09-08-03 vCITY OF ATLANTIC BEACH
COMMISSION MEETING SEPTEMBER 8, 2003
AGENDA
CaII to order
Invocation and pledge to the flag
1. Approve minutes of the Special Called and Regular Commission meetings of August
25, 2003
2. Courtesy of Floor to Visitors
A. Representative from the Rotary Club regarding Skate Park Funding
3. Item withdrawn
4. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
5. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of monthly reports: New Occupational Licenses, Public
Works/Public Utilities, and Public Safety Departments (City Manager)
B. Acknowledge receipt of Merit Pay Plan (City Manager)
6. Committee Reports
7. Action on Resolutions
8. Action on Ordinances
A. Ordinance No. 20-03-G1 Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003 (City Manager)
B. Action on Proposed budget:
(i) Public Hearing and setting of tentative millage rate for f seal year
2003/2004
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(ii) Ordinance No. 20-03-62: Public Hearing and first reading
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY
. OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004
(iii) Schedule second public hearing on Ordinance No. 20-03-62 for 7:15 p.m.
on Monday, September 22, 2003
C. Ordinance No. 90-03-183 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, ADOPTING ORDINANCE NUMBER 90-03-
183, RE-DESIGNATING THOSE AREAS SHOWN ON THE GEOGRAPHIC
LOCATION MAP, ATTACHED AS EXHIBIT A, FROM COMMERCIAL
GENERAL (CG) TO CENTRAL BUSINESS DISTRICT (CBD) CONSISTENT
WITH SECTION 24-114, AS ENACTED BY ORDINANCE NO. 90-01-172,
WHICH ESTABLISHED THE CENTRAL BUSINESS DISTRICT
CLASSIFICATION, PROVIDING FINDINGS OF FACT, REQUIRING
RECORDATION; AND PROVIDING AN EFFECTIVE DATE
D. Ordinance No. 80-03-67 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 22, ARTICLE II WATERWORKS SYSTEM, SEC. 22-
27(1)(a) AND SEC. 22-27 (1)(b), CHARGES FOR WATER SERVICES, TO
INCREASE CHARGES FOR WATER SERVICES; TO AMEND ARTICLE III
WASTEWATER SYSTEM, DIVISION 7, SEWER USER RATES AND
CHARGES, SEC. 22-166 ESTABLISHMENT OF A MONTHLY BASE
CHARGE TO INCREASE THE BASE CHARGE FOR SEWER SERVICE, SEC.
22-167, SCHEDULE OF WASTEWATER VOLUME CHARGES, TO
INCREASE THE VOLUME RATE FOR SEWER SERVICES; TO AMEND
SEC. 22-174 DELINQUENT BILLS TO ELIMINATE CONFLICTING
LANGUAGE FOR THE CHARGE FOR RECONNECTION AFTER SERVICE
DISCONTINUATION FOR NON-PAYMENT; TO AMEND ARTICLE II
WATERWORKS SYSTEM, SEC. 22-29 TO ELIMINATE CONFLICTING
LANGUAGE FOR THE CHARGE FOR RECONNECTION AFTER SERVICE
DISCONTINUATION FOR NON-PAYMENT; TO AMEND ARTICLE I, IN
GENERAL, SEC. 22-4, AUTHORITY TO ADJUST OR WAIVE CHARGES IN
APPROPRIATE CASES TO ALLOW GREATER AUTHORITY IN WAIVING
DELINQUENT CHARGES; TO AMEND SEC. 22-2, RETURN INVESTMENT
POLICY FOR BUCCANEER PLANT TO ALLOW FOR A LESSER
TRANSFER TO THE GENERAL FUND; TO PROVIDE FOR SEVERABILITY;
TO PROVIDE FOR AN EFFECTIVE DATE
E. Ordinance No. 25-03-34 Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, FLORIDA, AMENDING CERTAIN SECTIONS OF
CHAPTER 8 FLOOD HAZARD AREAS, ARTICLE I IN GENERAL, AND
ARTICLE III, FLOOD HAZARD REDUCTION STANDARDS, TO COMPLY
WITH REQUIREMENTS OF THE NATIONAL FLOOD INSURANCE
PROGRAM AND THE COMMUNITY RATING SYSTEM; PROVIDING AN
EFFECTIVE DATE
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Miscellaneous Business
A. Action on a request from Rainer and Doris Rosarius for a waiver from Section 24-
255 (a) of the Subdivision Regulations seeking approval to reconfigure Lots 2, 3
and 4 within Block 125 of Section H subdivision to create two lots with one lot
that is less than 75 feet in width and less than 7,500 square feet in lot area. (City
Manager)
B. Appointments to Code Enforcement Board (2) (City Clerk)
C. Approve renewal of the City's insurance (Excluding employee benefits}, effective
October 1, 2003 (City Manager)
D. Approve renewal of employee basic life and accidental death and dismemberment
(AD&D) insurance with ING Employee Benefits (formerly Reliastar)(City
Manager)
E. Approve Interlocal Agreement with the Cities of Jacksonville, Jacksonville
Beach, and Neptune Beach and the Commander of Naval Region Southeast, U.S.
