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12-10-01 v • CITY OF ATLANTIC BEACH CITY COMMISSION MEETING December 10, 2001 AGENDA Call to order Invocation and pledge to the flag 1. Approve minutes of the Commission Meeting of November 26, 2001 2. Courtesy of Floor to Visitors A. FDOT Presentation regarding Mayport Road traffic B. Mary Watson of the Beaches Area Historical Society with presentation regarding a Historic Buildings project C. Ken Crevling of Urbanomics, with report on their feasibility study regarding a community center 3. Unfinished Business from Previous Meeting A. City Manager's follow up report on issues from previous meetings 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE 410 ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from Code Enforcement, Occupational License, Public Safety and Public Works Departments (City Manager) B. Approve a one-year extension of the welding contract with Viaplex, Inc., at the current contract prices (City Manager) 5. Committee Reports 6. Action on Resolutions 7. Action on Ordinances A. Ordinance No. 60-01-11 —Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 17, SIGNS AND ADVERTISING STRUCTURES,ARTICLE I, SECTION 17-17, TO PROVIDE FOR THE TREATMENT OF NON-CONFORMING SIGNS;PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE(City Commission) B. Ordinance No. 45-01-16-Introduction and First Reading a AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH,AMENDING CHAPTER 20,TAXATION,AMENDING SECTION 20-59, SCHEDULE OF FEES; AND PROVIDING AN EFFECTIVE DATE Page Two AGENDA December 10, 2001 • C. Ordinance No. 80-01-64—Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES,ARTICLE I, IN GENERAL, SECTION 22-3 VOLUNTARY COLLECTION PROGRAM/TRUST FUND TO ASSIST NEEDY WITH UTILITY BILLS, CHANGING REQUIREMENTS ON THE CONTRACT FOR SERVICES;AMENDING SECTION 22-4,AUTHORITY TO ADJUST CHARGES IN APPROPRIATE CASES,ADDING PROVISIONS TO EXTEND DUE DATES AND WAIVE PENALTY CHARGES IN APPROPRIATE CASES UNDER CERTAIN CIRCUMSTANCES,AND PROVIDING AN EFFECTIVE DATE 8. Miscellaneous Business A. Appointments to the Community Development Board (City Clerk) B. Authorize the Mayor to sign the Memorandum of Agreement for"Duval Prepares"community-based hazard mitigation planning project (City Manager) C. Authorize the City Manager to execute the contract with Waitz& Moye to complete the Permit Renewal Studies for Wastewater Treatment Plant No. 2 in an amount not to exceed $16,000, under their continuing contract (City Manager) D. Approve increasing the budget by $3,224 for the purchase of a lifeguard 1110 truck(City Manager) E. Approve donation of bicycles from the Police Department to charitable organizations for distribution to needy children(City Manager) F. Authorize the purchase of M-26 Advance Tasers for the Police Department at a cost of$28,000 (City Manager) 9. City Manager Reports A. Report on Effluent Copper Permit Limitations at Wastewater Treatment Plant No. 2 B. U.S. Lifesaving Association National Certification 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,the City Commission may act upon any agenda subject,regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,December 7,2001. V v 0 0 T T MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH E E CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT S S 7:15 P.M. ON MONDAY,DECEMBER 10, 2001 PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno . Paul Parsons Dezmond Waters, Commissioners M S O E T C AND: James Hanson, City Manager I o Y Alan C. Jensen, City Attorney ONE N Maureen King, City Clerk N D S 0 COMMISSIONERS Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation given by Commissioner Borno was followed by the Pledge of Allegiance to the Flag. • 1. Approval of the minutes of the Regular Commission meetings of November 26, 2001 Commissioner Borno requested that a scrivener's error in the last paragraph on page 8 be corrected. BEAVER X BORNO X X Motion: Approve the minutes of the Regular Commission PARSONS X Meeting of November 26, 2001 as corrected. WATERS X x MESERVE x The motion carried unanimously. 2. Courtesy of the Floor to Visitors: A. FDOT presentation regarding Mayport Road Traffic Richard Coffman and Jim Scott of the Florida Department of Transportation presented the findings of their Mayport Road Bicycle/Pedestrian Safety Study. It was reported that the primary focus of the study covered the area of Mayport Road from Atlantic Boulevard to Church Road. Crash statistics were provided and corrective measures were explained in detail, included possible engineering, education and enforcement solutions. The study is attached and made part of this 0 official record as Attachment A. M S Minutes Page -2- 0 E December 10, 2001 T c I O Y • ONE N Mayor Meserve,who serves on the MPO, felt some funding might be COMMISSIONERS ND S Q available for the construction of medians, as well as beautification of ' Mayport Road, and stated that he would put the item on a future agenda of the MPO. B. Mary Watson of the Beaches Area Historical Society with a presentation regarding a Historic Buildings Project Mary Watson spoke concerning the Beaches Area Historical Society's application for a grant in the amount of$31, 700 to provide for a survey of structures over fifty years old in the cities of Atlantic Beach,Neptune Beach, and Jacksonville Beach. Ms. Watson indicated that after the survey was completed, historical markers would be available for purchase with the proceeds being used to publish a history book of the area for use by the beaches elementary schools. A narrated video showing the history of the area would also be produced. Ms. Watson stated that she was requesting monetary support from each of the beaches cities and indicated that the City of Atlantic Beach's share would be $2,146. 