06-08-98 vCITY OF ATLANTIC BEACH
COMMISSION MEETING - June 8, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of May 26, 1998
2.Recognition of Visitors:
A. Presentations by three firms proposing to assist in writing a Process Safety
Management (PSM) and Risk Management Plan (RMP) for the City (City
Commission)
7:20 PM Smith& Gillespie Engineers, Inc.
7:30 PM Diversified Engineering International, Inc.
7:40 PM CRA Services, Inc.
B. Report from the Recreation Advisory Board (Peter Coalson)
C. Jerry Wickliff of Wickliff Companies, with a presentation on alternative management
methods for publicly-owned water and sewer utility services(Mayor)
3.Unfinished Business:
A. Selection of a firm to write a Process Safety Management (PSM) and Risk
Management Plan(RMP) for the City(City Commission)
B. Discussion and related action in connection with proposed Bull Park improvements
City Commission)
C. Selection of a firm to serve as editor and produce the City's newsletter (City Clerk)
D. Authorize the Mayor to execute an Order Denying Development of Regional Impact
DRI) for C.B. Universal Day Cruise Ship (City Attorney)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of report of new occupational licenses for the month of May
and monthly reports from Building, Code Enforcement, Fire and Recreation
Departments(City Manager)
B. Award contract to Hanna Construction Company in the amount of$$6,700.00 for
construction of a 180 ft. x 5 ft. Walkway at 8th Street beach access pursuant to the
specifications of Bid No. 9798-24 (City Manager)
C. Award contract for Concrete Repair Work to Professional Restoration in accordance
with unit pricing submitted under Bid No. 9798-23 (City Manager)
Page Two AGENDA June 8, 1998
5.Action on Resolutions:
A. Resolution No. 98-21
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
MAYOR TO EXECUTE A MAINTENANCE CONTRACT AGREEMENT,
RENEWING CONTRACT NO. B-B 117 BETWEEN THE CITY OF ATLANTIC
BEACH AND FLORIDA DEPARTMENT OF TRANSPORTATION, AND
PROVIDING AN EFFECTIVE DATE (City Manager)
B. Resolution No. 98-22
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998(To provide funding for
insurance coverage for a First Night fund raising event) (City Manager)
C. Resolution No. 98-23
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, SUPPORTING THE
RECOMMENDATIONS OF THE STATE ROAD A-i-A ARTERIAL
INVESTMENT STUDY COMMITTEE OF THE FLORIDA DEPARTMENT OF
TRANPORTATION TO THE JACKSONVILLE METROPOLITAN PLANNING
ORGANIZATION(Mayor)
6.Action on Ordinances:
A. Ordinance No. 45-98-13: Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING
SECTION 20-59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE
Comm. Beaver)
B. Ordinance No. 25-98-30: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ADOPTING VARIOUS CODES RELATING TO INSPECTION ACTIVITIES OF
THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, AND
ENFORCEMENT OF BUILDING PROVISIONS AS PROVIDED IN SAID
CODES, AND PROVIDING AN EFFECTIVE DATE (City Manager)
7.New Business:
A. Discussion and related action on proposed First Night Budget (Cindy Grossberg)
B. Report and recommendations relative to appointing a committee to review the Fire
Department (Commissioner Mitchelson)
C. Discussion and related action in connection with the installation of street lights on
Sandpiper Lane (City Manager)
D. Authorize the City Manager and Police Chief to execute a Combined Voluntary
Cooperation and Operational Assistance Mutual Aid Agreement with other local law
enforcement agencies(City Manager)
Page Three AGENDA June 8, 1998
8. City Manager Reports and/or Correspondence:
9.Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,June 5,
1998.
V V
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL,800 S S
SEMINOLE ROAD,AT 7:15 PM ON TUESDAY, JUNE 8, 1998
PRESENT: Suzanne Shaughnessy, Mayor
John Meserve
Richard Beaver
Mike Borno
Theo Mitchelson, Commissioners
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AND: James Jarboe, City Manager O E
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Alan C. Jensen, City Attorney O Y
Maureen King, City Clerk ONE N
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The meeting was called to order by Mayor Shaughnessy. The Invocation was
offered by Mayor Shaughnessy, followed by the Pledge of Allegiance to the
Flag.
1. Approval of the minutes of the Regular Meeting held
May 26, 1998.
