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07-24-95 v ATLANTIC BEACH CITY COMMISSION JULY 24, 1995 AGENDA Call to Order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of July 10, 1995 2. Recognition of Visitors A. Report by Steven Davie relative to Jacksonville International Offshore Grand Prix to be held August 10 - 13, 1995 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 3. Consent Agenda: A. Acknowledge receipt of Recreation Department report relative to summer programs and other recreational activities (Timmy Johnson) B. Acknowledge receipt of Public Works projects status report (Bob Kosoy) C. Authorize execution of Mutual Aid Agreement with Duval County Sheriff' s Office and the Cities of Neptune Beach and Jacksonville Beach (Chief Thompson) 4. Action on Resolutions: A. Adoption of Resolution No. 95-22 showing support for a partnership with the City of Jacksonville in the development of Dutton Island as an Intracoastal Waterway park (Mayor Fletcher) 5. New Business: A. Appointment to the Code Enforcement Board to fill the seat vacated by John Venn B. Set tentative millage rate for FY 1995/96 and approve budget calendar (Ann Meuse) C. Approve exchange of vehicles between Atlantic Beach and Ponte Vedra Beach Fire Departments ( Jason Kerr) D. Authorize completion of Additive Bid "F" for the Atlantic Beach Wastewater Treatment Plant Expansion Project (Bob Kosoy) Page Two Agenda July 24, 1995 6 . City Manager Reports and/or Correspondence: 7. Reports and/or requests from City Commissioners, City Attorney and City Clerk: A. Commissioner Waters - Discussion relative to Resolution 85-16 authorizing a more informal dress code during summer months Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person who wishes to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. Forms are available at the entrance to the Commission Chambers for your convenience. • V V O O T T MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY E E COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 D D PM ON MONDAY, JULY 24, 1995 PRESENT: Lyman T. Fletcher, Mayor M S J. Dezmond Waters , III , 0 E Suzanne Shaughnessy T C Robert G. Weiss , Jr. Commissioners I 0 Y NAME OF ONEN AND: Kim D. Leinbach , City Manager COMMRS. N D S 0 Alan C. Jensen , City Attoilicy Maureen King, City Clerk ABSENT: Steve Rosenbloom (Excused) The meeting was called to order by Mayor Fletcher. The invocation was followed by the pledge to the flag. 1 . Approval of the minutes of the regular meeting of July 10, 1995SHAUGHNESSY x X WATERS X Motion: Approve minutes of the regular WEISS X X meeting of July 10 , 1995 =LETCHER X No discussion before the vote. The motion carried unanimously. 2. Recognition of Visitors : A. Report by Steven Davie relative to Jacksonville International Offshore Grand Prix to be held August 10 - 13, 1995 (It was decided to address this matter later in the agenda when Mr. Davie would be in attendance) Richard Johnson, 857 Bonita Road, complimented the Code Enforcement Department of the City relative to resolving problems on Bonita Road. 3. Consent Agenda: A. Acknowledge receipt of Recreation Department report relative to summer programs and other recreational activities B. Acknowledge receipt of Public Works projects status report C. Authorize execution of Mutual Aid Agreement with Duval County Sheriff ' s Office and the City of Neptune Beach and Jacksonville Beach SHAUGHNESSY X X WATERS X Motion: Approve passage of Consent Agenda WEISS X X FLETCHER X r i V V NAME OF COMMRS. MSYN Minutes , Page 2 July 24, 1995 No discussion before the vote. The motion carried unanimously. 