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01-22-01 v CITY OF ATLANTIC BEACH CITY COMMISSION MEETING January 22, 2001 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of Janilary 8, 2001 2. Courtesy of Floor to Visitors: 3. Unfinished Business from Previous Meeting A. Follow-up report from the regular meeting of January 8 2001 (City Manager) 4. Consent Agenda: 411 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of report of utility sales for December 2000,and monthly reports from Building and Recreation Departments (City Manager) B. Acknowledge receipt of report regarding proposed changes to health insurance 5. Committee Reports: A. Report from Recreation Advisory Board with recommendations for recreational programs 6. Action on Resolutions: A. Resolution No. 01-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,PROVIDING FOR THE NUMBER OF DAYS PER WEEK OF SOLID WASTE COLLECTION, AND PROVIDING AN EFFECTIVE DATE (City Manager) B. Resolution No. 01-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DIRECTING 4111 STAFF TO INVESTIGATE THE FEASIBILITY OF ACQUIRING THE PROPERTY AT 725 ATLANTIC BOULEVARD (PIC 'N' SAVE) (Commissioner Waters) 11 Page Two AGENDA January 22, 2001 7. Action on Ordinances: A. Ordinance No. 95-01-77 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 4, ANIMALS, ARTICLE II, DOGS AND CATS, SEC. 4- 30, CITATIONS AUTHORIZED; PENALTIES PROVIDED, TO ELIMINATE CODE ENFORCEMENT HEARINGS AND REQUIRE COURT APPEARANCE IF FINES ARE NOT PAID, AND PROVIDING AN EFFECTIVE DATE 8. Miscellaneous Business: A. Approve purchase of playground equipment for Rose Park at a cost not to exceed $35,000 (City Manager) B. Authorize the Mayor to sign the Certificate of Acceptance of subgrant award from the Department of Community Affairs for after school programs at Jordan Park (City Manager) 9. City Manager Reports: 0 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,any agenda subject,regardless of how the matter is stated on the agenda,may be acted upon by the City Commission. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,January 19,2001. v v MINUTES OF THE REGULAR MEETING OF THE ATLANTIC o 0 T T BEACH CITY COMMISSION HELD IN CITY HALL,800 SEMINOLE E E 0 ROAD AT 7:15 P.M. ON MONDAY,JANUARY 22, 2001 S S PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno Theo Mitchelson Dezmond Waters, Commissioners AND: James Hanson, City Manager M S Alan C. Jensen, City Attorney 0 E Maureen King, City Clerk T C I O Y ONE N NDS o COMMISSIONERS The meeting was called to order by Mayor Meserve at 7:15 p.m. The Invocation was given by Mayor Meserve followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held • January 8,2001 Commissioner Borno requested that a scrivener's correction be made to page three, paragraph one of the Consent Agenda. BEAVER X X BORNO X X Motion: Approve the minutes of the January 8,2001 as MITCHELSON X corrected. WATERS X MESERVE X The motion carried unanimously. 2. Courtesy of the floor to visitors: Sally Clemens of 1638 Park Terrace West requested that the city provide an educational seminar on the election process and government. The resident of 633 Aquatic Drive and Leonard Nordby of 639 Aquatic Drive complained of their neighbor's barking dogs and expressed concern for their safety if the dogs dug under or broke through the wooden fence enclosing the yard. Mayor Meserve asked that the City Manager investigate the complaint. Sylvia Simmons of 211 Beach Avenue expressed several concerns regarding the possible acquisition of the Pic N Save property located at 725 Atlantic Boulevard (Item 6B on the agenda). M S O E Minutes Page -2- T C I O Y January 22, 2001 ONE N 0 COMMISSIONERS N DIS 0 Mrs. Simmons questioned whether it was the mission of government to provide this type of service, and stated she would like to see a cost analysis of the property before any consideration was given to its purchase. Pat Pillmore of 995 Camelia Street commented that the ceiling in the Pic N Save building was not high enough for use as a theater. She also questioned rumors she had heard regarding violation(s) of the Sunshine Law. Mayor Meserve suggested that Ms. Pillmore direct her concern regarding the Sunshine Law to the person committing the violation. J.P. Marchioli of 414 Sherry Drive felt residents should be allowed to keep boats in their front yards as long as they were covered; felt the number of animals per household should be limited; and also spoke in opposition to the purchase of the Pic N Save building. He felt the $2.5 million would be better spent on the construction of a new building. 