Loading...
02-14-00 v • CITY OF ATLANTIC BEACH COMMISSION MEETING- FEBRUARY 14, 2000 7:15 P.M. AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of January 24, 2000 2. Courtesy of Floor to Visitors: A. Pam Bushnell, Editor of Tideviews 3. Unfinished Business from Previous Meeting A. Follow up report from previous meeting (City Manager) B. Discussion and related action regarding naming the park currently known as Dutton Island (Comm. Waters) C. Letter from Florida Department of Health regarding the use of septic tanks (City Manager) 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of monthly reports from Building, Code Enforcement, Occupational License, Public Works and Recreation Departments(City Manager) B. Acknowledge receipt of Dutton Island Update (City Manager) C. Acknowledge receipt of report relative to Workers' Compensation premiums (City Manager) D. Acknowledge receipt of report relative to changes in the City's health insurance Health Maintenance Organization(HMO)(City Manager) 5. Committee Reports: 6. Action on Resolutions: A. Resolution No. 00-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THE JACKSONVILLE TRANSPORTATION AUTHORITY TO MODIFY THE LANDSCAPING PLANS FOR THE MAYPORT FLYOVER TO REPLACE THE PROPOSED BERM WITH A BAND OF TREES AND SHRUBS; TO APPLY THE RESULTING COST SAVINGS TO PARK, ROADWAY, AND DRAINAGE IMPROVEMENTS NECESSITATED BY THE CONSTRUCTION OF THE MAYPORT FLYOVER; AND PROVIDING AN EFFECTIVE DATE Si. Page Two AGENDA February 14, 2000 7. Action on Ordinances: A. Ordinance No. 65-00-25 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA, CLOSING PORTIONS OF WEST FIRST STREET, AND PROVIDING AN EFFECTIVE DATE (City Commission) B. Ordinance No. 65-00-26 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA, CLOSING CERTAIN PORTIONS OF BEGONIA STREET, AND PROVIDING AN EFFECTIVE DATE (City Commission) C. Ordinance No. 25-00-31 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING SECTION 6-31 OF THE CODE OF ORDINANCES TO ADOPT THE NATIONAL ELECTRIC CODE, 1999 EDITION, AND PROVIDING AN EFFECTIVE DATE (City Manager) 8. Miscellaneous Business: A. Public Hearing and action on a request for a Use-by-Exception filed by Forest Thomas, to park school buses on property located on Stock Street between 14"'Street West and 0 Levy Road, zoned Commercial General (CG) (City Manager) B. Public Hearing and action on a request for a Use-by-Exception filed by Kirit Patidar to construct a motel on property located 470 feet north of Fairway Villas on Mayport Road , zoned Commercial General (CG) (City Manager) C. Authorize staffto negotiate with PBS&J to develop a Strategic Grants Plan for the city of Atlantic Beach, and to pursue grant funding for the construction costs for Dutton Island (City Manager) D. Authorize the Police Department to transfer surplus soft body armor to AA & Saba Consulting for utilization by Mato Grosso, Brazil (City Manager) E. Approve FOP Union contract for the period October 1, 1998 through September 30, 2001 (City Manager) F. Authorize the City Manager to execute a contract with Gee & Jenson to complete design work for the Utilities 2000 Project, at a total cost of$30,000 (City Manager) G. Discussion and related action on the recommendation of Aikenhead&Odom regarding filling Regulus Drive to an elevation of 4.0 and 4.5 vs. the installation of a tide control gate(City Manager) H. Discussion and related action regarding state mandated changes to the City's Police Pension Plan(City Manager) I. Authorize establishment of a tree give-away program using tree fund monies, as recommended by the Beautification Committee (City Manager) 9. City Manager Reports: ilk10. Reports and/or requests from CityCommissioners and CityAttorney Page Three AGENDA February 14, 2000 Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,February 11,2000. V V O O TT 0 MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E BEACH CITY COMMISSION HELD IN CITY HALL, 800 S S SEMINOLE ROAD AT 7:15 PM ON MONDAY, FEBRUARY 14, 2000 PRESENT: John Meserve, Mayor Richard Beaver, Mayor Pro Tern Mike Borno Theo Mitchelson I Dezmond Waters, Commissioners M S AND: James Hanson, City Manager 0 E Alan C. Jensen, City Attorney T C Maureen King, City Clerk i O Y ONE N COMMISSIONERS N D S 0 The meeting was called to order by Mayor Meserve at 7:15 p.m. A ineimiitcif silent inavci way . - — . - •--, devastating tornadoes which occurred recently in Georgia,followed by the I I I Pledge of Allegiance to the Flag. I I 1. Approval of the minutes of the Regular Meeting held I I January 24, 2000 I I • There beingno corrections or amendments,the minutes were unanimously Y approved as prepared. 2. Courtesy of the Floor to Visitors: A. Pam Bushnell, Editor of Tide Views I Pam Bushnell, Editor of the Tide Views Newsletter, requested that she be allowed to continue as the Editor of the city's newsletter and also to upgrade the publication. Ms. Bushnell requested a one time subsidy of I $500.00 to offset the increased costs of converting to a two-color format I I and upgraded paper stock. I A brief discussion ensued concerning the format of the newsletter. Ms. Bushnell recommended two color printing throughout the newsletter with advertising,as listed in Option A of her memo dated February 7,2000. The memo is attached and made part of this official record as Attachment A. Motion: Approve Option A as recommended with a one time BEAVER X subsidy of$500.00 for the June issue to offset the increased cost BORNO X MITCHELSON X X • WATERS X X ME SERVE X M S O E T C I O Y Minutes Page -2- February 14, 2000 O N E N • COMMISSIONERS N D S 0 , to transition to two-color printing. There being no further discussion the motion carried unanimously. Jim VanHorn of 985 Main Street, inquired concerning the septic tank issue and felt it was unfair to require a homeowner to hook up to the sewer if he had a working septic tank. He also inquired as to how he would be billed for sewer service since he had his own well. Pat Pillmore of 995 Camelia Street, reiterated the promise of former Mayor Bill Gulliford that the residents would not have to hook up until such time as their systems failed. Stephen Kuti of 1132 Linkside Drive, inquired concerning the Mayor's rules for allowing the public to speak Mayor Meserve repeated his rules for receiving public comments and requested an opinion from the City Attorney that meetings were being conducted in a legal manner. J.P. Marchioli of 414 Sherry Drive, commented on the right of free • speech. He also felt that residents should not be required to connect to the city sewer unless their septic system failed. Mr.Marchioli also commented on the condition of Sherry Drive which he hoped would be resolved in the near future with completion of the core city project. Items 6A, 7A, 7B and 8B were taken out of sequence and acted on at this time. 6A. Resolution No. 00-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THE JACKSONVILLE TRANSPORTATION AUTHORITY TO MODIFY THE LANDSCAPING PLANS FOR THE MAYPORT FLYOVER TO REPLACE THE PROPOSED BERM WITH A BAND OF TREES AND SHRUBS;TO APPLY THE RESULTING COST SAVINGS TO PARK, ROADWAY, AND DRAINAGE 1 IMPROVEMENTS NECESSITATED BY THE CONSTRUCTION OF THE MAYPORT FLYOVER; AND PROVIDING AN EFFECTIVE DATE BEAVER X X BORNO X Motion: Adopt Resolution 00-01. MITCHELSON X X WATERS X . MESERVE X Mayor Meserve opened the public hearing and invited comments. No one wished to speak and the Mayor declared the public hearing closed. M S O E T C I O Y • Minutes Page -3- February 14, 2000 ON N ES COMMISSIONERS N D E N0 Discussion ensued regarding the level of sound protection which would be provided by a berm vis a vis heavy