04-09-01 v • CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
April 9, 2001
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of March 26, 2001
2. Courtesy of Floor to Visitors:
A. Reynolds, Smith&Hills with report regarding revitalization of Mayport Road corridor
3. Unfinished Business from Previous Meeting
A. Follow-up report from the regular meeting of March 26, 2001 (City Manager)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
• DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOM-
MENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE
ITEMS
A. Acknowledge receipt of monthly reports from Occupational License, Public Works
and Recreation Departments(City Manager)
B. Award annual contract for Electrical Motor and Pump Repairs to Industrial Equipment
Services pursuant to the rates submitted in Bid No. 0001-10 (City Manager)
C. Award contract in the amount of$6,693.00 to American Landcare for palm tree
trimming pursuant to the specifications of Bid No. 0001-14(City Manager)
D. Award contract for cleaning and televising sewer lines to Metro Rooter at the rates
submitted in Bid Nos. 0001-13 and 0001-15;reject all bids received for emergency
sewer pumping and jetting as submitted for Bid No. 0001-15 (City Manager)
5. Committee Reports:
6. Action on Resolutions:
7. Action on Ordinances:
8. Miscellaneous Business:
A. Action on an application for a Use by Exception filed by Atillio and Cathy
Cerqueira to operate a business for the storage of boats and recreational vehicles on
0 property located at the corner of Mayport Road and West Fifth Street, also described
as Lots 1-7,Block 32, Section H, zoned Commercial general(CG) (City Manager)
• Page Two AGENDA April 9, 2001
B. Authorize PBS&J to prepare and submit a grant application on behalf of the
City under the Flood Mitigation Assistance Program, with related fees not to
exceed $10,620.00 (City Manager)
C. Approve new pay scale for lifeguards and authorize incorporating lifeguards
into the new City pay plan when it is completed (City Manager)
D. Authorize the City Manager to negotiate a contract with M.J. Altman
Companies, Inc. to provide collection services for the City (City Manager)
9. City Manager Reports:
A. Report regarding landscape code issues
10. Reports and/or requests from City Commissioners and City Attorney
A. City Attorney to report relative to procedure to establish electoral districts
Adjournment
•
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at
any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the
appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the
City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the
Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,
the City Commission may act upon any agenda subject,regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday,April
6,2001.
110
V V
0 0
T T
• MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL,800 SEMINOLE s s
ROAD AT 7:15 P.M.ON MONDAY,APRIL 9, 2001
PRESENT: John Meserve,Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
M S
AND: James Hanson, City Manager 0 E
Alan C. Jensen, City Attorney T C
I O Y
Maureen King, City Clerk ONE N
N D S 0
COMMISSIONERS
The meeting was called to order by Mayor Meserve at 7:15 p.m. The
Invocation given by Mayor Meserve was followed by the Pledge of
Allegiance to the Flag.
• 1. Approval of the minutes of the Regular Commission Meeting
of March 26,2001.
Commissioner Mitchelson stated that his intent was for the city to be able
to revoke the occupational license of a business selling alcoholic
beverages to minors, not to revoke the state alcoholic beverage license.
He requested that the words "state alcoholic beverage"be stricken from
page six, the third paragraph from the bottom, and replaced with"city
occupational."
BEAVER X
Motion: Approve the minutes of the March 26, 2001 BORNO x X
Commission Meeting as amended. WITERELSON X
WATERS X X
MESERVE X
The motion carried unanimously.
2. Courtesy of Floor to Visitors:
A. Reynolds, Smith & Hills with report regarding revitalization
of Mayport Road corridor
Mayor Meserve indicated representatives from Reynolds, Smith and
Hills were meeting with the Jacksonville Electric Authority to resolve
some last minute problems concerning the proposed lighting for Mayport
410 Road and the report would be presented at the next meeting.
M S
Minutes Page -2- 0 E
April 9, 2001 T C
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• J.P. Marchioli of 414 Sherry Drive reported that the Publix Shopping COMMISSIONERS N D S 0
Center had added two handicapped parking spaces to resolve the problem
reported at the previous meeting. Mr. Marchioli supported the proposed
pay increase for the lifeguards and the establishment of electoral districts.
Alan Potter of 374 Second Street stated that April 10, 2001 would mark
the fifth year since the bond issue for the still uncompleted core city
project. He suggested that the city change its policy to receive citizen
input on such matters.
