05-28-02 v°`~`~, CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA -MAY 28, 2002
Call to order
Invocation and pledge to the flag
1. Approve minutes of the Commission Meeting of May 13, 2002
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's follow up report on issues from previous meetings
B. (i) Consideration of proposed changes to the Public Beach Access
Beautification Program
(ii) Approval of Selva Norte Homeowners Association landscaping
project under the amended Beautification Program
(iii) Approval of Selva Norte Homeowners Association request to install
two neighborhood signs (City Manager}
4. Consent Agenda.
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW: THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IE
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM TI-lE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION
ON THESE ITEMS
A. Award contract to Underground Utility Contractors in the amount of $148,529.43
for milling and paving for road program pursuant to the specifications of Bid No.
O l 02-19 (City Manager)
5. Committee Reports
6. Action on Resolutions
A. Resolution No. 02-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING RESOLUTION NO. O1-09 OF THE CITY OF ATLANTIC
BEACH, WHICH DECLARED A SPECIAL ASSESSMENT FOR WATER
LINES, STORM WATER IMPROVEMENTS AND STREET
IMPROVEMENTS TN SELVA MARINA UNITS 10, 10-A, 10-B, 10-C, 11, 12,
12-A, 12-B, AND 12-C REPEAT, TO CHANGE THE METHOD OF
PAYMENT OF SUCH SPECIAL ASSESSMENTS, AND PROVIDING AN
EFFECTIVE DATE (City Manager)
~~~'~ Page Two AGENDA May 28, 2002
7. Action on Ordinances
8. Miscellaneous Business
A. Approve additional sodding at a cost of $17,200 for the Sherry Drive project
(City Manager)
B. Authorize staff to add a list of part-time licensed water/wastewater operators
to the payroll to be used in place of overtime for fizll-time personnel at
treatment plants (City Manager)
9. City Manager
A. Presentation regarding wells
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim
record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be
based.
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Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City
Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the
City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, May 24,
2002.
~'""°`. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY, MAY 28, 2002
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons and
Dezmond Waters, Commissioners
AND: .James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
Mayor Meserve called the meeting to order at 7:15 p.m. The invocation
was given by Mayor Meserve and a moment of silent prayer was observed
in honor of Memorial Day and for the military personnel in the Middle
East. The silent prayer was followed by the Pledge of Allegiance to the
Flag.
1. Approval of the minutes of the Regular Commission meeting of
May 13, 2002
Motion: Approve the minutes of the Regular Commission
Meeting of May 13, 2002 as presented.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors:
Mayor Meserve introduced Captain John Furness, who recently returned
from serving with the Coalition War Against Terrorism. Captain Furness
presented the city with an American flag which was flown in honor of the
City of Atlantic Beach at Qandahar, Afghanistan during operation
Enduring Freedom.
Captain Furness thanked the city for its continued support of the men and
women who serve at Mayport Naval Station.
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Minutes Page -2-
May 28, 2002
Sherry Drive Drainage Issues Update
City Manager Hanson reported after a recent heavy rain, the city received
five calls concerning drainage problems on Sherry Drive.
Public Works Director Kosoy reported that awalk-through inspection was
conducted to look at the elevations of all of the drainage structures,
pavement and curb in the areas on Sherry Drive between First and Fifth
Streets. He indicated that elevation problems were observed on the east
side of the street, at First, Second, Fourth and Fifth Streets. He reported
that the inlet at Fourth Street was being lowered, and an additional basin
would be installed, at the contractor's expense, into the temporary junction
box at the place where some artificial low spots were created.
Public Works Director Kosoy indicated that the city would re-inspect each
of the locations after the work is completed to assure the elevations are
correct, and there is no standing water twenty-four hours after a storm.
J.P. Marchioli of 414 Sherry Drive spoke concerning the following
items: (1) Opposed the use of speed bumps, (2) felt the limerock should
be removed before sod is planted on Sherry Drive right-of--way, (3) felt the
citizens of Atlantic Beach should not pay the utility franchise fee imposed
by the City of Jacksonville, (4) felt the yard trash pick up had been
scheduled for Monday to accommodate contractors who put yard debris at
the curb on weekends so they would not have to make a trip to the landfill,
(5) commented on the recent fire at Tideviews Preserve and again urged
residents to purchase fire extinguishers, and (6) thanked the city for its
quick response to the drainage problems on Sherry Drive.
Dick Hilliard of 338 Ilth Street indicated that the drainage problems on
Sherry Drive needed to be corrected. Relative to Item 4A, Mr. Hilliard
felt that contractors should be educated to perform proper compaction
before paving a road.
Steve Cail of 671 Sherry Drive presented the Commission with a petition
requesting that the speed limit on Sherry Drive be lowered from 25 to 20
m.p.h. He also requested that signs be posted on Sherry Drive stating
"Speed Limit Strictly Enforced."
3. Unfinished Business from the previous meetings
"' A. City Manager's follow up report on issues from previous
meetings
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Minutes Page -3-
May 28, 2002
City Manager Hanson commented on each item of his written report,
which is attached and made part of this official record as Attachment A.
In addition to the written comments, the following items were discussed:
Twice Per Week Trash Collection
Public Works Director Kosoy stated that BFI, the city's waste hauler, had
indicated that they would provide the second pick up for an additional
$1.87 per residential account per month.
Tree Mitigation -1401 Mayport Road
City Manager Hanson reported that the property owner had been granted a
ninety-day extension by the Tree Board to complete the mitigation
requirements. He indicated that the initial certificate of occupancy for the
building had been issued, but the city was holding the certificates for the
individual businesses that would occupy the building until the mitigation
issue was resolved. City Manager Hanson indicated that he had spoken
with the owner and he felt the matter would be taken care of the following
morning.
Portable Rubber Speed Bumps
Commissioner Borno requested that the ripple-type speed bumps on Royal
Palm Drive be replaced with another type of speed bump or moved farther
apart to make it easier to go across. Chief Thompson stated that he had no
objections and would look into the request.