Navy, for conduct of the Jacksonville Sea and Sky Spectacular (City Manager)
F. Approve donation of $2,000 to Beaches Resource Center Foundation (City
Manager)
G Approve contract with P.Q.H. to design City Hall renovations and addition and
authorize the City Manager to sign the contract documents (City Manager)
City Manager
Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior
to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Cvery effort is made to indicate what action the City Commission is expected to take on each agenda item. I-Iowever, the City
Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing
special accommodation to participate in this meeting should contact the City Clerk by 5:00 FM, Friday, September 5, 2003.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY BALL, 800 SEMINOLE
ROAD AT 7:15 P.M. ON MONDAY, SEPTEMBER O8, 2003
PRESENT: Jolm Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Barno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by the Mayor was followed by the Pledge of Allegiance to the
Flag.
1. Approval of the minutes of the Special Called and Regular
Commission meetings of August 25, 2003
Motion: Approve the minutes of the Special Called and
Regular Commission Meetings of August 25, 2003 as
presented.
The motion carried unanimously.
Parking in Town Center
Mayor Meserve commented on the recent public opposition to a request
for ause-by-exception to the required number of parking spaces for the
proposed development of a new commercial building. The opposition
was based on the lack of adequate parking in Town Center. He felt that
finding a solution to the problem was atwo-city issue, and as requests
are made for future improvements in the area, the parking problem must
be addressed or businesses will relocate elsewhere.
The Mayor requested that Commissioner Bomo chair an ad hoc
committee to study the parking in the Town Center area and suggested
he ask Councilman Graham, Neptune Beach officials and Town Center
business owners to participate in the committee.
2. Courtesy of the Floor to Visitors
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September 8, 2003
A. Representative from the Rotary Club regarding Skate Park
runding
Carolyn Ettlinger, President-Elect of the Oceanside Rotary Club,
reported that Rotary would be celebrating its 100t~' anniversary in
February 2004 and local chapters were being encouraged to undertake
significant capital projects as part of the celebration.
Mrs. Ettlinger indicated that her club would like to raise $50,000 for the
city to use toward the construction of the skate park. She indicated that
if the city approved, the club would be responsible for all fund raising
efforts, including coordination and collection of funds. In exchange, the
Rotary Club would like to receive recognition for the project and
assurance the city would assume all liability for the park.
The Commissioners concurred with the proposal as presented and Mrs.
Ettlinger stated that she would meet with City Manager Hanson and
Parks and Recreation Director Johnson to plan the fundraising project.
Dorothy Kerber of 365 1St Street recounted an unfortunate incident
which occurred in her neighborhood resulting in two pets being killed
by dogs roaming at large. To prevent this from happening in the future,
Mrs. Kerber requested the Commission amend the current animal
control ordinance to increase the fine to $500 for any incident where an
animal hurts or kills another animal or human being, and require that the
owner of the animal make restitution for all damages.
Mrs. Kerber opposed the donation of $2,000 to the Beaches Resource
Center (Item 9F) since taxpayer money already supports the schools.
Ms. Kerber also opposed Commissioner Waters political sign on Atlantic
Boulevard as being illegal.
Stephen Kuti of 1132 Linkside Drive stated he was unable to attend the
previous Commission meeting and inquired if passage of Ordinance No.
90-03-183 changing the designated area from Commercial General to
Central Business District resulted from the request to reduce the required
number of parking spaces for the development of the new building to be
located at the southwest corner of Ahern Street and East Coast Drive and
if passage of the ordinance affected the required number of parking
spaces for the Central Business District.