BEAVER X
BORNO X X
Motion: Approve minutes of the Regular Meeting held ME SERVE X
May 26, 1998 as presented. MITCHELSON X X
SHAUGHNESSY X
Mayor Shaughnessy asked for any corrections or amendments to the minutes.
There were none and the motion carried unanimously.
2. Recognition of Visitors:
Item 2C was taken out of sequence in order to allow Mr. Wickliff time to
attend another meeting.
C. Jerry Wickliff of Wickliff Companies -Presentation on Alternative
Management Methods for Publicly-Owned Water and Sewer
Utility Services (Mayor)
Mayor Shaughnessy introduced Mr. Wickliff and briefly explained the reason
for his presence at the meeting.
Jerry Wickliff, owner of Wickliff Companies, a corporation based in Atlanta,
stated he wanted to discuss briefly the privatization factors in the industry for
operation of water and sewer systems. As background Mr. Wickliff stated
one of his five companies actually owns and operates sewer plants, none of
which are located in the state of Florida. This company is currently working
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June 8, 1998
with the City of Atlanta employees in their privatization of utilities. Mr.
Wickliff further stated that more and more cities are privatizing utility
operations and presented the following ideas and thoughts on privatization to
the Commission:
Privatize plant operations, or
Privatize plant operations, collection and distribution, or
Privatize purchasing and billing, or
Privatize the engineering and full plant operations.
Mr. Wickliff briefly touched on employees concerns regarding security,
pension and insurance when privatization occurs, and recommended that the
city consider hiring a managed competition firm, such as EMA based in
Orlando,who would work with employees to find cost cutting measures and
allow them bid on their own operation of the utilities.
If considering privatization, Mr. Wickliff suggested the city set up a
committee consisting of an engineer who is not associated with privatization, a
lawyer, an accountant and someone from staff or citizens with expertise in
each of those areas to draft an RFP. It was recommended that the city meet
with representatives from cities who have privatized their utilities and those
where the employees run the utilities in order to receive input from both sides.
Due to the high demand for privatization of wastewater treatment plants, Mr.
Wickliff pointed out that bidders on the project would be willing to pay a
large amount of money for the RFP's if they want the business and could be
required to pay up-front money("good faith monies"). Mr. Wickliff believed
at least five companies would bid on the Buccaneer Plant.
Mr. Wickliff cautioned the Commission against selling the plant because if it is
sold,the city would lose control over utility rates. He pointed out that with the
probable development along Mayport Road and the Mayport area connecting
to the system,the city has the potential to make a great deal of money through
tap-in fees. Mr. Wickliff believed the city would save money and be more
efficient in its operations if the plant operations were privatized or employee
run.
Mayor Shaughnessy inquired how the city could reduce its exposure to
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June 8, 1998
unfunded state mandates due to an increase in environmental regulations. Mr.
Wickliff responded that historically,you save money in your system by having
a private company or employees manage the system and the savings will offset
the additional costs, which will have to be paid no matter which route you
choose, unless you sell the system. Mr. Wickliff stated he would send a memo
summarizing his comments to the Commission.
Mayor Shaughnessy thanked Mr. Wickliff for his presentation.
Lynn Drysdale of 1768 Ocean Grove spoke concerning the Citizen Planning
Advisory Committees of Duval County created by former Mayor Ed Austin,
and stated she believed that beaches residents had missed out on grant
opportunities because they did not attend these meetings. Mrs. Drysdale
stated the next meeting of the Arlington/Beaches Committee would be held on
Friday,June 12, 1998 in the meeting room of Regency Square Mall, and urged
the beaches residents to attend this meeting.
J.P. Marchioli of 414 Sherry Drive reported he had researched the cost of
curb and gutter and stated it should cost between$4.75 - $5.50 per lineal foot.
Martha and John Poitevent of 377 1st Street reported their poodle friend and
companion of ten years had been killed at the beach by two rotweilers and
requested stiffer penalties concerning animal attacks resulting in injury or death
to animals or humans. They requested that a committee be formed to
investigate what Florida Statutes would allow and volunteered to serve on that
committee.
Mayor Shaughnessy indicated it was probably time to review the city's existing
ordinance and she had the power to appoint an ad hoc committee to look at
something short term. Mayor Shaughnessy indicated she would appoint that
committee at the next Commission meeting and invited Mr. and Mrs.
Poitevent to attend and be part of the committee.