5. Action on Resolutions: A. Resolution No. 95-22 - A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA SHOWING SUPPORT FOR A PARTNERSHIP WITH THE CITY OF JACKSONVILLE IN THE DEVELOPMENT OF DUTTON ISLAND AS AN INTRACOASTAL WATERWAY PARK Mayor Fletcher presented in full , in writing, Resolution No. 95-22 . SHAUGHNESSY X X Motion: Approve passage of Resolution 95-22 HATERS X WEISS X X Thomas Dumas, Real Estate Agent, indicated he represented FLETCHER X Walter E. Dutton, owner of Dutton Island. Mr. Dumas explained he served on the Jacksonville Land Trust Board, and the Board had designated Dutton Island as its number one priority for purchase. He explained he had been asked to assist Atlantic Beach in their application process for the Preservation 2000 grant , and that he also had been working with the Jacksonville Planning Department. He explained the City of Jacksonville had agreed to provide 100 percent of the fundsd to acquire the property. Mayor Fletcher explained that he envisioned the property to be handicap-accessible with passive recreational uses . Mr. Dumas asked that signs prohibiting dumping be placed on the property. The question was called and the motion carried unanimously. At this time Steven Davie joined the meeting and Mayor Fletcher invited him to address the Commission. A. Report by Steven Davie relative to Jacksonville International Offshore Grand Prix to be held August 10-13, 1995 Steven Davie, Acting Director for Motorsport Holdings , Inc. , explained this year ' s boat race would begin at Hanna Park and would end 300 feet north of the Jacksonville Beach Pier. He indicated there would be 103 race teams . He asked permission to block off Atlantic Boulevard, from 1st to 2nd Street, the same as normally blocked off for Town Center events . He asked permission to sell beer and refreshments , and to sell promotional 1 V V V NAME OF COMMRS. MSYN Minutes , Page 3 July 24, 1995 tee-shirts and race programs on the beach. Mayor Fletcher explained that application to hold the event and permission for related activities should be made to the City Manager. Kim Leinbach, City Manager, explained several meetings had been held between Mr. Davie, the Fire Chief, Police Chief , and himself , and that it was agreed Motor Sport Holdings would pay for any expenditures the city would incur over its normal quota of expenditures . Following discussion, Mr. Davie was asked to meet with staff . 5. New Business: A. Appointment to the Code Enforcement Board to fill the seat vacated by John Venn Mayor Fletcher asked the Commission for suggestions for appointment to the Code Enforcement Board. Suzanne Shaughnessy suggested Mark Beckenbach, and Commissioner Waters suggested Rick Mann. Mayor Fletcher asked that the matter be placed on the next agenda. B. Set tentative millage rate for FY 1995/96 and approve budget calendar It was explained as required by the TRIM section of Florida Statute 200.065, the City must set the proposed millage and the date for the public hearing on the tentative budget . Mayor Fletcher suggested that the City Commission set the proposed millage at 3.1721 , with tentative budget hearing on September 11 , 1995, and final budget hearing on September 25 , 1995. SHAUGHNESSY X X Motion: Set the proposed millage at 3.1721, with WATERS X X tentative budget hearing on September 11, 1995, and WEISS X final budget hearing on September 25, 1995 FLETCHER X Under discussion, it was explained that the tentative 1995-96 tax rate was lower by 60 cents per $1 , 000 of assessed property value than last year ' s rate. Kim Leinbach, City Manager, asked for one additional week to submit the budget, and the Commission concurred. The question was called and the motion carried unanimously. C. Approve exchange of vehicles between Atlantic Beach and Ponte Vedra Beach Fire Departments V V NAME OF COMMRS. MSYN Minutes , Page 4 July 24, 1995 Jason Kerr, Firefighter, requested authorization to trade an Atlantic Beach Fire R S-1 (mini pumper) for a Ponte Vedra S-10 (walk in rescue) . It was explained the Atlantic Beach Fire Department and the Jacksonville Beach Fire Department came up with an agreement wherein Jacksonville Beach would take on confined space rescue and Atlantic Beach would take on dive rescue. It was further explained Atlantic Beach did not have a vehicle to serve its needs for the implementation of the agreement , but that Ponte Vedra had such a vehicle. After a series of talks a trade agreement had been reached, and commission approval was recommended at this time to approve the trade of the trucks . SHAUGHNESSY X X Motion: Authorize the trade of an Atlantic Beach