B. (i) Consideration of proposed changes to the Public Beach
Access Beautification Program
City Manager Hanson explained the changes he recommended to the
current Beach Access Beautification Program, which included other areas
for beautification, such as medians. The criteria for deciding which
projects will be approved was explained as well as the matching funding
for new projects.
Motion: Approve the revised Public Beach Access
Beautification Program as presented by City Manager Hanson.
Commissioner Waters felt that median beautification requests were
inconsistent and inquired as to how money would be allotted to such
projects.
`"~' Commissioner Beaver agreed with Commissioner Waters and stated that
since medians had such varying sizes, some type of formula would be
needed to calculate the matching funds. He also inquired as to how
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Minutes Page -4-
May 28, 2002
~~ matching funds were verified by the city. City Manager Hanson indicated
that a provision for verification of funds was included in Item 4 under
cost.
Commissioner Borno felt that beach access and median projects should be
addressed separately and stated he would like to have a workshop to
determine if separate policies would be better. He also felt costs
associated with sources of water for irrigation were an issue which needed
to be resolved.
City Manager Hanson explained that the dollar figure of $2,500 was an
"up to" amount and did not mean that amount would be spent for each
median. He emphasized that the Commission would have to approve each
project. City Manager Hanson explained that in rewriting the criteria, it
was his intent to encourage citizens to use private wells for irrigation or
xeriscape plantings to conserve water.
Commissioner Parsons felt it was a good plan, but that the requests other
than beach access should be referred to as "projects," not "median"
beautification. Under Item #4 Group Commitment, he felt the group
should be defined as a minimum of five homeowners. On page 2, Item #2,
r he felt that the Project Committee should not have any two officers or
members from the same household. Commissioner Parsons also felt the
second sentence under Item #2 should be expanded to include ...providing
a cost estimate for the new project "and maintaining said project". He felt
this addition was important because the city has ended up maintaining
some beach accesses with no citizen support after the project committee
disbanded. Commissioner Parsons felt every project should be supported
up to $2,500, with Commission approval of the final plans, and matched
up to $300 per year for maintenance.
Mayor Meserve also felt the new plan offered the Commission enough
leeway and controls to determine which projects, on a case-by-case basis,
would receive support. He felt the Commission should move forward
with approval of the Selva Norte Project since they had been working on
the project for a long period of time and had received a matching grant
from the City of Jacksonville.
Commissioner Waters inquired if it was feasible to come up with aper-
foot cost formula for medians.
Commissioner Beaver stated that he agreed with Commissioner Parsons in
that all requests other than beach access beautification should be
considered "projects". He felt it would be too difficult to come up with a
usable formula for medians.
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Minutes Page -5-
May 28, 2002
Amendment No. 1 to the Motion: Under Cost, in Item #4 fill
in the blank amount with $2,500 and in Item #8 fill in the
blank amount with $300. (Insert "up to a maximum of before
the $2,500 amount and the word "projects" after the word median).
Discussion ensued concerning the use of the word "projects" and
"medians". It was agreed that "up to a maximum" should be inserted
before the $2,500 in Item #4. Commissioner Waters pointed out that he
did not want individual medians to be considered separate projects. (By
consensus the Commission determined these changes should be made).
Commissioner Parsons indicated that he would like his earlier suggested
changes incorporated into the new guidelines.
Amendment No. 2 to the Motion: Under Cost, in Item #2 on
page 2 of the guidelines insert after ... after electing. a
minimum of four officers, "no two being from the same
household" and at the end of the last sentence insert "and
maintaining said project". On page 1, under Procedure
criteria Item #4 after Support of a homeowners' association
insert "with a minimum of five homeowners".
There being no further discussion, the amendments to the motion and the
main motion carried unanimously.
(ii) Approval of Selva Norte Homeowners Association
Landscaping Project under the amended Beautification
Program
City Manager Hanson explained that the Homeowners Association had
requested financial assistance from the city for the tap-in and connection
fees which would come close to $2,500. He recommended approval of the
$2,500 matching funds for the project.
James Kolster, President of the Selva Norte Homeowners Association,
explained the proposed project in detail. He explained the total budget for
the project was over $9,000, which included a matching grant from the
City of Jacksonville. He further explained that Recreation Director
Johnson had worked closely with them on the project.
Motion: Approve Project II (landscaping) with matching funds
up to $2,500.
Commissioner Waters felt projects should be monitored by city staff and
Mr. Koster indicated that Recreation Director Johnson had worked for
over a month with the Homeowners Association to develop the plan.
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Minutes Page -6-
May 28, 2002
Mayor Meserve agreed with Commissioner Waters and stated that
Recreation Director Johnson should not be the sole arbitrator for future
large projects.
There was no further discussion and the motion carried unanimously.
(iii) Approval of Selva Norte Homeowners Association
request to install two neighborhood signs (City
Manager)
Motion: Approve Selva Norte Homeowners Association request
to install two neighborhood signs as presented.
Mayor Meserve stated that the request was not addressed in the city's
Sign Ordinance, but in the past requests to place signs on city rights-
of-way had been approved and turned down.
Commissioner Waters reported the city's former Beautification
Committee enforced a general rule that all signs would conform
visually with the "Welcome to Atlantic Beach" signs. He felt that this
was a very good policy and maintained standards for signs on rights-
of-way throughout the city.
Commissioner Waters stated that he had reservations about approving
the request without a design plan, and stated that the city needed a
uniform policy for signs being placed on city rights-of--way.
Mr. Koster stated that the association would be happy to cooperate
and use the city sign as a pattern for their sign.
Commissioner Beaver stated that he was not comfortable making a
decision at this time. He felt the sign posed design and location
issues and requested additional time to study the request.
Mayor Meserve felt the request would set a precedent either way, and
agreed that the city needed guidelines for future requests.
