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02-26-01 v • MINUTES OF THE WORKSHOP OF THE ATLANTIC BEACH CITY COMMISSION HELD IN COMMISSION CHAMBERS AT 5:00 P.M. ON MONDAY, FEBRUARY 26, 2001 City Commissioners Present: John S. Meserve, Mayor Mike Borno Rick Beaver Theo Mitchelson Dezmond Waters, City Commissioners Staff Present: Jim Hanson, City Manager George Worley, Community Development Director Don Ford,Building Official Maureen King, City Clerk The meeting, which was held for the purpose of reviewing the final draft of the proposed new zoning ordinance, was called to order by Mayor Meserve. Discussion ensued and it was agreed to schedule a public meeting on April 16, 2001 at Atlantic Beach Elementary School. S George Worley provided each Commissioner with a copy of Ordinance No. 50 which adopted the first zoning in Atlantic Beach. He felt the intent of this ordinance was to allow secondary dwellings provided the size and location of those structures could comply with the setback requirements. He also pointed out that the code did not address whether dwelling units could be rented. The Mayor felt that the City Commission had been attempting to address a perceived problem of lack of enforcement but based on Mr. Worley's report it did not appear that was the case. He felt that this situation was one which was best left alone. Mr.Worley reported that there were some instances where secondary dwellings contained more than one unit and it was felt that this not the intent of the ordinance and that this was a matter which could be addressed later. Mr. Worley's report regarding secondary dwellings is attached as Exhibit A. Impervious surface: Discussion ensued regarding the percentage of yards which should be restricted to impervious surfaces and it was agreed to leave the figure at 50%. It was also agreed to include swimming pools in the definition of impervious surface, and not pervious surface. Central Business District: Discussion ensued regarding the Central Business District zoning which is proposed to extend west of the Town Center to Sailfish Drive, and include the existing business area on Sailfish Drive, and was intended for low intensity commercial uses and businesses and professional offices. Automotive repair and drive through restaurants would not be permitted in this zoning district. Live Entertainment: Discussion ensued and it was agreed to continue to require City Commission review and approval for these businesses. • • Page 2 of 2 Minutes—February 26, 2001 Zoning Workshop Outdoor dining areas: Discussion ensued regarding outdoor dining and Mr. Worley said the Community Development Board recommended that this be included in the ordinance, to be approved under certain conditions. Calculating average grade on developed lots: Discussion ensued regarding the method of measuring the 35 ft. height on lots where the existing structure is being demolished or remodeled, and Mr. Worley explained that the grid method which had been suggested by Mr. Frohwein at the previous meeting would provide a good system for this measurement. He also suggested that in order to prevent tall buildings being built on low lots, a maximum limit of 45 feet from any point on a lot be established. Refreshment break Discussion ensued and it was confirmed that the draft of the proposed ordinance was posted on the city's web page. It was also suggested that an advertisement listing some of the major changes be advertised before the public meeting. George Worley also pointed out that zoning • changes would require a separate ordinance to amend the zoning map of the City, which would be adopted concurrently with the new Chapter 24 ordinance. Discussion ensued regarding granting of variances and George Worley explained there was no provision for granting a variance to the height requirements There being no further discussion, the Mayor declared the meeting adjourned at 7:00 p.m. Maureen King City Clerk • CITY OF ATLANTIC BEACH • CITY COMMISSION MEETING February 26,2001 AGENDA 5:00 p.m. Workshop Meeting on new Zoning Ordinance 7:15 p.m. Regularly Scheduled Commission Meeting Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of February 12, 2001 2. Courtesy of Floor to Visitors: A. Purvis& Gray to present audit report 3. Unfinished Business from Previous Meeting A. Follow-up report from the regular meeting of February 12, 2001 (City Manager) B. Report on feasibility of acquiring the property at 725 Atlantic Boulevard (Pic N Save) (City Manager) • 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Public Safety, and Utility Sales Departments(City Manager) 5. Committee Reports: 6. Action on Resolutions: 7. Action on Ordinances: A. Ordinance No. 80-01-63 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES, ARTICLE I, IN GENERAL, ADDING SECTION 22-4. AUTHORITY TO ADJUST CHARGES IN APPROPRIATE CASES; ADDING SECTION 22-5. ACCOUNTS RECEIVABLE WRITE-OFFS, • PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE Page Two AGENDA February 26, 2001 • B. Ordinance No. 90-01-170 - Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ZONING AND SUBDIVISION REGULATIONS, ARTICLE III, ZONING REGULATIONS, DIVISION 7, SUPPLEMENTARY REGULATIONS, SECTION 24-167, SITE PLAN REVIEW, TO PROVIDE FOR STORMWATER DRAINAGE REQUIREMENTS, AND PROVIDING AN EFFECTIVE DATE 8. Miscellaneous Business: A. Setting a public hearing for discussion of proposed zoning ordinance B. Approve recommendations relative to revised Dutton Island improvements and authorize staff to submit revisions to Florida Inland Navigation District (FIND); after obtaining FIND approval, authorize staff to invite bids for construction of improvements, as revised (City Manager) C. Authorize the Mayor and City Manager to execute the contract with BFI of Florida, Inc., for solid waste collection(City Manager) 9. City Manager Reports: A. Police Department Annual Report B. Status Report on Core City Project • 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,any agenda subject,regardless of how the matter is stated on the agenda,may be acted upon by the City Commission. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,February 23,2001. • ✓ v O 0 MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T BEACH CITY COMMISSION HELD IN CITY HALL,800 SEMINOLE E E IIIROAD AT 7:15 P.M. ON MONDAY,FEBRUARY 26, 2001 S S PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno Theo Mitchelson Dezmond Waters, Commissioners AND: James Hanson, City Manager M S Alan C. Jensen, City Attorney 0 E Maureen King, City Clerk T c I O Y O NE N N D S 0 COMMISSIONERS The meeting was called to order by Mayor Meserve at 7:15 p.m. The Invocation, given by Mayor Meserve was followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held III February 12, 2001 Commissioner Borno requested that a scrivener's correction be made to page four, Item G, under the motion tabulation to indicate that the motion was made by Commissioner Mitchelson. The minutes were unanimously approved as amended. 2. Courtesy of the floor to visitors: A. Purvis and Gray to Present Audit Report Ron Whitesides, Manager of the Atlantic Beach audit, introduced himself and John Hanley, a partner with the firm who assisted with the audit. Mr. Whitesides presented the audit report to the Commission and indicated the report complied with all federal, state and local accounting requirements, and that no weaknesses were found in the internal controls. Mr. Whitesides then presented a brief overview of the report and indicated the city was in a good financial condition with adequate reserves. Mr. Whitesides reported that the sewer and stormwater funds were operating at a slight loss (page 39 of the audit report) and should at • a minimum, operate on a break even level. A question and answer session followed and Commissioner Borno M S O E T C Minutes Page-2- i o Y February 26, 2001 ONE N • COMMISSIONERS N D S 0 pointed out that the rate adjustment approved earlier by the Commission should address the loss. Mr. Whitesides concurred that it was prudent of the Commission to increase the rates. Ron Schiebler of 1040 Tulip Street and Dan Meyer of 1200 Tulip Street requested Commission consideration be given to amend the ordinance relative to parking of recreational vehicles to exclude the 25' length limit. Mayor Meserve indicated that the request was a zoning matter and would fall under the proposed changes to the zoning ordinance presently being addressed by the Commission. Mayor Meserve stated that public hearings would be held on the zoning ordinance changes and this matter could be addressed at that time. Shari Nicholson and Julie Geissmann of 222 Oleander Street in Neptune Beach explained the Beaches Park Project to construct a regional playground in south Jacksonville Beach. Ms. Nicholson indicated the playground was designed by children, was handicapped accessible, and was an all volunteer project. Ms. Nicholson stated that she was requesting $3,300 from each of the beaches cities in support of • the project. Stephen Kuti of 1132 Linkside Drive expressed concern that the modeling for the core city project may have been based on an erroneous figure. Bob Winters of 540 Sailfish Drive requested that the recent enforcement of the recreational vehicle parking ordinance be relaxed until such time as the new ordinance is passed. He felt it put an undue burden on some residents. Greg Billini of 572 Seaspray Avenue concurred with Mr. Winters and stated that safety should be the primary reason to keep recreation vehicles from being parked in yards. J.P. Marchioli of 414 Sherry Drive spoke on the following: (1) opposed the purchase of the Pic 'N Save building, (2) felt the YMCA provided quality construction when building new facilities, (3) felt children should not ride in the back of pick- up trucks and suggested that the proposed seatbelt Resolution cover this, (4) suggested that citizens pay an extra dollar on their utility bills to help those in need, and (5) suggested that all • properties scheduled for demolition be tented prior to the actual demolition to eradicate vermin. M S O E Minutes Page-3- T C I O Y February 26, 2001 ONEN • COMMISSIONERS N D S 0 3. Unfinished Business from Previous Meeting Item 3B was taken out of sequence and acted on at this time. B. Report on the Feasibility of Acquiring the Property at 725 Atlantic Boulevard (Pic 'N Save)(City Manager) City Manager Hanson reported on the feasibility of purchasing the building located at 725 Atlantic Boulevard. His report is attached and made part of this official document as Attachment A. It was reported that it was common for the YMCA in this area to conduct feasibility or marketing studies before deciding to establish new facilities. City Manager Hanson indicated that a feasibility study would put together a professional survey to determine what the citizens in the area would be willing to pay for and from the demographics gained, an entire budget could be put together. City Manager Hanson further reported that the City of Atlantic Beach could not afford to pay for a new community center by itself, but a combination of funding sources could make it a reality. He • recommended that a feasibility study be conducted and briefly outlined the advantages to jointly fund such a study with the YMCA and other beaches cities. The estimated cost for the study was reported to be between $20 - 25,000. Mayor Meserve reported that this matter had been discussed at a recent meeting on the Join Together Jacksonville program, and reported that the organization was very receptive to this idea and would participate in funding the feasibility study. Mayor Meserve pointed out that other properties were available and noted that the 20,000 square foot theater next to the Pic 'N Save property was also for sale. Discussion ensued and Commissioner Beaver stated he would like to see the three beach cities and the west beaches area participate in this project. Motion: Authorize the City Manager to negotiate with the BEAVER X YMCA, the City of Neptune Beach, Council Member Jerry BORNO X Holland from the City of Jacksonville, and such other MITCHELSON X X WATERS X X corporations and private persons as have come forward, to MESERVE X • secure the funding for the YMCA feasibility study and report back to the Commission as soon as possible. Mayor Meserve indicated he would work with Join Together Jacksonville M S O E Minutes Page-4- T c I O Y February 26, 2001 ONEN • COMMISSIONERS N D S S 0 to obtain funding for the study. There was no further discussion and the motion carried unanimously. A. Follow-up report from the regular meeting of February 12, 2001 (City Manager) City Manager Hanson summarized his written report. A revised map reflecting the revised boundary of Tideview Preserve was presented to the Commission. The report is attached and made part of this official record as Attachment B. Motion: Approve the amended boundary map of Tideview Preserve. (The amended boundary map is found in Attachment B). The motion carried unanimously. 