06-25-01 v CITY OF ATLANTIC BEACH
• CITY COMMISSION MEETING
June 25, 2001
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Public Hearing on Selva Marina held on June 4, 2001
and the minutes of the Regular Commission Meeting of June 11, 2001
2. Courtesy of Floor to Visitors:
3. Unfinished Business from Previous Meeting
A. Follow-up report from the meeting of June 11, 2001 (City Manager)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED
SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOM-
MENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS
A. Acknowledge receipt of monthly reports from Public Safety and Code
Enforcement Departments (City Manager)
B. Award Contract to Miranda Contracting in the amount of $243,075.80 for
Dutton Island Preserve Project, excluding the pavilion, pursuant to the
specifications of Bid No. 0001-06 (Rebid) (City Manager)
C. Authorize extension of contract with Jones Chemicals for a period of one year
for the purchase of chlorine and sulfur dioxide year at their bid price submitted
under Bid No. 9899-24 (City Manager)
D. Acknowledge receipt of report from the Human Resource Department
regarding health insurance coverage (City Manager)
E. Acknowledge receipt of report from the City Clerk regarding changes in
Financial Disclosure Laws(City Clerk)
F. Acknowledge receipt of report from the City Clerk regarding requirements for
including a referendum on the ballot for the Municipal Election on October 2,
2001 (City Clerk)
5. Committee Reports:
6. Action on Resolutions:
A. Resolution No. 01-12
• A RESOLUTION OF THE CITY OF ATLANTIC BEACH PROVIDING
FOR THE FUTURE USE OF THE ADELE GRAGE COMMUNITY
CENTER, AND PROVIDING AN EFFECTIVE DATE (Comm. Beaver)
Page Two AGENDA June 25, 2001
411 B. Resolution No. 01-13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH CHANGING
THE NAME OF THE ADELE GRAGE COMMUNITY CENTER TO THE
ADELE GRAGE CULTURAL CENTER, AND PROVIDING AN
EFFECTIVE DATE (Comm. Beaver)
7. Action on Ordinances:
8. Miscellaneous Business:
A. Authorize a five percent (5%) pay increase and a$300.00 per month car
allowance for the Utility Director(City Manager)
B. Designate Commissioner Waters as Atlantic Beach's voting delegate and the
75th Annual Conference of the Florida League of Cities (City Manager)
C. Receipt and discussion of recommendations of the Stormwater Review
Committee (City Manager)
9. City Manager Reports:
A. Rose Park ribbon cutting
B. Report on Consumptive Use permit renewal
• 10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter
is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk by 5:00 PM, Friday, June 22, 2001.
•
V V
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH E E
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CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY,JUNE 25, 2001
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tern
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
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AND: James Hanson, City Manager o E
T C
Alan C. Jensen, City Attorney I 0 Y
Maureen King, City Clerk ONE N
N D S 0
COMMISSIONERS
The meeting was called to order at 7:15 p.m by Mayor Meserve. The
Invocation, given by Commissioner Waters, was followed by the Pledge
of Allegiance to the Flag.
go1. Approval of the minutes of the June 4, 2001 Public Hearing on
Selva Marina Streets BEAVER X X
BORNO X X
Motion: Approve the minutes of the June 04, 2001 Public MITCHELSON X
Hearing as presented. WATERS X
MESERVE X
The motion carried unanimously.
Approval of the minutes of the regular Commission meeting of
June 11, 2001
Commissioner Borno requested that Page 10, Paragraph 5 of the minutes
be amended to reflect that Commissioner Mitchelson cast the nay vote. BEAVER x x
BORNO X X
Motion: Approve the minutes of the June 11, 2001 MITCHELSON X
Commission Meeting as amended. WATERS X
MESERVE X
The motion carried unanimously.
2. Courtesy of Floor to Visitors:
Don Wolfson, Chairman of the Community Development Board,
thanked the Commission for their previous work with the Board and
• requested a joint workshop with the Commission to further discuss Section
24-85 of the Zoning Ordinance. The workshop was tentatively set for
July 30, 2001.
