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08-27-01 v CITY OF ATLANTIC BEACH IP CITY COMMISSION MEETING August 27, 2001 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of August 13, 2001 2. Courtesy of Floor to Visitors: A. Sen. King & Rep. Don Davis with presentation of a reimbursement grant check for the Rose Park addition B. Report on Master Water Plan C. Palmer& Cay with report on pay plan 3. Unfinished Business from Previous Meeting A. Follow-up Report from the meeting of August 13,2001 (City Manager) 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE . ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOM-MENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from Building, and Utility Sales Departments (City Manager) 5. Committee Reports: 6. Action on Resolutions: 7. Action on Ordinances: A. Ordinance No. 65-01-29 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, CLOSING, VACATING AND ABANDONING A PORTION OF ORCHID STREET, AND PROVIDING AN EFFECTIVE DATE 8. Miscellaneous Business: A. Authorize the City Manager to enter into a contract with Northeast Florida Community Action Agency for the use of office space at Donner Community Center(City Manager) B. Award contract to Camp, Dresser&McKee in the amount of$39,597 for • assessment of the Buccaneer water wells and authorize the City Manager to sign the contract; Authorize staff to proceed with necessary repairs, with a follow-up report on the activities and costs as soon as they are available. (City Manager) Page Two AGENDA August 27, 2001 S C. Award continuing engineering contracts to Aikenhead& Odom, Edwards Engineering, and Waitz & Moye, and authorize the City Manager to sign the contracts. (City Manager) 9. City Manager Reports: 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings,and, for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the 0 appeal is to be based. Anyperson wishingto speak to the CityCommission on anymatter at this meetingshould submit a request to the P 9 City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,the City Commission may act upon any agenda subject,regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday,August 24,2001. S V V O O T T MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH E E CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT S S 7:15 P.M. ON MONDAY,AUGUST 27, 2001 PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno Theo Mitchelson Dezmond Waters, Commissioners M S AND: James Hanson, City Manager : 0 E Alan C. Jensen, City Attorney T c I O Y Maureen King, City Clerk ONE N N D S 0 COMMISSIONERS The meeting was called to order at 7:15 p.m by Mayor Meserve. The Invocation, given by Commissioner Waters, was followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the regular Commission meeting of . August 13, 2001 BEAVER X BORNO X X Motion: Approve the minutes of the August 13, 2001 MITCHELSON X X Commission Meeting as presented. WATERS X MESERVE X The motion carried unanimously. 2. Courtesy of Floor to Visitors: A. Senator King and Representative Don Davis with a presentation of a reimbursement grant check for the Rose Park Addition Mayor Meserve introduced Senator Jim King and Representative Don Davis and welcomed them to the meeting. Each legislator provided a brief summary of their efforts to obtain the funding through the Florida Recreation Development Assistance Program, and presented the city a check in the amount of$56,250 for the Rose Park addition. Mayor Meserve accepted the check on behalf of the city, and thanked . Senator King, Representative Davis, and the Duval County delegation for their support. M S Minutes Page -2- 0 E August 27, 2001 T C I 0 Y ONE N COMMISSIONERS N D S 0 J.P Marchioli of 414 Sherry Drive felt a skateboard park should be a high priority and suggested that it could be frozen and used as an ice skating rink in the winter, expressed disappointment that the ordinance concerning voting districts was not adopted, and disagreed with the Aikenhead and Odom recommendations for alterations to the weir at Fleet Landing. • Alan Potter of 374 Second Street referenced the Aikenhead and Odom report of August 13, 2001 and stated that the engineering firm had been hired to design a system which would stop flooding in the core city area, and if they could not accomplish what they were hired to do, it should be considered a breach of contract. He felt the firm should resign and refund the city$900,000. B. Report on Water Master Plan Don Maurer of the firm of Camp, Dresser and McKee, lead engineer for the project, distributed a final report on the Water Master Plan to the Commissioners. The report is attached and made part of this official record as Attachment A. 0 Mr. Maurer provided an overview of the city's water system capacity to serve the present and future needs of the residents. He recommended that the Atlantic Beach and Buccaneer water systems be interconnected into one major system, which would resolve most water pressure problems. He also recommended that old undersized waterlines on Beach Avenue, Ocean Boulevard, Sherry Drive and East Coast Drive be replaced to provide better fire protection, as well as several lines on the north side of the service area. Mr. Maurer indicated that the system analysis revealed that the city's supply, treatment and storage were adequate and an interconnected system would provide an adequate level of service to 2025. He said the city's water system was well operated and maintained system and recommended short and mid term improvements, including and water well rehabilitation. Mr. Maurer indicated that the Water Master Plan report would be finalized after taking into account any comments made during the meeting. He indicated that long term system improvements would be made and associated costs provided in the report. Following his presentation, Mr. Maurer,responded to commissioners' questions. III M S Minutes Page -3- o E August 27, 2001 T C I O Y ONEN • C. Palmer and Cay Report on Pay Plan COMMISSIONERS N D S 0 Karen Collins of Palmer and Cay distributed copies of the Classification and Pay Study for city employees. Ms. Collins gave an overview of the process used by the company to determine the fourteen pay grades and rates of pay defined in the study. Benefits were reviewed and recommendations were made for the city to adopt a compensation and benefits strategy. The cost to implement the plan was reported to be $268,000. A synopsis of the presentation is attached and made part of this official record as Attachment B. (The Pay Rate and Classification Plan 2001 is on file in the Office of the City Clerk). Barry Miles of Palmer and Cay reported regarding the City's benefit package,which he felt was slightly above market. A brief discussion ensued and concern was expressed that the city's current health insurance carrier was discontinuing their health insurance business at the end of the year and no other carrier had yet agreed to take on the city's coverage due to several large claims. Mayor Meserve indicated that the city wished to pay its employees a fair wage, but the health insurance issue was of great concern and would have to be considered as part of the plan implementation. Mayor Meserve 0 indicated that he had contacted the City of Jacksonville regarding participating in their health insurance plan, but had not yet received a response. He felt the city could not implement the pay plan before the health insurance issue was resolved. 