07-27-98 vCITY OF ATLANTIC BEACH
COMMISSION MEETING - July 27, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of July 13, 1998
2.Recognition of Visitors:
Commissioner Mike Borno
3.Unfinished Business:
A. Set a tentative budget hearing date (Monday, September 14, 1998 suggested by
staff)(City Manager)
B. Authorize the City Manager to approve the hire of temporary employees without
requiring formal bid process for authorized funded positions (City Manager)
C. Discussion and possible action in connection with parking problems on 10th Street
Mayor)
D. Report and related action in connection with compensation/bonus for lifeguards
Mayor)
E. Authorize the Mayor to execute the amended contract with JEA for sewer service to
Mayport Village (Mayor)
F. Report and related action in connection with flooding on Atlantic Boulevard at the
Sea Turtle (Mayor)
G. Discussion and related action regarding the possibility of reviving the Teen Council
Mayor)
4. Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Bid No. 9798-20 Street Sweeping in Atlantic Beach for a 12-month period -
Award contract to USA Services to sweep every other month at a cost of$19,278
City Manager)
B. Bid No.9798-22 (Rebid)Uniform Rental/Cleaning for Public Works employees
for a 12-month period - Award contract to RUS of Gainesville (City Manager)
Page Two AGENDA July 27, 1998.
C. Bid No. 9798-29 (Rebid) Rehabilitation of four owner-occupied homes -
Award contract to Barnett Construction Inc. for rehabilitation of 41 Ardella Road and
1880 Mayport Road at a cost of $9,304.50 and $8,885.00 respectively; Award
contract to Luckin Construction for rehabilitation of 1855 Mayport Road at a cost of
12,980.00
5.Committee Reports:
A. Animal Control Review Committee, Carolyn Woods, Chair(Mayor)
6.Action on Resolutions:
A. Resolution No. 98-25
Expressing appreciation and gratitude to Atlantic Beach Firefighters for their service
during the recent wildfires in Volusia County(City Commission)
B. Resolution No. 98-26
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 (To establish a budget
for First Night) (City Manager)
C. Resolution No. 98-27
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 (To Fund the Risk
Management Program and Process Safety Management) (City Manager)
7.Action on Ordinances:
A. Ordinance No. 70-98-13: Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, ARTICLE III,
OCCUPATIONAL LICENSE TAX, AMENDING SECTION 20-51,
DEFINITIONS, AND PROVIDING AN EFFECTIVE DATE (City Manager)
8.New Business:
A. Authorize staff to apply for Local Hazard Mitigation Grant and authorize the Mayor
to execute the necessary grant documents (City Manager)
B. Discussion and related action in connection with a Proposed Employee Income Bonus
Program (Commissioner Mitchelson)
C. Action on the request of the YMCA to upgrade their facilities in Jack Russell Park for
the purpose of offering expanded services to the community (City Manager)
D. Discussion and related action regarding Mandalay Park (Commissioner Borno)
Page Three AGENDA July 27, 1998.
9. City Manager Reports and/or Correspondence:
A. Discussion and related action in connection with regional cooperation on fire
inspections
B. Report and related action in connection with a proposed community garden (Mayor)
10. Reports and/or requests from City Commissioners, City Attorney and City Clerk
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,July 24
1998.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, JULY 27, 1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve M S
Theo Mitchelson, Commissioners 0 E
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AND: James Jarboe, City Manager ONE N
Alan C. Jensen, City Attorney COMMISSIONERS N D S 0
Maureen King, City Clerk
The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Danielle Campbell, an employee of the office of
Commissioner Theo Mitchelson , followed by the Pledge of Allegiance to the
Flag.
1. Approval of the minutes of the Regular Meeting held July 13,
1998.
See Page -2-)
2. Recognition of Visitors:
A. Commissioner Mike Borno
Commissioner Borno read a humorous article entitled "If Noah Were Alive
Today" illustrating what he might encounter if trying to build the ark in
today's world.
B. J.P. Marchioli of 414 Sherry Drive commented on an article in the
Shorelines" regarding the use of the Adele Grage Community Center by the
Turtle Patrol, government in the sunshine, and the reduction in the number of
the city's reserve funds.
C. Paul Parsons of 1970 Mipaula Ct. felt the speed bumps on Beach
Avenue were a hazard due to the "recreational" nature of the street and
requested that they be removed. He referenced his letter to the City Manager
ncerning the same dated July 15, 1998 which is attached and made part of
this official record as Attachment A.
