10-13-03 vCITY OF ATLANTIC BEACH
COMMISSION MEETING OCTOBER 13, 2003
AGENDA
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Regular Commission meeting of September 22 and the
election meeting of October 7, 2003
2. Courtesy of Floor to Visitors
A. Report on Mayport Road redevelopment study
3. Unfinished Business from Previous Meetings
A. City Manager's follow-up report
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of the following monthly reports: Building Department,
Public Works and Utilities Departments, New Occupational Licenses, and Utility
Sales (City Manager)
B. Approve aone-year extension to the contract with Cuyler's Lawn Maintenance
for lawn service (Bid No. 0001-25) (City Manager)
C. Approve purchase of a Roll-On/Roll-Off Sludge Container as specified in Bid No.
0203-22 (re-bid) from Galbraith Inc. in the amount of $15,154.00 (City Manager)
5. Committee Reports
6. Action on Resolutions
7. Action on Ordinances
A. Ordinance No. 95-03-85 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 14, ANIMALS, INCREASING AND ADDING
CERTAIN FEES, ADDING INCARCERATION FOR THIRD AND
SUBSEQUENT OFFENSES, ADDING LIABILITY INSURANCE AND
SURETY BOND REQUIREMENTS .FOR DANGEROUS DOGS, ADDING
ADDITIONAL FINES FOR DOGS AND CATS IN HEAT, REPEALING
REGISTRATION AND TAGGING REQUIREMENTS AND PROVIDING AN
EFFECTIVE DATE
8. Miscellaneous Business
A. Public hearing and action on a request for aUse-by-Exception, in accordance with
Section 24-161 (i) of the Land Development Regulations, to reduce the required
number of parking spaces from 28 to 13, and to reduce the width of spaces from
ten feet to nine feet, related to the proposed development of a new commercial
building containing retail and professional office uses to be located at the
southwest corner of Ahern Street and East Coast Drive; action on a request for a
height waiver in accordance with Section 24-156 to allow the proposed building
to exceed the 25-foot height limit within the Central Business District (City
Manager)
B. Public hearing and action on a request from Allen Industries on behalf of Giant
Oil (BP) for a waiver from the sign regulations to allow for full replacement of
face material on a nonconforming pylon sign located at 1211 Mayport Road (City
Manager)
C. Public hearing and action on a request for aUse-by-Exception (File Number
UBE-2003-04) filed by Merv and Theresa Russell to allow certain uses within the
Commercial General Zoning District limited to those as set forth within Section
24-111: (c) (6) Contractor not requiring outdoor storage; (c) (7) Limited
warehousing, and (c) (10) Cabinet shops, for property located on the east side of
Stocks Street between Levy Road and West 14th Street, and described as Lots 1
through 5, Block 243 within the Section "H" subdivision (City Manager)
D. Joint Public hearing related to Jacksonville and Atlantic Beach re-naming Church
Road to Dutton Island Road, West and Dutton Island Road, East (City Manager)
E. Action on a report by the City Manager regarding restructuring of water and
sewer rates (City Manager)
F. Action on a waiver of subdivision regulations requested by Tawana Wagner (City
Manager)
G. Authorize the City Manager to sign an agreement with BelISouth to use a 20' x
20' easement at Veterans' Memorial Park (City Manager)
H. Appointments to Tree Board (2)
I. Approval of the new Local 630 White Collar union contract for the period
October 1, 2003 through September 30, 2004 (City Manager)
J. Approve changing the employee's birthday from a "floating" holiday to Personal
Leave (City Manager)
K. Approve Interlocal Agreement with the City of Jacksonville for funding for Adele
Grage Cultural Center (City Manager)
L. Discussion and related action on the City Manager's compensation (Mayor)
9. City Manager
A. Status report on Core City improvement project
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
2
If any person decides to appeal any decision made by the City Commission with respect to any
matter considered at any meeting, such person may need a record of the proceedings, and, for
such purpose, may need to ensure that a verbatim record of the proceedings is made, which record
shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit
a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and
persons with disabilities needing special accommodation to
contact the City Clerk by 5:00 PM, Friday, October 10, 2003.
~J
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Section 286.26, Florida Statutes,
participate in this meeting should
3
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
ROAD AT 7:15 P.M. ON TUESDAY, OCTOBER 13, 2003
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by the Mayor was followed by the Pledge of Allegiance to the
Flag.
1. Approval of the minutes of the Regular Commission meeting
® of September 22, 2003 and the Election Meeting of October 7,
2003
Motion: Approve the minutes of the Regular Commission
Meeting of September 8, 2003 and the EIection Meeting of
October 7, 2003 as presented.
The motion carried unanimously.
Mayor Meserve stated that he wished to take Item 8A out of sequence
and act on it at this time. He indicated that the item was advertised for a
public hearing, but the property owner had requested that the item
be deferred until after the Joint Commission on parking in Town Center,
being formed with the City of Neptune Beach makes its recommendation
to the city.
8A. Public Bearing and action on a request for aUse-by-
Esception, in accordance with Section 24-161 (i) of the Land
Development Regulations, to reduce the required number of
parking spaces fro 28 to 13, and to reduce the width of spaces
from ten feet to nine feet, related to the proposed
development of a new commercial building containing retail
and professional office uses to be located at the soutlnvest
corner of Ahern Street and East Coast Drive; action on a
request for a height waiver in accordance with Section 24-
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October 13, 2003
156 to allow the proposed building to exceed the 25-foot
• height limit within the Central Business District (City
Manager)
Motion: Defer action on the request until thirty days after
the Joint Commission makes its recommendation to the city.
Mayor Meserve opened the floor for a public hearing. Rona Brinlee and
David Hurst inquired if another public hearing would be held. Mayor
Meserve indicated that a public hearing would be held after the Joint
Commission made its recommendation to the city. Ms. Brinlee and Mr.
Hurst indicated they would reserve their comments until that time.
Pat Pillmore of 995 Camelia Street believed the parking problem
would only get worse and suggested that the city find a long term
solution to the problem through consideration of the use of mass transit,
shuttle service from an outlying parking lot such as K-Mart, or the
construction of a parking garage.
Nadine McDade of 54 East Coast Drive stated that the applicant was
requesting too many exceptions to the land development regulations and
felt they should have to abide by the existing rules.
Ed McDade of the same address agreed and stated he would defer his
comments to the next public hearing.
Paul Harden of 1301 Riverplace Blvd., Suite 2601, an attorney
representing South Coast Capital Partners, who own adjacent property,
stated that he would like to be notified of the next public hearing.
Sandy Forsyth of 2345 Seminole Rcacli Court stated he opposed the
parking variance and believed each business should provide adequate on-
siteparking. He believed a reduction in the width of individual parking
spaces would negatively impact handicapped parking.
Mr. Forsyth commented that on a recent walk in the Oceanwalk area, he
encountered the following problems with the sidewalks: (1) Shrubbery
obstructions, (2) A slippery algae buildup on some areas, (3) Uneven
construction, and (4) Cars parked across the sidewalk. He requested that
the city address these matters to keep sidewalks safe for those who enjoy
walking.
No one else spoke and the Mayor closed the public hearing.
There was no more discussion and the motion carried unanimously.
Ma or Meserve reco nized Council Members Art Graham and Warren
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Alvarez from the City of Jacksonville.
