11-11-02 v-.. CITY OF ATLANTIC BEACH
CITY COMMISSION MEETINGS
AGENDA -November 11, 2002
Call to order
Invocation and pledge to the flag
Approve minutes of the Impasse Hearing and Regular Commission meeting of
October 28, 2002
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's follow up report on issues from previous meetings
B. Presentation by Bluewater Environmental of Florida, Inc.; Authorize the City
Manager to sign a contract with Bluewater Environmental of Florida, -Inc, in
the amount of $81,370 to provide professional services as required in the EPA
319 Core City grant (City Manager)
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS
A. Acknowledge receipt of monthly reports from Building Department, New
Occupational Licenses, Public Works, and Recreation Departments (City Manager)
B. Reject all bids received for the design/build relocation of the Elevated Storage Tank
at Water Plant No. 2 (Bid No. 0203-2) City Manager
5. Committee Reports
A. Report from Tree Conservation Board -Barbara Mears
6. Action on Resolutions
A. Resolution No. 02-20
A RESOLUTION OF THE CITY OF ATLANTIC BEACH NAMING A
PAVILION ON DUTTON ISLAND PRESERVE THE LYMAN T.
FLETCHER PAVILION
B. Resolution No. 02-21
A RESOLUTION OF THE CITY OF ATLANTIC BEACH ENDORSING
THE BEACHES BIKEWAY REPORT, AND AUTHORIZING THE CITY
MANAGER TO SEEK FUNDING AND GRANT SOURCES FOR THE
DESIGN AND IMPLEMENTATION OF AN INITIAL PHASE OF THE
BEACHES BICYCLE AND PATHWAY SYSTEM
7. Action on Ordinances
A. Ordinance No. 95-02-80 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 12, NUISANCES, SECTION 12-1, ENUMERATION, TO
PROHIBIT ACCUMULATION OF DIRT OR OTHER DEBRIS ON OR IN ANY
STREETS, GUTTERS AND CATCH BASINS, AND PROVIDING AN EFFECTIVE
DATE (City Commission)
B. Ordinance No. 25-02-32 Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 6, BUILDINGS AND BUILDING
REGULATIONS, TO INCLUDE THE FLORIDA BUILDING CODE, AND
AMENDMENTS THERETO, AND TO REPEAL EXISTING PROVISIONS
OF CHAPTER 6 THAT ARE IN CONFLICT OR INCONSISTENT WITH
THE FLORIDA BUILDING CODE, AND PROVIDING AN EFFECTIVE
DATE (City Manager)
C. Ordinance No. 95-02-78 Second Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 5, BEACHES AND PARKS, ARTICLE I, IN
GENERAL, ARTICLE II, BEACH SAFETY ZONE, ARTICLE III, PUBLIC
PARKS, PROVIDING FOR SEVERABILITY, AND PROVIDING AN
EFFECTIVE DATE (City Manager)
8. Miscellaneous Business
A. Approve the annual increase of $6,607 in the contract with First Vehicle and
renew the existing contract for one year from November 15, 2002 through
November 14, 2003 (City Manager)
B. Ratify Police Union contract for the period October 1, 2002 through September
30, 2003 (City Manager)
C. Approve Christmas Eve as a holiday for all City employees (City Manager)
D. Approve Change Order No. 5 in the amount of $82,082.65 in the Core City
project (City Manager)
E. Give staff direction regarding the installation of decorative cross walks on East
Coast Drive (City Manager)
F. Award contract Cooperative Beaches Utility Plan, Phase I, to Stone, Joca &
Mahoney, Inc., in the amount of $109,600 and authorize the City Manager to
sign the contract contingent upon receiving written verification that Neptune
Beach and Jacksonville Beach will reimburse Atlantic Beach for equal shares
of the cost (City Manager)
G. Authorize staff to negotiate a contract for Technical and Price Proposal
Preparation for Water/Sewer Services at U.S. Naval Station Mayport with
Gannett Fleming, Inc., and if negotiations an unsatisfactory, authorize staff to
negotiate with Stone, Joca & Mahoney, Inc. (City Manager)
H. Approve restriping Sherry Drive in accordance with staff recommendations
(City Manager)
,,, I. Authorize staff draft an ordinance to incorporate suggested language regarding
stakeboarding on City property into the City Code (City Manager)
J. Naming Dutton/Church Road
9. City Manager
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure
that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to
the Commission Chambers .
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, November 8, 2002.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY, NOVEMBER 11, 2002
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Maureen King, City Clerk
Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
was given by Mayor Meserve, and was followed by the Pledge of
Allegiance to the Flag.
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L Approval of the minutes of the Impasse Hearing and Regular
Commission meeting of October 28, 2002
Motion: Approve the minutes of the Impasse Hearing and
Regular Commission Meeting of October 28, 2002 as
presented.
2. Courtesy of the Floor to Visitors
Alan Potter of 374 Second Street felt the city should perform its own
studies relative to providing water/sewer service to the Navy (Item 8G).
He also felt the three beach cities had the expertise to perform their own
studies relative to developing a Cooperative Beaches Utility Plan (Item
8F).
Mr. Potter stated that he had read the Stormwater Master Plan and pointed
out that several key areas were not covered in the plan. He stated that the
plan could not be based on assumptions.