3. Unfinished Business from Previous Meeting A. Follow-up Report from the meeting of August 13, 2001 City Manager Hanson briefly reviewed each item of his written report, a copy of which is attached and made part of this official record as Attachment C. In addition to the written report, City Manager Hanson reported on the following: Twice a Week Yard Trash Collection City Manager Hanson reported that increasing yard trash collection to twice a week would increase the monthly rate by$1.86 per customer. Public Works Director Kosoy indicated that he had contacted BFI concerning the additional pick up,but BFI had not confirmed if they • would honor their bid price for the service. M S Minutes Page -4- 0 E August 27, 2001 T C I 0 Y ONE N • National Lifeguard Competition COMMISSIONERS N D S 0 Chief Campbell reported that eight members of the Lifeguard Corps participated in the competition and of the 1,400 lifeguards competing, Ty Miller received a gold medal for rescue paddle and Jeff Hill placed 5th in the two-mile run. Chief Campbell indicated that the competition would be held in Daytona Beach next year and the lifeguards were already in training for that event. 4. Consent Agenda: A. Acknowledge receipt of monthly reports from Building Public Safety and Utility Sales Departments (City Manager) BEAVER X X BORNO X X Motion: Approve Consent Agenda Items A as MITCHELSON X presented. WATERS X MESERVE X There was no discussion and the motion carried unanimously. • 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: There was no action on Resolutions. 7. Action on Ordinances: A. Ordinance No. 65-01-29: Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, CLOSING, VACATING AND ABANDONING A PORTION OF ORCHID STREET, AND PROVIDING AN EFFECTIVE DATE BEAVER X BORNO X X Motion: Adopt Ordinance No. 65-01-29 on final reading. MITCHELSON X X WATERS X Mayor Meserve read the ordinance by title only and opened the floor MESERVE X for a public hearing. No one spoke in favor of or against the ordinance and the Mayor declared the public hearing closed. 0 Commissioner Mitchelson inquired if the city could sell this piece of property instead of just abandoning it. City Attorney Jensen responded that the law did not specifically say the city could not sell M S . Minutes Page -5- 0 E August 27, 2001 T C I O Y O N E N street rights-of-way, but the law indicated that street rights-of-way COMMISSIONERS N D Si 0 could not be used for any other purpose. Following brief discussion, the motion carried unanimously. 8. Miscellaneous Business: A. Authorize the City Manager to enter into a contract with Northeast Florida Community Action Agency for the use of office space at Donner Community Center BEAVER X Motion: Authorize the City Manager to enter into a BORNO X X contract with Northeast Florida Community Action W TCHELSON X X WATERS X Agency for the use of office space at Donner Community MESERVE X Center. Commissioner Mitchelson requested that the Northeast Florida Community Action Agency provide an accounting of their services when the contract comes up for renewal. There was no discussion and the motion carried unanimously. • B. Award contract to Camp, Dresser and McKee in the amount of$39,597 for assessment of the Buccaneer water wells and authorize the City Manager to sign the contract; Authorize staff to proceed with necessary repairs, with a follow-up report on the activities and costs as soon as they are available Motion: Award contract to Camp, Dresser and McKee in BEAVER X X the amount of$39,597 for assessment of the Buccaneer BORNO X X water wells and authorize the City Manager to sign the W MITCHELSON x WATERS X contract; Authorize staff to proceed with necessary MESERVE x repairs, with a follow-up report on the activities and costs as soon as they are available. Mayor Meserve felt that a cap should be placed on the cost for repairs and inquired if an estimated cost for the repairs was known at this time. Discussion ensued and Utility Director Kaluzniak explained the needed repairs and estimated the cost to be $15,000. Utility Director Kaluzniak's Staff Report is attached and made part of this official record as Attachment D. BEAVER X X • Amendment to the motion: The cost for repairs not to BORNO X X MITCHELSON x exceed $20,000. WATERS X MESERVE X M S Minutes Page -6- 0 E • August 27, 2001 T C I O Y ONE N • COMMISSIONERS N D S 0 There being no further discussion, the amendment to the motion and ` the main motion carried unanimously. C. Award continuing engineering contracts to Aikenhead and Odom, Edwards Engineering and Waitz and Moye and authorize the City Manager to sign the contracts BEAVER X Motion: Award continuing engineering contracts to BORNO X X Aikenhead and Odom, Edwards Engineering and Waitz MITCHELSON X X and Moye and authorize the City Manager to sign the WATERS X contracts. MESERVE X There was no discussion and the motion carried unanimously. 9. City Manager Reports: City Manager Hanson Rose Park Fence City Manager Hanson reported that he had met with the residents of • the Rose Park area and many of their concerns had been resolved, however, they were requesting that the proposed wood fence height along the back property line be increased to 8 feet to provide added privacy and to act as a buffer from the noise, light, etc. He indicated that the taller fence would cost an additional $2,200, but exceeded the city's height limitations for fences and would required a variance. City Manager Hanson requested Commission direction concerning obtaining the variance. Discussion ensued and Commissioner Mitchelson inquired if future repairs to the wood fence would damage the buffer to be planted along the fence. Commissioner Beaver stated that a 12-15"buffer between the fence and plant material would be needed. The Commissioners felt that the taller fence was needed to ensure privacy and agreed that City Manager Hanson should work with staff to submit the required variance request to the Community Development Board. Lawn Service City Manager Hanson reported that Golden Rule had given up its 40 contract with the city for lawn service and C and S Lawn Service had picked up the contract on an emergency basis and would be providing lawn care until the a new contract is put out for bids and awarded. _ M S Minutes Page -7- 0 E August 27, 2001 T C I O Y ONE N 40 He indicated that the costs would be over$10,000 until the new COMMISSIONERS N D S 0 contract was awarded. ° - Commissioner Beaver