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June 25, 2001 T C
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J.P. Marchioli of 414 Sherry Drive commented on the following: (1)his COMMISSIONERS N D SE N0
good fortune for not being cited for an expired driver's license when
stopped by an officer, (2)the city's overall water pressure of 50#,which
he believed would not be affected by the installation of a 12"waterline on
Sherry Drive, (3)reiterated his position on use of cost/benefit analyses for
city projects, and(4) indicated surprise that the Stormwater Review
Committee (SRC) report(Item 8C)had been submitted and briefly
commented on the recommendations.
Alan Potter of 374 Second Street stated that he had served the City of
Atlantic Beach in various capacities for over forty years and was
concerned for the well being of the city and the costs associated with
capital improvement projects. Mr. Potter provided background
information on the Core City Project, including expenditures for
engineering fees.
Mr. Potter felt that the firms of Aikenhead and Odom and CSI were
overcharging the city for engineering services for the design of the
Sherry Drive 12"watermain and conflict boxes. He felt it was a
duplication of work completed by England, Thims and Miller and
standard designs for conflict boxes provided by the Department of
0 Transportation. Copies of the original plans submitted by England, Thims
and Miller showing the 12"waterline and Aikenhead and Odom's request
for payment of the additional fee were distributed.
Mr. Potter also referenced a letter from the Health Department to the city
dated February 1998, which approved the ETM plans for water and sewer,
using DR18 PVC pipe. He also questioned whether the SJRWMD letter
referenced at the previous meeting was a permit for the project, or only
granted the city permission to build what it wanted as long as it did not
pass more than what a 15"pipe would pass.
Pat Pillmore of 995 Camelia Street reported on a Jacksonville
Transportation Authority meeting she attended and provided the
Commissioners an update on mass transit issues.
Mayor Meserve stated that as the Beach cities' representative to the
Metropolitan Planning Organization(MPO),he was aware of the mass
transit discussions and would provide the Commissioners information as it
became available.
A brief discussion of light rail service and transfer station locations
ensued.
0 Stephen Kuti of 1132 Linkside Drive requested the Commission do
something concerning the poor customer service provided by AT&T
Broadband. He said he had spoken to an AT&T customer service
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June 25, 2001 T C
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representative about a billing problem but the representative did not follow COMMISSIONERS N D S 0
up on his complaint and the billing problem was still unresolved. He felt
AT&T Broadband should be held accountable.
Mr. Kuti reiterated his position on the following: (1) The Sherry Drive
Reconstruction Project, and expressed concern that$1.3 million would be
wasted if the St. Johns River Water Management District did not permit
the Core City Project, and (2)his recommendation for voting districts,
and requested the referendum be placed on the ballot since there was not
enough time to get petitions signed to place the referendum on the
October ballot
Bob Totter of 275 11th Street commented on the expenses incurred
relative to the purchase and development of Dutton Island Preserve and
requested a statement of the purpose of the purchase.
Mr. Totter also commented on the lack of citizen input concerning the
proposed Church Road extension. He also requested that the referendum
for voting districts be placed on the ballot since there was not enough time
to collect the more than two thousand signatures required by the end of
June.
IIIDorothy Kerber of 365 1st Street indicated that she was on the original
committee,which was instrumental in having the old city hall named
"The Adele Grage Community Center," to honor longtime City Clerk
Adele Grage, and stated that she and two other committee members were
opposed to changing the name to"The Adele Grage Cultural Center"(Item
6A).
3. Unfinished Business from Previous Meeting
A. Follow-up report from the Regular Meeting of June 11,
2001 (City Manger)
City Manager Hanson briefly reviewed each item of his written
report. The written report is attached and made part of this official
record as Attachment A.
City Manager Hanson introduced Sonya Doerr, the city's new
Community Development Director, and briefly summarized her work
experience. He indicated that Ms. Doerr would begin work July 9,
2001.