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October 13, 2003
n ree vided back round
Charles Dupraw of 2466 Mo trea[ St t, pro g
information concerning his water bill and spoke in opposition to the 25%
surcharge charged to non-resident water users and any rate increase.
J.P. Marchioli of 414 Sherry Drive commented on the following: (1)
Complained about a recent high water bill, (2) Felt the decorative
crosswalks being installed by the city failed as traffic calming devices,
(3) Stated that he had received no response to his petition to reduce
speeding on Sherry Drive, and (4) Suggested that to solve parking
problems, citizens park at either K-Mart or the North Beach Center and
walk to Town Center.
Jose Munos of the Boys and Girls Club -Keystone Club stated that he
had brought three of the Keystone Club's members to the meeting to
learn the proper way to conduct the opening of a meeting.
Dorothy Kerber of 365 1St Street inquired if handicapped parking was
required for the proposed commercial building (Item 8A) and pointed out
that if it was required, a handicapped parking space would have to be
constructed at the wider width.
Douglas Speed of 1207 Seminole Road reported on an existing parking
problem at City Hall and pointed out that construction of a skate park in
Jack Russell Park would only worsen the parking problem.
2. Courtesy of the Floor to Visitors
A. Report on Mayport Road Redevelopment Study
David Stroud, from Reynold, Smith and Hills (RS&H), consultants who
conduct the study for the First Coast Metropolitan Planning Organization
(MPO), provided a broad overview of the results of the Mayport Road
Access Management Study, which included a review of existing
conditions, a report on future traffic demands and the recommendations
for redevelopment of the road.
Mr. Stroud noted the study area was approximately 3.5 miles in length
and covered Mayport Road from Atlantic Boulevard to the Wonderwood
Drive area. Mr. Stroud briefly reviewed the following recommendations
for redevelopment of the road: (1) Construct raised landscaped medians,
(2) Construct a dedicated 4-foot wide bicycle lane, (3) Install lighting for
pedestrians and vehicles, (4) Construct U-turn cutouts at median breaks,
and (5) Construct S-foot wide sidewalks. Illustrative views of the
recommendations were provided.
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October 13, 2003
Mr. Stroud reported that the project would be completed in five phases,
with the first phase being the area from Atlantic Boulevard to Church
Road (Dutton Island Road East and West). It was reported that the city's
total cost for the improvements would be $1.1M. A copy of the study is
attached and made part of this official record as Attachment A.
A question and answer session followed the presentation.
Commissioner Beaver expressed concern relative to narrowing the road
going north to one lane by the flyover and inquired as to input received
from the Jacksonville Transportation Authority (JTA) relative to the
reduced lane change. Mr. Stroud indicated that the JTA had attended the
meetings and after options were considered, nothing had changed except
there would be no bus stop locations in the single Iane area.
Commissioner Beaver expressed concern that opening of the
Wonderwood Expressway would bring increased traffic to the beaches,
and if traffic flow to the south was reduced, this might divert traffic onto
side streets, such as Plaza. Mr. Stroud indicated that the traffic models
used took this into consideration, and explained that the area where there
was only one lane northbound, had sufficient distance to allow vehicles
to pass disabled vehicles or a stopped bus situation, but the design aspect
would be determined during the design phase of the study.
Commissioner Beaver stated he thought the one lane situation was both
north and south bound. Mr. Stroud stated that the "one lane" situation
was only going north from Atlantic Boulevard toward the Post Office.
Commissioner Borno inquired if school bus traffic was considered in the
modeling. Mr. Stroud responded that it was not considered at this time.
Commissioner Borno indicated that there were approximately twelve
school bus stops on Mayport Road, which tied up traffic twice a day. He
believed it would be better for traffic flow and the safety of the children,
to reroute the bus stops to a side street that looped back around to
Mayport Road. Mr. Stroud stated that he would make sure this concern
was addressed in the next phase of the study.
Mayor Meserve inquired if the raised, landscaped medians could be
considered the same as a divided highway, which would allow traffic
going in the opposite direction of the bus to continue to flow when the
bus stopped. Chief Thompson confirmed that it would be considered the
same as a divided highway.
Mayor Meserve commented that $500,000 had already been received to
begin the process, and noted that the FDOT had been involved in most
stages of the study and had not expressed any disapproval. He indicated
• that Aage Schroeder, District Secretary of the FDOT, stated they would
readdress lowering the speed limit once some traffic calming took place.
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October 13, 2003
Mayor Meserve recognized Capt. John Mitchell, former Base
Commander and Chair of the Mayport Road Development Subcommittee
of the Mayport Waterfront Partnership, and thanked him for his work.
Mayor Meserve indicated that he would also like to take Items 8D and
8K out of sequence and act on them at this time.
8D. Joint Public Hearing related to Jacksonville and Atlantic
Beach re-naming Church Road to Dutton Island Road West
and Dutton Island Road East (City Manager)
Mayor Meserve stated that the City of Atlantic Beach was asked by the
City of Jacksonville to hold a public hearing concerning the renaming of
the road since it is the dividing line between the two cities.
Mayor Meserve opened the floor for a public hearing and invited
comments from the audience.
J.P. Marchioli of 414 Sherry Drive thought naming the road Dutton
Island Road West and Dutton Island Road East might cause some
confusion since Dutton Island is located west of Mayport Road.
Stephen Kuti of 1132 Linkside Drive felt any citizen living on Church
Road should be compensated for the additional expenses associated with
the change, and inquired if they were being compensated.
No one else spoke and the Mayor closed the public hearing.
Commissioner Waters explained that Mayport Road was the east/west
dividing line for the city and many streets had the east/west designations.
8K. Approve Interlocal Agreement with the City of Jacksonville
for funding for Adele Grage Cultural Center (City Manager)
Motion: Approve Interlocal Agreement with the City of
Jacksonville for funding for Adele Grage Cultural Center.
Mayor Meserve thanked City of Jacksonville Council Members Art
Graham and Warren Alvarez for their assistance in securing the funding.
Amendment to the motion: Authorize the Mayor to sign the
Interlocal Agreement.
There was no discussion and the amendment to the motion and the
motion carried unanimously.
3. Unfinished Business from Previous Meetin s
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October 13, 2003
A. City Manager's follow-up report
City Manager Hanson reported on each item of his written report. The
City Manager's follow-up report is attached and made part of this
official record as Attachment B.
Veterans' Park
In response to a letter to the editor, Commissioner Beaver explained that
the additional small piece of property obtained from the Jacksonville
Transportation Authority (JTA) would be used for the memorial park and
the original property would be used for the children's playground.
Mayor Meserve provided additional background information and pointed
out that the city had worked with the JTA for more than three years to
obtain the land for the park, at no cost to the city. He stated that the land
was being developed as a children's park for the Marsh Oaks area and
had not been diverted for any other use.
4. Consent Agenda
A. Acknowledge receipt of the following monthly reports:
Building Department, Public Works and Utilities
Departments, New Occupational Licenses and Utility Sales
B. Approve aone-year extension to the contract with Cuyler's
Lawn Maintenance for lawn service (Bid No. 0001-25 (City
Manager)
C. Approve the purchase of a roll-on/roll-off sludge container
from Galbraith, Inc., in the amount of $15,154.00 as specified
in Bid No. 0203-22 (Re-bid) (City Manager)
Motion: Approve Consent Agenda Items A-C as presented.