Bob Totter of 275 11th Street reiterated his position favoring the
establishment of voting districts and hoped the Commissioners would
vote in favor of the request.
Sally Clemens of 1638 Park Terrace West also favored voting districts
and hoped it would be included on the October ballot.
Pat Pillmore of 995 Camelia Street commented on or made requests
concerning the following items: (1) Requested assurance that a bicycle
path would be constructed on the west side of Mayport Road, (2)
requested assurance that the Plaza Road intersection would be repaired
prior to construction on Mayport Road to allow access to Marsh Oaks,
• (3) suggested that a traffic light be installed at the end of the flyover,
(4) suggested the city consider constructing a parking garage on the old
Pic 'N Save site to alleviate present and future parking problems, (5)
expressed concern regarding the column for the flyover which has been
constructed on top of the old overpass, and(6) favored voting districts,
but felt the representative should not be required to live in that district.
Stephen Kuti of 1132 Linkside Drive supported voting districts.
3. Unfinished Business from Previous Meeting
A. Follow-up report from the regular meeting of March 26,
2001 (City Manager)
City Manager Hanson summarized his written report and stated that the
report on the alcoholic beverage violations would be presented at the
next meeting. His report is attached and made part of this official record
as Attachment A.
4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Occupational
• License,Public Works and Recreation Departments (City
Manager)
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Minutes Page -3- 0 E
April 9, 2001 T C
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• B. Award annual contract for Electrical Motor and Pump COMMISSIONERS N D S 0
Repairs to Industrial Equipment Services pursuant to the
rates submitted in Bid No. 0001-10 (City Manager)
C. Award contract in the amount of$6,693.00 to American
Landcare for palm tree trimming pursuant to the
specifications of Bid No. 0001-14 (City Manager)
D. Award contract for cleaning and televising sewer lines to
Metro Rooter at the rates submitted in Bid Nos. 0001-13
and 0001-15; reject all bids received for emergency
sewer pumping and jetting as submitted for Bid
No. 0001-15 (City Manager) BEAVER X
BORNO X X
Motion: Approve Consent Agenda Items A-D as MITCHELSON X
presented. WATERS X X
MESERVE X
There was no discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee reports.
6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
There was no action on Ordinances.
8. Miscellaneous Business:
A. Action on an application for a Use by Exception filed by
Atillio and Cathy Cerqueira to operate a business for the
storage of boats and recreational vehicles on property
located at the corner of Mayport Road and West Fifth
Street, also described as Lots 1-7, Block 32, Section H,
zoned Commercial General (CG) (City Manager)
Motion: Accept recommendation of the Community BORNO X
Development Board and approve the use-by-exception MITCHELSON X
filed by Atillio and Cathy Cerqueira to operate a business
for the storage of boats and recreational vehicles on
110 property located at the corner of Mayport Road and
West fifth Street, also described as Lots 1-7, Block 32,
Section II, zoned Commercial General (CG). (Subject to
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Minutes Page -4- 0 E
April 9, 2001 T C
I 0 Y
• the conditions that (1)The site must meet or exceed all COMMISSIONERs N D s c
landscape code requirements, especially the buffer O N L N
requirements between uncomplimentary uses, (2) parking
spaces for customers' vehicles and vehicle storage must be
clearly marked on the site, (3) an additional landscaped
buffer, equivalent to that required for uncomplimentary uses,
should be placed along the Mayport Road frontage of the
property, (4)the use be granted to the applicant only and for
this site only, (5) the west side lighting must not directly
light the residential property to the west, (6) the Exception
must be implemented within nine months of approval or it
will lapse, and(7) any chainlink type fencing will be of the
coated type.
Commissioner Waters stated that he would like to ensure that a
proper landscaping buffer would be provided along Mayport Road
to block the view of the storage area. He stated that before voting on
the request, he would like to see a landscape plan which included
some large trees.
Commissioner Mitchelson felt the shredded shingles proposed for
the parking area became impervious with wear and inquired if any
• on-site water retention was required. It was reported that shredded
shingles were considered pervious and no on-site water retention
was required.
Discussion ensued concerning the landscaping of this site and its
impact on the proposed revitalization of the Mayport Road corridor.
It was the consensus of the Commission that the site should be
buffered from view from traffic on Mayport Road.
BEAVER X X
Motion: Defer action on the request to the next meeting BORNO X
or whenever the applicant submits an exact landscape MITCHELSON X X
WATERS X
plan for Commission review. MESERVE X
There was no more discussion and the motion to defer carried
unanimously.
