Loading...
06-15-98 vCITY OF ATLANTIC BEACH CITY COMMISSION SPECIAL CALLED/SHADE MEETING JUNE 15, 1998, 5:30 PM AGENDA Call to order 1.Discussion and possible action in connection with proposed beach renourishment project 2.Any other business SHADE MEETING Discussion of labor issues Adjournment MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL CONFERENCE ROOM AT 5:30 PM ON MONDAY, JUNE 15, 1998 Present: Suzanne Shaughnessy, Mayor Richard Beaver, Commissioner Mike Borno, Commissioner John Meserve, Commissioner Theo Mitchelson, Commissioner Also: James Jarboe, City Manager Maureen King, City Clerk Absent: Alan Jensen, City Attorney The meeting was called to order at 5:40 PM by Mayor Shaughnessy. 1.Discussion and possible action in connection with proposed beach renourishment project Mayor Shaughnessy confirmed that each Commissioner had received copies of letters from Kevin Bodge regarding the proposed beach renourishment project. She stated that Kevin Bodge was unable to come to this meeting but Christopher Creed, P.E., from Olsen Associates, Inc., was in attendance to respond to any questions Commissioners may have. She explained the Corps of Engineers intended to put sand on Hanna Park and the Navy Beaches using sand from the mouth of the river. She referred to a letter from Richard E. Bonner,P.E., Deputy District Engineer with the Army Corps of Engineers dated November 13, 1997,which stated that Atlantic Beach did not desire the placement of maintenance dredging materials on the shore of Atlantic Beach. Mr. Bodge had drafted a letter for the Mayor's signature which he recommended be sent to Mayor Delaney. Mayor Shaughnessy reported she had written to Mayor Delaney indicating that the Atlantic Beach City Commission had not considered the issue and had no position at this time of either supporting or objecting to the matter. She requested Commission approval to send the letter to Mayor Delaney which had been drafted by Kevin Bodge. A copy of the draft letter is attached hereto as Exhibit A. Commissioner Borno moved to authorize the Mayor to sign a letter regarding beach placement of suitable dredge material from St. Johns River entrance. The motion was seconded by Commissioner Beaver. Commissioner Beaver indicated that the biggest concern was the quality of sand which would be placed on the beach and Mr. Creed indicated that the project would have on-site monitoring and would also be monitored by the State of Florida to make sure that the sand being pumped was beach quality sand. Discussion ensued regarding the movement of sand and Mr. Creed presented Page Two Minutes of Special Called Meeting June 15, 1998 an Offshore Wave Condition Input Model illustrating the movement of sand. The Mayor inquired whether Mayor Delaney had the authority to shut the project down if the sand was not clean and Mr. Creed indicated the project would be shut down by the DEP if necessary. Following further discussion, the question was called and the motion carried unanimously. 2. Any other business The Mayor noted that a draft Request for Proposals for amendments to the proposed core city storm water improvements had been received from Terry Rice. She noted he had recommended the appointment of a Stormwater Review Committee (SRC) and indicated she wished to appoint such a committee at this time so the process would not be held up. The Mayor appointed the following members: Cindy Corey, Stephen Kuti, J.P. Marchioli, William McGee, Tom Martin, Albert Rabassa, Hope Van Nortwick and Don Wolfson. She appointed Lyman Fletcher to chair the committee and Mike Borno as a non-voting Commission Liaison. She also presented the charge to the committee, and the rules and reporting requirements. She also pointed out the committee would be subject to the requirements of Florida's Government in the Sunshine Law. The City Manager pointed out the draft which had been provided to the City Commission, had been amended by Dr. Rice, and also, additional RFP's would be drafted, and the Mayor agreed to amend the charge to include the words "and all subsequent submittals." Commissioner Borno inquired as to a deadline for committee reporting and the Mayor indicated she would leave this up to the chairman and members of the committee and see how it goes. There being no further business to come before the City Commission,the Mayor declared the meeting adjourned at 6:20 PM and convened the shade meeting. The City Clerk let the meeting at this time. J lam' SUZANNE SHAUUGSSY Mayor/Presiding Officer ATTEST: M EN KING