08-25-03 v•
•
CITY OF ATLANTIC BEACH
COMMISSION MEETINGS AUGUST 25, 2003
AGENDA
4:00 P.M. Shade Meeting to discuss collective bargaining issues. As provided by
Florida law, this meeting will not be open to the public
5:00 P.M. Workshop meeting to review the proposed operating budget for fiscal year
2003/2004
7:15 P.M. Regularly scheduled City Commission meeting
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Regular Commission meeting of August 11, 2003
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
B. Appointment to the Tree Conservation Board (1)
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of monthly reports: Building Department, Public Works and
Public Utilities, and Utility Sales (City Manager)
B. Award a contract to the Walding Company in the amount of $126,845.00 for
Town Center Phase III improvements pursuant to the specifications of Bid No.
0203-20 (City Manager)
C. Approve aone-year extension of the contract with Beachcombers, Inc., for beach
cleaning services at an annual cost of $35,800 (Bid No. 0001-21)(City Manager
5. Committee Reports
A. Reports from Police Employees Pension Board and General Employees Pension
Board
•
6. Action on Resolutions
A. Resolution No. 03-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE MAYOR TO EXECUTE A MAINTENANCE CONTRACT BETWEEN
THE CITY OF ATLANTIC BEACH AND THE FLORIDA DEPARTMENT OF
TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE
7. Action on Ordinances
A. Ordinance No. 90-03-183 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, ADOPTING ORDINANCE NUMBER 90-03-
183, RE-DESIGNATING THOSE AREAS SHOWN ON THE GEOGRAPHIC
LOCATION MAP, ATTACHED AS EXHIBIT A, FROM COMMERCIAL
GENERAL (CG) TO CENTRAL BUSINESS DISTRICT (CBD) CONSISTENT
WITH SECTION 24-114, AS ENACTED BY ORDINANCE NO. 90-01-172,
WHICH ESTABLISHED THE CENTRAL BUSINESS DISTRICT
CLASSIFICATION, PROVIDING FINDINGS OF FACT, REQUIRING
RECORDATION; AND PROVIDING AN EFFECTIVE DATE
8. Miscellaneous Business
A. Approve Change Order No. 10 in the amount of $17,307 in the Core City Project
(City Manager)
B. Authorize Builders Care to perform rehabilitation services expending the
remaining balance of FY 2002-2003 CDBG Housing Rehabilitation funds (City
Manager)
C. Consider the proposed wording amending the Public Beach Access Beautification
Program and either adopt it as proposed or make amendments as needed (City
Manager)
D. Discussion and possible action regarding the National Flood Insurance Program
(City Manager)
E. Consider aright-of--way use permit to allow a canvas and aluminum frame awning
to extend above the sidewalk and over a restaurant's walk-up carry-out window,
for property located at 1447 Mayport Road (City Manager)
9. City Manager
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speal: to the City Commission on any matter at this meeting should submit a request to the City Clerk prior
to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. I-lowever, the City
Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Plarida Statutes, persons with disabilities needing
special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, August 22, 2003.
2
MINUTES OI' THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
ROAD AT 7:15 P.M. ON MONDAY, AUGUST 25, 2003
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by the Mayor was followed by the Pledge of Allegiance to the
Flag.
1. Approval of the minutes of the Regular Commission meeting
of August 11, 2003
Motion: Approve the minutes of the Regular Commission
Meeting of August 11, 2003 as presented.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors
Bob Totter of 27511`' Street inquired if the Commissioners had
received the petition from residents on 11`x' Street opposing installation
of the proposed sidewalk.
Mayor Meserve indicated that during the budget workshop meeting held
earlier, the sidewalk had been taken out of the budget.
J.P. March.ict[i of 414 Sherry Drive commented on use of cell phones
and other distractions while driving and reiterated his previous position
that for safety reasons, a law should be passed requiring drivers to keep
both hands on'the steering wheel.
Mr. Marchioli also commented on other cities' beach accesses he had
visited which were paved, fenced and offered two rows of diagonal
parking for visitors.
v v
0 0
T T
E E
S S
M S
O E
T C
1 O Y
O N E N
N D S O
COMMISSIONERS
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
Minutes Page -2-
August 25, 2003
Dick Hilliard of 338 11`x' Street stated he would not be able to attend
the next Commission Meeting and spoke in opposition to the request by
Michael Dunlap for aUse-by-Exception for parking for the proposed
building to be constructed behind Al's Pizza, at the corner of Ahern
Street and East Coast Drive, as recommended for approval by the
Community Development Board on August 19, 2003.
Mr. Hilliard provided background information concerning restaurant
development in the area and indicated that Al's Pizza and Sticky Fingers
received parking exceptions. He pointed out that Ocean 60 had
expanded their restaurant and Al's Pizza had added outside seating
without providing additional parking. He felt the area was already
congested and commented that delivery trucks blocked the streets when
off-loading.
Dorothy Kerber of 36515` Street agreed with Mr. Hilliard and
recounted the problem she had maneuvering around a delivery truck
blocking 15` Street at Al's Pizza.
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
City Manager Hanson commented on several items in his written report.
The report Is attached and made part of this official record as
Attachment A.
Utility Payment Late Charge Waiver
City Manager Hanson suggested amending the City Code to allow staff
to waive a utility payment late charge one time per year at the
customer's request, if they have a good payment history.
It was the consensus of the Commission to amend the Code.
7t° Street Beach Access
The Commissioners agreed with the City Manager's
recommendation to keep the landscaping at the access as it is.
Pedestrian Crosswalks
Commissioner Waters suggested that public notice be given when
the new crosswalks are installed.
•
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
Minutes Page -3-
August 25, 2003
B. Appointment to~the Tree Conservation Board (1)
Mayor Meserve nominated Clyde Bradley for appointment to the Tree
Board.
Motion: Approve appointment of Clyde Bradley to the Tree
Conservation Board (to fill the unexpired term ending January
31, 2005).
There was no discussion and the motion carried unanimously.
4. Consent Agenda
Commissioner Borno requested that Item C be removed from the
Consent Agenda for further discussion.
A. Acknowledge receipt of monthly reports: Building
Department, Public Works and Public Utilities and
Utility Sales (City Manager}
B. Award a contract to the Walding Company in the
amount of $126,845.00 for Town Center Phase III
Improvements pursuant to tl~e specifications of Bid No.
0203-20 (City Manager)
Motion: Approve Consent Agenda Items A and B as
presented.
There was no discussion and the motion carried unanimously.
C. Approve aone-year extension of the contract with
Beachcombers, Inc., for beach cleaning services at an
annual cost of $35,800 (Bid No. 0001-21) (City Manager)
Motion: Approve Consent Agenda Item C as presented.
Commissioner Borno related that there had been a prior
understanding with Beachcombers that they would not rake the
beach before 8:00 a.m. during turtle nesting season, which allowed
for tracking of turtles coming on shore to lay their eggs. He
inquired if this condition could be included in the one-year
extension of the contract.
Discussion of a time to begin raking ensued. Commissioner Borno
felt the 8:00 a.m. start time would allow adequate time for
inspecting the beach.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X
PARSONS X
WATERS X X
MESERVE X X
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
Minutes Page -4-
August 25, 2003
Amendment to the motion: Include language in the
contract that no raking will occur before 8:00 a.m.
There was no more discussion and the amendment to the motion and
main motion carried unanimously.
