04-24-95 v ATLANTIC BEACH CITY COMMISSION
APRIL 24, 1995
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the Regular Commission Meeting of
April 10, 1995, and Special Called Meeting of April 17, 1995.
2. Recognition of Visitors
3. Unfinished Business:
a. Discussion and related action relative to construction of
Donner Park activity building (Michael Dunlap, Architect)
b. Authorize scheduling of interviews with engineering firms
to provide consultant services in connection with the
replacement of sewer lines and conflicting utilities in
Saltair subdivision (Bob Kosoy)
4. Consent Agenda:
a. Acknowledge receipt of Fire Department report for the
month of March
b. Reject all bids received under Bid No. 9495-9 for
demolition of four houses on Francis Avenue
c. Acknowledge receipt of Public Works status report
5. Action on Resolutions:
a. Adoption of Resolution No. 95-15 to change the name of
the Arts and Entertainment Board to the Cultural Arts
Board
6. Action on Ordinances:
a. Public hearing and final reading of Ordinance No. 95-95-
62 to provide for mitigation for tree removal
b. Introduction and first reading of Ordinance No. 55-95-29
to amend the solid waste collection franchise
7. New Business:
a. Award contract for the expansion of the Atlantic Beach
Wastewater Treatment Plant to Indian River Contractors
b. Award contract to Ray Asher & Sons in the amount of
$4, 429.00 to pave a portion of Donner Road
c. Award contract to Smith & Gillespie Engineers in the
amount of $147,456 for professional services during the
construction of Atlantic Beach wastewater treatment plant
expansion
Page Two AGENDA April 24, 1995
S
d. Appointment to fill one unexpired term on the Arts and
Entertainment Board
8. City Manager Reports and/or Correspondence:
9 . Reports and/or requests from City Commissioners, City Attorney
and City Clerk:
Adjournment
If any person decides to appeal any decision made by the City
Commission with respect to any matter considered at any meeting,
S such person may need a record of the proceedings, and, for such
purpose, may need to ensure that a verbatim record of the
proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person who wishes to speak to the City Commission on any matter
at this meeting should submit a request to the City Clerk prior to
the meeting. Forms are available at the entrance to the Commission
Chambers for your convenience.
i
MINUTES OF THE RDGUTAR MEETING OF ATLANTIC BEACH CITY V V
COMMISSION HELI) ON MONDAY, APRIL 24, 1995 0 0
T T
PRESENT: Lyman T. Fletcher, Mayor E E
Steven M. Rosenbloom D D
Suzanne Shaughnessy
J. Dezmond Waters, III, and
Robert G. Weiss, Commissioners M S
O E
T C
AND: Kim D. Leinbach, City Manager I O Y
Alan C. Jensen, City Attorney NAME OF ONEN
Donna Bussey, Acting City Clerk COMMRS. N D S 0
ABSENT: Maureen King, City Clerk (Excused)
The meeting was called to order by Mayor Fletcher. The
invocation was followed by the pledge to the flag.
1. Approval of the minutes of the Regular Commission meeting
of April 10, 1995 and Special Called meeting of April 17,
1995.
SHAUGHNESSY X x
Notion: Approve minutes of the regular meeting of WATERS X X
LETS X
April 10, 1995 FLETCHER X
No discussion before the vote. The motion carried
unanimously.
SHAUGHNESSY X X
Notion: Approve minutes of the special called meeting of WATERS X X
April 17, 1995 WEISS X
FLETCHER X
No discussion before the vote. The motion carried
unanimously.
2. Recognition of Visitors:
Richard Johnson, 857 Bonita Road, felt there was drug and
crime problems in the Sea Oats area and he asked if the city
would address the problem. Mayor Fletcher asked David
Thompson, Chief of Police, to meet with Mr. Johnson. The
Mayor also asked Kim Leinbach, City Manager, to meet with Mr.
Johnson relative to addressing Code Enforcement problems in
the area. Mr. Johnson asked that the "Welcome to Royal Palms"
sign be erected.
Rocky Russell, 460 Ocean Boulevard, indicated he wished a
matter concerning property he intended to purchase at 380
Seminole Road be placed on the agenda. The Mayor indicated
the matter would be placed on the agenda of May 8, 1995.
3. Unfinished Business:
a. Discussion and related action relative to constriction of
Donner Park activity building
Commissioner Rosenbloom joined the meeting at 7:20 p. m.