indicated that some dead palm trees at the Adele Grage Cultural Center should still be under warranty and should be replaced by Golden Rule. City Manager Hanson stated that he would meet with Parks and Recreation Director Johnson regarding this matter. Community Center Feasibility Study City Manager Hanson reported that the feasibility study had begun and the firm carrying out the study would conduct 400 telephone surveys in Neptune Beach and Atlantic Beach and would use the Teen Council as a focus group. City Manager Hanson hoped the news media would write an article on the survey so residents would realize it was a legitimate survey, not another just another telemarketer calling. Tree Board Appointments City Manager Hanson reported that the terms of Mae Jones and • Camille Hunter had expired and Mrs. Jones was not eligible for reappointment. It was pointed out that two of the three members whose terms expire in January 2002 were also ineligible for reappointment. City Manager Hanson requested that the Commissioners find replacements to fill the vacancies. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Waters • Referenced a letter received from Patricia Goelz concerning maintenance of sidewalks, and requested that the city adopt some type of program to keep shrubbery trimmed away from sidewalks if homeowners do not maintain their property. • Reported on his attendance at the 75th Annual Florida League of Cities Conference. Commissioner Waters report is attached and made part of this official record as Attachment E. Commissioner Mitchelson • • Reported that he would be attending the annual Florida Beach and Shore Preservation Conference in September and noted M S Minutes Page -8- 0 E August 27, 2001 T ' C I O Y ONE N • that information received from the Army Corp of Engineers COMMISSIONERS N D S 0 concerning scheduling of the local beach renourishment project conflicted with scheduling information received earlier. Commissioner Borno • Reported that he had noticed an increase in speeding on Seminole Road which he believed to be related to the Sherry Drive reconstruction project funneling more traffic onto Seminole Road. Commissioner Beaver • Reported that the city had received another check for$5,000 for the Adele Grage Cultural Center renovations. • Requested that a resolution be drafted honoring Mae Jones for her years of service on the Tree Board • Noted that yard trash, garbage and recycling collections all occurred on Mondays and an excessive amount of yard trash 111 was being dropped in the streets. He felt that the collection schedule may have to be changed and the contractor needed to be reminded to pick up the debris from the streets. • Provided information regarding the staff leasing company used by his company that provides a payroll service and health insurance for his employees. He suggested this company might be able to provide health insurance to the city. 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I4.• . • . jt , „ — ....::•. 1 4,4• i 4' • 4 A' • • - . . - .1.'...% ' '- ' t Location Map Legend + i 7115E121 I=Buccaneer Service Area F-1 Vacant Residential Vacant Commercial 600 0 600 1200 1800 F,-' II -- Du.COUnly.FlOride I I Vacant Institutional Figure No.5-2 City of Atlantic Beach Water Master Plan CDM camp Dresser dr McKee Inc Vacant Parcels Within Buccaneer Service Area 1\ i1 "d I]1h TT ./ 1 r �1 �1 � �� � P1 .ir1 (-) -J- _ „ EvaIu „ � - water syste 1 to serve - Water Supply - Wat - reatment ransmission and Distribution Create a funcoI GIS tool r- OP Dvelop pIJJ1at promotes operational efficiency and cost savings Formulate recommendations for orderly expansion and capital improvements li Ille Ile Ilb SPrVillf,* Are _Mt P . • , . . I . • . . ' 1 - . . . . .. . . . , . . .. . 35,000 -., - ,• - - 30,000 - -- -- -- • - . - .. - .. _. __ -- -- -- -- .. .. __ -- . . - .I.. ._ I __I .- .. 25,000 -- -- -- --I-- I-- --- -- -- -- -- -- -- -- -- -- .. . - -- - -- -- -- -- -- -- __ -- .. .. -- -- -- -- -- -- -- -- -- -- .. . - -- -- -- -- -- __ __. .. .. __ __ -- -- -- -- -- -- -. .. __ -- .. . - -- -- -- -- -- __ .. __ .. .. .. --- .. .. -- -- -- -- -- -- -- -- -- -- -- -- ._ . .. .. __ .. .. .. __. .. .. .. -- .. -- • -- .. __ -- .. . -- .. .. .. I-- -- ----I.... __i __..:-.. :-..I. ........... _ .......... _...-ii ...-1-..... 1.... "I1 i.i. .. __ ° 20,000 - -- --I-- -- -- --I-- I -- -- -- -.- -- - -- -- -- -- I-- :: l- Ill -- • .. .. .. ._. .. .. .. .. -- -- -- -- -- -- -- -- -- -- -- •- __ __ .. _ - __ _ _ __ .. __ __ __ ._ .. -- -- -- -- -- .. ._ O. - -- -- _ o 15,000 - -- -- -- -- - -- -- -- -- - -- - CI. -- -- -- -- -- -- -- .. .. . 10,000 - -- - -- -- -- -- -- -- -- - .. .. __ __ .. .. ... -- -• -- -- - •- -- .. .. __ -- .. .. _. __ .. .. .. .. . .. .. .. .. .. .. .. .. .. ._ _. .. .. ._ .. ,.. __ .. .. . .. .. .. 5,000 - -- -- -- .. -- -- -- -- -- -- -- -- -- -- -- -- -- -- • __ .. .. .. __ _. .. .. .. .. -- -- -- -- -- -- -- .. .. _. _. .. . 0 , , , 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 Year • Atlantic Beach Service Area Population CI Buccaneer Service Area Population 1 :I 1 r) fj f' i da potiouie 'iV 1 r r' flP!! i 'V ' Prn ! n ► 8.00 7.50 - 7.00- 6.50 - 6.00 - rn E 5.50 - v E - 8 4.50- m 4.00- d 3.50- 0 a 3.00 2.50 - 2.00 - Atlantic Beach Service Area Capacity:7.56 mgd Note: 1.50- Atlantic Beach Service Area Capacity:4.97 mgd (WTP No.2, Well No.4 Out of Service) 1.00 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 Year - Total Demand Total Demand(IvVF faking Factor) - Service Area Capacity - - - Capacity with Largest Well Out of Service B_ • Ciladfli ("fit:), P (i) taut r,) _f .f1 - _r ( Picijicry ___________ _ . _ _ __________ ___________ __________ ___________ . 3.60 3.40 3.20- 3.00- 2.80- lc,' 2.60- E c 2.40 - (13 E 2.20 - d2.00 z • am am Imo 5 a, 1.80 �o 0 1.60 a. 1.40 1.20 Buccaneer Service Area Capacity:3.43 mgd 1.00- Note: Buccaneer Service Area Capacity:1.99 mgd 0.80- (WTP No.3, Well No.2 Out of Service) 0.60 ' 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 Year -Total Demand Total Demand(Kr Faking Factor) - Service Area Capacity - - - Capacity with Largest Well Out of Service Combir�eJ J l� \�i AI+ Piiaü1e WatrT " I' ll ) -lln (1 P _i° r 1 �'' 11.50 11.00- 10.50- 10.00- 9.50- 9.00- = 8.50: . . . . .. . . . . . . . . . M MI NB M MI M M M M M M NS MI M MI M M M Mil M MI M MI M M.NM M M M IM rn E 8.00- E c 7.50 - E 7.00 - d 6.50 IO 6.00 3 6.00 E 5.50 E S. 5.00 4.50- 4.00- 1 3.50- Combined Service Area Capacity:10.98 mgd 3.00- Note: Combined Service Area Capacity:8.40 mgd 2.50 - (WTP No.2, Well No.4 Out of Service) 2.00 . . . , . . . . . . 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 Year - Total DemandTotal Demand(MJF faking Factor) - Combined Service Area Capacity Capacity with Largest Well Out of Service - - - Distribution ±iy-stern Iiydrufr 044wilell . ._ ___ _ , . _ — _ _ _ , ,.. ._. . . , , .. _ ,_ _._ ______ _._____._________________ . ... ,.. ... ir. ..... .. _„..... . , .._. ...IF_ imp,. ........., ........... ... ... ..,,..... . Actual meter data �FdB ¢eem Qeiete Qmw Ede Exchange �canerio Dols Qo1Nes dela Acad ,1_912,j �•HAIaIJ 1.1.1el_1l�lAladelgl -I-IJ%hh►J+lelck1Q1zU talq;J .1., DO -a, .J JI eYI6Yr, 1.114j . u siir -1 ® Z>-' ' g WTP No. aIt Fire flo ... a e — 50, 1 , - ,..