Ms. Doerr stated that she was honored to have been selected for the
Iposition and was looking forward to working with the city officials
and citizens of Atlantic Beach.
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June 25, 2001 T C
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ii 4. Consent Agenda:
ONE S N
g COMMISSIONERS N ND SE 0
Mayor Meserve requested that Item F be removed from the Consent
Agenda for further discussion, and Commissioner Beaver requested
that Items B and D be removed for further discussion.
A. Acknowledge receipt of monthly reports from Public
Safety and Code Enforcement Departments
C. Authorize extension of contract with Jones Chemicals for
a period of one year for the purchase of chlorine and
sulfur dioxide at their bid price submitted under Bid No.
9899-24 (City Manager)
E. Acknowledge receipt of report from the City Clerk
regarding changes in Financial Disclosure Laws (City
Clerk) BEAVER X X
BORNO X X
Motion: Approve Consent Agenda Items A, C, and E as MITCHELSON X
presented. WATERS X
MESERVE X
There was no discussion and the motion carried unanimously.
•
B. Award Contract to Miranda Contracting in the amount of
$243,075.80 for Dutton Island Preserve Project, excluding
the pavilion, pursuant to the specifications of Bid No.
0001-06 (Rebid) (City Manager)
Motion: Award Contract to Miranda Contracting in the BEAVER X
amount of$243,075.80 for Dutton Island Preserve Project, BORNO X
excluding the pavilion, pursuant to the specifications of
Bid No. 0001-06 (Rebid).
City Manager Hanson reported that the contractor had objected to
eliminating the pavilion from the bid, but was willing to remove the
contingency and substitute a less costly pavilion with a simpler roof
design.
A brief discussion ensued and Commissioner Borno amended his
motion to reflect the revised dollar amount of $250,452.
Amended motion: Award contract to Miranda BEAVER X X
Contracting in the amount of$250,452 for Dutton Island BORNO X X
Preserve Project, pursuant to the specifications of Bid No. W TCHELSON X
sign
x
III 0001-06, and authorize the City Manager g to sgn the WMESERVE X
contract. I
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41) O N E N
Commissioner Beaver noted that the city had received a grant for COMMISSIONERS N D S 0
reimbursement from the Florida Inland Navigation District(FIND)
for 50% of the project. It was further noted that the city had been
working on the project for many years and construction of the Dutton
Island Preserve project would provide the citizens of Atlantic Beach
and others who visit the city a wonderful passive park.
Mayor Meserve noted that this was a joint project with the City of
Jacksonville and he pointed out that over the years, the citizens of
Atlantic Beach were involved in many public meetings and charettes
to determine the types of parks they wanted throughout the city.
Commissioner Waters praised the city's efforts to obtain grant funds
for development of a great park system.
There being no further discussion the motion carried unanimously.
D. Acknowledge receipt of report from the Human Resource
Department regarding health insurance coverage (City
Manager)
lioCity Manager Hanson explained that American Heritage Life, the
city's current health insurance provider, indicated they would not be
providing health insurance coverage after December 31, 2001.
I
He further explained that the city had experienced a"bad history"due
to several recent major medical claims, and was having difficulty
getting insurance companies to submit proposals.
A brief discussion of the problem ensued. It was suggested that the
beaches cities might combine to form a larger group or the city might
form a group with businesses from the private sector. Commissioner
Beaver suggested that Commissioner Waters network with other
cities at the upcoming Florida League of Cities Conference to see
how they handled their health insurance issues.
City Manager Hanson indicated he would keep the Commission
informed as more information was received.
