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09-22-03 v
CITY OF ATLANTIC BEACH COMMISSION MEETING SEPTEMBER 22, 2003 AGENDA Call to order Invocation and pledge to the flag Approve minutes of the Regular Commission meetings of September 8, 2003 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City. Manager's follow-up report B. Dangerous dog report 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of report from the Building Department and report of Utility Sales for the month of August (City Manager) B. Award a contract to Gruhn May, Inc. for Point Repairs pursuant to the specifications of Bid No. 0203-23 (City Manager) C. Award a contract to W. Earl Floyd & Sons in the amount of $44,220 for Well Field Improvements at wells No. 2 and SN pursuant to the specifications of Bid No. 0203-17, and authorize the City Manager to sign the contract documents D. Approve aone-year extension of the contract with Ace Fabrications, LLC, for welding pursuant to the specifications of Bid No. 0102-26 (City Manager) E. Approve aone-year extension of the contract with Calciquest, Inc. for the purchase of Orthophosphate pursuant to the specifications of Bid No. 0001-26 (City Manager) F. Approve the purchase ofa roll-on/roll-offsludge container from Galbreath, Inc., in the amount of $15,154.00 as specified in Bid No. 0203-22 (Re-bid) (City Manager) G. Waive the formal bidding requirements and authorize the purchase of Influent Screening Unit for at Wastewater Plant #2 from Andritz-Ruthner, Inc. at a cost of $24,920.00 (City Manager) H. Adjust the pay of the City Clerk using the classification as provided by the October 2001 pay study and using the same procedures and pay increase as provided to all other City General employees (City Manager) 5. Committee Reports 6. Action on Resolutions A. Resolution No. 03-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING THE CLERKS, DEPUTIES AND INSPECTORS FOR THE CITY'S PRIMARY ELECTION TO BE HELD ON OCTOBER 7, 2003 AND GENERAL ELECTION ON OCTOBER 21, 2003, AND SETTING THEIR COMPENSATION (City Clerk) B. Resolution No. 03-8 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING AN APPLICATION FOR A FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT (City Manager) C. Resolution No. 03-10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO RESTRICT THE SALE AND POSSESSION OF FIREWORKS IN THE LOCAL COMMUNITY (City Manager) D. Public Hearing and Action on Resolution No. 03-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, LEVYING THE AD VALOREM PROPERTY TAX MILEAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; STATING THE PERCENTAGE BY WHICH THE MILEAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN EFFECTIVE DATE (City Manager) 7. Action on Ordinances A. Ordinance No. 20-03-62: Public Hearing and Final reading AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004 B. Ordinance No. 20-03-61 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER I, 2002 AND ENDING SEPTEMBER 30, 2003 C. Ordinance No. 80-03-67 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, ARTICLE II WATERWORKS SYSTEM, SEC. 22- 27(1)(a) AND SEC. 22-27 (1)(b), CHARGES FOR WATER SERVICES, TO INCREASE CHARGES FOR WATER SERVICES; TO AMEND ARTICLE III WASTEWATER SYSTEM, DIVISION 7, SEWER USER RATES AND CHARGES, SEC. 22-166 ESTABLISHMENT OF A MONTHLY BASE CHARGE TO INCREASE THE BASE CHARGE FOR SEWER SERVICE, SEC. 22-167, SCHEDULE OF WASTEWATER VOLUME CHARGES, TO INCREASE THE VOLUME RATE FOR SEWER SERVICES; TO AMEND • SEC. 22-174 DELINQUENT BILLS TO ELIMINATE CONFLICTING LANGUAGE FOR THE CHARGE FOR RECONNECTION AFTER SERVICE DISCONTINUATION FOR NON-PAYMENT; TO AMEND ARTICLE II 2 WATERWORKS SYSTEM, SEC. 22-29 TO ELIMINATE CONFLICTING LANGUAGE FOR THE CHARGE FOR RECONNECTION AFTER SERVICE DISCONTINUATION FOR NON-PAYMENT; TO AMEND ARTICLE I, IN GENERAL, SEC. 22-4, AUTHORITY TO ADJUST OR WAIVE CHARGES IN APPROPRIATE CASES TO ALLOW GREATER AUTHORITY IN WAIVING DELINQUENT CHARGES; TO AMEND SEC. 22-2, RETURN INVESTMENT POLICY FOR BUCCANEER PLANT TO ALLOW FOR A LESSER TRANSFER TO THE GENERAL FUND; TO PROVIDE FOR SEVERABILITY; TO PROVIDE FOR AN EFFECTIVE DATE D. Ordinance No. 25-03-34 Public Hearing and Final Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CERTAIN SECTIONS OF CHAPTER 8 FLOOD HAZARD AREAS, ARTICLE I IN GENERAL, AND ARTICLE III, FLOOD HAZARD REDUCTION STANDARDS, TO COMPLY WITH REQUIREMENTS OF THE NATIONAL FLOOD INSURANCE PROGRAM AND THE COMMUNITY RATING SYSTEM; PROVIDING AN EFFECTIVE DATE E. Ordinance No. 95-03-SS Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 14, ANIMALS, INCREASING AND ADDING CERTAIN FEES, ADDING INCARCERATION FOR THIRD AND SUBSEQUENT OFFENSES, ADDING LIABILITY INSURANCE AND SURETY BOND REQUIREMENTS FOR DANGEROUS DOGS, ADDING ADDITIONAL FINES FOR DOGS AND CATS IN HEAT, REPEALING REGISTRATION AND TAGGING REQUIREMENTS AND PROVIDING AN EFFECTIVE DATE 8. Miscellaneous Business A. Action on a request to defer consideration of a application for a waiver of the parking requirements related to the development of a new commercial building at the southwest corner of Ahern Street and East Coast Drive (City Manager) B. Appointments to the Police Officer Pension Board (2) and appointments to the General Employees Pension Board (2) C. Approve Change Order No. 11 in the amount of $61,609.20 in the Core City Improvement Project (City Manager) D. Authorize the City Manager to execute a contract with John E. Davie to perform building inspections for the City (City Manager) E. Authorize Builders Care to perform CDBG housing rehabilitation services at 45 Robert Street (City Manager) F. Approve the purchase of the necessary equipment to provide wireless connectivity for computer systems at various locations throughout the city at a cost of $19,457.69 (City Manager) G. Approve Change Order No. 12 in the amount of $72,372.00 in the Core City Improvement Project (City Manager) 9. City Manager 3 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take an each agenda item. I-Iowever, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda [n accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, September 19, 2003. • • 4 MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY BALL, 800 SEMINOLE ROAD AT 7:15 P.M. ON TUESDAY, SEPTEMBER 22, 2003 PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tem Mike Borno Paul Parsons Dezmond Waters, Commissioners AND: James Hanson, City Manager Maureen King, City Clerk Alan C. Jensen, City Attorney Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation given by Commissioner Borno was followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Commission meeting of September 8, 2003 Motion: Approve the minutes of the Regular Commission Meeting of September 8, 2003. The motion carried unanimously. 