10-28-02 vCITY OF ATLANTIC BEACH
CITY COMMISSION MEETINGS
AGENDA -October 28, 2002
5:15 P.M. -Special Called Meeting
1. Hearing to resolve impasse in contract negotiations between the City and Fraternal
Order of Police
Adjournment
Citv Commission Workshop
1. Discussion regarding bicycle/pedestrian paths
2. Discussion regarding skateboard facility
Adjournment
7:15 P.M. - Regularly Scheduled Meeting
""'~ Call to order
Invocation and pledge to the flag
1. Approve minutes of the Regular Commission Meeting of Octoberl4, 2002
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's follow up report on issues from previous meetings
B. Approve amended Public Beach Access Beautification Program
C. Consider request from 7~' Street Beach Access Committee for matching funds
of 50% for a total cost of improvements at Seventh Street not to exceed $4,000
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS
A. Acknowledge receipt of monthly report from the Building Department (City
Manager)
B. Award a contract to Gruhn May in the amount of $512,050 for an Aerated Sludge
Tank at Wastewater Treatment Plant No. 2 pursuant to the specifications of Bid No.
0102-22 and authorize staff to transfer funds during the mid-year budget
modification (City Manager)
~, C. Authorize the City Manager to sign a contract with L.D. Bradley Land Surveyors
for one year with options to extend the contract for two 1-year periods (RFP #0102-
11) (City Manager)
D. Award contract to Lem's Tree Service in the amount of $111,300 to provide
landscape maintenance at Public Works and Utilities pursuant to the specifications
of Bid No. 0102-27 (City Manager)
5. Committee Reports
None
6. Action on Resolutions
7. Action on Ordinances
A. Ordinance No. 95-02-79 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING
CHAPTER 23, VEGETATION; CREATING AN HISTORIC TREE
PRESERVATION PROGRAM; PROVIDING GEOGRAPHIC LIMITS OF THE
PROGRAM; PROVIDING PRESERVATION INCENTIVES AND
REQUIREMENTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE (Tree Conservation Board)
B. Ordinance No. 95-02-80 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 12, NUISANCES, SECTION 12-1, ENUMERATION, TO
ADD (B) (10) TO PROVIDE REGULATIONS REGARDING DIRT AND DEBRIS
ON CITY STREETS, AND PROVIDING AN EFFECTIVE DATE (City
Commission)
C. Ordinance No. 25-02-32 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 6, BUILDINGS AND BUILDING
REGULATIONS, TO INCLUDE THE FLORIDA BUILDING CODE, AND
AMENDMENTS THERETO, AND TO REPEAL EXISTING PROVISIONS
OF CHAPTER 6 THAT ARE IN CONFLICT OR INCONSISTENT WITH
THE FLORIDA BUILDING CODE, AND PROVIDING AN EFFECTIVE
DATE (City Manager)
D. Ordinance No. 95-02-78 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 5, BEACHES AND PARKS, ARTICLE I, IN
GENERAL, ARTICLE II, BEACH SAFETY ZONE, ARTICLE III, PUBLIC
PARKS, PROVIDING FOR SEVERABILITY, AND PROVIDING AN
EFFECTIVE DATE (City Manager)
8. Miscellaneous Business
A. Public Hearing and action on a request for aUse-by-Exception filed by Paul F.
McCormick, to allow an automotive and truck service garage to be located at 1198
Mayport Road, Suite 6 (City Manager)
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B. Authorize the Mayor to sign the Florida Inland Navigation District (FIND)
,...., grant project agreement to provide shelters and trail development on Dutton
Island (City Manager)
C. Authorize the City Manager to sign a contract with Bluewater Environmental
of Florida, Inc., in the amount of $81,370 to provide professional services as
required in the EPA 319 Core City grant (City Manager)
D Authorize the City Manager to execute a contract with Neptune Beach for
maintenance of landscaping at the Mayport Road/Atlantic Boulevard
interchange (City Manager)
E. Approve extension of the contract with Trim All to maintain the landscaped
areas at the Mayport Road/Atlantic Boulevard Flyover and retention pond
through January 2003, at a cost of $2,980 per month (City Manager)
9. City Manager
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure
that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to
the Commission Chambers .
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, October 25, 2002.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY, OCTOBER 28, 2002
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
Mayor Meserve called the meeting to order at 7:25 p.m. The Invocation,
given by Mayor Meserve, was followed by the Pledge of Allegiance to the
Flag.
.. Mayor Meserve welcomed members of Boy Scout Troop 37 who are
working on their Citizenship in the Community Badges, to the meeting.
1. Approval of the minutes of the Regular Commission meeting of
October 14, 2002
Motion: Approve the minutes of the Regular Commission
Meeting of October 14, 2002 as presented.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors:
Erik Petroni of 1879 Beach Avenue spoke in support of a skateboard
park being constructed in the city. Mr. Petroni pointed out that
opportunities were available for other sports within the city, but
skateboarders had nowhere to practice their sport but the streets. He
suggested that an area near the tennis courts be considered for the park.
Mr. Petroni felt that funds for the park should come first from donations,
then corporate sponsors and lastly, from the city.
A letter written by Alex Barrow in support of a skate park was given to
City Clerk King.
