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10-08-01 v IIICITY OF ATLANTIC BEACH CITY COMMISSION MEETING October 8, 2001 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meetings of September 24, and October 2, 2001 2. Courtesy of Floor to Visitors: 3. Unfinished Business from Previous Meeting A. City Manager's follow-up report B. Authorize City Manager to execute contracts with Atlantic Beach Experimental Theater, Atlantic Beach Athletic Association, Beaches Sea Turtle Patrol, Beaches Habitat for Humanity and Sandra Phillips, Tennis Instructor, for the use of various city facilities (City Manager) • 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from City Departments: Occupational License, Public Works, and Recreation Departments(City Manager) B. Award an annual contract to Calciquest for the purchase of orthophosphate for use in the city's water treatment facilities, at a cost of$0.569 per pound, pursuant to the specifications of Bid No. 0001-26(City Manager) C. Award a design/build contract in the amount of$340,655.50 to Gruhn May, Inc. for Beach Avenue Water Main replacement pursuant to the specifications of Bid No. 0001-23 (City Manager) D. Acknowledge receipt of report regarding renewal of City insurance (City Manager) E. Acknowledge receipt of petition regarding the use of the Beach Access at 14`h Street(City Manager) • 5. Committee Reports: 6. Action on Resolutions: 410 Page Two AGENDA October 8, 2001 7. Action on Ordinances: A. Ordinance No. 58-01-28 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS,DIVISION 3, GENERAL EMPLOYEE RETIREMENT SYSTEM, SEC. 2-281(b),TO PROVIDE GENERAL RETIREES WITH A FIVE PERCENT(5%)COST OF LIVING ADJUSTMENT;AMENDING DIVISION 4, SEC. 2-310.10(b) TO PROVIDE POLICE RETIREES WITH A FIVE PERCENT(5%)COST OF LIVING ADJUSTMENT; PROVIDING FOR A SAVINGS CLAUSE, AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business: A. Authorize Camp, Dresser&McKee to conduct Groundwater Modeling and Additional Analysis of Reuse Feasibility in Support of Consumptive Use Permit as an extension of their existing contract, at an amount not to exceed$47,399.00(City Manager) B. Accept dedication of Selva Marina Streets to City ownership(City Manager) C. Approval of Monday, October 22, 2001 at 7:15 p.m. and Monday,November 12, 2001 at 7:15 p.m. as public hearing dates to enact amendments to Chapter 24 of the Code of Ordinances and also amendments to the official zoning map(City Manager) D. Action on a request of the Green Market for a donation of$1,500.00 (City 0 Manager) 9. City Manager Reports: 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,the City Commission may act upon any agenda subject,regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with • disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday,October 5,2001. V V 0 0 T T • MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH E E CITY COMMISSION HELD IN CITY HALL,800 SEMINOLE ROAD AT S S 7:15 P.M. ON MONDAY,OCTOBER 8, 2001 PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno Theo Mitchelson Dezmond Waters, Commissioners M S AND: James Hanson, City Manager 0 E Alan C. Jensen, City Attorney z c I 0 Y Maureen King, City Clerk ONEN N D S 0 COMMISSIONERS The meeting was called to order at 7:15 p.m by Mayor Meserve. The Mayor requested a moment of silent prayer for American military deployed to the Middle East to fight the long war against terrorism. The moment of silent prayer was followed by the Pledge of Allegiance to the • Flag. 1. Approval of the minutes of the Regular Commission meetings of September 24, 2001 and October 2, 2001 Commissioner Borno pointed out a scrivener's error on Page 8, Item 8C of the September 24, 2001 minutes and indicated that the word "of' was omitted from the heading and motion. Commissioner Waters requested that the spelling of Mr. Breault's name be corrected on the last page of the minutes. BEAVER X Motion: Approve the minutes of the Regular Commission BORNO X X MITCHELSON X Meeting of September 24, 2001 as amended and the October 2, WATERS X X 2001 meeting as presented. MESERVE X The motion carried unanimously. 2. Courtesy of Floor to Visitors: Commissioner Mitchelson read from a prepared statement and reported that contrary to what his opponent,Paul Parsons, has stated,he was not conceding the upcoming general election to him. He also reported that he had received endorsements from other candidates who lost in the primary 0 election. M S Minutes Page -2- o E October 8, 2001 T C I O Y ONE N Alan Potter of 374 Second Street spoke in opposition to Item 4C as and0 COMMISSIONERS N D S 0 inquired as to who was the engineer of record, who would review the ` plans, and how a dollar figure for the project could be arrived at without plans. Stephen Kuti of 1132 Linkside commented on the following items: (1) Questioned the authority of Public Works Director Kosoy to grant permission for use of the 14th Street beach access (Item 4E), (2) Felt the city was wasting $2-3 million per year on consulting engineers and should have a qualified engineer on staff, (3) Stated that campaign contributions for Mr. Parsons had come from outside the city limits and indicated that one contributor was a car dealership who does business with the city, and (4) indicated that he had written a letter to the editor requesting that the media evaluate his previous concern that the city had been double billed by a construction company for construction of a catch basin located at Sandpiper Lane and Donner Road. Bob Totter of 275 11th Street, Alan Potter and Stephen Kuti endorsed Theo Mitchelson for Commission Seat 4. 3. Unfinished Business from Previous Meeting • A. City Manager's Follow-up Report City Manager Hanson briefly reviewed each item of his written report, a copy of which is attached and made part of this official record as Attachment A. • Reserved Parking Signs for Elected City Officials: Motion: Approve purchase of"Reserved Parking" signs WATERS X for elected city officials. Commissioner Waters indicated that he would like to have the signs for use on Commission Meeting nights since it was sometimes very difficult to find a parking space. A brief discussion ensued and it was the consensus of the Commission that the"Reserved Parking" signs were not needed. The motion died for lack of a second. • It was reported that four turtle nests were destroyed and three nests were damaged by Tropical Storm Gabrielle. • • City Manager Hanson indicated that he had previously addressed Mr. Kuti's allegation concerning double billing for catch basin construction at Donner Road and Sandpiper Lane in his letter dated M S Minutes Page -3- o E October 8, 2001 T c I O Y ONE N • December 12, 2000, and explained that the city had not been COMMISSIONERS N D S 0 double billed for the work. • Public Works Director Kosoy provided a status report on the Sherry Drive improvements project, a copy of which is attached and made part of this official record as Attachment B. He indicated that the project was two days behind schedule due to extra work involved in removing buried tree trunks found beneath the roadbed when installing waterlines. Public Works Director Kosoy indicated that it would be extremely expensive to remove all the tree trunks and staff would review and evaluate other ways to stabilize the roadbed. B. Authorize the City Manager to execute contracts with Atlantic Beach Experimental Theater, Atlantic Beach Athletic Association, Beaches Sea Turtle Patrol, Beaches Habitat for Humanity and Sandra Phillips, Tennis Instructor, for the use of various city facilities (City Manager) City Manager Hanson explained that revisions needed to be made to the current agreements to include language making the facilities available for other users. He indicated that the current renters had agreed to this • requirement and new contracts would be drafted incorporating the change. City Manager Hanson reported that all of the renters, except Mort Hanson of the Sea Turtle Patrol, had agreed to provide proof of insurance naming the city as "additional insured," and new certificates would be submitted with the revised rental contracts. Mr. Hanson had requested waiver of the insurance requirement since he was the only person using the office. Discussion of insurance coverage ensued and Commissioner Mitchelson felt the city should treat everyone equitably and make no exceptions to the insurance requirement. He felt it would be better to allow the Sea Turtle Patrol to operate as an arm of the city. There was no more discussion and it was the consensus of the Commission to table Item 3B and bring back the revised contract agreements and insurance requirements at a future date. 4. Consent Agenda: Commissioner Mitchelson requested that Items 4C and 4B be removed from the Consent Agenda for further discussion. A. Acknowledge receipt of monthly reports from City • Departments: Occupational License, Public Works, and Recreation Departments (City Manager) M S Minutes Page -4- 0 E October 8, 2001 T C I O Y • B. Award an annual contract to Calciquest for the purchase COMMISSIONERS N D S 0 of orthophosphate for use in the city's water treatment ONE N facilities at a cost of$0.569 per pound, pursuant to the specifications of Bid No. 0001-26 (City Manager) D. Acknowledge receipt of report regarding renewal of city insurance (City Manager) BEAVER X BORNO X X Motion: Approve Consent Agenda Items A, B, and D as MITCHELSON X X presented. WATERS X MESERVE X There was no discussion and the motion carried unanimously. C. Award a design/build contract in the amount of $340,655.50 to Gruhn May, Inc. for Beach Avenue Water Main replacement pursuant to the specifications of Bid No. 0001-23 (City Manager) BEAVER X BORNO X X Motion: Approve Consent Agenda Item C as presented. MITCHELSON X X WATERS X MESERVE X Commissioner Mitchelson stated that he would like to defer action on • Item 4C and