Loading...
03-26-01 v CITY OF ATLANTIC BEACH • CITY COMMISSION MEETING March 26, 2001 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of March 12, 2001 2. Courtesy of Floor to Visitors: A. Proclamation recognizing Parliamentary Emphasis Month 3. Unfinished Business from Previous Meeting A. Follow-up report from the regular meeting of March 12, 2001 (City Manager) 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY • SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Public Safety and Utility Sales (City Manager) 5. Committee Reports: 6. Action on Resolutions: 7. Action on Ordinances: 8. Miscellaneous Business: A. Approve an extension of the contract with Duval Janitor for a period of one year, to expire February 28, 2002 (City Manager) B. Approve an extension of the contract with Remedy Intelligent Staffing for a period of one year (City Manager) C. Approve extension of the contract with Vortex Biological Services, Inc. for ditch spraying for a period of one year,to expire on April 30, 2002 (City Manager) D. Action on a request filed by Oceanwalk Homeowners' Association to make landscaping improvements on the public right-of-way on Seminole Road (City Manager) E. Appointment to the Cultural Arts Board to fill an unexpired term to expire on April 30, • 2002 (Mayor) Page Two MINUTES March 26, 2001 9. City Manager Reports: A. Long Range Financial Plan—Nelson VanLiere 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and, for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. • Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, any agenda subject,regardless of how the matter is stated on the agenda,may be acted upon by the City Commission. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, March 23,2001. 111 v v MINUTES OF THE REGULAR MEETING OF THE ATLANTIC o 0 T T BEACH CITY COMMISSION HELD IN CITY HALL,800 SEMINOLE E E • ROAD AT 7:15 P.M. ON MONDAY,MARCH 26,2001 S S PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno Theo Mitchelson Dezmond Waters, Commissioners AND: James Hanson, City Manager M S Alan C. Jensen, City Attorney o E Maureen King, City Clerk T C I O Y ONE N N D S 0 COMMISSIONERS The meeti,i6 wab called to order l,,,Ma _ - — —. . -- Invocation, given by Commissioner Mitchelson, was followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Commission Meeting of March 12, 2001. BEAVER X BORNO X X • Motion: Approve the minutes of the March 12, 2001 MITCHELSON X Commission Meeting as presented. WATERS X X MESERVE X The motion carried unanimously. 2. Courtesy of Floor to Visitors: A. Proclamation recognizing Celebrate Exchange Day Mayor Meserve read the proclamation in its entirety declaring March 30, 2001 "Celebrate Exchange Day" in Atlantic Beach. Mayor Meserve stated that the Exchange Club programs emphasized community service and said he would present the proclamation to the club on Friday. B. Proclamation recognizing Parliamentary Emphasis Month Mayor Meserve read the Proclamation in its entirety declaring the month of April Parliamentary Emphasis Month in Atlantic Beach and presented the framed document to the representatives from First Coast Parliamentarians. • Captain Rollin Bauchspies, Jr. USN (Ret) and Sherry Strange accepted the proclamation on behalf of the organization. Mrs. Strange presented a brief history of the use of parliamentary procedure and thanked the Commission for their continued support. M S Minutes Page -2- 0 E March 26, 2001 T C I O Y ONE N • Wayne Lasch of 2035 Hickory Lane thanked the Commissioners for COMMISSIONERS N - D S 0 the recent landscaping of Seminole Road. Bob Totter of 275 11th Street inquired concerning restroom facilities at Bull Park and requested that they be made available on weekends. City Manager Hanson stated he would investigate the request. Mr. Totter also inquired concerning his previous comments concerning the need for voting districts, and suggested that the Commissioners vote to put the matter on the ballot. J.P. Marchioli of 414 Sherry Drive agreed with establishing voting districts, and commented on his involvement in a recent traffic incident. 3. Unfinished Business from Previous Meeting A. Follow-up report from the regular meeting of March 12, 2001 (City Manager) City Manager Hanson commented on the following items: • Reported that the April 2"d public hearing for proposed improvements to the Selva Marina Streets would be delayed in • order for the city to obtain plans and specifications as required by Florida Statutes, and also a permit required by the St. Johns River Water Management District. • Reminded the Commissioners of the second Strategic Planning Session at 8:00 a.m., on Saturday, March 31, 2001 at the Sea Turtle Inn. • Referred the Commissioners to a copy of the minutes of the February 20, 2001 Community Development Board Meeting for an explanation of a variance which was granted for a non- conforming lot located at 1625 Beach Avenue. • Reported that an additional two weeks was needed to complete gathering information for joint funding of the feasibility study regarding the possible purchase the old Pic 'N Save building. • Reported that the City of Jacksonville Beach had provided the additional funding required to complete the Beaches Park Project to construct a regional playground in south Jacksonville Beach. No funding will be needed from the City of Atlantic Beach. • 4. Consent Agenda: A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Public Safety and Utility Sales (City Manager) M S Minutes Page -3- o E March 26, 2001 z c I O Y ONEN • COMMISSIONERS N D S 0 Motion: Approve monthly reports from the Building, Code BEAVER X Enforcement, Public Safety and Utility Sales Departments as BORNO x X submitted. MITCHELSON X WATERS X X Mayor Meserve inquired concerning a shift in the water production MESERVE x and billing figures and pointed out that losses had dropped below 13%. City Manager Hanson explained the anomalies related to the consumption figures and indicated that the biggest factor in the reduction in losses was the city's program to replace or repair defective, large commercial water meters. There was no further discussion and the motion carried unanimously. 5. Committee Reports: There were no Committee reports. 6. Action on Resolutions: There was no action on Resolutions. fl) 7. Action on Ordinances: There was no action on Ordinances. 8. Miscellaneous Business: A. Approve an extension of the contract with Duval Janitor for a period of one year, to expire February 28, 2002 (City Manager) BEAVER X BORNO X X Motion: Approve an extension of the contract with Duval MITCHELSON x Janitor for a period of one year, to expire February 28, 2002. WATERS X X MESERVE X There was no discussion and the motion carried unanimously. B. Approve an extension of the contract with Remedy Intelligent Staffing for a period of one year (City Manager) BEAVER X BORNO X X Motion: Approve an extension of the contract with Remedy MITCHELSON X Intelligent Staffing for a period of one year. WATERS X X MESERVE X • There was no discussion and the motion carried unanimously. C. Approve extension of the contract with Vortex Biological Services, Inc. for ditch spraying for a period of one year, to M S Minutes Page -4- 0 E March 26, 2001 T C I O Y ON E N IIIexpire on April 30, 2002 (City Manager) COMMISSIONERS N D S 0 Motion: Approve extension of the contract with Vortex BEAVER x Biological Services, Inc. for ditch spraying for a period of one BORNO X X year, to expire on April 30, 2002. MITCHEL SON X X WATERS X Following brief discussion the motion carried unanimously. MESERVE x D. Action on a request filed by Oceanwalk Homeowners' Association to make landscaping improvements on the public right-of-way on Seminole Road. BEAVER X BORNO X X Motion: Approve the request filed by the Oceanwalk MITCHELSON X Homeowners' Association to make landscaping WATERS X X improvements on the public right-of-way on Seminole Road. MESERVE X Robert Wienberry, representing the Oceanwalk Homeowners' Association, stated they would like to beautify the public right-of-way on the west side of Seminole Road between the north and south entrances of the subdivision. He indicated that the Home Owners' Association would install an irrigation system, sod, plants and flower beds in the area. Mr. Wienberry indicated that in its present state, the sidewalk has • been damaged by tradesmen parking trucks on the sidewalk, erosion has occurred and pet owners use the area without cleaning up after their pets. He felt the health and erosion problems would be eliminated, and the aesthetics of the area improved by the project. Mr. Wienberry inquired as to the "No Parking" signs which used to be in the area. Commissioner Borno explained that vandals had pulled up the signs and the Public Works Department had picked them up. He requested that the signs be reinstalled and small "No Dumping" signs also be mounted on the same post. Commissioner Waters applauded the Homeowners' Association efforts and stated he would like to have some trees included in the plan. Discussion ensued and the Mayor stated that the city would work with the association on the project. The planting of trees will be investigated. It was the consensus of the Commission that Commissioner Borno will represent the Homeowners' Association while working with the city on the project. There being no further discussion, the motion carried unanimously. E. Appointment to the Cultural Arts Boards to fill an unexpired BEAVER X term to expire on April 30, 2002 (Mayor) BORNO x x • MITCHELSON X WATERS X Motion: Appoint Kathleen Smith Beaudreau to fill an MESERVE X X unexpired term on the Cultural Arts Board to expire on M S Minutes Page -5- 0 E March 26, 2001 T C I O Y ONE N • April 30, 2002. COMMISSIONERS N D S 0 There was no discussion and the motion carried unanimously. 