Bob Totter of 275 11th Street commented on the following: (1) During
the election all of the candidates wanted to reduce government spending.
He requested that the Commissioners take note of this, (2) He pointed out
there was no bike path proposed for Sherry Drive, and stated that there
should be bike paths within the city that would allow children to ride to
the local elementary and middle schools (Item 6B), (3) Felt the language
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November 11, 2002
-_ proposed in Item 7C was too negative (4) He favored giving employees
Christmas Eve as a holiday, since the cost was minimal (Item 8C), (5)
Opposed the asphalt stamped crosswalks as being a waste of money and
felt painting would be adequate (Item 8E), and (6) Opposed the city
negotiating a contract for providing water/sewer services to the Navy base
(Item 8G) as being too costly. He felt water/sewer services should be
provided by a private company.
Wayne Lasch of 2335 Fiddlers Lane opposed endorsing the Beaches
Bikeway Report and felt a workshop should be held with the residents to
focus on the needs of the city (Item 6B).
Richard DeVane of 386 4th Street recounted some unpleasant incidents
concerning dogs running at large on the beach and suggested that they be
banned from the beach during the summer months of June, July and
August from 9:00 a.m. to 5:00 p.m. He felt this restriction would make
the beach a safer and more sanitary place for children during summer
vacation.
J. P. Marchioli of 414 Sherry Drive commented on the following items:
(1) Inquired as to the location of Water Treatment Plant #1 (Item 4B), (2)
Suggested that Church Road be renamed Church/Dutton Road (Item 8J),
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(3) Agreed with the staff recommendations to restripe Sherry Drive (8H),
(4) Inquired concerning the location of Finegan Elementary School where
the JTA Wonderwood Interchange Study Meeting was scheduled to be
held on November 18th
Curtis Sanders of 2320 Barefoot Trace opposed any endorsement of the
Beach and Bikeway Report as indicated in proposed Resolution 02-21
(Item6B) and any consideration of opening the Hanna Park gate. He did
not oppose riding bicycles on Seminole Road, but felt it should not be
designated as a bike path.
The following citizens spoke in favor of skateboarding and/or the
construction of a skateboard park: Colton McCoy, 55 Sherry Drive;
Reidienn Bergheim Petroni,1879 Beach Avenue; Romy Sidelsky, 335
Third Street; Jerry Hoey,1936 Beach Avenue; Erin Strube1,1805 Sea
Oats Drive; Brian Christenson,1356 Linkside Drive; Jamie Fletcher,
340 Garden Lane; Wayne Lasch, 2335 Fiddlers Lane; J.P. Marchioli,
414 Sherry Drive; Richard Alley, 320 8th Street; Debbie and Rich
Redick, 1765 Beach Avenue; Forrest Parrish, 1731 Beach Avenue;
Ray Coleman, 438 Inland Way; Josee Hoey, 1936 Beach Avenue;
Mariah Goelz, 1359 Beach Avenue; Ethan Soergel, 336 9th Street;
Daffin Oakley, 54 Oceanside Drive; Martin Ramos, 110719th Street
°' North, Jacksonville Beach; Andrew and Don Clark, 1950 Beach
Avenue; and Connor Shaughnessy of 168 Oceanwalk Drive South.
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November 11, 2002
During the comments, it was explained that many residents were here in
support of skateboarding because they had heard the Commission was
planning to adopt an ordinance prohibiting skateboarding throughout the
city.
Some parents felt existing laws were not being consistently enforced and
stated that their children had been recently stopped by the police and told
they could not skateboard in the street. They felt they should be allowed
to skateboard in the street if there were no safety issues. The majority of
those who spoke felt the city. should not ban skateboarding in all public
areas, and favored the construction of a supervised skateboard park. They
felt that skateboarding provided exercise, transportation and a means of
expression.
Ray Coleman, an attorney and former member of the Parks and Recreation
Board, felt the language of the proposed ordinance was. flawed and should
be rewritten. He said he was a personal injury attorney and volunteered to
help to rewrite the ordinance.
Brian Christenson, owner of SkateLab, offered to work with the city
relative to the possible use of his facility located west of Mayport Road.
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Martin Ramos, the owner of Kona Skateboard Park in Arlington, offered
his advice and experience if the city chose to build a skateboard park. He
endorsed apublic/private partnership when building a skateboard park and
recommended that it be a supervised facility.
Item 8I was taken out of sequence and acted on at this time.
8I. Authorize staff to draft an ordinance to incorporate
suggested language regarding skateboarding on City
property into the City Code (City Manager)
Commissioner Beaver indicated that Bull Memorial Park was being
damaged by skateboards and in order to prevent further damage, the
Commission felt skateboarding should be prohibited in Bull Park. He
felt the language in the proposed ordinance was too limiting and
should be re-evaluated for other options.
Commissioner Waters concurred with Commissioner Beaver but felt
the city should have obtained the skateboarders' input before drafting
the ordinance.
Mayor Meserve indicated that the city was concerned with safety and
liability. He reported that the city had received numerous calls
regarding skateboarders darting into traffic and congregating at the
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,_ 19th Street beach access ramp. He felt the Commission could not
ignore these concerns.