1110 A brief discussion ensued and Commissioner Waters suggested that the city pay for its own historical markers. Mayor Meserve indicated that the request would be brought back after completion of Commissioner Borno's study addressing contributions to charitable organizations. C. Ken Crevling of Urbanomics,with a Report on their Feasibility Study Regarding a Community Center Mr. Crevling outlined the key findings of the Atlantic Beach—Neptune Beach Area Community Center Feasibility Study. Mr. Crevling indicated that the study showed a high level of support for a community center. A copy of the feasibility study is attached and made part of this official record as Attachment B. Mayor Meserve reported that the theater adjacent to the Pic 'N Save building had been sold and he would investigate the possibility of a joint venture with the new owners to develop the site. It was the consensus of the Commissioners to hold a Workshop Meeting after the first of the year to further discuss the findings of the study. 411 Victor Dorbu of D & L Enterprises presented a proposal for an affordable housing duplex development located on Jackson Road. He indicated that the development would be called La Bahia De Las Palmas. M S Minutes Page -3- 0 E December 10, 2001 T C I O Y • ONE N COMMISSIONERS N D S 0 A brief discussion ensued and Mayor Meserve commended Mr. Dorbu for the vision to bring the development to the area. J. P. Marchioli of 414 Sherry Drive commended the City Manager for the timely mariner in which the washouts on Sherry Drive were filled in with limerock. He also expressed concern that the proposed modifications to the Fleet Landing weir would be too costly and would not achieve the desired results. He felt it would be less expensive to use dams, pumps and backflow preventers. 3. Unfinished Business from Previous Meeting A. City Manager's Follow Up Report on Issues from Previous Meeting City Manager Hanson briefly reviewed each item of his written report, which is attached and made part of this official record as Attachment C. In addition to his written report, City Manager Hanson provided the following information: • Distributed a revised map showing the city-owned property IIIadjacent to Jordan Park. • Reported that he had spoken with former Commissioner Mitchelson concerning the Beach Renourishment Conference in Biloxi, Mississippi in January and was informed the September conference was better in that it dealt with policy rather than the technical aspects of beach renourishment. He suggested that one of the Commissioners might wish to attend the September conference. • Reported that the Corps of Engineers bid opening had been postponed from December 1 r to the 27th in order for them to survey how much beach sand had been lost during recent storms. He indicated that he would keep the Commissioners informed. • Reported that Jacksonville Mosquito Control had been unable to do aerial spraying prior to December 6th due to high winds. • Public Works Director Kosoy reported that the Sherry Drive project had experienced further delays since the contractor could not complete his work until BellSouth moved their telephone lines. He also reported that the remaining connections to the waterlines would be made after the holidays. 6 M S Minutes Page -4- 0 E December 10, 2001 T C I O Y • ONE N 4. Consent Agenda: COMMISSIONERS N D S 0 A. Acknowledge receipt of monthly reports from Code Enforcement, Occupational License, Public Safety and Public Works Departments (City Manager) B. Approve a One-Year Extension of the Welding Contract with Viaplex, Inc., at the Current Contract Prices (City Manager) BEAVER X X BORNO X Motion: Approve Consent Agenda Items A and B as PARSONS X presented. WATERS X X MESERVE X There was no discussion and the motion carried unanimously. 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: There was no action on Resolutions. • 7. Action on Ordinances: A. Ordinance No. 60-01-11 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 17, SIGNS AND ADVERTISING STRUCTURES, ARTICLE I, SECTION 17-17, TO PROVIDE FOR THE TREATMENT OF NON- CONFORMING SIGNS; PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE (City Commission) BEAVER X BORNO X X Motion: Approve Ordinance No. 60-01-11 on final PARSONS X reading. WATERS X X MESERVE X Mayor Meserve opened the floor for a public hearing and invited comments from the audience. No one spoke for or against the ordinance and the Mayor closed the public hearing. There was no discussion and the motion carried unanimously. B. Ordinance No. 45-01-16 Introduction and First Reading SANORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING M S • Minutes Page -5- 0 E December 10, 2001 T C I O Y • SECTION 20-59, SCHEDULE OF FEES; AND O N E N COMMISSIONERS N D S 0 PROVIDING AN EFFECTIVE DATE BEAVER X X BORNO X Motion: Approve Ordinance 45-01-16 on first reading. PARSONS X X WATERS X Mayor Meserve explained that the ordinance would delete the MESERVE X requirement for City Commission approval of car washes and indicated that the public hearing for the ordinance would be held January 14, 2002. There was no discussion and the motion carried unanimously. C. Ordinance No. 80-01-64-Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES, ARTICLE I, IN GENERAL, SECTION 22-3 VOLUNTARY COLLECTION PROGRAM/TRUST FUND TO ASSIST NEEDY WITH UTILITY BILLS, CHANGING REQUIREMENTS ON THE CONTRACT FOR SERVICES; AMENDING SECTION 22-4, AUTHORITY TO ADJUST CHARGES IN APPROPRIATE CASES, ADDING PROVISIONS TO • EXTEND DUE DATES AND WAIVE PENALTY CHARGES IN APPROPRIATE CASES UNDER CERTAIN CIRCUMSTANCES, AND PROVIDING AN EFFECTIVE DATE BEAVER X X BORNO X X Motion: Approve Ordinance No. 80-01-64 on first PARSONS X reading. WATERS X MESERVE X Commissioner Waters inquired concerning the changes in Section 22- 3 of the ordinance and asked if Commission approval should be required. Finance Director VanLiere responded that the amount of money for the Voluntary Collection Program was less than $10,000 and Commission approval had not been given in the past. Following a brief discussion the Mayor indicated that the final reading and public hearing would take place on January 14, 2002. There was no further discussion and the motion carried unanimously. 