The motion carried unanimously.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
7. Action on Ordinances:
A. Ordinance No. 95-03-85 Public Hearing & Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 14, ANIMALS,
• INCREASING AND ADDING CERTAIN FEES, ADDING
INCARCERATION FOR THIRD AND SUBSEQUENT
OFFENSES, ADDING LIABILITY INSURANCE AND
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October 13, 2003
SURETY BOND REQUIREMENTS FOR DANGEROUS
DOGS, ADDING ADDITIONAL FINES FOR DOGS AND
CATS IN HEAT, REPEALING REGISTRATION AND
TAGGING REQUIREMENTS AND PROVIDING AN
EFFECTIVE DATE
Mayor Meserve read the ordinance by title only and opened the floor for
the public hearing.
No one spoke and the Mayor closed the public hearing.
Motion: Approve Ordinance No. 95-03-85 on final reading.
Commissioner Borno pointed out a change in the second sentence of
section 4-30 (b) (3) which should read "...and a definite term of
imprisonment not exceeding sixty (60) days..."
Commissioner Waters recounted a recent incident of a dog running at
large in his neighborhood and stated that he was pleased the ordinance
was passed.
The motion carried unanimously.
8. Miscellaneous Business:
A. Public Bearing and action on a request for aUse-by-
Exception, in accordance with Section 24-161 (i) of the Land
Development Regulations, to reduce the required number of
parking spaces fro 28 to 13, and to reduce the width of spaces
from ten feet to nine feet, related to the proposed
development of a new commercial building containing retail
and professional office uses to be Iocated at the southwest
corner of Ahern Street and East Coast Drive; action on a
request for a height waiver in accordance with Section 24-
15G to allow the proposed building to exceed the 25-foot
height limit within the Central Business District (City
Manager)
Item 8A was taken out of sequence and acted on earlier in the meeting
B. Public hearing and action on a request from Allen
Industries on behalf of Giant Oi[ (BP) for a waiver from the
sign regulations to allow for full replacement of face
material on a nonconforming pylon sign located at 1211
Mayport Road
• Motion: A rove there nest from Allen Industries on behalf
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of Giant Oil (BP) for a waiver from the sign regulations to
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October 13, 2003
allow for full replacement of face material on a
non-conforming pylon sign located at 1211 Mayport Road.
Mayor Meserve opened the floor for a public hearing and invited
comments from the audience.
Patricia Pillmore of 995 Camelia Street stated that she favored the
taller signs for gas stations for safety reasons and increased visibility.
Edward Moody, representing Allen Industries, stated that other signs
in the area were over the maximum height limit of 8-feet. He pointed
out that the company was allowed to have a second 8-foot sign on the
other side of the property, but they would relinquish that sign if they
could keep as much of the height as possible on the existing 2S-foot sign.
No one else spoke and the Mayor closed the public hearing.
Community Development Director Doerr explained that the current sign
ordinance required non-conforming signs to be brought into compliance
when the alteration to the sign involved any change that altered the
material used for the display or face area by more than 2S%.
Discussion ensued and the Commissioners agreed to support the current
sign regulations. They felt that over time, as non-conforming signs were
replaced, the city would become more aesthetically pleasing with the 8-
foot signs.
There was no more discussion and the motion failed by a 0 to S vote.
C. Public hearing and action on a request for aUse-by-
Exception (File Number UBE-2003-04) filed by Merv and
Theresa Russell to allow certain uses within the Commercial
General Zoning district limited to those as set forth within
Section 24-111: (c) (6) Contractor not requiring outdoor
storage; (c) (7) Limited warehousing, and (c) (10) Cabinet
shops, for property located on the east side of Stocks Street
between Levy Road and West 14`x' Street, and described as
Lots 1-5, BIock 243 within the Section "H"Subdivision (City
Manager)
Motion: Approve aUse-by-Exception (File Number UBE-
2003-04), filed by Merv and Theresa Russell as recommended
by the Community Development Board, to allow certain uses
within the Commercial General Zoning district limited to
those as set forth Fvitliin Section 24-111: (c) (6) Contractor not
requiring outdoor storage; (c) (7} Limited warehousing, and
(c) (10) Cabinet shops, for property located on the east side of
Stocks Street between Levy Road and West 14t~' Street, and
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October 13, 2003
described as Lots 1-5, Block 243 within the Section "H"
Subdivision. (At the September 16, 2003 Community
Development Board Meeting, the Board recommended approval,
subject to the following conditions: (1) Uses shall be limited to
those as set forth within the Commercial general Zoning District
regulations, Section 24-111: (c)(6) Contractor not requiring
outside storage; (c) (7) Limited warehousing, and (c)(10) Cabinet
Shops, (2) All equipment, materials and business activities shall
be maintained within the enclosed building, (3) Lighting shall be
directed on site, and shall not illuminate adjacent properties, (4)
All business activities and commercial deliveries shall be limited
to the hours between 7:00 a.m. and 7:00 p.m., Monday through
Saturday only, and (5) Dumpster(s} shall be screened from view
and shall be located on the north (Levy Road) side of the
property).
Mayor Meserve opened the floor for a public hearing. No one spoke and
the Mayor closed the public hearing.
Discussion ensued. Commissioner Beaver pointed out that Mr. Russell
was granted aUse-by-Exception for another property and had observed
the conditions placed on the property by the Commission.
Commissioner Parsons expressed concern that 7:00 a.m. was too early
for a business to operate on Saturday. Mr. Russell stated that all business
operations would be conducted within the building. He indicated that
there were two residential properties across the street, and assured the
Commissioners the noise level would be kept down.
There was no more discussion and the motion carried unanimously.
D. Joint Public Hearing related to Jacksonville and Atlantic
Beach re-naming Church Road to Dutton Island Road West
and Dutton Island Road East (City Manager)
Item 8D was addressed earlier in the meeting.
E. Action on a report by the City Manager regarding
restructuring of water and sewer rates (City Manager)
Mayor Meserve commented that in the past there were reports by
citizens who believed the St. Johns River Water Management District
(SJRWMD) had no authority to tell the city what type of rate structure it
should adopt. He then introduced Caroline Silvers, the Supervisory
Regulatory Hydrologist for the SJRWMD; and asked her to explain what
would happen if the city ignored the rules of the WMD.
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Ms. Silvers explained that the city must have a Consumptive Use Permit
• from the SJRWMD to withdraw water from the aquifer to supply to its
customers, and in order to obtain the permit certain criteria must be met.
Ms. Silvers indicated it was getting more difficult to obtain the
Consumptive Use Permit as saltwater intrusion increased. Ms. Silvers
pointed out that SJRWMD rules required implementation of all available
water conservation measures technically, environmentally and
economically feasible, and to obtain and keep the Consumptive Use
Permit, the city must demonstrate that it meets numerous conservation
elements, one of which is a water conserving rate structure.
It was pointed out that the city must educate the excessive users to let
them know why they would be charged a higher rate, and for
conservation measures to have the most impact, the increased rates for
those high-end abusive users should not be phased in.