�\ g MN INN --- to 200 1 f4- -gp y 1tv r WTP No. 3 Oilefilatiallti ressure I_ Alf lir a { J6 range — 2 0 t p+:. w WTI' No. 2„,,r a b. LT.711 0 Ill N M ..... iLivrealt il - , Irm`gB%-ii-littrifiet -5 [A IIIIF Tit wit; IF • loft / it 1 it I /\ ,,,./ .J J J J 120ZUMA`OAY_FF Seldom.°20.JA1101 tit-Inti ill Ir4101q1 A 1111Z1t10.101►1 kommand: System ade uate fora IMP max da andpeakY a ilillti hour ' 1 V1 FIrefi , A , dm, :'envies ` Y de tit in soy ea -- r . 1112/Ate :: I m plawagwatsIIKT-42.4n—DrillajigaiL recoil f . d for Willirk0 11IVB► • ..Bear , Ocean , E. 1� -- ■t� Ai N Coast 0 Location Map Legend * Service Area Interconnect °' Atlantic Beach WTP No.1 Pipelin Beach esP No.2 f/ NPipeline Upgrades 600 0 600 1200 1800 Feet Water Distribution System ® Dual cou,i,,n... ZAtlantic Beach Service Area Waterline shp Figure No.7-1 City of Atlantic Beach Water Master Plan Proposed Solutions to Fire Flow Capacity CDM Camp Dresser&McKee Inc. Atlantic Beach Service Area LI , [ Most system o o 1 41 I. III deficiencies addressed ' L by intnnect o CIin. , ...__.,,, .„ . __, ___\,___, (./ . ,, ___,\ _ . . _ , ..„. . .. , ., ., ... , P I � ow deficiencies �, A ,,,.... _, 01.. Orth enda -11 ---1 iI ':,, ,• , , : ,, i / , ,, —7-- • '' / .1_,' - lmpj.pynts ,,., I .. , ,..„, ,- , 1 , , r - c • ft) Au - dect. for j+ •' , � : , , �� • • auj1_,, - ena t, Old • I ,1, :: .,... 1-- ---, Y,. Mayp . and ,� ,__J , \, r Wondew rood, and ,_,.4 __,.. . . --.,=, \ Songbird Location Map Legend N` * Service Area Interconnect 30222m • Buccaneer WTP N o.3 • Buccaneer WTP No.4 N Pipefna Upgrades NW ater D atriDution System 500 0 500 1000 1500 Feet • ® wxcwn ee ''Roads nBuccaneer Service Area Figure No.7-2 City of Atlantic Beach Water Master Plan Proposed Solutions to Fire Flow Capacity CDM pUeewr&McKee Inc. Buccaneer Service Area • � s 11F— Findinnis of System Ain*Ivsis Su ,. ly, Treatme and Storage are adequate System r � - be ope an , • rr - cted grid Interconnected systemjrovides adequate level of service 2025 Ongoing improvements must be completed rittiCitRitieN AinAttaf-ESiS Conduct staff irviews III Assess work processes Evtilitufflty exp.- ) ditur E - ,#e c egi 1 - P ilities autos ati. • r Formulate recommendations for implementation of a continuous improvement process Findinnis Efficiftnirm Analvsi-s � ell operated - well maintained systems � unit �• sts of production -1f] �J pesation Sem.wLexj o n e cprofit - port r O&M co s ficH SCADA and information technology are _:� : keys • pis • :- r1-JII1 iJuifJJ (JVeIIifl i Ofi ] IIi fjii d ;,1L' Cirri Near e m 411 - Well Data Collection/Analysis/Cleaning $150,000 - Well Rehabilitation or Replacement $200,000 - Beach Avenue Water Main replacement $350,000 - Ocean Blvd. Water Main replacement $500,000 - Church Road Interconnect $ 20,000 - Mayport Road Water Main Replacement $100,000 - Renault Drive Water Main Replacement $ 70,000 - Songbird Drive Water Main Replacement $ 40,000 Improve Neptune Beach Interconnects $100,000 • • y •_) .11 ) iinpcii ( )01vPrilirtIr46 jjji Term ell Rehabilitation or Replacement Two-inch Water Main Replacement -- A CY Water Main Replacemen , J7)=.1I(._ Terrace System Operation Recommendations Establish den and construction criteria lmplernt V e and Hydrant replacemen ps . � as • - ��, - SCADJ Expand GIS database development Optimize Utilities Operations ! I i I t 1 ! ! ! 1 I 1 1 t D f 1 f i 1 •-,...2_._._""-...A I I lk_ Maiammonew 444...4-4.4-_, i,3IrAl.?Ply.MT:F4IM.I 7"it.g'G.•w„ W5'41•r a6`<R;c'vM'IAV Rit4t c.'.`-. ;s1V,,'p'4- VM.1'.1. .!,./ F,`fa °r:r F t`;' IA `A�t' u�'It;XtItr9'S }I.: f xg`�tetli fe b r4 ,'-y l nY y:..'' V!.;y.. 3 s R ? s --- ?''''4'1"."''''4" ... 5; - i s .$ks ! ...¢ i' ,.yX''R'Ti1�h' .'f". .e•,"T•re+ 'acs+p?`c' r*y,' 'S ?'f^ r. k, r <4 X Xv ,� b s..€ *141.' 3;y " }} Tt: i n � " .: •i p a s� 4a s • r , t.1.4r•'f"''yid •g.,. 1,•-fz"'i,V" �.. =fir' -4..` s_}Y a, r _.r5f.....' 1�,d z 7,vie2 wk �..-`1'.' ,.:1, 'G:'-,,,„i,^yni, 7 r�f <}k,..,,,t 4t.•ti„ ��, ,,�� . ,,. _r.._ . , ' I:1 £ce- X°, �•t,• '* , n .:7 }, y4Fr; Ld- -` nP” S!:,4;4 Y *}'c. S. 4 ;0i7 ,,,,,, -A' rx.��.:masxx�».b.nz-.:---- 's yr-+> _sF. y'•'r 'y -` N ' r:, %'S7�' ' f- ..r - grrt a ` >?'" �,i t ti . Vii" r:;;,,t �b. �F _..._�.,..� �;V.4:-....." z ...-k It.X K $ yE t ,,j''''e-''', t.0•••••;..r e ''''. ¢ ,�: i� iF e.r ".t' .& st '' 3 e,,re,: i ., rd U ti, R r ".. y •,1,•,,t, { aka r a ', ..,,,,p.:,,-". , -- �µ C It o f Atlantic Beac _.h -- f. i€`t{} ; 5 ' :r•t 4 ,:y.c a M 1 `` - Pyr i ,4 s r s r. r # a . : + d. .', 4 ;554• Yu..# ✓r xis r - s-a *, a ,1'v _..._ to ,3L '�,.'r01.tt'k -4-):'' wL'. 4t .. <de, a'tr' Y+e .'..- Y w,t.,"' ' '`. sn r3t �' : i trc ' .,t 3-, X " 4- n,.�._...o...._�.._....._....�.__ �~���""<4 y':�*�.- .S•a" "y�2�?�3.:�.�itsik . .'w� 't'n.. r . -i': .[ � ,,�.' r'J���+•p�''�" ..,-.1,1 -3? r �''�4., .'�'fi �.xK' S f3�?) �'y o-:: C'13'",—.,..41-.i,.:.::1' itsi ..y 8 `mGx:C:�i'%s ,dam>. ,t.. .i,. .. >+;.:,+ . .•••g--c4.4emc3::..r,tt%ig:,49:%tt7�a4 :,`;r..t4?n a.1�. t.rieee .4raehx, r':;'SaAtL•ps.ttl 11,..., WO ________ Classification and Pay Study ...... • , • I �\,,‘4,. PALMER & CAY H Iv v v CONSULTING GROUP N H H Karen Collins awaraxioaturAncieuenvezraiwoH O Barry Miles z m H H ummmursm. 0 > 06_,_ .4w 7 T r 31 dil fl n n n n n mii• o EdlitiaribudowatIlLAS r:.. i: 0' :ii- _ :� 4 Project Objectives ,,,,,.4.,,,. „,,,,,,,,..: _______ .v,4014,,,,,o.,:. ..4a ,'11 • Compensation and Benefits Strategy • External Competitiveness Review irazamewastesnamsamma • Job Evaluation/Classification System _ _._� • Job Descriptions of Fb M 53 s SMP ;..—.; A P yy.l Ly. • SalaryStructure '} l ..r `IV' 7- 5 Y.i3d2C.t y .. .. Y t -'1 �'. • • Policies & Procedures fir. , Y � • Benefits Review j Aotatozanmstattf • Cost Analysis _ e .MIIIMMIIIIIIIMMIMLUTIEWMILM PALMER&CAY CONSULTIN GROUP 2 al L L,..... i __.. E- E._— 11 V 7 - L__— _ r__.__, 114-112R9727,2-424011111111 wittrigt tj 9 a r " • • •,,r, Client Partsc1 atl!_, p o n r , ,,, •tea t _._.._.. - Rd.i-fa. ,µ *MA St iz i... .. .,tl ibiliiittUViiiiiiitailtitalittiiiii aowsermawkwasnas • City Manager _______ • Task Force . ISINSKOWNIIIIMINI • Bargaining Unit Representatives _____. ... Human Resources Department ; . . AA ,_ ,'(a��3y' n 1 ififtr w Employees 1 t.- i,;-1 ,„•„ ,,,•, .. ,. .: .,,,f0t.,• - -17.,,,, , ••, '-: c. , ;;it -..?,,,„44, 8 '.Mn',L'Sd.:l9 ... S xb 7'° il'r.- �.- (. .,..,. ,..,. , ,:,... ,.,, 4`' Al.t k '"-...%,..,%-"--- -'.- . ''.'•::,..: ' ,. I • .,.„.,,,,..,•/ft- _.... _ _ , 6z.CAY -_-_-.,..,,,.....,,,,...-_-_-.7.-...., CONSULTING GROUP . . , 1: 1! ] 1] 111111111JI i 1 1 I 1 I 1 1[0.11.M.,11iTZIOLUSO la ' --- WO.tiatIPSAISEMINewas ...