Mayor Meserve indicated that these questions would be answered during
the public hearing for Item 8C.
Alan Potter of 374 Second Street spoke on the following items: (1)
believed the city should recognize the civic contributions of Raymond
Dagley, a long-tlme resident of the city, who passed away recently, (2)
complimented the Petticoat Contracting crews for the courteous and
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September 8, 2003
considerate manner in which they conduct their work, (3) reported that
the catch basin located near 386 Second Street was constructed higher
than the right-of--way, (4) reiterated his position that the Hopkins Creek
Retention Pond Project was a waste of money since the flooding problem
could be resolved by increasing the size of the existing culvert, and
stated that no one had responded to his earlier comments regarding the
culvert, (S) believed the city was not growing enough to require
additional space in City Hall (Item 9G), which he thought would result in
hiring additional employees, and (6) opposed any water/sewer rate
increase since the Buccaneer System was making a profit for the city.
J.P. Marchioli of 414 Sherry Drive spoke on the following items: (1)
commented on a sewer problem by his home that was being repaired (2)
inquired if the waiver of late fees was a "one time only" or a once a year
waiver (Item SD), (3) commented that the sidewalk on Sherry Drive was
too narrow, and (4) inquired if the drawings for the proposed city hall
expansion were available (Item 9G).
Bill Paulk of 338 Second Street, whose cat was killed by the two dogs
running at large, recounted the experience and stated that in addition to
the loss of his pet, his home sustained damage from the dogs jumping
through his screen room to attack and kill the cat. He stated that he did
not like the way the incident was handled.
Mr. Paulk commended the construction workers on Second Street who
assisted his elderly uncle, who is highly allergic, when he stepped in a
yellow jacket nest and was stung several times.
In response to Mr. Paulk's comments, Chief Thompson responded that
there was an on-going investigation into the animal control incident.
Brian Christy, whose business is located at of 1651 Mayport Road,
alerted the Commissioners to a dangerous situation caused by the school
bus stop being located on Mayport Road in front of his business. He felt
the bus stop should be relocated in the residential area. Mr. Christy
indicated that he had been unsuccessful in getting the bus stop relocated
and asked if the Commissioners could help to alleviate this dangerous
situation.
Mr. Christy indicated that his taxes had tripled in the past year and he did
not favor any further increases.
Sylvia Simmons of 201 Beach Avenue inquired if the dogs that were
involved in the attack were still at large. Chief Thompson indicated they
had been picked up.
Lincoln Pr-ce of 331 Ahern Street stated that he was the owner of the
dogs and had signed them over to Animal Control that day. He
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September 8, 2003
explained that he acquired the dogs from his deceased uncle's family,
and was trying to find homes for them. Mr. Price took full responsibility
for what happened, apologized for the incident and stated that he never
thought the dogs would escape from his fenced yard.
3. Item Withdrawn
4. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
25' Height Limit Within the Central Business District
Community Development Director Doerr explained how the height limit
was established as written in her memo, which is attached and made part
of this official record as Attachment A.
Discussion ensued concerning keeping the allowable height at 25', but
making provisions for roof-tap decks, gardens, seating areas, etc.
Commissioner Waters stated that he had initially raised the question, but
he now had no problem with the 25' limit due to the close proximity of
the commercial property to the adjoining residential neighborhoods.
5. Consent Agenda
A. Acknowledge receipt of monthly reports: New
Occupational Licenses, Public Works and Public Utilities
and Public Safety Department (City Manager)
B. Acknowledge receipt of Merit Pay Plan (City Manager)
Motion: Approve Consent Agenda Items A and B as
presented.
There was no discussion and the motion carried unanimously.
G. Committee Reports:
There were no Committee Reports.
7. Action on Resolutions:
A. Resolution No. 03-07A
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA AUTHORIZING AN
APPLICATION FOR A FLORIDA RECREATION
DEVELOPMENT ASSISTANCE GRANT
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September 8, 2003
City Manager Hanson explained that the resolution had been added
to the agenda on an emergency bans due to the grant application
deadline.
Motion: Approve Resolution No. 03-07A.
There was no discussion and the motion carried unanimously.