Chief Thompson stated that he drafted the proposed ordinance as a
starting point and it could be changed by the Commission as deemed
appropriate. He further stated that Florida Statutes prohibit
skateboarding in the streets.
Discussion of skateboarding on Beach Avenue, the use of the 19th
Street ramp by skateboarders, and vandalism ensued. Commissioner
Parsons urged the skateboarders to report acts of vandalism.
Commissioner Borno suggested that Mr. Ramos provide information
at a workshop concerning apublic/private partnership for building
and operating a skateboard park.
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Commissioner Waters indicated that he had/visited the skateboard
park in St. Augustine tl~~~u~~~~8•r ~i~at park/was° willing to
come to Atlantic Beach to provide information on its operation.
Discussion ensued and a motion was made by Commissioner
Parsons to table further discussion of Item 8I and schedule a
'~ workshop with teens, parents, and community representatives to
discuss the skateboard park. The motion was lost for lack of a
second.
Discussion ensued regarding the language of the proposed ordinance
and it was the consensus of the Commission to amend the proposed
ordinance to include language specific to Bull Park and bring it back
to the next meeting.
Motion: Delete Items b(1) and b(2) from the proposed
language and insert "Skateboarding shall be prohibited in Bull
Park"
Chief Thompson inquired if it was the Commissioners intent to prohibit
skateboarding on the sidewalks around the park. It was the consensus of
the Commission to allow skateboarding on the sidewalks.
There was no further discussion and the motion carried unanimously.
Mayor Meserve indicated that a workshop meeting would be scheduled
within a month to receive input from skateboarders and their families.
°`~°"° Item 8B was taken out of sequence and acted on at this time.
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November 11, 2002
~.. 8B. Ratify Police Union contract for the period October 1, 2002
through September 15, 2003 (City Manager)
Motion: Contingent upon union member ratification, ratify
Police Union contract for the period October 1, 2002 through
September 15, 2003.
City Manager Hanson pointed out a scrivener's error on Page 29 of the
contract, indicating that the 50 hours listed should be changed to 100
hours.
There was no discussion. The motion carved by a four to one vote with
Commissioners Beaver, Borno and Waters and Mayor Meserve voting aye
and Commissioner Parsons voting nay.
Mayor Meserve called a recess at 9:10 p.m. and the meeting reconvened at
9:20 p.m.
Item 6B was taken out of sequence and acted on at this time.
6B. Resolution No. 02-21
A RESOLUTION OF THE CITY OF ATLANTIC
~~~~'~ BEACH ENDORSING THE BEACHES BIKEWAY
REPORT, AND AUTHORIZING THE CITY .MANAGER
TO SEEK FUNDING AND GRANT SOURCES FOR
THE DESIGN AND IMPLEMENTATION OF AN
INITIAL PHASE OF THE BEACHES BICYCLE AND
PATHWAY SYSTEM
Mayor Meserve commented that it was the consensus of the
Commission in anon-binding work session on bikeways, to work
with the other beach cities with common signage, tv study Mayport
Road for its potential as a bike path for the enthusiast bikers, to
design and make Seminole Road safer for bicyclists and to design
Plaza as a crossover street to link the eastern part of the city with the
western part of the system. He emphasized that during that meeting,
any opening of the Hanna Park gate was eliminated from the city's
bikeway plan. Mayor Meserve further stated that concern had been
expressed relative to the choice of language used in the resolution,
and invited the Commissioners to make any changes they deemed
necessary to clarify the Commission's position.
Commissioner Borno provided the following changes: (1) Change
the title to the resolution to read as follows: "A RESOLUTION
OF THE CITY OF ATLANTIC BEACH ENDORSING A
BICYCLE AND PEDESTRIAN PATHWAY SYSTEM AS
IDENTIFIED BY THE CITY COMMISSION, AND
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November 11, 2002
°~ AUTHORIZE THE CITY MANAGER TO SEEK FUNDING
AND GRANTS FOR THE DESIGN AND IMPLEMENTATION
OF THE SYSTEM", (2) Delete the fourth paragraph beginning
with "Whereas, a cooperative ...", (3) in the paragraph beginning
with "NOW, THEREFORE, BE IT ...delete "Beaches Bikeway
Report and finds that the" and. insert "that" before "will enhance
..." ,and (4) in Item #1, in the third sentence, strike "and sport".
Discussion ensued and Commissioner Waters requested that "the
community's schools" be inserted at the end of the first
paragraph.
Discussion of liability and the multiple recreational uses listed in Item
#1 ensued. By consensus, the Commission requested that the City
Attorney provide information concerning including skateboarding. in
the list of multiple recreational uses.
Motion: Adopt Resolution No. 02-21 as amended. (The
amendments to the resolution are listed above).
There was no fiu-ther discussion and the motion carried unanimously.
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3. Unfinished Business from Previous Meetings
A. City Manager's Follow Up Report on Issues from Previous
Meetings
City Manager Hanson commented on each item of his written report,
which is attached and made part of this official record as Attachment A.
Graffiti on a wall adjacent to the 18th Street Beach Access Parking
Discussion of the graffiti problem at 16th, 18`h and 19th access areas
ensued. City Manager Hanson proposed that the city paint the wall
adjacent to the 18th Street access since this was a recurring problem, even
though the wall was on private property, and keep paint on hand to cover
future graffiti. The Commission concurred with the suggestion.