A. Presentation by Three Firms Proposing to Assist in Writing a
Process Safety Management(PSM) and Risk Management Plan
RMP) for the City(City Commission)
Three firms made presentations to the Commission in the following order:
1) Smith and Gillespie Engineers, Inc., (2) Diversified Engineering
International,Inc. and(3)CRA Services, Inc. Each firm presented their
credentials and a brief summary of how they would develop the programs to
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bring the city into compliance with OSHA requirements.
SMITH AND GILLESPIE ENGINEERS,INC.-DOUG LAYTON
After the first presentation, Commissioner Beaver and Mayor Shaughnessy
each expressed concern for the cost of implementing the programs. It was
explained that the firm needed to look at what information the city already had
available before definite costs could be determined.
City Manager Jarboe explained that it was difficult to know the exact price at
the interview level,but he felt it would be expensive to implement and an on-
going expense for the city.
Karl Grunewald, Safety Officer for the city, explained that Process Safety
Management and Risk Management Plans(PSM/RMP)were required by the
State of Florida to meet OSHA standards for any city or organization which
used hazardous materials such as chlorine.
DIVERSIFIED ENGINEERING INTERNATIONAL, INC. -TOM
DRYGAS
During the presentation it was explained that 90%of the work performed by
Diversified Engineering was PSM/RMP projects, and cost/work scope
options were provided to the Commission. Mr. Drygas explained that his
company had been audited by the EPA and had consistently received high
marks.
After the presentation, a brief discussion ensued concerning air modeling and
dispersion area warning devices.
Mr. Drygas informed the Commission of a Seminar to be presented by his
company at the University of North Florida on June 17, 1998 concerning
implementing PSM/RMP and distributed brochures explaining the course.
Stephen Kuti of 1132 Linkside Drive inquired if PSM included a plan for
trucks transporting hazardous materials involved in an accident.
CRA SERVICES, INC.
This company's approach to providing the service was presented and
included as goals the reduction of risk, and to obtain and maintain
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compliance.
After the presentation, Mayor Shaughnessy called a short recess and the
meeting reconvened at 9:05 p.m. Item 3A was taken out of sequence and acted
on at this time.
A. Selection of a Firm to Write a Process Safety Management
PSM) and Risk Management Plan (RMP) for the City (City
Commission)
Using ballots provided by the City Clerk, each Commissioner ranked the
three firms in order of preference, with three points for first choice, two
points for second choice and one point for third choice. Upon
completion of the voting, the ballots were given to City Clerk King for
tabulation and the results were announced as follows: A tie vote for
second place with eight votes each for Smith and Gillespie Engineers,
Inc. and CRA Services, Inc. and in first place with fourteen votes was
Diversified Engineering International, Inc. The ballots are attached and
made part of this official record as Attachment A.
Mayor Shaughnessy thanked the three firms for their presentations.
B. Report from the Recreation Advisory Board (Peter Coalson)
Peter Coalson, Chairman of the Recreation Advisory Board, presented the
goals and recommendations of the Board as follows:
Community Garden -to be located in the Jordan Park area on a 70' x
100'plot to serve 25 - 35 families living in the area. The program
would involve some donated materials and volunteer services and
require use of the land, water, and some type of fencing supplied by
the city. Mr. Coalson reported that the community garden was one of
the board's most important goals because it was achievable and there
was a great deal of interest expressed for the garden.
Bike Paths -to link the city parks. The bike paths would advertise the
parks and encourage transportation around the community by bicycle
and offer an area which is recognized as bicycle safe.
Acquisition of land adjacent to Jordan and Donner Parks.
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June 8, 1998
Stated the board was encouraged by Dr. Rice's report and the definite
possibility that Howell Park will be spared the development previously
indicated. Requested that the Commission continue to keep the board
informed on the core city project. Requested passage of an ordinance
that would in the very least, preserve the parks in their present
state and offered to write the ordinance with the help of the City
Attorney.
Encouraged the Commission to move forward with the
development of Bull Park.
Mayor Shaughnessy inquired as to the board's opinion concerning use of the
land in the Mayport Road/Atlantic Boulevard area for soccer practice fields.
Mr. Coalson replied that the availability of that location was somewhat
confused during discussions of the flyover. However, it was decided that the
land provided an excellent area for that purpose and lighting could be provided
without any detriment to the residents. The only reservation would be physical
accessability for daily use in that area.
Commissioner Mitchelson favored the community garden concept and
suggested a nominal user fee be charged, such as four dollars,to cover the cost
of water. He also suggested additional gardens be located in other areas of the
city.