B. Authorize PBS&J to prepare and submit a grant
application on behalf of the City under the Flood
Mitigation Assistance Program,with related fees not to
exceed $10,620.00 (City Manager)
BEAVER X X
Motion: Authorize PBS&J to prepare and submit a BORNO X
• grant application on behalf of the City under the Flood MITCHELSON X X
Mitigation Assistance Program,with related fees not to WATERS x
exceed $10,620.00. MESERVE X
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Minutes Page -5- 0 E
April 9, 2001 T C
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• COMMISSIONERS N D S 0
There was no discussion and the motion carried unanimously. `
C. Approve new pay scale for lifeguards and authorize
incorporating lifeguards into the new City pay plan when
it is completed (City Manager)
BEAVER X X
Motion: Approve new pay scale for lifeguards and BORNO X
authorize incorporating lifeguards into the new City pay MITCHELSON x X
plan when it is completed. WATERS x
MESERVE X
City Manager Hanson explained that in previous years the lifeguards
were not included with the other employees for cost-of-living
adjustments and the current pay scale was making it difficult to hire
and keep good lifeguards. He indicated that the lifeguards would be
included in the new pay plan with the other employees. The
recommended pay scale is attached and made part of this official
record as Attachment B.
Commissioner Waters inquired how the hourly rates for the pay scale
were determined. Chief Thompson explained that the figures were
based on three 3%per year increases for lifeguards and two 3%per
4110 year increases for senior lifeguards.
Discussion ensued and Commissioner Waters felt the proposed pay
scale might still be too low. Commissioner Borno agreed and
suggested a starting rate of$9.00 for a trained lifeguard. Additional
information was requested and Chief Thompson indicated he would
provide wage comparisons with Ponte Vedra and Hanna Park for the
Commissioners. However, to expedite matters, so the lifeguard
positions could be advertised, it was the consensus of the Commission
to approve the pay scale as presented. The Commissioners agreed to
revisit the request at the next meeting to determine if a higher pay
scale was needed.
There being no further discussion, the motion carried unanimously.
D. Authorize the City Manager to negotiate a contract with
M.J. Altman Companies, Inc. to provide collection
services for the City (City Manager)
BEAVER X
Motion: Authorize the City Manager to negotiate a BORNO X X
contract with M. J. Altman Companies, Inc. to provide MITCHELSON X X
WATERS X
collection services for the City. MESERVE x
gioCommissioner Waters inquired if the company's references were
checked and the methods used to collected bad debt.
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Minutes Page -6- OE
April 9, 2001 TC
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0 COMMISSIONERS NDS 0
Finance Director VanLiere indicated that references had been checked,
and the cities using M.J. Altman were very satisfied. He briefly
explained how their services would be used by the city. It was reported
that the collection fees would be deducted from the payments and the
city would receive 65%of the amount collected.
Commissioner Waters requested an annual report of the money collected.
There being no further discussion, the motion carried unanimously.
9. City Manager Reports:
In addition to his written report, City Manager Hanson commented on the
following items:
A. Report regarding landscape code issues
City Manager Hanson explained the current"trigger" for the landscape
code requirements was 50%of the value of the current improvements on
the site and the land value was not included in the determination. It was
suggested that the"trigger" level be lowered and it was pointed out that
• there were no statutory limitations controlling the regulation.
Commissioner Beaver requested that the matter be referred to the
Community Development Board for a recommendation. No one objected
to the request.
B. Customer Service Answering Machine
City Manager Hanson reported that a new telephone system had been
installed in City Hall and the answering machine in Customer Service
had been removed and customers now spoke directly to a service
representative.
10. Reports and/or requests from City Commissioners and City
Attorney
A. City Attorney to report relative to procedure to establish
electoral districts
City Attorney Jensen stated that the procedure to establish electoral
districts was set forth in the Florida Statutes and must be accomplished
by referendum. He indicated that the matter could be placed on the
ballot by ordinance or a petition signed by 10% of the registered
• electorate of the city. City Attorney Jensen further indicated that
according to recent Attorney General Opinion, the electoral districts
M S
Minutes Page -7- 0 E
April 9, 2001 T C
I O Y
O N E N
41) would be established according to current precinct lines. The COMMISSIONERS N D S 0
Jacksonville City Council would have to approve any change in district
lines, if the city chose not to follow the current precinct lines.