B. Presentation by Bluewater Environmental of Florida, Inc.;
Authorize the City Manager to sign a contract with Bluewater
Environmental of Florida, Inc., in the amount of $81,370 to
provide professional services as required in the EPA 319 Core
City Grant (City Manager)
John Pastore, President of Bluewater Environmental of Florida presented
an overview of his testing program as required by the EPA 319: Core City
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November 11, 2002
,,~..., Grant and Felicia Boyd of Felicia M. Boyd & Associates provided
information on the public education program.
Mr. Pastore indicated that the project goals were to assess the
effectiveness of Best Management Practices (BMPs) through stormwater
monitoring and to provide public education. He indicated that. stormwater
samples would be taken upstream and downstream at Stn, 7th and Pine
Streets with an automated sampling device. Stormwater quality
parameters and maintenance and sampling schedules were presented.
A question and answer session followed the presentation. During the
session, the Commissioner Borno inquired if monitoring four one-inch
storm events during the twelve months period provided enough.: sampling.
He also inquired if Bluewater Environmental of Florida met the five years
experience requirement listed in the RFP and Mr. Pastore summarized his
experience. Commissioner Borno indicated that he would like more
information from the state before executing the contract.
Motion: Defer awarding a contract to Bluewater
Environmental of Florida, Inc., to provide professional services
as required in the EPA 319 Core City Grant until the next
meeting.
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There was no more discussion and the motion carried unanimously.
4. Consent Agenda:
Commissioner Borno requested that Consent Agenda Item B be
removed from the Consent Agenda for further discussion.
A. Acknowledge receipt of the following monthly reports:
Building Department, New Occupational Licenses, Public
Works and Recreation Departments
The City Commission acknowledged receipt of the monthly reports.
B. Reject all bids received for the design build relocation of
the Elevated Storage Tank at Water Plant No. 2 (Bid No.
0203-2) (City Manager)
Commissioner Borno inquired as to the cost to build a new water tank
and stated that a new tank was in the city's ten-year plan, but it was
not crucial to install a tank now.
°`~ Utility Director Kaluzniak explained the circumstances for rejecting
the bids. Her Staff Report is attached and made part of this official
record as Attachment B.
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November 11, 2002
Discussion ensued and Commissioner Waters inquired as to why the
city could not dismantle and move the tank at a cost less than building
a new tank. Utility Director Kaluzniak explained the process and
indicated that the cost difference was not as much as expected due to
engineering, repainting the tank, piping and electrical hookup costs.
Commissioner Waters requested cost information from tank vendors
as opposed to contractors assembling an existing tank.
Mayor Meserve clarified the bidding process and it was pointed out
that the owner of the used tank had placed a constraint on the bid
process in that the tank had to be removed by January 1, 2003 and
there was no time to rebid the project.
Motion: Reject all bids received for the design build
relocation of the Elevated Storage Tank at Water Plant
No. 2 (Sid No. 0203-2).
There was no further. discussion and the motion carried unanimously.
5. Committee Reports:
A. Report from Tree Conservation Board -Barbara Mears
Mayor Meserve indicated that the Tree Conservation report would be
given at a later date.
6. Action on Resolutions:
A. Resolution No. 02-20
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, NAMING A PAVILION ON DUTTON ISLAND
PRESERVE THE LYMAN T. FLETCHER PAVILION
Motion: Adopt Resolution No. 02-20.
Commissioner Beaver indicated that former Mayor Fletcher was
unable to attend the meeting and the Resolution would be formally
presented to him at a later date.
There was no discussion and the motion carried unanimously.
B. Resolution No. 02-21
A RESOLUTION OF THE CITY OF ATLANTIC
~"` BEACH ENDORSING THE BEACHES BIKEWAY
REPORT, AND AUTHORIZING THE CITY MANAGER
TO SEEK FUNDING AND GRANT SOURCES FOR
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November 11, 2002
THE DESIGN AND IMPLEMENTATION OF AN
INITIAL PHASE OF THE BEACHES BICYCLE AND
PATHWAY SYSTEM
This item was taken out of sequence and acted on earlier in the
meeting.
7. Action on Ordinances:
A. Ordinance No. 95-02-80 Public Hearing & Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AMENDING CHAPTER 12,
NUISANCES, SECTION 12-1, ENUMERATION, TO
PROHIBIT ACCUMULATION OF DIRT OR OTI-IER
DEBRIS ON OR IN ANY STREETS, GUTTERS AND
CATCH BASINS, AND PROVIDING AN EFFECTIVE
DATE (City Commission)
Motion: Adopt Ordinance 95-02-80 on Bnal reading.
Mayor Meserve opened the floor for a public hearing and invited
comments from the audience.
No one spoke and the Mayor closed the public hearing.
Commissioner Beaver explained the intent of the ordinance.
Commissioner Waters requested that the language of the ordinance be
amended to strike "or allow" from #10. He felt there were
extenuating circumstances whereby a property owner should not be
found at fault for allowing something to happen. Following brief
discussion it was felt the language should remain as presented.
There was no more discussion and the motion carried by a four to one
vote with Commissioners Beaver, Borno, Parsons and Mayor
Meserve voting aye and Commissioner Waters voting nay.