F. Acknowledge receipt of report from the City Clerk
regarding requirements for including a referendum on the
ballot for the Municipal Election on October 2,2001 (City
Clerk)
ii• The Mayor explained that when the idea of voting districts first came
up,he met with a group of citizens,which included Stephen Kuti,
Bob Totter and Dorothy Kerber, and told them he would take to the
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June 25, 2001 T C
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Commission an idea he had for districts,which would offer the COMMISSIONERS N D S 0
citizens an option. At that time,he believed there was plenty of time
for the matter to be placed on the October ballot by petition, if the
Commission chose not to act on his option. However, since that
meeting, Mayor Meserve explained that he learned that more time
was needed for the Supervisor of Elections to verify signatures and
the petitions would have to be submitted to their office by the end of
June.
Mayor Meserve stressed that it was never the intention of the
Commission to delay this matter and requested that ordinance No. 33-
01-08 be brought back at the next meeting for a final public hearing
and vote.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
A. Resolution No. 01-12
A RESOLUTION OF THE CITY OF ATLANTIC
• BEACH PROVIDING FOR THE FUTURE USE OF THE
ADELE GRAGE COMMUNITY CENTER,AND
PROVIDING AN EFFECTIVE DATE (Commissioner
Beaver) BEAVER X X
BORNO X X
Motion: Adopt Resolution No. 01-12. MITCHELSON X
WATERS X
Commissioner Beaver reported that$22,000 had been raised from the ME SERVE x
community toward the renovations of the Adele Grage Community
Center. He stated that passage of the resolution would ensure that the
building would not be converted into offices in the future.
There was no discussion and the motion carried unanimously.
B. Resolution No. 01-13
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH CHANGING THE NAME OF THE ADELE
GRAGE COMMUNITY CENTER TO THE ADELE
GRAGE CULTURAL CENTER,AND PROVIDING AN
EFFECTIVE DATE (Commissioner Beaver) BEAVER X X
BORNO X X
Motion: Adopt Resolution No. 01-13. WMTCHELSON x
WATERS X
ME SERVE X
40 Commissioner Beaver stated that he had requested the change to
"update" the name of the building and it was not intended to offend
anyone.
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June 25, 2001 T C
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Mayor Meserve explained that grant money was available for projects
such as cultural centers, museums and theatres, but not for
community centers.
Discussion ensued and Commissioner Waters suggested consideration
be given to changing the name to Adele Grage Cultural Arts Center or
Adele Grage Cultural Arts and Resource Center.
There was no more discussion and the motion carried unanimously.
7. Action on Ordinances:
There was no action on ordinances.
8. Miscellaneous Business:
A. Authorize a five percent(5%) pay increase and a$300.00
per month car allowance for the Utility Director(City
Manager)
BEAVER X X
III Motion: Authorize a five percent(5%) pay increase and a BORNO X X
$300.00 per month car allowance for the Utility Director. MITCHELSON x
WATERS X
MESERVE X
There was no discussion and the motion carried unanimously.
B. Designate Commissioner Waters as Atlantic
Beach's voting delegate at the 75th Annual Conference
of the Florida League of Cities
BEAVER X X
Motion: Designate Commissioner Waters as the city's MOTCHELSON X x
voting delegate at 75th Annual Florida League of Cities WATERS X
Conference. MESERVE x
Commissioner Beaver requested that Commissioner Waters look into
the following issues while at the conference: (1) Health insurance,
(2) ordinances relative to duplexes, and (3) the county impact on a
municipality's zoning ordinance relative to platting.
There being no further discussion, the motion carried unanimously.
C. Receipt and discussion of recommendations of the
Stormwater Review Committee (SRC)
0 Mayor Meserve indicated that the recommendations of the
Stormwater Review Committee(SRC)would be considered and
included wherever possible. Mayor Meserve briefly commented on
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June 25, 2001 T C
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each item. The recommendations are attached and made part of this COMMISSIONERS N D S 0
official record as Attachment B.
Commissioner Borno indicated that he had no problem accepting the
recommendations,but pointed out that the SRC merely acted in an
advisory capacity and the engineers should have the final say.
There being no further discussion, the motion carried unanimously.