Mayor Meserve inquired as to what would happen if the city did not
comply by adopting a water conserving rate structure. Ms. Silvers
indicated the WMD had the ability to punish the city by entering into a
Consent Order, which could carry a fine of up to $10,000 per day until
compliance was reached. She further stated that due to the seriousness
of the water issues facing the State, the WMD was placing emphasis on
compliance and enforcement of its rules.
A question and answer session followed covering education, abusive
water users, and implementation of the restructured rates. It was pointed
out that the City ofAtlantic Beach was not the only city in the WMD
being impacted to implement conservation measures.
City Manager Hanson commented that conservation measures would
delay the time when water rates become very expensive due to saltwater
intrusion. City Manager Hanson explained three options for adoption of
a revised rate structure as listed in his memo dated October 2, 2003,
which is attached and made part of this official record as Attachment C.
He then requested a sense of the Commission as to which option they
favored.
Mayor Meserve indicated a preference for bringing in Residential
immediately and phasing in the Commercial rates. Commissioner
Beaver agreed and stated that he would like an education program in
advance of implementation of the increased rates. Commissioner
Waters felt the rates should be increased across the board, with everyone
being treated equally. Commissioner Parsons stated that he supported
either option one or two.
It was the consensus of the Commission that the city's consultant, Mike
Burton, recalculate the numbers to see which option would be the best
between options one and two to stay revenue neutral.
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F. Action on a waiver of subdivision regulations requested by
Tawana Wagner (City Manager)
Motion: Deny the request for a waiver of the subdivision
regulations to create two lots within Block 10 of Atlantic
Beach Subdivision A that are less than 75 feet in width and
less than 7,500 square feet in lot area.
Community Development Doerr explained that the Subdivision
Regulations required that all newly created lots to be not less than 75-
feetwide and have a lot area not less than 7,500 square feet.
Commissioner Waters stated that he was opposed to creating substandard
50 foot lots.
Tawana Wagner explained the intent of the request, and indicated they
would build rivo single family homes on the property with no variances,
and sell one home and live in the other.
There was no more discussion and the motion carried unanimously.
G. Authorize the City Manager to sign an agreement with
Be1lSoutli to use a 20' x 20' easement at Veterans' Memorial
Park (City Manager)
Motion: Authorize the City Manager to sign an agreement
with Be1lSoutli to use a 20' x 20' easement at Veterans'
Memorial Park.
It was reported that the area would be Iandscaped and would not affect
the park.
There was no discussion and the motion carried unanimously.
H. Appointments to the Tree Board (2)
Mayor Meserve stated that he would like to appoint James McCue and
Susan Grube to fill two unexpired terms on the Tree Board
Motion: Approve appointment of James McCue and Susan
Grube to fill two unexpired terms on the Tree Board.
Commissioner Parsons inquired if new Board Members received any
type of training. It was reported that they met with the staff liaison for
orientation.
OMMISSIONERS M
O
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X X
BORNO X
PARSONS X
WATERS X X
MESERVE X
BEAVER X X
BORNO X
PARSONS X
WATERS X X
MESERVE X
BEAVER X
BORNO X
PARSONS X
WATERS X X
MESERVE X X
Minutes Page -12-
October 13, 2003
Commissioner Waters suggested that to obtain different perspectives,
prospective members receive information about their duties from both
the staff liaison and the Chair of the board or committee, if it would not
be in violation of the Sunshine Law.
City Attorney Jensen suggested that time be taken at the first meeting to
inform new members of their duties and requirements under the
Sunshine Law.
There was no more discussion and the motion carried unanimously.
I. Approval of the new Loca1630 White Collar Union Contract
for the period October 1, 2003 through September 30, 2004
(City Manager)
Motion: Approve the new Loca1630 White Collar Union
Contract for the period October 1, 2003 tlirougli September
30, 2006.
City Manager Hanson explained the contract and stated that it was a
multi-year contract, with openers for each year, and should go through
September 30, 2006, as listed on the cover of the contract. He indicated
that the pay increase for union members would be effective October 1,
2003.
There was no discussion and the motion carried unanimously.
J. Approve changing the employee's birthday from a "floating"
Holiday to Personal Leave (City Manager)
Motion: Approve changing the employee's birthday from a
"floating" holiday to Personal Leave.
City Manager Hanson explained the proposed change. Commissioner
Waters inquired as how the change affected negotiations. City Manager
Hanson explained that it was being approved for general employees and
that the "White Collar" union had already agreed to the new procedure
and was included in the union contract approved under Item 8I. He
indicated that item would be negotiated with the other unions.
There was no more discussion and the motion carried unanimously.
K. Approve Interlocal Agreement with the City of Jacksonville
for funding for Adele Grage Cultural Center (City Manager)
• Item K was taken out of sequence and acted on earlier in the meeting.
OMMISSIONERS M
0
T
I
O
N S
E
C
O
N
D
Y
E
S
N
O
BEAVER X
BORNO X X
PARSONS X
WATERS X X
MESERVE X
BEAVER X
BORNO X X
PARSONS X X
WATERS X
MESERVE X
Minutes Page -13-
October 13, 2003
L. Discussion and related action on the City Manager's
compensation (Mayor)
Mayor Meserve recommended a 6% pay increase for the City Manager.
Motion: Approve a 6% pay increase for City Manager Jim
Hanson.
There was no discussion and the motion carried unanimously.
9. City Manager
A. City Manager's Report
• Reported that an emergency repair was made to the catch
basin located at Cutlass and Royal Palm in the amount of
$13,586.
• Reported that the following events would be held at the
Adele Grage Cultural Center: (1) Acoustic Night on October
19`" (2) Songwriters' Night on the 21S` and (3) Senior
Appreciation Day at 1:30 p.m. on the 19`''
• • Reported the tax rate digest received last week was 1.01
higher than the figure reviewed by the Commission during
the budget process. He indicated the city could keep the
extra money or reduce the millage rate to result in the same
revenue agreed upon in the budget. He indicated that that
he had notified the Tax Collector's office to use new
rollback rate of 3.0394, resulting in a 4.2% reduction from
last year's rate of 3.1721.
• Public Works Director Kosoy updated the Commissioners on
the Core City Project and stated that the contractor would
receive a $200,000 incentive for completing the project
early. Photographs of a baffle box and the weir at Fleet
Landing were displayed, and the city's educational and
monitoring programs were briefly reviewed.
A photograph of the first decorative crosswalk was
displayed. Discussion of the crosswalks ensued and
Commissioner Waters suggested that large "Pedestrians
Have the Right-of--Way" signs be installed near the
crosswalks.
Commissioner Beaver inquired about Sherry Drive drainage
during the recent rains. Public Works Director Kosoy
reported that the drainage was working well except for one
COMMISSIONERS
BEAVER
BORNo
PARSONS
WATERS
MESERVE
1Vt S
O E
T C
I O Y
O N E N
N D S O
X
x
x
X
x
X
x
Minutes Page -14-
October 13, 2003
small area near 1St Street. He stated that one area on Second
Street had been paved incorrectly and would be milled and
repaved by the end of the month.
10. Reports and/or Requests From City Commissioners and
City Attorney
Commissioner Borno
• Inquired when the flu shots would be available and it was
reported they would be available from 10:00 a.m. to noon on
November St''.
Commissioner Parsons
• Requested that an article be placed in Tidevietivs concerning
the availability of computers at the Adele Grage Cultural
Center.