Commissioner Waters suggested that this matter be referred back to
staff to draft rules or guidelines for future requests.
Commissioner Parsons felt the request should be approved since the
proposed sign visually conformed to the city's welcome signs.
There was no more discussion and the motion failed by a two to three
vote with Commissioner Parsons and Mayor Meserve voting aye and
Commissioners Beaver, Borno and Waters voting nay.
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Minutes Page -7-
May 28, 2002
,,.,.
Mayor Meserve directed staff to bring back rules and design
guidelines for future requests of this type.
4. Consent Agenda:
A. Award contract to Underground Utility Contractors in the
amount of $148,529.43 for milling and paving for road
program pursuant to the specifications of Bid No. 0102-19
(City Manager)
Mayor Meserve requested that Item 4A be removed from the Consent
Agenda for discussion.
Motion: Award contract to Underground Utility
Contractors in the amount of $148,529.43 for milling and
paving for road program pursuant to the specifications of
Bid No. 0102-19.
Public Works Director Kosoy reported that after the bids were
received he learned that a water line would be replaced on Ocean
.Boulevard from 8th to Ahern Streets. He further reported that because
of this construction, it was decided not to do Item 4.14 of the base bid
at this time, and replace it with repaving the cul-de-sac on Mipaula
Court.
Discussion of the failed microsurfacing on Mipaula Court ensued.
Public Works Director Kosoy indicated that the city had not paid for
the work since the microsurfacing product applied on the cul-de-sac
was inferior and had been damaged by BFI twice.
Commissioner Waters felt that many streets in the city needed repair
and as a cost saving measure, suggested that the base bid and
alternates 1 and 3 be completed at this time. He felt the half-cent
sales tax money could be used for street repairs.
Bid prices were discussed and Public Works Director Kosoy pointed
out that the base bid price was very good, but the prices for the
alternates were not as favorable.
There was no more discussion and the motion carried unanimously.
5. Committee Reports:
Committee Report on Amending the Charitable Contributions
Section of the Code of Ordinances
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Commissioner Borno distributed committee reports recommending a
change to the charitable contributions section of the City Code of
Ordinances, and to combine the Cultural Arts Board and Recreation
Advisory Boards into one committee. The reports are attached and
made part of this official record as Attachment B.
Commissioner Borno read the recommended change to Section 2-2.
Charitable Contributions Prohibited of the City Code of Ordinances.
He indicated he would be out of town and unable to attend the next
Commission meeting, and requested that an ordinance amending the
current code be prepared for introduction at the second meeting in
June.
Committee Report on the Combining of the Cultural Arts and
Recreation Advisory Boards
Commissioner Borno explained that a meeting of members from the
Cultural Arts and Recreation Advisory Boards and the Teen Council
President was held on Monday, May 20, 2002, to discuss the merger
of the two boards into a single Cultural Arts and Recreation Advisory
Committee. He indicated that during the meeting a question and
answer session was held and the purpose, duties and responsibilities
of the new combined board were discussed in detail and the proposed
changes reviewed line-by-line.
Commissioner Borno requested that the Resolution merging the two
boards be placed on the agenda of the second meeting in June.
Discussion ensued and it was suggested that board members be
invited to attend the meeting on June 24, 2002.
6. Action on Resolutions:
A. Resolution No. 02-11
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AMENDING RESOLUTION NO.
01-09 OF THE CITY OF ATLANTIC BEACH, WHICH
DELCARED A SPECIAL ASSESSMENT FOR WATER
LINES, STORM WATER IMPROVEMENTS AND
STREET IMPROVEMENTS IN SELVA MARINA
UNITS 10,10-A, 10-B, 10-C, 11, 12, 12-A, 12-B, AND. 12-C
REPEAT, TO CHANGE THE METHOD OF PAYMENT
OF SUCH SPECIAL ASSESSMENTS AND PROVIDING
AN EFFECTIVE DATE (City Manager)
Motion: Adopt Resolution No. 02-11.
Commissioner Borno reported that there were 131 residents who
benefited from the improvements and the special assessment per unit
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Minutes Page -9-
May 28, 2002
,' would be $497.75, which was considerably lower than the initial
projected cost of approximately $1,800 per unit.
There was no further discussion and the motion carried unanimously.
7. Action on Ordinances:
There was no action on ordinances.
8. Miscellaneous Business:
A. Approve additional sodding at a cost of $17,200 for the Sherry
Drive Project (City Manager)
Motion: Approve additional sodding at a cost of $17,200 for
the Sherry Drive Project.
Commissioner Waters inquired if BellSouth had completed its work.
Public Works Director Kosoy indicated that the work should be completed
in two weeks.
There was no discussion and the motion carried unanimously.
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B. Authorize staff to add a list of part-time licensed
water/wastewater operators to the payroll to be used in
place of overtime for full-time personnel at treatment
plants (City Manager)
Motion: Authorize staff to add a list of part-time licensed
water/wastewater operators to the payroll to be used in
place of overtime for full-time personnel at treatment
plants.
Utility Director Kaluzniak explained that the department had been
understaffed for a period of time and the existing staff were tired of
working overtime. It was felt that use of part-time licensed
personnel would cost less than half the amount paid in overtime.
There was no discussion and the motion carried unanimously.
9. City Manager
City Manager Hanson reported on the following items:
~~ • Inquired if the Commission wished to adopt an ordinance
prohibiting overnight parking of private or business vehicles
at the City Hall parking lot.
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May 28, 2002
No action was taken on this inquiry.
• Reported that a celebration of the Summer Solstice sponsored
by the Cultural Arts Board was scheduled for June 21St
Reported that effective July lst the city's Workers Comp
Insurance for Police Officers would increase $26,000 per year
due to recently passed state legislation. It was also noted that
life insurance benefits for Police Officers were to be doubled
under the same legislation.
A. Presentation regarding wells
Utility Director Kaluzniak gave a Power Point presentation
addressing the assessment and maintenance of the city's water wells.