2. Courtesy of the Floor to Visitors Bernard Kane of 333 Ocean Boulevard summarized his communications with the Police Department relative to enforcing the speed limit on his street and East Coast Drive. He presented a petition signed by seventy-five residents of the Ocean Boulevard and East Coast Drive area requesting that the Police Department enforce the 25 mph speed limit on Ocean Boulevard and East Coast Drive between Ahern and Seventh Streets. Bob Tottcr of 27511`' Street stated he did not object to the construction of a municipal skate park (Item 6B), but felt the city had not thoroughly investigated the costs of operating and maintaining such a facility. He felt the city should have conducted demographic research and have a plan of operation before committing to construction of the park. Mr. Totter also expressed concern that the city could put a private skateboard facility located in the city out of business if it opened the park. v v 0 0 T T E E s S M S O E T C I O Y O N E N N D S O COMMISSIONERS BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X Minutes Page -2- September 22, 2003 Louis Keith of 1845 Tierra Verde complained that Sandra Phillips, who has contracted with the city to use the municipal tennis courts for private lessons, had requested that local residents vacate the courts during the busiest time of day. He stated that in the past, the courts were used on a first come, first serve basis and there had been no problems. Mr. Keith thought that many of Ms. Phillips tennis students were non-residents and thought that Atlantic Beach residents should be given first consideration. J.P. Marcliioli of 414 Sherry Drive reiterated his position that in order to slow traffic on Sherry Drive, cars should be diverted to streets with traffic lights on Atlantic Boulevard. He also recounted the accident that occurred several weeks ago in front of his home which, he thought was caused by speeding. 3. Unfinished Business from Previous Meetings A. City Manager's follow-up report City Manager Hanson reported on each item of his written report. The City Manager's follow-up report is attached and made part of this official record as Attachment A. Mayport Road School Bus Stop In addition to the written report, City Manager Hanson reported that the Police Department had investigated the school bus stop located in front of Brian Christy's business at 1651 Mayport Road and agreed that it was an unsafe location for a school bus stop. He indicated that the Police Department reported their findings to the Duval County School Board, and a representative from the School Board would be coming out to review the situation with them. B. Dangerous Dog Report Chief Thompson briefly reviewed several sections of the ordinance, which included the definition of a "dangerous dog", the process for investigating complaints, criminal penalties to the owners, increased fees and an appeals process. It was reported that the owner of the dogs involved in the incident reported at the previous meeting, was found not to have demonstrated any criminal intent or negligence warranting criminal charges by the State Attorney's Office. Chief Thompson indicated the dogs were turned over to the Weimaraner Rescue Group of Middleburg for relocation to a a rural area. OMMISSIONERS M O T I O N S E C O N D Y E S N O Minutes Page -3- September 22, 2003 Item 8A was taken out of sequence and acted on it at this time. 8A. Action on a request to defer consideration of a application for a waiver of the parking requirements related to the development of a new commercial building at the southwest corner of Ahern Street and East Coast Drive (City Manager) Motion: Defer action on a request to consider an application for a waiver of the parking requirements related to the development of a new commercial building at the southwest corner of Aliern Street and East Coast Drive to the October 13, 2003 Commission Meeting. Commissioners Borno and Parsons each reported that they had been contacted by Mr. Dunlap concerning the request. Commissioner Parsons objected to the deferral. City Manager Hanson indicated that this item had not been advertised for a public hearing and no action could be taken to approve or deny the request at this time. There was no discussion and the motion carried unanimously. 4. Consent Agenda A. Acknowledge receipt of report from the Building Department and report of Utility Sales for the month of August (City Manager) B. Award a contract to Grulin May, Inc. for Point Repairs pursuant to the specifications of Bid No. 0203-23 (City Manager) C. Award a contract to W. Earl Floyd & Sons in the amount of $44,220 for Well Field Improvements at wells No. 2 and 5N pursuant to the specifications of Bid No. 0203-17, and authorize the City Manager to sign the contract documents D. Approve aone-year extension of the contract with Ace Fabrications, LLC, for welding pursuant to the specifications of Bid No. 0102-26 (City Manager) E. Approve aone-year extension of the contract with Calciquest, Inc. for the purchase of Orthophosphate pursuant to the specifications of Bid No. 0001-26 (City Manager) F. Approve t}ie purchase of a roll-on/roll-off sludge container from Galbreath, Inc., in the amount of $15,154.00 as specified in Bid No. 0203-22 (Re-bid) (City Manager) G. Waive the formal bidding requirements and authorize the purchase of Influent Screening Unit for Wastewater Plant #2 from Andritz-Ruthner, Inc. at a cost of $24,920.00 (City Manager) OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X X BORNO X PARSONS X WATERS X MESERVE X X Minutes Page -4- September 22, 2003 H. Adjust the pay of the City Clerk using the classification as provided by the October 2001 pay study and using the same procedures and pay increase as provided to all other City General employees (City Manager) Motion: Approve Consent Agenda Items A-H as presented. The motion carried unanimously. 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: A. Resolution No. 03-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING THE CLERKS, DEPUTIES AND INSPECTORS FOR THE CITY'S PRIMARY ELECTION TO BE HELD ON OCTOBER 7, 2003 AND GENERAL ELECTION ON OCTOBER 21, 2003, AND SETTING THEIR COMPENSATION (City Clerk) Motion: Adopt Resolution No. 03-09. There was no discussion and the motion carried unanimous) . Y B. Resolution No. 03-8 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING AN APPLICATION FOR A FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT (City Manager} Motion: Adopt Resolution No. 03-8. There was no discussion and the motion carried unanimously. C. Resolution No. 03-10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO RESTRICT THE SALE AND POSSESSION OF FIREWORKS IN THE LOCAL COMMUNITY (City Manager) Motion: Adopt Resolution No. 03-10 . Commissioner Borno supported passage of the resolution and requested • that a copy of the resolution be sent to Mr. Dudley at the Florida League of Cities. Commissioner Borno indicated that other beach communities had experienced similar problems with plastic encased fireworks, and OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BORNO X X PARSONS X WATERS X MESERVE X BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X BEAVER X BORNO X X PARSONS X WATERS X X MESERVE X BEAVER X BORNO X X PARSONS X WATERS X X MESERVE X Minutes Page -5- September 22, 2003 Mr. Dudley is aware of the problems created by the availability of these fireworks. Mayor Meserve requested that copies of the resolution be sent to Jacksonville Council Member Art Graham, and the cities of Neptune Beach and Jacksonville Beach. The motion carried unanimously. D. Public Hearing and Action on Resolution No. 03-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, LEVYING THE AD VALOREM PROPERTY TAX MILEAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING SEPTEMBER 30, 2004; STATING THE PERCENTAGE BY WHICH THE MILEAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN EFFECTIVE DATE (City Manager) • Mayor Meserve announced that the millage rate was 3.0701 for operating purposes for fiscal year 2003/2004, which was 5.6629 higher than the roll-back rate of 2.9056. He indicated that the purpose for the increase in ad valorem tax revenue was to maintain adequate funding for the existing level of service provided by the city. Motion: Adopt Resolution No. 03-06 setting an ad valorem property tax millage rate of 