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April 24, 1995
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Mayor Fletcher indicated two issues would be decided upon (1)
placement of the building, and (2) the type of building that
would be built. He indicated site placement would be
discussed first. He reminded everyone that the Parks and
Recreation Board indicated they were in favor of placing the
building at the western end of the park, near the existing
building. Staff and the architect, Michael Dunlap,
recommended placing the building on the east end of the park,
facing Dudley Street. ROSENBLOOM X
SHAUGHNESSY X
Nbtion: Accept Michael Dunlap's recommendation to place WATERS X X
the building at the termination of Dudley Street, on WEISS X X
George Street FLETCHER X
Commissioner Shaughnessy recommended placing the building at
the site where the proposed croquet court was to have been
placed, which was also where volleyball courts were presently
located.
Following discussion, Chief Thompson asked the Commission to
consider the visibility of the building so that the supervisor
who was working in the building would be able to see into the
park. He also asked that space be left around the building so
that a police car would be able to drive around the building.
Following further discussion, the question was called and the
vote resulted in 2-3, with Commissioners Rosenbloom,
Shaughnessy, and Waters voting nay. The motion failed.
It was suggested that the commission attend the Parks and
Recreation Sharette scheduled for May 6, 1995 at which time
alternative sites could be examined, and that final action be
postponed until the next regular commission meeting of May 8,
1995.
VSENBLOOM X
Motion: Postpone action until the regular meeting of May SHAUGHNESSY X X
8, 1995. Have the Ccnmission attend the Parks and WATERS X
Recreation Charette of May 6, 1995 at which time WEISS X
alternative plans and sites will be examined FLETCHER X X
Whereas it was felt by some commissioners that the Charette
should be attended and visual inspections made of the sites
under discussion, it was felt by other commissioners that the
matter should not be postponed and should be acted upon.
The question was called and the vote resulted in 2-3 with
Commissioners Rosenbloom, Waters, and Weiss voting nay. The
motion failed.
It was suggested that the Commission meet one afternoon at a
mutually agreeable time, conduct visual inspections of the
sites under discussion, and vote on the matter.
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April 24, 1995
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Motion: Postpone action and have the City Clerk arrange COMMRS. MSYN
. . . nil *IN ra IC- I '•, • -•v•1 + Tei62.4 . • ROSENBLOOM X X
advertised, one afternoon in the existing Community SHAUGHNESSY X
Center at Donner Park, at which time a final decision on WATERS X
the site of the building will be acted upon WEISS X X
FLETCHER X
The question was called and the vote resulted in 4-1, with
Commissioner Waters voting nay. The motion carried.
Michael Dunlap agreed to mark locations of the proposed sites
for the building and the City Manager was instructed to
oversee the matter.
Gail Baker was asked to post announcements in the neighborhood
indicated the time and date of the meeting.
Mayor Fletcher indicated discussion would commence relative to
the type of building that would be built in Donner Park.
Motion: Approve Base Building A, Alternate 1, with ROSENBLOOM X
covered porch, pursuant to Exhibit A, Project Cost SHAUGHNESSY X X
Summary, dated 1/9/95, attached herewith WATERS X
WEISS X
A discussion ensued relative to the porch and it was felt that FLETCHER X X
the porch was necessary to the building.
It was explained Base Building A was of wood frame, similar to
residential construction, Building B was of steel frame
similar to a metal building structure, and Building C was a
wood truss similar to Building A but the walls would be eight
inch concrete block. Mr. Dunlap recommended Building A,
because he felt the workmanship of wood frame would be
superior to that of concrete block.
When asked the type of building that would best withstand
a hurricane, Mr. Dunlap replied that both wood and masonry
would withstand wind forces equally.
Commissioner Weiss suggested the building be comprised of
masonry and having the finish similar to the building at
Russell Park where it would be possible to paint the finish.
The question was called and the vote resulted in 2-3 with
Commissioner Rosenbloom, Waters, and Weiss voting nay. The
motion failed.
Notion: Approve Base Building C, Alternate 1, to be built ROSENBLOOM X X
of concrete block and trim with cedar shingle or an SHAUGHNESSY X
appropriate single, with covered porch WATERS X
WEISS X X
Following brief discussion the question was called and the FLETCHER X
vote resulted in 3-2 with Commissioner Shaughnessy and Mayor
Fletcher voting nay. The motion carried.