9. City Manager Reports: A. Long Range Financial Plan—Nelson VanLiere Finance Director Van Liere presented a report which provided a general overview of the city's financial outlook which could be helpful during the upcoming strategic planning session and for the upcoming budget process. He indicated that the report was based on certain assumptions and conclusions with respect to future conditions and emphasized that those could change, and that the report would be an on-going, constantly changing document. Finance Director VanLiere provided a brief overview of each item contained in the plan and responded to Commissioners' questions. The Long Term Financial Plan - Preliminary Information for Strategic Planning for 2001/2002 is attached and made part of this official record as Attachment A. • Commissioner Mitchelson noted the shortfall in the Stormwater Utility and inquired if the stormwater fee was too low. Mr. VanLiere stated that the rate only covered the debt service on the Core City Project, and indicated that the utility was two-thirds funded from the General and Gas Tax Funds. Commissioner Waters noted the fluctuations in revenue and the transfers from the General Fund to subsidize other funds. He inquired if it would be possible to enact legislation which would automatically increase or decrease rates to cover the fluctuations. Finance Director VanLiere felt this could be done. City Manager Hanson felt it would be financially and environmentally prudent for the city to do so, and stated that it could be incorporated in the city's long range plan. Commissioner Waters suggested that the city begin a dialogue with the Village of Mayport and the Navy Base concerning the city providing water and sewer services to those areas. B. Water/Sewer Capital Projects Update—Donna Kaluzniak Assistant Public Works Director Kaluzniak provided a Powerpoint status report on the city's water and sewer capital projects. The report is attached and made part of this official record as Attachment B. A brief • question and answer session followed. M S Minutes Page -6- 0 E March 26, 2001 T C I O Y ONE N 411) Mayor Meserve reminded those present that the deadline was COMMISSIONERS N D ' S 0 approaching to apply for a loan from the city for the entire amount of the costs to convert from septic tanks to the public sewer system. Commissioner Mitchelson requested that reminder letters be sent to the residents still using septic tanks. City Manager City Manager Hanson reported on the following items: • Reported that a palm tree in the median in front of Publix had snapped off one foot from the ground in a storm. He indicated that it was diseased, but the other trees appeared to be healthy. The tree will be replaced. • Reported that a consultant for the Air Show has been hired and the agreement signed. • Reported that the Atlantic Beach Police Department, in cooperation with other local agencies, conducted a sting operation at local bars to detect sales of alcoholic beverages to minors. It was further reported that two-thirds of the businesses • targeted sold alcoholic beverages to minors. • Reported that Community Development Director George Worley had taken a position with the City of Prescott Arizona and his last day of work would be April 6, 2001. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Mitchelson: • Requested additional information regarding the sting operation. Public Safety Director Thompson briefly explained how the operation was carried out and the license revocation procedure. Commissioner Mitchelson felt it would be more expedient ifthe e 1 City had an ordinance in place which would allow the aieohelie beverage license to be revoked by the city. Public Safety Director Thompson indicated that he would look into this. Commissioner Beaver • • Inquired concerning the unfinished brick columns in Town Center and was told that the cap bricks to finish the project had to be special ordered. The project will be completed when they are received. M S Minutes Page -7- 0 E March 26, 2001 T C I 0 Y ONE N • COMMISSIONERS N D S 0 Mayor Meserve • Reported that the Town Center dedication would take place on Friday, May 18, 2001 at 6:00 p.m. • Commented that he would like the city to look into beautification and a different type of street lighting to make the city more attractive. Commissioner Borno • Commented that he would follow-up on the replacement of the "No Parking" "No Dumping" signs on Seminole Road. • Reported he would be attending a"Jesus at the Beach" meeting the following day. Commissioner Mitchelson • Inquired concerning the cause of the pavement sagging on • Sailfish Drive. Public Works Director Kosoy indicated that the sagging was due to a deteriorating stormwater line which has already been scheduled for replacement. . • Reported on a citizen complaint he received regarding improper parking by a handicapped person in the handicapped zone access lane in front of Publix and inquired as to what could be done to prevent this in the future. Public Safety Director Thompson explained the situation and indicated that the department would continue to monitor the area and issue warnings to violators. Commissioner Waters • Commented on the lack of access to restrooms at Bull Park on weekends and stated he would like to see if something could be done to make them available. • Felt that"No Dumping" signs were not aesthetically pleasing and he hoped they would not be installed at the entrance to Oceanwalk. III M S Minutes Page -8- 0 E March 26, 2001 T C I O Y ONE N • COMMISSIONERS N D S 0 There being no further discussion or business to come before the Commission,the Mayor declared the meetin adjourned at 9:10 p.m. ' Cif--- John 7Vleserve Mayor/Presiding Officer Attest: 4,422, L.- Maureen King Certified Municipal Cl-,k • 0 II • • City of Atlantic Beach ‘ •\1:17- , ii: 00,.. --i-r- ir..,, ci !mg> � _ h' s� s-;•,,-j ';—j ' s) J) iv , - V .` , � I I E LongTerm Financial Plan H oNa Z Preliminary Information for Strategic for FY- 2001/2002 H H H z I , 0 0 0 Introduction • Timing of Report for Strategic Planning • General Overview of Financial Outlook • Preliminary to the Budget Process • Setting Service Levels 0 0 0 Basic Assumptions • Disclaimers — No one knows the future — This is all based on assumptions — Conservative estimates — Limited policy decisions 0 0 0 Salary, Wages and Benefits • Current positions fully funded • Annual increase of 3% • Turnover off-sets raises • Only a few new positions 0 0 0 Operating Expenses • General Increase of 3 % per year • Exceptions input where known • Internal service charges at 4% 0 0 0 Capital Outlay • Equipment and vehicles on a standard rotation • Master plans for water, sewer and storm water systems • Core City estimates used • Governmental capital projects remain to be scheduled 0 0 0 Debt Service • No additional debt scheduled • General Fund loan matures in FY-2006 — Annual payments of 145 ,000 end • 1996 Utility Revenue Bonds issue debt service is level over projection • 0 0 Transfers • Purpose of transfers — Represent return on investment — Subsidizing operations — For capital outlay • Projected transfers are at current levels except to Storm Water Utility • Scheduled minor increases over time. • • 0 General Fund • Beginning Cash Balance of 4.3 million • Revenues change using last four years • Expenditures change with basic assumptions except for some minor variances — Transfers to Debt and Storm Water Utility • Overall Outlook • City of Atlantic Beach General Fund "Total Revenues and Expenditures 10 9 8 „„. 7 W 6 0 5 4 3 2 1 0 - �7 T —1 T -P9 'Ti N rt.„ N r.6.„ N N N N N Az, N cc, O O O O O O O O O O O O CQ CO O O O O O O O O O O -•16 O CCP O —an N W O ,V CO c.fl O r Revenues Capital Outlay Personal Services Transfers Out Operating Expenses 0 0 • Gas Tax Fund • Cash Balance of 1 .4 million • Revenues of about $490,000 per year • Expenditures — Micro-surfacing — Transfer to Storm Water Utility - Capital — Transfer to Debt service of $72,000 per year • • • City of Atlantic Beach Gas Tax Fund Total Revenues and Expenditures 2,000 1 ,500 _ r Cl) —� c 1 ,000 500 0 T1 T1 T T T T T T T '11 T T T —C —C —< —C --C —< —C -< ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ N N N N N CCs CCs O O O O O O O O O O O CCs CCs O O O O O O O O O O -,► CO CC, O -•16. N C+.1 t17 O7 - CO CCs O --+--~ Revenues Capital Outlay Personal Services Transfers Out Operating Expenses 0 0 • Convention Development Tax Fund • Cash Balance of $95 ,000 • Revenues — $60,000 per year — restricted for promotion and recreation purposes • Expenditures — Transfer to C.I.P. — No current budget • • • Better Jacksonville 1/2 Cent Sales Tax • Revenues are restricted for C . I. P . • Should be $ 500,000 per year • There is no current budget for these funds • 0 • City of Atlantic Beach Water and Sewer Combined Total Revenues and Expenditures 9 8 6 5 a 4 0 3 i 2 1 0 T T T T T T T T T T T T -< -< -< --< -< -G -4( -4( -4( -C - < -< -< -a . ■ ■ ■ • ■ ■ • ■ ■ ■ N N N N N N N N N N N CIZO CCO_ O O O O O O O_ O O O_ Co CC, O � N W .ice CS1 Q7 Oy DO CG O Revenues nom Capital Outlay Personal Services : Debt Service Operating Expenses Transfers Out 0 0 0 Water and Sewer Combined • Cash Balance - Restricted — 2 .6 million • Cash Balance — Unrestricted — 3 million — Both remain constant • Revenues — Two 8% rate increases are included — Future small CPI adjusted increases are in — Growth is moderate — Growth plus CPI is about 3% overall increase • • • Water and Sewer Combined - Continued • Expenses — Salary, wages and operating are all increased with basic assumptions — Capital is programmed out according to a replacement schedule for equipment and vehicles — Infrastructure according to water and sewer master plans with funding modifications — Approximating $ 1 ,000,000 per year of improvements 0 0 • Water and Sewer Combined - Continued • Expenses — continued • Debt Service — Remains constant at $ 1 .4 million • Transfers — Transfer to General Fund of $400,000 — Return on Investment from Outside City Customers 0 0 • Water Utility • Cash balance of $ 1 .9 million — $900,000 restricted • Revenues exceed expenses each year by about $300,000 per year • Capital outlay is relatively low, about $200,000 per year • Debt service is $345 ,000 per year 0 0 0 Sewer Utility • Cash Balance of $4 million — $ 1 .7 million restricted • Revenues are less than expenses by about $400,000 per year • Capital outlay is about $800,000 per year • Debt Service is $ 1 ,050,000 per year City of Atlantic Beach Storm Water Utility Fund Total Revenues and Expenditures 1 ,500 1 ,000 U c caco 0 0 v � 500 0 - T T -T1 T T T T T T T T T T N N N N N N N N N CC O O O O O O O O O O O O CD CI> O O O O O O O O O O -� CO t0 O CJ7 Cr) -J 00 CCP O Revenues MEM Capital Outlay MEM Personal Services -1'4 Debt Service Operating Expenses Transfers Out () • 0 0 Storm Water Utility • Cash Balance of $380,000 — $300,000 restricted • Revenues from charges projected with slight growth — No rate increase from $3 per ERU — Charges just covers debt of $293,000 per year — Majority of revenues come from transfers in II 0 9 Storm Water Utility - Continued • Expenses — Moved salary and benefits from Streets Division of General Fund of $ 120,000 — Moved operating expenses of $210,000 for maintenance from General Fund • Debt — portion of Utility Revenue Bond for Core City Project of $294,000 per year • Capital Outlay is the Royal Palms project and a Vacuum Jet Truck • • Utility Bond Fund • Cash Balance of 5 million • Interest earnings is the only revenue • All remaining funds budgeted for Core City Project • Projected to be totally spent by the end of FY-2003 • Total Debt service for the bond is 1 .7 million per year City of Atlantic Beach Sanitation Fund Total Revenues and Expenditures 2,000 1 ,500 CI) C ) _. . CZ CO -6150m. 1 ,000 0 o 500 0 T 1 - Y -1, TI TI TI T1 -'7 T1 �7 N N N N N N N N N CC) to (=> O O O O O O O O O O CC) SD O O O O O O O O Co O —� CO SCo O C fl Cr) �• 00 CC) O Revenues Capital Outlay ma Personal Services Transfers Out Operating Expenses 0 0 0 Sanitation Fund • Cash Balance of $500,000 — $300,000 restricted — Projected decrease over years • Revenues grow by 3% — No rate changes scheduled but may be needed in the future • Expenses — Contract going up by 6% - CPI plus 3% growth — Transfer to General Fund of $200,000 0 0 0 Schedule of Transfers • Show relationship between the various funds • 111 City of Atlantic Beach Long Term Financial Plan Schedule of Approximate interfund Transfers Petision Administration Water Utility $140,000 $30,000 Debt Service Fund $260,000 General Fund $148,000 $72,000 $200,000 $200,000 $400,000 Gas Tax Fund Sanitation Utility $200,000 Governmenta Fund Storm Water Utility $500,000 $60,000 1/2 Cent Sales Convention Tax Fund Development Tax Fund AGENDA ITEM#9 k, • MARCH 26,2001 • City of Atlantic Beach � .µN • Long Term Financial Plan Preliminary Information for: Strategic Planning and Preparation of Fiscal Year 2001/2002 • AGENDA ITEM#9 MARCH 26,2001 IIITable of Contents Introduction 1 Assumptions and Conclusions 1-4 General Fund 4-6 Gas Tax Fund 6 Convention Development Tax Fund 6 Better Jacksonville 1/2 Cent Sales Tax 6 Water and Sewer Combined Utility 7 Storm Water Utility 7 Utility Bond Construction Fund 8 41) Sanitation Fund 8 Conclusion 8-9 Schedules and Graphs 10-27 0 AGENDA ITEM#9 MARCH 26,2001 • • Introduction Annually, the City Commission, City Manager and staff go about the routine process of adopting a budget. With this budget come decisions regarding setting the levels of service that we deliver to our community. With each election, comes a new perspective of the needs of the community and with that, a different set of priorities. This report will help to identify the resources which are to be available in the up-coming years for the purpose of providing a framework for decision making. By setting long term financial boundaries and having annual strategic planning sessions, the City will be doing everything it can to assure that the strong financial position we enjoy now is preserved into the future. This report is intended to provide you with an understanding of our current position of each of the major funds so that you may make better decisions during strategic planning. Those decisions will be directly incorporated into this year's annual budget process beginning in a few months. As decisions are made and implemented, this report will continually be revised. The following schedules and graphs should help management understand the available resources for each fund and the relationships between them. The two types of funds described are the general government and enterprise funds or utilities. A number of small grant funds and trust • funds are not included in this report. The version of the report to follow is an interim report for your review. If you have a need for additional information or would like to see it presented in a different format, please forward your comments to the City Manager and we will implement changes for the next version. Assumptions and Conclusions In the preparation of this report, I have made certain assumptions and conclusions with respect to conditions that may occur in the future. While I believe these assumptions are reasonable for the purpose of the report, they are dependant on future events, and actual conditions may differ from those assumed. In addition, I have used and relied upon certain information provided by others. I believe these sources to be reliable, but have not independently verified the accuracy of the information. This report is a combination of assumptions, known variables and projections and as reality occurs, the projections will change. For this reason the report will be an on-going, constantly changing effort with which we will use as a guide in the annual budget process. • 1 AGENDA ITEM#9 MARCH 26,2001 • Revenues: In general, the revenue projections include no new revenue sources. All revenue increases are based on existing sources with a growth factor determined by the history of that particular source. The only revenues with a projected increase in rates are the Water and Sewer Utilities. Interest earnings are based on 5% return on the average projected cash balance. Expenditures: The expenditures are broken down into the five major budgeted categories. These are Personal Services which includes Salary, Wages and Benefits, Operating, Capital Outlay, Debt Service and Transfers-Out. The basic assumptions for these are as follows: Salary and Wages are projected at a 3% increase per year. The basis is a conservative estimate of 4% annual wage increase off-set by turnover and vacant positions. In a few cases, there are exceptions where an additional amount was programmed in due to increasing demands on the department to provide the existing level of service. Overtime and special pays are projected from current levels with the same 3% increase assumption as used with salary and wage • increases. Benefits are projected with a direct relationship to salary and wages. F.I.C.A. is .0765 of Salary and Wages Health Benefits are projected to increase annually by 5%. The City's current provider is no longer going to provide service after October 2001 and therefore there may be a significant change in this item. Pension Benefit cost is projected at 11.24% for General Employees and 11% for Police. These are based on the most recent actuarial report. Operating Expenditures are projected using a conservative 3% rate of increase. As decisions to change levels of service are made over the years, those related line items will get increases or decreases as needed. Internal service charges are a major portion of operating expenditures and are projected to increase at 4%. The primary reason for this is that the internal services include charges for Finance, Human Resources and the City Manager as well as the administrative expenses for all the utility funds. The expenses related to these areas are projected to increase slightly faster than the rest of the operating expenses due to the increase • 2 AGENDA ITEM#9 MARCH 26,2001 • in costs related to information technology. This includes additional software, hardware, training and related maintenance. Although technology improvements will help us do our jobs better and allow our customers greater access to City activities and information, those improvements will drive up the cost of doing business. The extra percent gives an allowance for