landscaping, following which it was agreed that a planting of mature plants at the intersection would provide a sound barrier equal to that of a berm. Also, it was felt that maintenance of a berm would be difficult and costly. Following the discussion, Mr. Arrington, a representative of the Jacksonville Transportation Authority, answered questions and explained various types of noise abatement based on established State and Federal procedures. Commissioner Borno indicated that he had spoken to Michael Hoffrrran, spokesperson for the residents of the area, and Mr.Hoffman indicated the berm was negotiable. Commissioner Waters felt that the wishes of the neighboring property owners should be adhered to concerning the berm and the landscape plans should not be altered by removing it. 41) Mr. Arrington pointed out that there was no technical reason to install the berm,but it was something the JTA was willing to do,if that was the wish of the community. He further stated that originally,the landscape architect was going to design the intersection without a berm, utilizing small contour areas with flat areas in between. Mayor Meserve called the question,and the motion carried by a four to one vote with Commissioners Beaver, Borno, Mitchelson and Mayor Meserve voting aye and Commissioner Waters voting nay. 7A. Ordinance No. 65-00-25 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, CLOSING PORTIONS OF WEST FIRST STREET, AND PROVIDING AN EFFECTIVE DATE BEAVER X X BORNO X X Motion: Approve Ordinance No. 65-00-25 on final reading. MITCHELSON X WATERS X Mayor Meserve opened the public hearing and invited comments. MESERVE x Pat Pillmore of 995 Camelia Street, indicated that she had collected twenty-three signatures of citizens opposing the closing of West First and 4., Begonia Streets. The list is attached and made part of this official record as Attachment B. Ms. Pillmore stated that she did not know Mr. Hoffman, who had spoken an previous meetings on behalf of the residents of the area, M S O E T C I O Y Minutes Page -4- February 14, 2000 O N E N • COMMISSIONERS N D S 0 and reiterated her previous concerns regarding traffic patterns created by construction of the flyover. Mary Hersey of 985 Main Street, requested better traffic signage, including speed limit signs,detour signs and maximum weight signs for the 1 area affected by the flyover construction. Sharon Taylor of 480 West 9th Street, a lifelong resident of the city, commented on present,past and potential traffic problems in the area. She concurred with Ms. Pillmore's statements concerning hooking up to the sewer,and also indicated she had no objections to the closing of First Street. Clyde Reilly of 443 Whiting Lane,inquired as to why the area was called Section H. J.P.Marchioli of 414 Sherry Drive,commented on the increased traffic on Sherry Drive and stated that the street was being used as a shortcut to Mayport Road. • There being no further comments,Mayor Meserve closed the public hearing. Commissioner Mitchelson requested consideration of using First Street as a right turn only exit onto Mayport Road. Commissioner Beaver felt that First Street should be closed for safety reasons and made into a cul-de-sac. Commissioner Borno supported the closure of the street. Commissioner Waters opposed closing the street at this time. He felt it could be closed after construction of the flyover,if necessary. He felt that consideration should be given to the impact on the residents caused by closing both streets. Commissioner Waters also expressed concern for increased truck traffic in the residential areas. Mayor Meserve believed the street should be closed for traffic safety, and stated that traffic patterns in the area would be studied to determine the best approach to solving the problem. There being no further discussion, the motion carried by a four to one vote with Commissioners Beaver,Borno,Mitchelson and Mayor Meserve voting • aye and Commissioner Waters voting nay. • M S O E T C I O Y ONEN • Minutes Page -5- February 14, 2000 colvnvlrssIONERs N D S 0 7B. Ordinance No. 65-00-26 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,CLOSING CERTAIN PORTIONS OF BEGONIA STREET, AND PROVIDING AN EFFECTIVE DATE BEAVER X X Motion: Approve Ordinance No. 65-00-26 on final reading. BORNO x x MITCHELSON X WATERS X Mayor Meserve opened the floor for a public hearing and invited comments MESERVE x from the audience. Shirley Taylor of 480 Begonia Street,inquired as to what part of the street would be closed. Ms. Taylor was informed ingress and egress to Atlantic boulevard had been temporarily closed during the construction of Tide Views Park, and the ordinance would close that portion of the street permanently. Since no one else wished to speak, the Mayor closed the public hearing. It was pointed out that closing that portion of Begonia Street would reduce 0 traffic presently using Main Street and Begonia as a shortcut to Atlantic Boulevard. There being no further discussion, the motion carried unanimously. 8B. Public Hearing and action on a request for a Use-by-Exception filed by Kirit Patidar to construct a motel on property located 470 feet north of Fairway Villas on Mayport Road, Zoned Commercial General (CG) Motion: Grant Use-By-Exception to Kirit Patidar to BEAVER X X construct a motel on property located 470 feet north of BORNO X X Fairway Villas on Mayport Road zoned Commercial MITCHELSON X General(CG)as recommended by the Community Development WATERS x MESERVE X Board. (The Community Development Board recommended approval with the conditions that the parking requirements must be met for the number of rooms proposed, the exception be granted to the applicant or his corporation only,and for this location only,that the construction of this building must commence within twelve months, and commencement of construction shall be deemed the installation of permanent foundation elements of the building. IIIMayor Meserve opened the public hearing and invited comments. i M S O E T C I O Y ONE Minutes Page -6- COMMISSIONERS N D S N III February 14, 2000 Since no one else wished to speak,the Mayor declared the public hearing closed. Commissioner Beaver reminded the applicant of the city's landscaping ordinance. Mr. Meadows, representing the applicant, indicated that a detailed landscaping plan was included with the plans for the motel. There being no further discussion, the motion carried unanimously. 3. Unfinished business from previous meeting A. Follow up report from previous meeting Commissioner Mitchelson inquired concerning Item 2 of the report concerning the city's request that the Jacksonville Electric Authority(JEA) stop the installation of fire hydrants,and water and sewer lines within the city's service area. City Manager Hanson reported that the JEA had taken out the hydrants • already installed for the Wonderwood project and had stopped the installation of any additional stub outs. He further reported that they had agreed to remove the stub outs and hydrants from the plans for the flyover and shorten the water line extension into the city limits to just under the bridge. City Manager Hanson felt they had essentially committed to what the city asked them to do, but still had submitted a written commitment, As a point of clarification, Commissioner Borno inquired if the "bridge" meant the expansion of the intracoastal bridge or the flyover bridge. City Manager Hanson stated that it was his understanding that it was the flyover bridge, but he would verify this with the JEA and report back to the Commission.. B. Discussion and related action regarding naming the park currently known as Dutton Island