0 Stephen Kuti of 1132 Linkside Drive read a prepared statement opposing the purchase of the Pic N Save property. The letter is attached and made part of this official record as Attachment A. Christy Brooks of 1222 Jasmine Street expressed concern that Habitat homes were being constructed on an old dump site found during construction in Section H. He indicated that trees had been removed and garbage exposed. He expressed concerning that the area was hazardous to children and suggested that the property located within the dump site be condemned for residential building. Mayor Meserve directed City Manager Hanson to investigate this matter and report his findings to the Commission. Alice Gartland of 1140 Seminole suggested that the city investigate a cooperative effort with the other beach cities to purchase the Pic N Save building for a cultural arts center. Mrs. Gartland felt that rental of spaces in the building would help offset maintenance costs. 3. Unfinished Business from Previous Meeting City Manager Hanson commented on the following matters provided in his written report: Church Road Extension M S O E T C Minutes Page -3- 1 0 Y January 22, 2001 ONE N COMMISSIONERS N D S 0 • Reported that the City of Jacksonville supported the opening of the road and had pledged up to $45,000 toward the project. He indicated that an Interlocal Agreement would be prepared for review by both cities and presented to the Commission prior to bidding the project. Commissioner Mitchelson commented that funding for the project had not been included in the current budget, and would need to be identified in the current budget or placed in next year's budget. Recreational Vehicle Parking Citations • Provided statistical data regarding the number of citations which had been issued for violations of recreational vehicle parking requirements since 1994. • Reported on increased code enforcement regarding unlicensed vehicles in the Royal Palms area. Sidewalks on Sherry Drive • • Requested Commission input on the citizen request to install sidewalks on both sides of Sherry Drive at a cost of approximately $35,000. A brief discussion ensued and it was the consensus of the Commission to address the request during this year's strategic planning sessions which begin in March. Skateboarding in Bull Park • Reported that no apparent damage from skateboarding had occurred in Bull Park and there were no significant safety issues reported. City Manager Hanson indicated the city could construct a skateboarding park for approximately $20,000, using prefabricated ramps. It was suggested that the ramp(s) be installed on the site of the old restroom building in Jack Russell Park (a new restroom facility is under construction and the old building will be torn down). • Commissioner Beaver favored construction of the park, but felt poured concrete ramps should be considered in the upcoming budget year. M S O E T C Minutes Page -4- 1 0 v January 22, 2001 ONE N 0 COMMISSIONERS N D S 0 Commissioner Waters suggested that the skateboarders be involved in setting up the park. He preferred that it be located someplace other than Jack Russell Park. A brief discussion ensued and this matter was referred to the Parks and Recreation Advisory Board for their recommendation. 4. Consent Agenda A. Acknowledge receipt of report of utility sales for December 2000, and monthly reports from Building and Recreation Departments (City Manager) B. Acknowledge receipt of report regarding proposed changes to health insurance BEAVER H X BORNO X Motion: Approve Consent Agenda Items A and B as MITCHELSON X presented. WATERS X X MESERVE X There was no discussion and the motion carried unanimously. • 5. Committee Reports: A. Report from Recreation Advisory Board with recommendations for recreational programs DeJean Melancon, Chairman of the Recreation Advisory Board, explained the Board's recommendation to establish programs provided by Art Life, as listed in his memo dated January 17, 2001. Implementation costs were listed at $17,000. The memo is attached and made part of this official record as Attachment B. Commissioner Mitchelson inquired as to the number of participants in last year's Summer Art Camp, and Karen Sadler, owner of Art Life, indicated that between 25 - 35 students participated each week of the eight week program. Mayor Meserve expressed concern that the program was created based on a single proposal from Art Life and inquired if the bid process should be waived if the program was approved. Mr. Melancon reported that the Board solicited proposals from other firms but only Art Life responded. 