01-08-01 v CITY OF ATLANTIC BEACH
• CITY COMMISSION MEETING
January 8, 2001
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of December 11, 2000, and the
Special Called Meeting of December 18, 2000
2. Courtesy of Floor to Visitors:
3. Unfinished Business from Previous Meeting
A. Follow-up report from the regular meeting of December 11,2000 (City Manager)
B. Action on Stop Sign report
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
0 CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS
A. Acknowledge receipt ofmonthly reports from Occupational License,Public Safety,and
Public Works Departments for December 2000,and Utility Sales report for November
2000 (City Manager)
B. Award annual contract to Trim-All Lawn Service in the amount of$34,572.00 for
Atlantic Boulevard and Town Center Landscape Maintenance pursuant to the
specifications of Bid No. 0001-5 (City Manager)
5. Committee Reports:
6. Action on Resolutions:
A. Resolution No. 01-01
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
RECOGNIZING THE SERVICE OF PAT PILLMORE ON THE COMMUNITY
DEVELOPMENT BOARD
7. Action on Ordinances:
A. Ordinance No. 20-00-50 - Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR 2000/2001 BEGINNING
4111 OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001
Page Two AGENDA January 8, 2001
• B. Ordinance No. 95-01-77 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 4, ANIMALS, ARTICLE II, DOGS AND CATS, SEC. 4-
30, CITATIONS AUTHORIZED; PENALTIES PROVIDED, TO ELIMINATE
CODE ENFORCEMENT HEARINGS AND REQUIRE COURT APPEARANCE IF
FINES ARE NOT PAID, AND PROVIDING AN EFFECTIVE DATE
8. Miscellaneous Business:
A. Action on the recommendation of the General Employees' and Police Employees'
Pension Boards to grant a 5% cost of living adjustment to retirees (City Manager)
B. Authorize the City Manager to enter into a contract with Habitat for Humanity of the
Jacksonville Beaches, Inc. for the construction of the Jordan park Community Center
(City Manager)
C. Approve committing the City of Atlantic Beach to the Dutton Island Waterway Park
Expansion Management Plan(City Manager)
D. Authorize expenditure of recycling grant funds for the purchase of 577 recycling bins
at $5.25 each(City Manager)
E. Report relative to design status of Sherry Drive reconstruction project(City Manager)
9. City Manager Reports:
A. Report dated January 2, 2001
• B. Quarterly Strategic Action Plan report
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,
such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings
is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior
to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However,any agenda
subject,regardless of how the matter is stated on the agenda,may be acted upon by the City Commission.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special
accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,January 5,2001.
410
AGENDA
Joint Workshop Meeting of
The City Commission and
The Community Development Board
January 8, 2001
• 5:00 P.M.
City Hall Commission Chambers
1. Review of previous workshop discussion:
a. Change of Zoning Classification for Old Atlantic Beach area.
b) Number and size of Commercial and Recreational Vehicles on
residential lots.
c) Regulation of Satellite Antennas. (Staff updates)
2. Discussion Items:
a) Beach Avenue character issues and setbacks for Secondary Dwellings.
b) Impervious Surface limits. (At the request of Comm. Borno)
3. Adjournment.
4111
MINUTES OF THE JOINT WORKSHOP OF THE ATLANTIC BEACH CITY COMMISSION
• AND COMMUNITY DEVELOPMENT BOARD HELD IN COMMISSION CHAMBERS AT
5:00 P.M. ON MONDAY, JANUARY 8, 2001
City Commissioners Present:
John S. Meserve, Mayor
Mike Borno
Rick Beaver
Theo Mitchelson
Dezmond Waters, City Commissioners
Community Development Board Members Present:
Mary Walker
Karl Grunewald
Don Wolfson
Staff Present:
Jim Hanson, City Manager
George Worley, Community Development Director
Don Ford, Building Official
IDMaureen King, City Clerk
The meeting, which was held for the purpose of reviewing the draft of the proposed new zoning
ordinance, was called to order by Mayor Meserve.
Discussion ensued regarding satellite dishes and George Worley reported that satellite dishes were
regulated by the FTC and he felt that the city's ordinances should address dishes larger than those
regulated by the FTC. He asked the City Attorney to address the matter of rezoning of the old
Atlantic Beach area from duplex to single family.
City Attorney Jensen indicated that the Comprehensive Land Use Plan was the"road map"which the
city needed to use for rezoning matters. Regarding potential liability to the city, he said that the
rezoning could be done legally if adequate notice was given and the change was effective at some date
in the future, and suggested a minimum of 1 —2 years. He said the reasons the rezoning was being
considered by the city should be adequately noticed. George Worley indicated that a rezoning would
require a Comprehensive Plan amendment.
Commissioner Mitchelson inquired whether the coastal element of the Comprehensive Plan would
have to be amended and Mr. Worley felt this would not be necessary.
The City Manager inquired whether the City Commission wished to adopt an ordinance to down
zone the core city area, and following discussion it was felt that since the City Commission was
0 nearing the end of its review ofthe revision of Chapter 24 it would be preferable to handle everything
in one document. It was agreed,however,that it may be necessary to hold additional public hearings
on specific issues.
Page Two
0 City Commission/Community Development Board Workshop
January 8, 2001
Discussion then ensued regarding secondary dwellings on double frontage lots, most of which are
located on Beach Avenue. The question as to whether non-conforming structures would be
grandfathered in was discussed and George Worley reported that because of the location of the
coastal construction building line, construction permits must be issued by the state and it may well
be that the state would not issue permits for reconstruction in the event a structure eastward of the
coastal construction line was destroyed. Commissioner Mitchelson felt that existing structures should
be allowed to be rebuilt.
The Mayor said he liked the look of Beach Avenue and suggested as a compromise that the city
require a 5-ft. setback from the east side of Beach Avenue, require a 20-ft separation between
buildings,and that the secondary building not be greater that 75%of the size of the primary structure.
He felt this would have the least impact on the area. Commissioner Waters noted that the homes on
the east side of Beach Avenue faced the ocean and the rear yards faced Beach Avenue.Commissioner
Borno had some safety concerns and felt that fire could easily spread from building to building.
Commissioner Waters noted that the secondary dwellings on Beach Avenue were originally intended
for servants quarters. Discussion ensued regarding the definition of a secondary dwelling vs. an
411 accessory building.
The Mayor pointed out that there were many secondary dwellings on Beach Avenue and he felt that
to prohibit such structures would represent a major change in the zoning and character of the area.
Discussion ensued regarding the fact that secondary dwellings were being used as rental property and
it was felt that this was in violation of the zoning code. The possibility of prohibiting kitchens in
secondary dwellings in order to prevent these units from being used as permanent living units was
suggested.
Don Wolfson pointed out that if the City Commission adopted the ordinance as it is written it would
create a hardship by eliminating from oceanfront dwellings the ability to have free-standing garages.
Following further discussion there was consensus as far as the 25-ft. height limitation and 5-ft.
setback,but Commissioner Mitchelson preferred a reduction in the 75%size limit. Discussion ensued
regarding the requirement that secondary dwellings be limited to 75% of the size of the main
residence but Don Wolfson said the City Commission could set this figure higher or lower if they
wished.
Don Wolfson said he felt the current ordinance was very difficult to enforce and he felt that the
language of the ordinance needed to be clarified to simplify enforcement by future boards and
commissions. The Mayor felt that this issue needed to be revisited and asked the Commissioners and
board members to think about it in the meantime and it would be discussed further at a future
meeting.
III
Page Three
City Commission/Community Development Board Workshop
January 8, 2001
The Mayor summarized the items on which consensus was reached regarding secondary dwellings:
5-ft. rear setback,limit 50%of the size of the main structure,no kitchen,20-ft. separation from main
dwelling, 25-ft height limitation, and one water meter.
Regarding impervious surface limits, Commissioner Borno suggested that swimming pools be
included in the definition of impervious surface.
The Mayor declared the meeting adjourned at 6:40 p.m.