Commissioner Waters reported that Messrs. Shepherd and Wilson were unable to be present to speak on the history of the island, as he had hoped, and had nothing further to offer. Following brief discussion it was agreed to defer action on naming the park until the meeting of April 10, 2000, to allow time for the Recreation ioAdvisory Board to discuss the matter and present their recommendations. M S O E T C I O Y III Minutes Page -7- ONEN F N February 14, 2000 COMMISSIONERS N D S C. Letter from Florida Department of Health regarding the use of septic tanks City Manager Hanson provided background information prior to the receipt of the letter from the Florida Department of Health concerning the septic tank issue. The City Manager stated that the Florida Department of Health required homeowners on septic tank/drainfield systems to connect to the sewer system within 365 days of notification that the system was available. The letter from the Health Department is attached and made part of this official record as Attachment C. Discussion ensued and the City Manager was directed to review the matter further and report back to the City Commission with several options for their consideration regarding the requirement to connect to the public sewer system. He also requested that the City Attorney research whether the city would be in legal jeopardy by taking no action, and whether the present Commission had an obligation to uphold the promise of a previous Commission. • 4. Consent Agenda: Commissioner Beaver requested that Item 4B and Mayor Meserve requested that Item 4D be removed from the Consent Agenda for discussion. A. Acknowledge Receipt of Monthly Reports from Building,Code Enforcement, Occupational License, Public Works and Recreation Departments C. Acknowledge Receipt of Report Relative to Workers' Compensation Premiums BEAVER X X BORNO X X Motion:Approve Consent Agenda Items A and C as presented. MITCHELSON X WATERS X There was no discussion and the motion carried unanimously. MESERVE X B. Acknowledge Receipt of Dutton Island Update Commissioner Beaver inquired if it would be possible to still receive the $30,000.00 from the Port Authority. City Manager Hanson explained that 1 receipt of the money was predicated on the Jacksonville Port Authority • obtaining a permit for one of their projects. However, the project was denied and the money would,therefore, not be provided for the culvert. M S O E T C I O Y Minutes Page -8- ONEN • February 14, 2000 COMMISSIONERS N D S 0 D. Acknowledge receipt of report relative to changes in the City's Health Insurance Health Maintenance Organization (HMO) Mayor Meserve inquired if the list of doctors in the new Exclusive Provider Organization (EPO) was the same as found in the city's HMO. City Manager Hanson indicated that the employees would still be able to go to their current doctors under the new plan. 5. Committee Reports: There were no Committee Reports. 6. Action on Resolutions: A. Resolution No. 00-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THE JACKSONVILLE TRANSPORTATION AUTHORITY TO MODIFY THE LANDSCAPING PLANS FOR THE MAYPORT FLYOVER • TO REPLACE THE PROPOSED BERM WITH A BAND OF TREES AND SHRUBS;TO APPLY THE RESULTING COST SAVINGS TO PARK, ROADWAY, AND DRAINAGE IMPROVEMENTS NECESSITATED BY THE CONSTRUCTION OF THE MAYPORT FLYOVER; AND PROVIDING AN EFFECTIVE DATE (Item 6A was taken out of sequence and acted on earlier in the meeting after Item 2E ). 7. Action on Ordinances: A. Ordinance No. 65-00-25 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, CLOSING PORTIONS OF WEST FIRST STREET, AND PROVIDING AN EFFECTIVE DATE (Item 7A was taken out of sequence and acted on earlier in the meeting after Item 6A). B. Ordinance No. 65-00-26 - Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, • FLORIDA,CLOSING CERTAIN PORTIONS OF BEGONIA STREET, AND PROVIDING AN EFFECTIVE DATE M S O E T C I O Y Minutes Page -9- February 14, 2000 O N E N 111 COMMISSIONERS N D S 0 Item 7B was taken out of sequence and acted on earlier in the meeting after Item 7A). C. Ordinance No. 25-00-31 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,AMENDING SECTION 6-31 OF THE CODE OF ORDINANCES TO ADOPT THE NATIONAL ELECTRIC CODE, 1999 EDITION, AND PROVIDING AN EFFECTIVE DATE BEAVER X X BORNO X X Motion: Approve Ordinance 25-00-31 on first reading. MITCHELSON X WATERS X MESERVE X Mayor Meserve indicated the public hearing and final reading of the ordinance would be held February 28, 1999. There was no discussion the motion carried unanimously. 8. Miscellaneous Business: • A. Public Hearing and action on a request for a Use-by-Exception filed by Forest Thomas, to park school buses on property located on Stock Street between 14th Street West and Levy Road, Zoned Commercial General (CG) Motion: Grant Use-by-Exception filed by Forest Thomas to BEAVER x x park school buses on property located on Stock Street between MITCHELSON X 14`h Street West and Levy Road zoned Commercial General WATERS x (CG)as recommended by the Community Development Board. MESERVE x (The Community Development Board recommended approval with the conditions that not more than twelve(12)buses be stored on the site at any one time,the site may be used for the parking of school buses only - no other commercial vehicles, a six foot high opaque fence be installed around the site meeting the fence setback requirements, a landscaped buffer be installed around the site, meeting landscape ordinance provisions of Section 24-162, the exception be granted with requirement that the applicant must construct a building and relocate his place of business to this site within eighteen (18) months of the grant of this exception or this exception shall become void, and the exception be granted to the applicant only and for this site only). 0 Mayor Meserve opened the public hearing and invited comments. M S O E T C I O Y • Minutes Page -10- February 14, 2000 O N E N COMMISSIONERS N D S 0 No one spoke and the Mayor declared the public hearing closed. Discussion ensued regarding the type of on-site repairs which would be allowed and Community Development Director Worley explained that only minor repairs would be permitted. A brief discussion ensued and it was the felt that an additional condition should be included prohibiting major repairs at the site. BEAVER X X Amendment to the motion: Include no major auto repairs to be BORNO X X MITCHELSON X conducted at this site as condition#8 of the Use-by-Exception. WATERS X MESERVE X There being no further discussion, the motion on the amendment carried unanimously. The motion on the original motion,as amended,also carried unanimously. B. Public Hearing and action on a request for a Use-by-Exception filed by Kirit Patidar to construct a motel on property located 470 feet north of Fairway Villas on Mayport Road, Zoned • Commercial General(CG) (Item 8B was taken out of sequence and acted on earlier in the meeting after Item 7B).. C. Authorize staff to negotiate with PBS&J to develop a Strategic Grants Plan for the City of Atlantic Beach,and to pursue grant funding for the construction costs for Dutton Island Motion: Authorize staff to negotiate with PBS&J to BEAVER X develop a Strategic Grants Plan for the City of Atlantic BORNO x x Beach, and to pursue grant funding for the construction WATERSLSON X WATERS X costs for Dutton Island. MESERVE x A brief discussion ensued and it was determined that the grant writer would work under the direction of David Thompson. There being no further discussion, the motion carried unanimously. D. Authorize the Police Department to transfer surplus soft body BEAVER X X armor to AA & Saba Consulting for