3.0701 for operating purposes for fiscal year 2003/2004. The Mayor then opened the floor for a public hearing and invited comments from the audience. Bob Totter of 275 11`x' Street felt the Commissioners should adopt the roll-back rate. No one else spoke and the Mayor closed the public hearing. Commissioner Borno pointed out that the additional revenues would cover cost increases for inflation. Commissioner Waters agreed and pointed out that the Commissioners had reduced the millage rate by 1/10`h of a millage point. The motion carried unanimously. OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BoRNO x x PARSONS X WATERS X X MESERVES X Minutes Page -6- September 22, 2003 7. Action on Ordinances: s A. Ordinance No. 20-03-62: Public Hearing and Final Reading AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004 Mayor Meserve presented in full, in writing, Ordinance No. 20-03- 62. He opened the floor for a public hearing and invited comments from the audience. No one spoke for or against the ordinance and the Mayor closed the public hearing. Motion: Approve Ordinance 20-03-62 on final reading. Mayor Meserve commented that the city had not committed all of its %Z cent sales tax monies, and maintained adequate reserves for the future. He further indicated that the city must remain competitive to keep good employees and he felt the current budget provided a fair wage for employees. Following brief discussion the motion carried unanimously. B. Ordinance No. 20-03-61 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003 Mayor Meserve presented in full, in writing, Ordinance No. 20-03- 61. He opened the floor for a public hearing and invited comments from the audience. No one spoke for or against the ordinance and the Mayor closed the public hearing. Motion: Approve Ordinance 20-03-61 on final reading. There was no discussion and the motion carried unanimously. C. Ordinance No. 80-03-67 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, ARTICLE II WATERWORKS SYSTEM, SEC. 22-27(1)(a) AND SEC. 22- 27 (1)(b), CHARGES FOR WATER SERVICES, TO INCREASE CHARGES FOR WATER SERVICES; TO OMMISSIONERS M O T ( O N S E C O N D Y E S N O BEAVER X BORNO X PARSONS X X WATERS X X MESERVE X BEAVER X BORNO X X PARSONS X WATERS X X MESERVE X Minutes Page -7- September 22, 2003 AMEND ARTICLE III WASTEWATER SYSTEM, DIVISION 7, SEWER USER RATES AND CHARGES, SEC. 22-166 ESTABLISHMENT OF A MONTHLY BASE CHARGE TO INCREASE THE BASE CHARGE FOR SEWER SERVICE, SEC. 22-167, SCHEDULE OF WASTEWATER VOLUME CHARGES, TO INCREASE THE VOLUME RATE FOR SEWER SERVICES; TO AMEND SEC. 22-174 DELINQUENT BILLS TO ELIMINATE CONFLICTING LANGUAGE FOR THE CHARGE FOR RECONNECTION AFTER SERVICE DISCONTINUATION FOR NON-PAYMENT; TO AMEND ARTICLE II WATERWORKS SYSTEM, SEC. 22-29 TO ELIMINATE CONFLICTING LANGUAGE FOR THE CHARGE FOR RECONNECTION AFTER SERVICE DISCONTINUATION FOR NON-PAYMENT; TO AMEND ARTICLE I, IN GENERAL, SEC. 22-4, AUTHORITY TO ADJUST OR WAIVE CHARGES IN APPROPRIATE CASES TO ALLOW GREATER AUTHORITY IN WAIVING DELINQUENT CHARGES; TO AMEND SEC. 22-2, RETURN INVESTMENT POLICY FOR BUCCANEER PLANT TO ALLOW FOR A LESSER TRANSFER TO THE GENERAL FUND; TO PROVIDE FOR SEVERABILITY; TO PROVIDE FOR AN EFFECTIVE DATE The Mayor read the ordinance by title only. The Mayor opened the floor for a public hearing and invited comments from the audience. J.P. Marchioli of 414 Sherry Drive inquired concerning how often late fees could be waived. City Manager Hanson indicated they could be only waived once, not once a year. Jane Wyska of 352 Second Street objected to any utility rate increases. She also reported that since the installation of the new water lines on her street, she was enjoying increased water flow to her home. Bob Totter of 275 11`" Street objected to the transfer of any funds from Enterprise Funds to the General Fund. He felt the funds should be retained for repairs to the Buccaneer Plant. No one else spoke and the Mayor closed the public hearing. Motion: Approve Ordinance No. 80-03-67 on final reading. Commissioner Borno stated that the rate study mandated by the St. Johns River Water Management District (SJRWMD) was not finished and the city would have to make a decision on water rates when it was completed. OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X Minutes Page -8- September 22, 2003 Commissioner Waters reported that there were water problems throughout the state and the city needed to monitor the SJRWMD to ensure water was not being sold to south Flonda. D. Ordinance No. 25-03-34 Public Hearing and Final Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CERTAIN SECTIONS OF CHAPTER 8 FLOOD HAZARD AREAS, ARTICLE I IN GENERAL, AND ARTICLE III, FLOOD HAZARD REDUCTION STANDARDS, TO COMPLY WITH REQUIREMENTS OF THE NATIONAL FLOOD INSURANCE PROGRAM AND THE COMMUNITY RATING SYSTEM; PROVIDING AN EFFECTIVE DATE The Mayor read the ordinance by title only. He opened the floor for a public hearing and invited comments from the audience. J.P. Marchioli of 414 Sherry Drive commented that when his current mortgage was sold to another company, the new company required him to have flood insurance coverage. He inquired if he lived in a flood zone and if passage of the ordinance would affect his property. No one else spoke and the Mayor closed the public hearing. Motion: Approve Ordinance No. 25-03-34 on final reading. Building Official Ford stated that more than 200 homes would be affected and Mr. Marchioli was told to contact him for information. City Manager Hanson pointed out a scrivener's error in Section 2, Subsection 8-5 Definitions, which will be corrected to read "Lowest Floor means the lowest floor of the area's lowest enclosed area, ..." Commissioner Borno requested that letters be sent to the property owners affected by the change. Building Official Ford responded that the after the rating is received from FEMA, the insurance companies must adjust the rates and notify the policyholders. Mr. Ford indicated that the Flood Zone Map would also be updated. There was no more discussion and the motion carried unanimously. E. Ordinance No. 95-03-85 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 14, ANIMALS, • INCREASING AND ADDING CERTAIN FEES, ADDING INCARCERATION FOR THIRD AND SUBSEQUENT OFFENSES, ADDING LIABILITY INSURANCE AND OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X Minutes Page -9- September 22, 2003 SURETY BOND REQUIREMENTS FOR DANGEROUS DOGS, ADDING ADDITIONAL FINES FOR DOGS AND CATS IN HEAT, REPEALING REGISTRATION AND TAGGING REQUIREMENTS AND PROVIDING AN EFFECTIVE DATE Mayor Meserve read the ordinance by title only and announced the public hearing and final reading would be held October 13, 2003. Motion: Approve Ordinance No. 95-03-85 on first reading. Commissioner Borno stated that he understood the work that went into writing the revisions to the ordinance, but he would like to see the fees increased even more than those being recommended. Amendment to the motion: Increase the fees for registering a dangerous dog from $100 to $500, for the capture of a dangerous dog running at-large from $150 to $300 and for a dog or cat in heat running at-large from $100 to $200. Discussion ensued regarding the proposed increases. Following brief discussion, the motion and second were withdrawn and it was agreed the fees could be amended in the future, if problems persist. The Commissioners concurred. Commissioner Parsons inquired concerning the number of dangerous dogs in the city and Chief Thompson indicated he was aware of two. The main motion carried unanimously. 