Patricia Goelz suggested the garden be run by the citizens with a possible
board liaison. It was also suggested that a nominal, refundable user fee be
charged.
Mayor Shaughnessy requested(1)a complete staff report on the community
garden concept to be compiled in conjunction with the Recreation Advisory
Board, and to include locations which are convenient in different areas of
town, costs, how the site would obtain water, and any other items deemed
necessary; and(2) an ordinance to preserve park land for the people. After
receipt of the ordinance,the Commission could decide whether to accept or
reject it.
Commissioner Borno requested that Community Garden rules,regulations and
guidelines be drafted and approved by the Commission before implementation
of the program.
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Commissioner Mitchelson suggested that consideration be given to using
private property as an alternative site for a community garden.
C. Jerry Wickliff of Wickliff Companies - Presentation on Alternative
Management Methods for Publicly-Owned Water and Sewer
Utility Services (Mayor)
This item was taken out of sequence and addressed first under Item 2.
3. Unfinished Business:
A. Selection of a Firm to Write a Process Safety Management
PSM) and Risk Management Plan (RMP) for the City (City
Commission)
This item was taken out of sequence and addressed after item 2 A.
B. Discussion and Related Action in Connection with Proposed Bull
Park Improvements (City Commission)
BEAVER X
Motion: Approve and fund Phase I of Bull Park improvements in
BORNo
MESERVE X
this year's budget and consider Phases II, III and IV in future MITCHELSON
years' budgets. SHAUGHNESSY
Commissioner Meserve briefly summarized previous actions of the
Commission relative to the Bull Park improvements and stated that costs for
improvements to the entire park had started out at approximately $120,000.00,
including engineering, and now that amount would only cover Phase I.
Commissioner Meserve stated that completion of Phase I included the
children's playground and tennis courts, the area of the park which receives the
highest uses, and would make the park a nicer and safer place for the children
to play.
Commissioner Beaver believed the city was blessed to have the number of
parks it has, but stated a concern for the increasing costs to operate and
maintain the entire park system. He further stated he would like some type of
a group put together to assess the entire park system and create a "blueprint"
for its operation, including the costs, not only for the creation of a new park,
but for the maintenance and long term upkeep of the entire system. He
believed that once this was in place priorities could be set and an annual
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June 8, 1998
budget for parks implemented. Commissioner Beaver further stated he was
not opposed to spending money for Bull Park, but was concerned that funding
problems for all parks would result if all the available money was spent early
on. Commissioner Beaver stated he would be more than happy to be involved
in the park system assessment.
Commissioner Borno concurred with Commissioner Beaver in the need for a
master plan for the parks.
Mayor Shaughnessy provided a brief history of park development in the city
and recounted how the $100,000.00 figure was arrived at for Bull Park
improvements. Mayor Shaughnessy stated she would like to see the costs
lowered to $225,000 - $250,000 and the project completed at one time to avoid
damaging previously completed work. She believed the costs would be lower
if the project was completed all at once.
Kelly Elmore of Genesis Group stated it was more efficient and would save
mobilization costs to complete the project at one time. It was pointed out that
there were built-in cost factors in the project, and the longer you wait to
complete the project, the more it will cost.
Commissioner Mitchelson inquired as to how the phasing order was
determined, and suggested that perhaps some parts of the project, such as the
parking could be redesigned and then the parking and sidewalks coordinated
with the core city project to save money.
Commissioner Beaver reiterated his concern for the project budget and
inquired where the money would come from if the entire project was
completed at one time.
Mayor Shaughnessy stated that it could be paid for from the $1,000,000.00 the
city has in one-time monies. Much discussion ensued concerning funding the
project from the $1,000,000.00.
Commissioner Beaver inquired exactly what was budgeted for Bull Park, and
was told $120,000.00. Kelly Elmore stated that approximately $105,000.00
remained in the budget to spend on construction.
Commissioner Borno suggested that common sense prevail when deciding
what to include in a park that will to get people to use it. He indicated that he
would rather see the money spread out over the entire city on things people will
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June 8, 1998
use, rather that spending it on the purchase of a large amount of property with
nothing on it just to say we own park land.
Commissioner Meserve stated he could not justify a project that was three
times over-budget, and commented the Commission may have the $1 million,
but some of it may have to be spent on the core city project.