utilization by Mato BORNO X X Grosso,Brazil MITCHELSON X • X MESERVE X Motion: Authorize the Police Department to transfer surplus WATERS M S O E T C I O Y • Minutes Page -11- February 14, 2000 ONE N E COMMISSIONERS N D SE N0 soft body armor to AA & Saba Consulting for utilization by Mato Grosso, Brazil. There was no discussion and the motion carried unanimously. E. Approve FOP Union Contract for the Period October 1, 1998 through September 30, 2001 BEAVER X X BORNO X X Motion: Approve FOP Union contract for the period MITCHELSON X October 1, 1998 through September 30, 2001. WATERS X MESERVE X Commissioner Waters requested clarification of the following sections of the contract: Page 22,Section 12.3,Page 34,Section 19.1 and Page 38,Section 22.1. Public Safety Director Thompson responded to the inquiries. There being no further discussion, the motion carried unanimously. F. Authorize the City Manager to execute a contract with Gee & Jenson to complete design work for the Utilities 2000 Project,at • a total cost of$30,000 BEAVER X BORNO X X Motion: Authorize the City Manager to execute a contract MITCHELSON X X with Gee & Jenson to complete design work for the Utilities WATERS X 2000 Project, at a total cost of$30,000. MESERVE x There was no discussion and the motion carried unanimously. G. Discussion and related action on the recommendation of Aikenhead & Odom regarding filling Regulus Drive to an elevation of 4.0 and 4.5 vs. the installation of a Tide Control Gate City Manager Hanson briefly explained the report. There was no discussion, and no action was taken. H. Discussion and related action regarding State Mandated Changes to the City's Police Pension Plan Motion: Implement Change 3 immediately and implement BEAVER X Changes 1 and 2 upon receipt of the additional Chapter 185 BORNO x X WITERSLSON X X funding from the State of Florida as listed in the Staff Report WATERS X from Human Resource Manager George Foster dated February MESERVE X M S O E T C I 0 Y • PMinutes Page -12- O N E N gCOMMISSIONERS N D S 0 February 14, 2000 8,2000. (The staff report is attached and made part of this official record as Attachment D). City Manager Hanson provided background information concerning the changes to the Police Pension Fund. After a brief discussion concerning frequency of receipt of 185 funds, the motion carried unanimously. I. Authorize establishment of a Tree Give-Away Program using Tree Fund monies, as recommended by the Beautification Committee BEAVER X X Motion: Direct the City Attorney to provide language to amend BORNO X the Tree Ordinance to allow trees purchased with Tree Fund W TCHELSON X X WATERS X monies to be planted on private property. MESERVE x City Manager Hanson explained the request and indicated that it would require an amendment to the Tree Ordinance. • Commissioner Mitchelson felt that the tree mitigation money should be expended to re-establish a tree canopy removed from private property. Suggested language for the proposed amendment to the existing tree ordinance to allow the funds collected for tree mitigation to be used for planting on private property was provided by Community Development Director Worley. It was suggested that the City Attorney review the proposed language and draft the appropriate ordinance. (Community Development Director Worley's memo dated February 14, 2000 including suggested language is attached and made part of this official record as Attachment E). The lack of tree canopy in various areas of the city was discussed. Beautification Coordinator Dunham and Public Works Director Kosoy felt that planting of trees on Seminole Road was not practicable due to the location of existing utility lines, guardrails or drainage ditches. There being no further discussion, the motion carried unanimously. 9. City Manager Reports: 41) Sewer Master Plan M S O E T C I O Y O NEN IIII Minutes Page -13- COMMISSIONERS N D S 0 February 14, 2000 City Manager Hanson reported that the Commission approved the contract with Smith and Gillespie for the Sewer Master Plan for $86,478.00 in January. He further reported the wrong number of manholes had been given to the engineers,which resulted in a substantial increase in cost. City Manager Hanson indicated that by deleting some items from the original scope of the project and through negotiation, the additional cost had been reduced to $8, 723, which he had approved. St.Johns River Water Management District(SJRWMD) Grant It was reported that the city had received a SJRWMD grant in the amount of$25,000, which would be applied to the construction costs of the Core City Project. Landscape Plan -Lifeguard Station A final plan for landscaping the lifeguard station was presented to the Commission. (The plan is attached and made part of this official record as Attachment F). It was explained that $20,000.00 had been budgeted for • the project, but$26,800.00 was needed for its completion. City Manager Hanson suggested removal of existing limerock,installation of an irrigation system, and planting the large trees first and then continuing until the amount budgeted was expended. Discussion ensued and it was suggested that private donations or tree mitigation funds be used to complete the project. The site and landscape plans were explained in detail, as well as storage for dune wheelchairs. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Waters • Confirmed the dates, times for several upcoming meetings. • Expressed concern for the costs involved with the enforcement of the Tree Ordinance in the Town Center Project which resulted in the project being shut down. City Manager Hanson provided background information, and Building Official Ford stated that no Stop Work Order had been Ile issued and the project had not been shut down, however, the contractor for the project had been instructed to stop removing trees M S O E T C I O Y Minutes Page -14- ONEN February 14, 2000 COMMISSIONERS N D S 0 until the matter was addressed by the Tree Board. Commissioner Mitchelson • Commented that he was happy the area at the intersection of Third Street and Atlantic Boulevard was being re-engineered. • Opposed the proposed arch over the entrance to Town Center. Commissioner Borno • Stated he opposed Mr. Muggenburg's request to purchase/lease two lots at the end of West First Street and Begonia Street. • Reported his wife was home recovering from her recent surgery and thanked everyone for their support. Commissioner Beaver Ilk • Inquired if a final decision had been made concerning the Town Center archway. Mayor Meserve indicated that the design had been approved and although no contract had been let, the decision to proceed with the archway had been given to the Executive Steering Committee. There being no further discussion or business to come before the Commission, the Mayor declared the meeti • ad'ourned at 10:23 p.m. Jo���,s;rye Mayor esidi _• Officer ATTEST: Maureen King Certified Municipal Clerk • PAM BUSHNELL ATTACHMENT A FEBRUARY 14, 2000 COMMISSION MEETING p€ cc7,1b0flS 2 - /4/ - 00 MEMO TO: Maureen King, City Clerk, City of Atlantic Beach FROM: Pam Bushnell, Perceptions, Tide-Views Editor DATE: 2/7/00 Suggested Tide-Views Guidelines: Rationale: A: enhance city image with more sophisticated publication B: increase reader interest and appeal (sponsor support) Suggestions to increase eye appeal and reader interest in quarterly city newsletter 1. Update format of newsletter from present 2-column layout to more dynamic design - no cost to city 2. Explore use of additional color and/or upgrading paper stock- will affect cost of newsletter$$see attached 3. Limit space allotted to city departments/government