Included in the presentation were video shots of the interior of the
wells used to evaluate well conditions. The purpose of the
assessment, the scope of work and the recommendations for each well
were briefly explained. A copy of the written report is attached and
made part of this official record as Attachment C.
,,..,
Mort Hanson of the Sea Turtle Patrol -Nesting Update
Mr. Hanson reported that nine nests were located in the city and the
stakes marking Nest #1 had been lost during the recent northeaster.
He indicated that there was no beach left during high tide and the
nests would have to be relocated above the high tide line.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Waters
• Thanked Utility Director Kaluzniak for not running pipes
under the new road.
• Reported that "Dancing in the Street", the annual fund raising
event for Town Center, was rained out for the first time since
the event began and profits would be much less. than
anticipated.
• Felt citizens should be allowed to park at the City Hall
f, parking lot unless their use of the lot caused a major problem.
• Referenced a letter to Jacksonville Beach City Manager
George Forbes from the Public Works Department of Duval
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County concerning Duval County beach renourishment. He
noted that the state's contribution toward beach renourishment
was based on sufficient parking facilities within aone-quarter
mile distance of the erosion control line, and emphasized the
importance of providing adequate parking for residents to use
the beach. Commissioner Waters felt residents who live close
to the beach should be stopped from putting up barriers on
cityrights-of--way in order to restrict parking for beach use.
It was suggested that a survey or map of available parking be
made and in the future no impediments should be allowed to
restrict parking on the rights-of--way.
Commissioner Parsons
Felt the city should be stricter with vehicles that tear up the
streets. He felt that better street repairs were needed and felt
some of the street patches were improperly done.
Commissioner Beaver
r„,,\ ~ Concurred with Commissioner Waters relative to beach access
parking and suggested that dated videos could be used to
survey the available spaces.
Mayor Meserve
• Felt the city should implement reasonable laws for using the
beach. He felt the present signs at the beach were too
negative and the rules should be changed and made
enforceable.
There being no further discussion or business to come before the City
Commission, the Mayor declared the meeting adjourned at 9:20 p.m.
Attest:
Jy
Maureen King
Certified Municipal.
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ATTACHMENT A
MAY 28, 2002 COMMISSION MEETING
,.. May.20, 2002
MEMORANDUM
TO: The Honorable Mayor
-and Members of the Cit Commission
FROM: Jim H _
- Lity Manager
SUBJECT:. Follow- Report
Twice Per Week Trash Collection; At the last City Commission meeting, taff was requested to
verify the contractor's. price for twice per week trash collection and report back to the
Commission. The last priceupdate the staffreceived from our waste hauler was in August of
last year at which time we were advised that the cost to add Thursday yard trash collection would
amount to an additional $1.86 per residential account per month. This would equate to a total
additional cost to the City of approximately $105,000 per year. As of the. time of the writing of
this report, BFI. has not yet confirmed that they would still provide the service at the price they
quoted last August.
State Requirements for-Water Conservation Rates; One comment made at the last
Commission meeting was that the Water Management District does not the authority to require
Atlantic Beach to amend our water and wastewater rates so as to encourage water conservation.
Water conservation requirements are spelled forth in two sections of the Florida Code and further
defined in a document entitled "Water Conservation Public Supply Requirements" adopted by
reference in the Code. Based uponthat authority, the Water Management District has instructed
Atlantic Beach to make amendments to the water/sewer rate structure. Specific. language in each
of these is as follows:
...State Code; Section 62-40.412 "Water Conservation" generallyrequires water distribution
companies to be as efficient as possiblewith potable resources and gives the District the ability
to create incentive to this end. The rule states "The District shall further accomplish this water
conservation goal by...promoting water-conserving rate structures. 62-40.412 (2) (a) 4. Another
section of the Florida Code (40C-2) "adopts by reference. Parts I, II and III, and the Water
Conservation Public Supply Requirements in Appendix I of the Applicant's Handbook,
. Consumptive Uses of Water, 4-10-02."
The Applicant's Handbook referenced in the previous paragraph defines a water conservation
promoting rate structure as "A water supply utility rate structure designed to encourage the
utility's water customers to reduce discretionary water use by providing financial incentives to
the customers to conserve water." Section 12.2.5.1(f) of the. Handbook states "The applicant
must submit a written proposal and implement a water conservation promoting rate structure,
unless the applicant demonstrates that the. cost of implementing such a rate structure is not
~~`"°""; justified because it will have little or no effect on reducing water use. In the event that the
AGENDA ITEM #3A
..MAY 28, 2002
„., applicant has water conservation promoting rate structure in effect, the applicant must submit a
written assessment of whether the existing rate structure would be more effective in promoting
water conservation if it were modified, and if so, describe and implement the needed changes.
Upon request, the District will assist the applicant by providing mailable demographic data,
computer models, and literature. In evaluating whether a proposed rate structure promotes water
conservation, the District will consider customer demographics, the potential for effectiveness,.
the appropriateness to the applicant's particular circumstances, and other relevant factors. Those
permittees required to implement a water conservation rate structure must provide written
reminder notices to their customers at Least twice a year of the financial incentive to conserve
water in order that the rate structure does not lose its effectiveness."
Written correspondence from the Water Management District in response to Atlantic Beach's
request for reissuance of our water withdrawal permits over the last couple of months includes
the following language; "Section 12.2.5.1(fj of the Applicant's Handbook requires that the
applicant implement a water conservation promoting rate structure unless it can be demonstrated ~'
that the cost of implementing such a rate structure is not justified because it will have little or no
effect on reducing water use. The rate, structure provided is not an acceptable conservation
rate schedule as required by CUP permit. A graduated fee schedule would encourage
conservation by users, and the additional revenue obtained from larger use consumers may be
used to enhance reserved funds for capital expenditures. The Port Orange, along with other
utilities in the District, rate schedules suggest rising rate penalties that discourage wasteful use
while holding down costs for normal-use: customers. There also appears to be room to raise the
base rates without substantially exceeding rates paid in neighboring communities. Changes in
the rate structure notching up the residential base rate would allow the costs of implementing
reuse to be more equitably spread among all affected parties in the water jurisdiction. The
elimination of irrigation meters ar increased rates. for potable water supplying irrigation
systems will be required to discourage the excessive waste that these meter holders exhibit.