suggested that it be included as a bid alternate with the Core City Project in order to save on mobilization costs. Commissioner Borno felt the design for the Core City Project was too far along to make changes at this time. Utility Director Kaluzniak addressed the comments made by Alan Potter under Item 2 and reported that the original design by Gee and Jensen would be used for the project, Robert Phillips would be the engineer of record, and that she, along with Tim Townsend, and Harry McNally, would review the plans. She felt that to include this project with the Core City Project would cause a delay since the permits had already been issued and would have to be amended. Ms. Kaluzniak's Staff Report dated October 1, 2001, regarding this project is attached and made part of this official record as Attachment C. Mayor Meserve felt the city should move forward with this project. There being no further discussion, the motion carried by a four to one vote with Mayor Meserve and Commissioners Beaver, Borno and Waters voting aye and Commissioner Mitchelson voting nay. • E. Acknowledge receipt of petition regarding the use of the Beach Access at 14th Street (City Manager) M S Minutes Page -5- 0 E October 8, 2001 T C I O Y • ONE N COMMISSIONERS N D S 0 Commissioner Mitchelson agreed with the petitioners and believed that the permission to use the beach access should be rescinded. He also felt that a request to use beach access should come before the Commission. City Manager Hanson explained that some concerns expressed in the petition were based on misinformation. He stated that the contractor would have been able to use one-half of the access, and at no time would it have been closed to the public. He felt the Commission should approve requests to close a beach access. City Manager Hanson indicated that Steve Rosenbloom, who lives adjacent to and maintains the access, did not object to its use. It was reported that as of this date, the city had not received any plans for the project and no permits had been issued. City Manager Hanson stated that the owner of 1393 Beach Avenue now plans to demolish a portion of his existing house on the Beach Avenue side of the lot in order to access the beach side of the lot. Discussion ensued concerning use of public accesses for construction purposes and Commissioner Beaver felt that there should be written 110 guidelines for use of public accesses for construction and an application should be submitted and the condition of the access documented before permission is given. Mayor Meserve believed the request was handled properly and stated that he was meeting with some of the petitioners the following day to alleviate their concerns. Mayor Meserve requested that some type of formal documentation be made to indicate that the property owners changed their original plans and will no longer need to use the beach access. The report was for informational purposes and no action was required. 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: A. Authorize the City Manager to sign form DR422 certifying the millage rate for Atlantic Beach and adopt the • appropriate Resolution A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, LEVYING THE AD VALOREM . M S Minutes Page -6- 0 E October 8, 2001 T C I O Y ONE N • PROPERTY TAX MILLAGE RATE FOR MUNICIPAL COMMISSIONERS N ; D S _O PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002 AND PROVIDING AN EFFECTIVE DATE Mayor Meserve read the Resolution by title only, and requested that an emergency be declared so the appropriate action could be taken to adopt the Resolution. Mayor Meserve also requested that a procedure be established for placing emergency items on the agenda. Motion: Declare an emergency and take action on the BEAVER X X Resolution levying the millage rate and the request to BORNO X X authorize the City Manager to sign form DR422 certifying MITCHELSON X the millage rate for the City of Atlantic Beach. WATERS X MESERVE X City Manager Hanson reported that the city had been informed of a possible shortfall in state revenues for the coming year. It was reported that the city received approximately$1.5 million from the state. He further reported that the city's budget was based on estimates received from the Property Appraiser's Office, and during the budget process the city adopted a millage rate of 3.1721 based on 41) a valuation of$739,602,563. It was explained that since that time, the valuation for the city has been adjusted upward by 4.61% for a total of$773,697,776. City Manager Hanson further explained that the city could either(1) accept the adjusted value with the current adopted millage rate, which would increase the tax revenues by$108,153; or(2) to reduce the millage rate downward to 3.0323 mills which would generate the same amount of taxes as originally approved. Brief discussion ensued regarding the decreased state revenues. Motion: Authorize the City Manager to sign form DR422 BEAVER X certifying the roll-back millage rate of 3.0323 for the City BORNO X of Atlantic Beach and adopt Resolution 01-20 reflecting W TCHELSON X X WATERS X X the same. (The number was assigned to the Resolution after MESERVE X its adoption). There being no further discussion, the motion carried unanimously. 7. Action on Ordinances: • C. Ordinance No. 58-01-28 Public Hearing & Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, M S Minutes Page -7- o E October 8, 2001 T C I O Y O N E N . ADMINISTRATION, ARTICLE VI, EMPLOYEE COMMISSIONERS N D s 0 BENEFITS, DIVISION 3, GENERAL EMPLOYEE RETIREMENT SYSTEM, SEC. 2-281(b), TO PROVIDE GENERAL RETIREES WITH A FIVE PERCENT (5%) COST OF LIVING ADJUSTMENT; AMENDING DIVISION 4, SEC. 2-310.10(b) TO PROVIDE POLICE RETIREES WITH A FIVE PERCENT (5%) COST OF LIVING ADJUSTMENT; PROVIDING FOR A SAVINGS CLAUSE, AND PROVIDING AN EFFECTIVE DATE. BEAVER X BORNO X X Motion: Adopt Ordinance No. 58-01-28 on final reading. MITCHELSON X WATERS X X Mayor Meserve presented the ordinance in full, in writing and MESERVE X explained that the ordinance would provide a 5% cost of living adjustment for retirees. Mayor Meserve opened the floor for a public hearing. No one spoke for or against the ordinance and the Mayor closed the public hearing. There was no discussion and the motion carried unanimously. 8. Miscellaneous Business: A. Authorize Camp, Dresser & McKee to conduct Groundwater Modeling and Additional analysis of Reuse Feasibility in Support of Consumptive Use Permit as an extension of their existing contract for an amount not to exceed $47,399.00 Motion: Authorize Camp, Dresser & McKee to conduct BEAVER X Groundwater Modeling and Additional analysis of Reuse BORNO X X Feasibility in Support of Consumptive Use Permit as an W TCHELSON X WATERS X X extension of their existing contract for an amount not to MESERVE X exceed $47,399.00. Discussion ensued and Utility Director Kaluzniak's staff report dated October 1, 2001 explaining the request for additional information (RAI) is attached and made part of this official record as Attachment D. Don Maurer of Camp, Dresser& McKee provided background information concerning the additional requirements and explained that the SJRWMD had the authority to approve the Consumptive Use • Permit. He felt the city should keep a good working relationship with its regulators and provide the additional information. 4 M S Minutes Page -8- 0 E October 8, 2001 T C I O Y • ONE N Commissioner Mitchelson inquired if there was an appeal process. COMMISSIONERS N D s 0 Mr. Maurer indicated that an administrative hearing could be requested, but he felt that would be more costly than providing the requested information. Commissioner Borno inquired if there might be reasons for the request beyond those cited in the RAI. Mr. Maurer indicated that the SJRWMD Water 20 Program revealed that water shortage problems are not acute now, but if the projections for future growth occur over the next twenty years, there could be a serious water shortage in the area east of the St. Johns River. He felt that because of that potential, and the failure of other water management districts to address the same problems, the SJRWMD wished to carefully manage the water supply. The motion carried unanimously. B. Accept dedication of Selva Marina Streets to City ownership (City Manager) BEAVER X BORNO X X Motion: Accept dedication of Selva Marina Streets to City MITCHELSON X ownership. WATERS X X MESERVE0 X City Attorney Jensen briefly explained that the deeds would have to be checked by a title insurance company prior to their recording. It was further explained that the City of Atlantic Beach must own the property before the City of Jacksonville will forgive past due taxes on the streets. There was no discussion and the motion carried unanimously. C. Approval of Monday, October 22, 2001 at 7:15 p.m. and Monday, November 12, 2001 at 7:15 p.m. as public hearing dates to enact amendments to Chapter 24 of the code of Ordinances and also amendments to the official zoning map (City Manager) Discussion ensued concerning appropriate dates to hold the public hearings. It was the consensus of the Commission to hold one more workshop meeting with the Community Development Board on Monday, October 29th at 5:00 p.m. It was the consensus of the Commission to hold the public hearings on November 12th and 26th, 2001 at 7:15. BEAVER X X BORNO X • Motion: Approve Monday, October 29, 2001 at 5:00 p.m. MITCHELSON X for a Workshop Meeting with the Community WATERS X X x Development Board and Monday, November 12, 2001 and MESERVE M S Minutes Page -9- 0 E October 8, 2001 I 0 Y ONE N • Monday, November 26, 2001 at 7:15 p.m. as public COMMISSIONERS N D S 0 hearing dates. Commissioner Beaver suggested that the media representatives who were present meet with the City Manager to discuss the proposed changes to the zoning ordinance. He felt a newspaper article would help