8. Miscellaneous Business: A. Action on a request to defer consideration of a application for a waiver of the parking requirements related to the development of a new commercial building at the southwest corner of Ahern Street and East Coast Drive (City Manager) This item was taken out of sequence and acted on after Item 3. Unfinished Business. B. Appointments to the Police Officer Pension Board (2) and appointments to the General Employees Pension Board (2) Motion: Reappoint Tony F. Downing and Edward L. Lipscomb to two-year terms on the Police Pension Board and to four-year terms on the General Employees Pension Board. There was no discussion and the motion carried unanimously. OMMISSIONERS M O T [ O N S E C O N D Y E S N O BEAVER X BORNO X X PARSONS X WATERS X X MESERVE X BoRNO x WATERS X BEAVER X BORNO X PARSONS X WATERS X X MESERVE X X Minutes Page -10- September 22, 2003 • C. Approve Change Order No. 11 in the amount of $61,609.20 in the Core City Improvement Project (City Manager) Motion: Approve Change Order No. 11 in the amount of $61,609.20 in the Core City Improvement Project. City Manager Hanson explained the change order. Commissioner Borno requested that Neil Aikenhead be properly recognized for his work on the Core City project when it is complete. There was no discussion and the motion carried unanimously. D. Authorize the City Manager to execute a contract with John E. Davie to perform building inspections for the City (City Manager) Motion: Authorize the City Manager to execute a contract with John E. Davie to perform building inspections for the City. There was no discussion and the motion carried unanimously. E. Authorize Builders Care to perform CDBG }lousing rehabilitation services at 45 Robert Street (City Manager) Motion: Authorize Builders Care to perform CDBG housing rehabilitation services at 45 Robert Street. Community Development Director Doerr explained the request as listed in her memo dated September 15, 2003. The memo is attached and made part of this official record as Attachment B. There was no discussion and the motion carried unanimously. F. Approve the purchase of the necessary equipment to provide wireless connectivity for computer systems at various locations throughout the city at a cost of $19,457.69 (City Manager) Motion: Approve the purchase of the necessary equipment to provide wireless connectivity for computer systems at various locations throughout the city at a cost of $19,457.69. Cit Mana er Hanson ex lained that rovidin wireless connectivit Y g P p g Y would reduce the costs of the BellSouth cable connections by $17,783 OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X BEAVER X BoRNO x x PARSONS X X WATERS X MESERVE X BEAVER X BORNO X X PARSONS X WATERS X X MESERVE X Minutes Page -11- September 22, 2003 per year, provide connectivity to city facilities where there is no current access, and provide faster and more efficient data transmission in some locations. Commissioner Waters inquired if wireless technology would be provided for citizens to access city information. Chief Thompson indicated that the city was building toward the use of wireless technology for citizens, but there were security issues to be worked out and it was expensive. The memo dated September 15, 2003 explaining the request is attached and made part of this official record as Attachment C. There was no more discussion and the motion carried unanimously. G. Approve Change Order No. 12 in the amount of $72,372.00 in the Core City Improvement Project (City Manager) City Manager Hanson explained that the estimate for the East Coast sidewalk had increased since the memo was written, and the total for the change order was now $85,623.87. Public Works Director Kosoy reviewed the projects covered under the S change order. The revised Change Order #12 Summary is attached and made part of this official record as Attachment D. Commissioner Beaver stated that he had noticed that the area on East Coast Drive between Ahern up to the crosswalk by Al's Pizza puddled in the center of the street and inquired how fast it should drain and if something could be done about this. Public Works Director Kosoy stated that he would look into areas where puddling occurs during the walk through on Friday. Discussion of the sidewalk replacement ensued. Commissioner Waters inquired as to how the sidewalk would be constructed to raise it above the level of the pavement. Public Works Director Kosoy indicated that it would be replaced with atwo-inch reveal. Commissioner Waters requested that if the discretionary work items on the list were prioritized, that sidewalk replacement be given a high priority. Motion: Approve Change Order No. 12 at the amended cost of $85,623.87. Commissioner Beaver reported that the decorative crosswalk installed at Third and East Coast Drive did not rumble, as it was supposed to do to alert drivers to slow down. Discussion of installation methods ensued. Public Works Director Kosoy stated that the next crosswalk would be OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER X BORNO X X PARSONS X X WATERS X MESERVE X Minutes Page -12- September 22, 2003 installed at 7`h Street with a ''/a" rise to see if that would achieve the desired effect. Commissioner Waters felt motorists should be educated to understand that pedestrians using a crosswalk have the right of way. There was no more discussion and the motion carried unanimously. 9. City Manager A. City Manager's Report There was no City Manager's Report. 10. Reports and/or Requests From City Commissioners and City Attorney Commissioner Borno • Reported that civilians could get approval to use the tennis courts at the Navy Base if they pass background screening. • Urged Commissioners to attend the upcoming Florida League of Cities Legislative Conference in Orlando. Commissioner Parsons • Requested that the City Manager address the tennis court issue. • Inquired concerning the comment made by Mr. Kane that the hose was broken on the traffic counting machine for three days before anyone fixed it, and inquired as to why it took so long to discover it was not working. Chief Thompson explained that the traffic counting machine was usually set up for five days. If the officer who set up the machine was on his days off, the machine may not be checked until he returns. He indicated that the Police Department did not have the manpower to check the counting equipment on a daily basis. Commissioner Waters • Stated that large trucks parking or making deliveries in the Town Center (Al's Pizza area) created hazardous situations and requested that something be done to alleviate the problem. OMMISSIONERS M O T I O N S E C O N D Y E S N O Minutes Page -13- September 22, 2003 • Requested that something be done to recognize Mr. Dagley's contributions to scouting. • Reported that Lad Daniels and he were re-elected to the Board of Directors of the Northeast Florida League of Cities. He indicated that the League was working to have legislation passed to stop unfunded mandates. • Requested that the city evaluate the parking problem at the end of 10`h Street and suggested that consideration be given to early curfew parking to help the residents who live at the Cloister Condominiums with their parking problem. • Urged the Mayor to move forward with addressing the parking problem at Town Center. • Read an excerpt from Tree Board Minutes and thought the Tree Ordinance did not have enough teeth in it if a homeowner could remove a tree without getting a permit from the City. He further stated that the city could make a developer save or replace