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April 24, 1995
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au isbionel Shauyhnessy referred to accesses to outside
bathrooms and asked if Mr. Dunlap would have an alternate
drawing regarding the bathrooms by the time of the special
called meeting. The City Clerk was asked to make sure the
special called meeting was coordinated with Mr. Dunlap, the
Architect. ROSENBLOOM X
SHAUGHNESSY X X
Mbtion: Approve inclusion of Alternate 2, concession WATERS X
stand, and delete the cost of the interior kitchen WEISS X X
FLETCHER X
Commissioner Shaughnessy indicated the plan that was given to
the Commission contained an interior kitchen and a concession
stand (plan attached hereto and made a part hereof-Exhibit B) .
After considerable discussion it was suggested that the
concession stand could serve as the kitchen, and, in addition,
provide a separate room that could be used for small group
meetings.
Commissioner Shaughnessy felt if the concession stand was not
built along with two exterior bathrooms, that the need would
have to be faced in the future. She felt it was best to build
to the needs now, under one roof, rather than in the future
having to build a second or a third building.
4110 Mr. Dunlap explained it would cost an additional $25,000 to
have exterior bathrooms under the same roof, as an attachment
somewhere to the building.
Mr. Dunlap indicated alternates would not be included in the
design fee.
The question was called and the vote resulted in 4-1, with
Commissioner Rosenbloom voting nay. The motion carried.
Commissioner Shaughnessy left the roan at 8:55 p. m.
b. Authorize scheduling of interviews with engineering firms
to provide consultant services in connection with the
replacement of sewer lines and conflicting utilities in
Saltair subdivision
Mayor Fletcher explained interviews would be conducted and an
engineer selected for the project at the next commission
meeting. He indicated city staff recommended as follows: 1.
Sims Design Consulting, Inc. , 2. Pitman-Hartenstein & Assoc. ,
Inc. , and 3. Smith & Gillespie Engineers, Inc.
ROSENBLOOM X
Notion: Schedule interviews with engineering firms as SHAUGHNESSY X
follows: 1. Sims Design Consulting, Inc., 2. Smith & WATERS X X
Gillespie Engineers, Inc., 3. Connelly & Wicker, Inc. WEISS X
and 4. J. Lucas and Assoc., Inc. FLETCHER X X
411
Commissioner Rosenbloom asked what was the rationale for
eliminating Pitman-Hartenstein & Assoc. , to which the Mayor
replied he would like to spread the work around. When asked
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April 24, 1995
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low iuueh work smith & Gillespie had done tor the city in the
past, Bob Kosoy, Public Works Director, replied they had done
several jobs but no design work for several years.
Commissioner Rosenbloom felt Pitman-Hartenstein & Assoc.
should be placed on the list.
Commissioner Weiss felt staff had ranked the firms and the
Commission should rely on staff, and he also felt the top
firms should be selected.
Commissioner Waters appreciated staff ranking firms, but he
felt including smaller, local firms was important.
Mayor Fletcher felt the only difference between smaller and
larger firms was staffing, and that staffing could be added
when necessary.
A recess was called from 9:00 p. m. until 9:15 p. m. , and when
the meeting resumed all commissioners were present.
ROSENBLOOM X X
Amended Motion: Add Pit man-Hartenstein & Assoc. SHAUGHNESSY X
to list to be interviewed WATERS X x
WEISS X
The question was called on the amended motion and the vote FLETCHER X
resulted in 4-1 with Mayor Fletcher voting nay. The motion
carried.
The question was called on the original motion and the vote
resulted in all ayes. The motion carried.
4. Consent Agenda:
a. Acknowledge receipt of Fire Department report for the
month of March
b. Reject all bids received under Bid No. 9495-9 for
demolition of four houses on Francis Avenue
c. Acknowledge receipt of Public Works status report
The Consent Agenda was accepted by the Commission.
5. Action on Resolutions:
a. Resolution No. 95-15 - A RESOLUTION OF THE CITY OF
ATLANTIC BEACH (ATG THE NAME OF THE ARTS AND ENTERTAINMENT
BOARD TO THE CULTURAL ARTS BOARD, AND PROVIDING AN EFFECTIVE
DATE.
Mayor Fletcher presented in full, in writing, Resolution No.
95-15. ROSENBLOOM X X
SHAUGHNESSY X X
Notion: Approve passage of Resolution No. 95-15 WATERS X
WEISS X
No discussion before the vote. The motion carried FLETCHER X
unanimously.