9. City Manager Reports:
City Manager Hanson reported on the following items:
A. Rose Park ribbon cutting
• Reported that the Ribbon Cutting Ceremony for the city's
newest park would be held at 9:00 a.m., Saturday, June 30,
2001.
B. Workshop Meeting
• • Indicated that he would schedule a workshop meeting with the
Community Development Board for further discussions of the
proposed zoning ordinance.
C. AT&T Broadband Complaints
• Reported that the City had received fourteen complaints in
one day concerning poor customer service, missed
appointments, and billing errors. He indicated that the
number of complaints against the company had increased
dramatically and AT&T may be in violation of terms of its
franchise agreement in several areas, including the
requirement to submit monthly outage reports to the city,
customer notification of outages,billing credit for outages,
and FCC specifications for customer service. City Manager
Hanson felt that the problems came from the corporate level in
that they were not providing enough resources to adequately
train customer service and maintenance personnel.
Discussion ensued and the Commissioners expressed
frustration with the poor service. It was the consensus of the
Commission that something needed to be done, and as a
starting point, City Manager Hanson was directed to put
AT&T on notice that they are in default of their franchise
II agreement and that the city would like to receive the required
monthly outages report. They requested that the city work
with the other beaches cities and the City of Jacksonville to
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June 25, 2001 T C
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resolve the problems, and that a log of complaints be kept at COMMISSIONERS ND s o
City Hall.
D. Jacksonville Regulatory and Environmental Services
Department Fine
• Reported that the city had been charged a$400 fine for not
properly testing its fuel tank. Utility Director Kaluzniak
briefly explained the circumstances which lead to fine.
Utility Director Kaluzniak further explained that since it was a
new tank, which was installed in September, and still under
warranty with the warranty inspection due in May, the
inspection was overlooked. The annual inspection should
have been conducted in September.
E. Report on Consumptive Use Permit Renewal
• Indicated that the report had been prepared by Utility Director
Kaluzniak and pointed out that the state had questioned
whether or not it would renew the permit which allows the
• city to continue to use the artesian well in Howell Park.
10. Reports and/or requests from City Commissioners and
City Attorney
City Attorney Jensen
• Stated that at the last meeting it was suggested that he
investigate certain matters concerning redistricting, and
indicated that he would like to put his investigation on hold in
light of the fact that the most recently published redistricting
map indicated that the beaches cities would be kept together.
There were no objections to the request.
City Clerk King
• Relative to the information provided in Item 4F, City Clerk
King stated that there seemed to be an inference that the city
either provided misinformation or had not provided
information to the public concerning the requirements for
including a referendum on the ballot for the October 2, 2001
Municipal Election. She stated that she had been made aware
of the Supervisor of Elections deadline of June 30th for the
1111 submittal of petitions by Mrs. Kerber after the last
Commission Meeting. Mrs. King indicated that the
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June 25, 2001 T C
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• information included in Item 4F was correct and she would be
COMMISSIONERS N D S 0
happy to meet with anyone to answer questions. ONE N
Commissioner Mitchelson
• Submitted his list of questions concerning municipal voting
districts to City Clerk King.
• Inquired if the city had any recourse concerning the erroneous
modeling data it paid for, and was first used by Aikenhead and
Odom until identified as erroneous information by an
independent consultant.
City Manager Hanson stated that he had asked the same
question, and although he felt he could answer the question,
he would rather wait until Public Works Director Kosoy was
present. He indicated that he would report on this matter at
the next meeting.
Mayor Meserve
• • Reminded everyone of the 4th of July celebration in
Jacksonville Beach and reported that the ceremony honoring
World War II veterans would be held at 5:30 p.m.
• Reported that there would be a presentation on the Navy Air
Show by Theresa O'Donnell, Director of Special Events for
the City of Jacksonville, and the Base Commander at the July
9th Commission Meeting.
• Requested that Commissioner Mitchelson continue to monitor
the redistricting and stated that he would speak with Alberta
Hipps concerning this matter.
Commissioner Waters
• Inquired if someone should attend future JTA transit study
meetings. City Manager Hanson indicated that the
Community Development Director would attend future
meetings.