inform the public of the changes. Following brief discussion, the motion carried unanimously. D. Action on a request of the Green Market for a donation of $1,500.00 (City Manager) BEAVER X Motion: Approve donation of$1,500 to the Green Market. MESERVE X Patricia Goelz and John Weldon, representatives from the Green Market, explained that Town Center Green Market Association provided the community with services and programs. She indicated that the money would be used to pay the organization's insurance premium and for programming. Discussion ensued concerning the appropriateness of making the • contribution and City Attorney Jensen advised that the request was from a non-profit organization for a contribution of funds, and this was prohibited by the city's ordinance. Discussion concerning the Town Center Agency ensued and Ms. Goelz stated that the Town Center Green Market was part of the Town Center Agency and did not have its own 501(c)(3) status. She indicated that the donation from the City of Neptune Beach was made through the Town Center Agency. Co-sponsorship of the event was briefly discussed. Commissioner Waters felt the ordinance would not have to be changed if the city co-sponsored the event with the City of Neptune Beach. It was the consensus of the Commissioners that if the city wished to participate in these types of requests, a procedure needed to be established in order to do it correctly. City Attorney Jensen stated that in the past it had been suggested that a fund be set up in the budget for such requests, and the ordinance amended accordingly. BEAVER X Motion: Defer action on the request and direct staff to bring BORNO X X back an amended ordinance reflecting the change. MITCHELSON X WATERS X X 0Commissioner Waters reiterated his preference to keep the ordinance MESERVE X intact and to investigate co-sponsorship of events. _ M S Minutes Page -10- o E October 8, 2001 1• c I O Y O NE N IIICOMMISSIONERS N D S 0 There was no further discussion and the motion carried unanimously. 9. City Manager Reports: In addition to the written report, which is attached and made part of this official record as Attachment E, City Manager Hanson reported on the following: • Indicated that the fall edition of Tideviews had been sent out late and the city was looking for a new company to publish the newsletter. • Reported that Daniel Owens had made a$1,000 contribution to the Atlantic Beach Police and Fire Departments to thank them for their work in tribute to those killed in the terrorist attack on the World Trade Center. 10. Reports and/or requests from City Commissioners and City Attorney • Commissioner Beaver • Requested that proper recognition be given to Mr. Owens when the funds are used. Commissioner Mitchelson • Summarized his Beach Renourishment Report and stated that he would submit the written report to the Commissioners. Commissioner Waters • Suggested that all of the Commissioners sign the recognition given to Mr. Owens. There being no further discussion or busine.• is c'me before the Commission, the Mayor declared the meetin; •.�,% 1 ed at 9:25 p.m. ti ME\ NMes-rve Attest: Mayoesidi : Officer ........ iiMaureen King Certified Municipal CIA ATTACHMENT A OCTOBER 8, 2001 COMMISSION MEETING • October 1, 2001 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hans City anager SUBJECT: Follow-up eport Reserved Parking Signs for Elected Officials; A suggestion was made at the last City Commission meeting that parking be reserved for Commissioners at the times of Commission meetings. After checking with the sign company, staff has determined that five "Reserved Parking" signs can be purchased for a couple of hundred dollars. These would be approximately equivalent to the signs used by realtors to advertise properties for sale. If it is the desire of the Mayor and Commission that we put these signs out before each Commission meeting,the signs can be ordered and delivered within a few weeks. • Turtle Nests Destroyed by Tropical Storm Gabrielle; During the report at the last meeting of damages from Tropical Storm Gabrielle, a question was asked about how many turtle nests were lost during the beach erosion on September 16th. Accordingly to the Beaches Sea Turtle Patrol, three of the remaining nests were damaged and four were destroyed. Fortunately, most of the nests this season had already hatched by the time of the storm. Attached for your information is a portion of the list of sea turtle nests as contained in the website for the Beaches Sea Turtle Patrol. The records are in chronological order so only the nests on this last page were affected by the storm. Allegations of Over Billing for Catch Basin Construction; Stephen Kuti alleged at the last Commission meeting that the City had paid more than once for the construction of a catch basin located at the intersection of Sandpiper and Donner Lane. This is not the first time this allegation has been raised. Mr. Kuti brought it to my attention last year. After personally looking at the records and inspecting 15 catch basins that were included in this drainage project, I concluded that the City had not been billed more than once for the catch basin in question. A letter dated December 12, 2000 was sent to Mr. Kuti along with project drawings explaining which contractor was paid for each storm drain installation. A copy of that letter is attached along with a list of storm drains that were charged by the City's contractor on this project; Petticoat Construction. The storm drain that Mr. Kuti is referring to is on the east side of Sandpiper Lane and is not included among the catch basins that Petticoat was paid for. • AGENDA ITEM#3A OCTOBER 8,2001 Bond Payments; Comments have been made by some candidates for office in Atlantic • Beach that the City has not paid any of the principal from our 1996 Utility Revenue Bonds. That statement is not correct. The City has been making principal and interest payments in accordance with the schedule of debt repayment included in the original documents of the bond sale for several years. Attached for your use is a copy of the principal and interest schedule. Coordination with the St.Johns Water Management District over Core City Plans; At the 9/24/01 Commission meeting, Stephen Kuti reported that he had been in contact with Dave Miracle from the Water Management District, and learned that Alkenhead & Odom had not discussed the 75%plans with them as Mr. Aikenhead said during his 8/13/01 presentation to the City Commission. At the 8/13/01 City Commission meeting, Commissioner Mitchelson asked Mr. Aikenhead if the St. Johns Water Management District had been kept appraised of the work during the process. Neil said that he had kept them informed and felt very confident that the design would be approved. He did not say that he submitted 75%plans, because there was no reason to. He submitted the 90%plans to the SJWMI)at the end of August. Mosquito Control; City Staff was asked to contact the City of Jacksonville to arrange for additional mosquito spraying. COJ employees have reported that they flew the area from Jacksonville twice during the week of 9/24-28 for mosquitoes. They had planned to spray the week of 10/1 to 10/5,but could not spray when the air temperature in the mornings was less than 60 degrees. Consequently,they may substitute the less efficient • truck sprayers a couple of evenings. Children Plavina Sign at Rose Park;A suggestion from Pat Pillmore at the last Commission meeting was to add a warning sign on Orchid Street adjacent to Rose Park to notify drivers of children playing. The Police Department has investigated this recommendation and believes it to be a good idea. The Public Works Department has been asked to erect the sign in the near future. Why Sherry Drive is Bumpy; Many people have complained about the bumpy pavement on Sherry Drive for many years. People have suggested that it resulted from a lack of maintenance by the City or improper compaction of utility cut-ins. The best information available to the City until now has been that a lack of base material under the road is the primary cause. However, now that the waterline construction is well along toward completion, a number of interesting finds have been uncovered. Several old trunks from palm trees have been buried under the roadbed along with other debris and at least one abandoned brick vault has been discovered. Some of the debris has been removed by the waterline contractor and the remainder will be removed and a proper base installed before the project is complete. • AGENDA ITEM#3A OCTOBER 8,2001 Page from Beaches Sea Turtle Patrol • List of Nests Disturbed by Storm 9/27/01 55 Jul. 17 13th St., AB (+) 09/11 09/12 56 Jul. 22 Tiffany-by-the-Sea, AB 09/16 09/16 Empty shells visible in half washed nest. Water damage 9/17:A 09/17, Patched sand 9/16:A due to 57 Jul. 22 Tiffany-by-the-Sea, AB 09/16 09/19 storm. Washed away 9/16 due to TS 58 Jul. 24 Davis St., NB (--) 09/19 -- Gabrielle 59 Jul. 24 LG, HP (-) 09/19 09/15 Early due to TS Gabrielle Washed away 9/16 due to TS 60 Jul. 28 4335/4337 Duval Dr., JB 09/23 -- Gabrielle Tiffany-by-the-Sea, AB (- Eggs visible,resanded 9/16:A. 61 Jul. 29 09/24 Water damage 9/17:A. [6-2- Jul. 29 Gazebo, HP (-) 09/24 09/15 Early due to TS Gabrielle Washed away 9/16 due to TS 63 Jul. 30 20th St., AB (-) 09/25 -- Gabrielle 64 Aug 2601 Ocean Dr. S., JB 09/26 Intact after TS Gabrielle 01 Aug. Eggs visible,sand patched 9/16. 65 19th St., AB (+) 09/30 05 Re-bermed w/sand 09/17,9/18&9/24. Aug, Washed away 9/16 due to TS 66 13 8th St., AB (++) 10/08 -- Gabrielle Aug. Wellness Tr. E (Lot 3-4), 67 TBA Leatherback. Est. after 10/12. 