5. Committee Reports:
A. Reports from the Police Employees and General
Employees Pension Boards
Human Resource Director George Foster summarized key points
from the actuarial report for the Commissioners, including statistical
data on members of each plan, the number of retirees and
beneficiaries receiving benefits, and the number of vested
employees who had not yet retired.
It was noted that the city's contribution rate increased for both plans
due to less than expected market returns. Investments and rate of
return for both plans for the quarter ending June 30, 2003 were also
given. A copy of Human Resource Director Foster's Staff Reports
and Summary of each pension plan are attached and made part of
this official record as Attac}iment B.
6. Action on Resolutions:
A. Resolution No. 03-07
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH AUTHORIZING THE MAYOR TO EXECUTE
A MAINTENANCE CONTRACT BETWEEN THE
CITY OF ATLANTIC BEACH AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION, AND
PROVIDING AN EFFECTIVE DATE
Motion: Approve Resolution No. 03-07.
Commissioner Borno clarified the areas to be maintained by the city
with City Manager Hanson.
There was no discussion and the motion carried unanimously.
7. Action on Ordinances:
A. Ordinance No. 90-03-183 Public Hearing & First
Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, COUNTY OF DUVAL, STATE OF FLORIDA,
ADOPTING ORDINANCE NUMBER 90-03-183, RE-
DESIGNATING THOSE AREAS SHOWN ON THE
GEOGRAPHIC LOCATION MAP, ATTACHED AS
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
BEAVER X
BORNO X X
PARSONS X X
WATERS X
MESERVE X
Minutes Page -5-
August 25, 2003
EXHIBIT A, FROM COMMERCIAL GENERAL (CG)
TO CENTRAL BUSINESS DISTRICT (CBD)
CONSISTENT WITH SECTION 24-114, AS ENACTED
BY ORDINANCE N0.90-01-172, WHICH
ESTABLISHED THE CENTRAL BUSINESS
DISTRICT CLASSIFICATION, PROVIDING
FINDINGS OF FACT, REQUIRING RECORDATION;
AND PROVIDING AN EFFECTIVE DATE
Mayor Meserve read the ordinance by title only and opened the
floor for a public hearing. No one spoke and the Mayor closed the
public hearing.
Motion: Approve Ordinance No. 90-03-183 on first
reading.
Community Development Director Doerr explained the boundaries
of the new zoning district classification of Central Business District
(CBD) and indicated the new district would be redesignated on the
city's official zoning map from Commercial General (CG) to
Central Business District (CBD).
Discussion ensued. Commissioner Waters questioned the height
limit oftwenty-five feet for the Central Business District, while the
Commercial General classification allowed a height of thirty-five
feet.
There was no more discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Approve Change Order No. 10 in the amount of $17,307 in
the Core City Project (City Manager)
Motion: Approve Change Order No. 10 in the amount of
$17,307 in the Core City Project.
City Manager Hanson explained that the project was well within its
contingency and should be completed within budget.
There was no discussion and the motion carried unanimously.
B. Authorize Builders Care to perform rehabilitation services
expending the remaining balance of FY 2002-2003 CDBG
Housing Rehabilitation funds (City Manager)
Motion: Authorize Builders Care to perform rehabilitation
services expending the remaining balance of FY 2002-2003
CDBG Housing Rehabilitation funds.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X X
BORNO X X
PARSONS X
WATERS X
MESERVE X
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
BEAVER X
BoRNO x x
PARSONS X
WATERS X X
MESERVE X
Minutes Page -6-
August 25, 2003
Community Development Director Doerr reported that a home located at
45 Lewis Street had been selected for rehabilitation work. She indicated
that plumbing and electrical improvements were needed, which would
allow the elderly owners to remain in their home.
Ms. Doerr indicated that if any money was left after completing this
work, improvements might be able to be made to one additional home.
There was no discussion and the motion carried unanimously.
C. Consider the proposed wording amending the Public Beach
Access Beautification Program and either adopt it as
proposed or make amendments as needed
Motion: Approve Public Beach Access Beautification
Program as revised.
Commissioner Beaver explained that the only revision to the program
would be that a public hearing would be required before approving any
project under this program. Also, at least one (1) week prior to the
hearing a sign would be placed at the site to notify citizens of the
hearing..
Discussion ensued concerning the time frame for prior notice and it was
felt that two weeks notice should be given.
Amendment to the motion: Change step three of the
procedures to reflect a two weeks (fourteen days) notice.
Commissioner Waters inquired why only one side of the 7`h Street Beach
Access received landscaping and felt that future beautification projects
should have representation from both sides of the access and others
living in the area.
D. Discussion and possible action regarding the National Flood
Insurance Program (City Manager}
Building Official Ford stated that he had been working with FEMA on
this for more than two years, with the goal to make revisions to Chapter
8 of the City Code, which would protect property owners in flood prone
areas and allow them to receive better rates on flood insurance. Mr.
Ford indicated that an ordinance reflecting those changes would be on
the September 8, 2003 agenda for first reading.
A brief discussion of the changes and flood zone map ensued. A copy of
Mr. Ford's staff report is attached and made part of this official record as
Attachment C.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X X
BORNO X X
PARSONS X
WATERS X
r1E SERVE X
BEAVER X X
BORNO X
PARSONS X
WATERS X X
MESERVE X
Minutes Page -7-
August 25, 2003
No Commission action was taken.
E. Consider aright-of--way use permit to allow a canvas and
aluminum frame awning to extend above the sidewalk and
over a restaurant's walk-up carry-out window, for property
located at 1447 Mayport Road (City Manager)
Motion: Approve aright-of-~vay use permit to allow a canvas
and aluminum frame awning to extend above the sidewalk
and over a restaurant's walk-up carryout window, for
property located at 1447 Mayport Road.
Mayor Meserve stated that he was concerned that the window was
located very close to the Mayport Road right-of--way and might cause
a problem with pedestrians so close to vehicular traffic, and the city
should monitor the area.
Commissioner Waters stated that he was not aware of aright-of--way use
permit. Community Development Director Doerr explained that the
requirement was found Section 1 of Chapter 19, Streets. Sidewalks and
Other Public Places of the Code.
Bey DeMarco, owner of the Hot Dog Hut restaurant, stated that the
awning on Mayport Road covered the walk-up window where customers
placed their orders, and they would be directed to pick up their food at a
window located around the corner. Commissioner Beaver hoped there
would not be a trash problem and Mr. DeMarco indicated that trash cans
would be located on-site.
There was no more discussion and the motion carried unanimously.
9. City Manager
A. City Manager's Report
City Manager Hanson reported on the following items:
• Reported that Jacksonville Law Enforcement Assistance
Block Grant funds for 2003/2004 had been approved in the
amount of $15,240.
• Commented that the petition from the 11`'' Street residents
opposing a sidewalk for their street had already been taken
care of during the Budget Workshop by removing the item
from the budget.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
Minutes Page -8-
August 25, 2003
10. Reports and/or requests from City Commissioners and
City Attorney
City Attorney Jensen distributed copies of a Memorandum on a
Rental Properties Ordinance for review and possible discussion by
the City Commission at a future meeting. The Memorandum
included suggestions to include in the ordinance, if this type of
ordinance was to be adopted by the city.