the trees, but could not require the homeowner to live with existing trees. He thought the city should revisit the Tree Ordinance. • Suggested that consideration be given to building more tennis courts to help solve the problem reported by Mr. Keith. (See Courtesy of the Floor to Visitors). Mayor Meserve • Requested that the Commissioners meet privately with City Manager Hanson to discuss his annual evaluation. He indicated that his compensation package would be discussed at the next meeting. • Complimented City Clerk King for her good work and for providing requested information in a timely manner. There being no further discussion or busi s to c me before the City Commission, the Mayor declared th ng djourned at 9:30 p.m. y u~~vi erve Attest: M resid g Officer Maureen Kin g Certified Municipal OMMISSIONERS M O T I O N S E C O N D Y E S N O ATTACIi1~1ENT A SEPTEMBER 22, 2003 COMMISSION MEETING • September 15, 2003 MEMORANDUM TO: The Honorable Mayor and Members of the City FROM: Jim SUBJECT: Follow-up Report Microahone at Podium; There have been problems with the podium microphone in the City Commission Chambers in recent meetings. In some cases, the sound system "squeals" and in others the speakers cannot be heard by the audience. The sound technicians that originally installed the system have made some adjustments and a flexible neck has been added, but the volume problem has continued. One possible explanation is that people are inadvertently turning on the "mute" switch thinking it is the "on" switch. There are two switches; one for on/off and the other for mute. Staffplans to put tape over the switches prior to the meeting to eliminate this as the source of the problem. It would also be helpful if speakers would leave the microphone in its stand rather than removing it to be held in their hands. If this does not resolve the situation, the microphone will be replaced. Beach Trash Cans; Several weeks ago, the City received complaints that the beach trash cans should have lids to keep insects and rodents away. Staffagreed and ordered lids: Unfortunately, the vendor had to backorder the lids. They have now been delivered and installed by City personnel with chains so that they will not be blown away or taken. r-~ ~_~ • ~~ ~~ ~~ ATTACHMENT B -~ SEPTEMBER 22, 2003 COMMISSION MEETING CITY OF ATLANTIC BEACH CITY COMMISSION STAFF 1tl;PORT AGENDA ITEM: Request to authorize Builders Care to perform rehabilitation services at 45 Roberts Street n SUBMITTED BY: Sonya Doerr, AICP ~~6/ Community Development Director DATE: September 15, 2003 BACKGROUND: At the August 25th regular meeting, the City Commission authorized Builders Care to complete our fiscal year 2002-2003 CDBG housing rehabilitation program with needed improvements to a residence at 45 Lewis Street. Since that meeting, City staff and Builders Care have identified an alternative applicant with more immediate and critical needs. An income eligible application for assistance was received by the owners of 45 Roberts Street earlier in the year, but because of the extent of repairs needed, and the poor condition of the house, it was felt that this house was beyond the scope of our funding capability at that time. Builders Care has proposed to assume the balance of rehab costs required to make the most necessary repairs to the home so that the owners can continue to live in the home, and work using our CDBG funds will be completed by September 30th. (CDBG funds available for a portion of the work are $6,497.88.) Staff recommends that repairs to 45 Roberts Street proceed immediately and that 45 Lewis Street be maintained as our first rehab house for the FY 2003-04 grant year, which will commence October O1, 3003. funds on 45 Roberts Street. RECOMMENDATION: Authorize Builders care to perform the remaining construction services for income eligible residents, expending the balance of Fiscal Year 2002-2003 grant BUDGET: Account 110-1005-515.83-00, not to exceed $30,000.00 for all Fiscal Year 2002- 2003 CDBG Housing Rehabilitation funds, proceeding with repairs to 45 Roberts Street, and then 45 Lewis Street once FY 2003-04 funds become available. ATTACHMENTS: Location map and cost estimate for REVIEWED BY CITY MANA Roberts Street. September 22, 2003 regular meeting AGENDA ITEM #8E SEPTEMBER 22, 2003 • • ,~ u ~~ I s:~. JAXGIS Property Information 91 ~ ~ 70 8~5 75 i I ~Coryyrig hi ~C) 28112 ~ rLy of .lacl®anuillq, FI 65 3~ ~~ 1 E# ame ddress Tota! Value cres !at ook ap ane! egalDescripGons loodZone andUse Zonfn g T 5 172227 000 NGFIELD OHN ROBERTS 908$ .13 003 56A2 19-16 17-2S-29E DONNERS RIP PT LOT 3 Not in Flood 2233 1/2 LOT 11 BLK3 °ne http://maps.coj.neWVEB SITE/DuvalMAps/toolbar.asp 9/15/2003 I ~ AGENDA ITEM #8E sHIP-cDBG EsrlrnATE SEPTEMBER 22, 2003 WINGFIELD, ROBERT LILLIE 45 ROBERT ST. ATLANTIC BEACH FL. 322 1 FAIR MARKET ATLANTIC VALUE OF WORK (SHIP) BUDGET ATLANTIC BEACH BEACH COBG TO BE FUNDED BY ESTIMATED GOALS UNIT (SHIP) BUDGET BUDGET UNIT BUDGET GOALS GDBG AND SHIP CODE ITEM ~ QUANTITY UNITS COST GOALS TOTAL COST TOTAL FUNDS .~...: ,©ENERA4,,G9ND),T_1019$~,, ,.,t.,,,..,,...•.. ..:.,...a. ~.,, ~ ~ ...,w.~.. w~~:._ PERMITS PERMIT 1 LS 6 0 60 60 60 6 TOILET TOILET 1 MO 75 75 D 7 TRANSPORTATION TRANSPORTATION 1 LS 1D0 100 100 100 20 REHAB SPECIALIST REHAB SPECIALIST 20 MH 25 500 25 500 100 SUPERVISION SUPERVISION 20 MH 25 500 25 500 1 DUMP DUMPSTER 2 EA 0 250 500 5D ' „.-,.. ..-„« _-. _,.,.~ : WIFiDOW& ANpOODRS`"µ ~ ~ :~ : WINDOWS ~ . , , ....w~.A_ . REPAIR EXISTING WINDOWS I 400 4 ~ , _ 1 ~ 40~ L ~~ ~ ~ .._..,...,_, ..: . ...,.«.4...w,».:....,...c _ ~« .. , ....,- .... .»-.,n ,.,- ,«,, . w..da........-,., ,..,.,... ..,.... ~.-..,-... ~CHEN .« „...,.....-s ~.•_.-.,,«-.. ,. .,, ,.,....was: ....~....«~..... ...«.,,..,.,,.:.,,w~sw... X ~~««~ DEMO DEMO KTCHEN BASE CABINETS 8 MH 25 2D0 0 28 REPLACE SINK BASE CABINETS AND CABINETS COUNTERS 15 LF 125 1875 0 225 PLUMBING REPLACE KITCHEN SINK 1 LS 400 400 0 40 P..,~..... BAT){,„,,,, , ..«....,,....,... .,,..,~....,.. ......,~~... .:c,a. ~.~.'........,. REPLACE 2 SINGLE HANDLE FAUCETS ON EXISTING WALL HUNG LAVATORY AND PLUMBING REFINISH. 1 LS 350 350 0 35 PLUMBING REPLACE701LET 1 LS 350 350 0 35 REPAIR BROKEN TILE IN SHOWER AND TILE REGROUT 1 LS 250 250 0 25 ROT REPAIR REPAIR ROTTEN FLOORING 1 LS 250 250 0 25 FLOORING REPLACE VINYL FLOORING 7 LS 200 200 0 20 INT PAINT PAINT BATH ROOM 1 LS 0 20 PLUMBING REBUILD TUB VALVE 1 LS 350 350 0 35 ...... ,.. .FRONT PORCH .. _...,....,...,, .a,.. ..„.,,.. .»._....,..z _ ~__ ~ .. :._.,. ,.v..w..u«.«.« ~ ~ ._ ~~ ~~~~* .. ............~_._ ~ ~ DEMO DEMO ROTTEN FLOORING 12 MH 25 300 42 REPAIR ROTTEN SILL, JOIST AND SUB FLOOR ROT REPAIR 12 MH 25 300 42 FLOORING REPLACE VINYL FLOORING 15 SY 20 300 40 _ ...,..,. ..~.... ' _... 'MECHANICAL «..,...;..w .....,,....w ~>.. ~~ ..w....w.. ..,...,...,....«.:., _ _..~__._.» .....•+~..,..i:.,i., SAFE UP ELECTRIC AND ADD HARDWIRED . SMOKE DETECTORS.