9 City Manager Hanson briefly explained the city's bid procedure. City Attorney Jensen advised that based on the total cost of the program, it should be sent out for bids. M S O E Minutes Page -5- T c I O Y January 22, 2001 ONE N 0 COMMISSIONERS N D S 0 Discussion ensued concerning approval of certain parts of the program. Commissioner Mitchelson felt it would be best to approve the entire package to ensure long term success of the program. Commissioner Waters suggested that the entire program be approved as experimental for the first year with Recreation Director Johnson's review of its success for future programs. BEAVER X BORNO X Motion: Waive the bidding process and approve the programs MITCHELSON x x as listed in the memo at a cost not to exceed $17,000. WATERS X X MESERVE X There was no further discussion and the motion carried unanimously. 6. Action on Resolutions: A. Resolution No. 01-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, PROVIDING FOR THE NUMBER OF DAYS PER WEEK OF SOLID WASTE COLLECTION, AND PROVIDING AN EFFECTIVE DATE (City Manager) BEAVER X BORNO X X • Motion: Adopt Resolution No. 01-02. MITCHELSON X X WATERS X There was no discussion and the motion carried unanimously. MESERVE X B. Resolution No. 01-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DIRECTING STAFF TO INVESTIGATE THE FEASIBILITY OF ACQUIRING THE PROPERTY AT 725 ATLANTIC BOULEVARD (PIC N SAVE) (Commissioner Waters) BEAVER X BORNO X Motion: Adopt Resolution No. 01-03. MITCHELSON X X WATERS X X Commissioner Waters presented his ideas to establish a partnership with MESERVE X the YMCA to use the old Pic N Save building on Atlantic Boulevard as an indoor recreational facility for all ages. Commissioner Waters introduced Teresa Rogers, the Associate Executive Director of the Winston Family YMCA in Ponte Vedra, and David Jezek, a Vice President for the First Coast YMCA. Ms. Rogers, supported Commissioner Waters proposal, and provided demographics concerning 40 the Winston Family YMCA and indicated the need for a YMCA to serve the three beach cities. Ms. Rogers explained the types of activities provided by the YMCA and suggested the Commissioners visit the Ponte Vedra facility. M S O E Minutes Page -6- T c January 22, 2001 o N E N 4COMMISSIONERS N D S 0 Mr. Jezek, stated that he had been with the YMCA for eighteen years and had served in several cities nationwide. He reported that the Y had its own architects who have worked in a collaborative effort with many cities to revamp old facilities or build new ones. First Night Coordinator Kim Armstrong, supported Commissioner Waters and stated the building would provide a wonderful venue for First Night activities. A general discussion of the pros and cons of purchasing the property ensued. Mayor Meserve felt it would cost between 6 and 7 million dollars to purchase and remodel the 60,000 square foot building situated on 3.4 acres. He felt it might be cheaper to tear the building down and build a new facility. He expressed concern for maintenance costs and the use of the $500,000 the city will receive yearly from the Better Jacksonville Plan funds for this project. Mayor Meserve felt those funds might be better spent on infrastructure projects already underway. Commissioner Mitchelson felt there was a need for a YMCA in the area, but indicated he needed more information concerning the Y's financial 40 partnership with the city in order to make a decision. Discussion ensued and Commissioner Beaver suggested that city staff investigate the following: (1) How much space the Y would need, (2) their commitment to the project, either with staff or financially, (3) whether the other cities would participate, and (4) if the parking lot sits on the site of a former landfill, in order to determine if out-parcels could be sold to recoup some of the purchase costs. Following further discussion it was suggested that Building Official Ford visually inspect the building and report on its condition. An engineering study could be performed later, if needed by the city. During discussion Commissioner Mitchelson expressed concern that the JTA might still consider the site for a bus transfer station. Mayor Meserve, the city's representative to the Metropolitan Planning Organization (MPO), stated the JTA had purchased property on Mayport Road, but they still might be interested in the site. He stated that he would follow up on this matter with written letters to the MPO and JTA to see if they have any plans for the property. Mayor Meserve indicated that he would also speak to the other beach Mayors to see if there was • any interest in forming a partnership to bring the YMCA to the area. There was no further discussion and the motion carried unanimously. 