Meserve indicated he would follow up on
this matter.
•:• Requested that name tags be provided for the city's board and
committee members.
•:• Requested that consideration be given to installing arm rests on
the benches in Town Center.
Commissioner Borno
• Reported there were fifty-six sea turtle nests on the local beaches,
twenty-five of which were located in Atlantic Beach.
• Inquired if someone had responded to Mary McDonald regarding
replacing speed bumps on Plaza. Mayor Meserve stated he had
responded to the letter, and indicated the city would look into this
matter when the core city project was completed.
•:• Referenced a letter from Mayor Peyton concerning beach
renourishment and commented that the three beach cities should
keep dialogue going for Kevin Bodge to represent them to avoid
future beach renourishment problems.
•:• Reminded the Commissioners that Commissioner Waters and he
would be attending the League of Cities Conference later in the
week.
Commissioner Beaver
• Stated that he favored the three beach cities having their own
advisor concerning beach renourishment, and would like to pursue
this matter further. He indicated the city would be reimbursed
fifty-percent of the cost.
~J
OMMISSIONERS M
O
T
I
O
N S
E
C
0
N
D
Y
E
S
N
O
Minutes Page -9-
August 11, 2003
There being no further discussion or business to come before the City
Commission, the Mayor declared the meeting~d~ourned at 8:30 p.m.
Attest:
~~
Maureen King
Certified Municipal Clerk
•
Officer
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
_ ATTACHMENT A _
AUGUST 11, 2003 COMMISSION MEETING
August 5, 2003
MEMORANDUM
TO: The Honorable Mayor
and Members of the Ci~r.Commission
FROM:
city
SUBJECT: Follow{up Report
Additional Palm Tree for Town Center; A request was ::Wade at the last commission meeting for
the city to add a medulla palm at the southwest corner offhe Ahern/Ocean Boulevard intersection.
One had originally existed at that location several yeazs ago, but was relocated as part of the most
recent Town Center renovation project. There aze no phy::ical problems with placing a palm tree
back at that location. The cost is estimated to be $4,200. City staffhas already expressed a concern
that the present budget for the Ocean Boulevard extension of the Town Center Streetscape Project
will not be enough to cover the cost once the bids aze in, so the addition of a palm tree would
probably require a budget increase. A good time to consider this addition will be when the bids are
brought to the Commission for approval.
Sidewalks on Sherry Drive; A concern was raised about the sidewalks on Sherry Drive being a
public safety hazard because of the way several of them turn pedestrians more directly into the
intersections. The engineers that designed the Core City Project aze looking into options for
improving the situation and will make recommendations nn astreet-by-street basis within the
next several weeks.
Grates nn 9t~' Street; It was reported that some of the recently installed grates on 9t'' Street were
not set properly and made noise when hit by automobiles. The City's inspector on the project
checked into these the following day and they should be n~paired by the time of the City
Commission meeting.
Paving on ] 1`h Street; The Commission asked if it would be possible to include a complete
repaving on 11`t' Street between Seminole Road and Pazk:;ide Drive because the partial repaving
done by the City's contractor had left the road rough. The cost to put a new overlay on this
section of 11`h Street is estimated at $8,500. Staffs reconunendation is to wait on any decision
to repave this section of street until the final Core City Change Order when the available balance
is known. A number of other proposed project additions leave also been "put on the back burner"
until the project is nearing completion that should also be considered at that time.
Woods Across from the Lagoon in Selva Lakes; Someone asked if the city would consider
maintaining and/or cleaning up a section of woods beginning at the northeast corner of 11 ch
Street and Linkside Drive. The only maintenance the City has done in this area in the past is to
cut the trees back so that they would not protrude into the right of way. The Linkside
•
AGENDA ITEM 3A
AUGUST 11, 2003
Homeowners Association has cut the grass since the creation of the subdivision. It is not
recommended that City crews take on any additional responsibility for this area.
Flasher on Plaza Drivc; It was reported that one of the faces on the flashing light at the
intersection of Plaza Drive and Royal Palms had been broken. It has since been repaired.
Hazardous Waste Collection Day; After the most recent success in the Hazardous Waste
Collection Day held on Saturday, July 26`'', the Commission asked if the City of Jacksonville
could hold similar events more frequently in the beaches area. Councilwoman Elaine Brown has
been asked if this is possible. She said she would look into it and report back when she has an
answer.
Stage for Bull Park; A suggestion was also received at a recent event held in Bull Park for the
City to purchase a small stage that could be used by entertainers. City Recreation Director
Timmy Johnson is looking into various options and cost for a portable stage that could be used in
Bull Park as well as in other city facilities.