3. Consent Agenda • A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Public Safety and Utility Sales Departments (City Manager) Motion: Approve Consent Agenda Item A as recommended. There was no discussion and the motion carried unanimously. 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: There was no action on Resolutions. 7. Action on Ordinances: A. Ordinance No. 80-01-63 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22, UTILITIES, ARTICLE I, IN GENERAL, ADDING SECTION 22-4. AUTHORITY TO ADJUST CHARGES IN APPROPRIATE • CASES; ADDING SECTION 22-5. ACCOUNTS RECEIVABLE WRITE-OFFS, PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE M S O E Minutes Page-5- T c I O Y February 26, 2001 ONE N • COMMISSIONERS N D S 0 Mayor Meserve read the ordinance by title only. BEAVER X BORNO X X Motion: Adopt Ordinance No. 80-01-63 on final reading. MITCHELSON X WATERS X X Mayor Meserve opened the floor for a public hearing and invited MESERVE X comments from the audience. No one spoke for or against the ordinance, and the Mayor declared the public hearing closed. There was no discussion and the motion carried unanimously. A. Ordinance No. 90-01-170 - Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ZONING AND SUBDIVISION REGULATIONS, ARTICLE III, ZONING REGULATIONS, DIVISION 7, SUPPLEMENTARY REGULATIONS, SECTION 24-167, SITE PLAN REVIEW, TO PROVIDE FOR STORMWATER DRAINAGE REQUIREMENTS,AND PROVIDING AN EFFECTIVE DATE 0 Mayor Meserve read the ordinance by title only. BEAVER X BORNO X X Motion: Approve Ordinance No. 90-01-170 on first reading. MITCHELSON X X WATERS X MESERVE X Mayor Meserve reported that the public hearing would be held on March 12, 2001. There was no discussion and the motion carried unanimously. 8. Miscellaneous Business: A. Set a Public Hearing for Discussion of Proposed Zoning Ordinance Mayor Meserve reported that the first public hearing on the proposed zoning ordinance would be held at 7:00 p.m. on Monday, April 16, 2001 at a location to be determined. It was also reported that the revised zoning ordinance would be available on the city's website after Friday and in the office of the City Clerk. B. Approve recommendations relative to revised Dutton Island • improvements and authorize staff to submit revisions to Florida Inland Navigation District (FIND); after obtaining FIND approval, authorize staff to invite bids for construction of improvements, as revised M S O E Minutes Page-6- T c I O Y February 26, 2001 ONEN 1111 COMMISSIONERS N D S 0 Motion: Approve recommendations relative to revised BEAVER X X Dutton Island Improvements and authorize staff to submit BORNO X revisions to Florida Inland Navigation District (FIND); after MITCHELSON x X obtaining FIND approval, authorize staff to invite bids for WATERS X construction of improvements, as revised. MESERVE X City Manager Hanson reported that he had reviewed the proposed changes and the estimated cost for the project was now$221,300. He reported that Recreation Director Johnson and Chief Thompson had worked to cut the expenses and volunteer labor would be used for some items. Chief Thompson briefly outlined the modifications to bring the project in line with the budgeted amount of$250,000. It was pointed out that Landers-Atkins had assisted with reduction of the costs and their on- going participation would be at no additional cost to the city. The Staff Report outlining the changes is attached and made part of this official record as Attachment C. Commissioner Beaver stated he was disappointed in the performance of • Landers-Atkins and embarrassed by the position into which they had put the city. He felt the citizens expected the park to be built as planned. Commissioner Borno agreed with Commissioner Beaver and inquired concerning the reduction in the amount of boardwalk. Chief Thompson indicated that only 200' of boardwalk was required. There being no further discussion, the motion carried unanimously. C. Authorize the Mayor and City Manager to execute the contract with BFI of Florida, Inc., for solid waste collection BEAVER X X Motion: Authorize the Mayor and City Manager to execute BORNO X X MITCHELSON X the contract with BFI of Florida, Inc., for solid waste WATERS X collection. MESERVE X There was no discussion and the motion carried unanimously. 9. City Manager Reports: A. Police Department Annual Report Public Safety Director Thompson presented the department's annual • report to the Commission. The report, which reviewed crime trends within the city and included statistical graphs, is attached and made part of this official record as Attachment D. M S O E Minutes Page-7- T c I O Y February 26, 2001 ONE N • COMMISSIONERS N D S 0 A brief question and answer session followed the report. B. Status Report on Core City Project Public Works Director Kosoy presented a status report on the Core City Project. Sherry Drive Public Works Director Kosoy indicated that the final design submittal for the Sherry Drive improvements had been received on February 22"d. He indicated that construction was scheduled to begin April 2'and should be completed October 26`h. He reported the highlights of the Sherry Drive plans as follows: (1) Roadway profile raised 6" over the previous design, (2)the trunk line from Ahern to 5th Street will increase from 24" to 30" to 29" x 30" concrete pipe, (3)the trunk line from 8th Street to 6`h Street will be a 24" concrete pipe, (4) the outfalls to Howell Park will remain in existing locations at 5th and 7th Streets using popoff drains, and Miami curb and gutter will be used on most of the east side of Sherry Drive and in front of the homes on the west side of the street. Core City Sanitary Sewer Improvements 411 The project update included the following: (1) A completion date of June 14`h, (2) cured in-place piping completed for 1S`through 10th Streets, (3) services and cleanouts completed on 15t through 9th Streets, and(4) manholes coated with Spectrashield on 1 S`through 5th Streets. Core City Project It was reported that the 30%plans from Aikenhead and Odom were due March 28th and the final plans were due August 1st A question and answer session followed the status report. Public Works Director Kosoy responded to questions and explained that the Miami curb was eliminated in front of the school and church due to parking at those locations. In response to Mr. Kuti's concern, he reported that the error had been corrected and the modeling was not based on the erroneous figure. City Manager Hanson reported on the following items: 110 • Reported that the water had been tested at the old incinerator site and met the required standards for water quality. He stated that Ellis and Associates would perform the soil borings required by the Department of Environmental Protection(DEP) at a cost of M S O E T C Minutes Page-8- I 0 Y February 26, 2001 ' ONE N • COMMISSIONERS N D S 0 $3,400. • Reported that the purchase of the Plaza Street property had closed. • Reported that the landscaping on the west side of Sailfish Drive at the intersection of Sailfish Drive and Atlantic Boulevard going north, was scheduled to begin. • Complimented the City Clerk and her staff for their work to get the agenda packets to the Commissioners a day earlier than previously scheduled. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Borno • Commended the Finance Department Staff for the good audit • report. Mayor Meserve • Commented on the funding request for the Jacksonville Beach park and stated that all parks, no matter where they are built, are for everyone. He felt the City of Jacksonville Beach would provide the entire $10,000 for the park. Commissioner Mitchelson reported that the park would be patterned after the one in St. Augustine and would be handicapped accessible. He suggested that funding consideration be given if it is needed. City Manager Hanson will work with City Manager Forbes of Jacksonville Beach regarding this matter. • Suggested the Commission consider hiring a new firm to perform the city's audit when the current contract expires, since the current firm has performed the audit for ten years. • M S O E Minutes Page-9- I O Y February 26, 2001 ONE N • COMMISSIONERS N D S 0 There being no further discussion or business o come before the Commission, the Mayor declared the meetin adjourned at 9:30 p.m. Jo Meserve Mayor/Presiding Officer ATTEST: Ma reen King Certified Municipaleerk • • MI • ATTACHMENT A -FEBRUARY 26, 2001 COMMISSION MEETING CITY OF ATLANTIC BEACH • CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Report on feasibility of acquiring the property at 725 Atlantic Boulevard (Pic-N-Save) and forming a partnership with YMCA for operation of a community center SUBMITTED BY: Jim Hanson, City DATE: February 15, 2001 CHARGE: The resolution adopted by the City Commission at the regular meeting of January 22, 2001 directed staff to "investigate the feasibility of acquiring the property at 725 Atlantic Boulevard and present their findings to the City Commission for consideration." Prior to the adoption of the resolution, staff members from the Winston YMCA in Ponte Vedra made a presentation and Commissioner Waters explained his proposal to establish a partnership with the YMCA for operation of a community center at • the Pic-N-Save site. FINDINGS: PIC-N-SAVE Building at 725 Atlantic Boulevard; An inspection of the Pic-N-Save Building has revealed several deficiencies. The HVAC, electrical, plumbing and roof are inadequate in that the building has been vacant for over four years with no service to any of the systems. The roof is leaking in several locations and the facade at the front entrance has been leaking. The renovation of this structure to meet current codes would likely exceed the cost of building a new structure. The cost of new structures (stores) in our area is approximately $55.12 per square foot. However, the cost for construction of a new YMCA facility would be much more because of the special features (gymnasium floor) and equipment. YMCA; The Young Mens Christian Association (YMCA) is a charitable, not for profit corporation established under Federal 501c3 guidelines. The national organization is over 150 years old. Each YMCA region is atominous and pays dues to the national organization. The regional organization that serves the Jacksonville area is the "YMCA of Florida's First Coast"which is governed by a local Metro Board. There are currently 16 YMCA facilities in the First Coast region. • AGENDA ITEM#3B FEBRUARY 26,2001 The Winston YMCA in Ponte Vedra is one of their newest • facilities. David Jezek and Teresa Rogers are the managers. They have both been very professional, helpful and interested in working with Atlantic Beach to establish a YMCA here. They have been familiar with the needs of the area because of the portable building in Russell Park, where YMCA programs were offered in the past. Any decision to establish a YMCA in the Atlantic Beach area would be made by the Metro Board, and the Winston managers have made the regional CEO Trigg Wilkes aware of our ongoing discussions. The Winston YMCA in Ponte Vedra was completed in June 1999 at a cost of 3.1 million dollars including land. Since then, a outside pool has been added for an additional $850,000. The land cost for the Winston YMCA was under $100,000. Indoor facilities total approximately 30,000 square feet and include a full size basketball court, wellness center(with weight machines, treadmills, etc), spinning room, special needs locker rooms, conference room, multi-purpose/aerobics rooms, a nursery (Kidzone), a teen room, mens and womens locker rooms and administrative offices. A loan was taken out by the YMCA for construction of the Ponte • Vedra facility with debt service budgeted at sightly over $300,000 per year. This construction loan covered a majority of the 3.1 million dollar cost. Private contributions were also obtained to cover the remaining costs of the Ponte Vedra facility. Campaigns to raise private capital are common for new YMCAs. The operating costs of the Winston YMCA, along with the debt service is paid mostly by membership dues from individuals and families. A flyer entitled "Winston Family YMCA Membership Rates" is attached. It is common for the YMCA regional organization to conduct feasibility studies prior to deciding to establish new facilities. The YMCA has provided the City with a copy of a recent study done in the Julington Creek area which includes many important components needed to determine feasibility in a specific local market. It includes a survey of area residents as to their desire to join the YMCA with specific questions as to various programs (swimming, workout equipment, spinning, sports leagues, wellness programs, day camps, etc). That information, combined with local census data, is the basis for a projection of anticipated membership. • AGENDA ITEM#3B FEBRUARY 26,2001 From this projection, an estimate of revenues and operating costs can be established. The Julington Creek feasibility