15 HP (---) AGENDA ITEM#3A OCTOBER 8,2001 CITY OF ATLANTIC BEACH �$ ��f 800 SEMINOLE ROAD • S - t ATLANTIC BEACH, FLORIDA 32233-5445 �J -;,. ; TELEPHONE: (904)247-5800 r• ==w-- ? FAX: (904)247-5805 SUNCOM:852-5800 "" http://ci.atlantic-beach.fl.us December 12, 2000 Mr. Stephen Kuti 1132 Linkside Drive Atlantic Beach, FL 32233 RE: 1999 Stormwater Improvements Project Dear Mr. Kuti; This letter is to respond to your letter of December 6th and the issues that you raised in our meeting on December 7th. The primary issue that you raised was a question about whether the City had paid more than once for the installation of the storm drain which is located on the east • side of Sandpiper Lane close to Dormer Road. This storm drain and approximately 40 feet of pipe under Sandpiper Lane was installed by Gruhn-May in April of 1999. It was not included in the work included in the 1999 Stormwater System Improvements Project which was awarded to Petticoat Contracting Company. The 1999 Stormwater Improvements Project was funded in the City's fiscal year 1999-2000 budget. It included drainage improvements on Dormer Road, Seminole Road and Pine Street. The City's 99-00 budget also included a resurfacing project and one of the streets to be resurfaced was Sandpiper Lane. After initial discussions with the City's engineer designing the Stormwater Improvements Project, it was apparent that a new storm drain line would be needed along Dormer Road beginning on the east side of the Sandpiper Lane intersection and continuing west for several hundred yards. Because the City's resurfacing project preceded the 1999 stormwater improvements work, the City was faced with a choice of either constructing the storm drain inlet and line under Sandpiper Lane as a separate project before bidding the larger work, or of having a newly resurfaced Sandpiper Lane to be cut open a few months after resurfacing to install the drain line. Obviously, it made more sense to have the new line under Sandpiper Lane constructed prior to the resurfacing. Consequently, the City used our point repair contractor (Gruhn-May) to construct the catch basin and approximately 40 feet of line under Sandpiper Lane. The cost of this storm drain inlet and line was $4934.00. You already have a copy of the purchase order and invoice. The bid invitation for the 1999 Stormwater Improvements Project was sent out in August of 1999 111 with bids being received and awarded to Petticoat Construction Company at the City Commission meeting on September 21, 1999. The final bid specifications called for Petticoat to construct 14 AGENDA ITEM#3A OCTOBER 8,2001 • catch basins on the three streets referenced earlier. Fifteen catch basins were ultimately constructed because of a conflict with other utilities that could be eased with the addition of one catch basin. However, the City only paid Petticoat for 14. Those are listed on the Petticoat payment number three dated 4/13/00. I believe you already have a copy of this bill. Enclosed for your information is a copy of Drawing Number 14 from the final specifications for the 1999 Stormwater project. You will notice the catch basin in question located on the east side of Sandpiper Lane is labeled `DRS-1". I have highlighted the note on that page that indicates catch basin DRS-1 was built "by others", and was not a part of the work done by Petticoat. One of the other issues you raised was about the elevation of the catch basin on the east side of Sandpiper Lane. You will also notice on Drawing Number 14 that the specifications show the grate elevation at 14.00 with the bottom of the swale at elevation of 13.50. The catch basin was intentionally designed at this elevation so that some water would be retained in the swale during a rain event. In effect, the swell becomes a mini retention basin, and helps to alleviate down stream flooding. The location of the 15 catch basins installed by Petticoat are described on the attached page. The drawing that was attached to my letter of December 22, 1999 to Dick Hillard was prepared by Public Works for the purpose of answering some questions that Mr. Hillard had asked. The • wording that indicated "drainage structure and piping under Sandpiper installed last fiscal year by Public Works" was merely for the purpose of differentiating that drainage structure from the work done by Petticoat under the larger drainage project. The City had caused the structure to be installed earlier, and this notation was not intending to imply that City employees themselves had done the work. In summary, there were a total of 16 catch basins installed in connection with the Stormwater improvements on Donner Road, Seminole Road and Pine Street. One of those (on the east side of the Donner/Sandpiper intersection) was installed by Gruhn-May. The other 15 were installed by Petticoat, although the City only paid directly for 14 of those. The last was installed as a no cost change order because it saved some other work in utility relocation that would have been required had it not been installed. If I can be of any further assistance to you, please do not hesitate to ask. I am, Very truly rs, Ji anson ity Manager cc: John Meserve, Mayor of Atlantic Beach • • AGENDA ITEM#3A OCTOBER 8,2001 • Catch Basins Installed with the 1999 Stormwater Improvements Project By Petticoat Construction 1. DRS-1A; Located on the west side of Sandpiper Lane and Donner Road (Drawing 14). 2. DRS-2; Located at the wastewater plant on Donner Road on the south side of the street (Drawing 14). 3. DRS-3; Located on Donner Road on the south side of the street (Drawing 14). 4. DRS-4; Located on Dormer Road on the south side of the street at Jordan Street. 5. DRS-5; Located on Donner Road on the south side of the street at Frances Avenue. 6. DRS-6; Located on Dormer Road on the south side of the street,just west of Richard Lane. 7. DRS-7; Located on Donner Road on the north side of the street, by the City Lift Station "C". 8. DRS-8; Located on Donner Road on the south side of the street across from Lift Station "C". 9. SPS-1; Located on Seminole Road between Seaspray and Palm Avenue in front of house 341. 10. SPS-2; Located on Seminole Road between Seaspray and Palm Avenue;house number 351. 11. SPS-3; Located on Seminole Road between Seaspray and Palm Avenue;house number 361. • 12. SPS-4; Located on Seminole Road between Seaspray and Palm Avenue;house number 367. 13. SPS-5A; Located on Seminole Road between Seaspray and Palm Avenue;house number 381. 14. SPS-5; Located on the south east corner of Palm Avenue and Seminole Road. 15. PS-1; Located on the north east corner of David Street and Pine Street. • AGENDA ITEM#3A OCTOBER 8,2001 1 • Schedule of Debt Service Principal and Interest Payments 1996 Utility Revenue Bonds Bond Year Ending October 1 Principal Interest Total Debt Service 1996 704,422 704,422 1997 1,207,580 1,207,580 1998 395,000 1,207,580 1,602,580 1999 410,000 1,192,175 1,602,175 2000 425,000 1,175,365 1,600,365 2001 445,000 1,157,090 1,602,090 2002 465,000 1,137,510 1,602,510 2003 485,000 1,116,585 1,601,585 2004 510,000 1,094,275 1,604,275 2005 530,000 1,070,305 1,600,305 2006 555,000 1,044,865 1,599,865 • 2007 585,000 1,017,670 1,602,670 2008 615,000 987,835 1,602,835 2009 645,000 955,855 1,600,855 2010 680,000 921,670 1,601,670 2011 720,000 884,950 1,604,950 2012 755,000 845,350 1,600,350 2013 800,000 803,825 1,603,825 2014 845,000 759,825 1,604,825 2015 890,000 713,350 1,603,350 2016 940,000 664,400 1,604,400 2017 990,000 612,700 1,602,700 2018 1,045,000 558,250 1,603,250 2019 1,100,000 500,775 1,600,775 2020 1,160,000 440,275 1,600,275 2021 1,225,000 376,475 1,601,475 , 2022 1,295,000 309,100 1,604,100 2023 1,365,000 237,875 1,602,875 41110 2024 1,440,000 162,800 1,602,800 2025 1,520,000 83,600 1,603,600 TOTAL $22,835,000 $23,944,332 $46,779,332 1 131 ATTACHMENT B OCTOBER 8, 2001 COMMISSION MEETING • STATUS REPORT ON SHERRY DRIVE October 8, 2001 Contractor, Callaway Contracting, Inc., began work on 7/16/01. (751-8944) Contractual Start Date 7/2/01 Revised Completion Date 1/26/02 (24 additional days added due to additional drainage work, water and unforeseen conflicts) Completed Installation of Detour — during construction Sherry Drive traffic will be limited to one northbound lane. Access to be maintained for school, church and homes on Sherry Drive except for brief periods where pipelaying is directly in driveway(s) or crossing Sherry Drive. Ernie Beadle is the Construction Inspector for City. - Tom Mitchell is the Project Superintendent for Callaway. CURRENT STATUS - JEA has completed their replacement of wooden poles with concrete poles. • Contractor has installed 2916' of 12" diameter water line from Sturdivant Ave. to 7th Street and 338' of 8" diameter and 369' of 6" diameter water line for the crossings. The water line work is now 90% complete. - Contractor completed major crossing for water line in front of AB Elementary School at 3rd Street, prior to opening of school. - Installed highway curb along centerline of Sherry Drive for additional safety in the school area, prior to opening of the school on 8/7. POTENTIAL PROBLEM OR DELAYS - BellSouth will move their major lines within two years from the completion date of this project. - Existing drainage near AB Elementary School needs replacement, and funds were approved at the 8/13/01 Commission Meeting. - School opened on 8/7/01 and bus/vehicular traffic using detour. - Contractor has been delayed by unforeseen underground conditions: an abandoned brick vault and logs at 6th St., buried portions of trees at 5th St. and a mat of trees at 4th St.. The trees are palm and pine, 12-15" diameter, and 31/2 —4' deep. Staff will review and evaluate. • a ATTACHMENT C OCTOBER 8, 2001 COMMISSION MEETING • STAFF REPORT CITY OF ATLANTIC BEACH AGENDA ITEM: Beach Avenue Water Main Replacement, Bid No. 0001-23 SUBMITTED BY: Donna Kaluzniak, Utility Director DATE: October 1, 2001 BACKGROUND: Replacement of the 3-inch through 6-inch water main on Beach Avenue from Ahern Street to 8th Street with a new 8-inch water main is recommended in the Water Master Plan, and was originally