Commissioner Waters
•
• Inquired as to the time city crews begin mowing. Public
Works Director Kosoy stated that mowing began at 7:30
a.m. Commissioner Waters stated he had received more
than one complaint and inquired if they could begin at 8:00
a.m. or later.
• Questioned whether the twenty-five foot height limitation
was appropriate for the Central Business District (CBD)
zoning classification, and felt the thirty-five foot limit might
be better. He indicated that he would like this matter
revisited.
Commissioner Parsons
• Stated that he had met with Finance Director VanLiere
concerning the city's stormwater fee and felt it should be left
as it is.
• Reported a huge pile of yard trash had been placed on the
median of Selva Marina Drive.
• Felt a better job could have been done on the recently
mowed lot on the corner of Aquatic Drive and stated that
there were limbs and trash located on the site.
• Reported that he had received a compliment on the signs
attached to the beach access trash cans.
•
Commissioner Borno
• Submitted a summary report of his attendance at the recent
Florida League of Cities Conference and indicated that the
information he received from the conference was available
in the office of the City Clerk for the Commissioners'
review.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
Minutes Page -9-
August 25, 2003
• Reported he had attended the dedication ceremony held over
the weekend for the 100`h Beaches Habitat home constructed
at 50 Robert Street. He indicated that the dedication was
well attended and the speaker from the National Habitat
office provided an excellent program.
Commissioner Beaver
• Suggested that Commissioner Waters provide information
concerning where the complainants live and the city crews
could be asked to adjust their mowing schedule.
Mayor Meserve
• Commented that the city had conducted its final Budget
Workshop of the year, and the millage rate would be
announced at the required public hearing. He stated that the
city was in the top 15-20% as far as its financial condition,
with adequate reserves in all funds and along range plan in
effect.
There being no further discussion or business to come before the
•
u
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
City Commission, the Mayor declared the meeting adjourned at 8:33
ATTACHMENT A
~ ~ AUGUST 25, 2003 COMMISSION MEETING
August 18, 2003
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hans
ity Mara r
Late Utility Payments; The possibility of amending the C;it;,~'s utility policies to give customers
with good payment histories some additional leniency for la r e payments was discussed with the
City Commission at the last regular meeting. After review c:~l~the language presently in the Code,
it is recommended that the Code be amended to specifical ty :~.llow staffto waive the late charge
one time at the customer's request if they have a good pa~~~rn;nt history. This policy would allow
for the City to take off the late fee from customers who wer,: out of town for extended periods or
for other similar reasons. This change would not affect the ~:ut off deadline of 30 days after the
bills are sent out. If this proposed changed is acceptable t~~~ the City Commission, the easiest way
to accomplish it would be to incorporate it in the rate ordiu~z~i~ces that will be considered in
connection with the FY-03/04 budget approval. These w i ll I ~e on the agenda for the City
Commission's approval at a first reading at the next regul~~.r .meeting on September 8, 2003.
7`h Street Beach Access; It was requested at the last meetin~l; that the staff look into the
possibility of removing one row of junipers from the new lai ~dscape additions on the north side
of the 7`h Street beach access to allow the public to walk aac~~ ~g the top of the retaining wall as
they had in the past. After looking over the landscaping, it ~:foes not appear that the removal of
just one row of junipers would be sufficient to allow the faul~lic an adequate walking path along
the top of the retaining wall. Staff is also concerned about. t ~~e safety of the public walking along
the top of a retaining wall. Therefore, it is recommended i:leit the landscaping remain as it is.
Pedestrian Crosswalks; A suggestion was made at the last commission meeting that an article
should be included in the Tide views newsletter advising re:;idents of Florida Law requiring
motorists to yield for pedestrians in marked crosswalks. .~~,~ article on this subject was included
in the May 2003 edition of the newsletter, and a copy is att,:iched. Additional articles will be
included in future newsletters at regular intervals.
•
Boulevard.' For information ' "'.
• about summer camp pro-;,:
;,grams, ca!!,.'our.Recreation '~
'`..Department at 247-5828.'`
~~.
3pr•ing'Clean-ng=i
~;
any resrdents and
ndscaper-s have `been ~ - -
lowrng leaves, grass cirp:-. ;
.prngs, yard~waste?and other
~•rdebris into'the;street catch ;
;tiasins:'ditches or:;empty ., '
lots. •These materia/s .clog ;
r the:.drarnage system Also; ^:
:illegal.dumprng,~hreatens.
trplant and'fish Irfe,ar)d is a
code violation Everyone,;
r should make the effort to
,mulch grass clrppings and .'
bag~~yard waste for' Monday ; ;
pick-ups Please cal! Public
Works at 2.47 5834 rf you ~;
' need further information
%~ on proper drsposa7'of
landscape "materials.
r ~ ;- ~~
t' Hurrrcane Re entry
Passes ~ '~
In 2002 h~urncane re ;entry
passes were mailed to .alt
.Atlantic. Beach resrdents.
T!'~„ re entry r~~se` ..
cortrnu.e''fo be va7rd rn; the
-event of a~'hurrrcene evac- '
nation anal fhey;do, not
~eed to be replaced The
asses dated 02" wr11 be '
accepted,'.by fhe:pohce, to
~ allow residents•to reenter.
the tie`aches after an
evacuation. .,
`;
~~Netiv passes have"been%''
•printed byahe-Dvrsion of
...Emergency Preparedness ~l
The new:and improvedl'
•passes are constructed'o_ f
orange plastic and they'
may be~olitained:at the ;
-~At/antic.~Beach~Police • .
, Department ;AnyAtlaniic- z
x Beach~,residenf~who needs
anew re-entry'pass r»ay
otifarn a'•new.~pass,at ~ ~ " ._-~~
the ~Polrce'Departmen t
Records;brvrsion; ,Monday
~1=riday, from B:OO AM~to. •
``: 5`00 PM :'^
vvvvvv ci:atlantic-tieach.fl us-,:
prooiems~! ~n tviarcn ~4, ~uu:~ the
City Commission passed an ordinance
requiring all new commercial and
residential construction to provide for
any necessary onsite storage of
stormwater. These requirements will
make sure that contractors do not shift
drainage problems onto adjoining
property or public streets.
Also, beginning May 1, 2003, all con-
tractors disturbing more than one acre
will be required by the Environmental
Protection Agency to obtain a permit
from the Florida Department of
By proper gradin AGEi~`DA ITEM #3A
swales or, in the AUGUST 25, 2003
developments, detention.ponu5, yuu
can do your part. However, mainte-
nance of the improvements is equally
important. The maintenance is similar
to mowing your grass as required.
With your assistance, we can reduce
or eliminate future projects and main-
tain the beauty of our community. If
you need assistance or further details
about the new ordinance please call
our Department of Public Works at
247-5834.
:When hew homes are bwlt,' contractors'set the automatic-.irrigation systems to. water land
scaping daily so new, lawns acid plants can establish roots. After: 30 days; lawhs will be ,'
healthier if they are watered only. twice.per week during the growing• season and once every '.
;''-10 to 14 days m th;e winter."