analysis also considered different locations in the area to determine the suitability of each for the largest number of potential members. Existing Private Providers; Both Atlantic Beach and the YMCA have already been contacted by representatives of local private facilities that view a tax exempt YMCA as unfair competition. Several other providers of similar health related facilities exist in the Atlantic Beach area and can be expected to express concern over possible loss of customers if a YMCA were built in our area. Staff from the YMCA have indicated that opposition from private providers is common when new locations are considered. The question of public interest comes down to whether or not the existing private companies presently provide or will provide the range of family related programs that is typically available from a full service YMCA center. News stories to date have generated a considerable amount of public input in Atlantic Beach, both for and against acquisition of the Pic-N-Save property. Those opposed have generally expressed a concern over the high cost and affordability. Those in favor have mostly focused on having • facilities that do not presently exist available for community activities. POSSIBLE COST OF COMMUNITY CENTER IN ATLANTIC BEACH: The asking price for the Pic-N-Save building is 2.5 million dollars. The construction cost of the YMCA(including pool) was just under 4 million dollars. Thus, a`worst case" scenario for construction of a community center in Atlantic Beach would be 6.5 million dollars. However, a number of factors could decrease this cost. If any portion of the existing Pic-N-Save building could be used instead of total demolition, costs may come down. Also, sale of some of the property fronting on Atlantic Boulevard could have the effect of lowering the total cost and the asking price for the Pic-N-Save property may be negotiable. One additional cost not included above is for demolition of the existing building. DISCUSSION: Atlantic Beach alone could not afford to purchase the Pic-N- Save property and construct a new community center in its place. It has been suggested that a portion of the funds anticipated from the additional 1/2 sales tax from the Better • Jacksonville Plan could be used for this purpose. While it is a AGENDA ITEM#3B FEBRUARY 26,2001 legal expenditure of the funds, the anticipated $500,000 per • year to be received by Atlantic Beach would not cover the debt service needed for this project. If bonds were issued for a period of ten years with an interest rate of 5 percent, the $500,000 per year revenues would only equate to less than 4 million dollars in bonds. However, while the City of Atlantic Beach alone may not be financially able to shoulder the burden, it may be possible to utilize a combination of funding sources. These sources may include the issuance of debt by the YMCA, a local campaign could be conducted to raise capital funds from private sources, the cost of acquisition for the Pic-N-Save property could be negotiated down, other municipal or county sources may be willing to contribute funds and state/federal grants should also be considered. Regardless of how capital funding could be obtained, the YMCA appears to have in place a good management structure to operate a facility in Atlantic Beach. Career managers from YMCAs across the country could be recruited to manage a new Atlantic Beach facility. It would be much more difficult • for the City of Atlantic Beach to manage a community center providing these types of services, although it is possible. The next logical step in determining whether or not to build a new community center in the Atlantic Beach area would be to assess a number of critical questions with specific business related answers. Is the Atlantic Beach area adequately served at the present time by the types of programs that a YMCA would provide? These services would include not only the availability of fitness equipment and a pool, but also more family oriented programs such as a teen center and athletic leagues. What will the needs of the area be 5 and 10 years from now? If the area needs are not presently being met or will not be met in the future, is the gap large enough to support a YMCA? More specifically, would there be enough families and individuals who would be willing to pay membership fees to off set the operating costs for a new facility? Further, would the revenues anticipated be high enough to also cover debt service for some or all of the capital costs of such a facility? 41) RECOMMENDATION: If the City Commission chooses to proceed with the investigation of the possible purchase of the Pic-N-Save AGENDA ITEM#3B FEBRUARY 26,2001 • property and/or the establishment of a YMCA in the Atlantic Beach area, the next step is for the City Commission to get a feasibility study much like the one done by the YMCA in the Julington Creek area. There would be advantages to jointly funding such a study with the regional YMCA organization and possibly other cities. No only would the joint funding reduce the cost for each entity, but the interest of each would be represented in the analysis. YMCA staff have estimated the cost of such a feasibility study in the range of$20,000 to $25,000. ATTACHMENT: (1) Flyer on Membership Rates, Financial Assistance and Programs available from the Winston Family YMCA III • AGENDA ITEM#3B FEBRUARY 26,2001 ( . , t WINSTON FAMILY YMCA .,, ; i _ ;, : MEMBERSHIP-RATES • -r Effective January 1, 2001 • FAMILY MEMBERSHIP: Available to persons 18 years of age &older who are married, and may have dependents (under the age of 21) living at home. Includes privileges for the entire family. Joining Fee: $120.00 Monthly Dues: $78.00 INDIVIDUAL MEMBERSHIP: Available to individuals 18 years of age &older, whether single or married. Includes privileges for one person only. Joining Fee: $75.00 Monthly Dues: $49.00 TEEN/STUDENT MEMBERSHIP: Available to individuals 13 years of age (or in 6th grade) through age 25, who are full-time students. Proof of school registration is required. Joining Fee: $30.00 Monthly Dues: $32.00 We accept Visa, MasterCard, and American Express,. as well as check or cash. • Note: Prices are subject to change. PAYMENT OPTIONS: The joining fee is a one-time fee as long as the membership does not lapse for more than 60 days. The monthly fee can be paid in two methods: 1. Monthly Bank Draft. This is a convenient, automatic deduction from your checking or savings account. Just provide a voided check, and specify the date you would like the funds to transfer - either the 1st or.the 15th of each month. 