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October 28, 2002
Colton McCoy of 55 Sherry Drive spoke in favor of constructing a
skateboard park and indicated that he knew a professional skateboarder
who would be willing to make. a donation for the park.
Alan Potter of 374 Second Street urged the Commission not to spend
money on buying land for retention ponds. He felt the city should build a
second culvert next to the existing one in the Publix/A.quatic Drive area to
double the capacity and curtail flooding in the Aquatic Drive area. Mr.
Potter distributed photographs of the existing culvert.
Sam Lopanik of 702 Cavalla Road objected to the sale of city property
adjacent to his house for use as a driveway/parking lot in the development
of the old Pic `N' Save property. Mr. Lopanik expressed concern for
increased traffic and the safety of children who live in the area. He felt the
proposed driveway would be located too close to his house.
Mayor Meserve directed Mr. Lopanik to work with City Manager Hanson
relative to his concerns.
Bob Totter of 275 11th Street spoke in opposition to taxpayers' money
being spent on beautification projects for private property, specifically the
project on 7th Street.
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J.P. Marchioli of 414 Sherry Drive commented on the following items:
(1) Stated he had noticed there was no curb/gutter in front of the school
and church on Sherry Drive and inquired if it was unintentionally omitted
from the project and whether the contractor had given the city a credit for
this omission, (2) Supported building a skate park, (3) Stated that the
proposed revisions to Chapter 5, Beaches and Parks, of the city. code (Item
7D) made no reference to swimmers. He suggested the placement of
ropes. anchored at the shore and to a buoy in the ocean to aid swimmers,
and (4) Felt Mayport Road was the most dangerous road at the beaches
and something should be done to increase safety before any beautification
projects took place.
Mayor Meserve indicated staff would look into the missing curb and
gutter.
3. Unfinished Business from previous meeting
A. City Manager's Follow Up Report on Issues from Previous
Meetings
City Manager Hanson reported that the owner of the automotive business
°"°" located at 1198 Mayport Road had allowed more vehicles to be parked at
the business than approved under his use-by-exception. He further
indicated that the owner had not responded to two written notices he
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October 28, 2002
~° received concerning the problem and indicated that if the violation
continued, the matter would be brought before the Code, Enforcement
Board.
Commissioner Beaver commended staff for their work in monitoring use-
by-exception conditions.
B. Approve amended Public Beach Access Beautification
Program
Motion: Approve amendment to the Public Beach Access
Beautification Program allowing for an increase in the city
match up to $4,000 if the city is not required to provide water
or a tap.
Commissioner Borno, in response to Mr. Totter's earlier comment, stated
that the city would save money in the long term if the irrigation was
provided by a private system. He pointed out that the city was not
providing a water tap or water for the 7th Street beach access project.
City Manager Hanson indicated that the city would recover the $4,000.00
matching funds for the project within two years with the savings on water.
Commissioner Beaver felt that the city should require irrigation for all
projects. He inquired if it was the intent of the Commission to provide the
increased match of up to $4,000 only for prvj ects that provided their own
irrigation. He requested that this matter be clarified in the policy.
Discussion ensued and Commissioner Borno suggested language to clarify
the intent of the policy. City Manager Hanson indicated that he would
incorporate the new wording into Step 4 of the policy.
Amendment to the Motion: On Page -2-, Step 4, of the Public
Beach Access Beautification Program Policy include wording
in the paragraph to assure that the Policy Committee agrees by
letter to the City Manager to provide their own water tap, if
needed, and irrigation for the project to maintain the new
landscaping for a minimum of five years.
There was no further discussion and the amendment to the motion and the
main motion carried unanimously.
C. Consider request from 7t" Street Beach Access Committee for
matching funds of 50% for a total cost of improvements at
``' Seventh Street not to exceed. $4,000
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October 28, 2002
Fem. Motion: Approve request from 7th Street Beach Access
Committee for matching funds of 50% for a total cost of
improvements at Seventh Street not to exceed $4,000.
There was no discussion and the motion carried unanimously.
4. Consent Agenda:
Mayor Meserve requested that Item 4B be removed from the Consent
Agenda for further discussion. Commissioner Borno requested that Item
4D be removed from the Consent Agenda for further discussion.
A. Acknowledge receipt of the monthly report from the
Building Department (City Manager)
C. Authorize the City Manager to sign a contract with L. D.
Bradley Land Surveyors for one year with options to
extend the contract for two one-year periods (RFP 0102-
11) (City Manager)
Motion: Approve Consent Agenda Items A and C as
presented.
``~'~ There was no discussion and the motion carried unanimously.
B. Award contract to Gruhn May in the amount of $512,050
for an Aerated Sludge Tank at Wastewater Treatment
Plant No. 2 pursuant to the specifications of Bid No. 0102-
22 and authorize staff to transfer funds during the mid-
yearbudget modification (City Manager)
Motion: Award contract to Gruhn May in the amount of
$512,050 for an Aerated Sludge Tank at Wastewater
Treatment Plant No. 2 pursuant to the specifications of
Bid No. 0102-22 and authorize staff to transfer funds
during the mid-year budget modification.
Utility Director Kaluzniak provided background information as listed
in her Staff Report dated October 21, 2002 which is attached anal
made part of this official record as Attachment A.
