04-08-02 vCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA -APRIL 8, 2002
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Commission Meeting of March 25, 2002
2. .Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meeting
A. City Manager's follow up report on issues from previous meetings
B. Approve the addition of twenty-two street lights to existing poles as
recommended by the Police Department (City Manager)
C. Action on the request of Fletcher High School to place a sign on the outfield
fence of their baseball field at a cost of $300.00 (city Manager)
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of monthly reports from Building, Public Safety and
Public Works Departments (City Manager)
B. Approve extension of the contract with Metro Rooter for sewer cleaning and
televising for a period of one year at the current contract prices (Bid No.
0001-13) (City Manager)
C. Approve extension of the contract with Industrial Equipment Services, Inc.
for electric motor and pump repairs for a period of one year at the current
contract prices (Bid No. 0001-10) (City Manager}
5. Committee Reports
A. Christmas lighting committee (Comm. Waters)
6. Action on Resolutions
A. Resolution No. 02-06
A RESOLUTION OF THE CITY OF ATLANTIC BEACH PETITIONING THE
FLORIDA DEPARTMENT OF TRANSPORTATION TO LOWER THE SPEED
LIMIT ON MAYPORT ROAD (City Commission)
.. 7. Action on Ordinances
Page Two AGENDA Apri18, 2002
8. Miscellaneous Business
A. Public Hearing and action on an application for a Use by Exception filed by
James H. McKenzie, Jr., to allow the sale and service of custom motorcycles
on property at 1420 Mayport Road, zoned Commercial General (CG) (This
item was advertised for public hearing in accordance with the requirements
of City Ordinances, but has been withdrawn due to the death of the
applicant)
B. Award contract to Miller Construction in the amount of $363,106.04 for the
remodeling of the Adele Grage Cultural Center, pursuant to the specifications
of bid No. 0102-12 (City Manager)
C. Approve a budget adjustment to authorize the expenditure of $21,125 from
the Police Trust Fund Automation Account for the purchase of laptop
computers for the Police Department (City Manager)
D. Approve adjustment to the rates in the BFI Solid Waste and Recycling
collection contract (City Manager)
E. Approve the Atlantic Beach Lifeguard organization/compensation for 2002
as recommended by staff (City Manager)
9. City Manager
10. Reports and/or requests from City Commissioners and City Attorney
Adjournmerrt
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim
record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be
based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City
Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the
City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, April 5,
2002.
." MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY, APRIL 8, 2002
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
ABSENT: Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. A moment of
silent prayer was observed for peace in the Middle East. The silent prayer
~« was followed by the Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Commission meeting of
March 25, 2002
Motion: Approve the minutes of the Regular Commission
Meeting of March Z5, 2002 as presented.
Commissioner Waters commented that under his report on page 12 of
minutes, he did not mean to use the words "dangerous precedent," and felt
"dangerous" should be replaced with "complicated." He further
explained that the Oversight Committee at Fletcher High School could use
financial support with postage, if the Commission chose to support the
Booster Club sign.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors:
Stephen Kuti of 1132 Linkside Drive stated that he had requested
information concerning fire hydrant testing for the years 2000 - 2001 and
had received testing information for the current year only, which stated
,, that 322 hydrants were inspected. He felt the inspection information
should be more detailed and questioned what "good flow" used in the
report meant. Mr. Kuti also inquired concerning the color coding for fire
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Minutes Page -2-
Apri18, 2002
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hydrant caps on Selva Marina Drive and felt a hydrant on East Coast
Drive may need to be replaced.
3. Unfinished Business From the Previous Meeting
A. City Manager's Follow Up Report on Issues from Previous
Meetings
City Manager Hanson commented on each item of his written report,
which is attached and made part of this official record as Attachment A.
Street Striping
City Manager Hanson reported that Commissioner Waters had clarified
his request to include striping on the major streets in the city. He reported
that it would cost approximately $18,000 to stripe the city's major streets
that do not presently have centerline striping and which will not be striped
in conjunction with other projects.