2. Annual Lump Sum. This method allows you to pay a lump sum (equal to 12 times the monthly fee) in advance for the year. FINANCIAL ASSISTANCE: The YMCA will provide service for anyone who desires to participate in membership or programs, regardless of inability to pay the established fees. Funds raised through our Really Caring Campaign support our financial assistance program. Financial assistance is available to those who qualify. Applications for financial assistance are 0 available in the Member Services Office. All information is strictly confidential. Our mission: To put Christian principles into practice through programs that build healthy spirit, mind and body for all. • AGENDA ITEM#3B FEBRUARY 26,2001 MEMBER ADVANTAGE: • Y r ou membership entitles you to many benefits �n addition.to the use of the facility. Here are some • of the benefits that you may want to take advantage of as a YMCA member: * Free Aerobic Classes * Free Spinning Classes * Free Fitness Evaluation &Orientation * Free Fit and Fabulous over Fifty Classes * Free Healthy Start Program * Open Basketball Play * Volleyball * Free YMCA Boot Camp • * City Wide Membership (includes use of all Duval & St. Johns,County YMCA's) * A.W.A.Y. Program - access to YMCA's around the country * New! Peak Performers Branch - Utilize this new addition to the YMCA as a rock climbing gym * One week advance program registration before open registration FFC Family Members may take advantage of the following:: * Kids tumbling, karate, dance Si. ballet exclusively for YMCA family members • * Free Kids Aerobics &Kids Play classes * Free KIDZONE (nursery) * Reduced program fees for the following: Summer Day Camp, Before and After School Care, Youth Sports Leagues & Clinics, Indian Guides &Princesses, Mother's Morning Out, Kid's Night Out, Chess Club, and much more. Teen/Student Members and FFC Family Members may take advantage of the following: * Free Pre-Teen and Teen Stength Orientation * Free Teen Cycling Classes * Teen dance classes exclusively for YMCA members. * Access to the Teen Center (Teens only) (.."-- T. SPIRIT V07151W 40.: \ ,................41/401,41,41vity III ■ ATTACHMENT B ■ - FEBRUARY 26, 2001 COMMISSION MEETING- t • February 20, 2001 MEMORANDUM TO: The Honorable Mayor and Members of the Ci. ommission FROM: City Manager SUBJECT: Follow-up ems The following are responses to questions and requests for additional information that were made in recent City Commission meetings. Antenna Height; A question was raised at the last City Commission meeting about the City's ability to regulate the height of antennas in residential areas, particularly some that have been . placed in trees reaching heights of sixty to seventy feet. After research, the staff has determined that the Federal Communications Act prohibits local ordinance provisions that inhibit in any way the ability of a person to receive broadcast communication signals. The sixty to seventy foot antennas that were questioned in the last meeting are probably referred to the small, diamond shape BellSouth`wireless cable" receivers that have been deployed locally. This technology requires a line of sight broadcast from BellSouth's ground based antennas which must often be higher than any surrounding obstructions. Many other types of antennas receive the broadcast orbiting satellites, and can be mounted much lower. Tideviews Preserve Final Boundaries; A request was made at the last Commission meeting when the property exchange with the JTA for the pond adjacent to Tideviews was approved. Attached for your information is a drawing showing the JTA pond, the older City of Atlantic Beach pond that drains the Marsh Oaks area, and the new boundary of the Tideviews Preserve. The map presented at the last meeting did not show all of the property that the Tree Board had requested to be added to the Tideviews Preserve. This map now reflects their request and it may be appropriate for the Commission to approve the amended boundary. Resolution Concerning Seatbelts; The City Commission requested that a City resolution be drafted that would encourage the Florida Legislature to make driving without seatbelts on a primary offense. Some information has been requested by the Florida Police Chief's Association to aid in the drafting of this document, which has not been received as of the deadline for agenda submissions. Consequently, the resolution will not be available for the Commission to consider • until the first meeting in March. • S • Tideviews Preserve Final Boundaries JTA Pond City of Atlantic Beach Pond ,0„,,- Asp i 7......>ophi N ig.., cn r �_ m Cil _ „ I D 7 > OIE Proposed boundary i ______ of Tideviews Preserve \ VAill West 1st Street 0 z D -r, > U) v trl H z rnI - \" ° 3 ATLANTIC BOULEVARD o w n it 1 1 1 TI I I— - 1 ■ ■ ATTACHMENT C FEBRUARY 26, 2001 COMMISSION MEETING City of Atlantic Beach • City Commission Meeting Staff Report Agenda Item: Dutton Island Park Recommendations Submitted by: David E. Thompson, Chief of Police/DPS Timmy Johnson, Parks and Recreation Director Don Ford, Building Official Donna Kaluzniak, Water Distribution Director Date: February 20, 2001 Background: The plans prepared by Landers-Atkins Planners, Inc. indicated full development of all facilities as to their ultimate location. It would have been more feasible for the plans to have been bid with the minimal amount of facilities needed but with unit costs and "add alternates"to expand facilities as necessary or desired. The plans were bid with all facilities indicated. After reviewing the bids that were submitted for the construction of Dutton Island, it was clear that the project was not going to be constructed within budget unless some • significant modifications were made to the bid package. Staff members have prioritized the various facets of the Dutton Island project, and recommend rebidding the park with only specific items and quantities identified, with unit prices. The original Master Plan estimated a price of less than$200,000 to construct the proposed park. However, there were a several items that grossly underestimated the funding necessary to provide the facilities and utilities described in the plans. For example, the Master Plan proposed an artesian well to provide the water for the comfort station. The problem with this estimate was the numerous regulatory requirements for a well that is