Please submit a program and schedule for revising the City's water/sewer/reclairned/irrigation
meter water rates to make it consistent with the goals of 40C-2."
.Sherry Drive Traffic Volumes; Someone reported at a recent Commission meeting that they
understood the Police Department to tell them that approximately 16,000 cars per day used
Sherry Drive. That number is incorrect. The last time the Police Department checked traffic
volumes on the street, the daily traffic average between 3,000 and 4,000 cars per day.
Portable Rubber Speed Bumps; It was requested that staff look into the possibility of requiring
moveable rubber speed bumps that could be used in various locations of Atlantic Beach.
Attached for your information is a memo from David Thompson on this subject .dated S/15/02.
.~."'°,
_ AGENDA ITEM #3A
MAY 28, 2002
• ~ ~
mo
To: Jim Hanson, City Manager
Prom; David E. Thompson, Chief of Poliee/DPS
CC:
5/15/2002.
~ Temporary Speed Bumps
1 • General Use of Speed Bumps
In general, speed bumps create more problem
a99mvation to some people who must drive across theory solve. They are a daily
at preventing speeding. ,and they are not effective
~' When speed bumps are installed, they invariabl
Motorists will #ry to find the "nght speed" to hit thy'ead to numerous complaints.
the motorists. Motorists will drive off of the .edge of the
em such that it is the least irritating to
miss the speed bum s, pavement in an attempt to
to blow theirhoms opfrn other is who oppose the speed bumps have
Motorists will contact the city to file claims fo damaobjections to the speed bumps.n
request that the city pay for front-end alignments eVee to their vehicles.. Some will
Once speed bumps are installed, som ~ ry f eW months.
bumps be enlarged, while others will calf to' recomlme d that ask that the speed
be smaller. the speed bumps should
Even if speed bumps are installed, it will not m
to walk or play.
ake the streets a safe place for people
2. Tem ora
P rY Speed Bumps or Humps
Exploring concept of using "temporary" s eed
inherent problems.. P bumps or humps reveals several
From a ~n~ptual perspective, a tempos s
to address a tempos rY peed bump would onl be a
p ry problem.. If the problem is a long-term y PPropriate
~, a tem orary speed bump on the roadway for a few
-going to affect traffic while the speed bumps are problem, then placing
days, weeks, or months is only
present. As soon as they are.
1
AGENDA ITEM #3A
MAY 28, 2002
removed, the motorists will resume their previous behaviors. We believe that we can
.expect the supporters to want a permanent speed bump installed, while detractors will
want it removed. Either way, the temporary speed bump will not provide along-term
solution to any problems.
..From a pavement management perspective; temporary speed bumps are going to
create problems. To anchor a speed bump will require: attaching It to the roadway.
This will requirespikes, bolts, or adhesives that will unquestionably damage the
surface of the street. 1 have reviewed several designs that I have found on the
intemet, and all of them will damage the .roadway.
3. Petitions
The use of petitions to make such decisions is questionable at best.. The petitions
are obviously initiatedby those citizens in support of the speed bumps. We know
that people who oppose having speed bumps will still sign a petition to avoid conflicts
with neighbors. We have had experience with citizens who signed petitions
advocating speed bumps, and they later called and complained about the speed
bumps.
Petitions show the names of advocates the speed bumps, but they do not represent
the rest of the people who may be affected by the speed bumps. They do not take
into accountthe people who bicycle, walk, stroll, skate, or otherwise pass through the
neighbofiood. They also do not identify the neighbors who decline to sign the
petition.
Petitions typically include signatures from people who live near the location in
question. However, there may be thousands of motorists passing through that
roadway each day, and they do not have the ability to be heard relative to speed
bumps.
4. Impact on other Roadways
When speed bumps are installed at one location, they have a significant impact on
the roadways nearby. When speed bumps are installed on one street, people will.
.start using the peripheral streets. This will essentially increase the amount of traffic
on the other streets. As you might expect, the people on the other streets do not
appreciate the traffic, and invariably, they will want speed bumps, too.
5. Historicallnformation
-The only existing Atlantic Beach speed bumps that the Police Department has
recommended are the strips at Royal Palms and Plaza Road. This was a location
that had numerous traffic crashes, and .none of the other traffic control mechanisms
were effective.
• Page 2
AGENDA ITEM #3A
MAY 28, 2002
When faced with a request for speed bumps, the Police Department conducts a
traffic study to determine the volume of traffic and the frequency of speeding.. Ifi there
is an excessive frequency of speeding, then enforcement activities are initiated to
reduce it.
Ifi trafFc crash data suggests that there is a problem. atthe location, then the Police
Department utilizes resources to seek solutions to design flaws.
In some cases, the City Commission has directed the City to install. speed .bumps in
the past, even when the Police Department did not recommend them.
• Page 3
ATTACHMENT B
MAY 28, 2002 COMMISSION MEETING
.,.,: May 22, 2002
r
From: Commissioner Mike Borno
To: Mayor and City Commission of the City of Atlantic Beach, FL
Subj: Cultural Arts/ Recreation committees; Report and recommendations
1. 1. As the City Manager, Staff and I were working on the Charitable
Contributions recommendations it became apparent that this was a tool that
would need to be used by these committee's.
2. 2. In our research, it became apparent that our committee should discuss
several thoughts and recommendations with these two committee's. We met
with each committee several times or members of the committee's that elected
to attend a meeting. It was determined that the. Recreation committee had not
been able sit a .quorum and was not functioning. This led to presenting to the
members of the two committee's the idea of combining them into a single
committee. A meeting with the Teen Council Advisor, Commissioner Waters
(Liaison) and the Teen Council President. The Teen Council expressed at
this meeting that they were not in favor of coming under a new committee.