Commissioner Waters inquired concerning the sludge thickening
process and the use of modified roll-off containers. Utility Director
Kaluzniak explained how use of these containers would save the city
approximately $12,000 per year in transportation costs.
There being no further discussion, the motion carried unanimously.
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October 28, 2002
D. Award contract to Lem's Tree Service in the amount of
$11,300 to provide landscape maintenance at Public
Works and Utilities pursuant to the specifications of Bid
No. 0102-27 (City Manager)
Motion: Award contract to Lem's Tree Service in the
amount of $11,300 to provide landscape maintenance at
Public Works and Utilities pursuant to the specifications
of Bid No. 0102-27.
Commissioner Borno inquired as to the effective date of the contract,
and was informed that it was November 1, 2002.
There was no discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
A. Ordinance No. 95-02-79 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
AMENDING CHAPTER 23, VEGETATION; CREATING AN
HISTORIC TREE PRESERVATION PROGRAM; PROVIDING
GEOGRAPHIC LIMITS OF THE PROGRAM; PROVIDING
PRESERVATION INCENTIVES AND REQUIREMENTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE (Tree Conservation Board)
Motion: Approve Ordinance No. 95-02-79 on final
reading.
Mayor Meserve presented in full, in writing Ordinance No. 95-02-79.
He opened the floor for a public hearing and invited comments from
the audience.
J. P. Marchioli of 414 Sherry Drive felt trees planted on rights-of-
way presented safety issues.
No one else spoke and the Mayor closed the public hearing.
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October 28, 2002
-~ Commissioner Beaver stated the Historic Tree Program was a vision
of former Tree Conservation Board Member Hope Van Nortwick, and
she would be happy with the new ordinance. He acknowledged
former Tree Conservation Board Chairman Mae Jones and member
Judith Jacobson and thanked them for their work to bring the
ordinance to completion.
Following brief discussion, the motion carried unanimously.
B. Ordinance No. 95-02-80 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 12, NUISANCES,
SECTION 112-1, ENUMERATION, TO ADD (B)(10) TO
PROVIDE REGULATIONS REGARDING DIRT AND DEBRIS
ON CITY STREETS, AND PROVIDING AN EFFECTIVE
DATE (City Commission)
Motion: Approve Ordinance No. 95-02-80 on first
reading.
MESERVE
Commissioner Beaver thanked City Manager Hanson for bringing
about the ordinance.
There was no discussion and the motion carried unanimously.
C. Ordinance No. 25-02-32 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 6, BUILDINGS AND
BUILDING REGULATIONS, TO INCLUDE THE FLORIDA
BUILDING CODE AND AMENDMENTS THERETO, AND TO
REPEAL EXISTING PROVISIONS OF CHAPTER 6 THAT ARE
IN CONFLICT OR INCONSISTENT WITH THE FLORIDA
BUILDING CODE, AND PROVIDING AN EFFECTIVE DATE
(City Manager)
Motion: Approve Ordinance No. 25-02-32 on Brst
reading.
There was no discussion and the motion carved unanimously.
D. Ordinance No. 95-02-78 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 5, BEACHES AND
PARKS, ARTICLE I, IN GENERAL, ARTICLE II, BEACH
SAFETY ZONE, ARTICLE III, PUBLIC PARKS, PROVIDING
FOR SEVERABILITY, AND PROVIDING AN EFFECTIVE
DATE (City Manager)
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October 28, 2002
Motion: Approve Ordinance No. 95-02-78 on first
reading.
Commissioner Waters commented that the ordinance was negative in
that it listed everything that was prohibited on the beach. He felt it
should be readdressed to consider allowing grills and fires on the
beach and horseback riding during the winter season.
Commissioner Borno suggested that Section 5-17 be amended to
include permitted vehicles, such as the Sea Turtle Patrol and cleaning
company trucks. Chief Thompson indicated that permitted vehicles
were provided for by Resolution.
During discussion Mayor Meserve suggested that the Commissioners
get with staff to address any changes they might want made to the
ordinance. He indicated if the ordinance was changed substantively,
there would be a second first reading.
There was no further discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Public Hearing and action on a request for aUse-by-Exception
filed by Paul F. McCormick to allow an automotive and truck
service garage to be located at 1198 Mayport Road (City
Manager)
Motion: Approve use-by-exception to allow an automotive and
truck service garage to be located at 1198 Mayport Road #6.
(At the October 15, 2002 Community Development Board
Meeting, a motion was made recommending approval of the use-
by-exception to allow an automotive and truck service garage on
property located at 1198 Mayport Road, #6, subject to the
following conditions: (1) No outside storage, and all vehicles,
equipment, materials, and business activities shall be maintained
within the enclosed building, (2) Any vehicles stored at an
alternative location by this business shall not remain in storage for
a period exceeding thirty (30) days, (3) The work bay door shall
remain closed (except for entry and exit of vehicles) during regular
business hours, which are 8:00 a.m. until 5:00 p.m., Monday
through Friday, and (4) The four spaces, designated by the
property owner, to serve this business shall be marked for and
located adjacent to this business. The recommendation for
approval failed to carry by a two to two split vote and therefore,
was a rejected motion.)
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October 28, 2002
Mayor Meserve opened the floor for a public hearing and invited
comments from the audience.