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Minutes Page -2-
July 27, 1998
After some discussion, Mayor Shaughnessy requested a recommendation
from the Public Safety Department, requested that the item be placed on the
next Commission agenda for action, and asked that this announcement serve
as the public notice to the residents on Beach Avenue who originally requested
the speed bumps.
D. Joe Posch of 142 Magnolia Street read a letter he had written to the
Commission dated July 6, 1998, requesting access to public records relating to
the design of the core city project by England, Thims and Miller. Mr. Posch's
letter is attached and made part of this official record as Attachment B.
E. P.J. Weatherhold of 316 Oceanwalk Drive North inquired regarding
plans for repaving several streets in Atlantic Beach, including Sherry Drive and
Seminole Road and presented the Commission with a list of pavement patches
n the main roads in the city. The compilation is attached and made part of
tis official record as Attachment C.
The Mayor informed Ms. Weatherhold the repaving was part of the core city
project and would be completed in conjunction with that project.
F. Mayor George Vaughn of the City of Neptune Beach and Chris
Vaughn were introduced by Mayor Shaughnessy. Mayor Vaughn, with the
assistance of his son, Chris, who created the web site, presented an overview
of his city's new web site and described its functions in detail.
At the completion of the presentation, Mayor Shaughnessy thanked the
Vaughns for the very informative presentation.
Approval of Minutes
BEAVER X
Motion: Approve minutes of the Regular Meeting held BORNO X X
July 13, 1998 as presented.
ME SERVE X
MITCHELSON X X
SHAUGHNESSY X
Mayor Shaughnessy stated she would like to amend the minutes to reflect the
following changes: Page -3-, Line 5, change Mr. to Ms., on Page-14-,
Paragraph 2, include the statement "the lawsuit was brought about to correct
x inequity issues and that tax reduction should be returned to the public", and
the top of Page-16- include, for clarification purposes, the motion should
reflect that the City Manager can pursue the feasibility of contracting with an
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Minutes Page -3-
July 27, 1998
inspector to conduct fire inspections for the beaches cities after the policy had
been set by the policy makers in the other two cities.
The Mayor also requested that any attachments to the minutes be included in
the agenda packets. City Clerk King indicated she would do so.
The Mayor then asked for further corrections or amendments to the minutes.
There being none, the minutes were declared approved as amended.
Animal Control Officer- Beach Patrol
Mayor Shaughnessy stated she had read the statement in the minutes that
Public Safety Director Thompson would provide the Commission a more
precise figure concerning the amount of time to be spent on the beach by the
new Animal Control Officer and asked if he could give the report now or at
the end of the meeting.
rublic Safety Director Thompson reported that since beginning work, Ms. Van
Namee had spent a minimum of three hours per day on the beach and had spent
up to six hours there. He further reported that seventeen citations had been
written in the past two days. It was determined that depending on the
circumstances of the day, Animal Control Officer Van Namee would try to
spend a minimum of three hours per day on the beach.
3. Unfinished Business:
A. Set a Tentative Budget Hearing Date (Monday, September
14, 1998 Suggested by Staff) (City Manager)
BEAVER X
Motion: Set a Tentative Budget Hearing date of Monday,
BORNO X
September 14, 1998.
MESERVE X X
MITCHELSON X X
SHAUGHNESSY X
Mayor Shaughnessy asked for clarification of Line 5 on the Certification of
Taxable Value included with Finance Director Van Liere's memo. Finance
Director Van Liere explained that Line 4 was the amount on which this year's
budget would be based.
There was no discussion and the motion carried unanimously.
B. Authorize the City Manager to Approve the Hire of Temporary
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July 27, 1998
Employees Without Requiring Formal Bid Process for Authorized
Funded Positions (City Manager)
Mayor Shaughnessy felt the information provided with the request was
incomplete and asked that it include how much money was needed and how
many positions were being filled.
City Manager Jarboe stated that the request was being made for the position of
Carl Walker and the city would not have any information regarding other
positions until the need arises. City Manager Jarboe requested that the
Commission approve hiring a temporary worker to fill Mr. Walker's position
and if other vacancies occur, the request to fill them would be brought back
before the Commission for approval.
Motion: Waive the city's purchasing requirements and authorize BEAVER X
the City Manager to exceed the $2,500 limit for the temporary hire BORNO X X
of a replacement for Carl Walker.
MESERVE X
MITCHELSON X X
SHAUGHNESSY X
A brief discussion ensued and Mayor Shaughnessy suggested that in the future
a "not to exceed" clause be placed in any motion for a temporary hire request
of this type.