(SOMEREOEPTACLES IN BACK ARE NOT WORKING) CTRIC 1 LS 500 500 50 ADD 20 AMP CIRCUIT FOR WINDOW UNIT ELECTRIC 1 LS 300 300 3 22000 BTU WINDOW UNIT W/HEAT STRIPS HVAC 1 LS 835 835 1D0 . ~ ~. ~ ~ ~ ~ ~~~ ~~Y~~ ~« ~~a ~ ~ ROT REPAIR . REPAIR ROTTEN WOOD EXTERIOR 1 ~ LS ~ X500 ~ b00 ~~~~60 ~ ~ ~ "Yi9~ EXT. PAINT PRESSURE WASH EXT. 1 LS 175 175 17 MAJOR DEBRIS CLEAN UP AND LANDSCAPE LANDSCAPE WITH VOLUNTEERS 1 L5 150 150 750 EXT. PAINT PAINT EXT LABOR 48 MH 0 0 120 ESP PAINT EXT MATERIAL I 0 T TOTAL S 7 095.00 S 4 085.00 S 15 005.00 SERVICE PROVIDER FEE S 2,000.00 TOTAL S 6 085.00 r1• ~ ~~. ATTACHMENT C ~. SEPTEMBER 22, 2003 COMMISSION MEETIAfG STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: IT Wireless Connectivity to City Sites DATE: September 15, 2003 SUBMITTED BY: David E. Thompson, Chief~of Police/DPS Donna Kaluzniak, Director of Utilities Bryan Smith, IT Administrator BACKGROUND: History: Over the past years, the City has been evaluating and- developing methods of enhancing and increasing network connectivity for city computer sy:>tems. Although most other City systems remain dependent on cable connections, Infi~rmation Technology is moving toward wireless connectivity. The original SCADA system was initially based on a 900 Mhz frequency transmission system, Although this would have been adequate for the existing demands of the SCADA system, it would not have allowed for the further development of SCADA or wireless data transmission for other purposes. This was recognized by the City staff; and an upgrade to ii higher speed data transmission system was approved by the City Commission on January 22, 2003. The staffreport advocated "modifying the existing system design", which would provide the City with the capability to build upon the system in the future. Additionally, this upgrade provided the supporting infrastructure for the desired replacement (in the year 2004) of the Frame Relay connections leased from Bell South-for which the City is paying more than $23,434 per year. The change order upgraded the wireless network on which the SCADA system functions, and it provided a key part of the structure on which to base future wireless data transmissions. However, it did not complete the entire package necessary for wireless connections to the outlying City computer systems. The ~~CADA system was modified and completed, and the system is operational. However, the equipment to complete the connectivity to all of the City locations was not included ixi the January change order. Currently, there are a number of city sites that are either not connected to the City computer network, or the connections suffer from the inherent problems associated with dial up connections, or the connections are still dependent on the use of frame relay connections for which the City pays considerable money. The resulting inefficiencies waste city time and resources. AGENDA ITEM #8F SEPTEMBER 22, 2003 Proposal; City staffmembers have identified and evaluated several solutions to the existing problems. The recommended course of action is to purchase and install the necessary equipment to provide wireless connectivity for computer systems at several locations around the City. This will provide for higher speed data transmission from these locations to the City computer network based at City Hall. Locations Facilities Current Status 1200 Sandpiper Lane Public Works Frame Relay Connection 716 Ocean Blvd Adele Grage Center Frame Relay Connection 1100 Sandpiper Lane WWTP #1 Dial Up Connection 902 Assisi Lane Water Plant #3 Frame Relay Connection 739 Wonderwood Road WWTP #2 No Connection 469 1 l~' Street Water Plant #1 No Connection • 2301 Mayport Road Water Plant #2 No Connection This staffreport recommends the approval of funding to provide wireless connectivity from these sites to the City computer network located at City Hall. Advantages: 1. These modifications to the system will reduce the costs of the BellSouth cable connections totaling $23,434 per year. If we sign a maintenance contract ($5,650) for annual service, then the total reduction will be $17,784. 2. These changes will provide connectivity to City facilities where there is currently no access to the City network. At the present time, employees must actually leave the job site and drive to another City location where network access is available. If we provided frame relay connections to the three sites noted above, then the cost for the three sites would total an additional $10,503 per year. 3: The wireless data transmission rate is faster and more efficient than the existing connections in some locations. For example, the dial up connection at 1100 Sandpiper Lane is slow, unreliable, and constantly hindered by being "kicked off' the system. The current shared capacity for data transmission for these sites is approximately 1.5 M. The proposed wireless connection will increase the shared AGENDA ITEM #8r SEPTEMBER 22, 2003 capacity to 11 M. The future expansion to 54 M can be accomplished while utilizing the proposed system. 4. This initiative into wireless connectivity allows the City to move into a new area of technology. Although this has been successfully utilized in other communities, the City of Atlantic Beach is moving with some sense of caution relative to wireless data transmission. The long term implications of wireless data transmission have the potential for expanded utilization throughout the City. This specific project allows the City to apply and evaluate this technology on a small scale, before making more significant commitments for the future. BUDGET: The cost of the recommended connectivity is $19,457.69. Staffrequested quotes from two vendors experienced in this type of work, TouchPoint and DUOS Engineering. Quotes included prices to connect all of the City facilities noted above to the City network at City Hall. The DUOS prices were 56% higher than TouchPoint prices. TouchPoint has been the subcontractor for the radio installation for the City's SCADA contractor (Control Design), and TouchPoint has done a good job on the installation. There is available funding in the 2002-03 budget to cover these expenses. Public Utilities will pay for $12,636.85 of the costs, and Public Works will pay the remaining $6,820.84 from an administrative account to cover the Public Works and Parks & Recreation portions of the project. RECOMMENDATIONS: To approve the expenditure of funds, as discussed above, to TouchPoint to purchase and install the equipment to establish wireless connectivity from locations identified in the staff report above. ATTACHMENTS: TouchPoint Proposal and Letter REVIEWED BY CITY MANAG AGF~QDA ITEM NUMBER: • AGENDA ITEAZ #8F SEPTEAZBER 22, 2003 This letter was revised on 9/10/03 to include Water Treatment Plant number 1. This letter was revised on 9/15/03 to reflect the consolidated quote number TPIQ7918. September 15, 2003 Donna, Per your request, below is a statement indicating the capabilities of the wireless network. Please let me know if you need any points clarified or if you would like any specific additions to the statement. When implemented, the equipment and service detailed in quote TPIQ7918 will connect the data networks of City Hall located at 800 Seminole Rd, 716 Ocean, 902 Assisi and 1200 Sandpiper with the previously implemented wireless networks installed at the following locations: • Waste Water Treatment Plant Number 1 located at 1100 Sandpiper • Water Plant Number 2 located at 2301 Mayport Rd. • Water Plant Number 3 located at 902 Assisi Lane • Waste Water Treatment Plant Number 2 located at 739 Wonderwood • Water Plant Number 1 located at 469 11~' St. When complete, devices that are currently connected to the wireless networks at any of the above listed locations will be able to communicate with devices connected to the bridges that will be installed at the locations specified by the quote above. (IP network standards dictate that devices connected to the bridge at City Hall must have IP addresses that can communicate with the IP address assigned to the bridge, or be routed by equipment, such as a firewall, that is capable of connecting differing IP networks.) Sincerely, Eric Johnson TouchPoint, Inc. • 10199 Southside Btva. Suite 106 ~~ QUOTE Jacksonville, FL 32256 ~ ~ TP1Q7918 ~ ~ 1 ~` ~ Phone: (904)519-9933 ' ,,,3 ~ Fax (904) 519-9988 ~°'•,/ ~ 09~08~03 ~ y Peter Thornton ~ ~ N • • • • N ti City of Atlantic Beach City of Atlantic Beach ° ` ~ Bryan Smith Bryan Smith 800 Seminole Rd. .800 Seminole Rd. Atlantic Beach, FL 32233 Atlantic Beach, FL 32233 Wireless Additions Split ® ~® 1200 Sandpiper Hardware 1 CISCO 350 SERIES 11 MBPS DSSS BRG Wl12861T W EP $979.87 5979.87 1 Mist Equipment $997.86 x987.86 Installation 1 Install, configure and test antennas at 4 remote locations. Install 1 $1,316.51 51,316.51 90 degree sectoral antennas on city water tower location. Install and test wireless bridges at all locations. Tune antennas to acheive maximum signal strength. Perform IP connectivitytesting. User acceptance testing. 