S. Action on Ordinances:
A. Ordinance No. 20-03-61 Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003
(City Manager)
Motion: Approve Ordinance 20-03-61 on first reading.
Commissioner Borno explained the reason for the budget adjustments.
There was no discussion and the motion carried unanimously.
B. Action on Proposed budget:
(i) Public Hearing and setting of tentative millage rate for fiscal year
2003/2004
Mayor Meserve announced that the tentative millage rate was 3.0701 for
operating purposes for fiscal year 2003/2004, which was 5.6629
higher than the roll-back rate of 2.9056. Mayor Meserve explained that
the purpose for the increase in ad valorem tax revenue was to maintain
adequate funding for the existing level of service provided by the city.
Motion: Adopt a tentative millage rate of 3.0701 for
operating purposes for fiscal year 2003/2004.
The Mayor then opened the floor for a public hearing and invited
comments from the audience.
Bob Totter of 275 11`" Street felt expenses had increased
disproportionately to the population in the city. He urged the
Commissioners to adopt the roll-back rate and suggested that the city use
some of its $19M in reserves to reduce debt and to save on interest.
No one else spoke and the Mayor closed the public hearing.
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September 8, 2003
City Manager Hanson indicated that the largest share of the reserve fund
was in pension funds and included a 25% contingency for all operating
funds in case of emergencies. and debt service reserves.
Mayor Meserve pointed out that the budget had been discussed many
times during workshops, and every Commissioner had met with staff to
discuss budget issues. He indicated that government accounting was
very complex, requiring many funds. He indicated that cost comparisons
with the other cities were conducted and the current budget provided for
a fair wage for employees, the cast of goods and services to run the city
and increased insurance costs. He stated the Commission was
financially prudent with spending taxpayer dollars.
The motion carried unanimously.
(1i) Ordinance No. 20-03-62: Public IIearing and First Reading
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA, FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND
ENDING SEPTEMBER 30, 2004
Mayor Meserve read the ordinance by title only and stated that the
ordinance would adopt an operating budget of $22,147,066 for fiscal
year 2003/2004.
Motion: Approve Ordinance No. 20-03-62 on first reading.
The Mayor opened the floor for a public hearing and invited comments
from the audience.
Alan Potter of 374 Second Street reiterated his position that it was a
waste of taxpayers' money to purchase land to alleviate flooding when
the culvert at Publix Shopping Center could be modified to resolve the
problem.
Barbara Mears of 1604 Coquina inquired concerning answers to the
drainage issue. Mayor Meserve briefly explained the past history of the
area and stated that the city had a good consultant with a good plan and
was sticking with the consultant's recommendation.
No one else spoke and the Mayor closed the public hearing. He
announced that the second public hearing on Ordinance No. 20-03-62
would be held Monday, September 22, 2003. The City Commission
concurred.
The motion carried unanimously.
C. Ordinance No. 90-03-183 Public ~Iearing and Final Reading
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September 8, 2003
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
COUNTY OF DUVAL, STATE OF FLORIDA, ADOPTING
ORDINANCE NUMBER 90-03-183, RE-DESIGNATING
THOSE AREAS SHOWN ON THE GEOGRAPHIC LOCATION
MAP, ATTACHED AS EXHIBIT A, FROM COMMERCIAL
GENERAL (CG) TO CENTRAL BUSINESS DISTRICT (CBD)
CONSISTENT WITH SECTION 24-114, AS ENACTED BY
ORDINANCE NO. 90-O1-172, WIiICH ESTABLISHED THE
CENTRAL BUSINESS DISTRICT CLASSIFICATION,
PROVIDING FINDINGS OF FACT, REQUIRING
RECORDATION; AND PROVIDING AN EFFECTIVE DATE
Mayor Meserve read the ordinance by title only.
Motion: Adopt Ordinance No. 90-03-183 on final reading.
The Mayor opened the floor for a public hearing and invited
comments from the audience.
Dorothy Kerber of 365 ls` Street indicated that she had learned that
the parking requirements will not be changed and she hoped that new
construction in the area would have to comply with the required
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Barbara Mears of 1604 Coquina inquired as to what would change
with the new designation. Mayor Meserve explained that the
ordinance established the Central Business District boundaries on the
zoning map.
No one else spoke and the Mayor closed the public hearing.
The motion carried unanimously.