There was no further discussion and the motion carried unanimously.
C. Discussion and Possible Action in Connection with Parking
Problems on 10th Street (Mayor)
Mayor Shaughnessy stated that there was no staff recommendation concerning
the on-going parking problems on 10th Street and did not know what the "fix"
would be.
Rich O'Brian of 5 10th Street a resident of the Island Club Townhomes,
read a prepared statement concerning the on-going parking problem
experienced by the townhome owners. The statement is attached and made
part of this official record as Attachment D. Mr. O'Brian asked that the city
consider reinstating the parking sticker program of the past or designating two
spaces per unit of the public parking spaces on 10th Street for the residents of
Tcland Club, and marking them as such.
Mayor Shaughnessy believed the city could not authorize the private use of
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July 27, 1998
public property and suggested that they might be able to buy some land for
parking. The Mayor explained that the reason the parking sticker program was
discontinued was that its use threatened federal funding for beach
renourishment.
Commissioner Mitchelson suggested that the city dedicate ten spaces for the
residents' use and lease them for a fee of$2.50 per day.
Commissioner Meserve stated he could sympathize with the property owners,
but he did not think the city could legally lease spaces to them. He felt a
possible alternative would be to close the street end and sell the property to the
townhome owners, but because of the limited public parking for ocean access
this would not be practical. He felt this was no answer to the problem created
by the previous developer and owners of the property, and the current
residents were aware there was no on-site parking when they bought their
homes.
city Attorney Jensen expressed concern that leasing or dedicating public
spaces for use by private citizens would "open Pandora's box" causing
citizens or businesses in other areas to make similar requests.
Kay Lanier of 95 10th Street, who lives at the Island Club, inquired as to
who approved the previously designated the parking spaces for the residents.
Much discussion ensued concerning the history of the property. Mayor
Shaughnessy read excerpts from minutes of previous Commission and
Planning Board Meetings indicating the actions taken relative to the property.
Mayor Shaughnessy inquired if the city had any responsibility to correct the
problem. City Attorney Jensen cautioned the Commission against setting a
precedent and advised them to judge each request on its own merits, with
uniform rules and criteria being applied to all requests of a similar nature.
Commissioner Mitchelson inquired if any other areas in the city had this
problem and it was determined that similar parking problems existed for the
area by Ragtime.
After some further discussion, Mayor Shaughnessy stated she would like to
fer action on the request to the next regularly scheduled meeting and
requested that the City Manager, Public Safety Director and City Attorney
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July 27, 1998
make a recommendation concerning the same.
BEAVER X
Motion: Defer action and request alternate solutions to be BORNO X
presented for consideration and possible action at the next MESERVE X
regularly scheduled Commission Meeting. MITCHELSON X X
SHAUGHNESSY X X
Commissioner Borno inquired if there was a Homeowners' Association at the
Island Club and was told there was none.
City Manager Jarboe requested public input for a possible solution. Mayor
Shaughnessy asked Mr. O'Brian to poll the homeowners at the Island Club to
see if there was interest in purchasing or leasing property from the city for
parking.
There being no further discussion, the motion carried unanimously.
Report and Related Action in Connection with
Compensation/Bonus for Lifeguards (Mayor)
BEAVER X X
Motion: Increase salaries 6%, to be effective July 6, 1998, for BORNO X
Atlantic Beach Lifeguards who are currently in their third year or
MESERVE X X
MITCHEL SONmoreoffull-time service. SHAUGHNESS
X
SHAUGHNESSY X
Comissioner Meserve commented that the lifeguards were not paid a lot and
did not receive COLA's and he favored the increase. Commissioner Beaver
concurred and praised their handling of a recent incident on the beach.
Mayor Shaughnessy commented that she wanted budget requests held to a
minimum prior to the budget process and inquired as to why the request was
being made now.
Public Safety Director Thompson stated that the funding was already in the
budget, the lifeguards were highly trained and deserved an increase in wages.
Mayor Shaughnessy inquired if the increase should be retroactive to the
beginning of the season, and Chip Drysdale, Lifeguard Captain, stated there
would not be enough money in the budget if the increase was granted
retroactive to the beginning of the season . It was the consensus of the
ommission to make the increase retroactive to July 6, 1998.
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July 27, 1998
There being no further discussion, the motion carried unanimously.
E. Authorize the Mayor to Execute the Amended Contract with JEA
for Sewer Service to Mayport Village (Mayor)
BEAVER X
Motion: Authorize the Mayor to Execute the Amended Contract BORNO X
with JEA for Sewer Service to Mayport Village. MESERVE X X
MITCHELSON X X
There was no discussion and the motion carried unanimously.