Patricia Goelz of 1359 Beach Avenue pointed out a plan for city parks had
been conducted by the University of Florida and stated the city should adhere
to their recommendations. Mrs. Goelz suggested that money could be saved
on the project by allowing citizen volunteers to help build the children's
playground.
Peter Coalson encouraged the Commission to bid the project out and complete
it all at one time to provide a beautiful center for use by all the citizens of
Atlantic Beach.
J.P. Marchioli suggested that the city bid the project out with a base bid for
Phase I and alternate bids for the other phases.
Curtis Sanders of 2320 Barefoot Trace suggested the city buy land around
Donner Park, requested that drinking fountains be installed in the park and
inquired as to the status of Tresca Park.
Mayor Shaughnessy directed Mr. Sanders to contact the City Manager for an
update on Tresca Park.
Commissioner Meserve stated he had no problem bidding the project as
suggested to get a total cost for all phases of the project and withdrew his
motion. BEAVER X
BORNO X
Motion: Bid the entire project with Phase I as the base bid, plus ME SERVE X X
alternates, as suggested for Phases II, III and IV. MITCHEL SON X X
SHAUGHNESSY X
There being no further discussion, the motion carried by a four to one vote with
Commissioner Borno voting nay.
C. Selection of a Firm to Serve as Editor and Produce the City's BEAVER X
Newsletter(City Clerk) BORNO X X
MESERVE X X
MITCHELSON X
Motion: Award production of the city's newsletter to Perceptions
SHAUGHNESSY X
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as recommended by staff.
City Clerk King explained that two proposals had been received and reviewed
and evaluated by staff and the recommendation made to the Commission.
Mayor Shaughnessy stated that she wanted the newsletter produced in the same
format as previous newsletters
Commissioner Mitchelson stated he was familiar with the work of Pam
Bushnell of Perceptions and she came highly recommended.
Commissioner Borno pointed out the costs to the city to publish the newsletter,
which included postage and folding would be approximately $4,500.00 per
year.
There being no further discussion, the motion carried unanimously.
D. Authorize the Mayor to Execute an Order Denying Development of
Regional Impact (DRI) for C.B. Universal Day Cruise Ship (City
Attorney)
BEAVER X
Motion: Authorize the Mayor to execute an order denying the BORNO X X
Development of Regional Impact (DRI) for C.B. Universal Day MESERVE B
Cruise Ship.
MITCHELSON X X
SHAUGHNESSY X
There was no discussion and the motion carried by a four to one vote with
Commissioner Meserve voting nay.
4. Consent Agenda:
A. Acknowledge Receipt of New Occupational Licenses for
the Month of May and Monthly Reports from Building, Code
Enforcement, Fire and Recreation Departments (City
Manager)
B. Award Contract to Hanna Construction Company in the
Amount of$6,700.00 for Construction of a 180 ft. X 5 ft.
Walkway at 8th Street Beach Access Pursuant to the
Specifications of Bid No. 9798-24 (City Manager)
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C. Award Contract for Concrete Repair Work to Professional
Restoration in Accordance with Unit Pricing Submitted
Under Bid No. 9798-23 (City Manager)
Mayor Shaughnessy inquired if anyone wished to remove any item from
the Consent Agenda for discussion. Nothing was removed from the
Consent Agenda. BEAVER X
BORNO X X
Motion: Approve Consent Agenda Items 4 A through C as
MESERVE X X
presented.
MITCHELSON X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
5. Action on Resolutions:
A. Resolution No. 98-21
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
AUTHORIZING THE MAYOR TO EXECUTE A
MAINTENANCE CONTRACT AGREEMENT, RENEWING
CONTRACT NO. B-B117 BETWEEN THE CITY OF ATLANTIC
BEACH AND FLORIDA DEPARTMENT OF
TRANSPORTATION, AND PROVIDING AN EFFECTIVE
DATE (City Manager)
BEAVER X
BORNO X X
MESERVE X
Motion: Adopt Resolution No. 98-21. MITCHELSON X X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
B. Resolution No. 98-22
A RESOLUTION AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING
SEPTEMBER 30, 1998 (To provide funding for insurance coverage
for a First Night fund raising event) (City Manager) BEAVER x
BORNO X X
MESERVE X
Motion: Adopt Resolution No. 98-22. MITCHELSON X X
SHAUGHNESSY X
Commissioner Meserve inquired as to the amount of coverage. City Manager
Jarboe reported that only one company agreed to provide this type of insurance
and it would provide coverage in the amount of$1 M on the boat and $2 M off
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June 8, 1998
the boat.