Maureen King
City Clerk
✓ V
O O
• MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T
BEACH CITY COMMISSION HELD IN CITY HALL,800 SEMINOLE E E
ROAD AT 5:00 P.M. ON MONDAY,JANUARY 08, 2001 S S
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tern
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager M S
Alan C. Jensen, City Attorney o E
T C
Maureen King, City Clerk 1 0 y
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The meeting was called to order by MawrMeserve at 7.15 p m The COMMISSIONERS
Invocation was given by Commissioner Mitchelson followed by the
Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
December 11,2000 and the Special Called Meeting held
December 18,2000
IIICommissioner Borno requested that a scrivener's correction be made to
the December 11, 2000 Commission Meeting minutes on page four, and
Commissioner Mitchelson requested that on page three, paragraph four
from the bottom of the page,that"Tuesday" be changed to "Monday".
BEAVER x
Motion: Approve the minutes of the Regular Meeting held BORNO x x
December 11, 2000 as amended and the Special Called MITCHELSON X
Meeting held December 18, 2000 as presented. WATERS x X
MESERVE x
There was no discussion and the motion carried unanimously.
2. Courtesy of the floor to visitors:
J.P. Marchioli of 414 Sherry Drive reported on his recent trip to San
Francisco. He also requested consideration be given to limiting the
number of pets per household and suggested that sidewalks be installed
on both sides of Sherry Drive during the reconstruction.
The following boat owners spoke in opposition to recent enforcement of
the city's parking regulations relative to parking of boats in front yards.
They felt it was unfair since many would be forced to move their boats to
• expensive storage areas where they would be open to vandalism. Mike
Patterson of 887 Stock Street, David Billingsley, Alan Hutchinson of
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1324 Begonia Street, Ray Hinson of 258 Camelia Street, and Jamie
Ramirez of 1464 Jasmine Street.
Mayor Meserve suggested that the boat owners submit their concerns in
writing to the Commission since no action could be taken at this time.
Commissioner Beaver felt it would be best if they met with the City
Manager to discuss their concerns. Commissioner Mitchelson suggested
the boat owners familiarize themselves with the current laws to
understand which size of boat was allowed to be parked in the front yard.
Tim Townsend of 428 Hopkins Street, Neptune Beach,the General
Employees representative on the Pension Board, urged the Commission
to approve the recommended 5% COLA raise for retirees (Item 8A).
Pat Pillmore of 995 Camelia Street felt the boat parking regulations
were not enforced consistently and referred to it as "spot code
enforcement". Ms. Pillmore felt a recent drawing of the Mayport Road
flyover was different than an earlier version published in the newspaper
and questioned the change. She also expressed concern that the design
illfor the new bridge over the Intracoastal Waterway was unsafe.
Brent Rogers of 1798 Selva Marina Drive expressed concern that
diverting stormwater from Sherry Drive into the lagoon for temporary
storage would cause flooding in his neighborhood.
Mayor Meserve assured Mr. Rogers that this would not happen.
Evan Ogin of 528 Royal Palms Drive requested stronger code
enforcement in Royal Palms, and requested that the Code Enforcement
Officer investigate the dumping of appliances at the corner of Sailfish
Drive and Seaspray.
Alan Potter of 374 Second Street defined "citizenship" and offered
several reasons why he was an example of a good, participating citizen
of Atlantic Beach.
3. Unfinished Business from Previous Meeting
A. Follow-up report from the meeting of December 11, 2000
(City Manager)
City Manager Hanson briefly commented on the information provided in
•
his follow-up report. In addition to the written report, he also reported
on the following:
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Incinerator Site Update
City Manager Hanson reported that the Health Department's surface soil
sampling found no lead at the site, and that it posed no threat to children
or families. He indicated that the Department of Environmental
Protection (DEP) has also requested that soil borings to a depth of four
feet, be conducted on the site. He indicated that this test and analyses
would cost of approximately $10,000.
A brief discussion ensued and City Manager Hanson indicated that he
would send another letter to the residents informing them of the soil
borings.
Response to a Letter to the Editor Referencing Employee
Disciplinary Action by Mayor
City Manager Hanson explained the Employee Grievance Procedure and
stated that he had the final say in personnel matters. He further stated
that at no time did an elected official have input into personnel matters.
• B. Action on Stop Sign Report
No action was taken on this matter.
4. Consent Agenda:
Commissioner Borno requested that the Public Works Department
monthly report be removed%rom the Consent Agenda for further
discussion.
A. Acknowledge receipt of monthly reports from Occupational
License, Public Safety, and Public Works Departments for
December 2000, and Utility Sales report for November 2000
(City Manager)
B. Award annual contract to Trim-All Lawn Service in the
amount of$34,572.00 for Atlantic Boulevard and Town
Center Landscape Maintenance pursuant to the specifications
of Bid No. 0001-5 (City Manager) BEAVER X
BORNO X X
• Motion: Approve Consent Agenda Item B as recommended. WATERS
TCHELSON X X
WX
ME X
Commissioner Borno inquired concerning Item#11 of the report and
confirmed a date of 1/22/01 for the presentation to the Commission.
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5. Committee Reports: I
There were no Committee Reports.
6. Action on Resolutions:
A. Resolution No. 01-01
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, RECOGNIZING THE SERVICE OF PAT
PILLMORE ON THE COMMUNITY DEVELOPMENT
BOARD BEAVER X X
BORNO X
Motion: Adopt Resolution No. 01-01. W MITCHELSON X X
WATERS X
MESERVE X
Mayor Meserve read the resolution in its entirety and thanked Ms.
Pillmore for her eight years of service on the Community Development
Board.
0 The motion carried unanimously.
7. Action on Ordinances:
A. Ordinance No. 20-00-50 - Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR FISCAL YEAR 2000/2001 BEGINNING
OCTOBER 1, 2000 AND ENDING SEPTEMBER 30,2001
Mayor Meserve read the ordinance by title only. BEAVER X
BORNO X X
Motion: Adopt Ordinance No. 20-00-50 on final reading. MITCHELSON X X
WATERS X
Mayor Meserve opened the floor for a public hearing and invited MESERVE x
comments from the audience.
Alan Potter of 374 Second Street spoke in opposition to Ordinance No.
20-00-50, which reflected budget modifications for projects
recommended in the Sewer Master Plan. Mr. Potter provided
information on the problems experienced by city's sewer system and
disagreed with the Sewer Master Plan Capital Improvement
recommendations. He felt the construction of the master lift station at
411 the Atlantic Beach wastewater treatment plant was unnecessary and
recommended construction of a 12 inch force main parallel to the 10 inch
main as a remedy to the existing problems.
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No one else wished to speak and the Mayor closed the public hearing.
Commissioner Mitchelson commented that after the December 18`h
Special Called Meeting, he felt the city was taking the right approach to
the problem.
There was no discussion and the motion carried unanimously.
B. Ordinance No. 95-01-77 - Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 4,ANIMALS,
ARTICLE II, DOGS AND CATS, SEC. 4-30, CITATIONS
AUTHORIZED; PENALTIES PROVIDED, TO
ELIMINATE CODE ENFORCEMENT HEARINGS AND
REQUIRE COURT APPEARANCE IF FINES ARE NOT
PAID, AND PROVIDING AN EFFECTIVE DATE BEAVER X
BORNO X X
Motion: Approve Ordinance No. 95-01-77 on first reading. MITCHELSON X X
WATERS X
MESERVE X
410Mayor Meserve explained that the final reading and public hearing for the
ordinance would take place on January 22, 2001.
As a point of clarification, City Attorney Jensen advised that the sentence
under Item 3 on page one of the ordinance beginning with"two hundred
..." should be underlined, indicating new language in the ordinance.
There was no discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Action on the recommendation of the General Employees'
and Police Employees' Pension Boards to grant a 5% cost of
living adjustment to retirees (City Manager)
Motion: Approve a 5% cost of living adjustment to retirees as BORNO X
recommended by the General Employees and Police MITCHELSON X
Employees' Pension Boards.
City Manager Hanson explained that the recommendation was being
made by both Pension Boards. A history of previous cost-of- living
• adjustments, funding ratio, a pension comparison with other cities and
contribution rates were provided to the Commission. These documents
are attached and made part of this official record as Attachment A.