D. Ordinance No. 80-03-67 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 22, ARTICLE II
WATERWORKS SYSTEM, SEC. 22-27(1)(a) AND SEC. 22-27
(1)(b), CHARGES FOR WATER SERVICES, TO INCREASE
CHARGES FOR WATER SERVICES; TO AMEND ARTICLE
III WASTEWATER SYSTEM, DIVISION 7, SEWER USER
RATES AND CHARGES, SEC. 22-166 ESTABLISHMENT OF
A MONTHLY BASE CHARGE TO INCREASE THE BASE
CHARGE FOR SEWER SERVICE, S EC. 22-167, SCHEDULE
OF WASTEWATER VOLUME CHARGES, TO INCREASE
THE VOLUME RATE FOR SEWER SERVICES; TO AMEND
. SEC. 22-174 DELINQUENT BILLS TO ELIMINATE
CONFLICTING LANGUAGE FOR THE CHARGE FOR
RECONNECTION AFTER SERVICE DISCONTINUATION
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September 8, 2003
FOR NON-PAYMENT; TO AMEND ARTICLE II
WATERWORKS SYSTEM, SEC. 22-29 TO ELIMINATE
CONFLICTING LANGUAGE FOR THE CHARGE FO
RECONNECTION AFTER SERVICE DISCONTINUATIO
FOR NON-PAYMENT; TO AMEND ARTICLE I, IN
GENERAL, SEC. 22-4, AUTHORITY TO ADJUST OR WAIVE
CHARGES IN APPROPRIATE CASES TO ALLO
GREATER AUTHORITY IN WAIVING DELINQUENT
CHARGES; TO AMEND SEC. 22-2, RETURN INVESTMENT
POLICY FOR BUCCANEER PLANT TO ALLOW FOR A
LESSER TRANSFER TO THE ~ GENERAL FUND; TO
PROVIDE FOR SEVERABILITY; TO PROVIDE FOR AN
EFFECTIVE DATE
The Mayor read the ordinance by title only.
Motion: Approve Ordinance No. 80-03-G7 on First reading.
It was announced that the public hearing and final reading of the
ordinance would be held on September 22, 2003.
There was no discussion and the motion carried unanimously.
Ordinance No. 25-03-34 Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF
ORDINANCES OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CERTAIN SECTIONS OF
CHAPTER 8 FLOOD HAZARD AREAS, ARTICLE I IN
GENERAL, AND ARTICLE III, FLOOD HAZARD
REDUCTION STANDARDS, TO COMPLY WITH
REQUIREMENTS OF THE NATIONAL FLOOD
INSURANCE PROGRAM AND THE COMMUNITY
RATING SYSTEM; PROVIDING AN EFFECTIVE DATE
Motion: Approve Ordinance 25-03-34 on first reading.
Building Official Ford explained the changes to the current
ordinance and stated that these changes were required by FEMA to
allow the city to participate in the NFIP/CRS program.
Commissioner Borno inquired concerning the number of properties
affected by the change. Building Official Ford indicated that two
hundred thirty-one properties would be affected and there would be
a potential for reduction in their insurance rates after the city is
rated.
There bein no further discussion the motion carried unanimous) .
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9. Miscellaneous Business:
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A. Action on a request from Rainer and Doris Rosarius for a
waiver from Section 24 255 (a) of the Subdivision Regulations
seeking approval to reconfigure Lots 2, 3 and 4 within Block
125 of Section H Subdivision to create two lots with one lot
that is less than 75 feet in width and less than 7,500 square
feet in lot area (City Manager)
Motion: Approve the request for tli<e waiver from Section 24-
255 (a) of the Subdivision Regulations to reconfigure Lots 2, 3
and 4 within Block 125 of Section H Subdivision as
recommended.
City Manager Hanson explained the request. Commissioner Borno
stated that the tlu-ee lots could be reconfigured into two 75 x 102' lots,
and there would be no need for the waiver. Mayor Meserve indicated
that the Iot size was a personal preference of the owners.
There being no further discussion, the motion carried by a four to one
vote with Commissioners Beaver, Parsons, Waters and Mayor Meserve
voting aye and Commissioner Borno voting nay.
B. Appointments to the Code Enforcement Board (2) City Clerk
Mayor Meserve stated he would like to reappoint Mamie Hurd and
Christopher Shea to serve three year terms on the Code Enforcement
Board effective October 1, 2003.