Paul McCormick, owner of the business to be located at 1198 Mayport
Road, Suite 6, stated that due to limited parking space at the site, he had
leased property from Doug's Towing for additional parking to be shared
with Beach Buggies and 4 x 4's.
J.P. Marchioli of 414 Sherry Drive supported the use-by-exception
request and stated that a similar type business was already located next
door.
Karen Moses McCormick of 160 Vera Cruz Drive, Ponte Vedra
Beach stated that her husband operated a professional, upscale business
and was a man of his word. She indicated that they would abide by all of
the conditions of the use-by-exception.
No one else spoke and the Mayor closed the public hearing.
Community Development Director Doerr explained the circumstances of
the rejected motion during the October 15, 2002 Community Development
Board meeting, and indicated that if the Commission approved the request,
`'~ it should include the conditions recommended by the Board.
Amendment to the motion: Approve the request with the
conditions recommended by the Community Development
Board.
Commissioner Borno inquired concerning the type of paint booth to be
installed on the premises. Mr. McCormick provided information
concerning the paint booth and fire suppression system required by the
building code.
Commissioner Waters inquired concerning the type of businesses
approved for that location when the building was constructed. Ms. Doerr
stated the building was located in the Commercial General Zoning District
and the application indicated the building would be used as an office
plaza.
During discussion Commissioner Waters requested that the Zoning
Ordinance should be reviewed to address permitted uses in the
Commercial General Zoning District.
There was no more discussion and the amendment to the motion and
~`~'" , motion carried unanimously.
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October 28, 2002
.., B. Authorize the Mayor to sign the Florida Inland Navigation
District (FIND) Grant project agreement to provide shelters
and trail development on Dutton Island (City Manager)
Motion: Authorize the Mayor to sign the Florida Inland
Navigation District (FIND) Grant project agreement to
provide shelters and trail development on Dutton Island.
Commissioner Borno inquired concerning construction of the shelters.
Recreation Director Johnson indicated that the shelters came as kits and. he
had contacted a Boy Scout who will build the shelters as his Eagle Scout
project.
There was no discussion and the motion carried unanimously.
C. Authorize the City Manager to sign a contract with Bluewater
Environmental of Florida, Inc., in the amount of $81,370 to
provide professional services as required in the EPA 319 Core
City Grant
Commissioner Borno stated that he would like to defer action on this item
°``° in order to obtain more information on the bid process and the
qualifications of the selected and non-selected consulting firms who bid on
the project.
Motion: Defer action on awarding a contract for professional
services as required in the EPA 319 Core City Grant to the
next meeting.
Commissioner Waters concurred with Commissioner Borno.
Commissioner Beaver suggested that Bluewater Environmental of Florida,
Inc. put together a presentation for the next meeting.
There was no more discussion and the motion carried unanimously.
D. Authorize the City Manager to execute a contract with
Neptune Beach for maintenance of landscaping at the Mayport
Road/Atlantic Boulevard interchange (City Manager)
Motion: Authorize the City Manager to execute a contract
with Neptune Beach for maintenance of landscaping in areas
south of the at the Mayport Road/Atlantic Boulevard
-~ interchange.
City Manager Hanson indicated that this agreement would formalize an
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October 28, 2002.
--,. agreement the city had with the City of Neptune Beach since July.
There was no discussion and the motion carried unanimously.
E. Approve extension of the contract with Trim All to maintain
the landscaped areas at the Mayport Road/Atlantic Boulevard
Flyover and retention pond through Janaury 2003 at a cost of
$2,980 per month
Motion: Approve extension of the contract with Trim All to
maintain the landscaped areas at the Mayport Road/Atlantic
Boulevard Flyover and retention pond through Janaury 2003
at a cost of $2,980 per month.
It was reported that the contract would be rebid in January of 2003.
Commissioner Beaver stated that the company did good work and inquired
if the contact could be extended beyond the January date. Public Works
Director Kosoy stated he would find out if the contract could be extended
for another year, and report back at the next meeting.
Mayor Meserve inquired concerning maintenance of the retention pond
~`"' near the Best Western Motel and felt the city should contract with the
Jacksonville Transportation Authority to maintain the pond.
Commissioner Beaver stated that the new date palms planted on Atlantic
Boulevard near the flyover were in bad shape and needed to be replaced.
City Manager Hanson indicated that the contractor felt the area was too
wet. Commissioner Beaver disagreed but said he would look at the area.
Commissioner Parsons inquired if something could be done concerning
placement of the city's "Welcome to Atlantic Beach" sign. City Manager
Hanson indicated that he was working with the City of Neptune Beach on
installing a joint sign.
Commissioner Borno commented that no work had been done at the
retention pond at the Best Western Motel on Mayport Road in the past ten
days. He felt if they were finished with the heavy equipment work, the
sidewalk and curb should be replaced. Mayor Meserve agreed and
directed staff to investigate the status of the project.
9. City Manager
City Manager Hanson reported on the following items:
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October 28, 2002
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• Reported that he had received a letter from AT & T
Broadband concerning renewal of their franchise agreement
that expires in 2005. He indicated that federal law requires
renewal negotiations to begin three years prior to the
expiration. He further reported that the city was working with
the attorney the City of Jacksonville has been using for their
negotiations with AT & T, and he expected a recommended
course of action for the city within the next few weeks.