A brief discussion ensued and Mayor Meserve expressed concern that
electoral districts might prevent some good people from running for
office. Commissioner Borno pointed out that the Commissioners set
policy for the entire city, not a district.
Commissioner Waters
• Referenced a letter the Commissioners received from a resident
on Francis Street concerning drug problems in the area and
requested that the city work with the residents to keep drugs out
of the area.
• Inquired if the hump in the pavement on Plaza would be removed.
Mayor Meserve indicated it would be removed but a definite date
had not been set.
• Felt the Commission should work toward providing restrooms for
•
residents using Bull Park.
• Felt someone from the city should speak with representatives
from the Jacksonville Electric Authority(JEA) about installation
of underground wiring in the city.
Mayor Meserve suggested that JEA representatives come to a
future meeting to discuss this matter,however, it was pointed out
that Southern Bell would not pay for underground telephone
lines.
Commissioner Mitchelson
• Reported that the Teen Council had chosen a winner of its $1,000
scholarship from the seventeen applications received by the
deadline. The winner will be announced on April 17th
Commissioner Borno
• Reported that the First Church of Christ"Jesus at the Beach"
event would be held on May 6th from noon to 6:00 p.m.
Commissioner Beaver
III • Complimented the city on the upkeep of the Atlantic Boulevard
medians.
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Minutes Page-8- 0 E
April 9, 2001 T C
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410
COMMISSIONERS N D S 0
Mayor Meserve
• Asked the Commissioners' thoughts on proclaiming April 23 —
29, 2001 National "Turn Off TV Week".
• Indicated that he had received input from the Northeast Florida
Board of Realtors concerning the proposed changes to the zoning
ordinance which he would give to the City Manager. Mayor
Meserve reminded those present that a public hearing on the
proposed zoning ordinance would be held in Atlantic Beach
Elementary School on Monday, April 16, 2001.
City Clerk King stated that an overview of the proposed changes
would be published in the Beaches Leader on Wednesday, April
11, 2001.
There being no further discussion or busines it• come before the
• Commission,the Mayor declared the meeti!: i i'•urned at 8:50 p.m.
1ikaill1011\
eserve
M. •• /Pre iding Officer
Attest:
44.4.4Law #' ILY
Maureen King �
Certified Municipal
Cl-
.
ATTACHMENT A
APRIL 9, 2001 COMMISSION MEETING
April 3, 2001
MEMORANDUM
TO: The Honorable Mayor
and Members of the Cit Commission
FROM: Jim Hans
SUBJECT: Follow-up i ms
The following are responses to questions and requests for additional information that were
made in recent City Commission meetings.
Garbage Cans on Beach Avenue; Citizens have complained to the City Commission at
recent meetings about garbage cans and port-a-lets on the right-of-way of Beach Avenue.
The City's Code Enforcement Inspector has caused contractors to move several of the
port-a-lets back onto the property (where room exists on the project site) and has issued
several notices to property owners about garbage cans being left on the public right-of-
way. Several of those owners have built small enclosures to house the garbage cans,
which will have to be moved. The City code requires the following for garbage cans;
- "Section 16-3(b)...garbage container shall be set out no earlier than 6:00 pm
on the day prior to collection and shall returned to their regular place of
storage no later than 12 midnight on the day of collection. Garbage container
blinds, which are in architectural harmony with the building, or underground
containers, may be placed anywhere between the building and the street from
which the garbage service is rendered, but in no case shall they be located on
public property."
JEA Tree Trimming Project; As reported in a commission meeting several weeks ago,
the JEA will soon begin a tree trimming project in Atlantic Beach. Representatives
indicated that they would normally do this type of a project every three years, although it
has been six years since it was done last in Atlantic Beach. They will leave a door hanger
at each home where trees are to be trimmed prior to the work being started. A copy of
their standard "notification of tree removal" is attached. After review of Atlantic Beach's
ordinances, staff has concluded that JEA can remove trees on private property if
approved by the property owner. For removal of any trees on public property, or any
limbs that will exceed four inches in diameter, JEA representatives have agreed to request
permission from Atlantic Beach in writing beforehand. JEA is also planning to meet with
4110
the City's Tree Board to outline their plans on April 2nd
AGENDA ITEM#3A
APRIL 9,2001
S Restroom in Bull Park;A citizen requested that the City arrange to have public
restrooms available for use during daylight hours at Bull Park. Currently the only
restrooms at the park are inside the Adele Grage Center and only available during normal
working hours from Monday through Friday. The only possible way to make these
restrooms available for public use over the weekends and during evenings would be to
pay for additional staff to keep the building open. It is not feasible to keep the building
open for public use unless City staff is present.