Minutes, Page 6
• April 24, 1995
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6. Action on Ordinances:
a. Ordinance No. 95-95-62 - Public Bearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING
CHAPTER 23, VEGETATION, ARTICLE II, TBEI PROTECTION; DELETING
CAIN LANGUAGE AND INSERTING ADDITIONAL IAS; PROVIDING
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
Mayor Fletcher presented, in full, in writing, Ordinance No.
95-95-62, said ordinance having been posted in accordance with
Charter requirements. He opened the floor for a public
hearing and invited comments from the audience.
The following people spoke in opposition to the proposed
ordinance: William Gulliford, Hugh Matthews, Tim Reed, Beth
Robinson, and John Meserve.
Hope Van Nortwick, Chairman of the Tree Board, and Nancy White
spoke in favor of the proposed ordinance.
Since no one wished to speak further the Mayor closed the
Public Hearing. ROSENBLOOM
SHAUGHNESSY
Notion: Approve passage of Ordinance 95-95-62 on Final WATERS X
Reading WEISS
FLETCHER X
Commissioner Waters asked Hope Van Nortwick to explain the
changes from previous language. She explained the ordinance
gave the Tree Board flexibility to form a tree fund, and that
the language was more forceful. She felt it would help people
to respect sites where building would take place so that they
would design structures to accommodate trees.
Commissioner Rosenbloom suggested that the Tree Board, the
Commission, and concerned citizens work together to come up
with compromising language that was agreed upon by everyone.
He felt that a meaningful, more forceful ordinance could be
decided upon.
ROSENBLOOM X X
Amended Motion: Defer action until the meeting of May SHAUGHNESSY X
22, 1995. Have an open group of interested parties meet WATERS X
and care up with mutually agreeable language that is WEISS X X
acceptable to all parties ?LETCHER X
Commissioner Shaughnessy concurred with the amended motion and
suggested that a tree fund be established that would be
equally borne by residents of the city, but not be the burden
of only those who had trees on their lots.
During discussion concerning whether or not the purpose was to
amend the ordinance or totally rewrite the ordinance, it was
decided the purpose was to amend the ordinance.
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Minutes, Page 8
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(pictures attached hereto and made a part hereof - Exhibit D) .
A discussion followed and it was felt it would be possible to
delay the air system, and when the new plant came on line the
conversion could be made. ROSENBLOOM X
SHAUGHNESSY X X
Amended Motion: Add remaining pupp in the amount of WATERS X X
$19,739, Additive Bid D, into the overall bid process WEISS X
Followingbrief discussion, the FLETCHER X
question was called and the
vote on the amended motion resulted in all ayes. The amended
motion carried.
ROSENBLOOM X X
Amended Motion: Approve the base bid plus added SHAUGHNESSY X X
alternate D, F, and G (deductive) WATERS X
WEISS X
Alan Jensen was asked if it would be legal to delay awarding FLETCHER X
part of the bid, to which he replied he did not think it would
be legal to award part of the bid. Whatever portions of the
bid it was determined the city wanted should be awarded at the
meeting and when all portions of the bid were totaled up, the
contractor then got a contract, he explained. If the city
took a portion out and held it for a contractor until a later
time, that would not be legal.
It was felt by some Commissioners that Additive Bid F should
be added at the present time, rather than putting it off.
Mayor Fletcher indicated he was concerned with the change
order issue. He felt there was no leeway in the budget. Jim
Jarboe advised there would be some residual money left in the
Barnett loan by not doing certain projects in the amount of
approximately $70,000. In addition, he added, there was money
in the reserves that could be used in case of a change order,
if the change order was within reason.
Bill Pitman advised it would be possible to contract for the
full amount and if it became apparent that the city would be
short of money, a portion could be taken out of the contract.
Legally, in any contract 15 percent could be deducted or
added, he explained. In other words, if there was not enough
funding for Additive F, it could be taken out of the contract.