SHAUGHNESSY X
At this point in the meeting Item 6A was taken out of sequence and acted on.
6A. Resolution No. 98-25
Expressing Appreciation and Gratitude to Atlantic Beach
Firefighters for Their Service During the Recent Wildfires in
Volusia County (City Commission) BEAVER x x
BORNO X X
MESERVE X
Motion: Adopt Resolution No. 98-25.
MITCHELSON X
SHAUGHNESSY X
Mayor Shaughnessy read in its entirety Resolution No. 98-25 expressing
praise and gratitude to the Atlantic Beach Firefighters for their service
during the recent Volusia County wildfires.
Mayor Shaughnessy presented the framed document to the Firefighters.
There was no discussion and the motion carried unanimously.
F. Report and Related Action in Connection with Flooding on
Atlantic Boulevard at the Sea Turtle (Mayor)
Mayor Shaughnessy explained the problem as it exists in the area between the
Sea Turtle Inn and the Neptune Beach Lifeguard Station.
Motion: Authorize the City Manager to get with the City Manager
BEAVER
BORNO X X
of Neptune Beach and come back to us with a plan for a suitable MESERVE x X
ramp as a stop gap measure to solve the problem of access through MITCHELSON X
the area and still allow ingress/egress of emergency vehicles. SHAUGHNESSY x
Mayor Shaughnessy stated she had observed the seawall at the Sea Turtle and
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July 27, 1998
it was beginning to crumble from what appeared to be water damage. City
Manager Jarboe felt that was not the city's responsibility. He believed it was
the property owner's responsibility because most of the water was coming off
the Sea Turtle building.
Mayor Shaughnessy inquired if there were any working drains in the area and
City Manager Jarboe stated there was one drain that went to the french drain on
the beach in Neptune Beach's system and it barely works. He indicated the
nearest drain in Atlantic Beach's system was located at Ahern and East Coast
Drive and was not large enough to handle the water.
Considerable discussion ensued concerning the poor drainage in the Town
Center area. Mayor Shaughnessy then inquired if there was some way to divert
the water when it accumulated. City Manager Jarboe indicated it would have
to be pumped to Ahern Street and East Coast Drive in Atlantic Beach and it
was not feasible.
Discussion then turned to a proposed handicapped access walkway to be
constructed in the area. City Manager Jarboe stated it would be constructed
with a guardrail on the Neptune Beach side, even with the existing concrete
wall along the Lifeguard Station. City Manager Jarboe indicated Sam
Mousa, Public Works Director for the City of Jacksonville, had indicated that
12,000.00 was still available in his budget and that could be used for this
project.
Mayor Shaughnessy stated the existing vegetation and sprinkler system float
out of the ground when the area floods, and unless the problem is resolved, the
area will continue to look like a neglected area of the city.
Following further discussion, Mayor Shaughnessy inquired if there was a
permanent, engineered fix for the problem, and City Manager Jarboe responded
nothing had been done at this time.
A discussion of Town Center maintenance ensued and the Mayor Shaughnessy
stated that several Neptune Beach City Council Members had indicated a
willingness to participate in the care and maintenance of Town Center and
wanted to set up a joint meeting to tour Town Center to determine what
needs to be done. Mayor Shaughnessy commented that both cities had
eautification Committees that would probably like to participate in the
project.
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Mayor Shaughnessy inquired as to where the funding would come from for the
project and City Manager Jarboe stated it could come from the General Fund,
Convention/Development Tax or from the $12,000 left in the Town Center
budget, if they are agreeable to it.
G. Discussion and Related Action Regarding the Possibility of
Reviving the Teen Council (Mayor)
Mayor Shaughnessy stated she had not received any input from the
Commission regarding the request and stated that the Teen Council was put
together by former Mayor Fletcher to promote teen activities.
Commissioner Beaver stated he would like to see the group revived and might
know someone who would be interested in serving.
Dorothy Kerber of 365 1st Street also provided information concerning the
een Council.
Commissioner Meserve suggested that the City Newsletter be used to solicit
interest in reviving the group.
Commissioner Borno believed Commission action should be determined by the
need and interest expressed by the Community.
There was no Commission action relative to the Teen Council at this time.
H. Sustainable Communities Network
Mayor Shaughnessy inquired if there was any follow-up regarding the
Sustainable Communities Network from the Department of Community
Affairs. Community Development Director Worley stated had requested the
information packet but had not received it yet. He further stated that he felt the
city would still be able to join.