Complaint on Utility Due Dates; Commissioners recently received a letter from a citizen
complaining that the city's due dates for utility bills were unreasonable. They had left town for a
two-week vacation and received a notice from the City when they returned that the bill was past
due and a late fee would be assessed. The City Code Section 22-29 states as follows;
"The bills for service shall be due and payable on the date of billing and shall become
delinquent fifteen (15) days thereafter. If the bill is not paid within fifteen (15)
additional days (or thirty (30) days from the billing date), service will be discontinued."
The City of Atlantic Beach established an automatic payment service a couple of years ago to
accommodate customers who have issues such as this with timely payment. It is an automatic
bank draft program whereby the amount of their utility bill is automatically drafted from their
checking account on the due date. It is a voluntary program that is free to all the Atlantic Beach
utility customers.
Another option would be to extend the due dates for all utility bills. However, this brings two
fmancial problems upon the City. The first is a one-time decrease in cash flow resulting from
customers taking a little longer to pay their bills and the second is an estimated increase in the
amount of bad debts written off. For each additional day that the City provides for payment of
utilities, the City's customers would be expected to delay their payment for one additional day.
If the City expects approximately $9.5 million per year from utility billings (water, sewer,
sanitation and storm water) and there are 261 working days in any given year, then the cash flow
reduction to the City would be equal to $36,400 per day ($9.5 million/ 261 days per year). The
additional loss through bad debt write offs is not that easy to calculate.
They may be other alternatives to providing additional help to people with problems paying their
utility bills on time if the City Commission would like to explore them.
•
AGENDA ITEM 3A
AUGUST 11, 2003
Signs to Tide views/Dutton Preserve; A recommendation was made at the last commission
meeting that the City could improve the public's use of the parks by adding new signs to the
Dutton and Tideviews Preserves. This suggestion has merit because the directional signs to
Dutton Island Preserve had not yet been relocated after the just-completed Church Street
extension project. The public will be directed to both Dutton and Tideviews Preserve from
Mayport Road via Church Street. With both parks on the same sign, the number of signs can be
reduced. The public will then be directed to Tideviews Preserve going south on Main Street at
the Church Street intersection and to the Dutton Preserve by continuing going straight west on
Church Street. The relocation of these signs should be complete within the next couple of
weeks.
;.
•
•
r ,,< «. ~.~ ..
ATTACHMENT B _
CITY OF ATLANTIC BEA ,
AUGUST 11, 2003 COMMISSION MEETING
CITY COMMISSION MEET
STAFF REPORT ~ .
AGENDA ITEM: ~ Undeveloped Lots
SUBMITTED BY: Alexander J. Sherrer, Code Enforcement Ozficer
DATE: August 11, 2003.
,BACKGROUND: On July.28, 2003, Mr. Curds Sanders of2320 Barefoot Trace, AtlanticBeach ~ ~ ~~
- brought to the attention of the City Commission an incident involving an ~ -
_ attempted rape on an overgrown, undeveloped lot located on the west corner of
. ~ Atlantic Blvd and Aquatic Dr, Real Estate ~ 177603-0000. ~.
Code Enforcement has since investigated this matter. The lot in question was in ~ .: .~ : : .
violation of City Code, in that the brush and overgrowth exceeded the.permitted
height. of 12 inches, and may have aided in concealing the alleged assault. The
owner of the lot has been notified of the i,-~cident and-is bringing his property- _ '
. into compliance. ~ .-
<~ ~ Examination of other area city ordinances revealed that both Neptune and ".
Jacksonville Beaches require all untended l,'rowth, underbrush, or undergrowth, ~ . ~ .
not including trees or vegetation protected by state'or local laws to be kept at a ~ ~ -
height not exceeding 10 inches. Neptune lseach applies this to all developed and . ~ . .
undeveloped lands. Jacksonville Beach applies it to all developed areas, a`
developed area being any plotted area whe.;. e 25% of the.lots have been .
developed by the erection of a structure.. The City of Jacksonville requires any, .
land within 10.0 ft of an improved lot to be maintained. ~ .. ~.
Historically, the Code Enforcement Office has averaged 1' complaint a year..
• concerning the overgrowth on any of these undeveloped lots. Typically, most
- residents when discussing these undeveloped lots have usually expressed their ~ ~. -
desire to leave these lots undisturbed. With Atlantic Beach's unique canopy and
natural surroundings to adjust the distance or height requirements of the current
. City Ordinance would have little effect other then to~disrupt those undeveloped
lots located in and near the marshland. It's therefore the Code Enforcement ~ ~ -
Officers opinion that the existing ordinance should remain unchanged. ~ .