designed as part of the Utilities 2000 Project using the directional bore method of installation, for which bids were received in September, 2000 and April, 2001. Because bid prices were over the budgeted amount, on May 14, 2001 the City Commission rejected all bids for the Beach Avenue Water Main portion of Utilities 2000, and authorized staff to advertise requests for proposals to complete this part of the project using the design/build delivery method. The design/build delivery method (which was previously used for the Dutton Island Culvert Replacement) is based on a review and scoring of technical proposals, which include the contractor's qualifications and a conceptual design, followed by bids. Award recommendation is based on the lowest adjusted score, which is computed by dividing the total project cost by the technical score, and not necessarily the low bid. • Technical proposals were received on August 29, 2001 and were ranked by staff based on technical and management criteria and project schedule. Price proposals for Bid No. 0001-23 were opened on September 5, 2001. Prior to reading the bid prices,technical scores were announced. Contractor/ Total Project Cost Technical Score Adjusted Score Construction Method Gruhn May, Inc./ $271,899.50 71.00 3,829.57 Pipe Bursting Gruhn May,Inc./ $340,655.50 92.40 3,686.74 Open Cut Jensen Civil Construction/ $480,818.20 86.80 5,539.28 Pipe Bursting Milestone Industries,Inc./ $452,850.00 58.00 7,807.75 Pipe Bursting Ryan Eastern,Inc./ $348,285.75 47.00 7,410.33 Directional Drilling Southeast Pipe,Inc./ $309,026.00 30.60 10,098.88 Pipe Bursting • Two bid prices were lower than the contractor/construction method recommended. AGENDA ITEM#4C OCTOBER 8,2001 • However, the Southeast Pipe, Inc. technical proposal received a very low score because their submittal was basically non-responsive, as they failed to include most of the items requested in the RFP. The Gruhn May, Inc./Pipe Bursting method received a low score because only a 4-inch replacement water main was proposed rather than the 8-inch water main specified. Also, the use of high-density polyethylene (HDPE) pipe would require the City to stock special fittings for water services and repairs. BUDGET: A total of$350,000 was budgeted for the replacement of the Beach Avenue Water Main in the Water Distribution Account No. 400-5504-533-6300. RECOMMENDATION: Award the design/build contract for Beach Avenue Water Main Replacement, Bid No. 0001-23,to Gruhn May, Inc. using the open cut method, in the amount of$340,655.50, and authorize the City Manager to sign the contract. ATTACHMENTS: 1. Bid tabulation sheet. 2. Proposal evaluation score sheet. 3. Request for Proposals No. 0001-23 REVIEWED BY CITY MANA ER III • • • • EVALUATION OF PROPOSALS FOR BEACH AVENUE WATER MAIN REPLACEMENT Firm Technical Criteria Management Criteria Project Schedule R DH T C Average S VENW K K MT Scaled Value 50 POINTS 30 POINTS _ 20 POINTS SE Pipe Inc. 30 25 20 58 20 30.60 27.00 0.00 3.60 Gruhn May,Inc. 78 63 78 88 48 71.00 Pipe Bursting 31.00 22.00 18.00 Gruhn May,Inc. 86 86 96 98 96 92.40 Open Cut 48.00 28.00 16.40 Jensen Civil Constr. 87 90 87 93 77 86.80 41.00 28.60 17.20 Milestone Industries,Inc. 60 50 60 70 50 58.00 29.00 9.00 20.00 Ryan,Inc.Eastern 65 50 55 35 30 47.00 21.00 16.00 10.00 • o a o• z eod N 7 O rl O r+ n AGENDA ITEM#4C OCTOBER 8,2001 CITY OF ATLANTIC BEACH • REQUEST FOR PROPOSALS NO. 0001-23 PROFESSIONAL ENGINEERING SERVICES AND CONSTRUCTION SERVICES DESIGN-BUILD PROJECT FOR THE BEACH AVENUE WATER MAIN REPLACEMENT The City of Atlantic Beach is soliciting for proposals for the above design-build project. Because this is a design-build project, there will be two separate submittals: 1. Technical Proposals (RFP No. 0001-23): Three copies of the technical proposal(s) are to be delivered to Ms. Donna Kaluzniak, CEP, Utility Director, 1200 Sandpiper Lane, Atlantic Beach, FL 32233 no later than 4:30 p.m., Wednesday, August 29, 2001. The package shall be marked: "RFP#0001-23 BEACH AVENUE WATER MAIN REPLACEMENT TECHNICAL PROPOSAL." Technical proposals shall meet the proposal requirements stated in Section 2.0 of the Request for Proposal (RFP), and shall be evaluated on the criteria as stated in Section 3.0 of the RFP. Each proposal will be evaluated and awarded a TECHNICAL SCORE prior to receiving price proposals. NO COST OR PRICING INFORMATION IS TO BE INCLUDED WITH THE TECHNICAL PROPOSAL. TECHNICAL PROPOSALS WHICH CONTAIN PRICING INFORMATION • WILL BE DISQUALIFIED. 2. Price Proposals (Bid No. 0001-23): Each Design/Builder shall submit three(3) copies of the price proposal (bid) corresponding to their technical proposal in a separate, sealed package to the Purchasing Agent, 800 Seminole Road, Atlantic Beach, FL 32233 no later than 2:30 p.m. on Wednesday, September 5, 2001. The package shall be marked: "BID #0001-23 BEACH AVENUE WATER MAIN REPLACEMENT PRICE PROPOSAL". Thereafter, at 3:00 p.m., the price proposals will be opened at City Hall Commission Chambers, 800 Seminole Road, Atlantic Beach, FL. AT THE BID OPENING, TECHNICAL SCORES WILL BE ANNOUNCED FOR ALL TECHNICAL PROPOSALS RECEIVED, AND THEN PRICE PROPOSALS WILL BE OPENED. PRICE PROPOSALS RECEIVED WITHOUT PRIOR SUBMITTAL OF A TECHNICAL PROPOSAL WILL BE DISQUALIFIED. 1.0 PROJECT INFORMATION 1.1 PROJECT NAME 4111 Page 1 of 9 AGENDA ITEM#4C OCTOBER 8,2001 • Design-Build Project for the Beach Avenue Water Main Replacement. 1.2 PROJECT LOCATION The project is located in the City of Atlantic Beach on Beach Avenue from Ahern Street to Club Drive. 1.3 PROJECT DESCRIPTION Replacement of existing 3-inch to 6-inch water main with approximately 2,350 linear feet of 8- inch water main and 530 linear feet of 6-inch water main. Project will include replacement of existing water services, installation of fire hydrants, meters, meter boxes, valves, fittings and appurtenances as necessary. Pavement on Beach Avenue shall remain undisturbed, or entire width of roadway shall be completely replaced if open cutting is required. Consultant services will include preparation of complete construction plans and specifications in accordance with City of Atlantic Beach and JEA standards, latest edition. Construction work will include installation of water mains, services and associated items, abandonment of existing water main, maintenance of traffic, and replacement of paving if necessary. 1.4 OTHER PROJECT REQUIREMENTS Payment and Performance Bonds must be submitted after the contract is awarded. • 1.5 DOCUMENTS AVAILABLE FOR REVIEW This project was previously designed by Gee and Jenson Engineers, and required using directional bore technology. These plans and specifications are available for review at the Public Works office, 1200 Sandpiper Lane, Atlantic Beach, FL 32233. 1.6 CONTACT Any questions regarding this project should be directed to Ms. Donna Kaluzniak, Utility Director, at 904-247-5834 or through e-mail at dkaluzniak@ci.atlantic-beach.fl.us. 2.0 TECHNICAL PROPOSAL REQUIREMENTS 2.1 GENERAL Each Firm being considered for this project is required to submit a Proposal. The Proposal shall include sufficient information to enable the City of Atlantic Beach (City) to evaluate the • Page 2 of 9 AGENDA ITEM#4C OCTOBER 8,2001 capability of the Firm to provide the desired services. The data shall be significant to the project • and shall be innovative, when appropriate, and practical. Discussions of past performances on other projects shall be minimized except as they relate to the proposed work. 2.2 APPROACH AND UNDERSTANDING OF THE PROJECT The Contractor shall present a plan for completing the specified work. The efficient use of manpower and materials shall be considered. Innovative approaches for providing services may be discussed in the Proposal. Contractors may submit more than one proposal, however, each proposal shall be submitted separately and will be evaluated as such. The Contractor must adequately identify corresponding price proposals. 2.3 SCHEDULE OF EVENTS A summary progress schedule of anticipated major milestones and their associated phasing with other activities shall be provided in the Proposal. As a minimum, this schedule must address the following items: • Anticipated Award Date (October 8, 2001 or shortly thereafter) • Design Schedule • Design Reviews by the City • Geotechnical or Survey Investigations • • • Permitting (By each permit and its anticipated acquisition time frame) Design Review/Approval Milestones • Start of Construction • Construction Milestones and Phasing • Substantial Completion Date • Final Completion Date for all Work* * These dates shall become calendar date for completion of the contract (or part of the contract), modified by approved extensions of time. 2.4 QUALIFICATIONS AND STAFFING PLAN The Contractor shall submit a summary of qualifications, including number of years the firm has performed similar work, and a list of similar past projects. The Contractor shall submit positive references, including fax numbers, from at least five (5) units of government in Florida who contract with the firm for construction of underground utilities. • Page 3 of 9 AGENDA ITEM#4C OCTOBER 8,2001 The Contractor shall submit proof that they are currently licensed as a General Contractor or • Underground Utility Contractor by the Florida Department of Professional Regulation qualified for underground utility construction, and shall have a minimum of five years experience in the installation of potable water main piping. The Contractor shall submit copies of their certified financial statements for the last two years. The Contractor shall submit written proof of insurance to serve Atlantic Beach. Required level of insurance can be obtained from the City's Purchasing Department. The Contractor shall have a Workers' Compensation Insurance Experience Modification Rating ("X-Mod") of 1.0 or less, or a three year average X-Mod of 1.0 or less. The Contractor shall submit a staffing plan which clearly illustrates the key elements of the organizational structure proposed to accomplish the management, technical, construction, and administrative services required. Project management and key personnel within each area of required services shall be identified and past experience of each, as it relates to this project, shall be discussed. Other items to be included in the discussion of the staffing plan are: • Man-loading requirements (both quality and quantity) for all technical services. • Man-loading capabilities for all team firms. • Man-loading availability for the project. • 2.5 RESPONSIBLE OFFICE Firms being considered for this project may have more than one office location. The office assigned responsibility for the work shall be identified in the Proposal. If different elements of the work will be done at different locations, those locations shall be listed. 