improving the service delivery. Capital Outlay includes purchases of land, buildings, infrastructure improvements, equipment and vehicles. The acquisition of land or buildings is rare. Most expenditures include only the routine items such as vehicle and equipment replacement. Most equipment with an estimated replacement value of over $10,000 was scheduled for replacement. The City's fleet was analyzed by our contract maintenance chief and the report was then altered to reflect keeping some of the fleet longer than industry averages would suggest. The major capital outlay for non-utility projects is projected as a transfer out to the Governmental Capital Projects Fund. For purposes of a long term projection for capital outlay which is sporadic and unpredictable, I have included an annual appropriation of about $200,000 from General Fund resources. Recent expenditures of this type have included improvements to or the acquisition of • parks. Additionally, the City will benefit from the new Better Jacksonville '/2 Cent Sales Tax of about $500,000 per year. This could be viewed as an addition to the $200,000 from the General Fund or displace those funds accordingly. Also contributing to the resources available for governmental projects is the Convention Development Tax proceeds of about $60,000 per year. The schedules that follow reflect the transfers from the General Fund and the Convention Development Tax Fund to the Capital Improvement Fund but do not reflect the additional '/2 Cent Sales Tax which will be budgeted separately in the up-coming budget process. The major portion of capital outlay in the utilities is based on engineer's reports. The Storm Water Master Plan, Water System Master Plan, Sewer Master Plan and the recent estimates on the Core City project are all included. The Utility Bond Construction Fund is scheduled to be dissolved after FY-2003 when the Core City project is complete. Also included in the utility capital outlay are the routine equipment and vehicle replacements. Debt Service is a projection of existing debt obligations. There are no plans to • 3 AGENDA ITEM#9 MARCH 26,2001 • issue any new debt at this time. Both the General and Gas Tax Funds do not reflect debt and as such there is no expense for debt payment. The debt is shown in the Governmental Debt Service Fund which is funded by transfers from the General and Gas Tax Funds based on their pro-rata share. The Debt for the Utilities is allocated between the Water, Sewer and Storm Water Utilities based on original cost estimates. After completion of the projects, this allocation will be re-evaluated and adjustments made. This may shift the long term burden between funds, however the total debt service will remain constant over the projection period. Transfers reveal the relationship between the various funds, (See Page 27). Projected are the annual transfers from the Water, Sewer and Sanitation utilities to the General Fund reflecting the return on investment. Also programmed are the transfers from the General Fund, Gas Tax and Convention Development Tax Funds for their restricted purposes which are capital improvements, promotional and debt service. Not shown are transfers between the Water and Sewer Utilities because they are considered a combined utility for financial statement purposes. For each to have positive cash flow in every year of the projection, there would need to be some • cross-subsidies. This report does not reflect those transfers. Also shown is the recent decision to fund storm water maintenance in the Storm Water Utility Fund by a subsidized transfer from the General Fund. In order to eliminate the Storm Water Utility subsidy, there would need to be a dramatic fee increase. This increase is not projected. Cash Balances Cash balances and the changes to them are the results of the beginning cash balances increased by the revenue projections and decreased by the expense projection. On a fund by fund basis, an effort was made to preserve the strong cash position we currently enjoy by spreading out the large capital requirements to match available funding. General Fund - ( See Pages 10-14 ) The General Fund began FY-2001 with over four million in reserves. This cash balance is projected to remain strong over the projection period, far exceeding the 25% operating reserve requirement. • 4 AGENDA ITEM#9 MARCH 26,2001 • The General Fund revenues are basically projected using an average change over the last four years. Where there was no identifiable trend, projections were conservatively low. Property Tax revenue was projected assuming that the City will continue to experience the annual increase in tax base while keeping the millage the same over the projection period. At this time, there are no plans to enhance revenues with added charges for services, taxes or rate increases in the General Fund. Keep in mind that each year there are some general government programs which benefit from grant revenues. These projections do not consider grant revenue as a source to be depended on. The frequency and amounts are not predictable with a degree of certainty and therefore not included in this report. During the budget process for Fiscal Year 2001, seven and a half new positions were added to the General Fund budget. These positions were mostly for either facility maintenance or grounds maintenance. These positions have been recently filled and are projected into the future at full cost. With the exception of one new maintenance position and one administrative position, there are no other new employees projected into the schedules. S City Administration includes some additional funding for record processing and retention in FY-2002 and 2003. As part of the information technology, scanning, indexing and storage of City records needs to be addressed. The Planning and Building departments are projected into the future with the basic assumptions and no abnormal expenses. Public Safety is projected with the basic assumptions for payroll and operating expenses with the exception of the addition of an administrative staff person added in FY-2004. There is funding for the replacement of three patrol cars per year as well as a periodic replacement of a specialty vehicle. Fire protection services provided for by the City of Jacksonville are programmed to increase by 3% according to the contract. Parks and Recreation is projected forward with all the additional staff added in FY-2001 and no others. This is an area that with the addition of so many new facilities may need adjustment in the near future. The current plan is to provide the new services with the current number of employees and amount of operating expenses. There are a few new vehicles added into the capital outlay schedule in the next few years to be used in maintenance. General Government This division includes some operating expenses for • 5 AGENDA ITEM#9 MARCH 26,2001 insurance and building maintenance but the majority of the expenditures is transfers to other funds. The transfer to debt service of$148,000 annually will end in FY-2006. There is a $200,000 annual transfer to the governmental capital projects fund for discretionary spending. Beginning in FY-2002, there are substantial transfers of$600,000 and subsequently approximately $400,000 thereafter to the Storm Water Utility fund. These transfers reflect the cost of maintaining the storm water system which were previously accounted for in the Streets Division of the General Fund. In FY-2002, the City will need to purchase a vacuum jet truck which accounts for $200,000 of the FY-2002 transfer. This division also accounts for the transfer to the Pension Fund for administrative expenses. Gas Tax Fund - ( See Pages 15-16 ) Gas Tax revenues are restricted for streets and roads and are projected to increase by 3% per year. All available revenues have been programmed for existing debt service, micro-resurfacing of roads and transfers to the Storm Water Utility to assist in funding some drainage projects in the Royal Palms area. The large cash balance existing at the beginning of FY-2001 includes $1,000,000 which was designated for the Core City Project. These funds will roll forward until spent for that purpose. Convention Development Tax Fund - ( See Page 17 ) Convention Development Tax proceeds are shown as an annual transfer to the Governmental Capital Project Fund. The annual proceeds of$60,000 is restricted for capital improvements or promotional activities and is expected to grow by only about 1% per year. Recent uses of these funds include Town Center Improvements and partial funding for Bull Park. Better Jacksonville 1/2 Cent Sales Tax - ( No Schedules ) It is estimated that the City will benefit from the Better Jacksonville '/2 cent discretionary sales tax of approximately $500,000 per year. These funds can be used for capital improvements or to serve debt for new capital improvements of a governmental nature. No schedules were prepared showing these funds as there is no budget for them. These funds may be seen as available in addition to the $200,000 annual contribution from the General Fund or they may displace those • 6 AGENDA ITEM#9 MARCH 26,2001 • funds freeing them up for other things. Up-coming strategic planning sessions may give direction as to the disposition of these funds. Water and Sewer Combined Utility - ( See Pages 18-21 ) Water and Sewer charges are based on a history of four