-------1 ..,,. • .,-: Project Approach _ umeestawmcnosamasera ', 44..j.! 4 tVC:* Compensation and Benefits Strategy . „......„_, ,. ,4., ..s„. .. AligNIMPRZMA ---- 4atie.4,,aiec,ci;;14itii Ai • ...._____. IIMMISSITICOMMMIIIIII ‘ .._.. 210121111110.4111115121111111•11 • Input from all Task Force members, .4.4.41.Jramil...... Bargaining Unit representatives and City .,..„..,..______=...._....„ - - ---- ..........._......_ ......,.,.....,..,...... Manager .._._............. .41....\,w, ,..:-.7.7.--.;.==. • • —.- -------.- • Specific topics covered ..... :.......„,_ 12 ., .,... ..,.. .. —....------..— A i,. , i-j,),_,,..:1', ;,.;• 1 ______.. • Goals of the compensation program py iti 7,.,1,!. : 1:. A• • ., ,._ .7,--,-...-....= . •. . i J,, it, . , • • ,.....,.... • . , -. i, , #.1 r - • Market definition $,.... ------ 4k- i''''':i'. . A-T,Pr'.'•'1 '7 A ' ' 'ICI- 4-'''1- ' ' N,'' • -,41-1 • Positioning of compensation ••••••A•A••••• •••• 4, • , f31=541161156101111111110111111 M > Salary Midpoints — At Market ffilliONSISIMIIIIIIOSS ,— _:ii ..,,7 . . >Benefits — At Market its., _......_„,.,..._, . PALMER&CAY ____ --- CONSULTING GROUP lar....9,412MMI,131.11.14.1,M1 .. ,"..,. ..". .. --------- 19,1f04', VVIM,E.TZU. 4 (Lj _ x,M = ��=a Project Approach _. wee . 114 • Competitiveness External Review • Identified comparison market: • Labor market — lose to/draw from .0.11241.1.1.01.91.1111. • Specific public and private entities is • Scope and demographics - I� • External market data • Identified 44 benchmark jobs ________ • Published survey data \-• „\, 11111111111111101111 _ -- PALMER&CAY CONSULTING GROUP w 5 I I& I Ill ) MA opt ( 1 litilot X/41,1.1,910AeOntr2rita .PRK811$1.1:2Mrinwearanil Project Approach - 4-6::4•-' .....11.1a Vt.; • •4••• ;.*ttpihj. • • • External Competitiveness Review 12319/WEEIRSISMONer • ' . • — a..• .a . 31,661411 • An analysis comparing the survey data to the • • aifirMRVISSINOMINSIMINI — — City of Atlantic Beach' s data indicated: • Overall, the City' s actual average salaries AVIMIZIONSIMMENGIAP are approximately 2.6% below market median and 5 .4% below market average `Sfrari.nr22111M1919172011 ---- WrATar—A,VVEC.,71,17 qiente.11.01•Irecirserx.,1 31,MIMMT211EMORI ---- VIteratti.SEVEIWIWZAWN _ma:vernal..ra-ar.o.masa,LAD PALMER&CAY CONSULTING GROUP - _- 111-110121410VADMaladirat 6 i i i I f an,aust�ae y r" 'f - 441 Project A roach _. 41* Job Evaluation/Classification . IR _& # a r t • Selected a simplified point factor system �� � Y : ralidC,E= -tt-.- based on compensable ' factors job -._„. ~ • Alljobswereratedon:• i 1 . Education • -47787', r= 2. Experience T ft. r,a P9 3. Complexity of441-V40'; ‘1.946 ` ; R � . V FLfS'�k3YUYt'r , �"+.Y+"ig+ 7 4:1,-,..'-,,e4:4:1V11,,,,,. 7-1-..-- - - 4. Consequence of Error �3.' 5. Decision-Making Responsibility , � r 6. Inside/Outside Contacts r' I -- 7. Risk/Safe Demands . ` " <' - ` ` . ;` . _� .� �., 8. Independence of Action ,� wr, __ � 9. Work Environment ' ` ' r - 10. Strategic Visioning . ' . 11 . Type of Supervision PALMER&c� CONSULTING GROUP 7 L____.I L______J I. __I t I L_ I I _1 _1 I 1 I 1 1 0 i I i 1 1 se 1 1 . r2...n..21.„2z.t,TI. .551SORMISELMEMESSal MWALVin Vi w�t , Project Approach,,,,i• tR _ n * x-„: 15iP JobEvaluation/Classification i• Multiple levels of review before reaching_________ "._ = consensus : .,;.. two" .......___,.....___ - = • Employee __ • Supervisor . , � �x -/ • Task Force ��,.,' 114 ; ,,,, or\,,p ,,_.., • Palmer & Cay r ,. ,'I Wim, , i(I \A �► I re� 1 ._________. __________. eaSSAIMG w�msw `_ _ jobs• All assigned to salaryrange based on total points ,.. . ,.. . ..„_„,.......... ==.,.... .. Pte_ CONSULTING GROUP 8 -, --, 1 t.r..+.'-'i'! — -..'"^1 .'1R 7:";., r 1 '1 M 1 1 )411, ) y. 6 = A= - Project Approach — • --- . SalaryStructure Design_• ssr...sebum= C M*3i"7r�:z{yf�, �':13a > 1e . .?r,_..�/ ,, MalitiliniliMaellilligi S IMMINIMINISIIIIMISIMII..__ • Developed salary structure ............._ ___ • Based on external competitiveness and internal equity wrieuremeretrmetwan -▪-- • 14 Pay Grades . Salary range spread of 50% to 67% ECZ2LIII_aa • Progressive midpoint differential from 9% — 14% aY b NE 4wig 4, tl „�, —7----. e'7Y. k, 'aEtic,'4 Lir •. tr I :i I - Ii 1 r P:d f anon` PAiyIFR &CAY _ .. CONSULTING GROUP 9 Alb BS Mk— I 1 1 I _I I____! 1______! Lilo L____! !_ I ! A !_ A ! ___J ,.._ L__J foJ L_J Ala- ,.r meralemarmtrxwb Pro ect Approach H m ! 4 �} { ores & Procedures=ikx� :1 ? tIfrallill/MNIMA Ram • Update Salary Structure Annually -- . - � • Hiring Range: Between minimum and midpoint gt:w, • Promotion: Midpoint differential to a maximum of 10% or "== �� to minimum FViriLea:=6 • Involuntary/voluntary Demotions: Midpoint differential to a =...: - maximum of 10% • I ,ateral Transfer: No change in salary _ �� • Performance-Based Salary Increase: Percent of midpoint I — 10 - --M 4?r -- - Recommendations • Ado t Compensation and Benefits StrategyMa • Adoptproposed structure salary Adopt• compensationpolicies & procedures = _ ' _____ ____ _ • Make necessary salary adustmenis • _._ ___ ,__.;.__=.._. Cost to minimum: $58,267 2% ofpaY roll _� Cost of compression: $ 126,832 4% of payroll -== Total Cost: $268,942 8% of payroll roll ^_ Total cost includes 4% increase based on midpoint and addressing pay .__ compression ...rn �azT 11 1 i -1 f I*-f 7-"E -r 'E f f C r r I11. MP " ikeWRWM maxcl,suvoceggx"ctrneso t*.tt. 144441 armommems—waxesnem ;44 }- Project Approach• •177-7= — External Competitive Benefits Review gews ow awl EE . Retirement Benefits • Current Structure of Qualified Benefit Formulas places the City's Retirement Plans above the regional market ^tip✓:. • Holidays • This program is competitive to slightly below the marketplace 1110.11111 � �. • PTO • The current structure is competitive with the marketplace " _ • Long Term Disability RIMAXXIMICICEMIROVIMS • -- — Only Fire employees have long-term disability as • 4 Na part of the pension plan. GGA p MT12 3 r : i 1 1 1 I 1 i IL i i i i I i i i _ r T. �;�* • Project Approach — t4:n t. External Com etitive Benefts Reviewt„, • Medical and Dental • Employees have two medical plans to choose from. The current carrier, American Heritage Life, is in the process of r = discontinuing their health insurance business. _; .ALL • The City's contribution towards medical coverage is above the market on a percentage basis. The dollar contribution for D.Ausac==m°�`. family is above what most other employees are paying. tsesokovemoafusimsem • Costs per employee for the HMO plan are running about 4% higher than other employers. Cost per employee for the PPO plan are running 13% higher than other employers. "ups PALMER&GAy CONSULTING GROUP W.. 13 - w 41 " 7 7 i1 3 3 MOM -Att Project Approach MS External Competitive Benefits Review t41 xJklaf,w4. overm • Overall the City' s employee benefits or non- cash compensation package is estimated to 0.21•90.1.0011.7.VVI.S.