B. Ordinance No. 25-02-32 Public Hearing & Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AMENDING CHAPTER 6,
BUILDINGS AND BUILDING REGULATIONS, TO
INCLUDE THE FLORIDA BUILDING CODE, AND
AMENDMENTS THERETO, AND TO REPEAL
EXISTING PROVISIONS OF CHAPTER 6 THAT ARE
'`°~ IN CONFLICT OR INCONSISTENT WITH THE
FLORIDA BUILDING CODE, AND PROVIDING AN
EFFECTIVE DATE (City Manager)
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Motion: Adopt Ordinance 25-02-32 on Bnal reading.
Mayor Meserve opened the floor for a public hearing and invited
comments from the audience.
No one spoke and the Mayor closed the public hearing.
There was no discussion and the motion carried unanimously.
C. Ordinance No. 95-02-78 Second Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AMENDING CHAPTER 5,
BEACHES AND PARKS, ARTICLE I, IN GENERAL,
ARTICLE II, BEACH SAFETY ZONE, ARTICLE III,
PUBLIC PARKS, PROVIDING FOR SEVERABILITY
AND PROVIDING AN EFFECTIVE DATE (City
Manager)
Motion: Approve Ordinance No. 95-02-78 on second
reading.
~~' Mayor Meserve opened the floor for a public hearing and invited
comments from the audience.
No one spoke and the Mayor closed the public hearing.
Commissioner Borno noted that a letter had been received from
Richard DeVane requesting that animals be prohibited from the beach
between 9:00 a.m. and 5:00 p.m. during June, July and August and
requested that the Commission consider incorporating Mr. DeVane's
suggestions into the ordinance.
Commissioner Parsons stated the city had recently hired two new
animal control officers and he felt they should be given a chance to
do their work before banning dogs from the beach.
Commissioner Waters felt the entire ordinance needed further review
and stated that he would be willing to work with Mr. DeVane and a
committee to rewrite the ordinance. Commissioner Waters felt the
ordinance should be a "can do" ordinance and the one being
presented was too negative. He indicated that he would like the
following items to be included in the Chapter 5 revisions: (1) A
definition section, (2) The ability to camp out overnight. on the beach~on
' (3) The use of grills and fires in designated fire pits, and (4) Horses
on the beach during the winter season.
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November 11, 2002
~- Discussion ensued regarding animals on the beach, hours of operation
and allowing fires on the beach.
The motion carried by a four to one vote with Commissioners Beaver,
Borno, Parsons and Mayor Meserve voting aye and Commissioner
Waters voting nay.
8. Miscellaneous Business:
A. Approve the annual increase of $6,607 in the contract with
First Vehicle and renew the existing contract for one year from
November 15, 2002 through November 14, 2003 (City
Manager)
Motion: Approve the annual increase of $6,607 in the contract
with First Vehicle and renew the existing contract for one year
from November 15, 2002 through November 14, 2003.
Commissioner Parsons felt the contract was extremely expensive and
Public Works Director Kosoy reported the City had reduced the cost of
fleet maintenance by outsourcing the work.
The length of the contract was discussed and it was suggested that the
service be rebid next year.
There was no further discussion and the motion carried unanimously.
B. Ratify Police Union contract for the period October 1, 2002
through September 15, 2002 (City Manager)
This item was taken out of sequence and acted on earlier in the meeting
C. Approve Christmas Eve as a holiday for all city employees
(City Manager)
Motion: Approve Christmas Eve as a holiday for all city
employees.
Commissioner Waters felt granting Christmas Eve as a holiday was not
fair to the police officers since most of them would probably not get the
day off.
There was no discussion and the motion carried unanimously.
*Although Commissioner Waters made the statement, he requeste
~~'""'~'"'~ that the minutes reflect that it was his intent that the logi
to give the day off to the other employees was not sound logi
his opinion.
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used
in
Minutes Page -12-
November 11, 2002
D. Approve Change Order No. 5 in the amount of $82,082.65
in the Core City Project (City Manager)
Motion: Approve Change Order No. 5 in the amount of
$82,082.65 in the Core City Project.
Discussion of contingency expenditures ensued. Commissioner
Beaver expressed concern that the contingency funds may not last for
the duration of the contract. City Manager Hanson explained that the
expenditures were in line with what was expected. He indicated that
GAI, the city's construction and engineering firm, closely monitored
the costs of Change Order items.
There was no further discussion and the motion carried unanimously.
E. Give Staff direction regarding the installation of
decorative cross walks on East Coast Drive
(City Manager)
Motion: Approve installation of four decorative
crosswalks on East Coast Drive as listed.
Commissioner Beaver felt the installation of the crosswalks would
have a traffic calming effect and possibly eliminate the need for
additional stop signs. Due to the cost, he suggested that crosswalks
only be installed north to south at the intersections.
Commissioner Borno felt it would be less expensive to mark the
intersections with reflective paint. Commissioner Waters stated that
East Coast Drive was very narrow and brighter street lights and
crosswalks were needed at the school bus stops to protect the
children. Commissioner Parsons favored marking the north to south
crosswalks, but felt it could be done less expensively.
Discussion of the pros and cons of asphalt stamping ensued and
Public Works Director Kosoy indicated he would obtain prices from
other companies for the work.