BUDGET: N/A
RECOMMENDATION: None, City Ordinance, •Chapter 2 ~, Sec. 23-36, Accumulation of Weeds, .
. Height of Growth meets the requir~.~rients necessary to be properly
enforced and imposes enough restrictions to eliminate undo detriments to
the community.
ATTACHMENTS: 'City Ordinance, Chapter 23, Sec. 23-36, Accumulation of Weeds, Height
of Growth
REVIEWED BY CITY MANAG
7~~~~~^
ATTACHMENT C -
AUGUST 11, 2003 COMMISSION MEETING
CITY OF ATLANTIC BEACH
• CITY COMMISSION MY:ETING
STAFF REPORT
AGENDA ITEM: Engineering Contract for Well Rehabilitation and Replacement for Well
Nos. 2, SN, 1N, 2S, and 6S, Phase [I
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: July 31, 2003
BACKGROUND: As part of the consumptive use permitting process, the St. Johns River
Water Management District (SJRWMD) required the City to conduct geophysical and video
logging of the production wells. Based on the results of the logging, as well as the results of
laboratory analysis on the well water, SJRWMD required rehabilitation, replacement or
abandonment of some of the City's wells.
The City Commission authorized staffto negotiate a contract for engineering with CI-i2M Hill.
As part of the negotiation process, CH2M Hill met with staff, completed site visits and performed
a fairly extensive review of the existing well logs, data, and records. After discussion, City staff
and CH2M Hill agreed to complete the design work in twc) phases.
For Phase II, we requested CH2M Hill provide siting assistance and preliminary design for Well
No. 7 (the well number for the replacement of Well No. 2). In addition, the engineering proposal
includes the siting, engineering and construction phase services for new Well No. 6S (the
replacement for Well Nos. 1N and 2S). Per a meeting with the SJRWMD, the City will be
allowed to keep Well Nos. 2, 1N and 2S as backup wells instead of abandoning them.
Constructiori'of Well 6S is included in FY05 of the 10-year Capital Improvement Program, and
construction of Well 7 is scheduled in FY07.
The amount for these services is $54,806.44, which is about 8% of the estimated construction
costs.
BUDGET: A total of $450,000 was budgeted for well rehabilitation and replacement in the
Water Treatment Fund, in account number 400-5502-533-•6300.
RECOMMENDATION: Award the contract for Engine-ering for Well Rehabilitation and
Replacement for Well Nos. 2, SN, 1N, 2S, and 6S, Phase .[I, to CH2M Hill in the amount of
$54,806.44 and authorize the City Manager to sign the contract.
ATTACHMENTS: 1. Proposal from CH2M Hill dated~tzly 10, 2003
REVIEWED BY CITY MANAGER:
•
AGENDA ITEM 8C
AUGUST 11, 2003
9428 Baymeadows Road
Suite 200
~J Jacksonville, FL 32256
~~~~ H ~ ~~ Tel 904.733.9119
+~ Fax 904.733.9570
July 10, 2003
Ms. Donna Kaluzniak, Utility Director
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
Subject: Wellfield Siting and Design Services
New Well Nos. 6S and 7
`~ Dear Ms. Kaluzniak:
CH2M HILL is pleased to submit the enclosed scope of services to provide professional
engineering services in support of Wellfield Siting and Design~Services for New Well Nos.
6S and 7.
Please review at your convenience and contact us if you have any questions or concerns.
We appreciate the opportunity to provide engineering services to the City of Atlantic Beach.
Sincerely;
CH2M HILL
i~/j/~r ` ' `~'
Michael B. Dykes, P.E.
Project Manager
< ~~~
Thomas V. Waldeck, P.E.
Vice President
/ ds
IVACKSONVILLEIPROJECTSIWATERWTLANTIC BEACMAUTHORIZATION 21KALUZNIAK SCOPE AUTHORIZATION 2 TRANS LETTER 7.10.03.DOC
AGENDA ITEM 8C
AUGUST 11, 2003
CH2M HILL
City of Atlantic Beach
Wellfield Siting and Design Services
New WeII Nos. 6S and 7
Pu~~ose
The purpose of this Scope of Services is to authorize CH2M HILL to provide the City of
Atlantic Beach with professional consulting services for siting new Well No. 7 for Water
Treatment Plant (WTP)1, and siting and design services for new Well No. 6S at WTP 4.
Scope of Services
This Scope of Services includes the following tasks:
w
• Assist in selection of a site for new Well No. 7 and a pipeline easement/alignment to
the existing raw water pipeline collection system at WTP 1.
• Assist in identifying the location for new Well No. 6S at WTP 4, on property owned by
the City.