• Reported that placing dumpsters on city rights-of--way was
prohibited. He indicated that the Code Enforcement Officer
was working with dumpster owners to have them removed
from the right-of--way and either screened or enclosed.
• Reported that the city had accepted a $4,400 settlement from
Landers Atkins relative to the surveying error at Dutton
Island.
10. Reports and/or requests from City Commissioners and
City Attorney
City Attorney Jensen
• Reported that the sale of the lot on Cavalla Road approved
earlier by the Commission in conjunction with the old Pic `N
Save building development was expected to close by the end
of the week. He reminded the Commissioners of the
restrictions placed on the property.
Discussion ensued and it was agreed that the city should
closely monitor the construction of the driveway and enforce
the restrictions placed on the property.
Commissioner Beaver
• Reported that over $7,000 had been raised at the recent Adele
Grage Cultural Center fundraiser.
• Suggested that a pavilion on Dutton Island be named in honor
of former Mayor Lyman Fletcher for his tireless efforts in
obtaining the land. for the city. The Commission concurred
and directed staff to prepare a resolution naming the pavilion
in his honor.
Commissioner Borno
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October 28, 2002
,.. • Thanked staff for their work in arranging the opening
ceremony for Dutton Island. He also thanked Fleet Landing
for providing the shuttle bus.
• Requested a copy of the letter the City Manager had sent to
the Jacksonville Transportation Authority concerning the
misalignment of the flyover ramp with Mayport Road.
• Reported he would be out of town from October 31St through
November 4th
• Reported that vehicles at the motel on the corner of Sherry
Drive and Atantic Boulevard and on Ocean Boulevard across
from the Seaplace Condominiums, frequently parked on the
rights-of--way causing traffic hazards. He requested staff to
look into these problem areas to see what could be done to
prevent this on-going problem.
Commissioner Parsons
• Suggested that bat boxes and Purple Martin houses for
mosquito control be installed at Dutton Island.
• Reported that graffiti resistant paint was available and
suggested that it be used on the 18th Street beach access.
• Pointed out that funding had not been included in the budget
for stamped asphalt crosswalks discussed during the budget
workshops. It was reported that each crossing would cost
$3,000 or $12,000 per intersection. He stated that he would
like to fixed and complete the project.
Commissioner Beaver suggested that East Coast Drive be the
prototype for the crosswalks, and that they be installed at the
four school bus stops located at every other intersection
between Ahern Street and Plaza. There were no objections to
the request.
Commissioner Waters
• Inquired concerning the status of the Church Road extension
project. City Manager Hanson indicated that the plans were
being finalized.
Commissioner Water felt that when the project was
completed, the street name should be changed to establish
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uniformity, since residents would be using the road to get to
Dutton Island Preserve.
• Inquired if the Mayor had any information concerning the
drainage problem at Town Center. Mayor Meserve indicated
that he had sent a letter to Mayor Delaney and he was trying
to schedule a meeting with him and the other beaches
Mayors.
• Stated he noticed when Donner Road was repaved, it was
brought up to the same level of the sidewalks, which made it
difficult to distinguish the road from the sidewalk. He felt
this presented a safety issue and inquired if something could
be done to offer protection from this. Public Works Director
Kosoy stated that the road was milled and repaved to its
previous level.
Commissioner Waters felt the sidewalks on Donner Road
and East Coast Drive should be raised higher than the
adjoining pavement.
There being no further discussion or business to come before the City
Commission, the Mayor declared the meeting adjourned at 9:30 p.m.
Attest:
(;~}' ~.-
Maureen King
Certified Municipal Cl
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ATTACHMENT A
OCTOBER. 28, 2002 COMMISSION MEETING
_ _-.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING '
STAFF REPORT
AGENDA ITEM: Aerated Sludge Holding Tank at Wastewater Treatment.
.Plant No. 2
Bid No. 0102-22 -Rebid
SUBMITTED BY: Donna Kaluzniak, CEP,. Utility Director
DATE:
October 21, 2002
BACKGROUND: .During construction of the modifications at. Wastewater
Treatment Plant No. 2, located at 739 Wonderwood Road, the two existing sludge
holding tanks were found to be severely corroded and preliminary plans were
made to take the tanks out of service and construct replacement tankage.
Prior to Gannett Flemings completion of the tank design, Camp, Dresser &
-McKee (CDM) was authorized to conduct a solids handling analysis to determine.
if there were more efficient methods for the City to store, treat, dewater and
transport wastewater biosolids, while ensuring the plants had adequate solids
handling capacity to allow them to meet DEP effluent limits, which was
appearing to become a problem at Wastewater Plant No. 2.
CDM's final recommendation was to construct two 90,000-gallon sludge tanks
and a thickener at Wastewater Plant No. 2. Biosolids from Wastewater Plant No.
2 are hauled to Wastewater Plant No. 1 for treatment, dewatering and disposal.
. The thickener would reduce the number of transport trips between the two
treatment plants. The total estimated cost for the thickener, sludge tanks, and
roadway improvements at the plant was $1,145,000,. and these items were placed
in the 10-Year Capital Improvement Program (CIP).