• Commented there were boats and motor homes parked on
Selva Marina Drive, which may not be illegally parked, but
he felt they presented an eyesore in the neighborhood.
•'• Inquired if it was legal to park on the right-of--way on Sherry
• Drive. Chief Thompson indicated it was legal.
• Recounted how an accident almost occurred and inquired if
the curb in the vicinity of 10th Street and Seminole Road was
going to remain at its current height. Public Works Director
Kosoy stated that it would remain at that height.
• Referenced the recent paving project and suggested that the
"turtle signs" be used to let people know how long a street
will be closed.
• Re~orted on an accident that occurred on Beach Avenue and
16`' Street and inquired if a caution sign could be installed
on each side of the intersection relative to pedestrian and
bicycle traffic.
• Reported that he had received compliments concerning the
street signs on the beach.
Commissioner Waters
• Felt the City should come up with solution for the parking
problem that exists at the end of 10`h Street. He suggested
creating parking at 16th Street and leasing the spaces to the
COMMISSIONERS
M S
O E
T C
1 O Y
O N E N
N D S O
Minutes Page -15-
October 13, 2003
residents. He expressed concern the property was
deteriorating due to the lack of adequate parking for its
residents.
Mayor Meserve stated that staff could look at this, but
recounted that a few years ago they turned the city down for
leasing a space in front of each unit for $500/year.
• Commented that there were numerous potholes in the Royal
Palms area that needed attention.
• Inquired as to who swept the flyover and commented it
needed regular sweeping.
Mayor Meserve
• Reported that Jacksonville Mayor Peyton would be visiting
the Atlantic Beach Elementary School in November to
recognize some of the innovative programs implemented by
the school.
Mayor Meserve stated that he would like to develop a
partnership with the Atlantic Beach Elementary School. He
indicated he would share suggestions from the school for
developing this relationship with the Commissioners over
the next two months.
There being no further discussion or business to come before the
City Commission, the Mayor declared the m~t~ng ~djourned at
9:40 p.m. 1~'
Attest:
Maureen King
Certified Municipal Cler
u
Officer
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ATTACHMENT B
OCTOBER 13, 2003 COMMISSION MEETING
•
October 6, 2003
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Co
FROM: Jim Hanson,
SUBJECT: Follow-up Report
Veteran's Park; The first phase of improvements for Veteran's Park budgeted by the City has
now been completed. These include playground equipment, grassing and irrigation. Pictures
will be available at the City Commission meeting on October 13th.
Parkin on East End of 10th Street• Island Club Townhouses; A complaint from residents of the
Island Club Townhouses about a lack of private parking places was relayed to the City Commission
at the last meeting. The Mayor and Commission have discussed parking at this location on several
occasions beginning in 1979 when the owner/developer proposed to convert the Bikini Apartments to
condominiums. Complaints from these condominium owners were a main reason to institute the
Parking Sticker Program in 1992. Later discussions involved the possible lease of parking places to
the owners and correspondence with the Corps of Engineers concerning requirements for Atlantic
Beach to maintain public parking in connection with beach renourishment funds. A copy
of a memo dated September 11, 2003 to Commissioner Waters along with a "History of Island Club
Townhouses Parking Problem on 10th Street" dated September 9, 2003 are attached for your
information.
•
AGENDA ITEM #3A
OCTOBER 13, 2003
•
September 11, 2003
MEMORANDUM
To: Dezmond Waters
From: Jim Hanson,
Subject: Parking on 10`~ Street
Several days ago you asked that I contact Alan Jensen for a legal opinion about various solutions
to the parking problems on 10`" Street. I have reviewed the files on this, which are extensive,
and have summarized the chronology of events in the attached document entitled "History of
Island Club Townhouses Pazking Problem on 10~' Street September 9, 2003".
In summary, the minutes of the various commission meetings since 1996 have reflected that the .
discussion over the possible continuation of the parking permit program or various other
solutions to the complaints made about parking by some of the townhouse residents have
revolved around the possible loss of federal funding for beach renourishment projects if public
parking places were ehmmated or restricted. On two occasions, either the staff or the City
Attorney was requested to write for a clazification of various issues to the Corps of Engineers.
On both occasions, responses were received from Richazd Bonner, Regional Director (still
serving in that position) for the Corps of Engineers. He stated essentially that if parking places
. were removed or restricted for use only by certain people, then they must be replaced with others
in close proximity or the city may lose some federal funding for beach renourishment. With the
understanding of these federal requirements, the City Commission .has chosen on several
occasions since 1996 not to proceed with several of the proposals favored by the townhouse
residents.
It is interesting to read the commission minutes from 1979 that indicate that the Chair of the
Advisory Planning Board and the Mayor at two separate meetings made sure that the developers
understood that there would be no private parking on 10`~ Street and the pazking "could not be
reserved for the owners of the townhouses."
If you would like copies of any of Mr. Bonner's letters or other documents please let me know.
•
AGENDA ITEM #3A
OCTOBER 13, 2003
History of Island Club Townhouses Parking Problem
On 10th Street
i September 9, 2003
• 4/9/79 Planning Board recommendation to approve PUD application of Mr.
& Mrs. Siakel to convert apartments to townhouses with, among other
stipulations;
"Make all interested parties aware of the fact that, the present 20 parking
spaces are all on-street parking. There is on private property parking
available on 10th St."
• 5/28179 Public hearing and approval of Dan Siakel's request to change the
10th St. apartments (Bikini Appartments) into townhouse condominiums to
be sold individually. Mayor Howell "reminded Mr. Parcel [contractor?) that
10th Street was a public street and could not be reserved for the owners of
the townhouses." .
• 1/27192 Parking sticker program authorized for 2 year period
• 5/26/92 First Parking stickers made available to public at City Hall
• 2/14/94 Parking sticker program extended for 2 more years
• , 5128196 Parking sticker program expired; City Manager requested to make
recommendation to extend or eliminate
• 612196 Staff report by David Thompson on enforcement of parking sticker
program with several recommendations on amending the program if the
Commission wants to continue it.
• 10/28/96 Ordinance to extend the parking sticker program defeated in City
Commission; Commissioner Shaughnessy opposed because of federal
guidelines related to beach renourishment. Vote was 4 to 1 opposed
(Mayor Fletcher in favor).
• 7/21198 Staff report by David Thompson on history of parking on 10th St.
No recommendations were made.
• 8118198 Staff report from City Manager Jim Jarboe and other staff
members listing several alternatives to parking problem and
recommending the lease of 10 parking spaces to residents at a rate of
$500/ year.
• 8124198 Commission authorized the City Attorney to draft lease
agreements with the tenants of the townhouses to lease parking spaces
for $500/ year. The Commission also asked that the Corps of Engineers
be contacted about the proposed lease and about how many parking
spaces would be needed to maintain federal funding for beach
renourishment.
• 9/21/98 Memo from City Manager Jarboe to Commission stating that the
Corps of Engineers told him;
" ..if parking places are lost, they need to be replaced with other
parking places. However, ...if parking spaces have been created in the
past, they could be exchanged for the parking spaces that were lost."
• 9122198 Letter from Richard Bonner of the Corps of Engineers;
AGENDA ITEM #3A
OCTOBER 13, 2003
"...the City of Atlantic Beach will identify parking spaces available for
public use in the area of 10th St.. It is our understanding that the City
will substitute new public parking spaces that will replace those
reassigned for private use. Based upon this information, ...there is no
change anticipated to be warranted in the Federal cost sharing for the
project."