• Inquired concerning enforcement of the Sign Ordinance. City
Manager Hanson explained that many signs in the city were
located on or overhung the city right-of-way and would have
• to be moved. He indicated that Code Enforcement Officer
Sherrer, Chief Thompson and he would make a visual
inspection of signs throughout the city later in the week.
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June 25, 2001 T C
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11,
COMMISSIONERS N D S 0
• Inquired concerning the freshwater pond on Dutton Island and ONE N
was informed that it would be turned into a freshwater marsh.
• Inquired concerning curving the bottom of the conflict boxes
to be installed on Sherry Drive in order to be able to flush out
debris and save on maintenance costs.
• Inquired concerning the feasibility of installing a sump pump
to remove water in Town Center.
Mayor Meserve
• Commented on the dedication of the Habitat House which he
attended over the weekend, and indicated that the entire area
was vastly improved.
• Reported that the new Community Center was under
construction.
4111 • Commented that he had driven through the unopened section
of Church Road and found evidence of illegal activities and
dumping and felt it should be opened for the safety of the
adjoining property owners.
There being no further discussion or business o come before the
Commission, the Mayor declared the meeti r, `►urned at 9:30 p.m.
At► I�‘k\
To t Me erve
Ma ,r/P esidi : Officer
Attest:
llt2tts4A.
Maureen King
Certified Municipal rk
0
■ ■
ATTACHMENT A
JUNE 25, 2001 COMMISSION MEETING
•
June 18, 2001
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanson
City Manager
SUBJECT: Follow-up Report
8th Street Beach Access; A complaint was raised at the last Commission meeting that a
contractor constructing a pool had damaged the walkway at the Ste Street beach access. Timmy
Johnson had already been aware of the problem and discussed it with the representative of
Palace Pools who did the damage. Repairs to the 8th Street walkway have since been
• completed.
Meetings at Alternate Locations; A suggestion was made at the last meeting that the City
Commission occasionally schedule a regular meeting at locations other than the Commission
Chambers so that they would be more accessible for all residents of the community. Before
scheduling Commission meetings at alternate locations, a code change would be required.
Section 2-16. "Time and Place of Regular Meetings" reads as follows;
"The regular meetings of the City Commission shall be held on the 2'" and 4th Mondays
of each month, except December, in City Hall, at 7:15 pm."
Handrails on Dune Crossovers; A recommendation was made at a recent Commission
meeting that the handrails for the new dune walkovers that are being planned in connection
with the grant from the City of Jacksonville be slanted rather than flat so that people cannot sit
on them. After discussion with the City staff, no problems have been identified relating to the
slanted design and they will be incorporated when the walkovers are built.
Begonia Street Exit from Tideviews Park; The question was raised at a recent Commission
meeting about whether an emergency exit would be reestablished at the end of the Tideviews
Park parking lot (old Begonia Street)to allow an exit onto Atlantic Boulevard. No emergency
exit was incorporated into the plans for Tideviews Park. Instead, a small retention pond was
constructed at the end of the old Begonia Street to comply with the Water Management
District's requirements. That pond will be reestablished when JTA completes their work on
the Flyover Project. No emergency exit from Tideviews Park has existed recently or is
• planned in the future.
AGENDA ITEM#3A
JUNE 25,2001
• City
Complaint about Trash Collection at the Cloisters; Staffhas spoken with BFI
UP
management about the complaint that trash crews were collecting from the Cloisters at 7:00 am
on Saturday mornings and blowing their horn to get entrance to the gate. BFI will change their
route so that the trash is collected later in the morning and arrangements have been made with
the Cloisters Condo Association to allow the trash truck to enter without blowing their horn to
get one of the residents to open the gate.