• Design services for one 16-inch diameter Floridan aquifer water supply well (No. 6S) at
WTP 4 to include wellhead piping and appurtenances and up to 1,500 feet of raw water
'~ piping to WTP 4.
Task 1: Siting Assistance for Well No. 7 (@WTP-1) and Well No. 6S (@ WTP-4)
Siting assistance for Well Nos. 7 and 6S will include the following tasks:
• Evaluate up to 4 potential well sites and pipeline alignments in the vicinity~of WTP No.
1 for future Well No. 7, taking into account existing and planned production well(s),
and existing and future utility infrastructure.
• Preliminarily evaluate compatibility of each site and piping alignment options for Well
No. 7, in terms of well spacing, adequacy of site size for construction, well and pipeline
construction access, operations, maintenance, and electrical service routing.
Evaluate up to 4 potential well Iocations in the vicinity of WTP No. 4 for Well No. 6S,
taking into account existing and planned production well(s), and existing and future
utility infrastructure.
r~
~~
JAX/ATLANTIC BEACH SCOPE AUTHORIZATION Z ~-2S-O3 D _ 1
AGENDA ITEM SC
SCOPE OF SERVICES• CITY OF ATLANTIC BEACH WELLI AUGUST 11, 2003
• Preliminarily evaluate each location for Well No. 6S, in terms of well spacing, adequacy
of site size for construction, well construction access, operations, maintenance, and
electrical service routing
• Investigate potential zoning and local construction permitting requirements.
• Review area hydrogeology and well completion details of other wells in the area to
determine wellhead requirements and likely well capacity.
• Evaluate the potential for nearby contamination sources to affect groundwater quality,
permitting, and Long-term operation of the wells by obtaining and reviewing FDEP
maps on known contaminated sites and conducting a "windshield" survey of the
candidate site.
• Evaluate potential impacts to existing nearby wells and confirm that potential site
locations adhere to SJRWMD and FDEP setback requirements from sanitary hazards
and other relevant siting constraints.
• Observe other environmental issues related to protected trees, endangered species,
t. wetlands, flooding, etc. If any such issues are identified, incorporate them into the site
evaluation and consider them in the selection process.
• Coordinate and conduct project site meeting with FDEP and SJRWMD representatives
at up to four proposed site locations.
• Pre are a site evaluation summa Technical Memorandum rankin the candidate well
P rY g
sites at WTP-1 and WTP-4. Meet with the City to reach agreement on proceeding with
_ further evaluation of the candidate sites.
• Coordinate real estate boundary survey and gather background information relative to
site construction including, but not limited to, existing site improvements, utility, and
roadway drawings.
• Coordinate and instruct the land surveyor on the scope for the final site surveys.
Deliverables
The following deliverables will be submitted to the City as part of this task:
- Meeting summaries for meetings attended by CH2M HILL
- Draft and final site evaluation Technical Memorandum
- Copies of relevant correspondence related to this task
Meetings
- Up to 2 meeting with the City to discuss facility plans, potential well sites, and site
evaluation recommendations
JAXIATLANTIC BEACH SCOPE AUTHORIZATION Z ~-2B-O3.D _ Z
AGENDA ITEM 8C
AUGUST 11, 2003
SCOPE OF SERVICES- CITY OF ATLANTIC BEACN WELLFI
- Well site field site visits with the City and appropriate regulatory agency
representatives
As sumptions
1. It is assumed that the City will be responsible for site acquisition once the site is
selected. No further site acquisition assistance is included in this scope. If the selected
site cannot be acquired, additional sites will be evaluated as an additional service with
written authorization from the City.
2. City will provide existing relevant wellfield testing data, reports, etc., to be used in
evaluation of existing wells, pumping equipment, and facilities.
3. Up to 2 progress meetings will be held as needed.
4. No environmental, building, or SJRWMD Consumptive Use permitting services are
included in this task. Permitting assistance will be provided as an additional service
' with written authorization from the City.
5. Existing private well location information will be provided by the City. Private well
;, mitigation services are not included.
6. Land surveyor services are not included in this task. City will be responsible for
acquiring land surveyor services.
7. Well sites, access roads and pipeline routes will not be located in jurisdictional
wetlands. If any wetlands are preliminarily identified, further evaluation of the
feasibility of construction within those wetlands may require additional authorization.