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Mayor Meserve felt this item should be a budgeted item, and handled
through the budget process. He indicated that he had questions both pro
and con which needed to be answered.
Commissioner Borno stated that he had been informed that the funds for
the increase would come from the Pension Fund with a commitment of
the funds for a thirty year period.
Commissioner Mitchelson concurred with Mayor Meserve but felt the
city should adopt some type of a procedure to provide regular cost-of-
living increases to retirees, if the Commission decides to do so.
Cindy Anderson, Chair of the Police and Fire Pension Boards, explained
the Boards' positions and stated they did not recommend a permanent
COLA adjustment because of the uncertainties of inflation rates. She
indicated that the 5% increase was being recommended based on the past
three years' rates of inflation.
0 Commissioner Borno confirmed that the funds would come from the
Pension Fund. Human Resource Director Foster explained that it was
true for the current year, but on an annual basis, the actuaries would
recalculate the funds needed to fund the pension plan. He indicated that
city's contribution rate could go up or down depending on the variables -
the number of participants, investment performance and the approval of
the additional cost of living adjustment. Human Resource Director
Foster indicated that, if approved, the earliest impact would occur
October 1, 2001.
Commissioner Borno expressed concern for delaying the request too long
before the actuarial study was completed since this information might
not be included in the current study. Human Resource Director Foster
indicated that the study would be completed within ninety days.
Commissioner Waters favored immediate approval of the 5% COLA,
and felt that a 5% increase over five years was not too much.
A brief discussion ensued, and motion and second were withdrawn. BEAVER X
BORNO X X
Motion: Follow Resolution 81-11 and refer this matter back to MITCHELSON X X
the City Manager for his recommendation. WATERS X
MESERVE X
• Mayor Meserve reiterated his need to know the long term effects of the
proposed increase on the budget. Discussion ensued concerning the
correct procedure to follow, and Human Resource Director Foster read
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Resolution 81-11 explaining the City Manager's role in the procedure.
There being no further discussion, the motion carried unanimously.
B. Authorize the City Manager to enter into a contract with
Habitat for Humanity of the Jacksonville Beaches, Inc. for the
construction of the Jordan park Community Center(City
Manager)
BEAVER X X
Motion: Authorize the City Manager to enter into a contract BORNO X X
MITCHELSON X
with Habitat for Humanity of the Jacksonville Beaches, Inc. WATERS X
for the construction of the Jordan park Community Center. MESERVE X
There was no discussion and the motion carried unanimously.
C. Approve committing the City of Atlantic Beach to the Dutton
Island Waterway Park Expansion Management Plan (City
Manager)
• Motion: Approve committing the City of Atlantic Beach to BEAVER X
the Dutton Island Waterway Park Expansion Management BORNO X X
MITCHELSON X X
Plan as indicated in the management plan. (The management WATERS x
plan is attached and made part of this official record as MESERVE X
Attachment B).
Commissioner Mitchelson inquired regarding an emergency phone for
the park.
Chief of Police Thompson, who acted as the Interim City Manager during
the initial time of commitment, explained that "call box"type phones
were being considered for the park.
Commissioner Waters expressed concern for vandalism at the park and
inquired concerning a police officer or park ranger having a residence on
the island.
Chief Thompson indicated that such a residence may be needed in the
long term, but it was not being considered at this time.
City Manager Hanson indicated that park maintenance would cost
• approximately $7,000 per year and would be conducted by existing staff..
There being no further discussion, the motion carried unanimously.
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D. Authorize expenditure of recycling grant funds for the
purchase of 577 recycling bins at$5.25 each (City Manager)
BEAVER X
Motion: Authorize expenditure of recycling grant funds for BORNO X X
the purchase of 577 recycling bins at$5.25 each (Alternative WMTCHELSON X
WATERS X X
A). MESERVE X
Following a brief discussion of the reduction in grant funding the motion
carried unanimously.
E. Report relative to design status of Sherry Drive
reconstruction project (City Manager)
Public Works Director explained the 75%design plans in detail and
answered questions regarding the project. He stated that the report was
for informational purposes and the final plans were scheduled to be
completed by February 22, 2001.
0 9. City Manager Reports:
A. Report dated January 2,2001
There were no additions to City Manager Hanson's report.
B. Quarterly Strategic Action Plan Report
City Manager Hanson briefly updated the Commissioners on the progress
outlined in the third quarter Strategic Action Plan Report. He indicated
that most items should be completed within 90 days and the strategic
planning process would start over again in March.
C. Pay Study/Classification Plan
City Manager Hanson stated that $8,000 was budgeted for the Pay Study
and eight proposals had been received ranging in cost from $14,500 to
$43,600. He felt the pay plan was very important since there was no
cap on salaries and everyone had received the same percentage increases
for a number of years.
City Manager Hanson requested Commission input and/or comments on
this matter and stated that he would conduct telephone interviews with
41)
the companies, beginning with the lowest quote, and would bring back
his findings to the next meeting.
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Commissioner Waters provided background information concerning the
elimination of the city's previous pay classification plan and expressed
concerns for implementation of a new plan.
D. Rose Park
City Manager Hanson reported that the Parks and Recreation Advisory
Board had recommended installation of playground equipment in Rose
Park. He distributed a plan and proposed budget for the project with
prices from state contract, to the Commissioners, and indicated that this
matter would be brought back at a future meeting.
10. Reports and/or requests from City Commissioners and City
Attorney
Commissioner Borno
• Reported that Selva Marina Streets Committee had met twice and
• he was happy with the progress being made.
• Thanked the City Manager for the framed portrait of the
Commissioners.
Commissioner Mitchelson
• Requested that the local newspapers publish an article about the
historic tree survey taking place. The historic trees are being
marked with orange tape.
Commissioner Waters
• Inquired concerning a letter sent to residents whose property abuts
the Selva Marina Lagoon. Public Works Director Kosoy stated
the letter informed them of the survey work being performed in
the area.
Mayor Meserve
• Reported that the annexation request had been withdrawn and
Fleet Landing would enter into an agreement with the City of
• Jacksonville regarding this property.
• Reported that Roberts Rules of Order had been previously
adopted as the book of reference for matters involving points of
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parliamentary law.
• Expressed concern regarding vandalism occurring in the city
parks and in the Selva Marina area. Chief Thompson reported
that ball bats had recently been used on mailboxes in the Selva
area. He indicated that vandalism was an on-going problem, but
there had not been any significant increase.
Discussion ensued regarding skateboarders using the benches and
memorial in Bull Park. City Manager Hanson indicated that the
benches would be permanently affixed to the ground.
Commissioner Mitchelson felt the city should consider
developing a dedicated skateboarding area. The Police
Department will continue to monitor activity in the park.
• Reported that Sally Clemons had suggested a public meeting be
conducted on how government works.
iiThere being no further discussion or business to come before the
Commission, the Mayor declared the meet' , djourned at 9:25 p.m.
'4'0 i'
i ' eserve
May "res ding Officer
ATTEST:
Mau -n King
Certified Municipal
III
MIIMINEMEMmm-
ATTACHMENT A
JANUARY 8, 2001 COMMISSION MEETING
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
• STAFF REPORT
ACTION REQUESTED: The General Employees' and Police Employees' Pension Boards
are requesting that the City Commission approve a one time five
percent (5%) Cost of Living Adjustment for City retirees to be
effective with the Retirees January 2001 pay.
SUBMITTED BY: George Foster, Human Resource Manager
DATE: January 3, 2001
BACKGROUND: The City's pension plans were established in September 1975 and
do not contain an automatic COLA provision. In 1981, the City
Commission passed Resolution 81-11 requesting that
recommendations concerning any needs for increases in benefits be
performed at three-year intervals from June 1, 1981. Since this
date, retirees have received a 12.5% COLA in 1987, a re-
computation of their pay in October 1993, and a 3% COLA in
1111 January 1997.
A retirees benefit is determined by their final average salary
(average of highest five years) being multiplied by their number of
years of service then multiplied by a pension benefit multiplier. The
October 1993 re-computation of retiree pay was done using a
pension benefit multiplier that was increased from 2.00% or 2.24%
to 2.85% for general plan retirees and a multiplier that was
increased from 2.0% or 2.4% to 3.0% for police plan retirees.