Mayor Shaughnessy requested that Mr. Worley let her know if the city can join
as soon as the information is received. He stated he would do so.
d. Consent Agenda:
A. Bid No. 9798-20 Street Sweeping in Atlantic Beach for a 12
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Month Period - Award Contract to USA Services to Sweep
Every Other Month at a Cost of$19,278 (City Manager)
B. Bid No. 9798-22 (Rebid) Uniform Rental/Cleaning for Public
Works Employees for a 12 Month Period - Award Contract to
RUS of Gainesville (City Manager)
C. Bid No. 9798-29 (Rebid) Rehabilitation of Four Owner-
Occupied Homes - Award Contract to Barnett Construction,
Inc. For Rehabilitation of 41 Ardella Road and 1880 Mayport
Road at a cost of$9,304.50 and $8,885.00 Respectively; Award
Contract to Luckin Construction for Rehabilitation of 1855
Mayport Road at a Cost of$12,980.00
Mayor Shaughnessy inquired if anyone wished to remove any item from
the Consent Agenda for discussion. Items A and C were removed from
the Consent Agenda by Mayor Shaughnessy for further discussion.. BEAVER X X
BORNO X
Motion: Approve Consent Agenda Item B as
MESERVE X X
MITCHELSON X
presented. SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
A. Bid No. 9798-20 Street Sweeping in Atlantic Beach for a 12
Month Period - Award Contract to USA Services to Sweep
Every Other Month at a Cost of$19,278 (City Manager)
Mayor Shaughnessy felt that sweeping every other month was
inadequate, and brief discussion ensued concerning the merits of more
frequent sweeping. City Manager Jarboe explained that traditionally the
sweeping had been done on a bi-monthly basis and it was also a budget
consideration. Public Works Director Kosoy stated that the DOT
inspects the sweeping done by the city for them on Atlantic Boulevard
and Mayport Road and has approved the bi-monthly sweeping.
It was suggested that funds for additional sweeping be discussed at either
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the goal setting session or during the budget hearings.
BEAVER X X
BORNO X
Motion: Award Contract to USA Services to sweep very other MESERVE X X
month at a cost of$19,278.00 MITCHELSON X
SHAUGHNESSY X
The motion carried unanimously.
C. Bid No. 9798-29 (Rebid) Rehabilitation of Four Owner-
Occupied Homes - Award Contract to Barnett Construction,
Inc. For Rehabilitation of 41 Ardella Road and 1880 Mayport
Road at a cost of$9,304.50 and $8,885.00 Respectively; Award
Contract to Luckin Construction for Rehabilitation of 1855
Mayport Road at a Cost of$12,980.00
Zayor Shaughnessy stated that the information included was incomplete
and deferred action on Bid No. 9798-29 to the August 10, 1998
Commission Meeting.
Action on Bid No. 9798-29 was reconsidered and acted on under Item
10 - Commissioner Meserve's Report).
5. Committee Reports:
A. Animal Control Review Committee, Carolyn Woods, Chair
Mayor)
Mayor Shaughnessy deferred Item 5A because no one was present from
the Animal Control Review Committee to give the report.
6. Action on Resolutions:
A. Resolution No. 98-25
Expressing Appreciation and Gratitude to Atlantic Beach
Firefighters for Their Service During the Recent Wildfires in
Volusia County (City Commission)
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Resolution No. 98-25 was taken out of sequence and adopted after Item
3E.
B. Resolution No. 98-26
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
TO ESTABLISH A BUDGET FOR FIRST NIGHT) (CITY
MANAGER) BEAVER X
BORNO X X
Motion: Adopt Resolution No. 98-26. MESERVE X
MITCHELSON X X
SHAUGHNESSY X
Mayor Shaughnessy requested that account numbers be included in
future budget resolutions. Finance Director Van Liere stated that he
ould do so.
There being no further comments or discussion, the motion carried
unanimously.
C. Resolution No. 98-27
A RESOLUTION AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
TO FUND THE RISK MANAGEMENT PROGRAM AND
PROCESS SAFETY MANAGEMENT) (CITY MANAGER)
BEAVER X
BORNO X X
Motion: Adopt Resolution No. 98-27. MESERVE X
MITCHELSON X X
Following a brief discussion, the motion carried unanimously.