8. Site tree surveys are not included in these services. '
Task 2: Design Services for Well No. 6S {@WTP-4) and Preliminary Design of Well No. 7
CH2M HILL will provide design services for Well No. 6S (WTP-4), wellhead
appurtenances, and raw water piping, and preliminary design of Well No. 7 to include the
following:
Well No. 6S
• Assist City during geotechnical and subsurface field investigations. Services included
will be limited to: initial coordination with the City's geotechnical consultant to identify
boring locations, oversight during the filed investigations and review of the
geotechnical engineering report submitted by the geotechnical consultant.
• Preparation of plans and technical specifications for one supply well (Well No. 6S).
Well No. 6S will be designed with approximately 100 feet of 24-inch surface casing and
about 450 feet of 16-inch diameter final casing. The target capacity of the well will be
2,000 gpm, depending on the final pump and size selected; however, the specific
characteristics of the aquifer will influence the final capacity of the well.
•
JAXIATIANTIC E3EACH SCOPE AUTHORIZATION 2 ~-ZS-O3.DOCAi _ 1.4cFJi&~-f)96 3
AGENDA ITEM 8C
AUGUST 11, 2003
SCOPE OF SERVICES- CITY OF ATLANTIC BEACN WELLF,
• Preparation of plans and technical specifications for the wellhead installation, electrical
and piping appurtenances for the well. This work includes civil/site, mechanical
piping, electrical and I & C, landscaping and up to 1,000 feet of gravel access road.
• Preparation of plans and technical specifications for up to 1,500 LF of PVC raw water
piping from the new well site to the existing piping connection.
• Pressure and flow requirements for the well pump will be estimated based on existing
well performance and estimated well capacity.
• Coordinate with the local electrical utility to establish service. requirements for new
service to the well.
• Prepare a brief technical requirements memorandum for a geotechnical
testing/engineering firm to perform geotechnical and subsurface investigations at the
weIl site and the raw water pipeline alignment. The information obtained from these
investigations will be used to develop the design basis for pipeline bedding systems
and to ascertain special construction requirements (e.g. special dewatering technique~~,
thrust restraint)
• Review available soil maps prepared by U.S. Soil Conservation Service.
• Observe drilling of 10-ft. deep SPT borings at up to 4 locations along the pipeline
alignment and up to 3 borings at the well site (total of 7 borings) as part of the
geotechnical and subsurface investigations provided by the City.
• Complete well pumping equipment selection that is compatible with well performance,
potential wellfield interference, CUP Modification requirements, long-term wellfield
production, and predicted long-term regional water Ievel decline.
• Process documents for City Engineering Development Review Approval of design
drawings.
• Prepare Construction Permit Drawings for Contractor (i.e. well construction, clearing
and building permits).
Preliminary Design of Well No. 7
• Prepare preliminary design of Well No. 7 limited to expected well diameter, depth, and
capacity.
• Provide recommendations regarding the expected well pump size, capacity, and
expected head requirements based on preliminary estimates.
Deliverables
The following deliverables will be submitted to the City as part of this task
- Meeting summaries for meetings attended by CH2M HILL
- Technical Requirements memorandum for the geotechnical investigation
- Draft plans and specifications at the 60% and 90% completion points
JAXIATWITIC BEACH SCOPE AUTHORIZATION Z ~•ZB-O3,D _ 4
AGENDA ITEM 8C
SCOPE OF SERVICES• CITY OF ATLANTIC BEACH WELLI AUGUST 11, 2003
- Final drawing and specification packages
- Copies of correspondence related to this task
- Preliminary design of Well No. 7 (one Drawing).
- Preliminary sizing of Well No. 7 pump to include capacity and expected head
requirements (information to be included on Well No. 7 preliminary design drawing
as a note).
Meetings
- Up to three (3) design review meetings will be held with the City
Assumptions
. 1.; No environmental permitting services are included in this scope including SJRWMD
Consumptive Use Permit {CUP), Environmental Resource Permit (ERP), FDEP
Drinking Public Drinking Water Facility Construction Permit, FDEP Generic Permit for
Discharge of Produced Groundwater from Non-contaminated Site Activity.
2. Land surveyor and geotechnical testing services are not included in this task. City will
be responsible for acquiring Iand surveyor and geotechnical testing services. Survey
and geotechnical testing will be provided by the City as needed for design support.
• 3. No Zoning Exception assistance is included in this scope. Attendance at public
hearings for zoning is not included.
4. SCADA devices and signals for the supply well will not be included
5. The City has pre-approved and pre-selected qualified contractors for construction and
equipment. No bidding or contracting services are included.
6. No contracting or legal language front end contract documents for the plans and
technical specification packages are included in these services.
7. Actual Well No. 7 dimensions and capacity may change during final design which will
be performed as an additional scope item. ~ .
8. Actual pump size and capacity for Well No. 7 may change during final design which
will be performed as an additional scope item.