RECOMMENDATIONS: Consider Pension Boards' request and advise staff if an Ordinance
should be prepared to implement the proposed COLA.
FUNDING: According to an actuarial impact statement prepared by Gabriel,
Roeder, Smith& Company, approval of this one time 5% COLA
would increase the future City contribution rate to the General
Employee Pension Plan by 0.18% of salary($4,032) annually and
would increase the future contribution rate to the Police Employee
Pension Plan by 0.43% of salary ($4,380) annually.
CITY MANAGER:
Attachments: 1. Request from Pension B ds
2. Summary of other Cities
3. Funding Ratio of Plan
4. City Contribution Rates
• AGENDA ITEM#8A
JANUARY 8,2001
0►j'I j CITY OF ATLANTIC BEACH
y6 800 SEMINOLE ROAD
• \IJ
ATLANTIC BEACH,FLORIDA 32233-5445
1, 1 TELEPHONE: (904)247-5800
J " ' A: '�s FAX: (904)247-5805
J `r SUNCOM:852-5800
Z4 4S.r, http://ci.atlantic-beach.fl.us
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January 3, 2001
MEMORANDUM
TO: Honorable Mayor and City Commissioners
SUBJECT: Cost of Living Adjustment (COLA) for Retirees
• The Police and General Employee Pension Boards respectively request that the City Commission
approve a one-time cost-of-living adjustment (COLA) of five percent (5%) for all City retirees
and beneficiaries to be effective January 2001.
City retirees are not provided with a Cost of Living Adjustment (COLA) except on a exception
basis as approved by the City Commission. The last COLA received was a three percent (3%)
COLA on January 1, 1997 which was "a one-time cost-of-living adjustment" provided to all
retirees and beneficiaries who retired prior to January 1, 1997. Since the City's pension plans
were established in September 1975, retirees have received two COLAs (a 3% COLA in 1997 and
a 12.5% COLA in 1987) and one re-computation of retirement pay in 1993 based upon a change
to the retirement multiplier.
Based upon an actuarial evaluation completed by Gabriel, Roeder, Smith& Company, the
adoption of this proposal would require an additional City contribution of 0.18% of salary
($4,032 annually) for General employees and 0.43% of salary($4,380 annually) for Police Officer
employees.
Sincerely,
z /
, _,/ , , , /
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• Cin. Anderson Tim To end
Chairperson, Cha' . rson,
Police Pension Board General Employee Pension Board
Attachment 1
AGENDA ITEM#8A
JANUARY 8,2001
PENSION COMPARISON INFORMATION
• Atl Beach = City of Atlantic Bech
Jax Beach = City of Jacksonville Beach
Fern Beach = City of Fernandina Beach
St. Augustine = City of St. Augustine
Neptune Beach. Neptune Beach was not utilized within this comparison as they have a
Defined Contribution Plan and not a Defined Benefit Plan.
Jacksonville. The City of Jacksonville was not utilized as the City of Jacksonville
does not participate within the Social Security program.
The Benefit Formula determines the employees retirement benefit and consists of multiplying the
employee's Final Average Salary(FAS) times the employee's Years of Creditable Service (YOS)
times a multiplier. The multiplier utilized by different Cities is indicated below.
GENERAL EMPLOYEES: Atl Jax Fern St.
Beach Beach Beach Augustine
COLA Provision: No No No No
• COLAs Provided: 2* 0 55 0* 1
Retirement age (Hotel): 60 60 60
Years of service (Note 1): 5 5 25 10
Mutiplier: 2.85% 2.50% 2.75% 2.50%**
Employee Contribution: 2.00% 6.45% 6.50% 4.00%
City Contribution: 11.24% 0.00% 7.90% 7.15%
* Currently considering providing COLA to retirees.
** Benefit multiplier reduces to 2% at Social Security eligibility, i.e., age 65.
POLICE EMPLOYEES: Atl Jax Fern St.
Beach Beach Beach Augustine
COLA Provision: No No No Yes
COLAs Provided: 2* 0 0* 7***
Retirement age (Note 1): 50 55 Any 52
Years of service (Note 1): 20 30 25 25
Mutiplier: 3.00% 3.00% 2.75% 2.50%**
Employee Contribution: 1.00% 6.45% 6.90% 4.00%
City Contribution: 10.33% 6.00% 3.80% 2.50
* Currently considering providing COLA to retirees.
•
** Benefit multiplier reduces to 2% at Social Security eligibility, i.e., age 65.
*** Will receive up to a 3% COLA if City contribution rates do not increase.
NOTE 1. Most common retirement option listed. Other retirement options may be available
including early retirement with reduced benefits or a DROP plan.
Attachment 2
AGENDA ITEM#8A
JANUARY 8,2001
PENSION PLAN
FUNDED RATIO
09/30/99 80.2 % funded ratio for General Employees' Plan.
83.0 % funded ratio for Police Employees' Plan.
State mandated separate pension plan accountability.
09/30/98 77.9 % funded ratio.
Fire Pension assets transferred to City of Jacksonville.
10/01/97 -- Police union employees contribution rate changed from 2.315%to 1.00%.
09/30/97 80.2 % funded ratio.
If excess gains were not deferred over five years, the Funded Ratio would be
87.0%.
01/01/97 -- 3% one-time COLA provided to retirees.
10/01/96 -- Police union employees contribution rate changed from 4.815% to 2.315%.
09/30/96 78.6 % funded ratio.
09/30/95 77.0 % funded ratio.
The 09/30/95 report adopted an increased member termination assumption.
09/30/94 75.1 % funded ratio.
State mandated, for future actuarial valuations, use of mortality rates not less
than those of the 1983 Group Annuity Mortality Table. Implementation of this
mandate increased the contribution requirement and decreased the funded
• percent as the mortality rates in the 1983 table were lower than in the table
being utilized.
09/30/93 83.4 % funded ratio.
Benefits were changed, effective October 25, 1993, as follows:
1) General benefit factor increased from 2.25%to 2.85% for active and
retired members and some vested terminated members (from 2.0%to
2.85% for the remaining vested terminated members).
2) Police/Fire benefit factors changed from 2.4% to 3.0% for active and
retired members and some vested terminated members(from 2.0%to 3.0%
for the remaining vested terminated members).
3) Voluntary retirement for Police was changed to any age with 25 or more
years of credited service or at age 50 with 20 or more years of credited
service. Previous eligibility was age 55 with 20 or more years of credited
service. Eligibility at age 60 with 5 years of credited service remained
unchanged.
4) Police/Fire eligibility requirement for disability in the line of duty changed
from 5 years to 0 years.
5) Retired General employee had their retired pay re-computed with the
2.85% factor.
6) Retired Police employees had their retired pay re-computed with the 3.00%
factor.
7) General employee contribution rate increased from 1%to 2%.
• 8) Police union employee contribution rate increased from 1% to 4.815%
Reference Ord. Nr. 58-93-19A
09/30/92 95.1 % funded ratio.
09/30/91 91.1 % funded ratio.
09/30/90 96.2 % funded ratio.
Attachment 3
AGENDA ITEM#8A
JANUARY 8,2001
09/30/89 104.3 % funded ratio.
09/30/88 98.5 % funded ratio.
10/26/87 -- Changed vesting from 10 years to 5 years.
Benefit factor for General changed from 2% to 2.25%.
Benefit factor for Police changed from 2% to 2.40%.
Police member contributions shall be no less than 1%.
General member contributions shall be no less than 1%
Note: Retirees were provided with the 12.5% COLA and did not have their
retirement pay re-computed with the increased factors.
Reference Ord Nr. 58-87-8
10/26/87 -- One time 12.5 % COLA provided to all retirees October 1, 1987.
Reference Ord Nr. 58-87-9.
09/30/87 99.5 % funded ratio.
09/30/86 113.3 % funded ratio.
09/30/85 109.9 % funded ratio.
09/30/84 Not available
09/30/83 101.1 % funded ratio.
09/30/82 96.1 % funded ratio.
09/30/81 82.2 % funded ratio.