7. Action on Ordinances: M S IO E Minutes Page -7- T c I O Y January 22, 2001 ONE N • COMMISSIONERS N D S 0 A. Ordinance No. 95-01-77 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 4,ANIMALS, ARTICLE II, DOGS AND CATS, SEC. 4-30, CITATIONS AUTHORIZED; PENALTIES PROVIDED, TO ELIMINATE CODE ENFORCEMENT HEARINGS AND REQUIRE COURT APPEARANCE IF FINES ARE NOT PAID, AND PROVIDING AN EFFECTIVE DATE Mayor Meserve read the ordinance by title only. BEAVER X X BORNO X Motion: Adopt Ordinance No. 95-01-77 on final reading. MITCHEL SON X X WATERS X MESERVE X Mayor Meserve opened the floor for a public hearing and invited comments from the audience. J. P. Marchioli of 414 Sherry Drive felt a limit to the number of animals per household should be included in the ordinance. No one else wished to speak and the Mayor declared the public hearing 410 closed. There was no discussion and the motion carried unanimously. 8. Miscellaneous Business: A. Approve purchase of playground equipment for Rose Park at a cost not to exceed $35,000 (City Manager) BEAVER X X BORNO X X Motion: Approve purchase of playground equipment for Rose MITCHELSON X Park at a cost not to exceed $35,000. WATERS x MESERVE X City Manager Hanson distributed a drawing of the proposed layout of the park and indicated that funding was available from the $100,000 budgeted for unspecified park improvements and land acquisition. Commissioner Beaver believed that establishing the park was a good first step to provide recreational improvements in Marsh Oaks. Following brief discussion, the motion carried unanimously. BEAVER X X BORNO X X B. Authorize the Mayor to sign the Certificate of Acceptance of MITCHELSON X • subgrant award from the Department of Community Affairs WATERS X for after school programs at Jordan Park(City Manager) ME SERVE I X Motion: Authorize the Mayor to sign the Certificate of M S O E Minutes Page -8- T C 1 0 Y January 22, 2001 ONEN • COMMISSIONERS N D S 0 Acceptance of subgrant award from the Department of Community Affairs for after school programs at Jordan Park. There was no discussion and the motion carried unanimously. 9. City Manager Reports: In addition to his written report, City Manager Hanson reported on the following: Boil Water Notice • Reported that a boil water notice had been issued to residents in the vicinity of Mayport Road where the contractor working on the flyover had broken a water line. The Health Department has since tested and approved the water and the residents were notified. Jacksonville Electric Authority Tree Contractor • • Reported that a Jacksonville Electric Authority (JEA) contractor was been going door to door for permission to cut down or trim trees on private property. He indicated that the JEA was exempt from the tree ordinance on private property, but was advised that permission was needed to cut down trees on the city rights-of- way. He further indicated that it appeared that some of the trees tagged on East Coast Drive during the historical tree survey were included with those to be cut down. City Manager Hanson stated that he would write the JEA informing them of the requirement and would keep the Commission informed. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Waters • Requested that the City Manager investigate the dump issue. • Requested further information concerning the barking dog complaint. Chief Thompson provided background information and stated that the owners had been fined more than once and had paid their fines. He indicated that the department was working toward a solution to the problem and he would provide a report to M S O E Minutes Page -9- T C 0 Y January 22, 2001 ON E N COMMISSIONERS N D S 0 the Commission. • Thanked the City Manager and staff for their work and investigation of the Church Road extension. Commissioner Mitchelson • Updated the Commission on the Teen Council $1,000 Scholarship and distributed procedures and requirements to apply for the scholarship. He indicated the deadline for applying was March 15, 2001. Commissioner Borno • Provided a brief progress report of the Selva Marina Streets Committee and indicated that they would be meeting at 10:00 a.m. on the next two Saturdays. Commissioner Beaver S • Stated that he would like Commission permission to work with the Beautification Committee and Recreation Advisory Board to redefine their