years. The trend over that time is relatively flat. Added to this are two subsequent rate increases in FY-2001 and FY-2002 of 8% each. Increases in projected years forward are minimal and reflect a C.P.I. adjustment policy which has yet to be approved. The projection reflects a 3% growth with a 1% C.P.I.. for a total of 4% per year. In FY-2003 the City plans to restructure the current rates to work towards a rate that will eliminate the 3,000 gallon minimum charge. This rate structure will affect some groups more than others, but the overall impact should be neutral. As a separate component, a C.P.I. index rate increase will be proposed as mentioned above. The rates discussed above along with the various other revenues of the utility are projected to fund approximately $1,000,000 in annual capital outlay. Due to the nature of spending on capital projects, this amount will fluctuate from year to • year. In actuality, one year may incur double the amount and the next almost none. This analysis simply attempts to smooth out the expenditures to match the available resources. The expenditures for the Water and Sewer Utilities are projected using the basic assumptions for personal services, operating expenses and debt service. The capital outlay for equipment and vehicle replacement is routine. The infrastructure improvements are forecasted according to the Water and Sewer Master plans recently completed. Some of the master plan objectives have been deferred pending future availability of funds but the majority are in place. Storm Water Utility - ( See Pages 22-23 ) When the Storm Water Utility was created, a rate of$3.00 per E.R.U. was adopted. Today, this rate only covers the debt service on the Core City Project. To capture full cost of providing storm drainage, the maintenance and capital projects have to be funded from other sources until a rate adjustment occurs. The long term projection assumes no change in rates and a continued subsidy from the General Fund for maintenance and a continued subsidy from the Gas Tax fund for drainage improvements. A Storm Water Utility rate increase would help the • burden on the General Fund or the Gas Tax fund where those funds would 7 AGENDA ITEM#9 MARCH 26,2001 • otherwise be spent on resurfacing projects. The drainage project begun in the Royal Palms area accounts for the capital outlay and if deferred or scaled back would also provide relief Without the benefit of strategic priorities at this time, the funding of this project is presented. Utility Bond Construction Fund - ( See Page 24 ) This fund accounts for the remaining balance of bond proceeds received approximately five years ago. The revenues from that time are simply interest on the cash balance limited by an investment contract as to avoid arbitrage rebate. This fund has been earning 5.75 % since inception. The investment contract expires this year and I expect a lowering of investment returns. These funds will be invested in the State Board Administration until spent. According to the Public Works Director, this project should be completed before the end of FY-2003. • Sanitation Fund - ( See Pages 25-26 ) • The Sanitation Utility Fund revenues are projected without any rate adjustments and are sufficient to cover the expenses of providing the service for the near future. The recent bid award to B.F.I. for collection included a reduction in service by going to one day collection of yard waste from two. The projection at current rates with some growth shows an annual surplus being generated of about $50,000. This surplus will be eroded over time as the annual increase in the cost of collection grows over time. The projection shows a need to adjust rates in the future, but no immediate changes are necessary at this time. Conclusion: The strongest measure of the long term financial position of the City is the reliability of the revenue stream and cash balance. The City's revenue stream is projected out as steady, reliable and growing. This trend appears to be sufficient to sustain a moderate increase in expenses going into the future. In regards to the cash position of the General Fund and other related governmental funds, the cash position is expected to stay very strong. Affecting this cash position is the transfer from the General Fund to the Storm Water Utility Fund for storm drainage maintenance and the transfer from the Gas Tax Fund for Royal Palms drainage improvements. As the Core City project is complete,the demands for increased maintenance will put a strain on these existing resources. • 8 • AGENDA ITEM#9 MARCH 26,2001 • The cash position of the individual utilities fluctuates from year to year as the programmed capital expenditures occur. The capital projects were scheduled to assure that the cash balance in total remains relatively constant over time. This assumes that there are future rate increases relative to an annual C.P.I. index which are not yet approved for the Water and Sewer utilities. The water utility will be supporting the sewer utility in order to fund the $1,000,000 in annual capital improvements projected and the storm water utility will have to be heavily subsidized by the Gas Tax and General Funds. Of course additional rate increases in any of the three utilities would help. The Sanitation Fund continues to provide the General Fund with an annual transfer of$200,000 and should be financially strong over the projection period. The rate increase that was expected when the City rebid services was off-set by reducing yard trash service to one day per week. This reduction of service had little impact on the community. Overall, at present, it appears as though the City will continue to be financially strong as long as the decisions made are made within the funding boundaries highlighted in this report or are funded from new sources not yet identified. 9 • City of AtIan each 0 . Long Term Financial Plan Projection Summary General Fund Actual Actual Actual Budget Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj. FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 2,925,177 3,574,330 4,009,332 4,302,327 4,273,134 3,983,476 3,779,383 3,810,036 3,856,100 3,836,399 4,062,681 4,391,177 4,826,628 Revenues Taxes 2,636,885 2,867,974 3,040,813 3,193,267 3,304,885 3,422,147 3,545,261 3,674,450 3,809,959 3,952,049 4,100,999 4,257,105 4,420,683 Licenses and Permits 198,261 215,920 231,357 215,023 219,931 225,086 230,516 236,251 242,326 248,782 255,664 263,027 270,933 Intergovernmental Revenues 1,811,267 1,796,522 1,895,967 1,976,291 2,037,005 2,103,500 2,176,014 2,254,806 2,340,159 2,432,376 2,531,788 2,638,749 2,753,638 Charges for Services 106,836 106,037 107,153 114,721 115,717 116,743 117,800 118,889 120,011 121,166 122,354 123,578 124,837 Fines and Forfeitures 83,076 121,742 204,818 113,716 118,025 122,503 127,159 131,998 137,028 142,257 147,692 153,342 159,216 Miscellaneous revenues 288,790 249,019 348,722 220,500 226,100 234,004 242,224 250,773 259,664 268,911 278,527 288,528 298,929 Interfund Transfers 645,192 600,000 624,740 600,000 618,000 636,540 655,636 675,305 695,564 716,431 737,924 760,062 782,864 Total Revenues 5,770,307 5,957,214 6,453,570 6,433,518 6,639,663 6,860,524 7,094,610 7,342,473 7,604,711 7,881,971 8,174,949 8,484,392 8,811,101 Other Financing Sources 38,082 85154 Total Resources 8,733,566 9,616,698 10,462,902 10,735,845 10,912,797 10,844,001 10,873,993 11,152,509 11,460,811 11,718,370 12,237,630 12,875,569 13,637,728 Expenditures by Department Governing Body 31,270 23,036 22,635 46,252 46,539 46,834 47,139 47,452 47,775 48,107 48,450 48,803 49,166 City Administration 216,981 221,738 220,134 255,400 329,555 319,428 276,531 285,470 294,709 304,256 314,124 324,323 334,865 Planning and Zoning 85,356 92,093 94,878 102,521 103,359 106,658 112,564 113,582 117,216 120,970 124,847 128,852 132,989 Building 129,791 132,807 167,145 281,517 267,855 276,095 284,602 293,383 302,448 311,808 321,470 351,447 361,749 Public Safety 3,148,050 3,239,597 3,293,226 3,389,009 3,507,231 3,758,159 3,765,924. 3,888,478 4,008,218 4,131,275 4,278,764 4,389,827 4,520,587 Public Works-Streets 604,119 804,526 1,011,728 685,880 634,433 689,066 660,338 701,271 782,888 765,211 748,264 772,071 856,659 Parks and Recreation 245,069 308,858 431,948 996,149 787,721 800,507 825,284 850,854 902,244 935,482 965,594 961,610 991,562 General Government 698,600 784,711 729,569 705,983 1,252,628 1,067,871 1,091,577 1,115,918 1,168,913 1,038,581 1,044,939 1,072,008 1,099,807 Total Expenditures 5,159,236 5,607,366 5,971,263 6,462,711 6,929,321 7,064,618 7,063,957 7,296,410 7,624,412 7,655,689 7,846,452 8,048,941 8,347,383 Revenues Less Expenditures 611,071 349,848 482,307 -29,193 -289,658 -204,094 30,653 46,064 -19,701 226,282 328,496 435,450 463,718 Other Financing Uses 189,312 Cash Reserves 3,574,330 4,009,332 4,302,327 4,273,134 3,983,476 3,779,383 3,810,036 3,856,100 3,836,399 4,062,681 4,391,177 4,826,628 5,290,345 Total Exp.