After the restructuring of the Public Utilities Department, division directors,
.supervisors and operators were asked to think about :innovative ways to save costs
or increase effectiveness.. After studying the existing sludge handling equipment,
the CDM report, and preliminary tank design, staff recommended the possibility
of using two modified roll-off containers designed by one of the plant supervisors.
These containers are constructed with a false bottom consisting of wedgewire
drying bed tiles. Instead of constructing a belt or centrifuge thickener for an
estimated cost of $540,000, the modified containers could be used to thicken the
sludge and reduce costs for transporting solids from Wastewater Plant No. 2 fo
Wastewater Plant No. 1. The reduced transport costs would save approximately
$12,000 per yeaz.
In addition, staff decided to request a second opinion on whether the existing
tanks could be rehabilitated instead of constructing a second new tanlE. HGTI,
AGENDA ITEM. # 4B
OCTOBER 28, 2002
Inc. performed an inspection of the tanks and recommended the City request bids
for rehabilitation of the tanks, and provided an estimated cost of $50,000 for this
work. This will allow a savings of approximately $225,000 that would have been
...needed for a second new sludge tank.
Gannett Fleming designed the new sludge holding tank, and City staff instructed
the' engineer to include a concrete pad, and sludge and polymer pumping system
in the plans, for use with the modified roll-off containers. This project also
includes raising the plant roadway to prevent a continuing serious flooding
problem. .
Bids for the project were advertised and sent to 17 bidders, but only one
contractor submitted a prequalification package and provided a bid. Sawcross
Construction, Ine. bid the project in the amount of $539,400.00, and on
September 9, 2002 the City Commission rejected this sole bid, authorized staffto
re-bid the project and approved amid-year budget modification if a contract was
awarded in FY03.
,The project was re-bid, and five bidders prequalified and attended. the mandatory
pre-bid meeting on. October 1 I, 2002. One bidder was unable to submit due to
scheduling constraints, and bids were received from the following four bidders on
October 16, 2002:
Item
No. Description . Sawcross
Construction,.
Inc. Gruhn May,
Inc. Meadors
Construction
Co. Ortega
Industrial
Contractors
1 Slud e Tank $121,000.00 $152,000:00 $140,000.00 $231,702.00
2 Pump, polymer system,
dewaterin ad $65,000.00 $110,000.00 $65,000.00 $80,000.00
3 Blower acka a $68,000.00 $73,200.00 $60,000.00 $60,000.00
4 Su ernatanfdecanter $13,000.00 $19,850.00 $32,000.00 $10,000:00
5 Yard i in $40,000.00 $49,700.00 $109,000.00 $50,000.00
6 Yard work $166,900.00 $22,000.00 $52,000.00 . $40,000.00
7 Raisin roadwa $48,000.00 $84,300.00 $66,000.00 $60,000.00
8 Lab testin allowance $1,000.00 $1,000.00 $1,000.00. $1,000.00
Total Base Bid $522,900.00 $S12,OSU.00 $525,000.00 $532,702.00
Alt: Bid-'/4" Steel Tank
- Painted $139,000.00 $150,000.00 $150,000.00 $250,000.00
Alt. Bid- Stainless Steel
Tank $150,000.00 NO BID NO BID NO BID
Alt. Bid- Concrete
Prestressed Tank $130,000.00 NO BID NO BID NO BID
BUDGET: The engineer's estimate (and FY02 budget) for the sludge tank and
roadway work was $330,000. Bids were higher than the estimate due to
underestimated tank and excavation costs as well as the additional scope for the
polymer and sludge pumping facilities. However, the additional cost is more than
} 1
AGENDA ITEM # 4B
OCTOBER 28, 2002
compensated for within the 10-year CIP due to elimination of the thickener and
second new tank.
Because the original bid was received and rejected after the FY03 budget
submittals, no funds were budgeted. in the current fiscal yeaz. However, when the
Commission authorized the re-bid, they approved amid-year budget. modification
if the project. was awazded during FY03. Funds will be appropriated in a mid-
year budget modification to the Sewer Fund Account No. 410-5508-535-6300.
RECOMMENDATION: Award the contract for Aerated Sludge Holding Tank
Wastewater Treatment Plant No. 2 to Gruhn May, Inc. in the amount of
$512,050.00, and authorize staff to transfer funds during amid-year budget
modification.
ATTACHMENTS: 1. Bid Tabulation Form
2. Award Recommendation L er from Gannett Fleming
REVIEWED BY CITY MAN
AGENDA ITEM # 4B
OCTOBER 28,,2002
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OCT-18-2002 FRI 01:.29 PM GANNETT FLEMLNG JAX
,,.,,
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~_Ganne~~ Fl~~in
FAX N0, 904 332 9337
AGENDA ITEM # 4B
OCT~E~218, 2002
GANNETT PEENING, iNC.
Suits 150-
7751 Beltort Parkway
Jacksonville. Ft.3225G
OHice: (904) 332-9400
Fax; (904j 332-~J337
www.gannellAemmg.com
October 1 S, 2002
1Vls. I?onna V. Kaluzniak -
Utility Director -
City afAtlantic Bcach
1200 Sandpiper Lane
atlantic Bcach, Fiarida 32233
Re; Sludge Holdvag Tank Facilities
Wastewater Treatment Plant No. Z
City of Atla~iiic Beach
Atlantic Beach Bid Na. Ol 02-22 Rebid
G_ F proicc~No. 38012.005
Dear Ms, Kaluzniak:
On October 16, 2002, the City of Atlarrtic Bcach received bids on the referenced project.