responsibilities, objectives and goals. He indicated he would bring the information back to the City Commission and suggested that a future workshop meeting be held on this matter. No one objected to his request. • Requested that the orange tape marking historical trees be removed as soon as possible, since many residents thought the tape indicated the trees were being removed and were calling to protest. • Requested that an appropriate ceremony be conducted when Rose Park is completed. Recreation Director Johnson indicated it should be completed within six to eight weeks. Mayor Meserve • Reported that the Jacksonville Transportation Authority had not taken the land on which the radio station is located. The intention now was now to remove the building, since it would be impractical to run a sewer line in excess of 2,000 feet to a building presently served by a septic system. It was further reported that at this time it appears the antenna will remain with a small building housing the power supply. The City Manager will M S O E Minutes Page -10- T c I 0 Y January 22, 2001 0 N0 E N COMMISSIONERS N DIS O negotiate the location for this building. • Reported that the owner of the large advertising sign located in the marsh wanted keep the sign and place it on a large pole. Mayor Meserve hoped that when the bridge was completed, both cities would work together to remove as many signs as possible located in the marshes, and to keep the area on both sides of Atlantic Boulevard clean to provide a beautiful entryway into the cities. • Reminded the Commission that strategic planning begins in March. • Commented on a recent newspaper article accusing the city of selective enforcement of ordinances regarding rental of secondary dwellings, such as garage apartments, located in single family residential zones. A brief discussion of the current situation ensued, and Mayor • Meserve indicated that he wished to take a proactive approach to this matter and place the property owners on notice since they may not be aware of what will occur after adoption of the revised zoning ordinance. BEAVER X Motion: Place a moratorium on enforcement of the ordinance BORNO X MITCHELSON X until six months after adoption of the new Zoning Ordinance. WATERS X X MESERVE X X There being no further discussion, the motion carried unanimously. There being no further discussion or busines to come before the Commission, the Mayor declared the mee a,journed at 9:50 p.m. gi iiiti ___ - If e -serve May•r/Press s ing Officer ATTEST: 1 a . _ ,L- `I.._. Maureen King l Certified Municipal Clerk_ 4 • ATTACHMENT A — JANUARY 22, 2001 COMMISSION MEETING -- Stephen Stephen A. Kuti 1132 Linkside Drive Atlantic Beach, FL 32233 Tel: 904/246-3700 e-mail: oregcigany�a msn.corn January 22, 2001 Subject: Proposal to acquire the former Pic'N Save building. The comments I am making are my own and I have not discussed this subject with any other person. 1 have no problem discussing the Pic'N Save building and it's possible use , but I have a problem with the purchase of this building. The reasons are the following: 1. Our reserves were used up for several non-budgeted or over the • budget expenditures. The approximately 1 million dollars we have in the reserves, should not be spent on new purchases, but for building it up to the level to cover the unexpected. 2. Currently we have over 20 million debt and we just approved spending another 12 million for sewer repairs and modernization . Next month we are poised to spend another 6-7 million more than we have for stormwater projects. All together, we will be required to pay 38-39 million dollars to the creditors. 3. We can ' t depend on the projected 500,000 dollars of additional sales tax from the better Jacksonville Plan , because you can ' t guarantee a robust economy . 4. Maybe the Pic'N Save property is worth 2.5 million dollars , if it is, then how come a developer, another chain- store or a hotel did not buy it in all these years. Let's assume for a moment that Atlantic Beach have purchased this property. How much will it cost to repair the roof, to divide into areas of practical use , to provide plumbing to the various sections , to fix-up the electrical supplies according to the code and the repave and landscape the parking lot. Finally, we can 't forget about the operating costs, the utilities , maintenance and additional maintenance people , their vehicles , salaries and benefits. For these reasons , I am recommending to the Commission to let this building go and keep it on our tax-rolls to help pay for our upcoming