Many people arm under tFie impression that they must water the.lawn daily or do not want to
~change~the settirigs-on irrigation systems that came with their new home. Overwatenng can
increase growth of'dollar weed and other.weeds; fungus;; pests~and excess thatch
Don't krll your lawn with kindness Irrigate wisely, and~save~our valuable resource~~whrle -
lawerrng your water br11 ~ , ;
For.~more information on irrigation `and waterwise landscaping, check out~the St:,Johns.River
Water Management District's websites: wwwsjrwmd com.and vvwwflorideswater.com '
FOR SALE, RENTAL, For additional information
OR OPEN HOUSE regarding real estate signs
or to report a violation of City
Real estate signs are regulated Code, contact our City Code
by City code. Enforcement Officer at
• You are limited to one real (904) 247-5855.
estate sign. •~PEDESTRIAN SAFETY
• Real estate signs may be ~ 1 _
placed only on private property
• No off site advertising is
permitted. Real estate signs
are not permitted on City
rights-of-way, medians, trees
or utility poles.
Real estate signs cannot
exceed six square feet in
size or five feet in height.
City Code, Chapter 17,
Sec. 17-26 (b) (1)
Florida has the highest rate
of pedestrian fatalities. in the
United States. Each year 500
pedestrians are killed and
almost 8000 are injured in the
state of Florida. Atlantic Beach
has an average of eight
pedestrians killed or
injured by automobiles
each year.
Please do your part to
keep Atlantic Beach
pedestrians safe.
Drivers must yield to
pedestrians in crosswalks
regardless of whether the
crosswalk is.marked.
Drivers may not pass
other vehicles stopped for .
pedestrians in a crosswalk.
Turning vehicles must yield
to pedestrians crossing
during the walk signal.
A'CTACHMENT B ~.
,UCUST ?5, 2003 COMMISSION MEETING
•
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC 13 E~:~~CH
CITY COMMISSIONER tiI1ETI1`fG
STAFF REPORT'
Police Employee's Pension Plw~n Bocird's Report. .
George Foster, Human Resource Manager
August 19,.2003
B~-~CKGROUND: As of the last annual actu~u~iai c~'aluation report dwted 09/30/02,
there were 26 active membcr~; 7 normal retirees, 2 disability
retirees, and 3 vested.
Effective 10/01/03, the Cit~•': contribution rate will increase from
12.44% of salary to 13.31'; ~~ c~ f s~~lar,~ or from the current $225,991
to $242,637 for a net increase of $16,Ei46. Less than expected
market returns is the primar~~ ~:,o~~tributing factor to this increase.
Attached are the September ~ ~ i, '%.002 .Aiulual Actuarial Report and
the Merrill Lynch June 30, 2(.!!13 Surrunary Report which show the
fund's performance. ~ .
RECOMMENDATION: None. This Staff Report for i,lformation only.
ATTACHMENTS: 1. Pension Board members and ,professional services
2. September 30, 2002 Annual r=.ctuarial Report
3. Memll Lynch June 30, 30i ; ;summary Report
CITY MANAGER:
•
AGENDA ITEA'i #SA
AUGUST 25, 2003
•
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
AGENDA ITEM: General Employee's Pension Plan.Board's Report.
SUBMITTED BY: George Foster, Human Resource Manager
DATE: August 19, 2003
BACKGROUND:.. As of the last evaluation report dated 09/30/02, there were 75
active members; 23 normal retirees, 2 beneficiaries, 2 disability
retirees, and 13 vested.
Effective 10/01/03, the City's contribution rate will increase .from
11.81 % of salary to 12.71 % of salary or from the current $315,106
to $381,518 for a net increase of $66,412. Less than expected. .
market returns and an increase in the average age at hire are
contributing factors to this increase.
Attached are the September 30, 2002 Annual Actuarial Report and
the Merrill Lynch June 30, 2003 Summary Report which show the
fund's performance.
RECOMMENDATION: None. This Staff Report for information only.
ATTACHMENTS: 1. Pension Board members and professional services
2. September 30, 2002 Annual Actuarial Report
3. Merrill Lynch June 30, 2003 Summary Report
CITY MANAGER:
•
AGENDA ITEM #SA
AUGUST 25, 2003
CITY OF ATLANTIC BEACH
• PENSION BOARDS
GENERAL EMPLOYEE'S PENSION BOARD OF TRUSTEES:
Timothy Townsend (Tim) Chair 01/01/04
J. Tom Wells Chair Pro-Tem .08/08/04
Tony F. Downing Secretary 12/31/03
Harry E. McNally Member 03/27/07
Edward L. Lipscomb Member 10/11/03
POLICE EMPLOYEE'S PENSION .BOARD OF TRUSTEES:
Henry Bartle Chair 11/09/04
Dale Hatfield Chair Pro-Tem 08/06/05
Tony F. Downing Secretary 12/31/03
Harry E. McNally Member 03/27/05
Edward (ED) L. Lipscomb .Member 10/11/03
PROFESSIONAL SERVICES -BOTH BOARDS:
Consultants ~C Actuaries
Gabriel, Roeder, Smith & Company
Legal
Sugarman & Susskind
Investment Managers
TRUSCO Capital Management
EuroPacific
Investment Advisor
Merrill Lynch Consulting Services
r~
~~
BOARDS ~ GENERAL EMPLOYEE I POLICE EMPLOYEE
MEMBERS I 5
MEETINGS ~ AT LEAST QUARTERLY
FOLLOWING DATA FROM ACTUARIAL REPORTS: 09/2001 VRS 09/2002
MEMBERS OF PLAN
RETII2EES
SERVICE RETIREES
DISABILITY RETIREES
VESTED TERMINATED
EMPLOYEES
BENEFICIARIES
RECEIVING BENEFITS
CITY CONTRIBUTION
RATE - 10/01/03
OVERALL PLAN
FUNDING
FUNDED RATIO - AAL
UNFUNDED AAL AS A
PERCENT OF PAYROLL
INCREASED FROM
75 TO 83
PROCESSED AND PAID
BY CITY
INCREASED FROM
23 TO 24
INCREASE FROM
2TO3
DECREASED FROM
13 TO 11
REMAINED AT
2
INCREASED FROM
11.81% TO 12.71%
$315,106 TO $381,518
+$66,412
FROM 80.0% TO 76.8%
FROM 56.8% TO 62.6%
DECREASED FROM
26 TO 25
PROCESSED AND PAID
BY CITY
REMAINED AT
7
REMAINED AT
2
REMAINED AT
3
REMAINED AT
0
INCREASED FROM
12.44% TO 13.31%
5225,991 TO $242,637
+$16,646
FROM 81.1 % TO 79.3
FROM 82.1 % TO 92.4%
FOLLOWING DATA FROM JUNE 30, 2003 FINANCIAL REPORT
•
INVESTMENTS TOTAL BOTH PLANS: OVER $9 MILLION
AS OF: JUNE 30, 2003 $5,306,108 $3,875,111
EQUITY: 52.9 MIL EQUITY: $2.1 MIL
BONDS: 52.3 MIL BONDS: $1.7 MIL
CASH: $35 K CASH: 55 DOLLARS
RATE OF RETURN QUARTER - + 7.3% QUARTER - + 7.0%
FYTD - + 9.0% FYTD - + 8.9%
SYR-+2.8% SYR-+3.1%
ATTACHMENT C
AUGUST 25, 2003 COMMISSION MEETING
•
•
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: National Flood Insurance Program/Community Rating System Report
SUBMITTED BY: Don Ford
DATE:
08/18/03
BACKGROUND: We have been reviewed by FEMA to participate in the Community
Rating System part of the National Flood Insurance Program. The
significance of this review is to point out areas of our flood protection
program that need improvement to allow the homeowners in flood
prone areas to receive better rates from the flood insurance carriers.