09/30/80 68.4 % funded ratio.
09/30/79 66.9 % funded ratio.
09/30/78 60.2 % funded ratio.
09/30/77 44.7 % funded ratio.
09/30/76 26.5 % funded ratio.
09/30/75 12.4 % funded ratio.
Initial Plan
Benefit factor of 2% for Police and 2% for General.
There were no employee contributions to the plan.
WP//gaff/MyFiles//Pension//Funded-Ratio-Changes
•
Attachment 3
•
• AGENDA ITEM#8A
JANUARY 8,2001
PENSION PLAN
CITY CONTRIBUTION RATE
AS A PERCENT OF PAYROLL
GENERAL POLICE
10/01/00 11.24 % 10.330 %
10/01/99 11.58 % 10.193 %
10/01/98 11.94 % 10.575 %
10/01/97 11.99 % 11.445 %
10/01/96 11.12 % 7.595 %
10/01/95 10.85 % 14.945 %
10/01/94 9.57 % 11.315 %
10/01/93 9.02 % 10.460%
10/01/92 9.27 % 11.150 %
10/01/91 9.89 % 12.770 %
10/01/90 Unavailable Unavailable
0 10/01/89 9.20 % 11.550 %
10/01/88 9.69 % 10.320 %
10/01/87 9.24 % 8.360 %
10/01/86 Unavailable Unavailable
10/01/85 Unavailable Unavailable
10/01/84 Unavailable Unavailable
10/01/83 Unavailable Unavailable
10/01/82 9.91 % 7.610 %
10/01/81 Unavailable Unavailable
10/01/80 Unavailable Unavailable
10/01/79 Unavailable Unavailable
10/01/78 Unavailable Unavailable
10/01/77 Unavailable Unavailable
10/01/76 Unavailable Unavailable
10/01/75 Initial Plan
III
Attachment 4
U
ATTACHMENT B
— JANUARY 8, 2001 COMMISSION MEETING —
• City of Atlantic Beach
Atlantic Beach City Commission
Staff Report
AGENDA ITEM: Approval of Dutton Island Expansion Management Plan
DATE: January 2, 2001
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND: Approximately 1 '/2 years ago,the property on Dutton Road
across from Dutton Island was being developed by Centex Corporation for residential housing.
The City of Jacksonville negotiated the purchase of the property through its Preservation 2000
program and Florida Communities Trust(FCT). At that time, the City of Atlantic Beach
indicated that it would commit to the management of the park, essentially through existing Parks
and Recreation staff assigned to Dutton Island.
To complete the purchase of the property, FCT is asking Atlantic Beach to commit to a
management plan in writing. The proposed management plan is attached to this report.
On page 7 under Maintenance, Security, and Staffing, Atlantic Beach is being asked to commit to
daily duties to maintain the park. Under Maintenance, duties will include trash removal, restroom
service, and site cleanup on a daily basis. Under Security, regular patrols by the Police
• Department will be included in daily and evening routines. The Staffing section specifically
states that management will be coordinated within existing staffing, so there is no requirement for
Atlantic Beach to hire any staff.
On page 10, under Educational Programs, Atlantic Beach, Jacksonville, and the Tree Hill Nature
Center are being asked to commit to sponsoring environmental education programs for local
elementary and junior high schools. There are a number of organizations and individuals who are
willing to assist in this aspect of management at no cost to the City of Atlantic Beach.
BUDGET: The daily duties required in this agreement can be accomplished within the
existing staffing. With the City Commission approval,the City of Atlantic Beach will be
committing to the specific areas of the maintenance plan as discussed above.
The costs on page 11 apply to Jacksonville and FCT, and the City of Atlantic Beach is not being
asked to commit any funds.
RECOMMENDATIONS: To approve committing the City of Atlantic Beach to the Dutton
Island Waterway Park Expansion Management Plan as discussed in the attached paperwork.
ATTACHMENTS: Drawing of Dutton Island Park Expansion
Draft: Dutton Island Waterway Par Expansion Management Plan
REVIEWED BY CITY MANAGER:
ITEM NUMBER:
•
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Dec 15 00 10: 47a dept. of recreation G30-3562 AGENDA ITEM N8C
JANUARY 8,2001
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AGENDA ITEM#8C
JANUARY 8,2001
DUTTON ISLAND WATERWAY PARK EXPANSION
MANAGEMENT PLAN
Cities of Jacksonville and Atlantic Beach
FCT Project # 99-018-P9A
Table of Contents
I. Introduction and General Information
II. Purpose of the Project and Management
III. Site Development Improvements and Access
IV. Key Management Activities
V. Cost Istimate and Funding
VI. Priority Schedule
• VII. Monitoring
VIII. Attachments
A. Conceptual Site Plan and Map of the Jacksonville Blueways Network
B. Listed Species
XI. Appendix
A. Copy of Grant Award Agreement- (when available)
B. Copy of Recorded Deed - (when available)
C. Copy of Baseline Survey identifying all plant and animal species
D. Copy of Interlocal Agreement
E. Copy of historical resources report
F. Special Management Conditions from Section VIII of the CAA
AGENDA ITEM#8C
JANUARY 8,2001
• DUTTON ISLAND WATERWAY PARK
EXPANSION MANAGEMENT PLAN
I. Introduction
This project ("Dutton Expansion") is a partnership between the Florida Communities Trust and
the Cities of Atlantic Beach and Jacksonville. The Project site is located off the eastern shore of
the Intracoastal Waterway in Atlantic Beach, Duval County, Florida. It is 100.46 acres and is
surrounded on two sides by a intricate salt marsh ecosystem. Deep water access from the
Intracoastal Waterway, and to both the St. Johns River and the Atlantic Ocean is available to
the site.
Dutton Expansion combines salt marsh, upland hammock forest, upland mixed forest and
• wetland hardwood forest. Dutton Expansion is immediately adjacent across the marsh to the
east of the Dutton Island Intracoastal Waterway Preserve (FCT 95-058-P56), a 40 acre island
accessible by a causeway at the end of Dutton Drive.
Development of a 170 home subdivision identical to the immediately eastward 28.4 acre - 140
home subdivision was imminent for the site.
Both Dutton and Dutton Expansion were threatened by imminent development, given Jacksonville's growth
the improved economy, the desirability of the Beaches area in general and limited waterfront property. Duttor
was fully permitted and construction started and had vested development rights. Dutton Expansion underwent
a zoning change that stimulated the interest in public acquisition.
H. Purpose
The purposes for acquiring Dutton Island Waterway Park Expansion include:
•
AGENDA ITEM#8C
JANUARY 8,2001
4110 Expansion of the recreational opportunities at the immediately adjacent Dutton Island Intracoastal
Waterway Park (FCT 95-058-P56).
Establishment of another canoeing destination utilizing Jacksonville's Blueways Network.
Providing opportunities for trails and nature study for site visitors.
Environmental Education for are students through programming provided by the City of
Jacksonville's Naturalist and the Tree Hill Nature Center.
Reduction of urban density by preservation of undeveloped land slated for a 170 home subdivision
Hazard mitigation through acquisition of property in a special flood hazard zone.
Protection of endangered and listed plant and animal species.
Protection of significant salt marsh communities.
Protection of an archaeological site.
Restoration of property by removing trash, exotic invasives and restoration of a small ditch.
Furthering of the goals of the Mayport Waterfront Florida Partnership, whose target area contains
this site.
Furthering the goals of Jacksonville's urban land acquisition program, Preservation Project
Jacksonville.
Due to the close spatial relationship between the Cities of Atlantic Beach, Jacksonville and Neptune
Beach, the demand for recreation and preservation lands transcends municipal boundaries. The location
of the subject easily lends itself to use by residents from neighboring communities where similar land
uses are not available within a reasonable proximity.