Additional Services
The Engineer will, as directed, provide additional services, in addition to those specified
here that are related to the design, permitting, or bidding of this project, but not included
within this Scope of Services and fee. These services can be provided after a specific scope
and budget has been agreed to by the City and a written notice to proceed is received from
City. Additional services may include:
JAX/ATLANTIC 6EACH SCOPE AUTHORIZATION Z ~-2B-O3.D _ §
AGENDA ITEM 8C
SCOPE OF SERVICES- CITY OF ATLANTIC BEAC AUGUST 11, 2003
• Final design services associated with Well No. 7 at WTP No. 1.
• Environmental permitting services including SJRWMD CUP, ERP, FDEP Drinking
Public Drinking Water Facility Construction Permit, FDEP Generic Permit for Discharge
of Produced Groundwater from Non-contaminated Site Activity.
• Construction phase services.
• Public communications services including attendance at public meetings.
• SCADA Equipment and Panels.
Payment for Services of CH2M HILL
w,
Compensation for this scope of services will be on a lump sum basis for the fee of FIFTY
FOUR THOUSAND EIGHT HUNDRED SIX DOLLARS ($54,806.00). Invoicing will be
monthly and based on percent complete of project. Changes in the scope of services,
schedule, arid Lump sum amount will be negotiated and authorized. in writing prior to
performing the changed scope of services.
Schedule
The work in this scope will be completed within 6 months of City authorization if no site
evaluation, neighborhood, or existing condition factors cause delays. The project scope and
• cost estimate are based on a typical work schedule and assumes that no extraordinary
efforts will be needed to complete the work in an accelerated manner. Extraordinary efforts
include working any time other than daylight hours during weekdays and other activities
not normally required.
•
JAXIATLANTIC BEACH SCOPE AUTHDRI7ATIDN Z ~-Z8-O3 DDC _
AGENDA ITEM 8C
AUGUST 11, 2003
Table 1
Wellfield Siting and Design
City of Atlantic Beach
Task Rate Hours Cost
1 Well Site Evaluations
Principal (Partner or Senior Officer) S 168.00 1 S 168.00
Project Manager (Responsible Professional) S 147.00 56 $ 8,232.00
Design Engineer or Architect (Registered) S 93.00 90 $ 8,370.00
Drafter & Project Assistant S 64.00 17 $ 1,088.00
164 $ 17,858.00
Labor Sub-total S 17,858.00
Expenses S 1,758.92
Subconsultants S -
Task 1 Total S 19,616.92
2 Design Well No. 8 (WTP-4)
Principal (Partner or Senior Officer) S 168.00 1 5 168.00
"' Project Manager (Responsible Professional) S 147.00 42 S 6,174.00
Design Engineer or Architect (Registered) S 93.00 225 5. 20,925.00
Designer or Technician (Non-Registered) & Field Inspector S 80.00 22 S 1,760.00
Drafter & Project Assistant S 64.00 52 $ 3,328.00
342 32,355.00
Labor Sub-total S 32,355.00
Expenses ~ S 2,834.52
Subconsultants S -
Task 2 Total S 35,189.52
Labor S 50,213.00
Expenses S 4,593.44
Subconsultant S -
Total Lump Sum Cost S 54,806.44
•
r„ ATTACHMENT D
AUGUST 11, 2003 COMMISSION MEETING
•
•
AGENDA ITEM
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
Local Law Enforcement Block Grant (LLEBG)
August 1, 2003
David E. Thompson, Chief of Police
For fiscal year 2003-04, the City of Atlantic Beach share of Local Law Enforcement
Block Grant funding is $12,110. This can be spent on various types of law enforcement
projects as long as it is not used to supplant existing funding.
One of the requirements for the expenditure of these funds is a public hearing.
For the City of Atlantic Beach, the Police Department is recommending the use of
~' LLEBG funding to purchase in-car video systems for police vehicles. Many of the patrol
cars have in-car video systems, but some do not have video capabilities. Based on our
current budget requests for 2003-04, at least three (3) cars will remain without in-car
video systems, and the Police Department does not have any spare units in the event that
one system fails.
The Police Department would like to purchase four (4} in-car video systems to be
installed in patrol cars. This will assure that every patrol car has a video system.
Additionally, the Police Department intends to pursue digital systems instead of the
videotaping systems that are most often used for this purpose.
BUDGET: The LLEBG funds require a 10% match from non-grant sources. This
means that the City of Atlantic Beach will need to budget $1,211 for matching the
LLEBG funds in the 2003-04 budget.