The four bids were as folbws:
Gruhn May, inc. $512,450.00
-53WCr05S, 1.11,6. $522,00.00
Mcadors Constn~ction Co., Inc, $525,000.00
Ortega Industrial Contracaors $532,702.00
Gannett rleming's review of the bid .proposal docuir~ents indicates that all bid arc
coizlplete with the exec~piion of Saweross, Inc., which failed to acknowledge tho addenda
and include the bid checklist. Gruhn May, Tnc. is the lowest responsive and responsible
bidder and Gannett rleming hereby recommends award to Gnthn May, Inc.
IFyou have any questions, please do not hesitate to contact me.
Siuccrcly,
GANNr~'I'1' PEENING, TNC.
``i,-~~
~~~~~~
Thomas C. Hawk, P.E.
Manaber-Muiucipal En~iiuoring Services
Encl.
b4ttiP.Nt~Rnltt•A~~t:ctaVtwcw,+xxothrrawwNd~ltut~utaol~ l~l'p(~)Il0/) O,f ~:,.~'CCj~CJ7f C
MINUTES OF THE CITY COMMISSION WORKSHOP MEETING HELD IN ATLANTIC
BEACH COMMISSION CHAMBERS ON MONDAY, OCTOBER 28, 2002
Present: John S. Meserve, Mayor
Richard M. Beaver, Commissioner
Mike Borno, Commissioner
Paul Parsons, Commissioner
J. Dezmond Waters, III
Also: Jim Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The Mayor called the meeting to order at 6:45 p.m. and explained that the two items to be discussed
were bicycle/pedestrian paths and skateboarding. He noted that several people with an interest in
both items were in attendance but since time was limited because a regular commission meeting was
scheduled for 7:15 p.m., he said that no public input would be received this evening.
Skateboarding
Recreation Director Timmy Johnson presented pictures showing damage including skateboard wax on
seating areas, graffiti, and broken cement at Bull Memorial Park. The Mayor felt there was a safety
issue at Bull Park and also at other areas such as the 19`~ Street beach access ramp. In view of the
remodeling currently underway at the Adele Grage Center it was felt that the damage should be
repaired and the area cleaned up for the opening of the building and that skateboarding should be
prohibited in Bull Park in the future. The City Manager said he had plans to repair the area and to
install impediments that would make the area less attractive to skateboarders
Discussion then ensued regarding the feasibility of providing an alternative site for skateboarding and
it was noted that since skateboarding is becoming more popular many cities have constructed
skateboard facilities. Commissioner Parsons reported he had visited a skateboard facility on Emerson
Street in Jacksonville and Commissioner Beaver suggested that staff get as much information as
possible from Jacksonville regarding this park and maybe Atlantic Beach could "piggy-back" on what
they had done.
Following brief discussion staffwere directed to take whatever measures were necessary to keep the
skateboarders out of Bull Park and to see what other options maybe available for skateboarding, and
to report back to the City Commission.
;~,, Page Two
Minutes -City Commission Workshop
October 28, 2002
Bicycle/aedestrian .paths
The Mayor distributed a handout setting forth his recommendation that the city work towards
constructing a bikeway on Mayport Road to link to the proposed bikeway on Florida Boulevard in
Neptune Beach, design and construct a bicycle path on Seminole Road, and construct a bicycle path
on Plaza to connect Mayport Road and Seminole Road. A copy of the Mayor's handout is attached
as Exhibit A.
Brief discussion ensued and the City Commission felt the Mayor's proposal was a good compromise
between the options that had been suggested at earlier meetings. Commissioner Parsons agreed but
hoped the Hanna Park route could be opened up in the fixture.
There being no further discussion, the Mayor declared the meeting adjourned at 7:10 p.m.
Maureen King, CMC
City Clerk
Exhibit A
Workshop -October 2$, 2002
-~ Bike paths in Atlantic beach
Background: The city of Atlantic beach led the way in asking a citizen's group
to focus on the desires for bicycle paths in the beaches cities, recognizing that there is a
plan for aNorth-South bikeway throu7gh our area, and that the Atlantic Blvd bridge and
roadway, the Wonderwood Roadway and a plan for bikeways from Hanna Park to the
Mayport Ferry are all in the works. Several issues in Atlantic Beach have been
contentious and threaten to undermine what could be positive steps to enhance our
community and link with other beach citys.
In keeping with unofficial thoughts from previous Commission meetings I would offer
the following priority list of tasks with the caveat that a bicycle entrance to Hanna Park at
the end of Seminole Road, and the proposal to open Old Sherry Drive not be part of this
issue.
Tasks:
• Agree to and mark "Recreation" bike paths throughout the city in conjunction
' with the other beach cities
• Design and work towards a Bikeway on Mayport road
a Would link with Hanna Park terminus
o Would link with Florida Blvd proposed bikeway and Atlantic Blvd bridge
bikeway
,~ • Design and construction safe bikeway on Seminole Road to the turnaround,
specifically from 20`~ Street North
• Design a build a bikeway on Plaza to connect the enthusiast and recreational bike
routes
•
NIINUTES OF THE HEARING HELD IN ATLANTIC BEACH COMMISSION CHAMBERS AT
5:15 PM ON MONDAY, OCTOBER 28, 2002 TO SETTLE THE IMPASSE IN NEGOTIATIONS.