• 9128198 Commission meeting; several residents had differing opinions
about the possible options; some opposed to paying $500/ year, some
.wanting the City to transfer ownership of parking spaces to townhouse
owners, and others opposed to any loss of public parking. Mayor
Shaughnessy requested the City Attorney to send a letter to Corps of
Engineers about possibly reinstating the parking sticker program.
• 10/9/98 Letter from Alan Jensen to Richard Bonner requesting opinion
from Corps of Engineers on parking sticker program.
• 12/18/98 Letter from Richard Bonner, Corps of Engineers that
"Federal cost sharing can remain unaffected as long as the amount
and the location of public parking that Federal cost sharing was based
upon are not changed. Public parking must remain open to all on an
equal basis. If parking stickers were utilized, they should be available
for purchase by anyone, not only by residents of the City of Atlantic
beach."
• 1111/99 Letter to Ms. Lanier & Ms. Taylor from City Manager Jim Hanson
offering several solutions and requesting feedback on each
~- ATTACHMENT C
CITY OF ATLANTIC EL OCTOBER 13, 2003 COMMISSION MEETING
CITY COMMISSION MEETING
STAFF REPORT
•
AGENDA ITEM: Restructuring of Water/Sewer Rates
SUBMITTED BY: Jim
DATE: October 2, 2003
BACKGROUND: The City Commission last discussed various options for restructuring the
City's water and sewer rates at a workshop on Apri128, 2003. At that
time, the Commission reached a consensus on one of the plans proposed
by the City's consultant with a 5-year phase in. The City then asked our
consultant, Mike Burton, to submit the chosen alternative to the St. Johns
River Water Management District (WMD) for their approval. The rate
information was then sent to the WMD and several conference calls have
been held since that time.
Comments from the WMD employees and consultants working on their
behalf have now been finalized. The restructured water rate, when fully
implemented at the end of the proposed five-year phase in period, has
been determined to be adequate to meet the current requirements for a
water-conserving rate. However, the WMD has objected to phasing in the
rates. The WMD would prefer that these rates be implemented
immediately without any phase in period. Their concern is that a gradual
phasing in of the increased rates for the irrigation users would not be as
noticeable and may even get "lost" in the normal monthly fluctuations in
their water bills. For the conservation measures to have maxunum impact
reducing unnecessary water use, the big irrigation users have to
understand that there is a substantial savings through eliminating
unnecessary use. The WMD did not object to phasing in the commercial
rate changes because commercial customers have much less ability to vary
their water use. The WMD has also advised that, after an adoption of a
revised rate structure, the City should continue to monitor consumption
and readjust the rates in future years if the new rate structure does not
achieve enough reduction.
With these comments from the WMD in mind, it appears that the City
Commission has three options;
1) Eliminate the phase in for residential users; Adopt the water and
sewer rates as recommended in the Apri128, 2003 workshop with the
exception of eliminating the phase in of the residential changes. As a
result, the full impact of the restructuring would be felt by residential
users immediately. The commercial customer's rates would be
gradually changed over afive-year period. One possible downside of
. phis approach is that the City may receive less money through the
AGENDA ITEM #~8E
OCTOBER 13, 2003
•
phase in period than under the current rates. The proposed
restructuring with the five-year phase in was to be revenue neutral.
However, if only a portion of that is phased in while other portions are
implemented immediately, the effect on the City could be less
revenues in the first 4 years. Mike Burton is re-calculating this option
and should have an answer by the 10/13/03 meeting.
2) Eliminate the phase in of the rates and implement the full
restructuring immediately. The rates originally planned for the 5`}'
(final) year of the phase in would become effective immediately for
both residential and commercial customers. This would be revenue
neutral to the City although many customers would see an increase or
a decrease in their monthly bills depending on their consumption
patterns.
3) Redesign the proposed rate, structure. There may be other options
for the rate restructuring that would be acceptable to the WMD that
have not yet been discussed. Staff is not aware of any other options at
this time. Additional consulting fees would be.spent to do evaluate
different alternatives.
•
BUDGET: The restructuring of the water and sewer rates was calculated to be
revenue neutral to the city, which means that there would be no budget
impact. Adoption of Option 2 where all rate changes were implemented
immediately would be revenue neutral. If Option 1 was adopted with a
five-year commercial phase in, then there would be some effect on the
City's revenues, although that amount has not yet been determined.
RECOMMENDATION: Ask for a report from Mike Burton at the Commission meeting and choose
between Option 1 or Option 2. Staff would then prepare an ordinance for
Commission consideration.
ATTACHMENTS: 1) Memo from Mark Soskin, consultant to the WMD, explaining their
views on the proposed restructuring.
2) Minutes from Apri128, 2003 Commission workshop and attachments
•
AGENDA ITEM #8E
OCTOBER 13, 2003
From: Mark Soskin, UCF, Consultant to SJRWMD, September 30, 2003
Talkin oints for Oct. 2nd Teleconference with Atlantic Beach and their consultants
gP
Recommended Responses to Sept 16th inquiries from Donna Kaluzniak
The District is concerned with implementation of a new rate structure that produces immediate
overall net conservation. Pursuant to that objective:
• Since the composition of water usage is overwhelmingly residential in Atlantic Beach, The
city's request to "to retain a phased in approach for some of the customers (commercial
customers), but change the water volume rates immediately (in the first year) for maximum
impact" is acceptable, provided that it is understood that no further "hardship" extensions or
delays will be tolerated for commercial rates.
• A steep water-conserving residential rate structure is to be implemented without phase-in
because:
• Phase-in cannot be justified on hardship grounds: virtually all impact of higher
billintis will fall on high-usage customers with the greatest abilit~to paX.
• Furthermore, unlike commercial businesses, high-usage residences always have the
option to reduce their water consumption to keep their bills from rising without
sacrificing any essential use requirements. According to existing usage patterns,
virtually all usage reductions desired by the District can be accomplished by
reduction in residential initiation.
• Residential rate hase-in would severely diminish the overall conservation-inducing
impact of the new rate structure. Besides sacrificinti water usage reductions during
the initial years of the new CUP permit, a series of smaller rate increases would not
produce as much overall usage-reduction as immediate implementation would. This
is because high-usage residents would observe smaller increases in their monthly bills
that could easily g~o unnoticed amidst month-to-month seasonal variations in usage.
• In response to "We tivould like to determine exactly what the District would approve before
we spend additional time and money on consulting, " an alternative would be for Atlantic
Beach to ask the District to have its consultants (UCF) redesign the residential rate structure.
• To do so however, Atlantic Beach would need to respond to the District's repeated
formal requests for the city's current residential user distribution (1~ usa e~; class).
The District requires that information in any case before it can award a CUP renewal
to Atlantic Beach.
• The UCF consultants for the District could quickly. design a residential rate structure
that satisfies the District's requirements for water usage reductions as well as the city's
AGENDA ITEM #8E
OCTOBER 13, 2003
priority concerns about revenue neutrality and insulating low-end users from dramatic
bill increases.