Dirt Piles on Seminole Road; Someone expressed concern over two residential properties on
Seminole Road having piles of dirt in their front yard, one for several months. The one located
at 1445 Seminole Road which recently had the dirt placed was given two weeks to move it by
the City's Code Inspector. The dirt piles were at least partially on the City's right-of-way
giving the City authority to require their removal. The second property at 1495 East Coast
Drive is in the process of renovating their yard and explained that they would have the mounds
eliminated in approximately a month. In this second case,the mounds of dirt are entirely on
the owner's property and do not violate City code.
Bike Lanes in Flyover Project; A drawing showing the areas designated for bicycles on
the Flyover Project is attached.
•
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NO SHOULDER - 6' 5IDE'WALK - •
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2 Lanes East Bound — --- —_._ ti
�_`-Existing Exit to Remain ... .
10' SNOULDEt ,
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ATLANTIC BOULEVARD
1 V AREA SIGNAGE TO STATE \ '
"'BICYCLES'SHARING ROADWAY'
# L; r
)v-cri 1 Lane Ramp(Flyover)
JUN 1 4 Z001 AREA SIGNAGE ON FLYOVER RAMP TO STATE t
Ll_. "PEDESTRIANS AND 61CYCLES PROHIBITED"
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ATTACHMENT B
74 JUNE 25, 2001 COMMISSION MEETING
• CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Review of Recommendations of Stormwater Review Committee
SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works'_\
DATE: June 18, 2001
BACKGROUND: On June 12, 2001, we received a letter from Lyman Fletcher, Chairman of
the Stormwater Review Committee (SRC), in which he attached the six recommendations of the
SRC and requested that the recommendations were "...made part of the general discussion and
progress of the general project." The recommendations are mostly positive and can be
incorporated. The following is a current status of the project with regard to each of the
recommendations (see copy of attached letter with recommendations):
1st Recommendation—Designate specific flood protection level of service and notify all
properties, after project, how they are affected: The design engineer, Aikenhead & Odom,
Inc., has worked into the Core City Project the design of a 5-year storm. The 5-year storm will
be handled within the streets, however, beyond the 5-year storm, all lots will experience some
. degree of flooding. Elevations were taken at problem lots and, if necessary, water depths can be
provided at these locations, however it is not practical to notify every property owner in the Core
City of water elevations, since detailed topographic surveys would needed on every property.
2" Recommendation—Construct downstream improvements first: At this point,the only
downstream improvement being proposed by the design engineer is a tidal control structure.
This structure will be complete before the major improvements in the Core City are completed.
This recommendation also mentions "immediate flood protection"which needs to be qualified
by the degree of protection, which in this design is a 5-year storm.
It should be noted that the Sherry Drive Project will begin prior to the downstream
improvements being complete, however, this system is plugged and will not discharge to the
lagoon except through the existing piping.
3rd Recommendation —Identify project milestones in accordance with Recommendation #2:
The project milestones will be identified in the final construction documents, and will insure that
the downstream improvements are completed before the final completion of the Core City
improvements.
4th Recommendation—Consider ordinances to limit impervious surfaces on each lot and
provide onsite storage for any additional pavement or hardscape: Since this initial
recommendation was made in January, 2001, the Community Development Board has
• recommended to the City Commission a 50% impervious cover limitation for individual lots.
This rule is under review by the City Commission, as part of the proposed zoning ordinance
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• changes. There has been no discussion by the Community Development nor the Zoning Boards
to recommend onsite storage for additional pavement or hardscape.
5th Recommendation —Utilize the services of an arborist: We have engaged the services of a
professional arborist, Mr. Early Piety, Specialty Tree Surgeons, Inc.,to review the design, and
we will work with him during the construction of the project. He has been very helpful in
insuring that the specifications provide for proper protection of the existing trees and attended
the pre-bid meeting for Sherry Drive.
6th Recommendation—Designate an independent construction engineer and resident
observer for the project: We intend to employ the services of an independent resident observer
for the Sherry Drive Reconstruction Project, as soon as possible. Until such time, the Public
Works Inspector will oversee the project. Prior to construction of the main portion of the Core
City Drainage Project, we will engage the services of an independent construction engineer and
resident observer.