Discussion ensued and Commissioner Waters suggested that Selva Marina
Drive be included as a maj or street for striping.
Sidewalks and Vegetation on East Coast Drive
City Manager Hanson stated that the landscaping and sidewalks had been
inspected on East Coast Drive and emergency repairs would be made to
the sidewalk with total replacement in two years. He indicated that the
city was working with the property owners to trim shrubbery that
encroached the sidewalk.
B. Approve the addition of twenty-two street lights to existing
poles as recommended by the Police Department (City
Manager)
Motion: Approve the addition of twenty-two street lights to
existing poles as recommended by the. Police Department.
There was no discussion and the motion carried. unanimously.
C. Action on the request of Fletcher High School to place a sign
on the outfield fence of their baseball field at a cost of $300.00
(City Manager)
Motion: Support Fletcher High School and approve the City
of Atlantic Beach sign to be placed on the outfield fence at
"~""~ Fletcher High School at a cost of $300.00 with an annual fee of
$100 per year for maintenance and renewal.
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Minutes Page -3-
April8, 2002
Discussion ensued and Mayor Meserve felt the city needed to adopt
guidelines and set limitations for this type of request. .
There was no discussion and the motion carried unanimously.
4. Consent Agenda:
B. Approve extension of the contract with Metro Rooter for
sewer cleaning and televising for a period of one year at
the current contract prices (Bid No. 0001-13) (City
Manager)
C. Approve extension of the contract with Industrial
Equipment Services, Inc. for electric motor and pump
repairs for a period of one year at the current contract
prices (Bid No. 0001-10) (City Manager)
Commissioner Borno requested that the Public Safety Department
monthly report be removed from the Consent Agenda for further
discussion.
Motion: Approve Consent Agenda Items B and C as
presented.
There was no discussion and the motion carried unanimously.
A. Acknowledge receipt of the following monthly reports:
Building, Public Safety and Public Works Departments
Commissioner Borno clarified the dates of the year-to-date columns
include in the Jacksonville Fire and Rescue data portion of the Public
Safety monthly report.
The monthly reports were received as presented.
5. Committee Reports:
A. Christmas Lighting Committee (Commissioner Waters)
Commissioner Waters reported that he had met with City Manager
Hanson, Neptune Beach City Manager Linn and Councilor Pruette to
discuss Christmas lighting for the Town Center area and Atlantic
Boulevard. Commissioner Waters distributed pictures of lighted
Christmas trees and wreaths, which would be visible both day and
night, and said the committee recommended the decorations be
installed on Atlantic Boulevard and Mayport Road.
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Minutes Page -4-
April8, 2002
He reported that Neptune Beach had money budgeted for their share
of the cost of the wreaths. He further reported that $20,000 from the
City of Atlantic Beach would fund placement of decorations on every
second or third pole on Atlantic Boulevard and every fourth pole on
Mayport Road.
Discussion ensued concerning storage of the wreaths and the City
Manager indicated the city would have to provide storage.
It was the consensus of the Commission to place the order as soon as
possible. Mayor Meserve indicated that the decorations would be
included in the budget process.
.Commissioner Waters asked that the Commissioners give thought to
the suggestion that a clock tower be installed in the roundabout at
Town Center.
B. Audit Service Selection Committee Report
,,. Commissioner Parsons reported that only one bid had been received.
He indicated that the dollar amount portion of the bid had not been
opened and would be returned. Commissioner Parsons indicated that
the auditing service would be re-bid with the bid opening scheduled
for mid-May.
6. Action on Resolutions:
A. Resolution No. 02-06
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, PETITIONING THE FLORIDA
DEPARTMENT OF TRANSPORTATION TO LOWER
THE SPEED LIMIT ON MAYPORT ROAD (City
Commission)
Motion: Adopt Resolution No. 02-06.
Mayor Meserve reported that he had taken Aage Schroeder, local
District Chairman of the Florida Department of Transportation, on a
tour of Mayport Road. He indicated that he would speak with the
base commander to see if he could get him to agree with the lower
speed limit.