The purposed name being Cultural Arts and Recreation Advisory
Committee.
3. 3. Our committee met in a combined meeting of members of the these two
committee's plus the President of the Teen Council Monday evening 5/20/02.
4. 4. At the 5/20/02 meeting the attachment was provided, discussed and a
good question and answer session recommended a couple minor word
changes. The Teen Council President was very good with her questions and
did not state that the teen council did not want to come under this new
Advisory Cammittee. .
5. 5. Our Committee recommendation is that the attachment if acceptable to the
Mayor and Commission, be given to the City Attorney. to draft up an
implanting resolution for consideration at a future Commission meeting.
e
May 22, 2002
From: Commissioner Mike Borno
To: Mayor and City Commission of the City of Atlantic Beach, FL
Subj: Charitable Contributions guidelines.tasking; Report regarding
1. The City Manager, Staff and I were tasked to review and report our findings and
recommendations on the wording of our current ordinance (City Code Chapter 2„
Article I, Section 2.2, page 156).
City Code Section 2.2 currently reads as follows: The city shall not contribute city
funds to any charitable, nonprofit, or other worthy causes.
It is the committee recommendation that the wording of City Code Section 2.2 be
changed to read as follows: The city. shall not contribute city funds to any
charitable, nonprofit, or other worthy causes. The city may consider financial or
other support for programs, events or projects to benefit the citizens of
Atlantic Beach. Requests for such support shall be reviewed by the Cultural
Arts and Recreation Advisory Committee if they are for artistic, recreational
or cultural in nature. Any positive recommendation by that committee would
then be considered by the Mayor and Commission. If those requests are not
artistic, recreational or cultural in nature, then the Commission. will
consider them directly.
The following questions need to be considered in making a determination if a
request is to be recommended and forwarded and / or considered by the Mayor
and City Commission to be approved and fiznded.
Does this purposed program/event benefit an adequate number of Atlantic
Beach citizens that it is being submitted for ?
Does the program/event fit the family atmosphere or our city and its
citizens?
For the number of persons the program/event is purposed to provide for
compared with the purposed cost a reasonable expense to be funded?
If this is a program/event being purposed for a second time usage, has the
evaluation (number of persons participating against the expense of the
.last such program/event) been considered in making a determination if it
was successful?
8
,., Charter Items for Combined
Cultural Arts and Recreation Committees
May 21, 2002
Name: Cultural Arts and Recreation Advisory Committee
Purpose
The purpose of the Cultural Arts and Recreation Advisory Committee is to
propose, plan, promote and review artistic, recreational and cultural programs,
exhibits and projects for the citizens of Atlantic Beach. The Committee is
advisory and exists for the purpose of making recommendations to the City
Commission regarding the most .efficient and effective ways to spend limited tax
.dollars for the maximum benefit of the community. The Committee shall propose
a diverse variety of programs to benefit citizens in all areas of Atlantic Beach and
may participate in a variety of ways to make the events happen after approval by
.the City Commission and coordination with City staff.
Membership There will be a total of 9 members appointed by the Mayor and
Commission. Members must be residents of Atlantic Beach. The terms of
membership will be for two years with a maximum of two consecutive terms. The
initial appointments will be for staggered terms so that five will serve for full two
year terms and the remaining four will serve for one-year terms. Members will be
automatically removed from the Committee if they miss three consecutive
meetings unless their absence is excused by the Chairman. A member can
choose to resign from the Committee at any time by giving written notice to the
City Clerk. One member of the Committee shall either be a member of the
Atlantic Beach Teen Council or an adult advisor to same.
Responsibilities! Assic„Lnments of Committee Members
• Create and utilize a committee structure to make the most effective use
of the scarce and valuable time of Committee members.
• .Develop plans, promote and support programs and projects to bring the
benefits of art and .recreation to the citizens of Atlantic Beach
• Recommend an ongoing calendar of special events for the City of
Atlantic Beach
• Submit a recommended annual budget for support of arts and recreation
through events or projects for consideration of the City Commission
• Evaluate and advise the City on the effectiveness of programs and
projects that are ongoing or completed to help plan for future events.
• Evaluate and make recommendations to the City on special assignments
or requests made by the City Commission or City Manager.
• Help plan or evaluate plans for new recreation facilities if requested by
the Mayor and Commission or City Manager.
• Utilize guidelines adopted by the City Commission for evaluation of
requests for City funds.
M
r,..; Evaluate requests for City funding for special events, art projects and
recreational programs and make recommendations to the City
.Commission as to which. are most appropriate for funding given budget
constraints and the best value for City funds...
• Volunteer work from Committee members to plan and put on events is
encouraged and should be coordinated with staff at all phases.
• Reporting of activities will be made to the Commission on a monthly
basis through written staff reports and presentations to the Commission at
least twice yearly (one of these during the budget preparation process).
• Review the activities and programs of the Atlantic Beach Teen Council
and recommend to the City Commission which should be funded and/ or
otherwise supported.
Responsibilities/ Assignments of City-Staff
• Staff will be assigned by the City Manager to provide technical and
administrative support. Staff will assist in preparing budgets, minutes of
meetings and other administrative and technical services as needed.
• Staff will be responsible for the collection and expenditure of any City
funds in accordance with purchasing guidelines.
ATTACHMENT C
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® AGENDA ITEM #9A
MAY 28, 2002
2301 Maitland Center Parkway, Suite 300
Maitland, Florida 32751
teL• 407 660-2552
fax: 407 875-1161
May 2, 2002 .
Ms. Donna Kaluzniak, C.E.P.