RECOMMENDATIONS: To approve the use of the.2003-04 LLEBG funding to be
used to purchase four (4) in-car, digital video systems, and to authorize the Chief of
Police to provide electronic signatures representing the Mayor on the applications and
related paperwork.
ATTACHMENTS: None
REVIEWED BY CITY MANAG .R:
A NDA ITEM NUMBER:
Budget Workshop Agenda
August 11, 2003
Overview
• State/ National situation
• Atlantic Beach's fiscal condition
• Strategic Plan items
Water/ Sewer Systems
• Master Plans [D. Kaluzniak]
• Projects for FY'04 [D. Kaluzniak]
• Revenues
• Rate Restructuring
• 10-Year projection
• Beaches Utility Study
Stormwater System
• Maintenance program [B. Kosoy]
• Core City Project
• Hopkins Creek Project! other Master Plan recommendations
• 10-year projection
.~.
Sanitation Fund
• 10-year projection
Gas Tax Fund
• 10-year projection
Street Department
• Mosquito Control
• Town Center maintenance
t
MINUTES OF THE CITY COMMISSION BUDGET WORKSHOP MEETING HELD IN
ATLANTIC BEACH COMMISSION CHAMBERS ON MONDAY, AUGUST 11, 2003.
Present: John S. Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno, Commissioner
Paul Parsons, Commissioner
J. Dezmond Waters, III, Commissioner
Also: Jim Hanson, City Manager
Bob Kosoy, Public Works Director
Donna Kaluzniak, Utilities Director
David Thompson, Public Safety Director
Nelson VanLiere, Finance Director
Maureen King, City Clerk
The Mayor called the meeting to order at 5:00 p.m.
Overview
S The Cit Mana er ave a brief overview of the current fiscal conditions on a state and nati nal 1
y g g o leve
and said that Atlantic Beach would experience a reduction in some revenues in the coming year.
However, the ad valorem tax base had increased and with the funds from the Better Jacksonville half-
cent sales tax the City was in sound financial condition and would be able to do many of the projects
identified in the City Commission's strategic planning sessions. The budget being presented to the
City Commission was balanced, and while there was no crisis, it was a tight budget.
The City Manager noted that the budget was $6.7 million lower than the current year's budget, which
was due in part to the fact that the Core City project was nearing completion and due in part to the
fact that the city had paid off some general obligation debt early.
Water and Sewer Systems
Utilities Director, Donna Kaluzniak, gave an overview of the water and sewer projects that were
either completed during this fiscal year or were currently under construction. She also summarized
the water and sewer projects that have been budgeted for fiscal year 2003/04. A copy of Ms.
Kaluzniak's presentation is attached hereto as Exhibit A.
The City Manager reported that in spite of modest growth, the city had experienced a reduction in
water sales over the past three years due to increased rainfall. An increase of 1% in water sales is
projected for the next year. The City Manager said he is proposing a 3% increase in utility rates. He
pointed out that he is still negotiating with Jacksonville regarding the $125,000 utility franchise fee
Page 2
Minutes -Budget Workshop
August 11, 2003
but so far the city had absorbed the franchise fee. Pending the outcome of the negotiations of the
franchise fee, the City Manager said he had included the $125,000 in the budget and had also included
a 3% rate increase. The City Manager reported that the St. Johns River Water Management District
had indicated that some aspects of the sate structure proposed by Burton and Associates did not
encourage water conservation.
Finance Director Nelson VanLiere, reviewed the total revenues and expenditures of the combined
Water and Sewer funds, with projections through 2013.
Stormwater System
Public Works Director Bob Kosoy, gave an overview of stormwater projects that had been completed
this year or are under way. He reported that the Core City project is over 90% complete. Discussion
ensued regarding the sidewalks on Sherry Drive and Mr. Kosoy said he was working with the design
engineer to see what options are available. Decorative crosswalks will be installed at the end of the
project. Mr. Kosoy explained that the Hopkins Creek drainage improvements had been broken into
several smaller projects and projected over aten-year period. The total revenues and expenditures
with projections to 2013 were then reviewed and the City Manager pointed out that funds had been
budgeted in 2004 for land acquisition and design fees for the Hopkins Creek drainage project.
Discussion ensued regarding the $4.00 stormwater fee and the pros and cons ofcontinuing charging
the $4.00 per month stormwater fee vs. a tax increase, following which Commissioner Parsons was
selected to head a committee to study the issue and make recommendations to the City Commission.
Discussion ensued regarding reserve funds and the City Manager said that all the operating funds
contained at least 25% contingency.