2.6 OTHER APPROPRIATE DATA Other data demonstrating the ability of the Contractor to provide the desired services may be included in the Proposal. 2.7 COORDINATION During the performance of the services, coordination must be maintained with the City and/or other agencies. A suggested method for assuring proper coordination shall be addressed in the Proposal. 2.8 PLAN SUBMITTAL REQUIREMENTS Preliminary design plans included with the Proposal shall include the following minimum information: Page 4 of 9 AGENDA ITEM#4C OCTOBER 8,2001 • 1. General plan and technical discussion showing the following • Project limits • Location of proposed water main, services, and hydrants • Method of construction of water main • Materials of construction • Method of replacing roadway, if necessary • Major topographic features • Survey controls and bench marks • Basic material properties 1. Utility provisions 2. Proposed methods of construction 3. Maintenance of traffic provisions 4. Proposed method of abandoning existing water main 5. Preliminary specifications 6. Technical reports • 7. Preliminary design calculations 3.0 TECHNICAL PROPOSAL EVALUATION CRITERIA The Technical Review Committee shall review the Proposal submitted by each firm and shall establish a technical score for each firm based on the following criteria: ITEM MAXIMUM SCORE TECHNICAL CRITERIA 50 POINTS This criteria includes: a) Understanding the Scope of Work and Services b) Quality of Project Components Selected c) Maintainability d) Constructability of design e) , Permitability 1111 Page 5 of 9 AGENDA ITEM#4C OCTOBER 8,2001 f) Maintenance of traffic • g) Environmental impact h) Aesthetics MANAGEMENT CRITERIA 30 POINTS This criteria includes: a) Experience and qualification of Firm(s) b) Sufficient staffing levels and availability c) Contractor's Demonstrated Interest in Minimizing the Adverse Effect of Construction Activities on the Public d) Contractor's Demonstrated Interest in Controlling Construction Operations so as to Achieve the Specified Level of Quality e) Experience of firm with design-build or previous joint contractor/consultant experience f) Location of Firm PROJECT SCHEDULE 20 POINTS This criteria includes: a) Design and Permitting Schedule, Including Geotechnical Services or Survey, and Ability to Meet Schedule • b) Construction Schedule, and Ability to Meet Schedule TOTAL MAXIMUM SCORE: 100 POINTS 4.0 FINAL SELECTION OF DESIGNBUILDER The City will publicly open the sealed Price Proposals. After the Bid Analysis has been completed, City staff will compute the adjusted score, by dividing each Design/Builder's price by the score received on the Technical Proposal Evaluation Form. The City's intent is to recommend an award to the Design/Builder with the lowest adjusted score. However, the City reserves the right to recommend any award which is deemed in the best interest of the City. An example of how the adjusted score will be computed is as follows: Design/Builder Price Proposal Technical Score Adjusted Score A $95,000 90 1055 B $90,000 80 1125 C $85,000 70 1214 Unless all proposals are rejected, City staff intends to recommend that the City Commission approve an award to the Design/Builder with the lowest adjusted score. However, the City reserves the right to reject all proposals, waive technicalities or informalities, and award the • Page 6 of 9 AGENDA ITEM#4C OCTOBER 8,2001 contract believed to be in the best interest of the City. i 4110 5.0 PRICE PROPOSAL REQUIREMENTS 5.1 GENERAL Each Design/Builder shall submit three (3) copies of the Price Proposal (bid) in a separate sealed package to the Purchasing Agent, 800 Seminole Road, Atlantic Beach, FL 32233 by Wednesday, September 5, 2001 at 2:30 p.m. for the Beach Avenue Water Main Replacement. Thereafter, at 3:00 p.m., the bids will be opened in the City Hall Commission Chambers, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID NO. 0001-23, BEACH AVENUE WATER MAIN REPLACEMENT, DESIGN/BUILD PROJECT, TO BE OPENED AT 3:00 PM, WEDNESDAY, SEPTEMBER 5, 2001." Each Price Proposal must identify by title the corresponding Technical Proposal if more than one proposal is submitted by any one Contractor. All price proposals will be opened in a scheduled public bid opening, after evaluation of the Technical Proposals has been completed. 5.2 PRICE PROPOSAL BREAKDOWN • 5 Page 7 of 9 AGENDA ITEM#4C OCTOBER 8,2001 Each Design/Builder shall submit a Price Proposal Breakdown, using the format show below. • Provide units, quantities, unit prices, and total prices for each item of cost in the Schedule of Values for construction work. The quantities provided on the Price Proposal Breakdown Form will be the basis for verifying monthly pay requests, as well as the base from which to make adjustments to the Contract amount due to changes requested by the City. • Description of Work 1. Services: Design/Builder's Design Services Geotechnical, Survey and other Consultant Services (Specify) TOTAL SERVICES 2. Fees/Permits Costs: List all fees and permits, and state the cost for each. TOTAL FEES/PERMITS 3. Construction: Attach a detailed Schedule of Values identifying all major trades and line items of cost. TOTAL CONSTRUCTION • Page 8 of 9 • AGENDA ITEM#4C OCTOBER 8,2001 TOTAL PROJECT COST (PRICE PROPOSAL) (Add Items a, b, and c) • 5.3 BID SECURITY a) Each Bid shall be accompanied by a cashiers check drawn on any State or National Bank in Florida, or an acceptable Bidders Bond, payable unconditionally • to the Owner, in an amount of five percent (5%) of the amount of the total Bid. b) Failure of the successful Bidder to enter into the Contract in accordance with his Bid, or failure to furnish the required bonds will be just cause for an annulment of the award with the amount of the bid security being forfeited to the Owner as liquidated damages, not as a penalty. c) Should a Bid Bond be used, acceptable Surety companies shall be determined from the latest United States Treasury Department's list of companies holding certificates of authority as acceptable Sureties on Federal Bonds. d) The Owner may retain the bid security of those Bidders to whom an award may be considered until successful execution of the Contract and bonds, or until all Bids have been rejected. 5.5 OTHER DOCUMENTS TO BE SUBMITTED WITH PRICE PROPOSAL a) W-9 Form b) Drug Free Workplace Form c) Trench Safety Affidavit • Page 9 of 9 ATTACHMENT D _ OCTOBER 8, 2001 COMMISSION MEETING • STAFF REPORT CITY OF ATLANTIC BEACH AGENDA ITEM: Groundwater Modeling and Additional Analysis of Reuse Feasibility in Support of the Consumptive Use Permit SUBMITTED BY: Donna Kaluzniak, Utility Director DATE: October 1, 2001 BACKGROUND: The application for renewal of the City's Consumptive Use Permit was submitted to the St. Johns River Water Management District (SJRWMD) on July 30, 2001. The SJRWMD responded with Request for Additional Information(RAI)No. 1 on August 28, 2001. A subsequent meeting was held with city staff SJRWMD, and the consultant who prepared the application, Camp, Dresser& McKee (CDM) on September 19, 2001 to discuss further submittals required to renew the Consumptive Use Permit. The SJRWMD is requesting two items that will require additional engineering services. The Reuse Feasibility Study,though accepted by DEP for the permit renewal at Wastewater Treatment Plant No. 1, will need to be expanded as discussed during the September 19 meeting with SJRWMD. Also, groundwater modeling needs to be conducted to demonstrate the City will meet permitting criteria. Fortunately, the • modeling results will also be useful to help the City determine locations of future wells and how to optimize operation of the wells to minimize interference and prevent water quality deterioration. The additional work on the reuse feasibility study will require a conceptual design for providing reclaimed water to the Selva Marina Golf Course through Howell Park, which will also allow abandonment of the existing artesian well, as required by the SJRWMD. This represents a considerable effort, and the price proposal from CDM for this work is $11,572. SJRWMD was contacted and verified the level of effort for the groundwater modeling. The groundwater modeling, data reduction and reporting will cost $25,190. Project coordination and meetings with staff and regulatory agencies will be billed on an hourly basis not to exceed $8,360. The total cost for additional work to respond to the RAI will not exceed $47,399. BUDGET: One-half of the cost for the reuse feasibility work,or$5,786, can be funded by the $10,000 grant from SJRWMD, and the remainder can be funded under miscellaneous professional services in the Water Production Account No. 400-5502-533- 3100. There is $70,000 budgeted for groundwater well data collection and analysis required by SJRWMD under the Water Production Account No. 400-5502-533-6300. RECOMMENDATION: Authorize Camp, Dresser&McKee to conduct the Groundwater Modeling and Additional Analysis of Reuse Feasibility in Support of the Consumptive Use Permit as an extension of their existing contract for an amount not to • exceed $47,399. AGENDA ITEM#8A OCTOBER 8,2001 • ATTACHMENTS: 1. Proposal from Camp, Dresser & McKee, Exhibit A.3. REVIEWED BY CITY MANAG 0 • AGENDA ITEM#8A OCTOBER 8,2001 • This is EXHIBIT A.3, consisting of 5 pages, referred to in and part of the Agreement between OWNER and ENGINEER for Professional Services dated December 12, 2000. Initial: OWNER ENGINEER ENGINEER's Services Article 1 of the Agreement is amended and supplemented to include the following agreement of the parties. ENGINEER shall provide Basic and Additional Services as set forth below. PART 1 —BASIC SERVICES CDM Project No.: Title of Project: Groundwater Modeling and Additional Analysis of Reuse Feasibility in Support 11111 of the Consumptive Use Permit 1.0 DESCRIPTION OF TASK ORDER The work effort to be completed by CDM for Task Order No. 2000- consists of performing groundwater modeling of the City of Atlantic Beach's water supply system and additional analysis of reuse feasibility as required by the St. Johns River Water Management District request for additional information(RAI) dated August 28, 2001 on the Consumptive Use Permit application. 