In response to "... will the District require us to sharpen the incline even further, and if so, by
hoN~ much?"A steer residential rate structure (such as the one illustrated by the rate
example sent to you last month) would be much more likely to achieve the desired levels of
water conservation than the rate structure proposed by you from your consultants.
The applicable economic principle here is that the cost of additional capacity should
be shifted fully onto the users who create the need for that new capacity, in this case
the high-usage residents. Because overall gains in conservation are most easily
achieved from these high-usage residents, it is they who should face the top marginal
usa e~ charges associated with a more steeply increasing rate structure. Resulting
conservation would postpone or possibly even cancel the long term need to
developing new, high-cost alternative sources of water supply for the city.
From: Kaluzniak, Donna [mailto:dkaluzniak(a,ci.atlantic-beach.fl.us]
Sent: Tuesday, September 16, 2003 2:23 PM
To: Caroline Silvers
Cc: Hanson, Jim; Van Liere, Nelson; mburton@burtonandassociates.com
Subject: Water rates
Caroline, we met with our consultant to discuss the District's most recent comments on the water
and sewer rates.
We would like to determine exactly what the District would approve before we spend additional
time and money on consulting and before we bring a revised rate proposal before the City
Commission:
* Is the 5th year rate in the structure we provided acceptable to the District as a sufficient water
conserving rate to meet our permitting requirement? If not, will the District require us to sharpen
the incline even further, and if so, by how much? If the proposed 5th year rate is acceptable, but
the District recommends more of an incline in future years, how much of an incline will be
required and by what date?
* Would it be acceptable
Thanks for your help in clarifying these issues. -Donna
•
AGENDA ITEM #8E
OCTOBER 13, 2003
~~
MINUTES OF THE CITY COMMISSION WORKSHOP MEETING HELD IN ATLANTIC
BEACH COMMISSION CHAMBERS ON MONDAY, APRIL 28, 2003.
Present: John S. Meserve, Mayor
Mike Borno, Commissioner
Paul Parsons, Conunissioner
J. Dezmond Waters, III, Commissioner
Also: Jim Hanson, City Manager
Maureen King, City Clerk
Donna Kaluzniak, Utilities Director
Nelson VanLiere, Finance Director '
Bob Kosoy, Public Works Director
Sonya Doerr, Community Development Director
Don Ford, Building Official
Absent: Richard Beaver, Mayor Pro Tem
r~
•
The Mayor called the meeting to order at 5:00 p.m.
1. Water and Sewcr Rates: Follow-up presentation by Burton and Associates
Mike Burton of Burton and Associates, the fum hired to conduct a water and sewer rate structure
study, summarized the objectives of the study and briefly reviewed the two rate structure scenarios
that were presented to the City Commission at a previous meeting. He presented comparisons ofthe
current rates and the proposed rates. Mr. Burton presented a plan to phase in the proposed new rate
structure over afive-year period and also provided a summary of the impact of the new rate structure
on both residential and commercial customers with different meter sizes and different consumption
rates. Mr. Burton pointed out that the plan was revenue-neutral and a small across-the-board
percentage increase could be added to the proposed rates if additional revenue was needed. He
pointed out that the impact of such an increase would be felt less during the first year as, under the
proposed plan, many customers would experience a reduction in their utility bills in the first year. A
copy of Mr. Burton's Rate Structure Analysis is attached hereto as Exhibit A.
The City Manager inquired regarding the proposed rates for irrigation meters and was advised that
the rate for irrigation meters would begin at the Block 3 (over 13,000 gallons) rate, He pointed out
that there would be no sewer charge for irrigation meters, but he felt the higher water rate should
achieve the objective of water conservation, .
The Mayor inquired how labor-intensive the task would be to notify customers and adjust rates on an
annual basis if the new rates were phased in over afive-year period and the City Manager felt that it
would be relatively easy to notify customers on their utility bill or by separate mailing.
AGENDA ITEM #8E
OCTOBER 13, 2003
Page Two
Minutes -City Commission Workshop
April 28, 2003
The City Manager felt that small inflationary increases would be needed in the future and pointed out
that the matter of the City of Jacksonville 5% franchise fee had not yet been resolved so he did not
know at this time what impact that issue may have on total revenues. Discussion ensued regarding
the type of customer notification that would be required and it was pointed out that customers must
be given thirty days notice of proposed rate adjustments and must be notified in the same manner as
they are billed. It was felt that because of the city's phased billing schedule it would be better to do a
special mailing.
Following further discussion it was the consensus of the City Commission to move ahead to
implement the plan as presented and to handle it as a separate issue and not make it part of the budget
process. The City Commission suggested that Mr. Burton proceed to bring the plan before the St.
Johns River Water Management District (SJRWMD) for their approval.
Commissioner Waters inquired by what authority the SJRWMD required the city to adopt water
conservation rates. Donna Kaluzniak responded that this was a condition of the consumptive use
permit and agreed to provide Commissioner Waters with a copy of the ruling.
In discussion regarding the City of Jacksonville 5% franchise fee, the Mayor said he thought the
interlocal agreement would prohibit the levying of such a franchise fee on the City, or at least require
that rt be negotiated and not arbitrarily applied. He said he would discuss this matter at lus next
meeting with Mayor Delaney and he would also try to get Jacksonville to return the money Atlantic
Beach has already paid.
2. Strategic Plan: Discussion of proposed projects to be included under Strategic Plan
priorities established by the Mayor and City Commission in March 2003
The City Manager said previous strategic plans were more precise but the current plan was much
broader and not always clear and he needed further Commission input to finalize some projects. He
presented a list of recommendations for finalizing the strategic plan, a copy of which is attached
hereto as Exhibit B.
The following items were discussed:
Mayport Road/Marsh Oaks -Water/Sewer Extensions
Commissioner Waters thought the city should install water and sewer lines in those areas where
public utilities did not currently exist, and following discussion it was agreed that staffwould develop
a map indicating where water and sewer lines are currently located, and also indicating which lots
were vacant. The City Commission could then look into the feasibility and cost effectiveness of
installing further utilities in Marsh Oaks.
AGENDA ITEM #8E ,
OCTOBER 13, 2003
Page Three
.Minutes -City Commission Workshop
April 28, 2003
Marsh Oaks Traffic Study
The Mayor pointed out that a traffic study ofthis area had already been done so no further action was
needed in this regard.
Community Character/Ambiance
The City Manager felt there would not be much community support for new regulations but
Commissioner Waters thought that without adopting new regulations, the City could develop a list of
the types of construction materials they would like developers to use and then give incentives to
property owners who used construction materials included on the list. He felt there was a continuing
problem with boats being parked in front yards and thought the City Commission should revisit this
matter. He thought established setbacks should be respected and he would like to see the tree
planting program focus on planting trees that would create a canopy rather than palm trees.
Bike Paths
It was thought that the City should move ahead to construct bike paths on Plaza and Seminole Road
following which other bike paths could be considered.
Recreation Center
Discussion ensued and Commissioner Waters suggested the city set aside a certain amount of money
each year to eventually build a recreation center. Commissioner Parsons suggested purchasing land
now while large enough tracts are still available. The Mayor felt the city should not obligate all ofthe
half-cent sales tax revenues for this project. He pointed out the city already has three community
centers and he did not feel Atlantic Beach had the population to support a recreation center. He
suggested this matter be discussed and voted on during the budget process.