to create opportunities • • to share other information that is newsworthy, timely and of interest to a large number of readers - no cost to city a. Allot no more than 5 pages to regular columns from city departments, committees,the mayor's letter, etc. b. Use remaining page of each issue for feature, educational and community news items of general interest to readers" c. The above changes will provide opportunities for each issue to have something fresh and different for readers, which in turn makes it more likely they will take the time to look at each issue, and, therefore, increases results for advertising sponsors d. This approach offers a win-win advantage to everyone concerned - the more appealing the newsletter is to readers, the more likely they will read the city news and ads contained in it. 4. Eliminate "frequently called numbers" in Directory- City numbers only - Combine with City Government Listing to save space - no cost to city 5. Consumer Education fillers: Create filler file of general interest, consumer education materials to be used as space permits- how to save water, fire safety, gardening tips, etc. -one general information piece for year from each department as appropriate-400 words each (will be used if dept. articles do not meet deadlines). To be gathered by City Clerk from each department at beginning of each calendar year. - no cost to city page 1 of 4 • • 1015 atlantic blvd. • suite 230 • atlantic beach,fL • 32233 Pb 904/241-0320 • fax 241-0045 PAM BUSHNELL 9042410046 P. 03 • Suggested Guidelines 2/7/00 1. Have Perceptions develop feature material for newsletter. Material would be coordinated with City Clerk prior to publication to ensure it is non-controversial in nature. Ideas are as follows: - no cost to city a. "Lifestyles" column-to profile Atlantic Beach residents whose lifestyles and interests reflect the diversity of our community-artists, writers, community volunteers, lifeguards, entrepreneurs, collectors, hobbyists, world traveled military personnel, etc. - why they choose to make their home in Atlantic Beach b. "Our Town"-slices of community life and activities -seasonal topics- turtle patrol reports, beach treasures or oddities, hot topics of conversation at Shelbys, bike night at the Beach Diner, current fads among kids, on-the-street interviews around a particular issue • page 2 of 4 • PAM BUSHNELL 9042410046 P. 04 • pERN21 �to Suggested editorial policies for TideViews Newsletter 2/7/00 It is useful to establish newsletter policies and procedures before misunderstandings or conflicts occur_ The following recommendations are offered as a means of ensuring good communication and coordination among all parties involved in the newsletter effort. Content 1. Promotion of charitable causes in terms of requests for contributions, donations of time and materials, etc., will be limited to city sponsored projects and events. City sponsorship is interpreted to include activities that receive direct or indirect support of the City of Atlantic Beach. Support may be in the form of city funding or the authorization of city facilities as program or collection sites. 2. No articles of a commercial or promotional nature will be accepted beyond that contained in paid ads by business sponsors. All ads must meet editorial standards of the publication. 3. The purpose of the newsletter is to provide information to the citizens of Atlantic Beach. It is not an appropriate forum for political posturing. 4. Advertising will not exceed 50% of the content of the newsletter. • Procedures 1. All newsletter articles are to be submitted to the City Clerk, and are to include a word count(done manually or by word processing program by the author). Articles are subject to editorial review and may be edited to fit space available, for spelling and grammar or for readability and clarity. 2. Submission of material for the newsletter does not guarantee publication. Articles must meet newsletter policies for content and must be compatible with the established format. Selection will be based on space available,timeliness or urgency of information, and items of the greatest general interest to readers. 3. Questions as to articles selected or not selected for publication may be directed first to the newsletter editor. If s/he is unable to provide a satisfactory explanation of newsletter policies and procedures,the matter will be referred to the City Clerk for review. If the matter still cannot be handled, it will be referred to the City Manager for resolution. 4. Questions about advertising may be directed to the newsletter editor. Page 3 of 4 ' e 230 • atlantic beach,FL • 3 33 • ph 904/241-0320 . fax 241-0046 • 1015 atlantic blvd. • surf PAM BUSHNELL 9042410046 P. 05 cyrons • \2E.RC TideViews Printing Options/Approximate Costs For reference, present newsletter is 12-pages (with ads) -#6200, one color print job with accent color on cover only- only cost to city is mailing ($700 per issue) Below is information based on printer bids for#6200 newsletters with and without income from advertising. All the options listed below would add color throughout the newsletter instead of the cover only.Actual costs will vary depending on paper stock selected. Option A* 12 page (with ads) -two color throughout cost to city-$355-$0 per issue, plus mailing Option B 12 page (with ads) -four color throughout cost to city-$1008 per issue, plus mailing Option C** 6 page (no ads) -two color throughout cost to city-$1453 per issue, plus mailing • Option D *" 6 page (no ads) -four color throughout cost to city -$1845 per issue, plus mailing *Recommended option: Continue 12-page newsletter with ads to cover production costs. Upgrade paper stock and add accent color throughout(plus other improvements that can be added at no additional cost). While the City would need to subsidize the increase in production costs for the first issue (March) - it is possible than increased ad sates could cover future production costs(to date,we have averaged only about 50% or less of the ad space available.A more polished publication is anticipated to attract better sponsorship for future issues). **Options C and D, in which no ads are sold to offset production costs, include 100% of printing costs plus a fee for Perceptions to typeset and layout the publication. 4110 •ite 230 • atlantic beach,Ft. • 32233 ph 904/241-0'320 • fax 241-6 • 1015 atlantic blvd. • su . The City Commission of ATTACHMENT B Atlantic Beach will hold pub- FEBRUARY 14, 2000 COMMISSION MEETING lic hearings in City Hall, 800 Seminole Road at 7:15 p.m. n Feb. 14, 2000 for the pur- ose of hearing and consider- I APPOSE THE CLOSING OF ing the views of the public BEGONIA ST. AND W. FIRST ST. concerning the following pro- IN SECTION H, IN SECTION H, posed ordinance., ATLANTIC BEACH. • An ordinance closing por- tions of West First St. • An ordinance closing cer- tain portions of Begonia St. NAME ADDRESS APPOSE CLOSING W. FIRST BEGONIA -..mmlb. _.===...- , p-1f �f- 9q 1 1,`'- S1 4 ' yt �',r— y 61 ie d .4 IGIG CIPIEt74 sT yt 5 yis it ..te...„ t /Di© e.4-046.64- ST 'I E S `c ES L �N,-rS /pool pYe-5ic.' wP /000 eamet;afr, qes ! Y. *5 ! I. 7reAa. J arj(o 996 (14#644 57 Ye-s ((e.s. '`fo_liciast 4 'n6 OkitteZIA-,Er: ytt' /(' 7Th dei e jI/L• i,/ zv 4- tS 4/1 (if 5k ,r la TA 2,r cao e, 5 T 7 ,s. *s kopANcs.‘k-i,v\c=. 15k Ct-.0‘‘AoLk-- t)w ' L'Zfl° ("; riki 7/Z Cc Lai 54. ,,,:, 4-c- _, fric{ 5 103 C.a.me..Vta.3k' V G_S 7 e-S 0 V 19 JO{-11V C. 71TT Se G1107C1-74 ST Ve-s i/ei (\r\l\ S( eik.L... fl-ct c.f.