Certified Municipal C erk 9S 12:20 FROr1:OLSEN ASSOCIATES 904-3S4-7368 TO:2475805 PAGE:O5 C>CH tSji T MImth-es isl1 ' June 11, 1998 Mayor John Delaney City of Jacksonville P.O. Box Jacksonville, FL Re: Beach Placement of Suitable Dredged Material from St.Johns River Entrance Ref: Letter of July 31, 1997 from E.T. Hall to Corps of Engineers Dear Mayor Delaney: The Corps of Engineers is presently soliciting construction bids for maintenance dredging of the St. Johns River Entrance. The project plans include placement of up to 306,000 cubic yards of dredged,beach-quality sand onto the Mayport N.A.S. ocean beach within 5,300 feet south of the inlet. The Corps had originally considered placement of this beach-quality sand onto the shoreline further south; i.e., along Katherine Abby Hannah Park and northern Atlantic Beach. They subsequently abandoned this consideration, however, after receipt of the above-referenced letter from the City of Jacksonville, Department of Public Works. That letter requested further affirmation of the material's quality and stated that "...Atlantic Beach has made emphatically known their desire that dredged material from the river channel not be used on their beach at any future date." The City of Atlantic Beach was neither copied with this letter nor consulted in this matter.In fact,Atlantic Beach is very much interested in the placement of suitable,dredged maintenance-material on its beaches. Coastal engineering analysis has demonstrated that the jetties and inlet shoals of the St.Johns River Entrance create a "wave shadow" that extends at least 6,000 to 8,000 feet south of the inlet.Therefore,dredged sand that is placed along this shoreline actually offers little benefit as a "feeder beach" to the County's shoreline to the south. Instead, the placed sand is as likely to remain along Mayport N.A.S.,or to drift back into the inlet. is•c r r.urr.ULJcr+ hfJJul 1n c e-r o r i goo I U C +( iOJJ rHUt;Ub Mayor John Delaney Page Two of Three June 11, 1998 At $8 per cubic yard (the approximate cost of sand from the County's shore protection project),the 306,000 c.y.that is to be placed upon the beaches has a value of over 2.4M. The placement of the material along the northern limits of the County's beach renourishment project (which most recently ended at about 14th St. of Atlantic Beach) would significantly benefit that project.The State of Florida,Department of Environmental Protection, is likewise keenly interested in placing suitable dredged sand further south of the inlet in order to more effectively return the sand to the littoral system and southerly drift. In fact, F.D.E.P. has discretionary money available to assist in these efforts. Mayor,I would ask that you immediately request the Corps of Engineers to amend this project's Solicitation. to include the option of beach disposal of suitable dredged material along northern Hannah Park,in a uniform berm width between 6,000 and 15,000 feet south of the south jetty. Time is of the essence in this matter.The bid opening is scheduled for June 25,1998. An amendment to the Solicitation could be issued by the Corps that adds a line item Option to the bid sheet.That Option would reflect placement of the 306,000 c.y. of suitable material(estimated) to the southward location noted above,in general accordance with the lines, grades,and specifications already indicated in the construction documents. The bid opening date must be extended to 15 days after the offerors' receipt of the amendment. It is important that the Corps award the work soon so as to encumber its available construction funds;nonetheless, there still remains enough time for this amendment to be issued. The alternative is to issue a modification after the work is ordered; however, the Contractor's cost quotation in this regard is certain to be two to three times that which would be offerred during the bid process. Moreover, additional costs (if any) associated with further-south beach disposal are much more likely to be committed by the Corps as part of an initial award (rather than as a costly contract modification). As noted above, timely opportunities also exist for State funding of additional costs that may be ascribed to the modified beach disposal. 12:21 FROM:OLSEN P55UC1H I t5 7L14-.)i54-1-2,00 I U:&I r DOUR rntiar=•u Mayor John Delaney Page Three of Three June 11, 1998 Thank you in advance for your expeditious attention in this matter. Sincerely, Suzanne Shaughnessy Mayor,City of Atlantic Beach cc: Phil Flood (FDEP) Richard Bonner (USACE) I