The City Manager said that the Finance Director was working on ahalf--cent sales tax project list that
would be discussed at a workshop in May or June.
There being no further discussion, the Mayor declared the meeting adjourned at 6:45 p.m.
Maureen King, CMC
City Clerk
r~
~~
AGENDA ITEM #8E
OCTOBER 13, 2003
City of Atlantic Beach
Rate Structure Analysis
' customer Impact of Rat~Pbasinq Plan
Current Year 1 Year 2 year 3 Year 4 Year 5
Hates: '
water customer char a ana rs i ~ enar e
Customer Charge NA $0.58 $0.69 _ $0.80 $0.91 $1.03
RTS Charge
3I4" $626 $626 $5.89. $5.52 $5.15 $4.77
1 " $6.26. $626. $6.19 $6.12 •$6.05 $5.97
1.1/2" $62fi .$6.26 $7.68 $9.10 $10.52 $11.93
2" $626 $6.26 $9.47 $12.68 $15.89 $19.09
3" . $6.26 $626 $1424 $2222 $3020 $38.19
4" $626. $G26 $19.61 $32.96 $46.31 $59.67
6" $626 $626 $34.53 $62.80 $91.07 $119.34
8" 6.26 .26 52.43 98.60 144.77 190.94
Upper Water Block Ranaes
Block 1 3,000 3;000 3,000 3,000 3,000 3,000
Block 2 ~ 8,000 8,000 8,000 8,000 8,000 8,000
Block 3 ~ 13,000 13,000 13,000 13,000 13,000 13,000
Block 4 '18,000 18,000 18,000 18,000 18,000 18,000
Block 5 and Over and Over and Over and Over and Over and Over
Water Flow Rates By Block
Block 1 $0.00 $0.00 $0.05. $0.10 $0.15 $021
Block 2 $1.71 '$1.71 .$1.62 $1.53 $1.44 $1.34
Block 3 $1.71 $2.14 $2.11 $2.08 $2.05 $2.01
Block 4 $1.71 $2.67 $2.76 $2.85 $2.94 $3,01
lock 5 $1.71 $3.34 $3.64 $3.94 $4.24 $4.53
Note: Conservation Rates on a licable to SFR
fewer customer ena a ano r~ i ~ ~:nar e
Customer Charge NA $0.58 $0.69 $0.80 $0.91 $1.03
RTS Charge
3/4` ~ $12.07 $12.07 $11.45 $10.83 $1021 $9.57
1" $15.45 $15.45 $14.58 $13.71 $12.64 $11.97
1 1/2" $25.11 $25.1 i $24.81 $24.51 $2421 $23.92
2" $34.76 $34.77 $35.64 $36.52 $37.40 $38.28
3" $67.59 $67.59 $69.83 ..$72.07 $74.31 $76.55
4" $120.70 $120.70 $120.43 $120.16 $119.89 $119.61
6" $241.40 $241.40 $240.86 $240.32 $239.78 $239.22
8" 241.40 41.40 76.74 12.08 347.42 382.75
Upper Sewer Black Ranaes
Block 1 3,000 3,000 3,000 3,000 3,000 3,000
Block 2 , 8,000 8,000 8,000 8,000 8,000 8,000
Block 3 13,000 13,000 13,000 13,000 13,000 13,000
Block 4 18,000 18,000 18,000 18,000 .18,000 18,000
Block 5 and Over and Over and Over and Over and Over and Over
Block 1 $0.00 $0.00 $0.19 $0.38 $0.57 $0.76
Block 2 ' $3.64 $3.64 $3.99 $4.34 $4.69 $5.02
Block 3 $3.64 $3.64 $3.99 $4.34 $4.69 $5.02
• Block 4 $0.00 $0.00 $0.00 ~ $0.00 $0.00 $0.00
'Block 5 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Note: Sewer Cap only applicable to SFR
EXH
Workshop Minut
AGENDA ITEM #8E
OCTOBER 13, 2003
City of Atlantic Seach `_ _____ __
Rate Structure Analysis
Summaty R~ ~e~ of ~stomQr Imnact of Ftate Phasing Ptan
i
i
Cust Class
Meter Size
Monthly
Usa
Currert Month) Water and Sewer Biil
Year 1 Year Z Year 3
Year 4
Year 5
Single Family.Residential 314' 3,000 ;20.17 519.49 519.44 519.39 519.34 $19.31
Single Fatuity Residennia! 3!4' 7,000 .541.57 540.89 541.88 54267 543.86 544.75
Single Family Residenrtial 314' 15,000 STT 09 580.46 583.51 586.54 589.57 59228
Mutts -Family Residential 314' 17,000 598.88 595.90 598.18 5100.45 510272 5104.72
Jiffy Store 314' 13,000 573.67 572.99 575.54 578.09 $80.64 582.91
Dentist 1' 6,000 540.12 538.92 539.70 540.48 541.26 $41.99
Veterinarian 2' 42,000 5254.97 5250.84 5266.00 S281,17 5296.34 5310.38
Restaurant Z' 109,000 S613.42 560929 5641.87 5674.46 5707.05 5736.50
Cult pass
Meter Size
Monthly
Usa a Cumulative Percent Cha
Cun•ert Year 1 a from Current Month)
Year 2 Year 3 Water and Sewer BiII
Year 4 ~ Year 5
Single Family Residential 314' 3,000 NA 3.3776 3.62% -3.87% -4.12% -4,26%
Single.Famiiy Residential 314" 7,D00 NA -1.64% 0.75% 3.1396 S.St% 7,65%
Single Family Residential 314' 15,000 NA 4.40% 8.3396 1226% 16.19% 19,7D%
MuIU -Family Residential 3/4" 17,000 NA 3.01% -0.72% 1.58% 3.8896 5,90%
tfiyStore .314" 13,000 NA ,-0.92% 254% 6.00% 9.46% 1254%
Dentist 1' 6,000 NA -29896 -1.04% 0.91% 28596 4.6796
Veterinarian 2' 42,000 NA -1.62% 4.3396 10.2896 1623% 21,7396
Restaurart ~ 2' 109,000 NA -0.67% 4.64% 9.95% 15.26% 20,06°,6
Cost Class
Meter Size
Monthly
Usa a Annual Percent Cha
Current Year 1 from Prior
Year 2 Yew Nonthl
Year 3 Water and Sewer Bill
Year 4 Year 5
Single Family Residentlai 314" 3,000 NA -3.3796 -0.26% -0.2696 -0.26% -0.16%
Singe Family Residential 314' 7,000 ~ • . NA -1.64% 242% 2.3696 231% 203%
Single Family Residerrtia! 314' 15,000 NA 4.40% . 3.76% 3.63% . '3.50% 3.03%
Multi -Family Residential 314' 17,000 NA 3.01% 237% 231% 226% 1.94%
Jtfty Store 3!4' 13,000 NA -0.92% 3.49% 3.38% 3.2796 281°~
Dentist 1' 6,000 NA -298% 200% 1.96% 1.9396 1.77%
Veterinarian 2' 42,000 NA -1.62% 6.04% 5.7Q% 5.40% 4.74%
Aestaurart 2' 109,000 NA -0.67% 5.35% 5.08% 4.8396 4.17%
Source: Burson & Associates
04/14/2003
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OCTOBER 13, 2003
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