• be 5 % above regional market *INFIRM=it MiSINIOND dameRtemafirervo • The current Basic Life plan of lx salary is average to a below average benefit. Most employers offer a basic SIS benefit of 1 1/2 -2x salary. Employer-provided Life •Me 44•PCPY /sr..Sa 10 iIIV insurance coverage for amounts over $50,000 is imputed 110011.16.111=2P-MIEUF — on an employee's W-2. The IRS Table I rates used to MONSaanOWX.CL,MINNI• calculate imputed income have been lowered effective July 1 , 1999. INSSINSIWIRMIIIIMEOW c wave.a. PALIAER&CAY CONSULTING GROUP .•1119,313/elal 14 leg'^^, ... � r R'.. ..ya �..-.�`4R ,�; ... n -. � �� , � � 6 G i i i i alli24. IP 0 /1c- --- ,,,,,, „, ,.y �" Project Approach ---- th F.- Benefits Recommendations a- u:au.+i 0.4.110.-liiaRohla al =:_ • Death Benefits - - • Increase Basic Life to 1 1/2 to be more competitive Sitas: =�: • Rates for Life and AD&D continue to be more .: .,,,..7... -=W .,:= competitive each year. We suggest a study of the market siLiKeRilflet6SaiXt SO place be performed considering the above changes to __4 ensure the competitiveness of the plan. _ -Z. • PTO • No changes are recommended at this time _Iiiiil ,,. . memoloinamminap ouneassumestaas PALMER&CAY CONSULTING cuP h 1 5 i i i i i r i i 1 i i ilimu al i 4 f I --_-- A e . 1 4 Project Approach anrmmim�� a w Isar j ----- a Benefits R14 l " fdoL`9S '-'"52bT -°° °� • Long Term Disability • Consider adding a long term disability plan with a monthly maximum to $5000 which will cover up to .. - $ 100,000 annual salary or offer supplemental disability 4 coverage to highly compensated employees. - -:=-__ • Consider allowing employees to pay the cost of LTD �• — -- - benefits. This would make LTD benefits non-taxable to the employee. mis- t..—.ITIDerAMM '''''"ilt_"''''._"'"-= _LittL, �.�.II. PALMER&CAY CONSULTING G�2O6UP 1 .., ••• ••,[ . ., MM." �._'-. ^� P 1 moi" 10 1 y Project Approach_- rid — sivacisissirds =k�. i Benefits RecommendationsVit —---- gib Mt'3I ,� • Health Insurance Benefits • Begin the process of preparing an RFP to obtain competitive bids for the replacement of the medical plan. * _y- • Review the feasibility of offering employees a full _=r � voluntary vision plan. ,ktik�_ • Consider offering medical and dependent care flexible spending accounts C • Conduct a complete benefits compliance audit in order to assume all programs are in compliance __...,,IL PALMER&CAY CONSULTING GrUP i 1 1 I I I I i i I r i 1 i • Errilif71 110 0 71,1 K33t4`a"CMETZv4E 1 a F4 -ACR :est^7 ,t,, " _� Project A ... Benerits Recommendatton,,,„,,,,, C 2Sib1- Zi'£t:F:.:1]Iii - • Other Benefits • Consider some non-traditional benefit options which are -___ not expensive but would be moral boosters to employees aero AZa, = w such as: • Credit Union, fitness discounts, prepaid legal, financial planning seminar • Employee of the month dinner for two '---- • Long Term Care Insurance v • Lifestyle services such as: _Iiitr., _. • Dry cleaning, stamp machines t�s. ,n. .3 PALMER&CAY x. x,x, CONSULTING G�2QUP • PALmER CAY CONSULTING GROUP a ATTACHMENT C AUGUST 27, 2001 COMMISSION MEETING August 22, 2001 MEMORANDUM TO: The Honorable Mayor and Members of the City ommission FROM: Jim Hans.'11111111W 1 ' • . , .ter SUBJECT: Follow-up 'eport Orchid Street Abandonment; When the first reading of the ordinance to abandon portions of the Orchid Street right-of-way south of 2°d Street was read, a question was asked about whether the City should consider selling this piece of property off as a buildable lot. Some detailed information and background on this question may be helpful. First, the right-of-way proposed for abandonment totals 1,898 square feet. However, this could be enlarged by "squaring off' the intersection. Presently, the pavement is a little wider at this intersection and a bowtie shaped lot measuring approximately 3,932 square feet could be created. The minimum size lot in this RG-1A zoned area is 5,000 square feet. This oddly shaped lot would be very difficult to build on because of its configuration and necessary setbacks, and it would • be too small to meet our zoning code. The owner has requested the abandonment of this portion of the street at the suggestion of the City's Tree Board. On the east side of the owners lot (lot #6 on the survey) is a large oak tree. The owner intends to build a duplex on the lot, which would require removal of the tree. If the property on the west side can be acquired through the abandonment of the Orchid Street right- of-way, the location of the proposed duplex can be shifted and the oak tree saved. Last, State Law states that if the City does not use rights-of-way for the purpose that they were dedicated (Public Streets) and they are vacated, the "reversionary interest" in the street conveys to the abutting lot owners, divided at the centerline. The City has no legal authority to use that land for any purpose other than the use for which it was dedicated. Attached is a copy of the tax map on a different scale, which should make the location of this proposed abandonment more clear. Repainting of Lines on East Coast; At the last Commission meeting, the need to restripe East Coast Drive was mentioned. The City's Core City Project includes the upgrade of the old water line on East Coast to a 12-inch main. The street will be dug up and resurfaced in the process. Striping will be added when the project is complete. The striping can be done now at the request of the City Commission, but the expense would have a limited value because the street is due to be resurfaced in the coming year. 110 _ i w� / sNpi f EMI ®v t ® a� 1 ra AGENDAITEM#3A `®® AUGUST • 27, 2001 . s 4 !Ur Nam im - alnibil 111121111M4 • *WA& 4": . '° - ` 5 EE IBM TAM KIMA2 MINN t; . Ire nu ImEns. MEN = ki tt - sT � '� N. 6 TM S T. c , a nu o ce o , in v 0 R ,�, lEr � sr � yr 'e'' ,� � •�_ s r � ;, 2 re Ems► • r in -- ra 5 6.77. =Rm. , Eri E IME =CM ® � b: ' to NJ*I4 � '''t • tlo®-roam IMMO/ iar -4, .. P�l litarAbit4LmH .- ii--, :roc NM J ., 4.... tu •5•IV 4: .S) (4111r4Viikp Ake) 4, 411. 'At I zi, . . • ' i s w •rN 474* oft. - o Sl R • REl W 3 TM 5T. n . 6, / 4 ., c ifk -). 6, Alip ,. ..kg 31111 /--- wa /--,-. Nab ' •• ilir Aff,e, A. .i?, .ii.fkun LENNIE taw .„mw4th, w.. /go* .., - / , ..,:„. ,ra 0 , . :&,111„, s la Ell© vvmil ard ! P1e4 ** r MEN 1111111111 kikl #t* fr e Inmel man nwitli ° 71,47:44# (4- kiii Iti, r#LeM MIMI mon,1121i. / 11 Co . / 4.- .rim 121113111 ICI 6 . W Alb 444Wil i . ....7 ® O/ 0 ® n Q 111 VE �1', * 0,4174111 Z. \/ �. ATLANTIC WRCeI. • 6 0 Q CIRCLE In Y: .o O L7" r p „zing, - / W IST. ST. w.aS T ��/ { n Sr / ! i I ''‘'II ii) /4)/ All. . QI 1 2V 1e; It) 1 'I 131 11 ' 1. li ' 1)1(0101 .x, 1 I 1, ,,1► _�•. �,... 6J . 55 i7S' ";".. C/ iy/TJ :111 __"MIS illtaiLINIU1 /%VE (/1 '/yD,57y O/- 7 . //<' \ r____________. 