8. Miscellaneous Business: • M S Minutes Page -6- 0 E December 10, 2001 T C I O Y ONE N • A. Appointments to the Community Development Board COMMISSIONERS N D S 0 Mayor Meserve indicated that he would like to reappoint Steven Jenkins and Craig Burkhart to four-year terms on the Community Development Board. BEAVER X BORNO X X Motion: Reappoint Steven Jenkins and Craig Burkhart to PARSONS x four-year terms on the Community Development Board. WATERS X X MESERVE X There was no discussion and the motion carried unanimously. B. Authorize the Mayor to sign the Memorandum of Agreement for"Duval Prepares" Community-based Hazard Mitigation Planning Project (City Manager) BEAVER X X BORNO X x Motion: Authorize the Mayor to sign the Memorandum of PARSONS x Agreement for "Duval Prepares" Community-based WATERS x Hazard Mitigation Planning Project. MESERVE X Commissioner Waters commented that citizens should be appointed to the committee to protect "the little guy". • There was no further discussion and the motion carried unanimously. C. Authorize the City Manager to execute the contract with Waitz & Moye to complete the Permit Renewal Studies for Wastewater Treatment Plant No. 2 in an amount not to exceed $16,000, under their continuing contract (City Manager) BEAVER X X Motion: Authorize the City Manager to execute the contract BORNO X x with Waitz & Moye to complete the Permit Renewal Studies PARSONS X for Wastewater Treatment Plant No. 2 in an amount not to WATERS X exceed $16,000, under their continuing contract. MESERVE X There was no discussion and the motion carried unanimously. D. Approve increasing the budget by $3,224 for the purchase of a lifeguard truck BEAVER X BORNO X X Motion: Approve increasing the budget by $3,224 for the PARSONS x purchase of a lifeguard truck. WATERS X X MESERVE X There was no discussion and the motion carried unanimously. 410 M S Minutes Page -7- 0 E December 10, 2001 T C I O Y ONE N • E. Approve donation of bicycles from the Police Department to COMMISSIONERS N D s 0 charitable organizations for distribution to needy children (City Manager) BEAVER X Motion: Approve donation of bicycles from the Police BORNO X X Department to charitable organizations for distribution to PARSONS X needy children. WATERS X X MESERVE X There was no discussion and the motion carried unanimously. F. Authorize the Purchase of M-26 Advance Tasers for the Police Department at a Cost of$28,000 (City Manager) BEAVER X X BORNO X X Motion: Authorize the purchase of M-26 Advance Tasers for PARSONS X the Police Department at a cost of$28,000. WATERS X MESERVE X Following brief discussion and the motion carried unanimously. 9. City Manager Reports: City Manager Hanson summarized his written report and updated the Commissioners on the following item(s): • • Reported that the City of Jacksonville was unwilling to waive the proposed 5% franchise fee, which applied to water and sewer customers outside the city limits of Atlantic Beach. He further indicated that the effective date of the Jacksonville Franchise Ordinance would be changed to April 2002, which would give the Commission time to decide whether or not to pass along the franchise costs to water and sewer customers. The City Manager's report is attached and made part of this official record as Attachment D. Mayor Meserve stated that he was not in favor of passing along the additional 5%to customers who were already paying a 25% fee and requested the Commission consider absorbing some of the $125,000 fee. Commissioner Beaver requested information concerning how the 25% fee was established. He felt the information would aid in the decision making process. A. Report on effluent copper permit limitations at Wastewater Treatment Plant No. 2 • Donna Kaluzniak, Utilities Director, explained that the Department of Environmental Protection (DEP) had included an administrative order(AO) as part of the permitting process M S Minutes Page -8- 0 E December 10, 2001 T C I O Y III because previous monitoring indicated an elevated level of COMMISSIONERS N D S 0 copper in the effluent. The AO also required quarterly ONE N monitoring and set a December 31, 2001 deadline to meet the permitted level of copper. Utility Director Kaluzniak indicated that staff and Waitz and Moye personnel had met with the DEP and they agreed to extend the deadline in order to allow the city to explore options to meet the copper limitation requirement. Ms. Kaluzniak's report is attached and made part of this official record as Attachment E. B. U.S. Lifesaving Association National Certification • Chief Thompson explained that extensive training was involved in receiving this certification, which allowed the city to provide a higher level of service. He further reported that Atlantic Beach was one of a few seasonal agencies in the United States to receive this certification. C. Boat Parking—Residential side lot line requirement III • Community Development Director Doerr stated that she wished to clarify the Commission's intent concerning the requirements for parking of boats, boat trailers and recreational vehicles in residential zoning districts and explained the current setback requirement relative to the side lot line on corner lots. Commissioner Beaver stated that he would like to amend the ordinance relative to side yard parking and requested that enforcement be suspended pending the amendment. It was the consensus of the Commission that Section 24-163 (b)(2) of the ordinance be amended to delete the 15-foot setback requirement for side yards on corner lots. Community Development Director Doerr was directed to draft an ordinance reflecting the change. • It was reported that the bids for the Selva Marina Streets Improvements Project were unacceptable due to technical problems. Staff is working with the low bidder to resolve the problems and this matter will be brought back to the City Commission in January. • 10. Reports and/or requests from City Commissioners and City Attorney M S Minutes Page -9- 0 E . December 10, 2001 T C I O Y O N E N • Commissioner Beaver COMMISSIONERS N D SE 0 • Suggested that the Community Centers mentioned in the Urbanomics report be contacted to receive their input on any specific issues or anything they would have done differently relative to the operation of a community center. Commissioner