%0.., , ----- e:3 Avicg TERez y31 carneia Yt5 y L1/45 N \e.J 0240 f Yarwve- S `i�S I . ,The City Commission of Atlantic Beach will hold pub- lic hearings in City Hall, 800 Seminole Road at 7:15 p.m. dlibm Feb. 14, 2000 for the pur- ose of hearing and consider- I APPOSE THE CLOSING OF ing the views of the public BEGONIA ST. AND W. FIRST ST. concerning the following pro- IN SECTION H, IN SECTION H, posed ordinance., ATLANTIC BEACH. • An ordinance closing por- tions of West First St. • An ordinance closing cer- tain portions of Begonia St. NAME, ADDRESS APPOSE CLOSING W. FIRST BEGiNIA �- Q y YE5 ( d 31 o cel, 5-14,, K:7—) ; act ja,A42,_. cAux(y,, \/es /2f/ AA0 (11i14,-- S c INAL y-e \\*Arc '111 1'\'t 6 _11 .; l ►:..��... 1 ✓� ` �, ATTACHMENT C FEBRUARY 14, 2000COMMISSIONCOMMISSION MEETING,/ FLORIDA DEPARTMENT OF RECD f Z✓/IvT _ v Jeb Bush HE` A i • GRobert G.Brooks,M.D. overnor Secretary February 4, 2000 Maureen King, City Clerk City of Atlantic Beach Florida 800 Seminole Road Atlantic Beach, Florida 32233-5445 Re: Septic Tank and Onsite Sewage Disposal Systems questions and issues. Dear Ms. King: This is in response to your request for information regarding septic tank issues and Onsite Sewage Disposal System information. I apologize for the delay. I have just recently moved my office, and it took my awhile to locate the information that had been compiled. I hope the following information, in addition to the enclosed documentation, answers your questions. Septic Tank and Onsite Sewage Disposal Systems are generally satisfactory for their use and purpose of disposing of domestic liquid waste. Whenever Onsite Sewage Disposal Systems are properly designed, • sited, constructed, inspected and operated, these systems are effective and efficient wastewater treatment facilities for domestic waste. Currently, to the best of our knowledge, septic tank and drainfield systems do not pose any adverse threat to the environment in Atlantic Beach, Florida. Please refer to the attached documentation for additional information. The Department of Health, Duval County Health Department, requires homeowners on septic tank and drainfield systems to connect to sewer systems, within 365 days of notification that the system is available for connection. The publicly owned or investor-owned sewerage system must notify the owner of the onsite sewage disposal system of the availability of the central sewerage system. Please see attached documents for more detailed information. In addition, the department requires the owner of a system that needs repair or modification to connect to an available publicly owned or investor-owned sewerage system. The Duval County Health Department provides directives, i.e. rules, regulations, policies and procedures, regarding installation and abandonment of septic tank systems, which are enclosed. The Duval County Health Department does not receive notification from the Department of Environmental Protection (DEP) when and where sewer lines have been completed. We try and coordinate with local utilities to provide us with that information. Septic tank applications are not approved whenever we are aware that central sewerage is available. Please see attachments for more detailed information regarding the standard operating procedure for handling septic tank system applications. S Catherine H.Berry,Esquire Chief Legal Counsel DUVAL COUNTY HEALTH DEPARTMENT 515 West 6th Street, Suite 207,Jacksonville,Florida 32205 Telephone(904)630-3362 or SC 853-3362/Facsimile(904)359-2666 In partnership with the City of Jacksonville Ms.Maureen King February 4,2000 Page Two If I can be of any further assistance to you regarding this matter, please contact me or Terry Shipley, Environmental Supervisor II, Onsite Sewage Program, at your convenience. Re ctfully, L c Catherine Berry Chief Legal Counsel Attachments Cc: Aaron Hilliard, Ph.D., Environmental Administrator Terry Shipley, Environmental Supervisor II, Onsite Sewage Program • • FLORIDA DEPARTMENT OF 41/1 HEALT Jeb Bush Robert G. Brooks, M.D. Governor Secretary Where properly sited, designed, constructed, and operated, onsite sewage systems are effective and efficient wastewater treatment facilities. Because many continue to believe that onsite wastewater treatment systems cannot meet public health and environmental protection goals and are designed only to be interim facilities until sewers are available, units of government have attempted to severely restrict or ban their use. However, conventional sewerage is not economically feasible in most rural areas. Onsite sewage treatment and disposal systems are needed as cost-effective alternatives to provide safe and environmental sound wastewater treatment in unsewered areas. Under proper site and operating conditions, conventional septic tank systems are capable of nearly complete removal of biodegradable organics, suspended soils, and fecal coliforms. These are parameters, which have been traditionally monitored as a means of . • assessing wastewater treatment performance. Groundwater monitoring below properly sited, designed, constructed, and operated subsurface infiltration systems has shown BOD5, suspended solids, fecal indicators, and surfactants to be effectively removed within 2 to 5 feet in unsaturated, aerobic soil. Phosphorous and metals can be removed through adsorption, ion exchange, and precipitation reactions, but the capacity of soil to • retain these ions is finite and varies with soil mineralogy, organic content, pH, redox potential, and cation exchange capacity. The fate and transport of viruses is largely unknown, but evidence is growing that some types of virus able to leach with wastewater from subsurface infiltration systems to groundwater. Fine texture soil, low hydraulic loadings, aerobic subsoils, and high temperatures favor virus destruction. Toxic organics appear to be removed in aerobic subsoils, but further study of the fate and transport of these compounds is needed. Public health and environmental risks from properly sited, designed, constructed, and operated septic tank systems appear to be low. However, use of conventional septic tank system technology in high-density developments or eriv 'p i044 $ppsitive areas could increase these risks to unacceptable levels. Reference: Ayres Associates.Onsite Sewage Disposal System Research in Florida;An Evaluation of Current OSDS Practices in Florida.March 1993. Sewerab;10/99 • Duval County Health Department Environmental Health/Engineering Division•900 University Blvd.N., Suite 300 •Jacksonville,Florida•32211 (904)630-3260 •FAX(904)745-3016 In partnership with the City of Jacksonville • WAL.... 1 JebGovernor .Robert G. Brooks,M.D. Secretary 81.00655 Connection of existing onsite sewage treatment and disposal systems to central sewerage system; requirements. (1)(a) The owner of a properly functioning onsite sewage treatment and disposal system, excluding an approved onsite graywater system, must connect the system or the building's plumbing to an available publicly owned sewerage system within 365 days after written notification by the owner of the publicly owned or investor-owner sewerage system that the system is available for connection. The publicly owned or investor-owned sewerage .ystem must notify the owner of the onsite sewage treatment and disposal system of the availability of the central sewerage system. No less than 1 year prior to the date the sewerage systen will become available, the publicly owned or investor-owned-sewerage system shall notify the affected owner of the onsite sewage treatment and disposal system, of the anticipated availability of the sewerage systerr and shall also notify the owner that the owner will be required to connect to the sewerage system within 1 y,ar of the actual availability. The