3 Bridge/PC Configuration ~ Testing $150.00 5450.00 SubTotal $3,744.24 716 Ocean Hardware 1 CISCO 350 SERIES 11 MBPS DSSS BRG Wl128BIT WEP $979.87 5979.87 1 Misc Equipment $690.D0 5690.00 Installation 1 Install, configure and test antennas at 4 remote locations. Install 1 $956.73 5956.73 90 degree sectoral antennas on citywatertower location. Install and test wireless bridges at all locations. Tune antennas to acheive maximum signal strength. Perform IP connectivitytesting. User acceptance testing. 3 BridgelPC Configuration & Testing $150.00 5450.00 SubTotal $3,078.60 City HaII/Water Tower Hardware 2 CISCO 350 SERIES 11 MBPS DSSS BRG Wl128B1T WEP $g7g,87 51,959.74 Page ~ Gty Cescrirtion Misc Equipment Installation 1 Install, configure and test antennas at 4 remote locations. Insfall 1 SubTotal 90 degree sectoral antennas on citywatertower location. Install and test wireless bridges at all locations. Tune antennas to acheive maximum signal strength. Perform IP connectivitytesting. User acceptance testing. 6 Bridge/PC Configuration & Testing t"7 ~~ ~ ICJ $5,222.44 S5,222.44 ~ 7' G r t=J ~, ~ ~ i $4,554.67 $4,554.67 r~ r-. ~J 11 ~ r~ ~ 0 00 o ~ w $150.00 5900.00 512,636.85 SubTotal 519,457,x9 Sales Tax 50.00 Shipping 50.00 Total $19,457.69 This quote may not include all applicable shipping/i'Iandling and sales tax charges. CONSEOIIENTIAL DAMAGES: TouchPoint shall not be liable for any spsclal, incidental, exemplary or arty other damage, direct indiroc; or eonsequerroal loss or e~ense or for {including death) tb arty person, orbss or damage to property (nckrding witlroutimitaion, property heeded or processed bythe vse of said equipmenq or loss of entiapated profits, savings, goodwNl, roputation, business reafpts or contracts, or lassos rosutting from third partycWms awn ITTouchPointhas bean notified of the possbAty or IkelYrood of such damages occurring. LIMITATION OF LIABILITY: In no everrtvwl Touch Point's liabiiiy n the aggregate for arty damages to customer or, arty customer entity, or third party ever exceed the price paid by eusbmer to TouchPointherounderfot the IndMdual produetor serNu subjsctto such claim rogardkss of the form of action, wfw>har based on wntrae; negigence, strict liablfty, products iabilityor otherxise ropalr or replacement of the product or roMd of the purchase price shaA beatTouchPoint's solo dscretion. The forogoing shall be custon»r's solo and exclusive rights. WARRANTIES: TouchPoiM does not metre any egress or impied wwnerrties, eondAOrrs, or rspresentadons,whefher oreJ or writlen, expressed, implied or staWtory. To the customer or arty other partywilfi respactto the producgs) sold pursuant m tlrls agreenent. Witlrout NmMing Ure foregoing, anyfmpied warrant' or condiion of the merchantability, Including fhe Implied rrty of merchantability or fitness for a particuhr purpose, aro e~prossy excluded. Customer hereby dkchims same. FACTURER WARRANTIES: TouchPoint metres no wartanties, conditions, or repreaerkations concerning the adequery or existence of erry manufacturer orvendorwarrenties; wr, Touchpoint agrees to assign to customer, to the e>Qent assignable, nary rights under such wartanths solely for the purpose of making a wwronty a Wm ageinsttha manufacturer. eat olherwk• In violation of any agrwmonts and customer may onforce the same so long as the customer is no! In defauk of thk agreement AGREEMENT MID CONDITIONS OF SALE:1.Retums are subject to a 1596 rostocldng fee end roquire a realm authorization number provided byTouchPoint.2.lnvoices not paid wihin terms apeelflod on Inwlce ne subject to finance ehrges of 1596 of Iha unpaid balance each month. 3.Customer atWl t» rosporebk Tor all legal and collection fws Incurred In the colectlon of arty past duo balances. Vonu• for arty wNection itiga6on wit be h Duval Gourdy, Florlde.4A mirrirruun service fee of $25A0 wU be chsrged for any rohrmed checks. • Page ~I i ~~ i !. SI~:]''1'1~;~1G1?R :. '.UU"~ (:il~l~l 1551 U\ ?Il~.l~:~i' l \(; .. Atlantic Beach Core City Improvements Projccc Petticoat Contra cting, Inc. Change Order #l2 Summary Item Description Qty L.init Price l;~aensiou Days A. Completing Street Repair 1 11th Street Reconstruction 1 IS 57,1'H)(L00 ~ 1 UOU.UO O 2 Timber Walls on 2nd Street 1 LS `~~ t ,:>fll).UO w 1,3UO.UU U 3 Bollards around Baffle Baxes 1 IS ~?,2UU.UU ~~,21)b.UO U B. Beach End Asphalt Improvements 1 7th Street Overlay 1 IS SI,(~9h.UU ~1,(i~)8.00 I) 2 8th Street Overlay 1 LS 57,51n.nU i~510.OU (~ 3 10th Street Overlay 1 LS ~'?,3O.UU ~?,S:iU.(IO O 4 Beach Avenue Overlay 1 IS `~-3,i9£i.0(t :~•;,59(~.UO U C. Adjoining Drainage Problems 1 1st Street- East Coast to Ocean 1 LS X7,5•;,.UO :~7,.`i•;7.0O (i 2 East Coast Drive-10th St. to 11th St. 1 LS ~ 1 G.(;50.OO `I G,H:i(L0U U 3 Drainage Improvement-7th Street& Ocean 1 IS ti]3,?7~~.DU ti13, ~ScJ.UO 0 D, East Coast Drive Sidewalk Improvements 1 East Coast Drive Sidewalk Replacements 1 LS S1 y,]?)i.UO ~] i,1?8.1)U U SuUtotal: 57G,~U.UU General Conditions and Bond on Original 1 t erns at 12.8°r~,: $8,783.87 "Total: 585,(23.47 0 • Change Order No. 12 Item Summary Sheet ~o. Description A. Completing Street Repairs Agenda Item #8G September 22, 2003 1. 11th Street reconstruction: Mill and resurface 11th Street from Seminole Rd. west to sanitary sewer lift station. The existing road exhibits considerable settlement and pavement distress. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $7,000.00 Days Added: 2. Timber Walls on 2"d Street: Add Timber walls to harmonize private property with the reconstructed roadway. Direcf costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $1,300.00 Days Added: 3. Bollards around Baffle Boxes: Change Order 5 included the installation of 6 bollards to protect the baffle boxes from vehicle Traffic. It has been determined that 4 additional bollards are needed at the Pine Street Structure. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous .change .orders. Total Cost: $2,200.00 Days Added ~. Beach End Asphalt Improvements 1. 7th Street Overlay: Resurface portion of 7~' Street from Beach Ave. to the street end. Direct costs shown are extended from unit prices established in the .bid documents, or costs for similar work approved under previous change orders. Total Cost: $1,098.00 Days Added: 2. 8tt' Street Overlay: Mill and resurface section of 8t'' Street from Ocean Blvd. to Beach Ave. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $5,510.00 Days Added: 3. 10t" Street Overlay: Resurface section of 10th Street from Beach Avenue to the street end. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $2,350.00 Days Added: 4. Beach Avenue Overlay: Mill and Resurface a section of Beach Avenue from 8th Street to Club Drive. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $4,598.00 Days Added: • Change Order No. 12 Item Summary Sheet C. Adjoining Drainage Problems: Agenda Item #8G September 22, 2Q03 1. 