expenses. S2 O. Stephen A. Kull S • 4- ATTACHMENT B JANUARY 22, 2001 COMMISSION MEETING 11/ TO: Mayor Meserve, City Manager-Jim Hanson, Commissioners FR: DeJean Melancon, Chairman Recreation Advisory Board RE: 2001 Program Recommendations A special meeting of the Recreation Advisory Board was held on December 12, 2000.The Board voted to recommend the following"Programs"be adopted and implemented during the year. All of the proposed programs are provided from Art Life, Mrs. Karen Sadler. They are as follows: 1. FILM CAFÉ. An evening program(7-10pm) of film screenings for adults (40-50). Each evening would include an hour of lively, post-screening discussion led by a film professional. Refreshments would be served. Scheduled September through November, this program creates a community-based center for adults to connect with the arts. • COST-$450-500 per program. Recommend(4) programs for an estimated cost of$2000. 2. GRANDPARTENT'S WALK IN THE PARK. Children bring their grandparents; this program encourages interaction in a natural setting with emphasis on learning for both age groups. A city naturalist, artist and musicians can lead guided walks. Child friendly maps can be developed. • COST-$300-350 per program. Recommend(3)programs for an estimated cost of • $1,000. 3. JAZZ AT THE GRAGE. This evening pgT ro am, held at Adele Grage will consist of musical presentations designed especially for our community. The programs establish a cultural arts series based on a variety of jazz musical styles and themes, such as Contemporary, Be-Bop, Classical and others. • COST-$500 per program. Recommend (4)programs for an estimated cost of$2,000. 4. STORYTELLERS FROM AROUND THE WORLD. A multicultural experience for all ages. Programs could be scheduled to meet the needs of each age group from children to adults. Visiting and local artists' presentations offer fresh perspectives and an access to global fellowship through the sharing of stories and culture. • COST-$450-500 per program. Recommend (4)programs for an estimated cost of $2,000. 5. SUMMER ART CAMP. This is a continuation of the program held in the summer of 2000. An eight-week program of activities for children ages 7-12 years. Series of professional artists provide daily lessons in a variety of art genres. • COST-$9,000-10,000 for the summer program. In summary, the above programs will significantly expand the programs offered in Atlantic Beach and will greatly enrich our community. The total cost for the programs recommended is $17,000. IIIACTION: The Board recommends that $17,000 is authorized for expenditure with ArtLife. CSU` ' to 7(1 l61 JAN-17-01 63 :32 PM AGENDA ITEM #SA JANUARY 22,2001 1111 A special meeting of the Recreation Advisory' Boa;d was held • on December 12, 2000 at the Adele Grage Community Center. DeJean Melancon called the meeting at p.m. Present were: Ray order 6:05 y Coleman, Phil Corp, Torn Vogle, DeJean Melancon, Tim Johnson. Visitor: Karen Sadler. DeJean asked for motion to approve the minutes from the last regular meeting of October 25, 2000. Ray Coleman motioned to approve, Phil seconded and the motion carried. DeJean asked Tire-for new information regarding Rose Park or the playground. Development ideas and cost are still at d;scussion level. ,. . . vel. The first order of business was a discussion concerning a letter from Commissioner Theo Mitchelson. DeJean brought the letter to the special meeting and also advised the Board of his conversation with the Commissioner. Board members bxpressed their thoughts regarding the lack of communication between the Teen ouncil and the Recreation Advisory Board. Ray Coleman questioned the method sed by the Teen Council to distance their organization from the Board. Dejean ked the Board for ideas on how to respond to the letter from Commissioner • itchelsori. Ray and Phil agreed that the issue should be left alone and that a ormal response was unnecessary. he Board recessed for five minutes to allow Karen Sadler time to arrive and xplain the'programs in detail. Karen provided Board members with a list of • otential programs. The first program listed is Film Cafe. This program combines 1ntertainment with a strong emphasis on education. Professionals in the film i dusty could provide instruction and information regarding the film making -rocess. Karen suggested that snacks should be available to the participants and It at a reasonable number for attendance is 40 to 50 people. Estimated costs for¶lm Cafe is $450,00. area explained the next program, Grandparents Walk in the Park. This program _ ould