0 )5. / erK fy { a ATTACHMENT D - AUGUST 27, 2001 COMMISSION MEETING CITY OF ATLANTIC BEACH CITY COMMISSION MEETING • STAFF REPORT AGENDA ITEM: Professional Engineering Services—Assessment of the Buccaneer Floridan Aquifer Production Wells SUBMITTED BY: Donna Kaluzniak, Utility Director DATE: August 3, 2001 BACKGROUND: The City is in the process of renewing the potable water Consumptive Use Permit for the Atlantic Beach and Buccaneer districts through the St. Johns River Water Management District (SJRWMD). During a pre-application meeting, the SJRWMD noted that the City would be required to perform geophysical and video logging of our eight wells as part of the permitting process. This process includes pulling the well pumps, inspecting and televising the wells, and measuring various parameters to determine the integrity of the well casings and sanitary seals, checking for voids in the open hole section of the wells, and determining their overall condition. In addition, one of the wells at Water Plant #3 (902 Assisi Lane) has been steadily losing production capability. Performing the logging and inspection activities noted above would allow us to determine the exact cause of the problem, and make needed repairs before reaching a critical • stage. Camp, Dresser & McKee (CDM) is assisting the City in the permitting process and staff requested a proposal to perform the above work and provide an analysis and recommendations based on their findings for the four wells in the Buccaneer District. Wells in the Atlantic Beach District will be logged and inspected during the lower demand period in the fall. CDM has submitted a proposal to perform the above work in the amount of$39,597. They will use W. Earl Floyd& Son, the contractor who has performed the majority of our well installation and repair work, to pull the wells and conduct the video and geophysical logging. CDM will provide a professional geologist to be on-site during this work, to observe and review the findings and make recommendations for well repairs, rehabilitation or replacement. CDM will provide drawings for any modifications recommended or made during the project. The expected time to complete this work is 2—3 days per well. If the findings show that immediate repairs or modifications are needed, staff would like to perform this work immediately, while the wells are already off-line and the pumps pulled, if possible. For this work, the City would contract directly with W. Earl Floyd & Son, at a rate of $85.00 per hour, plus materials. In order to determine if the actual cost of the logging and hourly repair rates were reasonable, staff requested quotes on these items from two other well contractors. W. Earl Floyd & Son's • logging rates were mid-range, and their hourly repair rates were less than half of the other well 1 • AGENDA ITEM#8B AUGUST 27, 2001 drillers' costs. Because staff has been very pleased with the quality of work and expertise provided by W. Earl Floyd & Son, and expects there will be some repair work required, we IIIrecommend using this firm, as proposed by Camp, Dresser & McKee. BUDGET: A total of$100,000 is available in the Water Utility Fund, under account number 400-4101-533-6300. This amount was originally budgeted for the Church Road Water Main, for which we received CDBG funds. RECOMMENDATION: Award the contract for Assessment of the Buccaneer Floridan Aquifer Production Wells to Camp, Dresser& McKee in the amount of$39,597, and authorize the City Manager to sign the contract. Authorize staff to proceed with necessary repairs, with a follow up report on the activities and costs as soon as they are available. ATTACHMENTS: 1. Proposal from Camp, Dresser& McKee. y.,„„„„... REVIEWED BY CITY MANAGER: III • 2 AGENDA ITEM#8B AUGUST 27, 2001 This is EXHIBIT A, consisting of_pages, • referred to in and part of the Agreement between OWNER and ENGINEER for Professional Services dated , 2001. Initial: OWNER ENGINEER ENGINEER's Services Article 1 of the Agreement is amended and supplemented to include the following agreement of the parties. ENGINEER shall provide Basic and Additional Services as set forth below. PART 1 —BASIC SERVICES CDM Project No.: Title of Project: Assessment and Maintenance of the Buccaneer Floridan Aquifer Production Wells • 1.0 DESCRIPTION OF TASK ORDER The work effort to be completed by CDM for Task Order No. 2000- consists of the resident oversight of contractors involved in removing the pumps from four Floridan aquifer production wells located at the Buccaneer Water Treatment Plant. The pumps will be inspected for build up of minerals (calcification) and general maintenance, repair and evaluation. Following the removal of the pump from the well, the well will be logged with video and geophysics to evaluate the condition of the well. 2.0 SCOPE OF SERVICES TASK 1 Project Planning and Scope Development CDM will develop a scope of services for the evaluation of the Buccaneer Floridan aquifer production wells. CDM will work with the City of Atlantic Beach and their contracted Well Driller on scope, costs and scheduling. TASK 2 Review Existing Data This task consists of reviewing data on existing Buccaneer Floridan aquifer production wells including location, casing diameter, depth of casing(s), total depth of the well, date • of installation, yield, size of existing pump, and water quality data. K:\andrew.siw135.doc AGENDA ITEM#8B AUGUST 27, 2001 • TASK 3 Resident Project Representation For this task CDM will place professional geologist in the field while the pumps are pulled from the wells. The geologist will work with the well driller in determining the need for maintenance or repair of the pumps. The geologist will also review the findings of the geophysical and video logging in determining the condition of the well and the possible need for well rehabilitation, as needed. It is estimated that it will take two to three days to complete this work for each well. CDM will subcontract with the city's well driller for all downhole services including pulling the pumps, geophysical logging, and video logging of the wells. Any maintenance or repairs to be performed by the well driller will be approved by the City prior to completing the work. Any costs for pump or well repairs/rehabilitation will be billed directly to the city at the well drillers hourly rate. After completion of the field work, CDM will send a letter to the city describing the work performed along with a summary of the conditions of the wells. This letter can then be sent to the SJRWMD in support of the CUP application. 2.0 ASSISTANCE OR DATA TO BE PROVIDED BY THE CITY • The city will provide to CDM the results of any recent well maintenance records or well logging performed on the wells in Buccaneer Service Area. These data will help CDM evaluate any trends in well/pump performance over time particularly between maintenance events. 3.0 TIME OF COMPLETION It is estimated that it will take between two to three days to perform the inspection, testing, and maintenance on each well. The work described above will be completed within 60 days of receipt of the City's written Notice to Proceed. 