owner shal: have the option of prepaying the amortized value of required connectiun charges in equal monthly installments over a period not to exceed 2 years from the date of the initial notification of anticipated availability.Nothing in this section shall operate to impair contracts or other binding obligations relating to payment schedules in exister as of October 1, 1993. Nothing in this paragraph limits the power of a municipality or county to enforce other la\ for the protection of the public health and safety. (b) The owner of an onsite sewage treatment and disposal system that needs repair or modification to a• ction in a sanitary manner or to comply with the requirements of ss. 381.0065-3 q 81.0067 or rules adopted undi those sections must connect to an available publicly owned or investor-owned sewerage system within 90 days after written notification from the department In hardship cases, upon request of the owner, the department may approve an extension of not more than 90 days for sewerage connection. The department may approve only one extension. This paragraph does not authorize the owner of the onsite sewage treatment and disposal system to create or maintain a sanitary nuisance. (2) The provisions of subsection (1)or any other p:ovision of law to the contrary notwithstanding: (a) The local governing body of the jurisdiction in which the owner of the onsite sewage treatment and disposal system resides may provide that any connection fee charged uilder this section by an investor-owned sewerage system may be paid without interest in monthly installments, over a period of time not to exceed 5 yea from the date the sewerage system becomes available if it determines that the owner has demonstrated a financia hardship. The local governing body shall establish criteria for making this determination which take into accoun ,, the owner's net worth, income, and financial needs. (b) A publicly owned or investor-owned sewerage system may, with the approval of the department, war the requirement of mandatory onsite sewerage disposal connection if it determines that such connection is not required in the public interest due to public health considerations. connectdoc 2/98 . iseDuval County Health Department Onsite Sewage Program Environmental Health/Engineering Division •900 University Boulevard N., Suite 300•Jacksonville, Florida•32211 Phone 630-3274 SC 853-3274 FAX 745-3016 In partnership with the City of Jacksonville ATTACHMENT D FEBRUARY 14, 2000 COMMISSION MEETING • CITY OF ATLANTIC BEACH CITY COMMISSIONER MEETING STAFF REPORT ITEM: Request Commission guidance on implementation of State mandated changes to the Police Pension Benefits, City's Code of Ordinances, Article VI, Employee Benefits, Division 3, Retirement System. SUBMITTED BY: George Foster, Human Resource Manager DATE: February 8, 2000 • BACKGROUND: On March 12, 1999, the State substantially amended Chapters 175 and 185, Florida Statutes dealing with Fire/Police Pension Funds. The City Commission conducted a first reading to implement these changes based upon our assumption that they would result in no • additional costs to the City since the City's Police pension benefits were currently equal to, or greater, than those mandated. However, based upon the "legal" wording of these changes, an actuarial impact cost statement has been received indicating the cost for these changes would be 1.06% of Police payroll or approximately $12,528.00 annually. (See attached) These changes are not mandatory until sufficient additional Chapter 185 funds become available from the State; therefore, the City may delay implementation until additional State funds are received. Based upon receipt of$70,289.46 Section 185 funds for 1997 (the base year) and receipt of$68,047.84 Section 185 funds for 1998, the date that these changes would need to be implemented is'not known. CHANGES & STAFF The State has mandated three major changes to the City's Police RECOMMENDATIONS: Pension Plan as indicated below. Staff recommendation would be to delay implementation of these mandated changes until sufficient additional Section 185 funds become available. However, any, or all, of the mandated changes may be implemented prior to receipt of additional State Chapter • 185 funds. Change 1. Addition of a normal retirement eligibility of age 55 with 10 years of service. Annual cost of.3% or $3,056. Comments. The City Police Pension Plan currently has retirement eligibility as follows: • 1. Age 50 with 20Y ears of service, or 2. Age 60 with 5 years of service, or 3. Any age with 30 years of service. Recommendation. Delay implementatin until additional State Section 185 funds become available. Change 2. Addition of an early retirement of age 50 with 10 years of service. Annual cost of.27% or $2,750. Comments. The City could implement this change with a reduction to benefits for the early retirement; however, the State has limited the reduction to be no greater than 3% for each year by which the member's age, at retirement, preceded the member's normal retirement age. Therefore, there will be an annual cost to implement this change even with the reduction factor. - - Recommendation. Delay implementation until additional State Section 185 funds become available. • Change 3. Addition of a normal retirement under the standard form of payment which is payable for life and 10 years certain. Annual cost of.66% or $6,722. Comments. This will become the City's Police Pension Plan's "standard" retirement benefit; however, a retiree may select an alternative method of payment such as "employee life only" or a retirement option with a survivor benefit. This option may be able to be implemented with an actuarial reduction in benefit while retaining the current benefit of 3% times length of service times final average salary as an optional benefit. Recommendation. Implement the benefit with current 3% multiplier which will be actuarially reduced based upon age/sex but not less than the State mandated 2% multiplier. The 3% multiplier will be retained as an optional benefit that employees may select. This should provide a no cost method of implementation and not change (increase) the current benefit provided. FUNDING: If changes are implemented prior to receipt of additional Chapter 185 funding from the State, then funds would be required from the City. • ATTACHMENT: Actuarial Impact Statement CITY MANAGER: - = • . • (.3ES • • 0 GABRIEL,ROEDER,SMITH & COMPANY Consultants&Actuaries 1000 Town Center•Suite 1000•Southfield,Michigan 48075•248-799-9000•800-521-0498•fax 248-799-9020 December 7, 1999 Mr. George A. Foster Human Resource Manager City of Atlantic Beach 800 Seminole Road - - Atlantic Beach, Florida 32233-5445 Re: Proposed Benefit Changes for Active Police Members Dear George: 0 Enclosed are 10 copies of the supplemental valuation done to determine the individual costs associated with proposed benefit changes for the City of Atlantic Beach Police Officers' Retirement System. The results do not add to 1.06% shown in the November 8, 1999 Impact Statement due to overlap of the 55 & 10 and the 50 & 10 when combined. If you have questions or comments regarding these results, please call. Respectfully submitted, k_e.A_4 C____ at_\57 ---' Brad L. Armstrong, ASA, EA BLA:cg Enclosures 411 CITY OF ATLANTIC BEACH • POLICE OFFICERS' RETIREMENT SYSTEM PROPOSALS UNDER CONSIDERATION • SUBMITTED To: The Board of Trustees DATE: December 7, 1999 SUBMITTED BY: Brad L. Armstrong,ASA, EA Gabriel, Roeder, Smith& Company BACKGROUND -_ This report contains the results of supplemental actuarial valuations requested to determine the individual costs