The question was called on the amended motion to approve the
base bid plus added alternate D, F, and G (deductive) and the
vote resulted in all ayes. The motion carried.
b. Award contract to Ray Asher & Sons in the amount of
$4,429.00 to pave a portion of Donner Road
George Worley reported as per the request of the Commission
during the establishment of the 1995 Community Development
Block Grant budget, staff included $12,000 for the paving of
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April 24, 1995
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Che ecuieiitly unpaved section of Donner Rte. A budget
amendment was approved last month by the City Commission which
transferred $5,000 into housing demolition. He reported the
current budget for paving was $7,069.00. Staff obtained five
quotes for the paving and it was recommended that the low
quote of $4,429 by Ray Asher & Sons be accepted and that
authorization be granted to staff to proceed with the paving. ROSENBLOOM X x
SHAUGHNESSY X
Notion; Accept the quote of $4,429 by Ray Asher & Sons WATERS X
and authorize staff to proceed with the paving of a WEISS X X
portion of Donner Road FLETCHER X
Following a brief discussion the question was called and the
motion carried unanimously.
c. Award contract to Smith & Gillespie Engineers in the
amount of $147,456 for professional services during the
construction of Atlantic Beach wastewater treatment plant
expansion
Bob Kosoy reported on February 13, 1995 the Commission
authorized negotiation of a contract with Smith & Gillespie
Engineers, Inc. for construction engineering and inspection
(CE & I) of the Atlantic Beach WWTP Expansion Project. It was
estimated at that time that these services should not exceed
$9,000 per month for CE & I or $162,000 for the duration of
the contract.
Mr. Kosoy advised that he had negotiated with Smith and
Gillespie and in addition to performing usual CE & I services,
they would include review of the shop drawings and
certification of the project at its completion. It was
recommended that the contract be approved.
Notion: Approve contract with Smith & Gillespie SHAUGHNEHX
UGHNESSY X X
Engineers in the amount of $147,456 for professional WATERS X X
services during the construction of Atlantic Beach WEISS X
wastewater treatment plant expansion FLETCHER X
Following a brief discussion the question was called and the
motion carried unanimously.
d. Appointment to fill one unexpired term on the Arts and
Entertainment Board
Mayor Fletcher asked that the appointment be deferred until
the next meeting, and the commission concurred.
8. City Manager Reports and/or Correspondence:
Kim Leinbach reported the total legal expense relative to the
lawsuit against the City of Jacksonville was $148,717 as of
April 17, 1995.
Mr. Leinbach reported the monthly recycling set out rate for
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April 24, 1995
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the community was 95%.
Commissioner Waters referred to land the city owned at Ocean,
Seminole, and 16th Street, and he indicated his desire to
dedicate the land as a passive park. He suggested asking the
citizens of Atlantic Beach for their suggestions in naming the
park, and he felt placing an article in the Tide Views asking
citizens to suggest names for the park would be a good idea.
Staff was directed to prepare a Resolution to dedicate the
land as a passive park with a name to be selected by the
Commission at a later time.
Commissioner Shaughnessy referred to the interior of the
newly constructed concession stand at Jack Russell Park. She
felt the colors that were painted were too vibrant and that
too many colors had been used. She felt the Commission had
made a mistake in allowing the architect to pick the colors.
She indicated she was uncomfortable with a public building not
having more neutral colors, and she indicated her desire to
correct the mistake. She indicated the city painter would be
able to repaint the interior at a cost of between $700 and
$1,300 and she felt the matter should be dealt with as an
emergency because the baseball association wished to use the
building as soon as possible. ROSENBLOOM X X
SHAUGHNotion: Treat repainting of interior of Russell Park WATERS
X X
ERSX
Concession Stand as an emergency WEISS X
FLETCHER X
Commissioner Waters felt the repainting could be accomplished
in three to five years, but that it was not necessary to
repaint at the present time.
Commissioner Shaughnessy explained the amount of money to
repaint was within the authority of the City Manager.
Following a brief discussion, the question was called and the
vote resulted 3-2 with Commissioners Waters and Weiss voting
nay. Mayor Fletcher explained it required a vote of
four-fifths of the Commission to declare an emergency. Thus,
the motion failed
Mayor Fletcher suggested discussing the matter at the Special
Called meeting that would be called at the Donner Community
Center to decide on the site of the building. He indicated
this matter would be placed on the agenda for discussion.
Commissioner Shaughnessy complimented Carl Walker concerning
the planted areas of the City. She indicated the Donner
Community Cleanup would be Saturday April 29, 1995 from 9:00
a. m. until Noon.
Commissioner Weiss indicated there still was no agreement from
Tam Welch, in the form of a Memorandum of Understanding to
send to the Department of Interior stating that the City of
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Jacksonville was not going to pick up all the liability of
everything that happened on the beach during renourishment.