There being no further discussion, the motion carried unanimously.
C. Resolution No. 98-23
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
SUPPORTING THE RECOMMENDATIONS OF THE STATE
ROAD A-1-A ARTERIAL INVESTMENT STUDY COMMITTEE
OF THE FLORIDA DEPARTMENT OF TRANSPORTATION
TO THE JACKSONVILLE METROPOLITAN PLANNING
ORGANIZATION (Mayor)
BEAVER X X
BORNO X X
ME SERVE X
Motion: Adopt Resolution No. 98-23. MITCHELSON X
SHAUGHNESSY X
Mayor Shaughnessy briefly explained the purpose of the Resolution and that
the report included the recommendations of the Beaches Cities.
There was no discussion and the motion carried unanimously.
6. Action on Ordinances:
A. Ordinance No. 45-98-13: Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER
20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF
FEES; PROVIDING AN EFFECTIVE DATE (Comm. Beaver)
Mayor Shaughnessy read the ordinance by title only. BEAVER X
BORNO X X
Motion: Approve passage of Ordinance No. 45-98-13 on first
MESERVE X X
MITCHELSON X
reading. SHAUGHNES SY X
Mayor Shaughnessy stated the public hearing would be held on June 22, 1998.
There was no discussion and the motion carried unanimously.
B. Ordinance No. 25-98-30: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, ADOPTING VARIOUS CODES RELATING TO
INSPECTION ACTIVITIES OF THE CITY OF ATLANTIC
BEACH, DUVAL COUNTY, FLORIDA, AND ENFORCEMENT
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OF BUILDING PROVISIONS AS PROVIDED IN SAID CODES,
AND PROVIDING AN EFFECTIVE DATE (City Manager)BEAVER X
BORNO X
Motion: Approve passage of Ordinance No. 25-98-30 on first MESERVE X X
reading.
MITCHELSON X X
SHAUGHNESSY X
Mayor Shaughnessy stated the public hearing would be held on June 22, 1998.
Commissioner Borno inquired if any of the codes addressed impervious
surfaces and Building Official Ford responded they did not.
There being no further discussion, the motion carried unanimously.
7. New Business:
A. Discussion and Related Action on Proposed First Night Budget
Cindy Grossberg)BEAVER X
BORNO X
Motion: Approve First Night Budget as submitted. MESERVE X X
MITCHELSON X
Commissioner Meserve inquired if the cost of the insurance was being paid SHAUGHNESSY X X
from the $10,000.00 First Night budget. After a brief discussion to clarify
from which fund the payment would be made, Mrs. Grossberg agreed that the
insurance payment would come from the $10,000.00.
Commissioner Meserve expressed concern that First Night was not acting as
an independent organization. He then inquired if the fundraiser was a failure,
would the city be responsible to pay the $28,400.00 or be responsible for any
other expenses of First Night if the funds are not covered by another source.
Mrs. Grossberg explained how expenditures had been handled in previous
years and explained that changes had been implemented by by Finance
Director Van Liere for monitoring future expenditures.
City Attorney Jensen advised that if the city approves First Night's Budget, it is
committed to pay the $28,400.00.
Considerable discussion ensued, and Mayor Shaughnessy, who has worked
with First Night since its inception, stated that if the organization incorporated,
the city would only be liable for the seed money - $5,000.00 given to the
organization each year.
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Miiiutc Pug- 11
June 8, 1998
City Manager Jarboe stated that it was difficult to control a budget with items
which are uncertain until the night of event and depended on attendance. He
pointed out that most of the funds were spent before the event happens. It was
also pointed out that city employees could not volunteer their services.
Commissioner Beaver also encouraged First Night to incorporate as soon as
possible.
Commissioner Borno suggested that in the future First Night needed to include
reserves for the following year's budget. Mrs. Grossberg stated that in the
future the group would like to use funds raised from button sales to go toward
the following year's budget.
Pam Bushnell of 2021 Selva Madera Court stated that First Night has
developed a "vision statement" which addresses long term growth of the
organization, with the "vision" being to keep it a small Atlantic Beach festival,
but that First Night grow in the Jacksonville area with other festivals
developing in their own communities. Ms. Bushnell stated that corporate fund
raising was addressed in the vision statement.
After further discussion of the positives and negatives of incorporation, the
Mayor directed City Clerk King to place this item on the agenda for the next
Commission meeting to further discuss the status of the First Night
Committee of the Cultural Arts Board.