Utility Director
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233-4318
Subject: Assessment and Maintenance of Atlantic Beach Floridan Aquifer
Production Wells, City of Atlantic Beach, Florida
Dear Ms. Kaluzniak:
On December 3, 2001, January 21, and March 18, 2002, Camp Dresser and McKee-Inc. (CDM)
provided resident oversight of contractors involved in removing the pumps, with associated
suction pipe and /or manifolds, from four Floridan aquifer production wells located at the Atlantic
Beach Water Treatment Plants No.1 and No. 2. The pumps were inspected for build up of
minerals (calcification), general maintenance, repair, and evaluation. Following the removal of the
pumps, with associated suction pipe and/or manifolds from the wells, the wells were logged with
video and geophysics to evaluate their condition. This letter report summarizes the observations
and evaluations of the assessment of the Atlantic Beach Service Area production wells. In
addition, this letter report includes CDM's recommendations for present and future well use.
Background
Water Treatment Plant (WTP) No.1(46911~ street) receives an average of approximately 1,650
gpm of water from production wells 1 and 2 when in use. Production well 1 is located at the plant,
while well 2 is located nearby at the Water Pollution Control Facility (1100 Sandpiper Lane).
Production well 1 was installed in 1953 and is a free flowing artesian well with a vertical turbine
pump. Production well 2 was installed in 1962 and is an artesian well, which free flows through a
pipe system to a storage tank located at WTP No. 1. Well 2 is capped and its flow to WTP No.1 is
controlled with a gate valve. Production wells 3 and 4, located at WTP No. 2 (2301 Mayport Rd.),
are free flowing artesian wells. Well 3 has a Jacuzzi pump in an adjacent pump house, and well 4
has a vertical turbine pump. Production well 3 was installed in 1976, while well 4 was installed in
1998. Table 1 is a summary of the water supply production wells in the Atlantic Beach Service
Area and their associated pumping capacities.
~"~"'°°~ Since the tune of their installation, the City of Atlantic Beach (COAB) has experienced significant
losses in well yields from three of the four production wells. The well assessment was needed to
AGENDA ITEM #9A
.., MAY 28, 2002
Ms, Donna I<aluzniak, C.E.P.
May 2 2002
,~~~.
e ermut p Yl ~ p sary
the well pumps; to provide. well data in support for a Consumptive Use Permit renewal, and to
make recommendations for improving production capacity to meet current and future potable
water demands. W. Earl Floyd & Sons, Inc. provided well repair services. Advance Borehole
Services performed the geophysical logging, and Deep Venture performed the video logging. A
professional geologist from CDM provided oversight during logging and repairs to wells and
helped with interpretation of the logging. In addition, at the request of the St. Johns River Water
Management District (SJRWMD) and the COAB, CDM reviewed video and geophysical logs for
wells 2 and 4 with Mr. Rick Spechler of the United States Geological Survey (USGS). Mr. Spechler
was involved in the geophysical logging of select COAB wells in the early 1990's, as part of a
regional USGS study of the Floridan aquifer.
Field Observations
In addition to the color video-log, the following geophysical logs were used in the evaluation of the.
wells: caliper (deten:nines borehole size), gamma (used for interpreting lithology), resistivity (used
primarily to identify possible salt water intrusion), specific conductance (a measurement of the
ionic content, which is an inclicator of salt water intrusion), temperature (helps identify water
source), and flow velocity (aids in identifying most productive water bearing zones). Table 2
surzunarizes the significant video and geophysical observations of all four wells including well
construction details.
Page 2
d t e the ossible causes of the losses in well 'eld to erform maintenance as neces on
WTP No. 1
WeII 1
Well 1 is located in the southwest corner of the property at WTP No. 1. Well 1 has a 12-inch casing
terminating in the limestone (410 ft) followed by an open borehole in the Floridan aquifer.
extending down to a total depth ('TD) of 1,002 feet. The well is a free flowing. artesian well. It has a
vertical turbine pump with 60 ft of suction pipe. The well is 47 years old. Video logging revealed
that this well has excessive mineral (CaCOs) scaling (numerous scale protrusions off the casing -
see attached videos) throughout the casing, with the heaviest buildup scaling occurring from 285-
.410 feet.
Geophysical logs of temperature and resistivity are indicative of cooler fresh water flowing into the
well and correlates with the zones from cavities and porous limestone observed on the video and
caliper logs. Flow velocity logs show a reduced flow below 925 feet to TD. Overall, resistivity was
high and specific conductance was iow throughout the open-hole section of the well indicating
fresh groundwatex recharging the well.
We112
Well 2 has an 18-inch casing extending to 96 feet which then reduces to a 12-inch casing extending.
to 407 feet. The well has an open borehole in the Floridan aquifer extending down to a TD of 1,290,
AGENDA.ITEM #9A
MAY 28, 2002
Ms, Donna Kaluzniak, C.E.P.
May 2, 2002
Page 3
feet. The well is located at the entrance of the Water Pollution Control Facility and is piped to WTP
No. 1. The well is artesian and free flows to WTP 1 without the use of a pump. The well is 40 years
. old Video logging revealed that this well has even more mineral (CaC03) scaling and pitting
throughout the casing than weIl 1.
Geophysical logs of resistivity and specific conductance indicate that the well has signs of saltwater
intrusion. The water quality is twice as conductive as well 1. There is a zone from 1,16&1,180 feet
with a high flow velocity and poorer quality water. Limited water quality sampling of the well in
2001 by the City further substantiates evidence of saltwater intrusion. The SJRWMD considers
fresh groundwater in northeast Florida, unaffected by saltwater intrusion, to have chloride
concentrations in the range of 20 to 30 mg/ 1. Well 2 was sampled twice in 2001 and had reported
concentrations of 98 mg/1 (July 25~) and 113 mg/I (November 5~).
WTP No. 2
Well 3
"`, Well 3 is located on the southeast corner of WTP No. 2 This well is a free flowing artesian well
with a centrifugal Jacuzzi pump in an adjacent pump house. The well has a 16-inch surface casing
(110 ft) that reduces to 12-inches terminating in the top of the limestone (394 ft) and is followed by
an open borehole in the Floridan aquifer extending to 1,014 feet. Well 3 was installed in 1976 and is
25 years old Video logging revealed that this well is in fair condition. There is moderate build up
of scaling.