&Reserves 8,733,566 9,616,698 10,462,902 10,735,845 10,912,797 10,844,001 10,873,993 11,152,509 11,460,811 11,718,370 12,237,630 12,875,569 13,637,728 Resource Allocation a � xz Personal Services 3,195,216 3,076,981 2,860,672 3,231,809 3,325,508 3,448,026 3,574,439 3,683,476 3,796,028 3,912,214 4,032,156 4,155,983 4,283,825 =d Operating 1,336,948 1,721,808 2,425,118 2,383,606 2,487,099 2,565,487 2,593,284 2,675,166 2,759,667 2,846,873 2,936,873 3,029,756 3,125,616 a y Capital Outlay 163,350 317,868 273,522 662,127 135,000 262,380 92,288 118,223 233,188 192,692 156,725 125,300 182,406 ell Transfers Out 463,722 490,709 411,951 185,169 981,713 788,725 803,946 819,545 835,530 703,911 720,698 737,903 755,535 0 3 o 4t Total Expenditures 5,159,236 5,607;366 5,971,263 6,462,711 6,929,321 7,064,618 7,063,957 7,296,410 7,624,412 7,655,689 7,846,452 8,048,941 8,347,383 AGENDA ITEM#9 • MARCH 26,2001 • City of Atlantic Beach General Fund Total Revenues and Expenditures 10 9 8 N 6 = 5 • 4 3 2 1 0 I 11 1 1 1 1 1 1 1 1 1 1 " N IA.) N N N N N its.) N (0 (000000000000 CD CD 0 0 0 0 0 0 0 0 0 0 CO CD 0 — N W4=& th G) ••l CO CO 0 - • Revenues Capital Outlay Personal Services i Transfers Out Operating Expenses 11 • CITY OF ATLANACH • . Long Term Financial Plan Financial Projection Summary Gas Tax Fund Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 648,975 940,523 1,239,086 1,409,994 306,194 291,036 289,866 303,827 334,129 372,059 428,483 491,023 560,083 Revenues Local Option Gas Taxes 438,661 458,441 481,274 477,216 491,532 506,278 521,467 537,111 553,224 569,821 586,915 604,523 622,659 Interest Earnings 38,971 54,019 80,839 70,943 15,310 14,552 14,493 15,191 16,706 18,603 21,424 24,551 28,004 Other Revenues Total Revenue 477,632 612,460 562,113 548,159 506,842 520,830 535,960 552,302 569,931 588,424 608,340 629,074 650,663 Expenses Operating 0 173,477 301,391 100,000 139,525 235,000 263,000 265,000 200,000 460,000 473,800 488,014 502,654 Capital 0 0 5,700 1,480,000 0 0 0 0 0 0 0 0 0 Transfers 85,227 63,940 84,114 71,959 382,475 287,000 259,000 257,000 332,000 72,000 72,000 72,000 72,000 Total Expenses 85,227 237,417 391,205 1,651,959 522,000 522,000 522,000 522,000 532,000 _ 532,000 545,800 560,014 574,654 Net Change In Cash Balance 392,406 276,043 170,908 -1,103,800 -16,158 -1,170 13,960 30,302 37,931 66,424 62,540 69,060 76,008 Net Change In Working Capital 867 23,520 Ending Cash Balance 940,623 1,239,086 1,409,994 306,194 291,036 289,866 303,827 334,129 372,059 428,483 491,023 660,083 636,091 Restricted 940,523 1,239,086 1,409,994 306,194 291,036 289,866 303,827 334,129 372,059 428,483 491,023 560,083 636,091 Designated 870,000 870,000 1,000,000 Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0 J Detail Restricted Restricted for Streets 940,523 1,239,086 1,409,994 306,194 291,036 289,866 303,827 334,129 372,059 428,483 491,023 560,083 636,091 940,623 1,239,086 1,409,994 306,194 291,036 289,866 303,827 334,129 372,059 428,483 491,023 560,083 636,091 ›- 3 c) r) r,iv x > 0 3 oit - v, AGENDA ITEM#9 MARCH 26,2001 City of Atlantic Beach Gas Tax Fund Total Revenues and Expenditures 2,000 1 ,500 -- o L as co ; 1 ,000 O . o ±ma 500 -IL , N N N N N N N N N N N CO CO 0 0 0 0 0 0 0 0 0 0 0 CO CO O O O O O O O O O O " CO CO O " N GJ .1=& tri O 00 CO O amiemlb Revenues - Capital Outlay Personal Services Transfers Out Operating Expenses 13 0 CITY OF ATLANQACH 0 . Long Term Financial Plan Financial Projection Summary Convention Development Tax Fund Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 94,626 141,276 142,016 45,360 95,479 62,037 66,940 72,107 77,550 83,283 89,322 95,682 102,378 Revenues Convention Development Taxes 62,184 60,060 54,744 61,172 61,784 62,402 63,026 63,656 64,292 64,935 65,585 66,241 66,903 Interest Earnings 5,709 6,938 4,667 3,947 4,774 3,102 3,347 3,605 3,877 4,164 4,466 4,784 5,119 Other Revenues Total Revenue 67,893 66,998 59,411 65,119 66,558 65,503 66,373 67,261 68,170 69,099 70,051 71,025 72,022 Expenses Operating 17,000 65,626 1,000 15,000 0 0 0 0 0 0 0 0 0 Transfers 4,000 0 159,808 0 100,000 60,600 61,206 61,818 62,436 63,061 63,691 64,328 64,971 Total Expenses 21,000 65,626 160,808 15,000 100,000 60,600 61,206 61,818 62,436 63,061 63,691 64,328 64,971 Net Change In Cash Balance 46,893 1,372 -101,397 50,119 -33,442 4,903 6,167 5,443 5,734 6,039 6,360 6,696 7,050 Net Change In Working Capital -244 -631 4,741 Ending Cash Balance 141,275 142,016 45,360 95,479 62,037 66,940 72,107 77,560 83,283 89,322 95,682 102,378 109,429 Restricted 141,275 142,016 45,360 95,479 62,037 66,940 72,107 77,550 83,283 89,322 95,682 102,378 109,429 Designated Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0 Detail Restricted Tourism/Recreation 141,275 142,016 45,360 95,479 62,037 66,940 72,107 77,550 83,283 89,322 95,682 102,378 109,429 141,276 142,016 45,360 95,479 62,037 66,940 72,107 77,550 83,283 89,322 95,682 102,378 109,429 3n Yri r) d za t) 4 O O , 0 • 0 CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Water and Sewer Utility Combined Summary Revised Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 7,938,415 8,267,332 7,750,787 6,210,825 5,684,960 5,510,442 5,158,203 4,918,976 4,914,661 4,924,056 4,988,670 5,095,048 5,391,966 Revenues Charges For Services 4,492,275 4,522,714 4,806,772 4,952,744 5,398,491 5,668,416 5,951,836 6,152,706 6,360,495 6,575,445 6,797,809 7,027,849 7,265,834 Assessments 207,314 182,389 155,291 272,250 106,757 106,757 106,757 106,757 106,757 106,757 106,757 106,757 106,757 Other Revenues 1,129,125 1,042,977 1,086,004 1,565,141 826,482 805,935 790,317 773,656 766,254 765,617 767,241 771,817 782,720 Total Revenue 5,828,714 5,748,080 6,048,067 6,790,135 6,331,730 6,581,107 6,848,910 7,033,119 7,233,505 7,447,819 7,671,807 7,906,423 8,155,311 -1.4% 5.2% 123% -6.8% 3.9% 4.1% 2.7% 2.8% 3.0% 3.0% 31% 3.1% Expenses Personal Services 954,581 971,506 1,030,102 1,015,665 1,087,168 1,122,436 1,157,495 1,193,676 1,231,015 1,269,551 1,309,323 1,350,372 1,392,741 Operating 2,028,461 2,266,958 2,449,026 2,903,419 2,643,081 2,808,550 2,885,552 2,905,553 3,006,886 3,112,033 3,221,157 3,334,425 3,452,016 Capital 256,859 661,774 1,341,649 1,606,200 , 971,000 1,185,000 1,215,000 1,095,000 1,129,500 1,131,000 1,150,000 1,025,000 1,085,000 Debt 1,062,016 1,058,785 1,440,181 1,390,716 1,393,000 1,393,000 1,393,000 1,393,000 1,393,000 1,393,000 1,393,000 1,393,000 1,393,000 Transfers 923,261 1,093,112 424,942 400,000 412,000 424,360 437,091 450,204 463,710 477,621 491,950 506,708 521,909 Total Expenses 5,225,178 6,052,135 6,685,900 7,316,000 6,506,249 6,933,346 7,088,138 7,037,433 7,224,111 7,383,205 7,565,429 7,609,505 7,844,667 15.8% 10.5% 9.4% -11.1% 6.6% 2.2% -0.7% 2.7% 2.2% 2.5% 0.6% 3.1% Net Change in Cash Balance 603,536 -304,055 -637,833 -525,865 -174,518 -352,238 -239,228 -4,314 9,395 64,614 106,378 296,918 310,644 flet Change In Working Capital -274,619 -212,490 -902,129 Ending Cash Balance 8,267,332 7,750,787 6,210,825 5,684,960 5,510,442 5,158,203 4,918,976 4,914,661 4,924,056 4,988,670 5,095,048 5,391,966 5,702,610 Restricted 2,273,088 2,376,983 2,556,153 2,622,808 2,580,312 2,633,586 2,664,784 2,682,108 2,720,153 2,759,551 2,800,357 2,842,626 2,886,417 Designated 0 921,790 0 0 0 0 0 0 0 0 0 0 0 Unrestricted 5,994,244 5,373,804 3,654,672 3,062,152 2,930,130 2,524,617 2,254,191 2,232,553 2,203,903 2,229,118 2,294,691 2,549,340 2,816,193 Detail Restricted Bond Debt Service Reserve 531,008 529,393 720,090 695,358 696,500 696,500 696,500 696,500 696,500 696,500 696,500 696,500 696,500 Renewal and Replacement 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 Operating Reserve(25%) 1,242,080 1,347,590 1,336,063 1,427,450 1,383,812 1,437,086 1,468,284 1,485,608 1,523,653 1,563,051 1,603,857 1,646,126 1,689,917 2,273,088 2,376,983 2,556,153 2,622,808 2,580,312 2,633,586 2,664,784 2,682,108 2,720,153 2,759,551 2,800,357 2,842,626 2,886,417 4n arii z nv = a F-. N4 O O 4t VD 41110 • ID . CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Water Utility Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 3,048,224 3,093,840 2,566,653 1,741,617 1,679,848 1,997,314 2,299,425 2,550,658 3,041,371 3,490,589 3,955,290 4,056,907 3,958,883 Revenues Charges For Services 1,690,013 1,691,793 1,775,380 1,856,891 2,024,011 2,125,212 2,231,472 2,320,731 2,413,560 2,510,103 2,610,507 2,714,927 2,823,524 Assessments 40,033 28,736 27,139 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 Other Revenues 569,914 553,936 566,243 511,636 408,784 409,149 419,045 427,704 441,479 460,589 479,419 489,916 486,688 Total Revenue 2,299,960 2,274,465 2,368,762 2,400,284 2,464,553 2,566,117 2,682,275 2,780,192 2,886,796 3,002,449 3,121,683 3,236,600 3,341,969 Expenses Personal Services 409,195 424,778 463,925 434,457 459,312 473,537 488,334 503,604 519,362 535,627 552,413 569,739 587,622 Operating 783,940 929,558 871,263 1,069,194 998,375 1,106,743 1,124,526 1,083,105 1,120,718 1,159,753 1,200,271 1,242,337 1,286,016 Capital 101,773 259,940 626,469 474,500 200,000 190,000 320,000 200,000 290,000 330,000 750,000 1,000,000 20,000 Debt 234,195 245,690 350,867 343,902 345,200 345,200 345,200 345,200 345,200 345,200 345,200 345,200 345,200 Transfers 593,663 546,556 215,605 140,000 144,200 148,526 152,982 157,571 162,298 167,167 172,182 177,348 182,668 Total Expenses 2 122 766 2 406 522 2 528 129 2 462 053 2 147 086 2,264 006 2 431 042 2 289 479 2 437,578 2 537 747 3 020 067 3 334 623 2 421,506 Net Change in Cash Balance 177,194 -132,057 -159,367 -61,769 317,466 302,111 251,233 490,713 449,218 464,702 101,616 -98,023 920,463 Net Change in Working Capital -131,578 -395,130 -665,669 CT Ending Cash Balance 3,093,840 2,566,653 1,741,617 1,679,848 1,997,314 2,299,_425 2,550,658 3,041,371 3,490,589 3,955,290 4,056,907 3,958,883 4,879,347 Restricted 872,346 909,491 900,849 918,839 909,372 941,102 950,360 944,970 959,495 974,537 990,117 1,006,256 1,022,976 Designated 921,790 