Motion: Approve Reappointment of Mamie Hurd and
Christopher Shea to three year terms on the Code
Enforcement Board beginning October 1, 2003 and ending
September 30, 2006.
There was no discussion and the motion carried unanimously.
C. Approve renewal of the City's Insurance (excluding employee
benefits), Effective October 1, 2003 (City Manager)
Motion: Approve renewal of the City's Insurance (excluding
employee benefits), Effective October 1, 2003.
City Manager Hanson briefly explained the reasons for the increased cost
for insurance. Human Resource Director Foster's memo listing the
renewal rates is attached and made part of this official record as
Attachment B.
There was no discussion and the motion carried unanimousl
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D. Approve renewal of employee basic life and accidental death
and dismemberment (ADScD} Insurance with ING Employee
Benefits (formerly Reliastar) (City Manager)
Motion: Approve renewal of employee basic life and
accidental death and dismemberment (ADScD) Insurance
tivith ING Employee Benefits (formerly Reliastar).
There was no discussion and the motion carried unanimously.
E. Approve Interlocal Agreement with the cities of Jacksonville,
Jacksonville Beach, and Neptune Beach and the Commander
of Naval Region Southeast, U.S. Navy, for conduct of the
Jacksonville Sea and Sky Spectacular (City Manager)
Motion: Approve Interlocal Agreement with the cities of
Jacksonville, Jacksonville Beach, and Neptune Beach and the
Commander of Naval Region Southeast, U.S. Navy, for
conduct of the Jacksonville Sea and Sky Spectacular.
There was no discussion and the motion carried unanimously.
F. Approve donation of $2,000 to Beaches Resource Center
Foundation (City Manager)
Motion: Approve donation of $2,000 to Beaches Resource
Center Foundation.
Commissioner Borno indicated that the Cultural Arts and Recreation
Advisory Committee recommended approval of the request.
Commissioner Waters stated that he worked closely with the Beaches
resource Center Foundation and pointed out that Atlantic Beach children
benefit from their programs. He indicated that the $2,000 would be used
as seed money to obtain additional grants for expanded services.
The motion carried unanimously.
G. Approve Contract with P.Q.H. to Design City Hall
Renovations and Addition and Authorize the City Manager
to Sign the Contract Documents (City Manager)
Motion: Approve contract with P.Q.H. to design City Hall
renovations and addition and authorize the City Manager to
sign the Contract Documents.
Ma or Meserve re orted Cit Hall buildin was alread overcrowded
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Minutes Page -11-
September 8, 2003
accommodate additional personnel. He pointed out that the FY
2003/2004 budget provided for two new police officers and one
Information Technology (IT) person.
Commissioner Borno pointed out that the second floor of city hall did
not meet ADA requirements and space would be lost if elevators were
installed on both sides of the building. He stated that City Manager
Hanson worked very diligently to consolidate services under one roof.
Commissioner Waters stated that he would rather expand upwards to
preserve existing park-land.
There was no discussion and the motion carried unanimously.
10. City Manager
A. City Manager's Report
City Manager Hanson reported on the following items:
• Reported that government officials from Afghanistan would
be visiting the city on Friday, September 26` ,and would be
meeting with elected officials and department heads at 9:00
a.m. in the Commission Chambers.
• Reported that an emergency Purchase Order was issued to
Gruhn May on September 4`h for sewer line repairs on
Sherry Drive in the amount of $11,190.
• Reported that Alex Sherrer was chosen as the Employee of
the Quarter and Lisa Showman as Employee of the Year.
• Distributed a schedule for the October 23-26 Air Show.
• Reported that he had attended a Shore and Beach
Preservation Conference on Amelia Island and learned most
beach erosion in Florida was caused by navigation channels
(as in the case of Atlantic Beach), which prevented the
natural migration of sand down the coast.
He indicated that it took a long time to plan, design and
permit a renourishment project. City Manager Hanson
observed that local governments, not the Corps of Engineers,
always took the lead in planning the projects. He indicated
the Corps was viewed as a funding and permitting agency,
• not the lead project sponsor, which was the exact opposite of
the position the City of Jacksonville had taken in the past.
The City Manager indicated that he would be meeting with
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September 8, 2003
the City of Jacksonville and working with them closely for
better coordination of the next round of beach
renourishment.