RECOMMENDATION:
Staff will continue to monitor the design and construction of the project to insure that the SRC's
recommendations are appropriately addressed. The 75% design submittal will be received from
Aikenhead & Odom on July 13, 2001.
ATTACHMENTS: Letter from Lyman Fletcher to Jim Hanson dated June 12, 2001 with
• attached SRC Recommendations.
REVIEWED BY THE CITY MANAGER;
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Fletcher & Conner
Counselors and Attorneys at Law
Lyman T. Fletcher Jeffrey A. Conner
Board Certified Marital and Family Law Member of the Florida Bar
American Academy of Matrimonial Lawyers Specializing in Marital and Family Law
June 12, 2001
Jim Hanson, City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
Dear Mr. Hanson:
Enclosed are six(6) recommendations that the Stormwater Review Committee developed
and tentatively approved in approximately January 2001.
In going through the materials, I do not see specific correspondence providing this work
• product to you.
I had assumed that the substance of these recommendations, which came out of the
Stormwater Review Committee's meetings at the end of December 2000 and early January 2001,
had been communicated to Aikenhead, & Odom.
I want to be sure that the recommendations have been provided and made part of the
general discussion and progress of the completion of the project.
I am, by copy of this letter, providing these recommendations to Aikenhead, & Odom for
their consideration.
I would appreciate your providing me, at your convenience,what the time line is for the
project, as it presently stands. I would like to call the committee back together at the appropriate
time, prior to the submission of the final drawings to the City Commission.
The committee worked hard to develop these recommendations and came to a consensus
to them. This was done by those committee members attending.
If you have any questions, please do not hesitate to give me a call.
Very truly yours,
•
541 East Monroe Street (904)353-7733 phone
Jacksonville, Florida 32202 (904) 353-8255 fax
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1111 T. Fletcher
LTF/cas
cc: Neil Aikenhead, Inc.
5730 Bowden Road, Suite 200
Jacksonville, FL 32216
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15` Recommendation
There should be a specific flood protection level of service established for road,
house and yard flooding identifying depth, frequency, and duration of flooding. Low
house/yard elevations should be compared to the engineer's predicted flood elevations
in those chronic flood areas, to determine the level of flood protection service provided
by the project.
In addition, those properties that would still be subject, after project completion,
to the two-year through one-hundred-year storm should be identified and the owners
notified of that identification and its consequences.
2nd Recommendation
• The City would benefit from constructing first, the outfall with appurtenances I
components including, but not limited to: storage, pumps, tide control structures,
culverts, and channel improvements. This will protect the City and downstream areas
during the phases of construction. Design and construction of the downstream
improvements should proceed first from downstream to upstream and into the Core
City. To initiate early construction of this portion of the plan would provide the City with
immediate flood protection benefits.
3rd Recommendation
Project milestones should be identified so that downstream improvements be
given precedence over the construction of the Core City improvements to provide early
benefits to the City.
•
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4th 4 Recommendation
Increased runoff from new pavement and displaced runoff from fill and building
placement can reduce the flood protection level of service provided by the completed
project. Therefore, the city should consider an ordinance that requires the
management of onsite storage of water and the amount of impervious surfaces on each
lot so as not to adversely affect adjacent properties and city rights of way. (i.e. No net
increase in run-off discharged from property due to potential increases in impervious
areas or potential placement of fill on site.) The lot owner must store onsite any
additional runoff generated by additional pavement or hard scape or displaced by
placement of fill in onsite storage areas.
. 5th Recommendation
The City should use the City arborist to oversee the planning and construction of
the flood protection system, with the goal to preserve the tree canopy, undergrowth,
and root systems.
6th Recommendation
The City should designate an independent construction engineer and resident
observer to assure the quality of the construction and that the approved engineering
plans are implemented, including aesthetic issues. This would require frequent
coordination between the City and its construction engineer and resident observer.
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