He indicated there still was not a definite time to get sand
on the beach. He invited everyone to send comments to
appropriate people.
Mayor Fletcher indicated he had been invited to attend a
change of command at the Naval Air Station at NAS on May 12,
1995 at 10:00 a. m. Neither the Mayor nor Commissioner
Waters could attend, and Commissioner Weiss indicated he would
represent the Mayor.
Mayor Fletcher advised the Teen Council's Tennis Tournament
would be on May 13th and 14th and the fie reading would be
May 7th at ABET. poetry
Mayor Fletcher advised the 16th Street Access would be on the
agenda of May 8, 1995.
There being no further business the Mayor adjourned the
meeting at 11:40 p. m.
4IWPP /c,
/ice'
/ . T. Fletcher
Mayor/Presiding Officer
ATTES T:
Donna Bussey
Acting City Clerk
Ex ti,` 6, f /
DONNER PARK COMMUNITY CENTER
PROJECT COST SUMMARY
1/9/95 Staff recommendation
1 BASE BUILDING A 1922sf $107,800.00
BASE BUILDING B $107,944.00 $107,944.00
BASE BUILDING C $110,440.00
2 ALTERNATE 1 $37,600.00
COVERED PORCH
3 ALTERNATE 2 $6,000.00
CONCESSION
4 SITEWORK $10,000.00 $6,000.00
ESTIMATED COST $161,544.00 $113,944.00
base sq ft (B) $56.16 ($5,000.00) fibergl shin
sq ft total project $84.05 ($2,000.00) flooring
$106,944.00
DONNER PARK COMMUNITY CENTER
12/15/94
DIV1 GENERAL CONDITIONS
90100 $7,208.00
DIV 2 SITEWORK
COMPACT FILL CY 180 $1,440.00
SOIL TREATMENT SF 1800 $270.00
DEWATER
TREE PROTECTION LS $200.00
$1,910.00
DIV 3 CONCRETE
FOOTINGS 12 X 24 LF 180 $1,530.00
4" CONCRETE SLAB SF 1800 $3,150.00
$4,680.00
DIV 4 MASONRY
8" CMU FOUNDATION SF 500 $2,000.00
FILL CELLS SF 500 $750.00
$2,750.00
DIV 5 METALS
$0.00
DIV 6 CARPENTRY
EXT 2X6 WALLS 12'HT LF 180 $2,160.00
INT 2X4 WALLS 10' HT LF 188 $1,504.00
1/2" PLY SHEATHING SHTS 65 $1,820.00
FRAME GABLE ENDS LS $300.00
. INT TRIM LS $1,000.00
SHELVING LS $400.00
KIT BASE / WALL CAB LF 8 $1,200.00
BATH VANITY LF 5 $250.00
ACESS LADDER LS $150.00
CEDAR SHINGLES / FELT SF 2400 $6,000.00
EXT TRIM / LOUVERS LS $1,200.00
WOOD TRUSSES LS $4,600.00
1 X BRACING LS $200.00
CONNECTORS LS $500.00
WIND BRACING LS $1,000.00
3/4" SHEATHING $2,700.00
$24,984.00
DIV 7 THERMAL / MOISTURE
ROOF FELT SF 2200 $220.00
STANDING SEAM 24 GA SF 2200 $6,710.00
R19 WALLS SF 1600 $672.00
R30 WALLS SF 1800 $1,080.00
EAVE DRIP/FLASH LS $500.00
BUILDING WRAP SF 2000 $300.00
$9,482.00
DIV 8 DOORS / WINDOWS
EXT DOORS ENTRY LS $2,000.00
EXTDOORS EA 2 $800.00
EXT DOORS PR $550.00
INT DOORS EA 4 $600.00
INT DOORS PR 2 $500.00
WINDOWS PELLA 11 $7,810.00
HARDWARE LS $1,000.00
$13,260.00
DIV 9 FINISHES
1/2" GYP BOARD SF 5600 $3,640.00
5/8" GYP BOARD SF 120 $90.00
2 X 2 ACT TILE SF 1680 $2,100.00
CT FLOOR SF 120 $600.00
CT BASE LF 60 $270.00
SHT VINYL SY 192 $6,144.00
CT WAINSCOT SF 300 $1,500.00
PAINT GWB SF 5060 $1,518.00
PAINT DOORS 11 $440.00
PAINT SEAL EXT LS $1,000.00
PAINT TRIM EXT LS $400.00
PAINT TRIM INT LS $300.00
$18,002.00
DIV 10 SPECIALTIES
TOILET ACCESSORIES 2 $400.00
URINAL SCREEN 2 $200.00
MIRRORS 3 $255.00
GRAB BARS 2 $300.00
$1,155.00
DIV 15 PLUMBING
FIXTURES/ ROUGH IN 9 $4,500.00