•:• Public Works Director Kosoy reported the Core City Project
was 95% complete and would be completed on schedule and
within budget. His report is attached and made part of this
official record as Attachment C.
Discussion concerning paving the remaining street ends
ensued. Public Works Director Kosoy indicated that they
would be included on a list of other paving projects and were
not considered part of the Core City Project.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Beaver
• Reported he sent letters to residents who experienced
flooding prior to the Core City Project, asking them how the
improvements were working and had received positive
comments from the property owners. He indicated that he
would compile the information and report on the results at a
later date.
Commissioner Borno
• Commented on an article by Robert Perez, a staff writer with
the Orland Senli~iel, concerning increased water rates for
large volume users in Seminole, Florida.
• Commented on the Northeast Florida Regional Planning
Council Awards program and stated that the deadline for
nominating projects was September 22"`~. He suggested the
other Commissioners meet with the City Manager if they had
any nominations.
Commissioner Parsons
• Commented on the animal issue and hoped things could be
worked out during this highly emotional time.
Commissioner Waters
• Commended the Police Department for the quick action on
arresting the suspect in the attempted abduction case and
suggested that a commendation be given to the person
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responsible for tracking down the suspect.
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Stated that the Woody Richardson home had been continually
surrounded by construction materials during the Core City
Project, and commended the family for their patience.
• Inquired when the crosswalks would be completed. Public
Works Director Kosoy indicated they would be installed after
the final paving.
•:• Commented that the business owners in the Town Center area
needed to get together and work toward solving the parking
problems.
Mayor Meserve
• Commented that unleased dogs were a continuing problem in
the city and the ordinance should be strengthened to prevent
this, particularly if the dog running loose does damage to a
person or another animal.
Chief Thompson stated that a revised ordinance addressing this
and other animal control issues would be presented at the next
Commission meeting.
•:• Stated that Commissioner Parsons, the City Manager and he
had met with Jacksonville Council President Ladd Daniels
and Council Vice-President Elaine Brown earlier in the day to
tour the city and discuss various projects and problems facing
the city.
• Reported that he had been invited to address Jacksonville
Mayor John Peyton and his Senior Staff in early October
concerning beach renourishment, the proposed Mayport Road
Improvements Project and other issues affecting the city. He
requested Commissioner input on any items they might want
addressed at the meeting.
Commissioner Borno requested that consideration be given to
keeping Kevin Bodge as the consultant for beach
renourishment.
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September 8, 2003
There being no further discussion or''
Commission, the Mayor declared the
Attest:
G2-t,uLe~
Maureen King
Certified Municipal (:lerk
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come before the City
joumed at 9:20 p.m.
Officer
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MEMORANDUM
TO: Jim Hanson, City Manager
~^ ~,
~1'I"1',iCil;`(ENT A ---
S}?}''I'E;I1;1?R 8, 2003 COh1r1ISSI0N MEETING
(~1"['Y OF ATLANTIC I3EACH
13UILI>ING ANU PLANNING
;300 SEIv1[NOLE ROAD
:~"I'L:W'i'iC 13E:~CI-I. FLORIDA 32233-5445
"['l~I.EPHONE: (904) 247-5800
f~A`t: (904) 247-5845
htt p://ci.atlantic-beach. fl.us
FROM: Sonya Doerr, AICP, Community Development a)ir~ctor ~~
DATE: Tuesday, September 02, 2003
REGARDING: Height limit within the Central Business District
Jim, I understand you have had several questions regarding the 2~-f~~ot height limit, as contained
within the Central Business District (CBD) regulations. This new Toning District category was
established January O1, 2002 as part of the re-write of Chapter ~4. "Che specific district requirements
are set forth within Section 24-114 of the Code, and the CBD ronin`~ map boundary is scheduled to
be established upon second reading at the upcoming September hth rne~ting.
The proposed draft of this new section was in place by the time I joined the City in July of 2001, and.
although we had numerous workshops and hearings related to the overall revision of Chapter 24, I
cannot recall any particular discussion related to the Central Business District after I began working
on the revisions. As you know, the height limit in all Zoning Districts except the Conservation
District and the Residential Mobile Home District is 35-feet. (' 'he only appurtenance permitted to
extend above that height is chimneys.)