Attached is a copy of the results of the review in the form of a letter
from Brad G. Loar, the Community Mitigation Programs Branch
Chief.
We will be submitting proposed changes to Chapter 8 of the City
Code to comply with the NFIP requirements.
The only change that will affect new home construction is that homes
built in AE zones and A zones (very low lying areas such as the marsh
next to the intra-coastal) will be required to be built approximately
1.5 feet higher than houses on higher land.
BUDGET: N/A
ATTACHMENTS: Letter from Brad G. Loar, Community Mitigation Programs Branch
Chief
REVIEWED BY CITY ATTORNEY':
REVIEWED BY CITY
MANAGER:
AGENDA ITEM #8D
AUGUST 25, 2003
Federal Emergency Management Agency
Region IV
3003 Chamblee-Tucker Road
Atlanta, Georgia 30341
July 16, 2003
•
Mr. Jim Hanson
City Manager, City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Reference: National Flood Insurance Program (NFIP)
Dear Mr. Hanson:
On May 7, 2003, Rose Austin and Mary Blocker of this office met with Don Ford,.. Atlantic
Beach Building Official, to discuss issues related to floodplain management and the NFLD. '
The meeting was afollow-up to a community assistance visit conducted in March 2002.. The
results of that visit were contained in a May 7, 2002, letter sent to you: The status of the
.issues identified in that letter was the focus of this recent visit.
The Federal Emergency Management Agency (F~EMA).periodically visits communities to
assist with implementation and: administration of their floodplain management program and '
to evaluate their status as a participant in the.NFIP. The NFIP was created by Congress to
.provide federally backed ,flood' insurance coverage. It was also intended to reduce future
flood losses by improving flood damage protection at the time of initial construction. The
NFIP represents a significant program to reduce future flood risks while enabling property
owners to purchase appropriate insurance protection. There are 2,673 flood insurance
policies in Atlantic Beach representing $516,498,600 of coverage. ,There have been 94 .
paid losses totaling $158,457 since 1978.
During the meeting, many of the previously identified issues were resolved. The meeting
findings and outstanding issues are summarized below. ~.
Floodplain Management Regulations
The floodplain management regulations contained in the City's Code of Ordinances at
Chapter 8, Flood Hazard Areas, require several modifications to meet NFIP minimum
standards. ,
•
AGEn'DA ITEM #8D
AUGUST 25, 2003
•
Article 1
Section 8-5. Add definition of lowest floor, whose meaning is the lowest floor of the
lowest enclosed area (including basement). An unfinished or flood resistant
enclosure, used solely for parking of vehicles, building access, or storage, in an area
other than a basement, is not considered a building's lowest floor, provided that such .
enclosure is not built so as to render the structure in violation of the nonelevation
design standards of this ordinance.
Section 8-S. Delete "...other man-made facilities or infrastructures" from the
definition of structure.
Section 8-7. Change the Flood Insurance Study/Flood Insurance Rate Map Date to
Apri1.17, 1989.
Article III
Section 8-33, Standards for streams without established base flood elevations and/or
floodways, should be revised by substituting the following provisions:
(a) When base flood elevation data or floodway data have not been provided in
accordance with Article 1, Sec. 8-7, then the local administrator shall obtain, review, and
reasonably utilize any base flood elevation and floodway data available from a federal,
state, or other source, in order to administer the provisions of Article III.
(b) l:n special flood hazard areas with base flood elevations (Zones AE) but without
floodways, no encroachments, including fill material or structures, shall be permitted
unless certification by a registered professional engineer is provided demonstrating that .
.the cumulative effect of the proposed development, when combined with all other
existing and anticipated development, will not increase the water surface elevation of the
base flood more than one foot at any point within the community. The engineering
certification should be supported. by.technical data that con~`orms to standard hydraulic
engineering principles.
(e) In special flood hazard areas without base flood elevation and floodway data, new
construction and substantial improvements of existing structures shall have the lowest
floor of the lowest enclosed area (including basement) elevated no less than 2 feet
(recommend 2 to S feet) above the highest adjacent grade at the building site
Pernut Application
The City permit application does not contain any provisions for the information from the
Flood Insurance Study (FIS) or FIRM such as the flood zone, Base Flood Elevation (BFE),
or presence of a regulatory floodway. We recommend this information be included in the
building permit, and augmented with the location of proposed development with respect to
the Coastal Construction Control Line, the existing grade elevation(s), and the lowest floor
elevation required. ~ _
AGENDA ITEM #8D
AUGUST 25, 2003
•
3
Mr. Ford indicated that there is a citywide requirement for the lowest floor to be at or above
8.5 feet even in Zone X. As a reminder, in Zones AE and VE, the lowest floor elevation
must be at or above the BFE in the FIS/FIRM. Zone AO requires 2 foot above the highest.
adjacent natural grade. As shown in the FIS, the BFE for the Sherman Creek. Canal ranges
from 8.1 feet to 9.3 feet. These elevations should be entered on the Floodplain Development
Information form included with the permit when the 8.5 feet elevation would be lower.
The City uses digital map data from Duval County to support flood zone determinations by
lot. Because of discrepancies with the FIRM, the flood zone determinations may not be
consistent with the zone on the FIRM. Since the FIRM is considered the legal map for zone
determine lions,-City officials should insure that development in the floodplain is at least to
the standards dictated by the FIRM. If the City has data that would support revising the
FIRM, that data should be submitted to FEMA.
Elevation- Certificates
We strongly recommend the City use the FEMA elevation certificates for documenting the .
flood zone and BFE information, elevations of various floors and utilities, and other
compliance information for the structures located in the SFHA. The use of elevation .
certificates is a prerequisite for participating in the NFIP's Communtiy Rating System,
(CRS). The certificate and directions maybe downloaded from our web site at
www.fema.gov/nfip/elvinstshtm.
Supplemental Documentation -.
Please send us the certification of lowest floor elevation, flood zone and BFE for the
following structures for our review to facilitate determination of compliance with the NFIP
criteria:
1. 1894 Selva Marina
2. 2093 Beach Avenue (AO Zone
3. 61 Beach Avenue (AO Zone)
4. 465 Beach Avenue (or determination structure is in X zone)
Certification of AO Zone requirements does not require an elevation survey. Local officials
may certify the elevation of lowest floor above highest adjacent natural grade. If using the
elevation certificate, Section E should be completed.
-
AGENDA ITEM #8D
AUGUST 25, 2003
•
•
Community Rating System (CRS) .
4
City officials have expressed an interest in participating in CRS. CRS provides discounts of
up to 45 percent off flood insurance premiums for policyholders in communities that go
beyond the minimum standards for floodplain management. Savings are in five percent
increments with projected average savings for the first ~% (Class 9) totaling $8,623.91 for
Atlantic Beach. Policyholders in Zone X with Preferred Risk Policies do not receive a
discount. Only policyholders in Zones A and V receive full discounts. Of the 2,673 policies
in Atlantic Beach, only 237 aze in Zones A and V.
Follow-Up Actions '
We request that the revised ordinance and supplemental documentation be fonvazded to us
by November, l `; 2003.