• The City of Jacksonville is committed to environmentally sensitive land acquisition programs and the
protection and preservation of natural resources through the Conservation/Coastal Management
(CCM), Recreation and Open Space (ROS) and Future Land Use (FLU) Elements of the 2010
Comprehensive Plan. The preservation of historical sites and coordination efforts between
governmental agencies are also important to the City, and are addressed in the Historic Preservation
(HP) and Intergovernmental Coordination (IGC) Elements, respectively. This project combines and
implements goals, objectives and policies within the CCM, ROS, FLU, HP and IGC Elements of the
2010 Comprehensive Plan.
The protection of natural areas, native vegetative communities, listed animal species, and surface and
groundwater quality is discussed in the following comprehensive plan directives: CCM Policies 2.8.2,
2.8.3, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 3.3.4, 3.3.7, Objective 3.5, Policies 3.5.1, 3.5.2, 3.5.3, 3.5.4, 3.5.5,
3.5.6, Objective 3.6, Policies 3.6.2, 3.8.1, 3.8.6, 4.1.1, Goal 5, Policies 5.1.1, 5.1.2, 5.1.3, 5.1.4, 5.1.5,
5.1.6, 6.3.1, 6.3.4, 11.1.2; ROS Policies 2.1.7, 3.1.2; and FLU Policies 1.5.3, 1.5.6, Objective 2.7,
Policies 2.7.2, 2.7.3, 2.7.5.
The provision of outdoor recreational opportunities is addressed in ROS Policies 1.1.1, 1.3.1,
1.3.2; and FLU Policies 1.5.8, 2.7.2, 2.7.3, 2.8.3, 4.1.10. ROS Objective 7.1, Policy 7.1.1; and
HP Goal 1, Policy 1.2.2 relate to the preservation of historical sites. CCM Policy 2.1.13; and
IGC Policies 1.2.1, 1.4.3, 1.4.4 discuss the coordination with existing resource protection plans.
• Atlantic Beach Comprehensive Plan Implementation
3
6AGENDA ITEM#8C
JANUARY 8,2001
40 The following goals, policies and objectives are furthered by this project through protection of an
archaeological site, proper location of density in a high hazard flood zone, protection of important
environmental resources, and partnering with other local governments for the provision of
recreation.
Future Land Use Element
Objective 1.2
Sites and Structures identified and documented as having historic or archaeological importance
shall be protected from damage or destruction and the City shall encourage their preservation.
Policy 1.2.2
The City shall encourage preservation of significant historic and archaeological sites through
'public information programs, incentives and recognition of preservation efforts of individuals and
organizations
Objective 1.6
The City will encourage innovative land development approaches and concepts in the event of
post disaster redevelopment which will have the effect of reducing dependence on automobile
travel, conserving valuable natural resources, and preventing property damage as well as threats
0 to human safety and security.
Coastal Management/Conservation Element
Goal 3
Protection, preservation and maintenance of natural environmental resources so as to maintain or
enhance air quality, water quality, vegetative communities, wildlife habitats and the natural
foundation of soils, fisheries, wetlands and estuarine marshes.
Objective 3.2
The City will conserve soils, native vegetation and wildlife habitats to the maximum extent
possible in all public improvement projects and through the regulation of private development
activities.
Recreation and Open Space Element
Policy 1.1.3
The City encourages equitable inter-community sharing of recreation and open space facilities.
• Policy 1.1.4
4
AGENDA ITEM#8C
JANUARY 8,2001
• The City shall support all efforts of other governments and offer cooperation to achieve level of
service standards for regional recreation and open space facilities as set forth in this Element.
Policy 1.3.4
Acquisition of recreation sites and open space areas by the City shall be prioritized in accordance
with expressed desires of the Community and in response to availability of grant funds and other
incentive programs.
The Management Plan for Dutton Island Expansion is designed to address the following:
a. preservation and enhancement of environmental resources
b. restoration and enhancement of water quality and marine habitat
c. protection of native vegetation and wildlife habitat
'd. passive recreation
e. environmental education
This Management Plan was developed to ensure the project site will be developed in accordance with the
Grant Award Agreement and the grant application.
The City of Jacksonville will develop the Management Plan and fund initial improvements to the site. The City
0 of Atlantic Beach will have sole management responsibilities for the project site.
III. Site Developments, Improvements and Access
Dutton Expansion will be managed only for the conservation, protection and enhancement of natural
resources and outdoor recreation, which is compatible with these goals.
A land use amendment for designation of the site to conservation has been submitted to the City of
Jacksonville City Council, and upon local approval will be subsequently forwarded to the Department
of Community Affairs for approval. Signs, literature, and advertising will identify Dutton Expansion as
being publicly owned, open to the public and operated as a natural resource conservation area, outdoor
recreation area, or other- appropriate descriptive language, and identify the site as having been
purchased with funds from the Florida Communities Trust(FCT), and the City of Jacksonville.
SITE DEVELOPMENT, IMPROVEMENTS AND ACCESS
The participants will request written approval from and submit a Management Plan revision to the FCT
before undertaking any site alterations or physical improvements that are not addressed in the FCT
approved Management Plan.
Physical Improvements: Improvement of existing nature trails, a picnic area, a canoe/kayak destination
• dock, limited vehicle parking area, restrooms, and environmental and project signage.
Although a final design has not been completed, the extent and approximate placement of most physical
5
AGENDA ITEM#8C
JANUARY 8,2001
• improvements is shown on the Conceptual Site Plan (Attachment A). The canoe/kayak landing is
designed to be a destination point on the Jacksonville Blueway. It is not intended to be a launch point,
and therefore, the feasibility of launching such watercraft has not been addressed in this Management
Plan. The dock will consist of a short fixed boardwalk/dock, a gangway and a floating dock so that
craft may take advantage of the site at all tides. The educational trail system will meander through the
site. It will be routed to site conditions to avoid listed plant and animal species; and, is approximately
located on the conceptual Master Site Plan. Estimated total length of the trail system will be 7500 linear
feet. The increase in trail length from the original application results from a more accurate onsite
measurement than was conducted before acquisition. The trail system will follow the existing trail on
the project site. No additional natural resources are expected to be impacted by the trail system. A
buffer of at least 10 feet will separate the nature trail from any wetland areas. The parking area will
encompass less than 15,000 square feet, or 20 parking spaces. The parking lot will be located in the
more disturbed southeastern area of the site, and, where feasible, will incorporate pervious surfaces.
Two picnic areas are proposed, one adjacent to the parking area, and one at the canoe/kayak dock.
These will consist of a large shelter in each area with four picnic tables each. Receptacles for trash will
°be located at each picnic area as well as the parking lot. The restroom facility will be located near the
parking lot and served by the city sewer system. No large trees will be removed for either the parking or
picnic area, and special care will be taken to avoid listed plant or animal species during construction of
the parking and picnic area. Due to the proposed pervious surface of the parking lot and trails,
additional stormwater retention is not anticipated. If further design shows a retention area to be
necessary, it will be designed in a manner that mimics a natural system and provides animal habitat or
open space recreational areas. Other improvements include the removal of exotic vegetation.
Results of the surveys for vegetative and wildlife habitat/species will be used for the final placement of
improvements on the site. All necessary permits will be obtained from the appropriate agencies and
evidence of same will be forwarded to the FCT.
A minimum of one sign identifying the project site as being open to the public, purchased with funds
from FCT, and the City of Jacksonville will be placed at the entrance to the preserve.
All required permits will be applied for from the appropriate entities including the Cities of Atlantic
Beach and Jacksonville, St. Johns River Water Management District, Florida Department of
Environmental Protection, and the U. S. Army Corps of Engineers.
Access: Access to the site is by Dutton Drive. Limited automobile parking will be provided as well as
bicycle parking. Waterway access to the site will be at the northern side of the property. (See Conceptual
Site Plan Attachment A.) Access will be compatible with State and Federal construction standards,
including the Americans with Disabilities Act.
Easements, Concessions, or Leases: The City will provide written notice and information to FCT
60 days prior to any formal action regarding any lease of any interest, the operation of any
concession, any sale or option, any use other than authorized in the management plan or any
contract with non-governmental persons or organizations. It is understood that FCT approval
will be required before the execution of any of the above. There are no known or planned
easements, concessions, or leases on this project site.
• Master Plan: A final site Master Plan, when available, will be provided to the FCT for approval
before any construction commences on the site.