Borno • Inquired concerning the unpaid taxes on the Selva Marina Streets. City Manager Hanson indicated that the city had submitted the required documents to the City of Jacksonville and was waiting for their response. • Requested that the two most popular chairs be brought back and a decision made relative to replacing the Commissioners' chairs. Commissioner Parsons • Indicated that he had been informed that local businesses were losing business to Neptune Beach because the city's alcoholic • beverage law was more stringent. He suggested amending Atlantic Beach's ordinance to conform with Neptune Beach. Chief Thompson explained the ordinance from each city. Mayor Meserve requested that the amended ordinance be brought back in January. • Indicated that he would like the Commission to consider going back to twice a week yard waste pick up. Commissioner Waters • Suggested that the Mayor discuss with Mayor Delaney the possibility of putting up Christmas decorations on Atlantic Boulevard with costs being shared with Jacksonville, Neptune Beach and Atlantic Beach. • Requested that the land the city swapped with Beaches Habitat be incorporated into Jordan Park to prevent any future sale of the property. He indicated he would follow-up on this matter. • Inquired if something could be done to alleviate flooding at • Seminole Road and Atlantic Boulevard and was advised that it would be addressed in the Stormwater Master Plan presently under development. M S Minutes Page -10- 0 E December 10, 2001 T C I O Y . ONE N COMMISSIONERS N D S 0 Mayor Meserve • Reported that a CRA Study would be conducted for Mayport Road beginning in January and would take approximately nine months to complete. • Reported that the three beaches cities were looking toward establishing community-wide bike paths. There being no further discussion or business to come before the City Commission, the Mayor declared the meeting .4;'o 'rned at 9:35 p.m. It I Ill '6A 11 e -rye— Attest: Mayo : idin Officer /141- A Maureen King Certified Municipal C II I _ ATTACHMENT A _ DECEMBER 10, 2001 COMMISSION MEETING I Richard Coffman Phone: 904-360-5634 E-mail: richard.coffman@dot.state.fl.us OF F(09/9 d Z m p v � O ��T OF TA PN- 4 Mayport Road Bicycle/ Pedestrian Safety Study •Atlantic Beach Limits -Atlantic Boulevard to Church Street •Jacksonville Limits -Church Street to the Navy Base Mayport Road Atlantic Boulevard to Church Street t t Mayport Road North of Church Street Mayport Road Bicycle / Pedestrian Crash Analysis •37 crashes in five years (96-00) • 14 pedestrians—23 cyclists • 1 fatal pedestrian(12/4/97) Mayport Road Bicycle/ Pedestrian Crash Analysis • 19(51%)involved pedestrian or cyclists crossing the side street • 15(41%)crashes involved pedestrians or cyclists crossing A l A • 3(8%)involved cyclists or pedestrians being overtaken 411 • Mayport. Road Bicycle /Pedestrian Crash Analysis •30(81%)of the crashes involved persons over 17 years of age •14(38%)of the crashes involved wrong way riders •6(16%)crashes were at Plaza and 4 (11%)were at Levy/Donner(signalized intersections) Mayport Road Bicycle / Pedestrian Crash Analysis •6(16%)crashes involved wrong way • riders at signalized intersections • 14(37%)were nighttime crashes •23(73%)were daytime crashes Counter Measures •Engineering (4tt •Education •Enforcement • g • 3 • Possible Engineering Solutions •Add pedestrian features all - signalized intersection approaches _, / .c` iv •Install special emphasis crosswal •Install pedestrian crossing warnin° signs Possible Engineering Solutions •Blank-out signs prohibiting right on 411 red turns when pedestrian button is Ifpushed iiii - .. ilf •Pedestrian refuge islands(medians) •Bike Lanes Possible Educational Solutions • Recommend the city get actively involved in CTST Team to pursue educational \�� programs in bike/pedestrian issues. _zf' • Department will look into a informational � poster to be posted a local businesses showing bike!pedestrian conflicts with right turning vehicles • 4 • Possible Enforcement Solutions . •Recommend enforcement of bicycle lighting and jaywalking laws Existing & Future Conditions • Roadway has lighting and sidewalks on both sides of the roadway • • Signals on Mayport Road will be rebuilt • Mayport Road Flyover should reduce some crashes south of ramp touchdown •Traffic count projections show decreasing volumes on Mayport Road when Wonderwood Road project is completed Proposed Safety Improvements •Install special emphasis crosswalks at existing crosswalks •Install pedestrian warning signs •Pursue an informational poster to be distributed at local businesses 5 • Richard Coffman Phone: 904-360-5634 E-mail: richard.coffman@dot.state.fl.us OF FI 0, Z m OI y9� / 4Q OF TFIPN4- Q' • • 6 AGENDA ITEM#2A DECEMBER 10,2001 A1A / MaYA ort Road > 37 crashes in five years (96-00) ➢ 14 peds —23 cyclists ➢ 1 fatal Ped (12/4/97) > 37% (14) were nighttime crashes and 73% (23) were daytime crashes ' ➢ 15 crashes involved peds or cyclists crossing A l A; 19 involved peds or cyclists crossing the • side street; 3 involved cyclists or peds being overtaken ➢ 6 crashes were @ Plaza and 4 were @ Levy / Donner (signalized intersections) ➢ 14 (3 8%) crashes involved wrong way riders ➢ 6 crashes involved wrong way riders @ signalized intersections ➢ 30 (81%) of the crashes involved persons over 17 years old S AGENDA ITEM#2A DECEMBER 10,2001 • ➢ Roadway has lighting ➢ Roadway has sidewalks on both sides of the road ➢ Mayport Road Flyover should reduce some crashes south of ramp touchdown ➢ There is a 13 ' painted median (CTWLTL) S S AGENDA ITEM#2A DECEMBER 10,2001 Counter Measures Engineering ➢ Add Ped features all approaches @ Plaza , Levy / Donner and Church Street with special emphasis crosswalks and ped crossing warning signs Currently ped features are not on all approaches ➢ Blank-out signs prohibiting right on red turns when ped button is pushed 111 ➢ Pedestrian refuge islands Enforcement ➢ Recommend enforcement of bicycle lighting and jaywalking laws Education ➢ Recommend the city get actively involved in CTST to pursue educational programs in bike / ped issues. ➢ Department will look into a informational poster to be posted a local businesses showing Bike / ped conflicts with right turning vehicles ATTACHMENT B DECEMBER 10, 2001 COMMISSION MEETING • Atlantic Beach-Neptune Beach Area Community Center Feasibility Study Outline of Key Findings ABOUT THE STUDY Sponsors: City of Atlantic Beach, City of Neptune Beach, The Boselli Foundation, and YMCA. Objective: To determine the market and financial feasibility and desirable characteristics of a community center serving the Atlantic and Neptune Beaches area, including consideration of teen -oriented and skatepark facilities. Scope: The study includes the following activities: 1. Telephone survey of households (400 households in Zip Code areas 32233 and 32266). 