I have contacted Community Development Board Chairman Don ~~'olf'son regarding the basis and
explanation for the 25-foot height limit in the CBD. In summary, the concern was related to the
provision for adequate separation and buffering for the existing residential and commercial
development in the area, most of which is single or two-story. 1 believe it was also felt that three-
story construction would over power the existing mass and scale of'the Town Center area. (...and I
agree with that position.) What we may wish to consider is revisin, the allowable height so as to
limit buildings to two-stories, but to make an allowance for roof=top decks, gardens, seating areas,
balconies and the like, all of which would be in character with the Town Center area. Such a
revision may also serve to address the concern we have heard from the restaurant community related
to declining. business due to the smoking ban. Bars and restaurants are searching for somewhere to
have .outdoor service areas where smoking is permitted. I think it would be far preferable to have
such accommodations within the property rather than on public sidewalks or right-of--ways. I will
make a note to discuss this with the Community Development Board at our next workshop on
September 16th. This change to the CBD provisions could be included along with the revis>ons that
are now under review.
ATTACHMENT B
SEPTEMBER 8, 2003 COMMISSION MEETING
CITY OF ATLANTIC BEACH
CITY CONINIISSIONER MEETING
STAFF REPORT
ITEM: Approve renewal of City Insurance (excluding Employee Benefits) as
indicated below.
SUBMITTED BY: George Foster, Human Resource Manager
DATE: September 2, 2002
BACKGROUND: The City previously hired a consultant, Waters Risk Management, to bid
non-benefit insurance to be effective October 1, 2002. Only 2 proposals
were received for each major line of insurance with the exception of 3
proposals received for Law Enforcement Statutory Benefits and Boiler /
Machinery Coverage. Renewal rates for October 1, 2003 have been
received and are indicated below:
Tyoe 10/O1/O1 10/OI/02 IO/01/03
Automobile 48,654 60,603 70,924 + 17.03
Property 41,163 77,574 103,742 + 33.73
General Liability 46,601 48,233 54,338 + IZ.66
Crime/Dishonest 810 790 1,006 -+~ 27.34
Pub Off & Emp Liab 25,434 29,965 18,865 - 37.04
Environmental 28,093 28,930 31,823 + 0.37
Workers' Comp 179,981 256,096 256,287 + 0.07
Fiduciary 3,520 4,005 3,93S + 1.75
Police Statutory 810 948 948 0.00
Totals: 375,066 507,144 541,868
+ 34,724 + 6.85%
ISSUES: Several reasons for the increases are that City property is in a coastal area,
insurance company investment returns are down, overall property values
were increased, and insured vehicles increased from 70 to 75.
FUNDING: As insurance renewal rates are'not normally received until September, an
estimate was included within the proposed 2003/2004 budget that is
sufficient to cover the above increases. Although these funds are sufficient
to pay the above premiums, additional funds maybe required during the
year for claim deductibles.
RECOMMENDATION: Approve renewal of the City's insurance, effective October 1, 2003, as
indicated above.
CITY MANAGER:
- ATTACHMENT C
SEPTEMBER 8, 2003 COMMISSION MEETING
CORE CITY STATUS REPORT
Total construction is over 95% complete.
Total payment of funds at 87% complete through last monthly payment.
Total contingency used is 61 % through Change Order 10. Change Order 11 (pending)
will take the contingency to 80%. This proposed Change Order 11 will include work on
adjustments of structures, curb and gutter, and sidewalk on Sherry Drive, work on Ahern
and 15` Streets, and project over-runs.
New water lines have been installed and cleared on Ahern, 2nd, 4`~ to 7`~, 10 to 12a', Plaza
and East Coast Drive. All residents are hooked to the new water line, except residents on
2nd Street, which just cleared today.
New sanitary sewer lines were installed on 11`~ and 12~' Streets. All Streets have
received stormwater improvements and are paved, with the exception of 2nd Street.
We have observed the drainage system after heavy rains, and it appears to be functioning
very well. We have received many compliments on the project, on behalf of Petticoat
Contracting, Inc., the resident observer, Mr. Sid Howell from GAI Consultants, and for
City staff.
In summ
ary, as we approach the conclusion of the largest project that the City has
undertaken to date, we are pleased to report that the project will come in within budget
and ahead of schedule. We hope to award Petticoat all or a major part of the $200,000
total incentive.
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