There does not appear to be sufficient room left in Bull Park to construct stand-alone
restrooms unless some of the existing facilities are eliminated. A reduction in size of the
grassy field used by kids for football and soccer may be the only option.
Another way to make restrooms available would be to redesign the proposed Adele
Grage renovation so that restrooms could face the outside of the building and could be
left unlocked during the times when the building is unattended. Like the Donner Park
restrooms, it would be appropriate to take extra steps in construction to improve the fire
rating. Undoubtedly, any redesign of the plan for the Adele Grage renovation would take
additional architectural work.
•
•
AGENDA ITEM#3A
APRIL 9,2001
NOTIFICATION OF
• TREE REMOVAL
/.
n
The JEA has identified
tree(s) near the power
line that could cause
a future problem with
the electric service in your area. In an effort
to provide our customers with low cost and
reliable electricity, we have started a new
program to eliminate "problem" trees from
the electric system. The new program
consists of two parts; removal of trees or
treatment with a tree growth regulator (TGR).
Trees marked with orange flagging tape will
be scheduled for removal. Please sign the
bottom of this card for your permission to
remove marked tree(s) and call for card pick
up if this agreeable with you.
Any questions concerning this work or
assistance in replanting should be directed
to the JEA Forester at 665-6050. Thank you.
Signature f% ' ree Removal Date
PLEASE CALL 665-6050 TO
HAVE THIS SIGNED CARD
PICKED UP BY JEA.
Mk
ATTACHMENT B
APRIL 9, 2001 COMMISSION MEETING
• STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: Lifeguard Pay Recommendation
DATE: March 23, 2001
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND:
In the past,the lifeguards in Atlantic Beach have not been included with the other City
employees when cost of living adjustments have been made in October each year. As a
result, the lifeguard pay scale has reached a point where some of the other agencies in the
area are paying more than Atlantic Beach.
Ponte Vedra's starting pay for fully trained lifeguards is $10/hour, and Hannah Park's
starting pay for fully trained lifeguards is $9/hour. The starting lifeguards in these
agencies are paid at a higher rate than Atlantic Beach senior lifeguards. As a result, staff
is concerned with being able to attract and keep good guards this season.
• The last overall increase for Atlantic Beach lifeguards was in 1997 when the base pay
went to $7.75/hr for trainees and 8.00/hr for fully trained lifeguards. In 1998, the City
Commission awarded an increase to senior guards (more than two prior years of service),
taking their pay up to $8.48/hr. Since 1998, there have been no increases in lifeguard pay
scales.
The interlocal agreement with Jacksonville provides a 3% increase each year, based on
the amount that we spent the previous year for lifeguard service. We have not integrated
this increase into lifeguard pay scales.
It is the staff recommendation that the City Commission approve a pay increase for fully
trained Atlantic Beach lifeguards that would mirror the increases in the interlocal
agreement over the past three (3) years, except for the senior lifeguards who would only
receive 3% increases for two (2) years. This would bring them up to a pay scale that is
more competitive with area agencies. When the pay and classification study is
completed, the resulting lifeguard recommendations will be integrated into the City pay
plan.
•
AGENDA ITEM#8C
APRIL 9,2001
• The pay scale, based on the approval of this recommendation, will be approximately:
Current Proposed
Lifeguard in Training $7.75 $7.75
Fully Trained $8.00 $8.74
Senior Lifeguard $8.48 $9.00
Lieutenant $8.96 $9.79
Captain $9.41 $10.28
BUDGET: The pay adjustments recommended in this report can be accommodated
within the existing 2000-2001 budget. The estimated expenses for the season will be
approximately$94,000, consistent with the lifeguard pay budgeted for the current fiscal
year. The actual number of hours is difficult to predict due to weather conditions and the
availability of lifeguards in the late Summer months. However, after estimating the .
number of hours "required" for coverage, staff members are confident that the increases
can be accommodated in the existing budget without creating any safety problems on the
beach coverage.
RECOMMENDATIONS: We recommend approving the pay scale presented in this
report for the Atlantic Beach Lifeguards.
• It is also recommended that the lifeguards be incorporated into the city pay plan when it
is completed.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER:
,_____<::;Z,
AGENDA ITEM BER:
•