The motion and second were withdrawn in order to obtain the
additional information.
Motion: Defer action on the installation of decorative
crosswalks on East Coast Drive to the November 25, 2002
Commission meeting.
There was no further discussion and the motion carried unanimously.
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Minutes Page -13-
November 11, 2002
. F. Award contract for Cooperative Beaches Utility Plan,
Phase I, to Stone, Joca & Mahoney, Inc., in the amount of
$109,600 and authorize the City Manager to sign the
contract contingent upon receiving written verification
that Neptune Beach and Jacksonville Beach will reimburse
Atlantic Beach for equal shares of the cost (City Manager)
Motion: Award for contract Cooperative Beaches Utility
Plan, Phase I, to Stone, Joca & Mahoney, Inc., in the
amount of $109,600 and authorize the City Manager to
sign the contract contingent upon receiving written
verification that Neptune Beach and Jacksonville Beach
will reimburse Atlantic Beach for equal shares of the cost.
There was no discussion and the motion carried unanimously.
G. Authorize staff to negotiate a contract for Technical and
Price Proposal Preparation for Water/Sewer Services at
U.S. Naval Station Mayport with Gannett Fleming, Inc.,
and if negotiations are unsatisfactory, authorize staff to
negotiate with Stone, Joca & Mahoney, Inc. (City
Manager)
Motion:. Authorize staff to negotiate a contract for
Technical and Price Proposal Preparation for
Water/Sewer Services at U.S. Naval Station Mayport with
Gannett Fleming, Inc., and if negotiations are
unsatisfactory, authorize staff to negotiate with Stone,
Joca & Mahoney, Inc.
Following brief discussion, the motion carried unanimously.
H. Approve restriping Sherry Drive in accordance with staff
recommendations (City Manager)
Motion: Approve restriping Sherry Drive in accordance
with staff recommendations.
Public Works Director Kosoy displayed drawings of existing and
proposed striping. City Manager Hanson explained that the revised
plan would allow cars to safely park on Sherry Drive at the Palms
Inn.
There was no discussion and the motion carried unanimously.
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WATERS X
MESERVE X
BEAVER X
BORNO X X
PARSONS X X
.WATERS X
MESERVE X
Minutes Page -14-
November 11, 2002
I. Authorize staff to draft an ordinance to incorporate
suggested language regarding skateboarding on City
property into the City Code (City Manager)
This item was acted on earlier in the meeting.
J. Naming Dutton/Church Road
In connection with the opening of Dutton Island Preserve and the
proposed paving of the unopened portion of Church Road, which will
connect to Dutton Road, it was felt the name of the road should be
consistent from Mayport Road to Dutton Island. Discussion ensued and it
was the consensus of the Commission to pursue changing the name to
Dutton Island Road and to hold a public hearing with the residents to
discuss the proposed change.
Motion: Recommend to the City of Jacksonville that the
name of Church Road be changed to Dutton Island Road.
There was no more discussion and the motion carried unanimously.
9. City Manager
A. City Manager's Report
City Manager Hanson briefly reviewed each item of his written
report, which is attached and made part of this official record as
Attachment C. In addition to the written report, City Manager
Hanson commented on the following items:
• Reported that the renovations to the Adele Grage Cultural
Center were at budget and funds in the amount of
approximately $5,000 will need to be rebudgeted for furniture.
The Commissioners concurred with the request.
:• Distributed a report on the use of tasers by the Police
Department.
• Utility Director Kaluzniak presented a status report on the
city's Consumptive Use Permit Renewal requirements. The
report is on file in the Office of the City Clerk.
10. Reports and/or requests from City Commissioners and
City Attorney
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Minutes Page -15-
November 11, 2002
Commissioner Borno
• Reported that he received a copy of a magazine from Glenn
Mitchell that included an article about Town Center. City
Manager Hanson stated that he had received the same
information and would provide a copy of it to the other
Commissioners.
Commissioner Parsons
• Stated that he was appalled that the contractor for a building
project on 19th Street had clear-cut the lot. He felt the
contractor should be fined for this action. Commissioner
Parsons was informed that no permit had been issued for the
work and the matter would be brought before the Tree
Conservation Board.
• Inquired if staff could perform the stormwater sampling work
for which Bluewater Environmental was being considered,
and was advised that the city did not have the personnel to
perform the work.
Commissioner Waters
• Felt the sign warning of an approaching stop sign located
behind a palm tree at 1 lth and East Coast Drive was confusing.
• Stated that over the weekend he had visited Tideviews
Preserve and observed several people enjoying the park.
There being no further discussion or business to come before the City
Commission, the Mayor declared the meetinljpu~ned at 11:55 p.m.
Attest:
Maureen King
Certified Municipal Cl
Officer
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ATTACHMENT A
NOVEMBER 11, 2002 COMMISSION MEETING
_ __
November 4, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanso
Cit3~1L9:a~tg
SUBJECT: Follow-up port
Skateboarding at Bull Park; Per directions from the City Commission, signs prohibiting
skateboarding at Bull Park have been installed .and police officers have been instructed to ask
skateboarders to leave the park.. The Recreation Department is studying various alternatives to
install physical barriers on park equipment to discourage skateboarding. A report will be made
on those barriers at a future meeting. The Police Department has also requested that the City
Commission adopt an ordinance prohibiting skateboarding in Bull Park. Without an ordinance
on the books, the Police Department cannot charge repeat offenders with any violation of our
laws. Language has been prepared to prohibit skateboarders in all City parks and adjacent to
City buildings unless the area is specifically authorized for use by skateboarders. It will be
presented. in a staff report on this November 11 ~' agenda.