4.0 COMPENSATION AND PAYMENTS The method of calculating fees is established in Attachment C for the estimated level of effort presented in Attachment A. The lump sum fee for Tasks 1 to 3 inclusive, based upon the Scope of Services, is $ 39,597. CDM will submit monthly invoices to the City based on the percent of work completed. Other tasks or meetings at the City's discretion beyond those budgeted above by the CDM will be invoiced at prevailing hourly rates with proper documentation. • K:\endrewbiwl35.doc • i . — . City of Atlantic Beach,Florida Assessment and Maintenance of the Buccaneer Floridan Aquifer Production Wells Task No. 2000- Senior Senior Project Design Technical Advisor Officer Manager Engineer Designer Drafter Clerical Total Total Work Task Description $137.50 $121.00 $88.00 $66.00 $57.75 $49.50 $35.75 Manhours Cost 1 Project Planning and Scope Development 4 4 4 16 0 0 12 36 $ 2,871 2 Review Existing Data 0 0 2 8 0 0 0 10 $ 704 3 Resident Project Representation 12 4 12 72 0 16 24 128 $ 9,592 16 8 18 96 0 16 36 174 Subtotal $ 13,167 Outside Professionals Well Driller well Inspections 4 a $6,500 $ 26,000 Other Direct Costs copies 200 @ 3 0.10 $ 20 bluelines - a $ 1.25 $ - mylars - @ 3 11.00 $ - pc 16 © $ 12.00 $ 192 aced 8 a 3 20.00 $ 160 fax 20 a $ 1.00 $ 20 express mal 3 © $ 8.00 $ 24 courier 2 ® $ 7.00 $ 14 $ 430 Total Project Cost $ 39,597 • t� o z • d upa tJ y tii N4 O lt O 00 to 1 _ ATTACHMENT E — AUGUST 27, 2001 COMMISSION MEETING TO: A.B. Mayor and City Commissioners FROM: Commissioner Dezmond Waters ORE: 75th Annual Conference for the Florida League of Cities 1. THE EXHIBITION HALL: I spent a little more time with the exhibitors this year than in years past and was amazed by how many had done business with A.B. or had lived in the City at one time or another. Along the way,I thought I would mention a few highlights which you might find interesting. a. Sometimes you actually get a peek at the future. One of the exhibitors had one of the newer techniques for meter- reading—driveby meter reading!!! And to think that we just upgraded this decade to the `wand'!! Can you imagine you that the meter-reader no longer has to get out of his truck You simply turn the computer on and drive block by block reading the meters. If it worked for a City, it would truly be labor efficient!!! b. Even more efficient, I brought you a red brochure from a company which can further privatize this City. c. Every year there are exhibitors who can upgrade your Holiday Lighting,finance it, and store it. I'm passing the two booklets around so that you can glimpse the possibilities of an especially beautifully lit arched entrance to the City. 2. THE SEMINARS AND SESSIONS: a. The one half-day seminar that I attended was excellent: NEGOTIATION, POWER,AND INFLUENCE: THE THEORY AND PRACTICE OF THE HARVARD NEGOTIATION PROJECT. two of the presenter's points seemed worth mentioning quickly: 1. Negotiations will be more fruitful or at least, meaningful where all parties have clearly envisioned what their real goals are. 2. To negotiate successfully, the negotiator must reduce or eliminate all his assumptions which are simply negative baggage in his train of thought and argument. b. The best workshop that I selected was "SERVING AN AGING POPULATION: ARE YOU READY!" Without detailing you to death, the speakers showed some very successful ways of using employees of both government and business to help monitor the Aging in their homes which is where you want them to be—everyone from meter-readers to police had a role to play in this scenario. c. I also signed up for a mobile workshop on redevelopment which used the City of Orlando as the example. Bringing the Arts downtown has drawn more people downtown which has increased the demand for restaurants and certain types of retail Since I have seen the same thing in Asheville, N.C., it can be a winning combination BUT government is almost always a big participant. It was a great tour but it lacked substantiation about what works and what doesn't, what grants were used, how and to what degree did developers get involved. N.B.: On October 10-12, 2001 at the Hyatt Regency and the Miami Convention Center, the Florida Redevelopment Association holds its annual meeting for anyone who is interested. 3. While the Conference theme was: DOWNTOWN: CONNECTING COMMUNITIES, CULTURE AND COMMERCE, the state and national theme for this year will be: CELEBRATING THE DIVERSITY OF OUR CITIES. Every commission and council will be asked to highlight this theme in some way. Perhaps we could dedicate 2nd Mondays to various ethnic groups to present or perform. Perhaps the Teen Council could also develop a program. This theme was well illustrated by the annual banquet where we were entertained by culturally/ethnically different band and singers or chouruses whose songs were both patriotic and celebrating diversity. 4. It remains disappointing for both the local League and the state League that the N.E. beaches are not more actively involved. With the exception of Dick Brown who already has an existing network, our Beaches were either underrepresented or underinvolved The City managers for both Neptune and Jax Beach were present;Rich Shore and Bennie Furlong represented Jax Beach; Bob Shimp and Ron Petronick represented Neptune Beach; and former Mayor Billy Howell and I presented the colors for Atlantic Beach. Mayor Howell had served as president of the League in • 1981. But you don't find many N.E. Beaches folks on Committees which means that League policy which is meant to influence legislation is formulated by the folks from South and Central Florida or the Ten Largest Cities. We might want to think about increasing our participation. 5. I want to thank the Commission and the City for allowing me to attend—I learned a lot, networked a little, and my wife and I had a very good time! Thanks! r -4111111111111b- Key Legislative Dates (Tentative -Last Updated: 8/13/01) UPDATED 2001 August 23-25 Annual Conference at the Wyndham Palace Resort—Lake Buena Vista 23 FLC Policy Committee Meetings at the Wyndham Palace Resort—Lake Buena Vista September 10-14 Interim Legislative Committee Meetings 14 FLC Policy Committee Meetings at the Airport Marriott Hotel—Tampa 19 Trust Meeting—Key West 20-23 Board of Director's Meeting—Key West October 8-12 Interim Legislative Committee Meetings 12 FLC Policy Committee Meetings at the Hyatt Regency Airport Hotel— Orlando 22-26 Interim Legislative Committee Meetings November 5-9 Interim Legislative Committee Meetings 15-16 Legislative Conference at the Hyatt Regency Airport Hotel—Orlando 16 FLC Policy Committee Meetings at the Hyatt Regency Airport Hotel—Orlando 26-30 Interim Legislative Committee Meetings December 3-7 Interim Legislative Committee Meetings 48 NLC Congress of Cities Conference—Atlanta, Georgia 17-21 Interim Legislative Committee Meetings 2002 January 7-11 Interim Legislative Committee Meetings 22 First Day of the 2002 Legislative Session February 20 FLC Legislative Action Day—Tallahassee • March 8-12 NLC Congressional City Conference —Washington, D.C.