HVAC
4 TON HEAT PUMP 4 $4,400.00
ATTIC FAN $400.00
$4,800.00
DIV 16 ELECTRICAL
SERVICE / DIST SF 1800 $2,700.00
LIGHTING FIXTURES SF 1800 $1,350.00
POWER SF 1800 $1,350.00
$5,400.00
SUBTOTAL $98,131 .00
CONTRACTOR FEE (10%) $9,813.10
TOTAL ESTIMATED CONSTRUCTION $107,944.10
COST - BUILDING
DONNER PARK COMMUNITY CENTER
SITEWORK AND IMPROVEMENTS
CLEARING $2,000
FILL (+ 1-FT Building Area) $2,000
Water & Sewer Services $1,000
Concrete Sidewalks $1,000
Landscaping Allowance $4.000
TOTAL - Sitework and Improvements $10,000.00
COVERED DECK
DIV 1 GENERAL CONDITIONS
JOB SITE OVERHEAD 8% $2,536.08
DIV 3 CONCRETE
FOOTINGS 28 $1,400.00
DIV 4 MASONRY
8" CMU PIERS 28 $840.00
GROUT PIERS 28 $280.00
$1,120.00
DIV 6 CARPENTRY
2X10 JST. P.T. 10' 180 $1,791 .00
2X8 RAFTERS P.T. 14' 140 $1,561.00
2X12 BEAMS P.T. 10' 60 $891.00
2X6 COLUMBS 8' 80 $412.00
5/4"X6" FLR DECKING 10' 4440 $3,552.00
5/8" T-111 ROOF DECKING 84 $2,100.00
1X8 TRIM 1200 $1,500.00
1X12 TRIM 560 $1,064.00
CONNECTOR 1 $500.00
LABOR 1700 $5.950.00
$19,321.00
DIV 7 THERMAL & MOISTURE
STANDING SEAM SF 2400 $7,320
30# FELT 2400 240
7560
DIV 9 FINISHES
PAINT/STAIN LS 1 800
DIV 16 ELECTRICAL
LIGHTING ALLOWANCE LS 1 1500
SUBTOTAL $34,237.08
CONTRACTOR FEE (10%) $3,423.71
TOTAL $37,660.79
• r . f •
•
• CITY OF
I '� rleia.ztic Eeeid - 76vuda
800 SEMINOLE ROAD
— --- — --- ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
FAX(904)247-5805
April 18, 1995
TO: The City Commission
FROM: Kim Leinbach, City Manager 4c
RE: Recommendation for Award of the Atlantic Beach Waste Water Treatment
Plant Expansion
I. RECOMMENDATION OF AWARD
After a careful review of the bid with the staff, the design engineer and the Utilities
Director, it is my recommendation that Indian River Contractors be awarded the Bid
as the low and best responsive bidder. My recommendation is based on the base bid
and the additive & deduct recommended by me for the new Atlantic Beach Waste
Water Treatment Plant Expansion (See "Basis For Recommendation" below).
II. BREAKDOWN FOR RECOMMENDED BID AWARD
A. Base Bid (Item #1) $3,951,850
B. Additive Bid F Aeration System (Item #7) 66.700
Sub total $4,018,550
C. Deductive Bid G 1100 KW Generator Set (Item #8) -34,550
Total $3,984,000
III. BASIS FOR RECOMMENDATION
The additives listed below were not select for the following reasons:
ITEM #2 ADDITIVE BID A - NEW OPERATIONS BUILDING -
In discussions with the design engineer it was found that all operations could be
carried out over the next several years without a new building. It is felt that the
operations building could be added on later when the lab is expanded.
To try to stay within the City's original budget projection, this additive was not
recommended.
ITEM #3 ADDITIVE BID B - LABORATORY BUILDING -
In discussions with the design engineer it was found that the expansion of the
laboratory building was not needed in the immediate future. Also, he felt that
majority of this additive could be done in-house. To try to stay within the City's
budget projection this additive was not recommended.