18t Street- East Coast to Ocean: Reconstruct 1St Street from East Coast Drive to Ocean to restore positive drainage to Ocean. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $7,547.00 Days Added: 2. East Coast Drive -10th Street to 11th Street: Reconstruct roadway to add positive drainage to 10th Street and 11th Street. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $16,850.00 Days Added: 3. Drainage Improvements - 7th Street and Ocean: Add drainage inlet and pipe to improve drainage at the intersection. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $13,259.00 Days Added: ~. East Coast Sidewalk Improvements 1. East Coast Drive Sidewalk Replacement: Replace substandard sidewalk at various locations along East Coast Drive. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $15,128.00 Days Added: • Change Order No. 12 Item Summary Sheet ~o. Description A. Completing Street Repairs Agenda Item #8G September 22, 2003 1. 11t" Street reconstruction: Mill and resurface 11t" Street from Seminole Rd. west to sanitary sewer lift station. The existing road exhibits considerable settlement and pavement distress. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $7,000.00 Days Added: 2. Timber Walls on 2"d Street: Add timber walls to harmonize privafe property with the reconstructed roadway. Direct costs shown are extended from unit prices established in fhe bid documents, or costs for similar work approved under previous change orders. Total Cost: $9,300.00 Days Added: 3. Bollards around Baffle Boxes: Change Order 5 included the installation of 6 bo//arols to protect the baffle boxes from vehicle traffic. It has been determined that 4 additional bollards are needed at the Pine Street Structure. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $2,200.00 Days Added ~. Beach End Asphalt Improvements 1. 7t" Street Overlay: Resurface portion of 7~' Street from Beach Ave. to the street end. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $9,098.00 Days Added: 2. 8"' Street Overlay: Mill and resurface section of 8~' Street from Ocean Blvd, to Beach Ave. Direct costs shown are extended from unit prices established in the bid documents, oncosts for similar work approved under previous change orders. Total Cost: $5,590.00 Days Added: 3. 10~" Street Overlay: Resurface section of 10~' Street from Beach Avenue to the street end. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $2,350.00 Days Added: 4. Beach Avenue Overlay: Mill and Resurface a section of Beach Avenue from 8~' Street to Club Drive. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $4,598.00 Days Added: Change Order No. 12 Item Summary Sheet C. Adjoining Drainage Problems: Agenda Item #8G September 22, 2003 1. 1St Street- East Coast to Ocean: Reconstruct 1St Street from East Coast Drive to Ocean to restore positive drainage to Ocean. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $7,547.00 Days Added: 2. East Coast Drive -10t`' Street to 1'I~' Street: Reconstruct roadway to add positive drainage to 10tt' Street and 11t" Street. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $96,850.00 Days Added: 3. Drainage Improvements - 7t+' Street and Ocean: Add drainage inlet and pipe to improve drainage at the intersection. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $93,259.00 Days Added: ~. East Coast Sidewalk Improvements 1. East Coast Drive Sidewalk Replacement: Replace substandard sidewalk at various locations along East Coast Drive. Direct costs shown are extended from unit prices established in the bid documents, or costs fior similar work approved under previous change orders. Total Cost: $95,128.00 Days Added: Change Order No. 12 Item Summary Sheet ~o. Description A. Completing Street Repairs Agenda Item #8G September 22, 2003 11t" Street reconstruction: Mill and resurface 11th Street from Seminole Rd. west to sanitary sewer lift station. The existing road exhibits considerable settlement and pavement distress. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $7,000.00 Days Added: 2. Timber Walls on Znd Street: Add timber walls fo harmonize privafe property with the reconstnrcfed roadway. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $1,300.00 Days Added: 3. Bollards around BafiFle Boxes: Change Order 5 included the installation of 6 bollards to profect the baffle boxes from vehicle traffrc. It has been determined that 4 additional bollards are needed at the Pine Street Structure. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $2,200.00 Days Added ~. Beach End Asphalt Improvements 7. 7t" Street Overlay: Resurface portion of 7th Street from Beach Ave. to the street end. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $9,098.00 Days Added: 2. 8t" Street Overlay: Mill and resurface section of 8th Street from Ocean Blvd. to Beach Ave. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $5,510.00 Days Added: 3. 10th Street Overlay: Resurface section ofi 10th Street from Beach Avenue to the street end. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $2,350.00 Days Added: 4. Beach Avenue Overlay: Mill and Resurface a section of Beach Avenue from 8th Street to Club Drive. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $4,598.00 Days Added: Change Order No. 12 Item Summary Sheet C. Adjoining Drainage Problems: Agenda Item #8G September 22, 2003 1. 1St Street- East Coast to Ocean: Reconstruct 1St Street from East Coast Drive to Ocean to restore positive drainage to Ocean. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $7,547.00 Days Added: 2. East Coast Drive -10ti' Street to 11tt' Street: Reconstruct roadway to add positive drainage to 10th Street and 11th Street. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $16,850.00 Days Added: 3. Drainage Improvements - 7th Street and Ocean: Add drainage inlet and pipe to improve drainage at the intersection. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $13,259.00 Days Added: ~. East Coast Sidewalk Improvements 1. East Coast Drive Sidewalk Replacement: Replace substandard sidewalk at various locations along East Coast Drive. Direct costs shown are extended from unit prices established in the bid documents, or costs for similar work approved under previous change orders. Total Cost: $15,128.00 Days Added: • r 1/ u City of Atlantic Beach Construction Change Order Change Order No: 12 Date: 22-Sep-03 Description of Project; Core City Improvements Projed Name of Contrador: Petticoat Coniradino , Inc. Contractor's Address: 11025 Blasius Rd., Jacksonville, FL 32226 Sid No.: 0102-13 Original Contract Amount: ~ 4,184,153.91 Original Contingency Previous Change Orders: $ 500,882.52 Amount: Change Order No.: 12 $ 85,623.87 Less Total C.O. To Date: Revised Contrad Total thru C.O. No.: 12 $ 4,770,860.30 Remaining Contingency: Original Contract Time: Contrad Time Added thru C.O. No.: Revised Contrad Time Projected Completed Date: 540 Davs 12 100 Davs 640 Davs 15-Aor-04 In compliance with the General Conditions of the above the referenced contrad, PETTICOAT CONTRACTING, INC. and THE CITY OF ATLANTIC BEACH do both hereby agree that PETTICOAT CONTRACTING, INC. shall make the following changes, additions or deletions to the work specified in the specifications and plans. * See attached summary The cost of the changes under this Change Order will increase the initial Contrad in the amount of: $ 85,823.87 PETTICOAT CONTRACTING, INC. Petticoat Contrading, Inc. Date Tltle CITY OF ATLANTIC BEACH Clty Manager Date $ 627,623.09 $ (586,506.39) ~ 41,116.70 •