'" There was no discussion and the motion carried unanimously.
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Minutes Page -5-
Apri18, 2002
7. Action on Ordinances:
There was no action on ordinances.
8. Miscellaneous Business:
A. Public Hearing and action on an application for aUse-by-
Exception filed by James H. McKenzie, Jr., to allow the
sale and service of custom motorcycles on property at 1420
Mayport Road, zoned Commercial General (CG) (This
item was advertised for public hearing in accordance with
the requirements of City Ordinances, but has been
withdrawn due to the death of the applicant)
Mayor Meserve deferred action on this item since it was learned that a
partner in the business .may wish to continue with the requested use-by-
exception.
There was no discussion.
B. Award contract to Miller Construction in the amount of
,:.. $363,106.04 for the remodeling of the Adele Grage Cultural
Center, pursuant to the specifications of bid No. 0102-12 (City
Manager)
Motion: Award contract Miller Construction in the amount of
$363,106.04 for the remodeling of the Adele Grage Cultural
Center, pursuant to the specifications of bid No. 0102-12.
Commissioner Beaver stated that he was happy that the bid came in under
budget and indicated that Jacksonville Council Member Jerry Holland had
committed $50,000 from Better Jacksonville funds to the project.
Mayor Meserve thanked Commissioner Beaver for all of his hard work in
bringing the public and private sectors together on this project.
There was no more discussion and the motion carried unanimously.
C. Approve a budget adjustment to authorize the expenditure of
$21,125 from the Police Trust Fund Automation Account for
the purchase of laptop computers for the Police Department
(City Manager)
Motion: Approve a budget adjustment to authorize the
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expenditure of $21,125 from the Police Trust Fund
Automation Account for the purchase of laptop computers
for the Police Department.
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Minutes Page -6-
Apri18, 2002
There was no discussion and the motion carried unanimously.
D. Approve adjustment to the rates in the BFI Solid Waste
and Recycling collection contract (City Manager)
Motion: Approve adjustment to the rates in the BFI Solid
Waste and Recycling collection contract.
City Manager Hanson reported that the current budget anticipated a
3% rate increase based on a projected Consumer Price Index {CPI) of
that amount. However, the actual CPI was 1.1 % at the anniversary of
the contract, leaving the budget $15,800 better off than anticipated.
There was no discussion and the motion carried unanimously.
E. Approve the Atlantic Beach Lifeguard organization/
compensation for 2002 as recommended by staff (City
Manager)
Motion: Approve the Atlantic Beach Lifeguard
organization/compensation for 2002 as recommended by
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staff.
City Manager Hanson explained that the recent pay study conducted
by Palmer and Cay did not address pay for lifeguards. He indicated
that the methodology used by the company was applied to the current
lifeguard pay scale to provide consideration for training, promotions
and years of service.
City Manager Hanson indicated that any future pay adjustments
afforded to the other employees relative to annual cost of living
adjustments would be applied to the proposed lifeguard pay scale.
He felt adoption of the recommended pay scale would keep Atlantic
Beach's pay scale competitive with other agencies in the area. The
recommended pay scale is attached and made part of this official
document as Attachment B.
There was no further discussion and the motion carried unanimously.
9. City Manager
A. City Manager's Report
`" • Reported that the Cultural Arts Board had failed to obtain the
grant for which $1,500 in matching funds was budgeted, and
indicated that the Board wished to conducted a scaled down
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Apri18, 2002
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art program at the elementary school for the $1,500 in the
budget. By consensus the Commission agreed to the request.
• Reported that the Florida Department of Transportation had
posted pedestrian/bicycle safety signs along Mayport Road.
• Reported that the bids for the Core City Project had been
opened and the low bid was from Jensen Engineering in the
amount of $3,668,687. City Manager Hanson indicated that
$5,000,000 had been budgeted for the project and the bid
award would be on the next agenda.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Borno
• Indicated that he expected to be able to present the report
regarding rules for Charitable Contributions in late May.
Commissioner Waters
• Indicated that he would like to be assured that the information
contained in the fire hydrant testing reports was correct.