going to provide water for public consumption. The City would be required to build a water plant at that location, and the maintenance would require daily monitoring of chlorine levels in addition to regular testing and maintenance. Instead of a$3,250 well,the City would be required to build a water plant at approximately$24,000, or run water lines out to the Island at an expense of approximately$63,000. There were some items on the specifications that were overpriced, and some items which could be deferred to a future date. After eliminating certain items and making decisions relative to services and utilities, staff has recommended the following proposals based on the estimates provided: • AGENDA ITEM#8B FEBRUARY 26,2001 1. Freshwater Marsh Creation • This will be reimbursed up to $40,000 by the Jax Port Authority. Based on the bids, this should have a value neutral effect on the costs to Atlantic Beach. This bid includes moving the fill material from on site to the fresh water marsh area. Total $32,000 2. Potable Water After exploring options and reviewing costs and maintenance, staff recommends running a 6"water line out to Dutton Island. Although the short term costs would be lower if a small water plant was built, the maintenance would overshadow the savings within approximately 5 years. The capacity of a small plant would be very limited for fire fighting and expansion in the future. The best long term solution would be to run the water line to the Island. Total $63,000 3. Comfort Station • The comfort station will include restrooms for visitors to the island. Considering the anticipated usage of the island, restroom facilities are considered to be a necessity. Master Plan estimate was for$60,000. Total $49,300 4. Turn Around Area Just as people enter the island from the causeway, there is a need for a stabilized area for limited parking and turning around. This area needs to have barriers to prevent people from driving around the island, and to assure vehicular safety away from the marshes. This area was enlarged from the original master plan concept. Total $45,000 5. Emergency Call Box This mechanism is needed for safety purposes. If there is an emergency on the island, the call box would assure emergency communication with the City. These were not part of the original master plan estimate. 111 Total $3,000 AGENDA ITEM#8B FEBRUARY 26,2001 • 6. Excavation and Clearing Old Pump House These will be necessary to build the comfort station and eliminate the existing pump house on site. Total $11,000 7. Selective Clearing The original bids interpreted a great deal of land clearing for boardwalks and trails. This is not the case. Only minimal clearing of selective understory is needed. This may be performed by local volunteer groups. The new proposal eliminates the boardwalks and utilizes the existing trail systems. As much as possible, land clearing costs should be greatly reduced. There may be a necessity to construct a few small boardwalks across wet areas where there are existing trails. 8. Kiosks/Picnic Pavilions The original concept in the Master Plan was for three (3) small kiosks for information and educational literature, and for four(4) shelters for • picnics. The bid specifications expanded these small structures into nine (9) large picnic pavilions with aggregated costs exceeding $100,000. A review of prefabricated shelters (24x24) (smaller than proposed)reveals prices of$16- $18, 000 as compared to $12 - $18,000 bid prices. It is the staff recommendation to eliminate all but one of the large picnic pavilions, and seek volunteer assistance for erecting additional sheltered picnic areas. Several organizations have expressed an interest in individual projects on the island, and picnic shelters may be an appropriate mechanism for their participation. If this can not be accomplished with volunteers,then other means can be explored to design and erect several appropriate structures. Total: $18,000 9. The total estimate of the items above is based on the bids submitted previously by contractors, and is approximately$221,300. This allows for some flexibility relative to constructing a few small boardwalks over wet areas, as necessary, and to address limited land clearing. • AGENDA ITEM#8B FEBRUARY 26,2001 To be eliminated: 111 1. 500 Lf of boardwalks at an expense of approximately$162,000, (This This is 3 times the estimate on a per foot basis); 2. Floating Dock at an expense of$20,000; (Jacksonville is building a floating dock on the South end of the Island, and this can be added in the future if desired) 3. 48 Picnic tables at a cost between $57,000 to $83,000, recycled plastic recommended by COAB; 4. 10 Trash receptacles at a cost of$8,000 to $11,000, recycled plastic recommended by COAB; 5. 9 Pavilions at a cost of$108,000 to $267,000, recycled plastic recommended by COAB; 6. 15 Benches at a cost of$13,000, recycled plastic recommended by COAB; 7. Trail stabilization at a cost of approximately$40,000. Budget: The budget for this project for fiscal year 2000-2001 is $250,000, with 50% (up to $125,000) funded by the Florida Inland Navigation District. The estimated costs of the priority projects are approximately$221,300. Included in the project is up to $40,000 reimbursement from the Jacksonville Port Authority for the freshwater marsh creation. • Recommendation: To approve the recommendations in the staff report, and authorize staff to submit the revisions to the Florida Inland Navigation District for approval. After obtaining FIND approval, to authorize staff to advertise for bids for the construction of the Dutton Island Park. Attachments: None Reviewed by City Manag- • 11111010) Agenda Item Number: • IN MI ATTACHMENT D - FEBRUARY 26, 2001 COMMISSION MEETING- Police Department Annual Report • 2000 The purpose of this report is to review the trends in the City of Atlantic Beach relative to crime and criminality. The statistics have been taken from Uniform Crime Report data collected by the Police Department and submitted to the Florida Department of Law Enforcement and the F.B.I. for inclusion in state and national reports. Statistics will be provided in addition to graphs to better represent the trends that have emerged in Atlantic Beach. Trends: The most significant trend that has been observed over the past several years has been the decline in the amount of violent crime. The number of violent crimes has declined from 98 violent crimes in 1997, to 75 violent crimes in 1998, 71 in 1999, and 65 in 