2. Questionnaire survey of Fletcher High School students (approx. 500 students). 3. Focus group meetings with Atlantic Beach Teen Council and a group of interested citizens from Atlantic Beach and Neptune Beach. 4. Survey of other community center type facilities in the local area to determine their characteristics and competitive aspects. 5. Survey of teen-oriented centers and skateparks in other communities, including those • operated by the YMCA, to determine their characteristics and operating experience. 6. Evaluation of the potential market support for a center in the north Beaches area based on these surveys. 7. Evaluation of the potential financial feasibility of a center in the north Beaches area, including projections of capital and operating costs and operating revenues and analyses of alternative locations for the center. 8. Evaluation of programming, financing, and operating needs for the center. HOUSEHOLD OPINION SURVEY A random sample survey of households in Zip Code areas 32233 and 32266 was conducted by telephone to determine opinions and interests relative to a new community center serving the north Beaches area. In order to meet requirements for statistical validity (i.e., within plus or minus 5% accuracy at a 95% level of confidence), 400 complete responses were needed and obtained. Results reflect generally strong interest in and willingness to support a community center serving all age groups, including teens. Some findings are as follows. Need for a community center serving all age groups (percent of total respondents): Strongly needed: 62.0 (74.4 for households with teenagers) • Somewhat needed: 28.5 Community Center Feasibility Study 1 URBANOMICS 4 Teens at Home Use Other Clubs Type of Response Total Yes No Yes No Strongly Needed 62.0 74.4 58.7 63.9 60.9 Somewhat Needed 28.5 24.4 27.9 27.9 28.9 Not Very Needed 1.5 0.0 1.9 0.7 2.0 Not At All Needed 3.8 0.0 4.8 2.7 4.3 No Answer 4.3 1.2 5.1 4.8 4.0 Interest in specific types of facilities (percent responding "very interested"): Fitness/exercise equipment: 51.6 Computer lab: 45.7 Weight room: 43.2 Indoor swimming pool: 41.8 Auditorium/stage: 38.9 Basketball court/gym: 37.2 Meeting/class rooms 35.1 Lounge/gathering room: 29.1 41 Billiards/ping pong tables: 28.0 Kitchen: 25.5 Handball/racquetball courts: 24.3 Card/game rooms: 22.3 Video games/arcade: 17.4 Interest in specific types of programs or activities (percent responding "very interested"): Fitness/exercise programs: 53.0 Swimming instruction: 45.9 Senior health and fitness: 45.4 Arts and crafts classes: 41.8 Senior social activities: 42.4 Teen leadership development: 41.3 Day camp: 40.5 Youth basketball/volleyball leagues: 39.7 Youth competitive swimming: 36.4 Weight training: 36.1 Pre-school day care: 35.1 Parenting classes: 32.9 Gymnastics: 29.3 41 Martial arts: 28.3 Adult basketball/volleyball leagues: 24.5 Community Center Feasibility Study 2 URBANOMICS Expected frequency of community center use (percent of total respondents): Use Other Clubs Teens at Type of Response Total Home Yes No Three or more times per week 26.8 41.5 35.2 22.0 Once or twice per week 28.6 34.1 28.9 28.5 Several times per month 19.3 12.2 16.2 21.1 Several times per year 9.3 7.3 7.0 10.6 Never/hardly ever 14.4 4.9 11.3 16.3 Households with teenagers in household(percent of total respondents): Yes: 20.5 No: 79.5 Specific activities in which teenagers are involved on a regular basis (percent of total respondents): IIIFitness, exercise, martial arts: 56.1 Church-related programs: 48.8 Skateboarding, rollerblading: 45.1 Team sports: 43.9 Arts, crafts, and like activities: 37.8 Dance, theater, and the like: 34.1 Individual sports: 25.6 Need for a teen-oriented center(percent of total respondents): Teens at Home Use Other Clubs Type of Response Total Yes No Yes No Strongly Needed 71.3 84.1 67.9 72.1 70.8 Somewhat Needed 19.5 15.9 20.3 15.6 21.7 Not Very Needed 1.5 0.0 1.9 2.0 1.2 Not At All Needed 1.8 0.0 2.2 0.7 2.4 No Answer 6.0 0.0 7.6 9.5 4.0 II Community Center Feasibility Study 3 URBANOMICS . . • Need for a skateboard park/facility(percent of total respondents): Strongly needed: 47.8 (58.5 for households with teens) Somewhat needed: 30.0 Expected cost to use a fee-based community center(percent of total respondents): Teens at Home Use Other Clubs Type of Response Total Yes No Yes No Less than $25 per month 35.5 29.3 37.5 26.5 40.7 $25 to $49 per month 40.0 39.0 40.3 44.9 37.2 $50 to $74 per month 12.3 22.0 9.8 17.7 9.1 $75 or more per month 3.3 4.9 2.5 3.4 3.2 No Answer 9.0 4.9 9.8 7.5 9.9 Support for using local tax dollars to fund the center(percent of total respondents): 111 Teens at Home Use Other Clubs Type of Response Total Yes No Yes No Very likely to support 38.3 52.4 34.6 41.5 36.4 Somewhat likely to support 39.3 34.1 40.6 38.8 39.5 Not very likely to support 8.8 7.3 8.9 4.8 11.1 Not at all likely to support 9.8 4.9 11.1 10.2 9.5 No answer 4.0 1.2 4.8 4.8 3.6 FLETCHER HIGH SCHOOL STUDENT SURVEY More than 500 Fletcher High School students responded to a questionnaire survey. Of this total, 237 live in Zip Codes 32233 and 32266, representing the Atlantic Beach, Neptune Beach, and Mayport area This group comprises 126 males and 111 females in the ninth through twelfth grades. Several questions addressed student participation in organized after school sports, recreational, and related