SHAUGHNESSY X
7. Action on Ordinances:
A. Ordinance No. 70-98-13: Introduction and First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER
20, TAXATION, AMENDING SECTION 20-51, DEFINITIONS
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AND AN EFFECTIVE DATE (CITY MANAGER)
BEAVER X X
BORNO X
Motion: Approve passage of Ordinance No. 70-98-13 on first MESERVE X X
reading. MITCHELSON X
SHAUGHNESSY X
Mayor Shaughnessy read the ordinance by title only and stated the public
hearing would take place on August 10, 1998.
There was no discussion and the motion carried unanimously.
8. New Business:
A. Authorize Staff to Apply for Local Hazard Mitigation Grant and
Authorize the Mayor to Execute the Necessary Grant Documents
City Manager)BEAVER X X
BORNO X
Motion: Authorize staff to apply for Local Hazard Mitigation MESERVE X X
Grant and authorize the Mayor to execute the necessary Grant MITCHELSON X
Documents. SHAUGHNESSY X
City Manager Jarboe explained that earlier the Commission had expressed
interest in using some of the grant money for the installation of underground
electrical lines, however, there is a limited amount of money of approximately
100,000.00 to be split several ways. The state does not feel this type of
funding is a priority, and it has been recommended the grant money be used to
retrofit public facilities.
There being no further comments or discussion, the motion carried
unanimously.
B. Discussion and Related Action in Connection with a Proposed
Employee Income Bonus Program (Commissioner Mitchelson)
Motion: Approve employee bonus program of 10% of one year's
MITCHELSON X
savings with a $4,000.00 cap, as recommended in Commissioner
SHAUGHNESSY X
Mitchelson's memo to the City Manager.
Commissioner Mitchelson explained his proposed bonus program as outlined
his memo to the City Manager which is attached and made part of this
ficial record as Attachment D.
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Commissioner Meserve stated that he supported the bonus concept as
presented, but did not feel management should participate.
Commissioner Mitchelson stated that his motion could be amended to exclude
management.
Following further discussion it was felt that the Commission could not make a
final decision until a written plan was drafted.
After some further discussion, Mayor Shaughnessy and Commissioner
Mitchelson withdrew their respective motion and second.
City Manager Jarboe suggested removing that he be removed from the plan
and he would evaluate/administer it on a quarterly basis for the Commission.
Motion: Approve in concept a citywide employee bonus program BEAVER X
and having done so, come back with specific details as to how such
BORNO X
ME SERVE X X
a program would function, for consideration by the full MITCHELSON X X
Commission, as outlined in Commissioner Mitchelson's undated SHAUGHNESSY X
memo to City Manager Jarboe.
Mayor Shaughnessy suggested exempting all of management positions, but
allow them to share in the dispersal of the Christmas bonus. Mayor
Shaughnessy directed Commissioner Mitchelson, City Attorney Jensen and
City Manager Jarboe to develop the bonus program.
There being no further discussion, the motion carried unanimously.
C. Action on the Request of the YMCA to Upgrade their Facilities in
Jack Russell Park for the Purpose of Offering Expanded Services
to the Community
Christina Hammersmark, representing the YMCA, stated the YMCA wished to
upgrade the existing building to allow operation of a preschool program, and
requested that they be allowed to install an integrated fire alarm system in the
building as required by HRS, with all costs being paid by the YMCA.
Mayor Shaughnessy then read a memo from Acting Chief Mayo concerning his
Ire inspection of the building. He stated the information was provided because
e city owns the building and this was not included in the city's contract with
the YMCA. Chief Mayo further stated that depending on what part of the
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building was used for the program, an alarm system may not be needed.
City Manager Jarboe stated that he was unaware a day care program was being
run in the building and the YMCA contract with the city requires that before
the YMCA charges anyone for anything, they must contact the City Manager
in writing and have a contract to do so. Other concerns expressed were the
liability involved with the program and the possibility of getting rid of the
trailer, which had been previously discussed by the Commission.
It was the consensus of the Commission that more information was needed,
and Mayor Shaughnessy inquired as to the urgency for the decision. Ms.
Hammersmark stated they would like to have the program implemented on
August 24, 1998.
After some further discussion, it was the consensus of the Commission to defer
action on the YMCA request to the August 10, 1998 Commission Meeting.
Discussion and Related Action Regarding Mandalay Park
Commissioner Borno)
Commissioner Borno stated he would like to have Mandalay Park developed
as a rest area for joggers, walkers and bike riders by installing a drinking
fountain and bench, and having the area cleared of some underbrush. If
approved, the project could be completed by city crews within the existing
budget.
Mayor Shaughnessy requested the dollar cost for the project, and action on the
request was deferred to the August 10, 1998 Commission Meeting.