2.0 SCOPE OF SERVICES TASK 1 —Additional Analysis of Reuse Feasibility As part of a September 19, 2001 meeting with the SJRWMD, it was agreed that reclaimed water service to the Selva Marina Country Club represented the least cost reuse option to the City. Currently, the golf course withdraws water at two locations form a creek on its eastern boundary for use as irrigation. This creek receives stormwater and groundwater from a free flowing well. An existing weir structure downstream of the golf course, intended to retain fresh water and prevent the inland movement of brackish water, is reported to be in poor repair. As a result, salt water periodically moves upstream creating • problems for the golf course. The City has retained a consultant to design an improved weir structure. CDM will coordinate with the City's consultant to obtain design drawings CDM Camp Dresser 61 McKee Inc. 1 CUP_RAI2.doc / 10/1/01 AGENDA ITEM#8A OCTOBER 8,2001 • of the structure. The Selva Marina site has reportedly contacted the SJRWMD about permitting a new irrigation well. Previous analysis of the feasibility of this option determined it to be cost prohibitive. However at the request of the SJRWMD, CDM will develop and present additional information on this alternative. This will include the following: • Evaluation of FDEP permitting issues associated with the discharge of reclaimed water at or near Howell Park. This will be dependent on the current classification (if any) of this water body. • Planning level estimate of groundwater conserved by plugging the free flowing well. • Conceptual design of facilities required to implement this reuse system. Items will include: - construction of treatment processes required to achieve part III reuse quality (filters, chlorine contact, etc.) - yard piping and transfer pumping • - transmission piping to Howell Park - discharge structures - improvements to the weir in the creek - SCADA to link water level information at the weir to the discharge structure. Per FDEP policy, the discharge or reclaimed water into storage must cease prior to reaching the overflow point of the weir. • Conceptual level cost estimates of the proposed reuse system. • Financial feasibility of the proposed reuse system. This will include: - estimated financial contributions from the golf course based on the cost they would incur for a new irrigation well - remaining costs after golf course contributions - impacts to current rate structures to support implementation of the golf course reuse system. • Determination of Feasibility • CDM Camp Dresser&McKee Inc. 2 CUP_RAI2.doc / 10/1/01 AGENDA ITEM#8A OCTOBER 8,2001 1111/ TASK 2 — Groundwater Modeling In response to item 3 of the request for additional information, groundwater modeling is required to evaluate the affects of pumping the Atlantic Beach water supply system, on an individual basis and in combination with other regional pumping (cumulative impacts), on the water resources of northeast Florida. To accomplish this, CDM will obtain a copy of the SJRWMD's groundwater model of northeast Florida and use this model to perform the necessary simulations. As described in SJRWMD Technical Publications SJ97-2 and SJ2000-4, the northeast Florida model is a calibrated MODFLOW model of the Floridan aquifer system that has undergone extensive peer review. MODFLOW is a numerical groundwater flow modeling code developed by the United States Geological Survey (McDonald and Harbaugh, 1985). For this task, CDM will perform the following activities: • Obtain the input and output files for the northeast Florida model from the SJRWMD along with the necessary GIS basemaps for the model • Run the model using the input files provided by the SJRWMD and check the output against the output provided by the District ■ Modify the MODFLOW WELL file to include the 1995 pumping from the City of • Atlantic Beach water supply wells and run the model. Model output will consist of groundwater elevations within the entire model domain. • Modify the MODFLOW WELL file to include the 2015 pumping from the City of Atlantic Beach water supply wells and run the model. Model output will consist of groundwater elevations within the entire model domain. • Import the groundwater elevations for the 1995 and 2015 simulations into SURFER and contour the difference in elevation CDM will develop maps of groundwater elevations for 1995 and 2015 and a map of the difference in elevations. CDM will prepare a brief report describing the modeling input, assumptions, model output along with supporting tables and graphs. This report will then be submitted to the SJRWMD in support of the CUP. In addition to supporting the CUP application, this model can be used to help the City decide on where to place new wells and associated pumping rates that will allow the City to continue meeting future potable water demands in conjunction with other legal users in the region. Since the City is located along the coast, their water supply system is vulnerable to salt water intrusion. Excessive groundwater level drawdown due to pumping produces saltwater intrusion and upcoming. This model can be used to not only • place but also how to operate the wells to minimize hydraulic interference between wells to minimize water level drawdown and ultimately deterioration of raw water quality. CDM Camp Dresser&McKee Inc. . 3 CUP RAI2.doc / 10/1/01 AGENDA ITEM#8A OCTOBER 8,2001 111 TASK 3 —Meetings and Project Coordination CDM would attend two meetings with the SJRWMD and two meetings with the City of Atlantic Beach. The first regulatory meeting is to get clarification on the groundwater modeling and to discuss the need for additional analysis of reuse feasibility. The second regulatory meeting will be to discuss the contents of the RAI response with particular emphasis on the findings of the more detailed reuse feasibility study and the groundwater modeling. The two meetings with the client will be held to periodically update the city on the progress and findings of tasks 1 through 3 above prior to meeting with the SJRWMD and submitting a formal response. 3.0 ASSISTANCE OR DATA TO BE PROVIDED BY THE CITY In order to complete Task 1 the following work will be required by City staff: • City staff will accompany CDM personnel on a tour of the Selva Marina Golf Course and existing water supply system. This will include inspection of the artesian well, golf course pump stations and flow control weir. • The City will provide CDM with information regarding proposed rehabilitation of the flow control weir. • 4.0 TIME OF COMPLETION It is estimated that it will take approximately 60 days from receipt of the City's written notice-to-proceed to complete Tasks 1 through 3 above. 5.0 COMPENSATION AND PAYMENTS The method of calculating fees was previously established in Attachment C of the Master Services Agreement dated December 12, 2000 for the estimated level of effort. The lump sum fee for Tasks 1 and 2 inclusive, as shown in Table A.3-1, is $39,039. CDM will submit monthly invoices to the City based on the percent of work completed. Task 3 will be invoiced monthly at approved hourly rates and will not exceed the upper limit of $8,360. • CDM Camp Dresser&McKee Inc. 4 CUP_RAI2.doc / 10/1/01 0 • • • - Table A.3-1. Summary of Estimated Project Costs' City of Atlantic Beach,Florida SJRWMD Consumptive Use Permit Request for Additional Information Groundwater Modeling and Additional Analysis of Reuse Feasibility Task No.2000- Lump Sum Senior Technical Senior Project Design Advisor Officer Manager Engineer Designer Drafter Clerical Total Total Work Task Description $137.50 $121.00 $88.00 $66.00 $57.75 $49.50 $35.75 Manhours Cost 1 Additional Analysis of Reuse Feasibility 8 12 8 60 40 24 24 188 5 11,572 2 Groundwater Modeling 2a Data Collection&SJRWMD Coordination 2 4 16 40 0 0 8 88 $ 5,093 2b Perform Pumping Simulations 4 12 24 BO 0 8 8 132 S 10,076 2c Prepare Modeling Report 6 8 24 40 8 32 40 152 S 10,021 1 20 36 72 220 48 64 80 520 Lump Sum Labor Total $ 36,762 Other Direct Costs copies 1,600 a S 0.10 $160 bluelines 15 0 $ 1.25 $19 mylars 0 @ $ 11.00 SO pc 78 @ $ 12.00 $912 aced 56 a $ 20.00 $1,120 fax 20 © S 1.00 $20 express mail 4 0 $ 8.00 $32 courier 2 © $ 7.00 $14 Lump Sum ODC Total S 2,277 Lump Sum Project Cost $ 39,039 Not-to-Exceed • Senior Technical Senior Project Design Advisor Officer Manager Engineer Designer Drafter Clerical Total Total Work Task Description $137.50 $121.00 $88.00 $66.00 $57.75 $49.50 $35.75 Manhours Cost 3 Meetings 8 Project Coordination 20 12 32 16 0 0 8 68 $ 8,380 20 12 32 18 0 0 8 68 Not•T,o-Exceed