ITEM # ADDITIVE BID C - NEW SCREENING CONVEYOR -
In discussions with the design engineer it was found that this additive was not a
necessity. In house adjustments by staff can be made at a minimum cost. To try to stay
with in the City's budget projection, this additive is not being recommended.
ITEM #5 ADDITIVE BID D - NEW RAS/WAS PUMP NO. 4
In discussions with the design engineer it was found that this additive would not be
needed in the next five or more years. To try to stay within the City's budget
projection, this additive was not recommended.
ITEM #6 ADDITIVE BID E - NEW BLOWER NO. 6
In discussions with the design engineer it was found that this additive was not needed
until several years into the future. To try to stay within the City's budget projection,
this additive was not recommended.
The additive and deductive below were selected for the following reasons:
ITEM #7 ADDITIVE BID F - WWTP NO. 2 AERATION SYSTEM
In discussions with the design engineer it was found that this additive would give the
sewer plant a greater capacity for better processing of sludge. Also, it would provide a
backup holding capacity in an emergency.
ITEM #8 DEDUCTIVE BID G - 1100 KW GENERATOR SET -
It was found that the savings realized by selecting this deductive would be almost equal
to the cost of a new 300 kW generator for the Buccaneer Plant. To stay within the
City's projected budget and to lower cost for the Buccaneer plant this deductive is
recommended.
IV. ORIGINAL AND CURRENT TOTAL COST PROJECTIONS
Original Total Projected Cost as defined in the Barnett Loan $4,500,000*
Present Projected Total Cost Based on City Manager's Recommendations $4,564,000*
* These total cost estimates include design, base bid, additive bids, deductive bids,
testing and resident observation & shop drawings
V. BID TABULATION BASED ON CITY MANAGER'S RECOMMENDATION
Ranked Order of Bids
1. $3,984,000 Indian River Industrial Contractors
2. $4,039,694 Ortega Industrial
3. $4,399,000 Meadors Construction
4. $4,494,000 Elkins Constructors
13I.61. Cid-ClS-1
PITMAN-HARTENSTEIN&ASSOCIATES,INC.
BID TABULATION
WASTEWATER TREATMENT PLANT EXPANSION
CITY OF ATLANTIC BEACH,FLORIDA
BID OPENING DATE:APRIL 6,1995
BID OPENING TIME: 2:00 PM
BIDDER'S NAME ADAMS-ROBINSON ELKINS CONSTRUCTORS INDIAN RIVER ORTEGA INDUSTRIAL WHARTON-SMITH WPC INDUSTRIAL
INDUSTRIAL CONTRACTORS MEADORS CONSTRUCTION CONTRACTORS
ITEM NO. BRIEF ITEM DESCRIPTION BID AMOUNT BID AMOUNT BID AMOUNT BID AMOUNT BID AMOUNT BID AMOUNT BID AMOUNT
1 BASE BID 'I ,38C Ol .J c?_57,Esc).
`f,374,Op.° 3, 95o, dye
2 ADDITIVE BID A /.,
NEW OPERATIONS BUILDING 2.0 cm.) /GU,� I 3-2,cap /6//I7
3 ADDITIVE BID B 0
LABORATORY BUILDING 177-1(O�Z: _
W I/ S� 7� `I),emu �5,c-ET,
4 ADDITIVE BID C
NEW SCREENING CONVEYOR /(S,am 76, 10- S�,art) 7g cup
5 ADDITIVE BID D CC
NEW RAS/WAS PUMP NO.4 .,21 , 73 C/ l'7,05-0 JO,OAU
6 ADDITIVE BID E
NEW BLOWER NO.6
OM 33,SdD ,/-6, aa,-, 3'7,ctiz;
7 ADDITIVE BID F
WWTP NO.2 AERATION SYSTEM /d-S/UrO �G/ ,70fa
o /_V,RTt 101, UD'D
1
8 DEDUCTIVE BID G /b/
1100 KW GENERATOR SET - r O,0751.) - 3SSO e 3S7D5C /7,OZTO
MAJOR SUBCONTRACTORS
ADDENDUM NO.1 ✓ /
ADDENDUM NO.2
ADDENDUM NO.3 Jr ✓
VV
ADDENDUM NO.4
ADDENDUM NO.5 ✓ / ✓
v
PROPOSAL FORM EXECUTED ✓ / /
5%BID BOND
Y ✓ IV V
BID CHECK LIST ✓ ✓ ✓,
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