activities and in other non-school activities. Seventy percent of boys and 79% of girls are involved in organized school-related activities. Eighty-six percent boys and 84% of girls are involved in other types of recreational and social activities. Community Center Feasibility Study 4 URBANOMICS Other questions addressed student interest in a teen-oriented community center, the types of facilities in which student would be interested, and level of interest in a teen leadership program sponsored by The Boselli Foundation. It is interesting to notice that interest in a teen center tends to be highest among ninth and tenth graders, but drops off among seniors. This relates to different choices and motivations which occur with the greater independence associated with driving. Some survey results are as follows: Interest in a teen center(percent): Yes: 55 No: 45 Most attractive facilities and programs in a teen center of seven specifically listed(based on number of responses): Pool tables: 117 Exercise equipment: 107 Computers: 78 Basketball court: 71 Skateboard facility: 55 Homework room: 41 41 Aerobics class: 26 Others regularly mentioned include art classes, heated pool, dance classes, place to listen to music, place to hangout with friends, game arcade, food/snack bar, climbing wall, boxing/kickboxing, weight room, and soccer and flag football leagues. Interest in a teen leadership program sponsored by The Boselli Foundation (percent): Yes: 52 (61 for girls; 46 for boys) No: 48 (39 for girls; 54 for boys) Girls are more supportive than boys, reflecting their greater interest in various mentoring and learning programs in a teen center. Girls are generally more interested in a teen center. This may be due to the wider range of potential interest exhibited by girls, particularly in questions providing the opportunity to suggest other activities that might take place at a teen center. Female responses covered athletics, fine arts, performing arts, child care (babysitting classes), and volunteer opportunities. Male responses were primarily oriented to athletics, arcade games, weight lifting, boxing and related activities. The vast majority (94%) of students (and their families) are not YMCA members, which indicates a potential market opportunity to establish a YMCA in the north beaches area without concern for 4111 diverting members from other existing facilities in the area. This small percentage is borne out by the household telephone survey, which shows that 98 percent are not YMCA members. Community Center Feasibility Study 5 URBANOMICS • OTHER FACILITIES INVENTORIED AND EVALUATED Local Area There are several public and private facilities in the Jacksonville area which provide community center-type facilities and activities, including those which may be competitive with or potentially affected by a north Beaches center, and which serve as examples of responses to local interests and needs. These include: Private Fitness and Recreation Clubs Atlantic Beach Athletic Club -- Atlantic Beach Beaches Aquatic Club -- Atlantic Beach Sportsplex -- Neptune Beach Bailey's Gym -- Jacksonville Beach Lord's Gym -- Jacksonville (Southside) YMCA Facilities Winston Family YMCA -- Ponte Vedra Arlington YMCA -- Jacksonville (Arlington) Other Recreation and Social Centers Adele Grage Center-- Atlantic Beach • Donner Center-- Atlantic Beach Senior Center-- Neptune Beach The Dock Teen Center-- Jacksonville Beach Skateparks Kona USA -- Jacksonville Treaty Park -- St. Johns County (St. Augustine area) Experience in Other Communities A number of teen centers, skateparks, and YMCA centers with teen and skatepark facilities were studied as examples of operations and how local needs are being met in other communities throughout the US. These include: Teen Centers Cranston, RI -- YMCA-sponsored teen center Camden, ME Springfield, VT Essex Junction, VT West Springfield, MA Central Bucks County, Doylestown, PA -- YMCA-sponsored teen center Old Firehouse, Fairfax, VA • Community Center Feasibility Study 6 URBANOMICS • "Full Blast," Battle Creek, MI Santa Clara Youth Center, Santa Clara, CA Wagner Hutton House, Saratoga, CA The Epicentre, San Diego, CA Skateboard Parks Covington YMCA, Covington, GA Ralph J. Stolle YMCA, Lebanon, OH Longmont YMCA, Longmont, CO Kankakee YMCA, Kankakee, IL Methodist Home Recreation Park, Charlotte, NC Albuquerque, NM Santa Clara, CA PROJECTED UTILIZATION AND OPERATING REVENUE Results of the household survey can be expanded to all households in the north Beaches area, which total approximately 11,000, according to the 2000 Census. Of this total, experience suggests that one of four of those who indicate that a community center is "strongly needed" and one in ten who indicate that a center is "somewhat needed" will actually utilize the facility -- in this case, approximately 2,000 households. This number is further narrowed to households likely to utilize • a center one or more times per week, as being the source of most operating income -- in this case, approximately 1,100 households. Based on telephone survey data, total potential revenues from various membership dues and/or user fees is an estimated $434,000 per year, as shown below. This amount translates to approximately $217 per year ($18 per month) for households utilizing the facility. Average Adjusted Annual Cost per Percent of Number of Revenues Expected Cost Range Year($) Responses Households ($) Less than $25 per month 150 39.0 430 64,500 $25 to $49 per month 350 43.9 480 168,000 $50 to $74 per month 700 13.5 150 105,000 $75 and over per month 1000 3.6 40 40,000 Total -- primary market 378 100.0 1,100 377,500 Secondary market(15%) 63 NA 900 56,500 I Total Revenue Potential 217 NA 2,000 434,000 I • Community Center Feasibility Study 7 URBANOMICS • The above revenue projection is indicative only of the potential which exists in the north Beaches area to support a community center facility. Actual revenues will depend on specific membership dues and user fees established for the center and the range of facilities and programs provided. LOCATION AND FINANCIAL EVALUATION URBANOMICS