Driveway/Parking next to Lopanik Property on Cavalla Road; A resident next to the City
owned lot on Cavalla Road attended the Commission meeting on October 28~' wanting to know
how the sale of the lot to the developer of the Pic-N-Save property would affect his parking. The
proposed site plan for redevelopment of the rear portion of the former Pic-N-Sav site is depicted
on the attached site plan. Within the last week, the City sold a portion of Lot 3 to the developer
of the Pic-n-Sav site. There is a shared access easement over the existing driveway that runs
through Lot 3. This driveway provides. access around the back of the multi-family building and
back .onto Cavalla Road. This driveway will remain, as it now exists:
As required by one condition of the use-by-exception, the Cavalla Road access from the
development is a right turn only driveway. As such, commercial traffic isprohibited from
turning in front of the multi-family units. The project is also subject to the buffering
requirements of Section 24-167 of the Land Development Regulations, which require a fence,
wall or landscaping to be installed along the property. line. The. developer has proposed to
accomplish the required buffer with a fence separating the private driveway and the .rest of the
project. At staffls request he has also agreed to add additional landscaping beyond that required
by the regulations along Cavalla Road.
The resident has paved off street parking in front of his unit in the Cavalla Apartments. The sale
of the City land to the Pic-N-Sav developer will have no .affect on the parking in front of his unit.
AGENDA ITEM #3A
NOVEMBER 11, 2002
Sherry Drive Parking; Several weeks ago, Commissioners requested that the Police Department
look into the hotel parking on the south end of Sherry Drive which appeared to be obstructing
traffic. A separate staff report on that issue is included in this agenda.
Graffti_on_Private_Wall Adjacent to 18`" Street Beach Access Parking;. Graffiti has been a
problem on the wall located on the south side of the 18 Street beach access parking lot for many
years. In recent months the problem seems to have gotten much worse. While the private owner
has painted over graffiti in the past, it may not be reasonable to expect the owner to continue
given the recently increased frequency. The most reasonable solution appears to be for the City
to take responsibility for painting over the graffiti in the future because the problem is associated
with City-provided parking. City staff has contacted the property pwner, who would be happy for
the City to do so. The Mayor and Commission should approve this public maintenance of
private property as being in the public's interest before any work is done:
Decorative Crosswalks on East Coast Drive; A separate staff report has also been prepared for
the Commission's. consideration in this agenda.
Church/Dutton Naming; At the last Commission meeting and from many other sources, people..
have requested what the City should do about the possible name of the new road after Church
Street and Dutton Road are connected. A separate staffreport is also included on that item later
inthis agenda.
~ ~ AGENDA ITEM #3A
NOVEMBER 11, 2002
i NoTE: AccESS n_~
EE~~PENALLY PROVIDED TO
AD'JACE3~17 PROPERTY
Driveway to
be maintained ~ CONSTRUCT ~iJCE AR{
REAR OF SITE AS SNOT
Lopanik ACCORDANCE WITH qT
residence ATLANTIC EiEACH
REflUlRE]~dENTS
~ ~ ~ ~7~EN dLlZObYC ~~
- "'" " I ~' REMOVE EXISTING CURE
CONSTRUCT 20' WIDE )
~ + ~_ . f~ ASP AlT3 RIVE~AY j ~ (~tE7E DRIVEWAY p
- - - - - - - - - ! a u, ! 1
!^ ---..._... _ ._._ ~ (RIGHT OUT ONLY) WIT
! ~ ~ STANDARD DROP CURE
1 ~ ~ o ~ ''' '"~
City-owned '.,,r..
.. ~ ~~ Portion , STOP SIGN / NO LEFT
. ~ 2 ~ of Lot 3 , ,`: TURN SIGN
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2a.a' =•~. ,:r..i.. •..;~_a'~~'.r• ;~r~ _ o N ~ NOTE: PROVIDE 40 C.F.
ATTACHMENT B
NOVEMBER 11, 2002 COMMISSION MEETING
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Design/Build Relocation,.Installation and Coating of
Elevated Storage Tank at Water Plant 2
Bid No. 0203-2
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director .
DATE: November 4,.2002
BACKGROUND: Camp, Dresser & McKee's (CDM) Water Master Plan
recommended the addition of an elevated storage tank at Water Plant No. 2 (2301
Mayport Road} as part of the Capital Improvement Program. The purpose of the
tank would be to provide additional storage capacity and improve system
reliability.
Late in the budget process, the City received an offer from Mr. Wendell
McKinnon, Vice-Mayor of City of Kissimmee, to donate a 300;000-gallon
elevated tank located on his private property to the City of Atlantic Beach. The
tank was originally owned by the City of Kissimmee, but had been replaced with
a newer tank at a different location. Mr. McKinnon stated he would give the tank
to the City of Atlantic Beach provided the City pay for-the cost of removing the
tank from his property and complete the removal prior to January 1, 2003.: Mr.