6
AGENDA ITEM#8C
JANUARY 8,2001
illIV. KEY MANAGEMENT ACTIVITIES:
Maintenance: Primary maintenance activity will include trash removal, restroom service, and site
cleanup on a daily basis by the City of Atlantic Beach. Due to the trail system, trash removal will be
conducted by maintenance staff using hand carts or similar wheeled containers. More intensive
maintenance and repair of the facilities will be necessary on a semi-annual or annual basis depending
upon the findings of regular inspections. Low maintenance, durable natural materials are preferred for
the construction of the canoe destination docks. Peripheral items such as benches, picnic tables and
information kiosks may be more appropriately constructed of recycled plastic materials. It is believed
that the life expectancy of this material exceeds natural materials in wet environments such as found on
the subject, near the marshes and intracoastal waterway.
To improve the physical condition of the site and provide interactive learning experience of local
•residents, and especially local youth, day tours are envisioned on the site which will include limited
trash removal work to reinforce the importance of respecting and protecting the environment. These
activities will be restricted to the less sensitive environment of the upland portion of the site. A number
of local volunteers trained in forestry, recreation, and parks management are available to assist the full
time departmental staff in the implementation of these activities.
Security: • ' - . , a - : . - a -- ' -, Security at the project site will be provided by a gate on
Dutton Drive, regular day patrols by the Atlantic Beach Parks Department, and regular night patrols by
• the Atlantic Beach Police Department. The park will be closed after dark except for pre-arranged
events. During the day it is not anticipated that an on-site manager will be necessary. The eastern and
southern boundaries of the site will be fenced and information signs will be posted along the boundary
that state that all plants and animals in this park are protected, and the park is open to pedestrian traffic
only.
Staffing: Based upon the conservation and passive recreation character of the preserve, it is anticipated
that coordinated management between the Jacksonville and Atlantic Beach Parks departments will be
permitted within existing staffing. Volunteers, such as Friends of Dutton Island Preserve will also
augment staffing.
Natural Resource Protection: All listed species and habitats identified in Attachment B, particularly the
two acres of cinnamon and royal fern on the project site will be avoided during the improvement of the
trails system. Said trails will be constructed with railings or fences, if necessary, to restrict the public to
the trail system. In addition to the restricted trail design, the site is mostly buffered from neighboring
uplands by the nearly undisturbed and pristine Intracoastal Waterway marshes and waters. The coastal
oak hammock, pine flatwood and saltmarsh communities will be preserved and appropriately managed
to ensure their long term viability.
A number of protected bird and animal species may inhabit the project site. Potential habitat areas are
to be identified by site inspection prior to the final design of the trail system. The trail system design
will avoid wetlands, thus reducing impacts on wading bird habitats. The most evident wading bird
species observed on the project site include snowy egret, great blue heron, cattle egret, wood ibis,
• green heron, and wood stork. These species generally nest in the lower canopy of trees, which grow
along the edges of the marsh. The installation of the proposed amenities will be coordinated with the
vegetative and wildlife surveys so as to minimize adverse impacts on nesting habitats. The marsh areas
7
AGENDA ITEM#8C
JANUARY 8,2001
41 where these bird species feed will remain intact. No adverse impact is expected to be caused by the
project. The final design plans, along with this Management Plan, will be submitted to the FCT and
the Florida Fish and Wildlife Conservation Commission (FFWCC) for review and comment prior to
bidding the project. Revisions suggested by the FFWCC will be integrated into the design to the
extent feasible. Follow-up contact with the FFWCC will be maintained to ensure up-to-date
regulations and design guidance specifications are available throughout the project development.
The recipients shall be responsible for coordinating with the Department of Environmental Protection's
Office of Protected Species Management for appropriate guidance, recommendations, and necessary
permits to avoid impacts to the manatee.
Docking areas will be limited to one on the northern edge of the site; and, slow speed, manatee
awareness education signs will be posted from the Intracoastal Waterway and on the dock. In addition,
the channel, restricted area and sea grass areas will be clearly identified with signage. The dock will be
designed for canoe and kayak access only, without the introduction of motorized boat traffic,
•destruction to the salt march community will be non-existent. A permitted docking design has been
developed with the assistance of the St. Johns Water Management District that restricts all motorized
boats from the area, without restriction of travel by the endangered manatee or non-motorized craft.
This design employs the use of posted protection areas, designated by a floating buoy system.
The project site will be monitored by the City of Jacksonville on an annual basis to determine if any
adverse impacts have occurred to the listed species or the sensitive habitat areas identified during the
illinitial survey. The causes of any degradation will be identified and corrective actions such as closing of
trails and restoration work will be undertaken immediately upon any finding of adverse impact. Limiting
direct access to the general public to designated trails and boardwalks will contribute to the preservation
of the existing habitats and species. Such limited access also contributes to the restoration of impacted
sites by allowing the areas to be isolated as necessary.
Hydrology and stormwater quality at the project site will be monitored by the City of Atlantic Beach on an
annual basis as part of the city's existing stormwater management program. With minimal impervious
surface area there will be minor stormwater improvements, and all amenities will make use of natural
materials wherever possible.
A survey of the vegetative communities on the site was commissioned by the City of Jacksonville as a
step in the grant application and design process. All survey information on listed plant and animal species
as well as sensitive habitat locations on the site will be forwarded to the Florida Natural Areas Inventory.
Any newly-identified listed species found on the project site during the annual monitoring will be
forwarded to the Florida Natural Areas Inventory (FNAI) on the appropriate forms. Copies of these
forms can be found in Appendix I.
Resource Restoration and Enhancement: Based upon findings of the baseline survey of listed plant and
animal species on the project site, limited habitat restoration may be undertaken. Because the site is
undeveloped and isolated, it is not expected that large areas in need of restoration will be identified. The
envisioned trail system will include a self-guided interpretive tour through the project site identifying the
varied habitat areas. It is the intent of the environmental interpretive tour to direct the interest generated
41) by this information towards the enhancement of the site. As identified under the maintenance section
above, the participation of youth groups in maintenance activities is seen as an educational tool, in
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JANUARY 8,2001
40 introducing them to the natural environment. As an environmental enhancement tool, the removal of trash
and debris from the site by volunteers will also aid in the enhancement of the site. The activities of such
groups can be combined with restoration or enhancement projects to provide area youth with a well
supervised, hands-on, learning activity.
Trash, debris, tree forts and homeless camps have been removed from the site. Only one exotic
invasive plant species was found on the site - Chinese tallow, which is listed as a Category I species.
These are species that are invading and disrupting native plant communities in Florida. This definition
does not rely on the economic severity of the problem and the geographic area covered, but the proven
damaged caused. All of the Chinese tallow and any other exotic invasive species found should be
removed to prevent further spreading of the plants throughout the property. The "Exotic Pest Plant
Council's List of Florida's Most Invasive Species" (Appendix J) will be used to identify invasive exotic
plant species for eradication. Surveys will be conducted on a regular and frequent basis to monitor the
occurrences of these species. If they do recur, steps should be taken immediately to eradicate them.
•IMPORTANT NOTE: Pesticide users must review and comply with all conditions set forth in the
pesticide label. The formulations used below were current at the time of writing however changes in
label directions may have occurred since. Be sure to follow all label directions carefully.
Sapium sebiferum Chinese tallow; Popcorn tree
Treatment: Basal bark or cut stump treatment with 10% Garlon 4. Site must be revisited
several times to pull up seedlings.
4111 Comments: High seed germination; seeds extremely poisonous to eat.
There are several areas of the site in need of restoration totaling approximately 2.15 acres. The first is
the upland area located behind the existing subdivision adjacent to the property. This area was cleared
to build the houses, and weedy species including Chinese tallow have invaded here. Restoration would
only need to include the removal of the Chinese tallow, mowing of the understory to provide ample
sunlight to new plantings, and then replant with upland hardwood species. Recommended species
include oaks such as live and water oak, pignut hickory, and persimmon. These species provide mast
for wildlife. Understory species recommended include beautyberry, Vaccinium spp., rusty lyonia,
American holly, black cherry, red bay, witch hazel and Gaylussacia spp.