Should the City decide to submit an application for CRS, we recommend that Mr. Ford or '
other appropriate City official attend the NFIP/CRS training at FEMA's Emergency
Management Institute in Emmitsburg, Maryland. Travel costs and lodging are paid by
FEMA. The only expense is a meal ticket. For more information, including the application
form, please go to our website at www.training.fema.gov/emiweb.
It is this Agency's goal to keep Atlantic Beach participating and in good standing with the
NFIP. Compliance with the minimum criteria of the NFIP is a prerequisite to participate not
only in the CRS Program, but also to continue to participate in the NFIP. If you have any
questions, or require additional information, please have your staff call Ms. Rose Austin at
(770) 220-5424.
'ncerely,
1
'Brad G. Loaz, CFM, C 'ef
Community Mitigation Programs Branch
Federal Insurance and Mitigation Division
•
Budget Workshop Agenda
August 25, 2003
Salary, Personnel and Insurance
• Personnel
- pay scales and raises
- total personnel
- Commission salary [G. Foster]
- Other Insurance [G. Foster]
- Pension costs [G. Foster]
• Group Insurance .
Police Department [D. Thompson]
• Crime Suppression Unit
• Seizures/ training
• Take Home Car program
• IT Improvements in the PD
• lT System City-wide
CDBG Fund [Doerr]
• Projects in FY `03
• Projects for FY '04
i
Overview of Funds/ Outstanding Debt [NVL]
General Fund
• Overview [NVL]
• Taxes [N. VanLiere]
• Radio System
• Cultural Arts & Rec. Committee request
• 10-year projection
Final Adjustments to Budget by-Commission
~~
~~
MINUTES OF THE CITY COMMISSION BUDGET WORKSHOP MEETING HELD IN
ATLANTIC BEACH COMMISSION CHAMBERS ON MONDAY, AUGUST 25, 2003.
Present: John S. Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno, Commissioner
Paul Parsons, Commissioner
J. Dezmond Waters, III, Commissioner
Also: Jim Hanson, City Manager
George Foster, Human Resources Director
David Thompson, Public Safety Director
Nelson VanLiere, Finance Director
Maureen King, City Clerk
The Mayor called the meeting to order at 5:00 p.m.
SALARY, PERSONNEL AND INSURANCE
The City Manager reported that as requested by the City Commission, the budget would be amended
to include a 3% increase to the pay scale and a 6% ofmid point ofpay scale raise for all employees, at
a cost of $108,000. He proposed adding three new employees -one information technology (IT)
technician and two for a new Crime Prevention unit to be developed.
George Foster reported that the City Code provides for an annual review of City Commission
salaries. He said that a review of Florida League of Cities salary surveys indicated that the Mayor's
salary should be increased by $159.00 per year and Commissioners' salaries by $180.00 per year;
salary adjustments would become effective on November 1.
Insurance
Mr. Foster summarized the increases in insurance premiums, specifically in the area of Workers'
Compensation and General Insurance (property, liability, automobile, etc.) and said that he anticipated
a 15% increase in overall premiums. A copy of his summary is attached as Exhibit A. He reported
that the City of Jacksonville had issued an RFP for health insurance coverage for their employees and
he was hoping that Atlantic Beach employees could participate in the Jacksonville group. The City
Manager reported that participation of Atlantic Beach in the Jacksonville health insurance system was
being used to negotiate the settlement of the franchise fee to outside Atlantic Beach utility customers.
He said that, in the meantime, the city is not paying the $125,000 franchise fee.
Pension Costs
Mr. Foster reported that the City contributions to the general and Police employees pension plans had
increased and said these increases were mandated based on an actuarial evaluation. He said that the
increases were due in part by the low interest earnings and in part because the number and ages of
employees had increased slightly.
Page 2
Minutes -City Commission Workshop
August 25, 2003.
The City Manager reported that effective October 1, grants admuustration would be coordinated by
the Finance Department and Director Thompson would coordinate the IT activities.
POLICE DEPARTMENT
Crime Suppression
Dir. Thompson reported that his department has pursued the development of a Crime Suppression
Unit and was proposing to add two full-time positions in the next fiscal year. He expected the cost of
the new unit to be approximately $170,000 and said that funding would be, in large part, from grants.
Seizures/Training
Dir. Thompson anticipated that revenues from fines and forfeitures would be $150,000; however he
indicated that contraband forfeiture funds, the use of which is restricted for purposes such as police
training, were lower in the past year and the city may have to absorb the cost of police training if
contraband forfeiture revenues were not available.
Take Home Cars
Dir. Thompson reported that police officers may have take-home cars only if they live in the
Jacksonville Beach and Neptune Beach or the Mayport area. He said that the neighboring police
departments had changed their policies regarding take-home cars and Atlantic Beach has lost
personnel because of what they see as an additional benefit in other departments. He proposed
expanding the guidelines for the take-home car program.
IT Improvements in the Police Department
Dir. Thompson reported that while police officers have lap top computers in their vehicles and while
they have access to Jacksonville and State databases, they still have to come to the police station to
write reports. He said he wants to expand to a wireless environment where the officers would be able
to write reports, access the Atlantic Beach network, send e-mails, etc. from their vehicles.
City IT System
Dir. Thompson gave an overview of the city's current IT system and the vision for the future. Each
department has individual projects, but the IT system brings it all together and makes sure everything
works. He said he is seeking outside funding sources, including Homeland Security. He also said
that IT training will be an ongoing expense and also could not be accomplished with current staff
levels. He, therefore, proposed adding one additional person in the IT department.
• 3
Page 3
Minutes - Gity Commission Workshop
August 25, 2003.
CDBG FUND
Sonya Doerr, City Planner, summarized the CDBG projects and expenditures for the past year. She
summarized the 2004 projects - $30,000 for housing rehabilitation with the remainder of the budget
to be used for stormwater improvements and other small projects. Ms. Doerr reported that the 2004
budget would be $141,000 which would be a reduction of about $7,000 in CDBG funds for 2004.
She reported that housing rehabilitation would focus on low and very low income families and
indicated that the relationship with Builders Care is working very well and some significant projects
had been completed.
Water/Sewer Rates
The City Manager reported on the proposed water and sewer rate increase. He said each budget
contained contingencies to provide for periods ofreduced revenues. He anticipated continued small
increases to provide for inflation. He reported that the St. Johns River Water Management District
(SJRWMD) had suggested that the rates for irrigation users be changed to provide more
encouragement for conservation. He said Burton & Associates were continuing to work with
SJRWMD regarding the rate restructuring, and in the meantime, it was his intent to move ahead with
• an ordinance to increase the rates by 3%.
OVERVIEW OF FUNDS/OUTSTANDING DEBT
Overview
Finance Director, Nelson VanLiere, gave an overview of the city's long term debt, a copy of which is
attached as Exhibit B. He then reviewed several graphs illustrating the total revenues and
expenditures for FY 2004, a copy ofwhich is attached as Exhibit C. Mr. VanLiere then presented a
graph illustrating Interfund transfers, a copy of which is attached as Exhibit D, and provided a
comparison of the current millage rates of the three beach cities, as well as a comparison of millage
rates of the three beach cities over a 10-year period, a copy of which is attached as Exhibit E.
Taxes
Following Mr. VanLiere's presentation, the Mayor noted that the city would receive an increase of
10% in ad valorem taxes and suggested reducing the millage rate from 3.17 to 3.07 mills and
proposed increasing utility rates by 1.5% instead of the 3% increase that was proposed by staff. He
thought the city would still be able to retain su$icient reserves with these rates.