encourage interaction between the elderly and young children in a _ tural setting with emphasis on learning for both age groups. Karen explained tat a guided walk could work in a number of ways. Musical entertainment and ciiid friendly maps for the parks are some of the options. Allowing artists f om F to produce the maps might hold the cost down and the overall estimated cost f r this program would be$350.00. AGENDA ITEM #5A JANUARY 22,2001 4111 Karen explained the Jazz Program to the Board for their consideration. This program is really simple in design and would require only a proper venue to accommodate public attendance. Karen explained that each event would offer two sets. Ray suggested that the Jazz programs should be an outdoor event and scheduled as weather permits. Concerns regarding noise levels were aired and all agreed that a band shell might be the solution if the Jazz Program proves to be popular. Karen received questions regarding methods for promoting the Jazz events and she suggested that flyers and the Beaches Leader as well as the Shorelines could be utilized for promotional efforts. Karen asked the Board if they wish to seek support for the Jazz Program outside the Atlantic Beach community. Board members expressed their plans to primarily target the Atlantic Beach area. Creating a series of events and doing a feature story with additional updates could pare down the cost for promoting. The Board could utilize the City's web sites as well. Ray Coleman asked the Board to consider road signs as another method of reaching the public. He explained that a reader board placed in high traffic areas would be highly effective. 111 Karen provided information regarding the Storytellers From Around the World Program. This idea would work as a series or as a one-time event. Karen is usually notified when various artists plan to be in the area. Estimated cost for this program is $450.00. The Board wanted an update on the Summer Camp Program. Karen indicated that the Summer program works really well as two sessions running four weeks in each session. Karen also explained that she must work with ABET with regard to schedules for the summer sessions. The cost for the camp is $45.00 per child and should attract repeat enrollment. Karen would like to start planning sessions for the summer as early as March, 2001. DeJean thanked Karen Sadler for her presentation and and asked Board members to address any questions to Ms. Sadler. DeJean asked the Board for a motion to approve the Programs provided in the presentation. Ray motioned to approve the list, Phil seconded and the motion carried. Ray asked the Board for more discussion regarding a Reader Board in high traffic areas such as Mayport Rd. as well as where the Welcome to Atlantic Beach signs are located. This effort would better inform the public of special events & programs. JAN-17-01 03 :35 PM AGENDA ITEM #5A JANUARY 22,2001 6 ARIL I F E PRODUCTIONS INC. Date: December 12, 2000 To: City of Atlantic Beach Dept. of Parks and Recreation rare: Karen Sadler, ArtiIle Productions a: Programs Film Cafe" 7-1Opm n evening program of film screenings for adults. Each evening ould Include an hour of lively, post-screening discussion led by a ilrn professional. Refreshments would be served. Scheduled eptember through November, this program creates a community- ased center for adults to connect with the arts. Entertaining and ducational. Grandparents Walk In the Park" Morning or Weekend I) . hiidren bring their grandparents or borrow one, led by visiting :xpert or city naturalist. An Interactive arts-based activity could be i corporated as well as a performing artist activity Jazz at The Grage" 7-10pm • program series of outdoor/indoor musical presentations designed -specially for our community. Staged In the Adele Grage Interior enue or the open-air park space, the programs establish a cultural ..rts series based on a variety of Jazz musical styles and themes, such ..s Contemporary, Be-Bop, Classical and others. Storytellers from Around the World" • multicultural experience for all ages. Programs could be cheduled to meet the needs of each age group from children to i•dult, Visiting and local artists' presentations offer fresh perspectives .•nd an access to global fellowship through the sharing of stories (end culture. Summer Art Camp" • n eight week program of activities for children ages 7-12 yrs. Series 1111 •f professional artists provide daily lessons In a variety of art genres. PO BOX 330192 ATLANTIC!EACH R.32233 TR 904.247.8337/$3U FAX E-MAIL ARTIJFEINCaAOLCOM