2000. This has been consistent with national and regional trends which have also shown reductions in violent crime. Property crime increased in 2000 due to increases in burglaries, larcenies, and auto thefts. Charts #1 and #2 show the comparisons of the actual numbers of crimes reported for 1985, 1996, 1997,1998, 1999, and 2000. The number of arrests have increased over the past few years, and a significant portion of the increase has been a result of increased DUI arrests. The number of DUI arrests increased from 153 in 1999 to 312 in 2000. Chart #3 shows that the number of arrests and traffic citations (UTCs) have increased significantly in the past year. The initial numbers used in the charts and comparisons represent the actual numbers of offenses reported to the police. They are not crime rates that are based on the population of the city. Of particular interest is the fact that the population of Atlantic Beach has risen from 8992 in 1985, to approximately 14,000 in 2000. This represents an increase of approximately 55%. During that same time period, the number of crimes is actually lower than it was in 1985. Since crime rates are actually based on the population of the city, it is apparent that there has been a significant reduction in the crime rate over the past 15 years. The crime rate is represented on Chart #4. It is evident from • the chart that the total crime rate has declined significantly since 1985. AGENDA ITEM#9A FEBRUARY 26,2001 Relative to the workload in the Police Department, the trend has not • followed the crime rate. A review of the activities in the Police Department, Chart #5, shows that the Police Department remains very busy. The Police answered more than 22,000 calls for service last year while making 1103 arrests and writing over 5,800 traffic tickets. The police officers are spending more time on traffic enforcement activities than in previous years, and citizens continue to request more enforcement in this area. Chart #6 provides a few details regarding Jacksonville Fire and Rescue services and calls in Atlantic Beach. Page #7 provides a few highlight regarding code enforcement over the past year. It is evident that there is a significant increase in code enforcement activity over the past year. Animal control productivity can be reviewed on Charts #8. There are many complaints handled by animal control that are not high profile cases. The animal control officers provide extensive expertise and assistance to citizens beyond "barking dog" complaints. It is apparent from his workload, that • unleashed and barking dogs comprise a small part of the workload. The most significant increase in animal control activity is in the area of enforcement. There were 230 citations written in 2000, as compared to 73 written by animal control officers in 1999. Department Organization: The Police Department is comprised of different divisions including Patrol with 23 positions, Records with 3 positions, Detectives with 2 in criminal investigations and 1 in narcotics, Communications with 6 emergency communications operators, Administration with 2 positions, and Animal Control with 2 positions. In addition, officers have specialty areas of expertise including SWAT, Crime Prevention, Traffic, Firearms Instructor, Internal Affairs, and similar assignments that they perform in addition to their full time duties. The Department also has school crossing guards who work on a part time, seasonal basis. Please see the attached Organizational Chart including the names of the people filling each position. • AGENDA ITEM#9A FEBRUARY 26,2001 t • - 2 - Crime Comparisons Crime Comparisons Reported Crime i Index Crime Comparisons 180 700 ///� 140 Epp f S" ti. 120— / if 1500 J J -100 400 .� 4.i." 80 300 / 80 200.// ; '. l0 I. 100 � '.. !;Y.: ,�e=1 __,ib___L__ e a Mil t Violent Come Property Cnme Total Offenses Murder Forcible Sex Robbery Agg Assault Burolary Auto Theft I 1 . 1985 ■ 1996 • 1997 . 1998 113 1999 . 2000 . 1985 . 1996 . 1997 . 1998 si 1999113 2000 ! I 0 — 3 — — 4 — ' Arrests Comparisons 1 Crime Rate ,+' P 1,, Arrests Per Thousand Population 6000 J ' 80 ti ii I 5000 �' 70 f 4000 m ,' 60 :.9000 '' 40 2000 / 30 e 1 ..1000 J 20 •,. 4:' 0 p Arrests UTCs Total Rate Vro Crime . 1985 is 1996 . 1997 . 1998 M 1999 rta 2000 . 1985 . 1996 . 1997 ' I. 1998 ia 1999 is 2000 0 • AGENDA ITEM#9A FEBRUARY 26,2001 ti • — 5 — — — 6 1 Police Workload Jax Fire and Rescue 2000 • 1999 2000 •Overall Answered 982 emergency calls •Calls for Service 20,636 22,974 • 177 Fire Calls •Number Of Arrests 914 1,103 ■805 Emergency Medical •UTCs 4,725 5,836 •Response Times remain on average between 3-6 •Incidents Reported 847 861 minutes, largely depending on the distance from the station and the traffic conditions 411 — 7 — — 8 — • Code Enforcement Animal Control 2000 • See Attached Code Enforcement Spreadsheet 1999 2000 • Increased from previous year from 657 ■Telephone Calls 2,395 2,530 complaints to 1,795 complaints in 2000, largely •Captured N/A 1,313 due to sign violations • •Animals Adopted 44 27 •i ■Animals Returned to Owners 61 78 • ■Bites 12 15 ■Citations Issued 73 230 • AGENDA ITEM#9A FEBRUARY 26,2001 _ 9 — } End Summary Statements •Overall crime increased approximately 10% Due to property crime increases •Violent crime decreased approximately 8% •Calls for police services, arrests, and UTCs all increased significantly •Code Enforcement Complaints increased from 657 to 1,456 more than doubling • • ,-- x .t . , hoo xm�•m�»«tzou,,. N. .. .. - e. . , .:i �. .J _ v .� c � $� �� � < r .x, . � � I, S � 13 Gy N G 7C03 5 '�p0m � OGI 0 5 2 R 2 m � Gm0m � y0 63 � eZ ? (i) S 2 0N p a N � -13 N bZ G 0 Z63 y 0 7-i 0N 0N pN �tP 1994 TOTALS CALL INS 0 CE IDENTIFIED0 TOTALS 53 129 16 0 26 11 25 41 35 223 47 0 0 0 606 1995 TOTALS CALL INS0 CE IDENTIFIED 0 TOTALS 26 187 14 0 29 11 47 45 30 182 64 0 5 2 642 1996 TOTALS CALL INS 0 CE IDENTIFIED 0 TOTALS 56 217 48 0 37 12 46 73 19 239 43 0 2 6 798 1997 TOTALS CALL INS 0 CE IDENTIFIED 0 TOTALS 39 149 28 0 45 39 30 102 20 192 55 0 3 1 711 1998 TOTALS CALL INS 0 CE IDENTIFIED _ 0 TOTALS 51 82 36 0 25 32 60 170 20 144 51 0 4 3 . 678 1999 TOTALS CALL INS 37 34 18 0 5 29 28 67 18 27 37 0 5 8 313 CE IDENTIFIED 18 20 1 0 35 13 16 84 9_ 76 18 0 2 14 306 TOTALS 55 54 19 0 40 42 44 151 27 103 4 0 7 22 568 2000 TOTALS _ CALL INS L 15 47 30 4 2 34 15 76 23 49 26 0 5 3 329 CE IDENTIFIED 35 83 5 33 918 62 59 70 1 120 70 6 0 4 1466 a 50 130 35 37 920 96 74 146 24 169 96 6 5 7 1795 gp n cz 0 xa y N Cr7 O` N 4t O 2a