Labor Total S 8,360 t7 H to Total Estimated Project Cost S 47,399 C fAa N O 4 O4t — 00 a AB cue RA12 11012/2001 ATTACHMENT E _ OCTOBER 8, 2001 COMMISSION MEETING t • October 1, 2001 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Han 1 y anager SUBJECT: City Mana er's Report City of Jacksonville Franchise Requirements; Last summer the City of Jacksonville adopted a comprehensive ordinance to regulate utilities utilizing Jacksonville's rights-of-way. An employee in their Finance Department sent a copy to Atlantic Beach in September requesting that Atlantic Beach sign a franchise agreement in accordance with their newly adopted ordinance. The language of the ordinance is confusing in several areas and appears to be written to address the recent changes in state law concerning telecommunications suppliers. A number • of the provisions in Jacksonville's ordinance do not appear to reasonably apply to water and sewer systems. A letter has been sent to the City's Finance Department requesting clarification on a number of these questions. You should have already received a copy of that letter. Phone Survey for Community Center; You previously approved the execution of an agreement with Urbanomics, Inc to perform a market analysis/feasibility study for the possible location of a community center in the Atlantic Beach area. One major task in that scope of services is to conduct a phone survey of area residents to determine their interest in such a center. Attached for your information is a copy of the questions that will be asked in those telephone surveys. 4110 Sent by: URBANOMICS,INC. 9047302530 09/27/01 1 0:56AM Job 705 AGENDA ITEM#9 OCTOBER 8,2001 • Interviewer Name: Date: Zip Code: Atlantic Beach/Neptune Beach Community Center Feasibility Study Resident Survey Questionnaire Good morning/afternoon/evening, my name is (name of interviewer)__ .. I am with Market Horizons, a Jacksonville market research firm. First, please let me assure you that we are not selling anything. We are conducting an opinion survey for the Boselli Foundation (Jacksonville Jaguars star Tony Boselli), the YMCA, and the Cities of Atlantic Beach and Neptune Beach to determine the interest of area residents in a new community center in the Atlantic and Neptune Beaches area. We would like to include your household in our survey, and assure you that any information and opinions you share with us will be in confidence. This survey will only take a few minutes. Am I speaking with a head of your household (single adult, husband, wife, mother, or father)? -- If Yes (CONTINUE) -- If No (ASK IF PERSON CAN COME TO THE PHONE AND RE-START) -- If Not Available (ARRANGE CALL-BACK) -- If Party is Not Interested (THANK AND TERMINATE) • Thanks for your cooperation. May we begin? 1. In which community do you currently reside? (READ LIST) a. City of Atlantic Beach b. City of Neptune Beach c. Mayport area of Jacksonville d. Other (ASK TO SPECIFY) e. Don't Know/No Answer (DO NOT READ) 2. Is any person in your household a member of a YMCA in the Jacksonville area? a. Yes (ASK TO SPECIFY) b. No c. Don't know/No answer • 3. Is any person in your household a member of or regularly use a private health club, gym, or fitness center? a. Yes (ASK TO SPECIFY) b. No c. Don't know/No answer • I Sent by: URBANOMICS,INC. 9047302530 09/27/01 10:57AM Job 705 AGENDA ITEM#9 OCTOBER 8,2001 • S 4. Is any person in your household a member of a private swim club, beach club, or country club? a. Yes (ASK TO SPECIFY) b. No c. Don't know/No answer 5. About how frequently do persons in your household utilize the types of club facilities mentioned in the first few questions? (ASK OF ONLY TO THOSE WHO ANSWERED "YES" TO 02, Q3, OR 04)( READ LIST) a. Several times per week b. Several times per month c. Occasionally d. Never e. Don't know/No answer 6. The community center envisioned for Atlantic Beach and Neptune Beach would be a place to socialize, learn, recreate, and exercise. and may include a variety of fee-based indoor and outdoor facilities and programs. What is your opinion of the need for a community center which serves all age groups? (READ LIST) a. Strongly needed b. Somewhat needed c. Not very needed d. Not at all needed (SKIP TO 0 10) IIIe. No opinion/No answer 7. How interested are persons in your household in the following types of community center facilities? Which term best describes this interest-- very interested, somewhat interested, not very interested, or not at all interested? (READ AND RECORD CHOICE FOR EACH) Vi Si NVI NAA UK/NA a. Indoor swimming pool 4 3 2 1 0 b. Basketball court/gym 4 3 2 1 0 c. Handball/racquetball courts 4 3 2 1 0 c. Fitness/exercise equipment 4 3 2 1 0 d. Weight room 4 3 2 1 0 e. Auditorium/stage 4 3 2 1 0 f. Card/game room(s) 4 3 2 1 0 g. Meeting/class room(s) 4 3 2 1 0 h. Billiards/ping-pong tables 4 3 2 1 0 I. Lounge/gathering room 4 3 2 1 0 j. Computer lab 4 3 2 1 0 k. Kitchen 4 3 2 1 0 I. Video games/arcade 4 3 2 1 0 • 2 Sent by: URBANOMICS,INC. 9047302530 09/27/01 10:57AM Job 705 AGENDA ITEM#9 OCTOBER 8,2001 • 8. How interested are persons in your household in the following types of community center programs? Which term best describes this interest—very interested, somewhat interested, not very interested, or not at all interested? (READ AND RECORD CHOICE FOR EACH) VI SI ILLI NA DK/NO a. Swimming instruction 4 3 2 1 0 b. Youth competitive swimming 4 3 2 1 0 c. Adult basketball/volleyball leagues 4 3 2 1 0 d. Youth basketball/volleyball leagues 4 3 2 1 0 e. Fitness programs (aerobics, etc) 4 3 2 1 0 f. Weight training 4 3 2 1 0 g. Gymnastics 4 3 2 1 0 h. Martial arts 4 3 2 1 0 I. Teen leadership development 4 3 2 1 0 j. Day camp 4 3 2 1 0 k. Pre-school day care 4 3 2 1 0 I. Parenting classes (Mommy & Me, etc) 4 3 2 1 0 m. Arts and crafts classes 4 3 2 1 0 n. Senior health and fitness activities 4 3 2 1 0 o. Senior social activities 4 3 2 1 0 9. If a new community center has some combination of indoor and outdoor facilities such as a swimming pool, gym or all-purpose room, game room, places for social and learning activities,and various recreational,social,and educational programs, about how frequently are persons in your household likely to utilize a fee-based community center? (READ LIST) 0 a. Three or more times per week b. Once or twice per week c. Several times per month d. Several times per year e. Never/Hardly ever f. Don't know/No answer (DO NOT READ) 10. Are there any teenagers in your household (ages 13 through 18)? a. Yes (IF YES, ASK HOW MANY) b. No (IF NO, SKIP TO Q12) c. No answer 11. In which of the following activities are teenagers in your household involved on a regular basis either after school and/or at other free times? (READ LIST) a. Team sports such as football or baseball b. Individual sports such as gymnastics or competitive swimming c. Fitness, exercise, or martial arts programs d. Arts, crafts, and like activities e. Dance, theater, and like activities f. Church-related programs g. No activities in particular h. Don't know/No answer(DO NOT READ) • 3 • Sent by: URBANOMICS,INC. 9047302530 09/28/01 10:46AM Job 713 AGENDA ITEM#9 OCTOBER 8,2001 • 12. What is your opinion of the need for a teen-oriented center serving the Atlantic and Neptune Beaches area? (READ LIST) a. Strongly needed b. Somewhat needed c. Not very needed d. Not at all needed e. No opinion/No answer 13. A skateboard park is also being considered as part of a community center. What is your opinion of the need for a skateboard park serving the Atlantic and Neptune Beaches area? (READ LIST) a. Strongly needed b. Somewhat needed c. Not very needed d. Not at all needed e. No opinion/No answer 14. About how much would you expect to pay per month for persons in your household to be able to utilize various facilities and programs offered in a community center or teen center to the extent of use anticipated for persons in your household? (READ LIST) a. Less than $25 per month b. $25 to $50 per month c. $50 to $75 per month 1110 d. No opinion/No answer (DO NOT READ) 15. It is hoped that private contributions would be used to help fund the community center. It may also be necessary to use local taxes as a funding source. How likely would you be to support the use of local taxes to help fund development and operation of the center--very likely, somewhat likely, not very likely, or not at all likely? (READ LIST) a. Very likely b. Somewhat likely c. Not very likely d. Not at all likely e. No opinion/No answer (DO NOT READ) The following few remaining questions are to help us analyze results by household characteristics: 16. In which of the following age groups are you? (READ LIST) a. Under 25 b. 25 to 34 c. 35 to 44 d. 45 to 54 e. 55 to 64 f. 65 to 74 g. 75 and over h. No answer (DO NOT READ) • 4 Sent by: URBANOMICS,INC. 9047302530 09/27/01 10:58AM Job 705 AGENDA ITEM#9 OCTOBER 8,2001 i17. What is the highest education level you have completed? (READ LIST) a. Grade school or some high school b. High school graduate c. Vocational/technical school d. Some college e. College graduate f. Graduate degree g. No answer (DO NOT READ) 18. What is your marital status? (READ LIST) a. Single b. Married c. Widowed or Divorced d. No answer (DO NOT READ) 19. Which of the following categories include your total annual household income? (READ LIST) a. Under$25,000 b. $25,000 to$35,000 c. $35,000 to $50,000 d. $50,000 to $75,000 e. $75,000 to$100,000 f. Over$100,000 • g. No answer (DO NOT READ) 20. Are there other children under the age of 18 in your household? a. Yes b. No (SKIP TO Q32) c. No answer 21. How many children are in your household? (READ LIST, RECORD NUMBER) a. Under age 5 b. Age 5 to 12 c. No answer (DO NOT READ) 22. What is your sex? (IDENTIFY BY VOICE, ASK ONLY IF UNCERTAIN) a. Male b. Female That concludes our survey. Thank you for taking the time to share your opinions with us. Good- bye_ • 5