The other area is the drainage ditch that was dug from the marsh toward the eastern side of the
property. The mounds of soil from the excavation are still next to the ditch and restoration would
probably only need to consist of leveling the mounds and refilling the ditch. As identified in the original
application, the ditch is very shallow so this should not require extensive restorative work. Any
necessary hydrological restoration will be coordinated with the St. Johns River Water Management
District.
A vegetation analysis will be conducted on the project site to determine which areas may need a prescribed
burning regime to maintain natural fire-dependent vegetative communities. If necessary, a prescribed burn
will be developed and coordinated through the Division of Forestry and the Florida Fish and Wildlife
Conservation Commission.
• Revegetation of the areas will follow immediately after the removal of the debris. The disturbed areas
will be replanted with native plant species. This process will provide a continuity of the surrounding
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AGENDA ITEM#8C
JANUARY 8,2001
• vegetative communities into the disturbed areas.
During previous site visits, there appear to be no problems with feral dogs and cats. Due to the location
of this site near residential communities, most likely cats and dogs are present in the area. The presence
of feral animals: dogs, cats and hogs, will continue to be monitored. If feral animals should occur on
the project site, they will be removed by the Animal Control Division.
Educational Programs: The Cities of Atlantic Beach and Jacksonville Parks and Recreation
Departments and the Tree Bill Nature Center will sponsor environmental educational programs for
local elementary and junior high schools. Implementation will commence after initial improvements
have been complemented, approximately 15 months after acquisition. The frequency will commence
initially at a minimum of one per quarter, and build as the school system and community organizations
become aware of the preserve and its educational programs, as there are 25 public and private schools
within 15 miles of the site. The programs will also target at-risk youth and may be co-sponsored by
local service organizations such as the Donner Community Development Corporation, the Boys and
Girls Clubs, YMCA, Boy & Girl Scouts, and numerous church organizations.. Atlantic Beaches'
innovative "Peddle Pickers" program, whereby youths performing 40 hours of community service are
allowed to pick a bicycle from the police department's inventory of abandoned and found bikes will be
utilized, It is also anticipated that local Rotary Clubs through their sponsorship of Boy Scout programs,
especially Mohawk Boy Scout troops, will assist in the preserve's clean-up and maintenance. Part of
the preliminary design for the trail system includes educational kiosks where specific environmental
• issues or conditions are highlighted. These kiosks will focus on both geographic localities as well as
environmental issues. The project site contains several very good examples of the vegetative
communities normally found in and adjacent to marshes, including oak hammock, pine flatwoods, and
the marsh itself. These focal points will highlight vegetative and wildlife communities, and possible
adverse effects impacts caused by human development. Learning to identify adverse impacts will assist
the public in snaking informed decisions about the protection and conservation of sensitive
environments along the Intracoastal Waterway.
Archaeological and Historical Resource Protection: One small prehistoric archaeological site exists on
the project site. It was listed in the Florida Master Site File as 8DU13273. This site was discovered as
a result of an archaeological survey conducted because of concerns that the Spencer Midden may be
connected to this site. The Spencer Midden is a 5,600 year old Indian settlement that is believed to be
the oldest encampment in North America. The Spencer Midden is located 1/4 mile away on a private
homestead. While the homeowner has not expressed interest in selling her home she has been
extraordinarily cooperative in allowing ongoing excavation of the midden. This project presents a
wonderful opportunity to allow for interpretation of the Spencer Midden at a very close location. As
excavation proceeds opportunities for interpretation will be explored.
Approximately half of the site was not surveyed due to the designation as jurisdictional wetlands.
These lands were not surveyed because they are already protected from development. It is possible
that connections to the Spencer Midden exist that have not yet been discovered. An archaeological and
historical resources survey will be conducted on the site prior to any land clearing or development
activity on the site. The management of any historical and archaeological resources, if found, will
• comply with the provisions of Chapter 267, Florida Statutes, specifically Sections 267.061 (2), (a) and
(b). The Division of Historical Resources will also be notified prior to any future rehabilitation or
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411 investigative work.
Greenway/Blueway Management: This site will function as part of Jacksonville's Blueways Network.
This site will become part of a blueway for canoe and kayak enthusiasts with the adjacent Dutton
Island and the Tidewater Preserve aka/Intracoastal Waterway Park, both of which were also acquired
with FCT funds. This site will serve as a blueway destination only, canoes and kayaks will be put in at
the more disturbed Dutton Island site. Kayak users who live at the beaches utilize the Blueways
Network cross the St. Johns River to access Ft. George Island and the Nassau River.
Coordination: The Parks and Recreation Departments of the Cities of Atlantic Beach and Jacksonville
will coordinate the management of the preserve. Dutton Expansion is mostly separated from adjacent
uplands by marsh. The City of Atlantic Beach hopes to coordinate with upland landowners a scenic
.easement on Dutton Road, to preserve the pristine approach of mature oaks on both sides of the road
leading to the preserve.
V. Cost Estimates and Funding Sources:
The estimated costs of the improvements to the project site are based on similar work conducted in
other city projects. The estimated costs are as follows:
Trail and boardwalk system
4111 $ 250,000
Picnic areas 2@ $25,000 ea $50,000
Infrastructure(site work, water, sewer, electric) $120,000
Entrance Area, Signage,Parking $100,000
Restrooms $100,000
Canoe Dock/Waterway Trail $100,000
Operating Expenses(Annual):
Equipment and Supplies $80,000
2 Man Maintenance Crew $90,000
Archaeological Investigation $5,000
Environmental Activities:
S Plant and Animal Surveys
1.5 Staff plus Vehicle(Initial Survey) $18,500
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110 Semi-annual Monitoring Reports
1.5 Staff plus Vehicle $3,000
Use of existing staff and budget
Development and maintenance costs will be shared by the Cities of Jacksonville and Atlantic Beach.
Strong efforts will be made to acquire grant funding from various agencies to offset the financial
impact, including the Florida Inland Navigation District. Due to the commitment to a low maintenance,
conservation/passive recreation preserve, the cities will be able to provide the expected level of
maintenance with minimal staff in the Parks and Recreation departments. Volunteers will present
educational programs. Schools participation in environmental programs at the project site will also be
encouraged through educational grants. The cities maintain close relations with several youth oriented
organizations such as the Boy Scouts and the Y.M.C.A., who will be recruited to participate in these
education programs, especially those targeting at-risk youth.
Funds not a part of ongoing staff hours and budgets are received by appropriation requests through the
Jacksonville City Council for the year in which funding is required.
VI. Priority Schedule:
Year one will involve completion of vegetation and wildlife surveys, creation of planning maps
S delineating existing land covers, water quality sampling and revegetation of specific areas, if needed.
Conceptual designs and engineering for the recreational areas will be prepared. Trail areas will be
determined following the initial base line survey. It is intended that more formal trails will follow the
areas that are already impacted therefore, trail development will be an ongoing process.
The second year, land cover information will be utilised to determine the need for use of land
management tools and initiate various processes as appropriate and necessary. Actual site construction
will also take place, subject to design and review approval by the FCT.
Time Line anticipated completion date
Year One: January 2001-January 2002
Vegetative and Wildlife surveys begin
Archaeological and Historical Resources survey begins
Coordinated Management begins
Community park development meetings March 2001
Conceptual design and engineering July 2001
Year Two: January 2002-January 2003
Site Construction begins January 2002
Park opens to the public for nature based
and programmed activities July 2002
S
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AGENDA ITEM#8C
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ipVII. Monitoring and Reporting:
Project monitoring will be accomplished through an initial site survey to identify listed plant and animal
species, sensitive habitat areas, encroaching exotic vegetation, and point source contaminants such as
trash dump sites. A follow-up survey shall be conducted periodically to assess areas, species and items
inventoried during the initial survey.
Results of the monitoring will be reported in the Annual Stewardship report. The effectiveness of the
implementation of the Management Plan will be also evaluated during this monitoring. This evaluation
will examine the completion of physical amenities, the conduct of site maintenance, and the provision
of educational programs and opportunities to the public. Management Plan objectives, as identified
herein, will be evaluated as to the level of progress toward attainment. Any proposed modifications to
the project site will be presented to the FCT for review and approval prior to implementation.
4111
ill
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