The City Manager said he had considered ways to accomplish the Mayor's proposal and reported
that, excluding the Hopkins Creek drainage project, there was approximately $75,000 in excess
4
Page 4
Minutes -City Commission Workshop
August 25, 2003.
revenues in the General Fund in FY 2004. He noted that receipt of 95% of the ad valorem taxes
billed was conservative and could be projected at 96%. The thought the city could anticipate some
savings in the following areas: the city could expect to have some employee vacancies during the
year and these vacancies could be estimated at $120,000; by cutting a $15,000 project out of the
Public Works budget; and by hiring the third IT person six months into the budget year.
Commissioner Borno thought the IT employee should be hired sooner and following brief discussion
there was consensus to cut the 11`}' Street sidewallc project from the budget.
Radio System
New radios have been purchased from the City of Jacksonville at a cost of $259,000 so Atlantic
Beach will now be able to communicate with other local governmental entities. The annual
maintenance cost, which is divided among the departments, is $51,528.
Cultural Arts & Recreation Advisory Committee Request
The City Manager summarized the Cultural Arts budget which included funds for Teen Council
events, Summer Programs, programs at Atlantic Beach Elementary School, Artists in Residence
program, After School Enrichment programs, and Concerts in the Park at a total of $47,500. The
City Manager reported that while the city paid for summer programs, there would be no cost for the
YMCA programs that were approved by the City Commission at the previous Commission meeting.
The Mayor suggested that a resolution be drafted to make a commitment to Cultural Arts programs.
10-Year Projections
The City Manager reported that the 2004 budget reflects an increase in expenses for personnel and
operating, the majority ofwhich are related to accounting changes and not increases in expenditures.
A similar increase is reflected in revenues and this increase, also, is due to accounting changes. The
10-year projections reflect just an increase for inflation.
The City Manager reported the Hopkins Creek land purchase and engineering were included in the
10-year half-cent sales tax fund. The ten-year plan would need to be amended to include the
construction of the Hopkins Creek project. The City Manager also reported he had met with
representatives ofthe Sunrise Church regarding purchasing a piece of their property and the members
present had voted in favor of the purchase.
The Mayor reported that ABET wanted to construct cabinetry and shelving at an estimated cost of
$3,800. They hoped to get a grant for the project but in the meantime, he felt the city should retain
5
Page 5
Minutes -City Commission Workshop
August 25, 2003.
control of the project and construct the type of cabinetry that is acceptable to the city.
Final Adjustments to Budget by City Commission
Following further discussion, no further adjustments were suggested and it was agreed that further
workshops would not be required. There being no further discussion, the Mayor declared the
meeting adjourned at 6:45 p.m.
Maureen King, CMC
City Clerk
u
• s
Exhibit A
Minutes -August 2S, 2003
INSURAPTC~ SUMMARY
LAST YEAR GENERAL INSURANCE INCREASE BY AN OVERALL +
35.21 % FROM $375,066 TO $507,144 OR BY + $132,078.
PROPERTY INSURANCE INCREASED THE MOST BY PERCENTAGE
OR BY + 88.46% OR $36,411 WITH WORKERS' COMPENSATION
INCREASING THE MOST BY ACTUAL DOLLAR PREMIUMS BY
$76,11 S OR + 42.29%.
INCREASES IN WORKERS' COMPENSATION PREMIUMS ARE
ATTRIBUTABLE, IN PART, TO STATE CHANGES IN POLICE
OFFICER COVERAGES UNDER THE HEART AND LUNG
PRESUMPTION LAW.
THIS YEAR WE ARE ANTICIPATING A +1 S% INCREASE IN
OVERALL PREMIUMS WHICH HAS BEEN INCLUDED WITHIN THE
PROPOSED BUDGET.
•
Exhibit B
Minutes -August 25, 2003
•
•
City of Atlantic Beach, Florida
Summary of Long Term Debt
Utility Systems Revenue Bonds,
The Series 1996 Utility Revenue Bonds are payable in annual installments of Principal and semi-annual
installments of interest through to October 1, 2025. Bearing coupon interest rates of 3.9% to 5.5 secured
solely by pledge and lein on net water and sewer system revenues and certain other revenues as defined
by the bond ordinance.
The annual debt service payments are budgeted in Fiscal Year 2004 as follows:
Principal Interest Total
Water 115,673 263,645 379,318
Sewer 268,496 611,966 880,462
Storm Water 100,832 229,819 330,651
Total 485,001 1,105,430 1,590,431
Outstanding principal balance as of 9/30/2002 is $21,160,000.
Sun Trust Revenue Refunding Bonds,
Series 1999 Sun Trust Revenue Refunding Bonds are payable in equal annual installments of principal and
semi-annual installments of interest at a rate of 4.2% through to December 1, 2013. The note is secured by
the City's Public Service Taxes.
The annual debt service payments are budgeted in Fiscal Year 2004 as follows:
Principal Interest Total
Water 24,006 13,459 37,465
Sewer 32,908 18,449 51,357
Gas Taxes 45,550 25,536 71,086
Total 102,464 57,444 159,908
Outstanding principal balance as of 9/30/2002 is $1,516,415
Sun Trust Revenue Note
Series 1995 Sun Trust Revenue Note was payable in quarterly installments of principal and interest through
January 1, 2006. Bearing coupon rates of 4.40% to 5.85% secured by a pledge of non ad-valorem revenues.
The outstanding principal balance as of September 30, 2002 of $468,257 was paid off early in Fiscal Year 2003
to save the interest charges. The early payment was funded from the General Fund.
Current Outstanding Balance is 0.
r~
Exhibit C
Minutes -August 2S, 2003
City of Atlantic Beach Revenues
FY-2004 Operating Budget
Storm Water Utility
8.0%
Sanitation
5.9%
Trust and Agency Funds
5.7%
General Fund
42.2%
Water and Sewer Utility
31.1
Debt Service Fund
0.3%
Special Revenue Funds
6.8%
City of Atlantic Beach Expenditures
FY-2004 Operating Budget
General Fund
Special Revenue Funds
8.8%
Debt Service Fund
0.3%
WatE
31.5
Trust and Agency Funds
2.9%
orm Water Utility
7.7%
•
•
Taxes -Non-Ad Valc
1s.s°io
Licenses and Permits
4.1 °i°
Intergovernmental Re
22.8%
General Fund Revenues
Fines and Forteitures
1.8%
ntertund Transfers
7.3%
cellaneous Revenues
1.4%
:rvices
15.0%
General Fund Expenditures
Building
3.5 %
General Government Community Development
10.7% 1 1.3%
City Administration
19.9 %
4
F ; ~ ~ ~ ` .