The City Manager then reviewed the half-cent sales tax revenues and expenditures and summarized
projects to be funded from those funds including bike paths, City Hall expansion, Mayport Road
medians, security improvements at water and wastewater plants and parks, sidewalks, and the
Welcome to Atlantic Beach sign and said that it would be possible to fund the projects on an ongoing
basis without borrowing.
Sanitation Fund
The City Manager reviewed the Revenues and Expenditures in the Sanitation Fund and reported that
BFI was doing an excellent job and the annual contract rate adjustment would be brought before the
City Commission for approval at their regular meeting later in the evening. He noted that the current
customer rate was set in August 1997 and was adequate for now but based on projected revenues,
may need to be adjusted in 2007.
•
• Page 3
Minutes -Budget Workshop
August 8, 2003
Gas Tax
The City Manager reviewed the Revenues and Expenditures in the Gas Tax Funds. He reported that
Gas Tax revenues were used for the Core City street resurfacing and no resurfacing was budgeted for
2004 or 2005. He reported the street management software was designed to help the city maintain
the current condition of streets and in the event problems arose, funds would be available to make
those repairs. He said he expected that the gas tax revenues received from the state would be less in
2004 than in 2003.
Street Department
The City Manager pointed out that $25,000 had been budgeted for supplemental Mosquito Control
services and funds were also included in the Recreation Department budget for mosquito spraying .
Mr. Hanson reported that the trash cans in Town Center were beginning to rust and funds had been
budgeted to replace them. Also, the benches were beginning to rust and staffare looking into either
replacing them or having them recoated. However, this matter has not yet been discussed with the
Town Center organization. Commissioner Waters suggested that staff look into the possibility of
adding armrests in the center of the benches. Commissioner Parsons reported that Gator Bowl
Organization had selected three Gator Bowl Fun Zone locations, Tinseltown, the Jacksonville
Landing, and Town Center, and they hoped that banners would be put on fight poles at these
locations.
Millagc Ratc Comparisons
The City Manager distributed a comparison of tax rates in various Florida cities and noted that
Atlantic Beach compared favorably with other cities.
Accounting Changes
Finance Director Nelson VanLiere reported on accounting changes and explained how those changes
would be reflected in the budget.
Following a brief discussion of the accounting changes, the next budget workshop was scheduled for
August 25, 2003. A shade meeting to discuss collective bargaining issues was scheduled for 4:00
p.m. and the budget workshop will follow at 5:00 p.m.
There being no further discussion, the Mayor declared the meeting adjourned at 6:45 p.m.
Maureen King, CMC
City Clerk
Exhibit A
Minutes -Budget Workshop
August ~~ 2003
1 O Water/Sewer Utility Budget
FY04
2 O Sewer Master Plan Accomplishments
~. Built Master Lift Station
~~ Replaced force main from Donner Rd. Lift Station, and replaced part of force main from 11sn
St. Lift Station
~ Upgraded Fairway Vllas, Park St. and West End Lift Stations, increased volume in Navy Lift
Station wetwell
~ Sewer and manhole rehabilitation complete in Core City, Selva Marina Streets, most of
Donner subdivision, part of Seminole Road.
ti SCADA at WWTPs (in progress)
s O Water Master Plan Accomplishments
w Completed well data collection/analysis
r- Rehabilitated Well No. 3W at WP #3
<, Replaced water mains on Beach Ave., Ocean Blvd., Park Terrace E., Core City
~~ Repair/coating of elevated tank at WP #1
~~ Hydropneumatic tank repairs at WP #3
~- SCADA (in progress)
~ Elevated Tank at WP #2 (in progress)
~- Well Rehab/Replacement for Wells 2, 5N, 1 N, 2S, 6S (in progress)
4 D Recommendations from Other Studies
e. CDM Solids Handling Study:
. Sludge Tank at WWTP #2 (in progress)
5 O FY04 Capital Items -Water System
~~ Replace 2" water main in Park Street area and add interconnect at Featherwood &
Dutton - $100,000
~• Replace 2" water main south of Renault with 6" main - $39,000
^~ Fencing and security upgrades at water plants - $25,000
6 O FY04 Capital Items -Sewer System
~~ Sewer system rehabilitation in mini-system B - $150,000
~. SCADA for lift stations - $120,000
~• Security upgrades at WWTPs - $50,000
r, Rehabilitation of existing sludge tanks at WWTP #2- $100,000
~•Static screen addition on influent structure at WWTP #2 - $190,000
~ O System Evaluation
~~ Overall water and sewer systems are in good condition.
. No sanitary sewer overflows in last year.
. Many of the oldest water mains (Core City area, Beach Ave., Ocean Blvd.) have been replaced.
~ Will need to continue system rehabilitation and upgrade in order to keep system from
deteriorating.
•