9. City Manager Reports and/or Correspondence:
A. Discussion in Connection with Regional Cooperation on Fire
Inspections
Mayor Shaughnessy stated there was no report because the policy makers in the
other cities had not yet met to discuss this item.
B. Report in Connection with a Proposed Community Garden
Mayor)
Mayor Shaughnessy read City Manager Jarboe's memo dated July 23, 1998
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July 27, 1998
concerning the proposed Community Garden, which is attached and made part
of this official record as Attachment E.
10. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
CITY ATTORNEY JENSEN
Reported that he had met with the investigator and Assistant State
Attorney concerning the purchase of the Fluidyne Sequencing Batch
Reactor(SBR) for the Buccaneer Wastewater Treatment Plant
expansion and it was determined that there had been no wrong doing in
the selection of Fluidyne. He cautioned the Commission that in the
future, when there is a single source that it be stated that the
requirements of the purchasing code are being waived, as authorized by
Florida Statutes and the City's Purchasing Code.
Updated the Commission on the DRI appeal process and proposed
de novo hearing.
COMMISSIONER MESERVE
Requested reconsideration of Item 4C because he felt adequate
information was included in the bid tabulation sheets given to the
Commission.
Motion: Award contract to Barnett Construction, Inc. for BEAVER X
BORNO X
the rehabilitation of 41 Ardella Road and 1880 Mayport Road MESERVE x X
at a cost of$9,304.50 and $8,885.00 respectively and to Luckin MITCHEL SON X X
Construction for rehabilitation of 1855 Mayport Road at a SHAUGHNESSY X
cost of$12,980.00.
There was no discussion and the motion carried unanimously.
Reported on the recently held Mayport Waterfronts Vision
Meetings and stated a full report would be provided in a week or
so.
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July 27, 1998
COMMISSIONER BORNO
Thanked the City Manager and Staff for the monetary assistance
given to a homeless family which enabled them to get back home
to Pennsylvania.
COMMISSIONER BEAVER
Urged the City Staff to continue to pursue the possibility of putting the
Commission Agenda Packet on disk and requested that in the future
compatible software programs be used within the various departments
to facilitate the same.
MAYOR SHAUGHNESSY
Requested that the clock in the Commission Chambers be moved to the
west wall of the building.
Commented that the Mayport Vision meetings were excellent.
Inquired if a staff response to Mrs. Tousey's letter had gone out. City
Manager Jarboe stated he would check to see if it had been sent.
Thanked Commissioner Mitchelson for bringing Ms. Campbell from
his office to present the invocation and asked him to share with her the
responsibility of finding someone to deliver the invocation on an every
other meeting basis.
Announced that the Public Hearing regarding the proposed Centex
Homes development would be held before the Land Use and Zoning
Committee (LUZ) on August 4, 1998 at 5:00 p.m.
Commented on a series of meetings concerning the future of the
Ribault Garden Club, formerly the Fort George Golf Course clubhouse.
Mayor Shaughnessy stated the site was park property owned by the
state and they were trying to find an economically viable use for the
property with possible plans for restoration.
City Manager Jarboe stated he was on the state's mailing list and would
receive future information.
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Distributed a sample tracking system used by the City of Neptune
Beach to follow-up on Commission actions and citizen complaints. It
was the consensus of the Commission to give the program a try and the
Mayor requested that the City Clerk's office implement and keep up the
program.
Adjournment
There being no further comments or business to come before the Commission,
the meeting adjourned at 11:38 p.m.
Suzanne Shaug .y
Mayor/Presiding Officer
ATTEST:
V I "Ilh
M. reen King, CM ,
City Clerk
ATTACHMENT A
w ,JULY 27, 1998 COMMISSION MEETING
4* CITY OF
fustic Feat! - 9 vuda
L ••800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE(904) 247-5800
FAX (904) -5805
SUNCOM 852-5800
July 22, 1998
Mr. Paul B. Parsons
1970 Mipaula Court
Atlantic Beach, Florida 32233
Re: Beach Avenue
Dear Mr. Parsons:
This is in response to your letter of July 15, 1998 (copy attached for your ready
reference) concerning your desire to have speed bumps removed on Beach Avenue. As
you indicated in your letter, you are aware that the City Commission authorized the
installation of the speed bumps. Therefore, I am sending a copy of your letter requesting
the removal of the speed bumps to the City Commission for their consideration.
If I can be of assistance in any way please call on me.