Utility Director Kaluzniak stated that the low pressure or
inoperable hydrants located on Ocean Boulevard, 7th Street
and East Coast Drive would be repaired or replaced during the
Core City Project.
Mayor Meserve indicated the city would continue to monitor
the hydrant testing program.
Mayor Meserve
Reported that he had received many positive comments
concerning the flyover.
• Noted that the landscaping in the Mayport Road flyover area
would be maintained by the city. He indicated that irrigation
had been installed at the flyover but not at the Wonderwood
intersection where the landscaping would be much more
sparse.
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April8, 2002
There being no .further discussion or business o come before the City
Commission, the Mayor declared the meet n~djd~rned at 8:05 p.m.
Attest:
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M een King
Certified Municipal. le
Officer
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_ ATTACHMENT A -
APRIL 8, 2002 COMMISSION MEETING
April 2, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hans
SUBJECT: Follow-up eport
Elimination of JTA Bus Stop; A question was raised at the last Commission meeting about the
JTA's removal of a glass enclosed bus stop at the intersection of Atlantic Boulevard and
Mayport Road. JTA has advised that this bus stop has been eliminated because of traffic
congestion at that corner. The bus stop will be placed at another location. in Atlantic Beach,
which has yet to be determined by the JTA.
No Littering,~ns at Beach Access on 18th Street; A concern was raised about the lack of a
"No littering" sign at the 18t Street beach access. A sign prohibiting littering does exist atthe
„~ ,;, 18th Street beach access as well as most other City beach access points. In an effort to improve
the Looks of the beach accesses, most of the older signs have been. removed. and replaced with
consolidated signs listing the City's rules for beach use. Several City garbage cans also exist at
the 18th Street beach access, which are emptied regularly.
Street Striping; Commissioner Waters requested that stripes be painted on City streets at the last
Commission meeting.. He has since clarified his request to include only major streets in the City.
Each of the City's major streets has been surveyed to determine if striping presently exists.
Following is a list of the City's major streets that do not presently' have centerline striping, along
with the cost to install it. Several of the azeas aze not priced because they will be included with
other upcoming work.
* Ocean Blvd; Atlantic to 7th Street $2,761.60
* Ocean Blvd; 7th Street to 10th Street To be resurfaced
* Ocean Blvd; 10th Street to Seminole Road. $2,684.80
* Plaza; City Hall to Mayport Road $7,608.00
* East Coast Drive;. Atlantic Blvd to 10th Street Care City Project
* East Coast Drive; 10th Street to 12th Street $657.60
East Coast Drive; 12th Street to Seminole Road To be resurfaced
* Main Street; W. 1 ~ Street to Dutton Road $4,340.80
TOTAL: $18 052.20
c., AGENDA ITEM #3A
\ APRIL 8, 2002
-° If the Commission would like for this work to be done. in the current fiscal year, then $18,000
should be added to the resurfacing account during the mid-year budget adjustments.
Sidewalks and Vegetation; East Coast Drive; It has been reported. that the sidewalks along
East Coast Drive were difficult to use because of broken places and vegetation extending into the
walkway area. -City staff has surveyed both East Coast and Ocean. Property owners who have
vegetation encroaching on the sidewalk have been asked to have it trimmed back or removed as
appropriate. The City will also have some repairs made to the sidewalk on East Coast .Drive.
However, a water line will be installed along this street during the Core City Project and the
sidewalk will be replaced at that time. Consequently, only minor repairs will be done now.
Selva Streets Taaes; In connection with the acceptance of the streets in the Selva Marina
Subdivision, the .City of Atlantic Beach has requested that the City of Jacksonville forgive any
unpaid taxes. Atlantic Beach first paid the Tax Commissioner for the amount of taxes
outstanding for which certificates had been sold to private individuals. Atlantic Beach has now
received a copy of a resolution adopted by the. Jacksonville City Council canceling the. balance of
the delinquent taxes. This action clears all outstanding taxes on these streets.