Unrestricted 2,221,494 735,373 840,769 761,009 1,087,943 1,358,324 1,600,298 2,096,401 2,531,094 2,980,754 3,066,790 2,952,628 3,856,370 Detail Restricted Bond Debt Service Reserve 117,098 122,845 175,434 171,951 172,600 172,600 172,600 172,600 172,600 172,600 172,600 172,600 172,600 Renewal and Replacement 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Operating Reserve(25%) 505,248 536,646 475,415 496,888 486,772 518,502 527,760 522,370 536,895 551_,937 567,517 583,656 600,376 872,346 909,491 900,849 918,839 909,372 941,102 950,360 944,970 959,495 974,537 990,117 1,006,256 1,022,976 Detail Designations Core City Project 921,790 , n 0 921,790 0 0 0 0 0 0 0 0 0 0 0 = a 03 olt 11110 0 0 , CITY OF ATLANTIC BEACH Long Term Financial Plan Financial Projection Summary Sewer Utility Revised Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 4,890,191 5,173,492 5,184,134 4,469,208 4,005,112 3,513,127 2,858,778 2,368,318 1,873,291 1,433,467 1,033,379 1,038,141 1,433,083 Revenues Charges For Services 2,802,262 2,830,921 3,031,392 3,095,853 3,374,480 3,543,204 3,720,364 3,831,975 3,946,934 4,065,342 4,187,302 4,312,921 4,442,309 Assessments 167,281 153,653 128,152 240,493 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Other Revenues 559,211 489,041 519,761 1,053,505 417,698 396,786 371,271 345,952 324,775 305,028 287,822 281,902 296,033 Total Revenue 3,528,754 3,473,615 3,679,305 4,389,851 3,867,178 4,014,990 4,166,635 4,252,926 4,346,709 4,445,370 4,550,124 4,669,823 4,813,342 Expenses Personal Services 545,386 546,728 566,177 581,208 627,856 648,898 669,162 690,073 711,653 733,924 756,910 780,633 805,119 Operating 1,244,521 1,337,400 1,577,763 1,834,225 1,644,706 1,701,807 1,761,025 1,822,449 1,886,168 1,952,280 2,020,885 2,092,089 2,166,001 Capital 155,086 401,834 715,180 1,131,700 771,000 995,000 895,000 895,000 839,500 801,000 400,000 25,000 1,065,000 Debt 827,821 813,095 1,089,314 1,046,814 1,047,800 1,047,800 1,047,800 1,047,800 1,047,800 1,047,800 1,047,800 1,047,800 1,047,800 Transfers 329,598 546,556 209,337 260,000 267,800 275,834 284,109 292,632 301411 310,454 319,767 329,360 339,241 Total Expenses 3 102 412 3 645 613 4 157 771 4 853 947 4 359 162 4 669,339 4 657 096 4 747 953 4,786 532 4 845 458 4 545 362 4 274,882 5 423 161 Net Change in Cash Balance 426,342 -171,998 -478,466 -464,096 -491,985 -654,349 -490,460 -495,027 -439,823 -400,088 4,762 394,941 -609,819 Net Change In Working Capital -143,041 182,640 -236,460 J Ending Cash Balance 5,173,492 5,184,134 4,469,208 4,005012 3,513,127 2,858,778 2,368,318 1,873,291 1,433,467 1,033,379 1,038,141 1,433,083 823,264 Restricted 1,400,742 1,467,492 1,655,304 1,703,969 1,670,941 1,692,485 1,714,424 1,737,138 1,760,658 1,785,015 1,810,241 1,836,371 1,863,440 Designated Unrestricted 3,772,750 3,716,642 2,813,904 2,301,143 1,842,187 1,166,293 653,894 136,152 -327,191 -751,635 -772,099 -403,288 -1,040,177 Detail Restricted Bond Debt Service Reserve 413,911 406,548 544,657 523,407 523,900 523,900 523,900 523,900 523,900 523,900 523,900 523,900 523,900 Renewal and Replacement 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Operating Reserve(25%) 736,832 810,945 860,648 930,562 897,041 918,585 940,524 963,238 986,758 1,011 115 1,036,341 1,062,471 1,089,540 1,400,742 1,467,492 1,655,304 1,703,969 1,670,941 1,692,485 1,714,424 1,737,138 1,760,658 1,785,016 1,810,241 1,836,371 1,863,440 n yrii n2 2, N O 4 © It AGENDA ITEM#9 MARCH 26,2001 City of Atlantic Beach Water and Sewer Combined Total Revenues and Expenditures • ;J ! 3 0 -nm -nm -n -Timmmm -Timm 11 1 I 1 1 1 1 1 1 1 1 -� -� N N t!,,,) N N N N N N N N CO CD 0 0 0 0 0 0 0 0 0 0 0 CO CO 0 0 0 0 0 0 0 0 0 0 -, CO CD 0 - N (.4 . CA O) -'l 00 CD 0 Revenues Capital Outlay Personal Services Debt Service Operating Expenses Transfers Out 18 111111 CITY OF ATLANSACH Long Term Financial Plan Financial Projection Summary Storm Water Utility . Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 264,523 698,620 1,118,858 824,230 385,011 290,373 329,617 306,508 338,727 368,257 399,223 437,022 472,222 Revenues Charges for Services Storm Water Fees 245,526 248,942 246,975 264,000 266,640 269,306 271,999 274,719 277,467 280,241 283,044 285,874 288,733 Fees From Rate Increases Total Charges for Services 245,526 248,942 246,975 264,000 266,640 269,306 271,999 274,719 277,467 280,241 283,044 285.874 288,733 Grant Proceeds 473,450 Interest Earnings 20,443 40,941 53,022 40,000 19,251 14.519 16,481 15.325 16,936 18,413 19,961 21.851 23,611 Transfer In from Other Utilities 221,004 693,112 Transfer In from Gas Tax 310,475 215,000 187,000 185,000 260,000 Transfer In from General Fund 0 600,000 400,000 408,000 416,160 424,483 432,973 441,632 450,465 459,474 s Other Revenues 24,604 550 60,000 Total Revenue 511,577 983,545 299,997 837,450 1,196,366 898,825 883,480 891,205 978,886 731,627 744,637 758,190 771,818 Expenses Personal Services 0 0 0 116,385 119,751 122,751 125,859 129,081 132,425 135,896 139,502 143,252 147,153 Operating 169,957 233,738 4,683 198,427 207,380 213,601 230,009 236,910 244,017 251,337 258,877 266,644 274,643 Capital 786 33,815 294,403 668,535 670,475 230,000 257,000 200,000 280,000 20,000 15,000 20,000 190,000 Debt 221,003 291,840 294,676 293,322 293,398 293,229 293.721 292,995 292,915 293,428 293,458 293,095 293,245 Transfers 0 0 1,015 0 0 0 0 0 0 0 0 0 0 Total Expenses 391,746 559,393 594,777 1,276,669 1,291,004 859,581 906,589 858,986 949,356 700,661 706,838 722,991 905,041 VJ Net Change In Cash Balance 119,831 424,162 -294,780 -439,219 -94,638 39,244 -23,109 32,219 29,530 30,966 37,799 35,200 -133,223 Net Change In Working Capital -314,266 3,914 -152 Ending Cash Balance 698,620 1,118,858 824,230 385,011 290,373 329,617 306,508 338,727 368,257 399,223 437,022 472,222 338,999 Restricted 208,242 277,315 222,432 298,695 301,831 304.010 309,258 311,244 313,797 316,879 319,688 322,295 325,383 Designated 400,000 0 Unrestricted 490,379 441,644 601,799 86,317 -11,458 25,607 -2,749 27,483 54,460 82,344 117,334 149,927 13,616 Detail Restricted Debt Service Reserve 110,502 145,920 147,338 146,661 146,699 146,615 146,861 146,498 146,458 146,714 146,729 146,548 146,623 Operating Reserve(25%) 97,740 131,395 75,094 152,034 155,132 157,395 162,397 164,746 167,339 170,165 172,959 175,748 178,760 208,242 277,315 222,432 298,695 301,831 304,010 309,258 311,244 313,797 316,879 319,688 322,295 325,383 3 0 atri xiz xa tJ i.d t,1 No 3 O 4t VD AGENDA ITEM 149 MARCH 26,2001 0 City of Atlantic Beach Storm Water Utility Fund Total Revenues and Expenditures 1 ,500 r F' 5a•` F r 4k 'gz w1 ,000 /1 INIMME = .IIIMIMIM"III.� 0 O- up H , x" _ -F 0 ii,.._ ..4....s.„. 500 $y6 Y 4 s w 0 I I 1 1 1 1 1 1 1 1 1 1 1 N N N N N N N N N N N CO CO O O O O O O O O O O O CO CO O O O O O O O O O O -1. 00 CO O " IV GJ -1 tri OM �1 00 CO O Revenues ® Capital Outlay Personal Services MI Debt Service 0 Operating Expenses Transfers Out 20 0 CITY OF ATLAN•EACH • . Long Term Financial Plan Financial Projection Summary Utility Bond Construction Fund , Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-06 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 8,772,416 8,162,108 7,244,078 6,342,112 5,016,850 513,055 0 0 0 0 0 0 0 Revenues Interest Earnings 486,883 475,982 471,310 300,000 250,842 25,653 0 0 0 0 0 0 0 Other Revenues Total Revenue 486,883 475,982 471,310 300,000 250,842 25,653 0 0 0 0 0 0 0 Expenses Capital 1,002,303 1,627,423 1,175,661 1,625,263 4,754,637 538,708 0 0 0 0 0 0 0 Total Expenses 1,002,303 1,627,423 1,175,661 1,625,263 4,754,637 538,708 0 0 0 0 0 0 0 Net Change In Cash Balance -515,420 -1,151,441 -704,351 -1,325,263 -4,503,794 -513,055 0 0 0 0 0 0 0 Net Change in Working Capital -94,888 233,411 -197,615 Ending Cash Balance 8,162,108 7,244,078 6,342,112 5,016,850 513,055 0 0 0 0 0 0 0 0 Restricted 8,162,108 7,244,078 6,342,112 5,016,850 513,055 0 0 0 0 0 0 0 0 Designated Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0 Detail Restricted Construction Projects 8,162,108 7,244,078 6,342,112 5,016,850 513,055 0 0 0 0 0 0 0 0 8,162,108 7,244,078 6,342,112 5,016,850 513,055 0 0 0 0 0 0 0 0 4n a rii 7z nv xa a � 1J a y O O It r 0 CITY OF ATLAN ACH 0 . Long Term Financial Plan Financial Projection Summary Sanitation Utility Actual Actual Actual Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj FY-98 FY-99 FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 Cash Balance Forward 415,887 357,127 420,124 474,894 525,436 552,984 555,136 528,080 467,623 369,164 227,667 37,573 -207,136 Revenues Charges for Services Resid/Comm Hand Picked 809,148 833,422 858,425 884,178 910,703 938,024 966,165 995,150 1,025,004 1,055,755 Dumpsters 361,398 372,240 383,407 394,909 406,756 418,959 431,528 444,474 457,808 471,542 Other 6,190 6,252 6,314 6,378 6,441 6,506 6,571 6,637 6,703 6,770 Charges For Services 1,075,330 1,103,662 1,148,412 1,176,736 1,211,914 1,248,146 1,285.465 1,323,901 1,363,489 1,404,264 1,446,260 1,489,515 1,534,067 Grant Proceeds 5,236 5,948 19,736 3,028 3,000 2,910 2,823 2,738 2,656 2,576 2,499 2,424 2,351 Interest Earnings 21,606 19,958 29,141 28,000 28,899 30,414 30,532 29,044 25,719 20,304 12,521 2,067 -11,392 Other Revenues Total Revenue 1,102,172 1,129,568 1,197,289 1,207,764 1,243,813 1,281,471 1,318,820 1,355,683 1,391,864 1,427,144 1,461,280 1,494,006 1,525,025 Expenses Personal Services 3,765 3,963 4,108 4,178 4,272 4,403 4,538 4,677 4,821 4,970 5,123 5,281 5,445 Operating 866,225 850,156 857,062 949,544 1,003,193 1,059,907 1,119,936 1,183,476 1,250,733 1,321,928 1,397,294 1,477,077 1,561,539 Capital 2,650 2,650 2,700 3,500 2,800 2,828 2,856 2,885 2,914 2,943 2,972 3,002 3,032 Debt 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 200,000 200,000 228,551 200,000 206,000 212,180 218,545 225,102 231,855 238,810 245,975 253,354 260,955 Total Expenses 1,072,640 1,056,769 1,092,421 1,157,222 1,216,265 1,279,318 1,345,876 1,416,140 1,490,323 1,568,651 1,651,364 1,738,714 1,830,970 Imo) Net Change In Cash Balance 29,532 72,799 104,868 50,542 27,548 2,152 -27,056 -60,457 -98,459 -141,508 -190,084 -244,709 -305,945 Net Change In Working Capital -88,292 -9,802 -50,098 Ending Cash Balance 357,127 420,124 474,894 525,436 552,984 555,136 528,080 467,623 369,164 227,657 37,573 -207,136 -513,080 Restricted 267,498 263,530 272,430 288,431 303,366 319,123 335,755 . 