considered several locations in the north Beaches area for a community center, including: Existing Buldings Former Pic 'N Save store --Atlantic Beach Former A&P Supermarket -- Neptune Beach Existing Parks Russell Park -- Atlantic Beach Jarboe Park -- Neptune Beach Other Locations Mayport Road corridor The existing buildings offer central, accessible, and visible locations but require purchase or lease • and potentially extensive renovation. Existing public parks remove the land factor from the cost of development and occupancy, but their use would require displacement of open space and other needed recreational activities. Further, these locations are somewhat less convenient to the north Beaches area and community center operations may conflict with adjacent residential areas, particularly in the case of Russell Park. Mayport Road locations are considered less convenient to both the existing retail buildings and public parks. Four general options are defined for cost comparison and further consideration. These are: Option 1. Purchase and renovate the former Pic 'N Save store site. Option 2. Lease and renovate this property. Option 3. Lease and renovate the former A&P store. Option 4. Build a new facility in an existing public park. Capital and operating costs are summarized and compared below. S Community Center Feasibility Study 8 URBANOMICS • Cost Factor Option 1 Option 2 Option 3 Option 4 Size of Center(SF) Gross 60,000 60,000 Usable 30,000 30,000 27,000 25,000 Capital Costs($) Acquisition (asking price) 2,500,000 0 0 0 Renovation (@40/SF) 1,200,000 By owner By owner 0 Leasehold imprvm (@20/SF) 0 600,000 540,000 0 New construction (@80/SF) 0 0 0 2,000,000 Skatepark construction 250,000 250,000 250,000 250,000 FF&E costs (@10/SF) 300,000 300,000 270,000 250,000 Total Capital Costs ($) 4,250,000 1,150,000 1,060,000 2,500,000 Annual Operating Costs ($) Lease (@5/SF) 0 300,000 135,000 0 Staffing, etc (@$10/SF) 300,000 300,000 270,000 250,000 Total Annual Costs ($) 300,000 600,000 405,000 250,000 Total 10-Year Costs ($) 7,250,000 7,150,000 5,110,000 5,000,000 Note: Capital costs to be verified by an architect and engineer, including structural conditions and condition and capacity of electrical and mechanical systems in existing buildings. • Over an extended period, costs of Option 1 and 2 (purchase or lease of the former Pic 'N Save store and site are comparable, as are the costs of Options 3 and 4. Several factors should be noted in evaluating and comparing these options: 1. The existing Pic 'N Save building is twice as large as needed for the community center. Only half the space is needed, but would require purchase or lease of the entire building under Options 1 and 2. A benefit of both options is that up to 30,000SF would be available for other City needs. A further benefit of Option 1 is that it offers the potential to sell off an out-parcel of approximately one-acre in area, resulting in potential revenues in the range of$300,000 to $500,000, possibly more, depending on type of purchaser/user. 2. The former A&P store is part of an active shopping center, which is a disadvantage compared to the free-standing nature of the Pic 'N save store. Moreover, outdoor space may be limited by shopping center operations for development of a skatepark. 3. Under both lease options (Options 2 and 3), a minimum term of 10 years with at least two renewable 10-year options should be negotiated along with various exterior and interior improvements to be made by the landlord. The leaseholder would make investments, but to a lesser extent than required under Option 1, which would need interior renovations as well as work on the parking lot surface. • Community Center Feasibility Study 9 URBANOMICS The community center has the potential to be self-sustaining operationally (comparing operating • costs and revenues) for three of the four options, but is not expected to be capable of supporting the amortization of capital costs. This is true for public or community-based facilities in general. Capital costs would typically be financed by some combination of grants (CDBG, etc.), private contributions (YMCA and Boselli Foundation sources, etc.), and local tax revenues. Community centers typically are operated by local governments or non-profit organizations, including the YMCA. This organization may be particularly interested in a north Beaches facility, inasmuch as the household survey indicates a positive interest and willingness to pay, with a very low risk of drawing current and potential memberships from existing YMCAs in Ponte Vedra and Arlington. The survey indicates that only 1.8 percent of households have memberships in other local YMCA facilities. • Community Center Feasibility Study 10 URBANOMICS aommimmoma --DECEMBER ATTACHMENT C _ DECEMBER 10, 2001 COMMISSION MEETING C December 3, 2001 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: ' H City Manage SUBJECT: Follow-u Report Dead Palm Tree in Bull Park; It was reported at the Commission meeting on November 12th that one of the palm trees in Bull Park was apparently dead and a concern was expressed over whether beetles could affect other palms. Arborist Early Piety was called in to look at the tree, which has since been removed. The tree did have an insect infestation although Mr. Piety believed that no other palms in Bull Park were affected. Map of Jordan Park with Adjoining Properties; A map of Jordan Park with adjoining property owners was requested at the last Commission meeting. A map produced on the City's GIS system is attached to this report. Auction of Surplus Items; The Commission approved the disposal of several surplus items at the last City Commission meeting. Twelve of the largest items were taken to the City of Jacksonville Beach auction held last week. All items sold with what appears to be favorable pricing on Atlantic Beach's behalf. The City earned a net of$23,220.00 (after the auction fee of 10% was paid). I a mi. ordiAilP, L.I. ,, I I, I-, L, 7, i \/7"‘ -Nc' -' ',',tiL sib �Ell--- -/ S .. am . .' t : • — 114.k‘ "ill '. I . - - - - Dara; St 1 ' Haywood & Joyce Freeman I \ {-- \7 27 — 5 Walter Ave 4 — I —:_ — X27 City of Atlantic Beach _ II Walter & Rosa Mae Williams . ti - 3 ew Wooded Area __ — Charles Williams -- - = 295 Walter Ave Legend ' W k Wooded Area � � I' I � ;� L ��� Public Work © Pubic Wor s — jil :. ......._. ;•. — ____1 0 � K. •�- " I y ® Municipal , '� Lakes 8 Creeks I a)i ` K }} cy �_— City Limits S . .:n Comm nl^s« ` �` ►� — ` ® Perks : 1 *IP r jAr sr I r- n-' U A a Mr..111111. If 1 - a) c _ • 1111 Waste Wa - . �� ,> Plant # 1 s ---tom i- �U. _� �� � 3 i_._._. _� LE 111111 MI City of Atlantic Beachfiip N loss _ L anti._..