associated with changes under consideration for all active Police members. The proposed changes for Proposals 1, 2 and 3 were valued to be funded entirely by additional Employer • contributions from additional funds through Chapter 185. Except as other wise noted, valuation data, methods and assumptions were the same as those used for the annual actuarial valuation as of September 30, 1998. Increases in unfunded actuarial accrued liability were amortized as level percent of payroll over 30 years. The member data as of September 30, 1998 can be summariz'd as follows: Police No. of active members 23 Annual payroll $940,002 Averages - age 36.1 years - service 7.9 years - pay $ 40,870 • EXPLANATION OF TERMS 11111 The term "Normal Cost" in this report refers to the on-going cost of providing the changes for each year of credited service. This cost continues for the working life of current and future active members, if they are to be included in this change. The term "UAAL" (unfunded actuarial accrued liability) in this report refers to the temporary cost of providing the changes to each year of service already rendered by active members as of September 30, 1998. This cost is scheduled to continue for 30 years. The amounts shown are the level percents of payroll applicable to all current and future active members present during the amortization period. All items cover death and disability (where applicable) benefits paid from the pension fund, including post-retirement survivor benefits, if applicable age, duration and service requirements are met. VALUATION RESULTS Proposal 1 —The addition of a normal retirement eligibility of age 55 with 10 years of service. • :Adoption of this proposal would require an additional Employer contribution of. Percent of Payroll FY 99/00 Dollars Police* Police* Normal Cost 0.22% $2,241 UAAL 0.08 815 Total 0.30% $3,056 --_ - _ * These results are not additive to those presented in Proposals 2 and 3. Proposal 2 —The addition of an early retirement eligibility of age 50 with 10 years of service. Adoption of this proposal would require an additional Employer contribution of: Percent of Payroll FY 99/00 Dollars Police* Police* Normal Cost 0.18% $1,833 UAAL 0.09 917 • Total 0.27% $2,750 * Th ese results are not additive to those presented in Proposals 1 and 3. Proposal 3 —The addition of a normal retirement benefit payment under the standard form of payment which is payable for life and 10 years certain. Adoption of this proposal would require an additional Employer contribution of: Percent of Payroll FY 99/00 Dollars Police* Police* Normal Cost 0.40% $4,074 UAAL 0.26 2,648 Total 0.66% $6,722 * These results are not additive to those presented in Proposals 1 and 2. COMMENT: The additional contribution rate needed to support this proposal is sensitive to the utilization of retirement rates for the proposed retirement conditions. The cost shown above could change if utilization (retirement) rates are different than assumed. Please refer to the next page for • these rates. • , , . Increases in unfunded actuarial accrued liability were amortized as level percents of payroll over 30 • years. The preceding calculations were based on the same member data, methods, and assumptions used in the September 30, 1998 annual actuarial valuation except as follows: The retirement pattern used in Proposal 1 and Proposal 2 were adjusted to reflect utilization of provisions allowing Police active members to retire at age 55 with 10 years of service or age 50 with 10 years of service. The patterns used were as follows: 55 & 10 50 & 10 Retirement Percent of Eligible Early Percent of Eligible Ages Persons Retiring Retirement Ages Persons Retiring 55 10% 50 20% 56 10 51 15 57 10 52 10 58 10 53 10 • 59 20 54 10 60 100 55 10 56 10 57 10 58 10 59 20 60 100 Note: An actuarial impact statement and cost estimate, in the format required pursuant to Chapter 112, Florida Statutes, must be submitted to the Department of Administration, Division of Retirement, State of Florida,prior to final action adopting a change to the Ordinance. 0 ATTACHMENT E FEBRUARY 14, 2000 COMMISSION MEETING • MEMORANDUM To: Jim Hanson, City Manager From: George Worley, Community Development Director C -;G Date: February 14, 2000 Subject: Possible revision to Tree Mitigation regulations Below are two options to amend Chapter 23 to allow the funds collected for tree mitigation to be used for planting on private properties. At this time neither of these options have been reviewed by the City Attorney. Option 1. Amend existing definition. "Tree replacement account means an account created by the city to be used exclusively for funding public tree-planting projects, including up to ten(10)percent of the cost for general • landscape material. Donations to this account shall be on a voluntary basis and may include monies donated per this section [i.e., definition of"mitigation"]. Public tree-planting projects may include, upon review and recommendation of the Beautification Committee,projects on private property in areas where the Committee has determined that there is a substantial deficiency in tree canopy. Requests by private property owners shall be made in writing to the Beautification Committee and shall include an explanation of the needs." Option 2. Add new Section 23-17(e)(3). (3) Tree replacement fund monies may be expended by the City for funding public tree- planting projects. Up to ten(10) percent of the cost for general landscape materials of approved projects may also be funded. Eligible tree-planting projects may include, upon review and recommendation of the Beautification Committee, projects on private property in areas where the Committee has determined that there is a substantial deficiency in tree canopy. The Committee may address requests on a case by case basis or may designate all properties within certain geographical boundaries to be eligible. Requests by private property owners shall be made in writing to the Beautification Committee and shall include an explanation of the needs. • • III 0 • . DUNE FENCING POWER POLE . • • • • . • - • • . • - • • . • . . • - . _ OGUYWIRE • ' ,, '• ' '• ', � ', � '•i ', ' ', . • � ' • '',.'•� '• • , ', '�. ', , • • • • . , ' . , ' .L. .'�. ', , ', . . ', ' ', ,''. �ACCESS ISTING �RAMP T ,. , . , . ' . . . , , . ; . . •. ••.• • 10 ROCK•SALT . . , . ' '. ,e ' ' '' ', , ' , , . . ' . -.6- : :TYPICAL• . . CONCRETE DRIVE- • • - ',, ' ' ' ' ;:;Par4iiFii'---� �. •.•.• • EXISTING P.T. WOOD :,f• • . • • • DUNE WALKOVER ,.: F ' ', .'WOOD FENCE_ . • • • • . • . . MOSAIC '',. '/,. ',. /,. EXISTING LIFEGUARD ' •.•_• . Nc:,,,,,,,,,, , ' . ' STATION 4 , /' • CONCR,, ,,,,, ‘ -,:;,; •••• ••••••••_•••••.•••. _:. _,,, ,,,,,,, ...•••••••••••••• •. • gimiETE BULKHEAD • • EXISTING PAVING • %', ' • BEACH " • 0 \ - EXISTING"8• BARRIER ., i ,/ •, ,/ / N s,0".,, �1• �� . . BORDER• 5 ROCK SALT%//*„ Illitaall0110 ,.1 rzl /• . . .-:•-•• -STAND PIPE • :: NEW BIKE 9 ,, , ' _ W/ SIGN RACK �1 . ', i ' ' OVER. 1-C r-• �/ WOOD FENCE . ' '' '/' (. ..'. .'. .'. • A 1. . . . _ - - - - - - . PLANTING LEGENDsi 0 9 CABBAGE PALM WALL NG BLOC , ' RED CEDAR N SEA TURTLE O EVERGREEN MASS: WAX MYRTLE OUT BUILDING O YAUPON HOLLY ' n ' ' ' IA/RED BAY ►P =I� H E z ' ,' HERCULES CLUB ' BUMEUA H ,, , , ' SIMPSON STOPPER c '/' SAND LIVE OAK J OSMANTHUS H O Z - •, WILDFLOWER & GROUNDCOVER: GALLARDIA SITE & LANDSCAPE FOR ATLANTIC BEACH URGUARD STATION MONARDA PINK MUHLY GRASS TO BE SALVIA COCCINEUS -- Ci1 DOMINANT SPECIES COVERING PASSIONFLOWER Cil 85% OF GROUNDCOVER BITTER PANICUM SEA TURTLE INN H ~ PINK MUHLY GRASS BEACH DUNE SUNFLOWER Z O CORAL BEAN COONTIE SEASIDE GOLDENROD BEARGRASS