,~..._~
Governing Body
0.5
Police
30.3
Parks and Recreation
9.5 %
Tavpc _ nrl Valorem
°i°
~ Public Works
Fire 13.a%
9.s°~ Code Enforcement
o.s %
Exhibit D
Minutes -August 25, 2003
r~
City of Atlantic Beach
Interfund Transfers
Operating Budget Fiscal Year 2004
Pension
Administration
Water Utility ~ $152,982
$30,000
Debt Service
Fund
n
U
$284,109
Sewer Utility
$218,545
General Fund
$71,086
$39,271
Sanitation
Utility
$713,314
Gas Tax Fund
$601,051
Police Grant
Fund
Storm Water
Utility
1
r~
1
School Bc
46.4%
34.8%
,~
u
City of Atlantic Beach
Office of the Property Appraiser Proposed 2003 Millages
Where Four 1'ax ®ollar Goes
antic Beach
16.3%
Inland Navigation
o.2°i°
Water Management
2.4%
Exhibit E
Minutes -August 25, 2003
City of Atlantic Beach
Ten Year Operating Millage Comparison
1994 to 2003 Proposed
Atlantic Jacksonville
Year Beach Beach
2003 Proposed 3.1721 3.9071
2002 3.1721 3.9071
2001 3.0323 3.9071
2000 3.1721 3.9071
1999 3.1721 3.9071
1998 3.1721 3.9071
1997 2.9221 3.9071
1996 2.9221 3.9071
1995 2.9221 3.9071
1994 3.7721 3.9071
Neptune
Beach
3.5000
2.9000
2.6400
2.7421
3.1021
3.1458
3.4194
3.5393
3.6862
3.7398
•
•
Office of the Property Appraiser
Duval County Florida
Summary of 2003 Proposed Mi((ages
Urban Duval Water Florida 2002
Service School County Management Inland Final
District District Board Government District Navigation Millages
Neptune Beach 3.5000 9.0510 6.7935 0.4620 0,0385 19.8450
Town of Baldwin 2.0218 9.0510 6.7935 0.4620 0,0385 18.3668
Atlantic Beach 3.1721 9.0510 6.7935 0.4620 0.0385 19.5171
Duval County 0.0000 9.0510 10.0842 0.4620 0.0385 19.6357
Jacksonville Beach 3.9071 9.0510 7.5535 0.4620 0.0385 21.0121
25
20
15
70
5
0
2003 Proposed Millages
21.0121
19.8450 19.5171 19.6357
18.3668
Neptune Beach Town of Baldwin Atlantic Beach Duval County Jacksonville Beach
2003 Proposed Millages for Beaches
•
5
4
3
2
1
0
Neptune Beach Atlantic Beach Jacksonville Beach
•
•
•
Roll Back Calculation
Taxable Value
Millage Rate
Gross
0.0031721 Current 3,1721 2,919,440
0.0031711 3.1711 2,918,520
0.0031701 3.1701 2,917,599
0.0031601 3.1601 2,908,396
0.0031501 3,1501 2,899,192
0.0031401 3.1401 2,889,989
0.0031301 3.1301 2,880,785
0.0031201 3.1201 2,871,582
0.0031101 3.1101 2,862,378
0.0031001 3.1001 2,853,175
0.0030901 3.0901 2,843,971
0.0030801 3.0801 2,834,768
0.0030701 3.0701 2,825,564
0.0030601 3.0601 2, 616, 361
0.0030501 3.0501 2,807,157
0.0030401 3.0401 2,797,954
0.0030301 3.0301 2,788,750
0.0030201 3.0201 2,779, 547
0.0030101 3.0101 2,770,343
0.0030001 3.0001 2,761,140
0.0029901 2.9901 2,751,936
0.0029801 2,9801 2,742,733
0.0029701 2.9701 2,733,529
0.0029601 2.9601 2,724,326
0.0029501 2, 9501 2,715,122
0.0029401 2.9401 2,705,919
0.0029301 2.9301 2,696,715
0.0029201 2.9201 2,687,512
0.0029101 2.9101 2,678,308
0.0029056 Rotl-Back 2,9056 2,674,131
Proposed Revenue per Mill
Calculation of 2003 Rolled Back Rate
Prior Year Final Gross
Prior Year Operating Millage
Prior Year Ad valorem proceeds
Current Year adjusted value
Current year aggregate Rolled back rate
830,028,880 Llne 7
3.1721
2,632,935 Line 17
906,170,865 Line 4
0.0029056 Line 1714
Rolled back taxe rate Is figured on new value less new construction.
The rolled back Ad Valorem proceeds are figured with the rolled back rate multiplied by the gross value of 92p,349,279
The rolled back proceeds would be : 2,674,131
920,349,279 Increase Over Budget
Roll-Back Rate Percentage Over Revenue Estimate Percent
Budget Gross Bu dget Roll-Back Rate Reduction to Roll Reduction
2,773,468 245,309 233,044 9.17% 0 0.00%
2,772,594 244,389 232,169 9.14% -874 -0.03%
2,771,719 243,468 231,295 9.10% -1,749 -0.06%
2,762,976 234,265 222,552 8.76% -10,492 -0.38%
2,754,233 225,061 213,808 8.42% -19,235 -0.69%
2,745,489 215,858 205,065 8.07% -27,979 -1.01%
2,736,746 206,654 196,322 7.73% -36,722 -1.32%
2,728,003 197,451 187,578 7.38% -45,465 -1.64%
2,719,259 188,247 178,835 7.04% -54,209 -1.95%
2,710,516 179,044 170,092 6.70% -62,952 -2.27%
2,701,773 169,840 161,348 6.35% -71,695 -2.59%
2,693,029 160,637 152,605 6.01% -80,439 -2.90%
2,684,266 151,433 143,862 5.66% -89,182 -3.22%
2,675,543 142,230 135,118 5.32% -97,925 -3.53%
2,666,799 133,026 126,375 4.97% -106,66$ -3.85%
2,658,056 123,823 117,632 4.63% -115,412 -4.16%
2,649,313 114,619 108,889 4.29% -124,155 -4.48%
2,640,570 105,416 100,145 3.94% -132,898 -4.79%
2,631,826 96,213 91,402 3.60% -141,642 -5.11%
2,623,083 87,009 82,659 3.25% -150,385 -5.42%
2,614,340 77,806 73,915 2.91% -159,128 -5.74%
2,605,596 68,602 65,172 2.57% -167,672 -6.05%
2,596,853 59,399 56,429 2.22% -176,615 -6.37%
2,588,110 50,195 47,685 1.88% -185,358 -6.68%
2,579,366 40,992 38,942 1.53% -194,102 -7.00%
2,570,623 31,788 30,199 1.19% -202,845 -7.31%
2,561,880 22,585 21,455 0.84% -211,588 -7.63%
2,553,136 13,381 12,712 0.50% -220,332 -7.94%
2,544,393 4,178 3,969 0.16% -229,075 -8.26%
2,540,424 0 0 0,00% -233,044 -8.40%
Budget (x395% 2,773,468
Millage 3.1721
Revenue /Mill 5874,331.82
•
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD AT 4:00 P.M. ON MONDAY, AUGUST 25, 2003.
Present: John S. Meserve, Mayor
Richard Beaver, Mayor Pro Tem (4:10 p.m.)
Mike Borno, Commissioner
Paul Parsons, Commissioner
J. Dezmond Waters, III, Commissioner (4.03 P.M.)
Also: Jim Hanson, City Manager
George Foster, Human Resources Manager and Union Negotiator
The Mayor called the meeting to order and explained that the meeting was being held for the purpose
of discussing union negotiations and that, pursuant to Florida law, such discussions were not open to
the public. The meeting convened to the shade at 4:03 p.m.
adjourned at 5:02 p.m.
Certified Municipal
Following the discussions the meeting convened to the sunshine at 5:00 p.m. There being no further
~ business to come before the City Commission, on motion, second and unanimous vote, the meeting