353,314 371,852 391,427 412,098 433,928 456,985 Designated Unrestricted 89,630 156,594 202,464 237,005 249,617 236,014 192,325 114,309 -2,688 -163,770 -374,525 -641,064 -970,065 Detail Restricted Operating Reserve(25%) 267,498 263,530 272,430 288,431 303,366 319,123 335,755 353,314 371,852 391,427 412,098 433,928 456,985 267,498 263,630 272,430 288,431 303,366 319,123 335,755 353,314 371,852 391,427 412,098 433,928 456,985 4n Yrr1 e) CJ xa 03 AGENDA ITEM#9 MARCH 26,2001 City of Atlantic Beach Sanitation Fund Total Revenues and Expenditures 2,000 1 ,500 L � R3 c6 1 ,000 O 500 0 I I I I I I I I I I I I N N N N N N N N N NI CO CO O O O O O O O O O O O CO CD O O O O O O O O O O --b. 00 CD O GJ )i O) - 00 co O Revenues Capital Outlay ® Personal Services Transfers Out Operating Expenses ' AGENDA ITEM#9 • MARCH 26,2001 111111 City of Atlantic Beach Long Term Financial Plan Schedule of Approximate Interfund Transfers Pension Administration Water Utility $140,000 $30,000 A Debt Service Fund $260,000 General Fund , �' $148,000 Sewer Utility _ $72,000 0 ,____ $200,000 $200,000 $400,000 Gas Tax Fund Sanitation Utility $200,000 Governmental ' C.I.P. Fund Storm Water Utility $500,0/ $60,000 1/2 Cent Sales Convention Tax Fund Development Tax Fund 111 24 • • • Water & Sewer Utility Update ....,.. .. �e�':,,.: �:..;;...y.......,y.:,rte...:::..;y;.;.:�. .:..?n •�3':xer:,::�:<5:;�:as.k#k..�.:..::...-....« ):.'. �x¢ts,,�,."•tF k�r;;;,:s✓,` .��„z. :: a ... -k:.:. .4kc< .t,.;>::...,:g�' ::?3;.. .......re:..:^...£.... ......:....::......:.....::...�....::^.::r k�. ..<. ..0.y. , ,»Yctiw.e ..k.:..-eKe.-.::.�`F... y>.' .�•rta:• xvu:.,...:':or:v, ee.. ..... ...�., .�,. ...... .....�:...:. .:.... ..... ... ..... .. . ...< :.fit-rs.:..,,.o* '�:`cs� ?¢,.y�rr $a:;:. .,�. ...., :. .... .,.'�.�. 'z ..;�;. ..:. ............................,..................:......r.. .....`"esti•...,.,...::. .7:# ,4 .e. . :.:<.Ki � .Q.. .k.. �;�.Sy.,:.;5:• :Y•` �uek.,� ....:, ...... ............,....... ...:.. ...... ....,..:...C. .. ...,...x�-..�.. . .r 3.�.� .a v ..b wK£ siri3:3cs q� 4. ._r....,,.:..,...:..:.......r.✓.:..�. n.a.....,:wk.::..�:.sS..-� ,i.�:.:.:.:::>......^.::..:;.... ��.:...o: .-.....:.... red., s����a„ ?� � a,m•',..�7"RM��> s. City of Atlantic Beach - March 26, 2001 II N O' H>H N o O 0 c- trJ z H H CA bc1 Cn H O z tI t7 H H z 0 I 1 • • • Sewer Master Plan !!i. ..K•}::,'.r0},}s,.p;::...r: t '!.. .i..w.::..v::: .n:....vvi,. : .. ,. .r...� ;.:,'....,::!.....v.}}: .,. ..:::: .}yrp. i.'.}}}• :": v , ..,,p, $. ,. 9 .i..::J•!.;,,v..y,S: ...}'!•:i!.0}}:!..:.:<;•.w.... ,..\:.r.yiii^:.:.k.}.r�y ..,::,:.�.. .,}}. .•�. .. ...... a , ..�,.:. .. ..... r..:.,......ox... x red..,.r.::. :,, ..:: x?: .Sx.x:>�. ...:�:::• }:,:.-�` .:................. .... .:.�1. ....... .?r}..........a.. ...,....:..z...,..,...,..............,.�"3..m.3 ri.......,.�`;.c�.....�....°s'£,..........}........Z�.......'���.....ot.......,..:.��?.^�...<.<.s:..`M,�?.,..!,,..f2.,: >s�:`k '�s.$ ..,�z.:......0..�3`r..n,.zr`°;.�..,...><:�£�^t?�%,�' sri:3x �..«.. ■ Atlantic Beach and Buccaneer Sewer Improvements Project -Redesign complete, bid date 4/26/01 ► Master Wetwell at AB WWTP ► Force Main from Lift Station C on Donner Rd. ► Upgrade of Fairway Villas and Park Street Lift Stations ► Abandonment of Shangri La Lift Station ■ Sewer Improvements 2001 ► RFP issued, proposals due 3/28/01 — Enlargement of Force Main from Lift Station B on 1 l th St. — Upgrade Pumping Capacity at Lift Station E on Mayport Rd. — Upgrade of West End Lift Station — Replacement of Force Main on Mayport Road • • • NPDES Permit Studies yy : . x :: . : ..::h �.w•: w;•:...� :.::R':' ayyy,.,. ...y'y �ax•+• .k\\ �:t'• :x•'y •y>: •:+::yy. ..<uu::.. N'!�F?' ?a? .'.,+. •.�,.�3• •'w�� �� �?'N'�r$?� .�•:& +>: .�+`�,,: •.x::�;... ;��:',1�''$'s<.y..ids:i``w:.a.:,�.s.3..:Yys`.�":aa��'-,�.....c:<.E?.�i33�::"�'`"s�a ?s�4�'�+•``:' ?>:St# a&.: ,�.�.+..�a�s'`.':`a,�`"�`'f;�'„¢,>.:m•-L.`S.: k,>::.�x,`h�%�;.S.3x.,�'�c.�AMMEM...x�`,.•: "s For Wastewater Treatment Plant # 1 • Overall project 60% complete ■ Project includes ► Operations and Maintenance Performance Report ► Capacity Analysis Report ► Reuse Feasibility Study ► Solids Handling Analysis • • • Buccaneer WWTP-Sludge Holding Tank S .� Wv .�. Y.:yr q..].V�'i.,.L,. O>< y�. .J:. .Sv Xv. v^..:: :�?W S v.'A'.v.!.:u y...v.v:•^v ++x+?x!.; #`: '� r �. .`q.;..,. .:�`,E..:s5:: ..�. .r:d^• A ;•x.:.: ...xA. :�. ':y"�'•x. ^x' "'�'...•�..:`�:.:''�v:�.<.,.'�`x<;:u�w:..S£.• n>.3" x. a. .�. ':.vrs •• :.:. ..:-v:.... . . �'x`<:.�s::;:::>x:> `y�: •�.x,' :-t <::.. . ,.<:..........��..:.^:&.t.....�.........>:..:........,..<aza::�.k.�n.'..�.z...<..:. t.,::,.K �3 €c�.,,:..� 3x�.�.�:».:.:� nwwi's ,��:w:?s °<�.;'�m�;•'n�a.�:>:�`�"s.�r•�,.?^�: .�...... ..x .;�a,��:• :. .<>:?�,.<.... as=`' ■ Design complete • Postponed construction until completion of solids handling analysis by CDM • Regulus Drive abandoned and dedicated to City of Atlantic Beach. Plans complete for its reconstruction. . • Water Master Plan • Overall project is 30% complete • City GIS Technician working and training with engineer for system mapping • Surveyors locating valves and other appurtenances • • • Utility Improvements 2000 ■ Redesign complete, bids due 4/26/01 ■ Project includes: ► Upgrading of Beach Avenue Water Main from Ahern through 8th ► Water main upgrade near Sea Oats Apartments ► Drainage on West 13th Street ► Sidewalk on Levy Road from Main St. to Mayport Rd. • • • Church Road Water & Sewer Mains .....Y.... ..M.....:sa.................»..'C.`. .. .. �S. ... ,. ', ..•. ". ....,i:.f;'..... ...$..::........<....... ,r...,......:._.a:>»'v:.,:::;K:L:...a.,n...,....,....+.3`,:*�:::\?:`.�3:):.v.,..o.:a:>.,:w@i;:i::�,i..,..............>a... ■ Two-part design nearly complete: ► Water and sewer extensions from Mayport Rd. to George St. ► Water line only from Mealy St. to Dutton Road — Roadway work partially funded by City of Jacksonville • • • • Other Projects >:.:'.::+:i:::::::.:v :'YJa:!'Y. �:iC'.::'::L:A: ni•....Ln..v:n.. ..v L: .:.v Vvw L::::.x.v.:�N':•:; .:...:.:. ...:. ..::n:,.�.:v.v•.v .....:;.. ..M ... :. <.. : :. r : ..r v w.nri. ,sv.., v.,p.3n.v..ly.rlpi.ic,v, .0::',n'.::u:•.! .::v..:::;.:.v.. 2 % ,.R ♦ ..H ,.L.a:r.,.... ¢ : 4 x .kxin:: .L• ,;:. :..... 'K♦ �� t....;, iA ..:.n.:SFt'�.+afi k\ .Q :....,. `6u w :�%•::�y'O�Y� ::::._::::..._..n��s.:?�.`t`.a�.....7;.�:w.�coe.s�;:.�.....:.....:.:...�.,:,.�`,�'<..�4.:..x�:.3n,n.s3�...a@+xa♦hr.�::�,,.:::...:.,.,n:.>:.x<+t:.k„%.,.....�.:.a���ir..sn,s>,o��;..,,er.?aa�,:3.§:x..:�.:,?:r`iso;.�,:'.�xF.a;;x,..\,..n::a:..:::::,::::,;:.::.x�w:�x�6�`:r�:"s�:x'�r''`� :€��ffif"•.¢..`''`.,.�' :.sa�os.'•`.�z''x:�:'�% z :;���"�'�Z; • Wonderwood Utility Relocation - project ect nearl p Y complete ■ Mayport Road Water Main Relocation (JTA Flyover) - project complete ■ Junior Enlisted Men housing - design and permitting complete ► Includes enlargement of Navy Lift Station wetwell • • • • Meter Program :t...o. .: : :Y, .. .. r., a+ r: �..: .k . r.a .,. ¢.., ..:. w,.. <. ti.:: r>•r "<x'....:a:.::,:,�,'< .:�r.':• xx::,...x ,� .�... :ka:::>:;:,vM«:'.. .:h'SY h. .Y'.3aC:.:J#.... ..t+'. .ti..'s,' ,t.. ..,.}..#r:.•ik:. ^b3. :�. •x,. .,th ,.�. Y0 �!}::^ .,;.*�:.:.;zx.H�.a�.�.....°ti."..8.:�:.3,.....�.......,..�?..s..�...x....�..� . :....x+..a.^�.?ss3.k�:..z�.a`�...:.s:`.>.,.�a�..:�.xsn'C.u'.:.!1�.zZ..x.:..;T:3r..: :�x...�,..kS....,...z:......'a`,��a;�:..�:k.,.wna...#: ?�.� .�''.t�•.::a:::3;...x..:.,.,.�. ..a�.�..,< :k,: „...x...,......_.....,.:s.::.:.��°.es.......:....rr`.'`�i.^�sMA?«O ■ Developed computerized program for scheduling meter replacement ■ Issued purchase order for annual testing and repair of large meters ■ Initiated replacement of 2ft meters • • • Se tic to Sewer Programp ..P }.::..: r 4.. :.....:::.v..:.. N v....:";:.:YY'{:i.Y:v....:.v+ ... .... ..v, .vv:•.;... .k �.Oc \.v Y.s. :+c' .A ,:'4+:i`Y:v' +.tvN`•..� :..,v::oYi:v:c:..:.y;..:..y .:..}::... ... ,,....v ..:v �'`..:r.:,,-k:»sr.�.5:..:..:::.:<: .:t.r,:av a,..E,....s ..•.LL+eo.'P ..`ka 'L ).• :..c.w:..... ... o:..:3,-...... t..>...{a:..{.,...,..r..., r:..:. .. C+....s...;......ti....:+s'..,, h3'^ .,•'v �,. � x..a. ... $ .:N�:� ... ..xv}}Y..�.::..:..z�>r..'xa'.;;�•z:}:.�....:.....Y�..r.,.....,,.z:..:�.xr`•�;:>:Skrsxi:..;:,�.:.a..w...,,r"�^�. +s�`•��," ;�sE�.:���Sa\.;�3Yers3�4?:xK^�'A`¢�e4e: .:x`"><.:Sit''.w,.'z"'�s�:�;'s:`3+# :3::tn2w%YYa��iv°`.,'' ■ 32 conversions completed or in progress ■ Financing amount will be reduced to $3000 in June 2001 • Florida Water Resources Conference - Presentation about Atlantic Beach Septic to Sewer Program on 4/ 10/01