__ 1- f._ r—N_ -- � — s co 0.2 0 0.2 Miles z hil CAB GIS 1 1 12-05-01 y a --DECEMBER ATTACHMENT D DECEMBER 10, 2001 C OMMISSION MEETING December 3, 2001 MEMORANDUM TO: The Honorable Mayor and Members of the 'ty Commission FROM: •• - . M EW* City Manag; SUBJECT: City Manager's Report Jacksonville Franchise Agreement; Mayor Meserve,Nelson VanLiere and I met with Jacksonville Council members Jerry Holland, Warren Alvarez and Elaine Brown as well as numerous Jacksonville staff members on November 29th to discuss the proposed 5%Franchise Fee. The City of Jacksonville passed a franchise ordinance last summer, which included uniform franchise fees for several utilities. Atlantic Beach was not made aware of the ordinance until September. In our case,the franchise would only apply to water and sewer sales made to customers outside of Atlantic Beach city limits. The cost is estimated to be slightly over $125,000 per year. Jacksonville officials listened to our concerns patiently and then explained that they fully expected Atlantic Beach to pass the 5% Franchise Fee along to our water and sewer customers, and that they were unwilling to exempt Atlantic Beach from the fee because it would possibly set precedent with other utilities operating in Jacksonville's jurisdiction. Several other provisions of Jacksonville's ordinance are onerous, including timetables for moving of the water and sewer lines after notification and the requirement to provide bonds to Jacksonville for all work in their right-of-way. However, we had met with several Jacksonville staff members a couple of weeks earlier and tentatively agreed that these items could be dealt with in a separate Interlocal Agreement. Atlantic Beach could be treated substantially the same as Jacksonville treats the Jacksonville Electric Authority. Staff has not yet begun to negotiate the language to such an agreement, and any agreement will require the approval both the Atlantic Beach Commission and Jacksonville City Council. We anticipate that the effective date of the Jacksonville Franchise Ordinance will be changed to April of next year thereby giving the City Commission time to approve any Interlocal Agreement and consider whether or not to pass along the franchise costs to the water and sewer customers. I ATTACHMENT E - DECEMBER 10, 2001 COMMISSION MEETING 111 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Report on Effluent Copper Permit Limitations at Wastewater Treatment Plant No. 2 SUBMITTED BY: Donna Kaluzniak, CEP, Utility Directoejk, DATE: December 3, 2001 BACKGROUND: During the permitting process for expansion of the Buccaneer Wastewater Treatment Plant #2, the Department of Environmental Protection (DEP) included an Administrative Order (AO) as part of the plant permit, because previous monitoring indicated elevated levels of copper, mercury and nickel in the effluent. Staff requested time to determine if the new equipment and the Sequencing Batch Reactor process might result in improved performance. DEP included the AO to require quarterly monitoring of the three metals, with a December 31, 2001 deadline to meet the permitted levels for copper and mercury. Testing has shown that mercury and nickel are within limits, but occasional exceedences of copper • still occur. The effluent limitation for copper is extremely stringent, more than 400 times as stringent as that for drinking water. (The effluent limitation for copper is 2.9 parts per billion, and the limit for drinking water is 1300 parts per billion). Based on our drinking water analysis, as well as monitoring of plant influent, effluent, and values in the collection system, we are fairly certain the copper is merely residual levels from the potable water source, as opposed to an industrial contribution. Waitz & Moye, one of the City's continuing contract engineering firms, is working with staff to determine the most cost efficient means to meet the permit requirements. There are several options, including effluent filtration, chemical addition, or a request for a mixing zone from the Department of Environmental Protection. A mixing zone would allow the City to discharge effluent with greater than permitted levels of copper based on dilution characteristics in the receiving stream, but may be more costly than other alternatives, as it would require extensive continued testing of the effluent and the river, and modeling of the receiving stream characteristics. Staff and Waitz& Moye met with DEP to discuss extending the December 31, 2001 deadline on the Administrative Order, and DEP is willing to allow a time extension while the City explores options to meet the copper limitation. As additional information, DEP has included monitoring of copper levels in the draft permit for Wastewater Treatment Plant No. 1. If monitoring shows levels above the limit at this treatment • plant, a plan of action will be needed there also. In addition, DEP has included the monitoring AGENDA ITEM#9A DECEMBER 10,2001 • requirement in the draft permit for Neptune Beach, and has indicated they will be including this condition for the City of Jacksonville Beach as well. BUDGET: Staff has authorized Waitz& Moye to research the various methods for reducing copper levels, to be billed at the hourly rates, not to exceed $9,000. These funds were available in the Sewer Treatment account no. 410-5508-535-3100. RECOMMENDATION: This report is provided for information purposes only, and no action is requested of the City Commission at this time. ATTACHMENTS: REVIEWED BY CITY MANAGEC./_ • 2