Groundwater clarity was exceptional with little suspended particles flowing through the well.
Numerous cavities and fractures were observed to have significant flow velocities, decreases in
temperature, and anomalous resistivity highs. This data is indicative of fresh water flowing into
the well at these areas in the limestone. Most of the flow appears to be coming from above 900 feet.
There is a zone with vertical fractures and voids, which is apparently a contact between different
lithology and formations. This fracture zone can be seen in all 4 production wells. The zone can be
seen at slightly deeper depths in wells 1(671-674 ft), 2 (678-679 ft) and 4 (663-667 ft). This zone
appears to be a prolific water-bearing zone in each of the wells.
Well 4
Well 4 is located on the west side of WTP No. 2. The well was installed in 1998. It has a vertical
turbine pump with 65 feet of suction pipe. The well has a 16-inch surface casing (100 ft), reducing
to 12-inches terminating in the top of the limestone (422 ft), with an .open borehole in the Floridan
aquifer extendingto 684 feet. The well was observedto be in good condition (no scale protrusions
off the casing -see attached video). There was very little build-up of scaling inside the casings. An
offset of approximately 4 inches was observed in the open borehole beginning at 493 feet,
~`°""~~' indicating that the well is not completely plumb.
CDM
AGENDA ITEM #9A
MAY 28, 2002
Ms, Donna Kaluzniak, C.E.P.
May 2, 2002
Page 4
The gamma and resistivity logs showed a similar profile to well 3. The flow velocity log was
relatively consistent with a slight increase at approximately 455 feet. There were almost no gamma
counts recordedfrom426-570 feet indicating an exceptionally clean and pure limestone void of
clay, organics, or phosphate.
Assessment of Reduced Production
Based on the video and geophysical logging and field observations performed for this project,
there are several maintenance activities and improvements that need to be made to increase the
reliability of meeting current and future water demands. The age of wells 1, 2, and 3, combined
with regional drawdown in the potentiometric surface elevation of the Floridan aquifer, have
resulted in reduced yield from the Atlantic Beach Service Area water supply wells.
Data from a USGS monitoring well installed near Mayport indicates a reduction in potentiometric
surface elevations in the area over the last 5 years. This is substantiated by groundwater modeling
performed by the SJRWMD (Durden,1997 and 2000) showing that pumping from other legal users
`"" of water (JEA, the NAS, and Jacksonville Beach} has caused a reduction in the potentiometric
surface of the aquifer. Additionally, well losses due to calcification of the well have further
decreased the specific capacity (discharge per unit foot of drawdown) of the three older wells.
Well Repair
CDM subcontracted W. Earl Floyd & Sons, Inc. to remove manifolds, pumps, and associated
suction pipe. During the removal. of the pump and suction pipe for well 4 at WTP No. 2, it was
observed that the drive shaft was made of carbon steel with a small section of stainless steel. The
sections of the carbon based drive shafts were damaged. These were replaced with 65 feet of new
.stainless steel shafts. In addition, Floyd & Sons replaced adamaged 5-foot section of suction pipe.
Table 3 is a summary of the well repairs.
Recommendations
A susrunary of existing water supply well conditions and recommendations for future water
supply are presented in Table 4. This assessment was conducted to refine the recommendations in
the Water Master Plan for water supply well rehabilitation replacement.
As indicated in the table, CDM recommends that the COAB abandon well 2 at the WTP No.1.
This well cannot be rehabilitated, due to excessive corrosion of the well casings and the age of the
well. Tn addition, there is evidence of saltwater intrusion occurring at greater depth (lower
Floridan aquifer) in this well. Therefore, as required by the SJRWMD (Chapter 40C-3, FAC -Water
We11s}, the well should be abandoned due to potential cross contamir-ation of aquifers. The COAB
..,, can take advantage of the St. Johns River Water Management District cost sharing well
abandonment program which will pay for up to 25 percent of the cost of well abandonment.. Well
AGENDA ITEM #9A
MAY 28, 2002
,,
Ms, Donna Kaluzniak, C.E.P.
May 2, 2002
Page 5
2 should be replaced with a new shallower well (700 to 800 feet bls) capable of providing a similar
yield to the existing well. Abandonment and replacement of this well is consistent with
recommendations in the Water Master Plan
Well 1, located at WTP No.1, should be decommissioned and replaced within 5-7 years due to
calcification and corrosion of the weIl casing.. Well 3, at WTP No. 2, should also be
decommissioned and replaced within 7=10 years due to calcification and corrosion of the well
casing. Abandonment and replacement of these wells is consistent with recommendations in the
Water Master Plan.
Based on the condition assessment of the Atlantic Beach water supply wells, CDM suggests that
the Water Master Plan's recommendation to interconnect the Atlantic Beach and Buccaneer water
systems be completed as soon as possible. The interconnection provides the city with an
appropriate level of supply redundancy and flexibility. CDM recommends the replacement of
well 2 be added to the city's capital improvement program as a project requiring immediate
~^""° funding. All new wells should be logged every 10 years to observe the integrity of the well casings
and pumping capacity.
If you or your staff have any questions concerning the contents of this letter report, please call
me at (407) 660-2552.
Very. truly yours,
..1
U - -~
/~ _
e P. Wiseman, P.E~~~-
Principal Engineer
Camp Dresser & McKee Inc.
LPWisb
FILE: 20376-34518/ E-110 w/o attachments, E-600 w/attachments
N:\20376\34518\AB_We1~Letter.doc
c: Jim Hanson -City of Atlantic Beach (w/o videos}
Donald Maurer, P.E. - CDM/Jacksonville (w/o videos)
Jason M. Mills, P.G. - CDM/Orlando (w/o videos)-
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AGENDA ITEM #9A
MAY 28, 2002
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