BETWEEN THE CITY OF ATLANTIC BEACH AND THE FRATERNAL ORDER OF POLICE
Present: John S. Meserve, Mayor
Richard M. Beaver, Commissioner
Mike Borno, Commissioner
Paul Parsons, Commissioner
J. Dezmond Waters, III
Also: Jim Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
Gary W. Evans, Union Negotiator
George Foster, City Negotiator
The Mayor called the meeting to order and asked the City Attorney to explain the. purpose of the
hearing.
The City Attorney explained that the parties were at impasse on four issues and both parties had
waived the right to go to a Special Master for resolution. The matter was therefore, brought before
the City Commission to resolve all issues.
The Mayor indicated -that each party would have ten minutes to present its case and three minutes
would then be allowed for rebuttal, following which the public would be given an opportunity to
address the City Commission and were asked to limit their remarks to two minutes. The City
Commission would then act on the four issues at impasse.
Gary Evans presented the union's position on the items at impasse, namely, Article 12.1. holidays,
Article 13.3 personal leave accrual rates, Article 17.4 compensatory time accrual, and Article 17.10
"call back".time. He said Atlantic Beach had fewer holidays than other jurisdictions and the union
was requesting that Police Memorial Day and Christmas Eve be added to the existing paid holidays.
Mr. Evans requested the- city increase the rate at which personal leave is earned and requested that
employees be allowed to accrue up to 480 hours of compensatory time instead of the current 50
hours. He said the union was also requesting that officers be paid a minimum of three hours at time-
and-a-half if called back to work for any reason.
George Foster complimented Mr. Evans and the police officers for their work during negotiations
and summarized the current benefits under the four articles at impasse.. He said city employees
currently have ten paid holidays and since police officers work. l0-hour days they are paid for 100
holiday hours while other city employees who work 8-hour days receive 80 hours of paid holidays.
Page Two
Minutes of Impasse Hearing
October 28, 2002
Regarding the leave accrual, Mr. Foster felt the city's plan was generous, and pointed out that twice
per year the City pays employees for unused leave thaf exceeds the maximum accrual limit selected
by the employee.
Mr. Foster reported that employees may currently accumulate up to 50 hours of compensatory time
and can carry 10 hours over from one year to the next. He felt it would be better to pay overtime
than to increase the compensatory time. limit which would result in a funding liability.
Regarding call-back pay, Mr. Foster reported that police officers were paid at the rate oftime-and-a-
half for the actual hours worked, including travel time to and from their homes when they are called
back to work. He pointed out that "call-back" was not very well defined and it could sometimes be
difficult to determine whether call-back pay would apply. He suggested that if the bargaining unit.
wished to address and refine the four issues at impasse, they should bring them back to the bargaining
table next year.
r~' Following rebuttal by both parties, the Mayor opened the .floor and invited comments from the
audience. Since no one wished to speak the Mayor closed the floor to public comments.
The City Commission then discussed the four issues and compared Atlantic Beach's benefits with
neighboring communities. It was felt that while the City should have a benefit package that would
attract employees, the entire benefit package, not just certain parts of it, should be compared with
other communities. The Commissioners also agreed that the language in Section 17-10 regarding
call-back time needed to be clarified and it was suggested that if the bargaining unit wished to pursue
this issue that they clarify the language and bring the matter back to the table next year.
Following further discussion, the Mayor moved to add Christmas Eve as a paid holiday,• leave
the personal leave accrual rate as is; increase compensatory time from 50 to 100 hours; and
pay a minimum of one hour on any call back. The motion was seconded by Commissioner
8orno.
Director Thompson reiterated that the term "call-back" needed to be defined to make sure its meaning
was clearly understood and following brief discussion Mr. Evans offered a suggested definition of
"call-back" time; however, Dir. Thompson felt the suggested language was open to different
interpretations. Following brief discussion, the Mayor moved to defer action on Section 17.10; to
add Christmas Eve as a paid holiday; leave the personal leave accrual rate as is; and increase
compensatory time from 50 to 100 hours. The motion was seconded by Commissioner Borno.
Commissioner Beaver inquired whether budget was available for the increased .benefits under
consideration and Mr. Foster said he did not know what the budgetary impact would be since other
~.
Page Three
Minutes of Impasse Hearing
October 28, 2002
employee. groups would probably also ask for the same increases in benefits. Following brief
discussion the question was called and the motion carried on a vote of 3 - 2 with the Mayor and
Commissioners Beaver and Waters voting aye and Commissioners Parsons and Borno voting
nay.'
The City Commission agreed to continue the impasse hearing for the purpose of acting on Section
17.10 as soon as the new language was drafted. Mr. Evans inquired when the contract would become
effective and was advised that the contract would be effective when all items were agreed upon and
the contract signed., At this point Mr. Evans stated that the union would withdraw Section 17.10
from further consideration. The Mayor declared the impasse resolved and adjourned the meeting
6:40 p.m.
ATTEST:
Maureen King, CM
City Clerk