There being no further discussion, the motion carried unanimously.
B. Report and Recommendations Relative to Appointing a Committee
to Review the Fire Department (Commissioner Mitchelson)
Commissioner Mitchelson reported that concerns were raised during the last
election pertaining to fair pay, department morale and adequate equipment for
the Fire Department. Commissioner Mitchelson further stated that the city is
currently engaged in this year's contract negotiations to address the issue of fair
pay, however, with regard to morale and equipment, conflicting input has been
received. To assure the city a positive working environment for the Fire
Department, and adequate well maintained equipment, Commissioner
Mitchelson suggested appointment of a committee to evaluate those areas and
report back to the Commission their findings.
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Minutes Pubo 15
June 8. 1998
He further proposed that the committee be composed of non-commission,non-
staff participants, and the following individuals were recommended to serve
on the committee: Michael Lather for evaluation of morale and Randy Ellis
for equipment evaluation. Commissioner Mitchelson stated Mr. Lanier is
Director of Psychological Associates, which is affiliated with Baptist St.
Vincent's Hospital,the same organization from which Hugh Greene, facilitator
for the city's first goal setting session came. Commissioner Mitchelson stated
he had spoken with Ray Alfred, Chief of the Jacksonville Fire Department, and
he recommended Randy Ellis to evaluate the equipment. Mr. Ellis is a tactical
support expert for the City of Jacksonville Fire Department. It was further
reported that both gentlemen would perform their services at no charge to the
city.
Mayor Shaughnessy thanked Commissioner Mitchelson for finding such
excellent individuals and asked that a letter of thanks be drafted to Chief
Alfred for his spirit of cooperation and participation.
Mayor Shaughnessy then stated it was her intent,under the authority granted to
her within the City Charter, Section 2, Article 8,to appoint and charge a
committee to perform the review of the Fire Department. In addition to
Michael Lather and Randy Ellis, Mayor Shaughnessy appointed John Goelz to
the committee. Mayor Shaughnessy indicated that this will be a fact finding
committee who will be making a recommendation to the Commission; and
will operate in the sunshine and function under Robert's Rules of Order for
committees with fewer than twelve members. Mayor Shaughnessy indicated
she would have the charge to the committee written and submitted to the City
Clerk by 5:00 p.m. the following day.
C. Discussion and Related Action in Connection with the Installation
of Street Lights on Sandpiper Lane(City Manager) BEAVER X
BORNO X X
Motion: Authorize the installation of street lights on Sandpiper
MESERVE X
Lane.
MITCHELSON X X
SHAUGHNESSY X
Commissioner Mitchelson inquired as to the cost of the project and was told it
would cost approximately$4,200.00.
There being no further discussion, the motion carried unanimously.
D. Authorize the City Manager and Police Chief to Execute a
Combined Voluntary Cooperation and Operational Assistance
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Minutts Pagc-16-
June 8, 1998
Mutual Aid Agreement with Other Local Law Enforcement
Agencies (City Manager)
BEAVER X
Motion: Authorize the City Manager and Police Chief to execute a
BORNO X
MESERVE X X
Combined Voluntary Cooperation and Operational Assistance MITCHELSON x x
Mutual Aid Agreement with other local law enforcement agencies. SHAUGHNESSY x
There was no discussion and the motion carried unanimously.
8. City Manager Reports and/or Correspondence:
CITY MANAGER JARBOE
Displayed a commercial map of the City of Atlantic Beach which also
gives a brief history of the city and asked Commission permission to
give the company the go ahead to print the map at no cost to the city. It
was the consensus of the Commission to have the map printed.
Reported the new zoning map for the Commission Chambers had not
yet been completed.
Reported he would be on vacation June 27 through July 7, 1998 and in
his absence Chief Thompson would be in charge regarding complaints
and Finance Director Van Liere would be in charge of all financial
matters.
Distributed a proposed budget calendar and requested that it be placed
on the next Commission agenda for further discussion.
Reported that it had been suggested that ceiling fans be installed in the
Commission Chambers to keep air circulating during extremely hot
weather. He estimated the project would cost approximately $700.00.
The Commission concurred.
Requested Commission authorization for the Mayor to sign a letter to
the St. Johns River Water Management District requesting grant
monies relating to redesign of the core city project. It was the
consensus of the Commission to do so.
Distributed copies of a letter written by Chief Thompson in response to
an animal control incident.