McKinnon's willingness to give us the tank was due to the .fact that, in his
opinion, Florida taxpayers had already paid for the tank once, so he wanted to
donate it to another municipality in Florida. The premise was that the City could
save a significant amount of money over the cost of installing a new tank at Water
.Plant No. 2.
The City Commission expressed interest in the project, so City staff and their
tank consultant, HGTI, inspected the tank and found it to be in excellent
condition. In order to expedite the project to meet the tank removal deadline of
January 1, staffadvertised the tank relocation as a designlbuild project.
Contractors were allowed to provide innovative ideas or alternatives. Similar to
several previous design/build projects, the contractors were directed to submit
technical proposals, which were scored. by staff prior to receipt of bids. Bid
award is based on the lowest adjusted score, which is the base bid divided by the.
technical score.
Four proposals were received on October 23, 2002, and were evaluated and
scored by staff. WPC Industrial Contractors. described alternate options in their
proposal, but did not submit alternate proposals as directed. in the RFP; therefore,
scoring for all of their alternates was based on the single proposal submitted.
1
AGENDA ITEM #4B
NOVEMBER 11, 2002
Bids were received on October 30, 2002 from three contractors with various
alternates as follows:
Contractor Classic Gruhn May, Gruhn WPC WPC WPC
Protective Inc.. May, Industrial IndustriaC Industrial
Coatin s, Inc. Inc. Contractors Contractors Contractors
Description Relocate Relocate Provide Relocate Relocate Provide a
existing tank, existing tank, alternate existing tank, existing tank, new 300,000
includes includes 500,000- includes includes gallon tank
interior/exterior interior/exterior gallon interior/exterior interior/exterior
blasting & blasting & -used recoating only blasting &
recoatin recoatin tank enca sulatin) recoatin
Base Bid $491,650 $593,273 $647,023 $508, 000 $648,000 $676,000
Technical 59.00 89.34 89.67. 85.01 85.01 85.01.
Score
Adjusted 8333.05 6640.62 7215.60 5975.77 7622.63 7952.01
Score
The bidder with the lowest adjusted score was WPC Industrial Contractors, for
the alternate to relocate the existing tank, to include recoating only (encapsulating
the- existing coating) on the interior and exterior of the tank, as opposed to
blasting and re-coating the tank.
BUDGET: Because Mr: McKinnon's offer was received so late in the budget
process, no funds were included in the FY 03 budget for this project. The
estimated cost from our tank consultant was under $350,000.
RECOMMENDATION: Because the bids received were much higher than the
estimated cost, and no funds are budgeted in the current fiscal year, staff
recommends rejecting all bids at this time, preparing a design for a new tank, and
budgeting funds for a new tank in a future fiscal year.
ATTACHMENTS: 1. Bid Tabulation Form
2. Technical Proposal Scoring Sheet
3. E-mail from HGTI recommending rejection of all
bids
REVIEWED BY CITY MANAGER
2
.AGENDA ITEM #4B
NOVEMBER 11, 2002
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AGENDA ITEM #4B
NOVEMBER 11, 2002
Kaluzniak, Donna
,; From:. Tanklnspection@aol.com
Sent: Thursday, October 31, 2002 2:41
To: Kaluzniak, Donna
Subject: Re: Bid form
DONNA;
FOR NOW...I THINK WE SHOULD INVITE THE THREE MAJOR NEW TANK COMPANIES TO BID IN JAN OR
FEB ON A NEW THUNDRED FIFTY TO THREE HUNDRED THOUSAND GALLON EWT.
THE BIDS ON THE OLD TANK ARE AT LEAST TWICE AS MUCH AS WHAT I HAD FIGURED ON.
FOR NOW IT MAY BE BEST TO SEARCH OUT AND GET SOME HARD NUMBERS FROM
COMMUNICATIONS CARRIERS AND PROCEED WITH A PROPOSAL OR BID.
H. GREENS
..:,,,,
11/4/2002
ATTACHMENT C
NOVEMBER 11, 2002 COMMISSION MEETING
__
_.
November 4, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM:. Jim Hans
anager
SUBJECT: City Mana is Report
Parks Completed; Three new City parks have recently opened for public use. The ribbon
cutting on Dutton Island was well publicized, but there are two other smaller facilities that have
also been opened. These include the walking track around the Mayport Road Retention Pond
''~ and the extension of Rose Park along Plaza Drive, which .was developed as a playing field.
Improvements at these two additional parks have been completed. By the time of the
Commission meeting, teams will have probably already used the Plaza Park for soccer practice.-
rupuc iyleetm~ on wonderwood/Mavport Interchange Studv; The JTA has tentatively
scheduled a meeting for Monday, November 18 at S:OOpm at the Finegan Elementary School to
let the public know about various alternatives being proposed for the intersection reconstruction
and obtain public input.
Donation of Handicap Chair; Charlotte Raybrook will donate a handicap chair to the City's
Parks and Recreation Department onbehalf of the Beach Council for the Disabled. This will be
done on Friday, November 15~" at 1:OOpm at Dutton Island. Any members of the Mayor and
Commission or the public that would like to attend will be welcomed.