Sincerely,
J es R. Jarboe
City Manager
JRJ:tl
Copy to:Mayor and City Commission
Maureen King, City Clerk
David Thompson, Director of Public Safety
Bob Kosoy, Director of Public Works
S
ih
TT CHMENT C
JULY 27, 1998 COMMISSION MEETING —
Summary:
Island Club is a building of 10 Individually owned Townhomes at 10th street
at the ocean and Beach Avenue. The value of the group of townhomes is
approximately 1.5 million dollars.
Parking at Island Club is limited to 23 parking spaces and is owned by the
City of Atlantic Beach.
Some may ask why would someone buy a townhome with out parking ? In
the mid 1980's each townhome had two designated and numbered parking
places and should someone park in your space(s), the Atlantic Beach Police
Dept. would tow the car parked in your spot. At some point (near 1990)this
enforcement ended.
Then parking sticker program worked well to control the parking situation in
front of Island Club but when it expired our parking problem again surfaced
to its current problem.
It has become known that anyone can park in those spaces and often there is
no parking for the owners of the townhomes. It has become a near
unbearable situation to come home and have no place to park to enter your
home that you pay $ 4,500 ( # 5) in annual property taxes.
We are seeking your help with our situation.
L____
1
ay rA.
I0 _
1
w._,, 1:‹11,a \
CA t*1
ATTACHMENT D
TO: Jarboe.; City Manager of Atlantic Beach _
JULY 27, 1998 COMMISSION MEETING
FROM7M: Theo Mitchelson
RE: Proposed Employee Income Bonus Program
Dear Jim,
As you know, one of the goals that I spoke of when I was campaigning was an " Incentive
Bonus Program" for our city employees. i use bonus programs for my staff in my company,
and, because of the success I have had with it, I felt that the City of Atlantic Beach couldbenefitfromsuchaprogram.
Many times, the people actually performing a given job may be able to identify different
ways that the job, or a portion of it, could be done with equal or better results, at a cost
savings to the city.
To entice that type of thinking, there should be a reward for such efforts. It is one thing, to
an employee, to just do an excellent job at the work you've been hired to do. it is quite
another to take the extra step and become PERSONALLY involved in saving the city money.
i propose that the program be structured as follows:
Ilan employee identified a way in which the city can save money, and at the same
time, not reduce our level of service, that employee would submit the idea, in writing, for
consideration.
lf, atter review, the city adopts the idea, and it PROVES to produce a cost savings,
then the BONUS of 10%of one year's savings with a$4,000 cap, would be split in half, with
halfgoing to the employee whose idea it was, and the other half going into a "kitty"or "pool"
to be divided among ALL city employees right before Christmas each year.
l'he reason for the "sharing" of a portion of the bonus with all employees is two-fold (I)
Some employees are in a better position, by virtue of the type of job that they do, to receive
such a bonus, and we don't want to create a program that cause divisiveness amongst our
employees. (2)In addition,the goal would be to stimulate this type of thinking across the
board, with all positions, without regard to large or small savings. In that manner, an
employee who contributes an idea with small savings is still motivated to participate because
a general sense of teamwork and cohesiveness has been stimulated. Though their idea did not
result in a large personal monetary reward, even their small contribution is deserved and
appreciated.
From the City of Atlantic Dcach standpoint, this proposal is, at worst,revenue neutral,and at
best. revenue positive. We have nothing to lose and everything to gain.
ATTACHMENT E
r JULY 27, 1998 COMMISSION MEETING
N<0: ;., • CITY OF
414 Alava c 'each - wuda
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904) 247-5800
N ,
A FAX (904) 247-5805
SUNCOM 852-5800
July 23, 1998
Memorandum to:
The Honorable Mayor
and Members of the City Commission
City of Atlantic Beach
Subject:Community Garden
City Commission Members:
This is to give you a brief report on the status of the Community Garden. At the last
Commission meeting of July 13th, Staff was asked to contact the Duval County
Cooperative Agency (DCCA). A brief discussion was held between the Agency
representative, Barbara Daniels and Timmy Johnson. The Agency would be willing to
work with us in a limited nature; it was indicated they would till the garden twice a year.
According to Ms. Daniels the Agency assisted the Boys and Girls Club set up their
garden. When staff conducted a visual inspection, however, the garden had not been
kept up.
We are planning to meet with the DCCA in late August, which is the first opening they
had to meet with us. Also, Patricia Goelz has been on vacation, and as soon as she
returns it is our intention to set up a meeting between staff, Ms. Goelz and the DCCA.
We will keep you apprized of the outcome of the meeting.
Respectfully submitted,
l
J. R. Jarboe
City anager
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