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June 8, 1998
9. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
Commissioner Beaver
Asked if the RFP's for the Atlantic Boulevard Medians had gone out.
Public Works Director Kosoy stated the bids would be opened on July
1, 1998. City Manager Jarboe stated that city crews and day laborers
had been working on weeding the medians.
Thanked the city staff for the work they performed for the Dutton Island
dedication.
Commissioner Borno
Thanked everyone involved with the Dutton Island dedication.
Referenced Public Safety Director Thompson's recommendation to
stripe and install sidewalks on Sandpiper Lane and requested that staff
look into planning a budget for the same, including extension of the
sidewalks to Dormer Road and place the item on the July 13, 1998
agenda.
Thanked the Public Works Department for recent paving.
Reported he would be on vacation the week of June 22nd.
Commissioner Mitchelson
Reported he would be on vacation June 18 - 27, 1998.
Mayor Shaughnessy
Distributed an article on Construction Wetlands to Treat Wastewater to
the Commissioners.
Requested that a formatting rule be observed when a letter is not
authored by the signer of the document.
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June 8, 1998
Adjournment
There being no further comments or business to come before the Commission,
the meeting adjourned at 11:28 p.m.
Suzanne Shaughnes
Mayor/Presiding Officer
ATTEST:
2*
Maureen King, CMC
City Clerk
Nim
ATTACHMENT A
JUNE 8, 1998 COMMISSION MEETING
PROCESS SAFETY MANAGEMENT & RISK MANAGEMENT PLAN
The firms listed below were ranked by the City Commission by scoring them as follows: 3 points
for your first choice; 2 points for your second choice; and 1 point for your third choice (The firm
with the most points will be declared the overall first choice)
BEAVER BORNO MESERVE MITCHELSON SHAUGHNESSY TOTAL
SMITH& GILLESPIE 3 1 _1 2 1 8_
DIVERSIFIED ENG. 2 3 _3 3 3 14
CRA SERVICES 1 2 2 1 2 8
Signed K JUNE 8, 1998
PROCESS SAFETY MANAGEMENT & RISK MANAGEMENT PLAN
Following interviews,please rank the three firms listed below by scoring them as follows: 3
points for your first choice; 2 points for your second choice; and 1 point for your third choice
The firm with the most points will be declared the overall first choice)
SMITH& GILLESPIE ENGINEERS
DIVERSIFIED ENGINEERING INTERNATIONAL, INC. 3
CRA SERVICES
Signed 4'4 JUNE 8. 1998
PROCESS SAFETY MANAGEMENT & RISK MANAGEMENT PLAN
Following interviews,please rank the three firms listed below by scoring them as follows: 3
points for your first choice; 2 points for your second choice; and 1 point for your third choice
The firm with the most points will be declared the overallfirst choice)
SMITH& GILLESPIE ENGINEERS 4/1
DIVERSIFIED ENGINEERING INTERNATIONAL, INC.13
CRA SER ES Z
Signed iI JUNE 8, 1998
PROCESS SAFETY MANAGEMENT & RISK MANAGEMENT PLAN
Following interviews,please rank the three firms listed below by scoring them as follows: 3
points for your first choice; 2 points for your second choice; and 1 point for your third choice
The firm with the most points will be declared the overall first choice)
SMITH& GILLESPIE ENGINEERS
DIVERSIFIED ENGINEERING INTERNATIONAL, INC. 3
CRA SERVICES 2
Signed VltiZa*K-1—L,9JUNE 8. 1998
PROCESS SAFETY MANAGEMENT & RISK MANAGEMENT PLAN
Following interviews,please rank the three firms listed below by scoring them as follows: 3
points for your first choice; 2 points for your second choice; and 1 point for your third choice
The firm with the most points will be declared the overall first choice)
SMITH& GILLESPIE ENGINEERS
DIVERSIFIED ENGINEERING INTERNATIONAL, INC.
CRA SER CES
Signed d 501_ JUNE 8, 1998
PROCESS SAFETY MANAGEMENT & RISK MANAGEMENT PLAN
Following interviews,please rank the three firms listed below by scoring them as follows: 3
points for your first choice; 2 points for your second choice; and 1 point for your third choice
The firm with the most points will be declared the overall first choice)
SMITH& GILLESPIE ENGINEERS 3
DIVERSIFIED ENGINEERING INTERNATIONAL, INC. 2.
CRA SERVICES
Signed AWt - JUNE 8, 1998