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AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
ATTACHMENT B
APRIL 8, 2002 COMMISSION MEETING
STAFF REPORT.
City of Atlantic Beach
Commission Meeting
Lifeguard Structure/Compensation
March 19, 2002
David E. Thompson, Chief of Police/DPS
Last year, the Atlantic Beach City Commission addressed the issue of lifeguard pay, raising the
pay to a more competitive level for the area. At that time, commissioners asked if the
recommended pay was going to be high enough, and they were told that the recommended pay
would be sufficient until the Palmer and Cay pay study was completed. It was anticipated that
the Palmer and Cay study would address all of the lifeguard issues relative to pay, positions, -and
seniority.
To summarize the results, Palmer and Cay provided some very broad guidelines without
examining the major differences in lifeguard operations in the region, and they did not provide a
detailed implementation plan for part time seasonal employees. They only provided pay grades -
for lifeguards and captains, and they did not address lifeguards, senior lifeguards, lieutenants, and:
captains.
In the past, lifeguard pay was established by the City Commission in actions separated from the
other City employees. The recommended implementation contained in this staff report is being
provided to the City Commission for approval. It is also anticipated that after the lifeguard pay is
established, it will be integrated into the pay system and adjusted with the other city employees in
the future.
Palmer and Cay recommended a starting pay rate for lifeguards at $8.57 per hour. We
recommend that this pay begin with a new lifeguard who has not completed the First Responder
certification or mandatory in-service training.
In Atlantic Beach, unlike most of the area agencies, lifeguards are required to complete First
Responder emergency medical training at the lifeguard's expense and without compensation for
the training time. They are also required to complete more than 40 hours of in-service training
before the season begins. Once lifeguards have met these standards, staff is proposing that
lifeguards have their pay increased to a higher pay to $9.34 per hour. This increase is consistent
with the Palmer and Cay guidelines for promotions.
Lifeguard seniority will be recognized with pay adjustments in the pay scale as utilized by the
Palmer and Cay Study, and provided to other full time employees. However, the pay for seniority
will be capped at $10.39 per hour, which is consistent with five years of experience as an Atlantic
Beach Lifeguard.
Pay for Lieutenants will be based on Palmer and Cay's methodology for pay adjustments and
promotions. The maximum pay for this position will be 9% above the highest pay for lifeguards.
AGENDA ITEM #8E
APRIL 8, 2002
Pay for Captains will be based on Palmer and Cay's methodology for pay adjustments and
promotions. The maximum pay for this position will be 9% above the highest pay for
Lieutenants.
Proposed Pay Scale:
Position Years in Position Pay Rate
Lifeguard Trainee 0 $8.57
Lifeguard 1 Years $9.34
Lifeguard 2 Years: $9.59
Lifeguard 3 Years $9.85
Lifeguard 4 Years $10.12
Lifeguard 5 Years $10.39
Lifeguard Lieutenant $11.33
Lifeguard Captain $12.34
.Staff has compared the rates with the other lifeguard organizations. in the area, and the
recommended pay structure will keep Atlantic Beach Lifeguards competitive.
Budget:
.The recommended pay structure can be implemented within the existing budget. Based on the
historical data from previous years, and after examining assignments and staffing projected for
2002, the pay structure can be absorbed into the existing budget. Lifeguards will reduce
administrative costs from previous years, alter break schedules to reduce staffing requirements,
and adjust the coverage an the beach to eliminate unnecessary manpower.
The projected staffing of the beach will include 6 stations during week days, and 9 stations on the
weekends. During holiday weekends, 10 stations may be utilized. Locations are typically
consistent, but depending on crowds and demands, the stations may be shifted or adjusted as
needed. The lifeguards will be on-duty at the stations from 10:00 AM to 5:00 PM (sometimes
longer depending on crowds) each day.
RECOMMENDATIONS: To approve the Atlantic Beach Lifeguard arganization/compensation
for 2002, and to include future pay adjustments in conjunction with the rest of the city workforce
relative to annual adjustments.
ATTACHMENTS:
REVIEWED BY CITY MANAGER;
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