WATERS X X Fire R S-1 (mini pumper) for a Ponte Vedra S-10 WEISS X (walk in rescue) FLETCHER X Following a brief discussion the question was called and the motion carried unanimously. D. Authorize completion of Additive Bid "F" for the Atlantic Beach Wastewater Treatment Plant Expansion Project Bob Kosoy, Public Works Director, explained on April 24 , 1995 the City Commission awarded the contract for the Atlantic Beach Waste Water Treatment Plant Expansion Project to Indian River Industrial Contractors , Inc. The Commission decided to delay Additive Bid "F" (construction of the new aeration system in the DAVCO Plant - $66 , 700) until a later date. He indicated over $50,000 had been expended in recent years in repairs , and he recommended modifications be made now, since the price of steel would increase August 1 , 1995. He felt locking in prices now would be in the city' s best interest . He indicated no major change orders were anticipated at this time. SHAUGHNESSY X X WATERS X Motion: Authorize completion of Additive Bid "F"WEISS X X for Atlantic Beach Waste Water Treatment PlantFLETCHER X 'Expansion Project Following discussion, the question was called and the vote resulted in 3-1 with Mayor Fletcher voting nay. The motion carried. 6. City Manager Reports and/or Correspondence: Kim Leinbach, City Manager, asked Timmy Johnson, Recreation Director, to give a report on recent activities . Mr. Johnson reported that summer tennis } V V NAME OF COMMRS. MSYN Minutes, Page 5 July 24, 1995 lessons were being offered, summer camp at Donner Park had begun, as well as other activities . The Commission commended Mr. Johnson for his accomplishments . 7. Reports and/or requests from City Commissioners , City Attorney and City Clerk: Commissioner Weiss felt the renovations to the auditorium in the Adele Grage Community Center needed to be completed. A discussion ensued concerning the city' s Waste Water Treatment Plant at Buccaneer. Bob Kosoy reminded the Commission that at their request on every purchase over $100, 000 the city prequalified contractors . He reported the city received only three prequalification packages , but only two prequalified. Thus , there would be only two bids to open on Thursday, July 27 , 1995. He indicated references were checked on the two prequalified contractors and each received glowing references . Following discussion, it was decided to proceed with the job. Commissioner Waters : . .referred to recent discussion concerning naming the park bounded by Sixteenth Street, Ocean Boulevard, and Seminole Road. He suggested the name of Mandalay Memorial Park, and the placing of a memorial in recognition of Atlantic Beach citizens who had served the community, as well as the names of all City Commissioners . . . . inquired regarding the problem of untethered surfboards , to which Chief Ruley replied that lifeguards were stopping individuals from having untethered boards , and on occasion were asking people to leave the beach if their boards were untethered. He added staff was preparing language to be placed in the city ordinance. . . . inquired regarding the 16th Street Crossover and was advised that work should be completed by the end of August. Commissioner Shaughnessy: . . .commended the Mayor regarding the successful work regarding Dutton Island. . . .suggested that the name of Glover G. Weiss Memorial Park be added to the list of proposed names for the park bounded by Sixteenth Street , Ocean Boulevard, and Seminole Road. V V NAME OF COMMRS. MSYN Minutes , Page 6 July 24, 1995 . . .referred to a letter from Senator Graham relative to renourishment of the beaches and suggested sending letters , etc . , in an effort to keep renourishment from being stopped. Commissioner Weiss : . . .advised a meeting of the Restoration Advisory Board would be held August 17 , 1995 at 6: 30 p. m. . . . inquired whether there should be a stop sign at 10th Street and Beach Avenue . . . .advised he had received a complaint from a Neptune Beach resident concerning an Atlantic Beach police officer, and offered to meet with Chief Thompson and the complainant . Mayor Fletcher: . . . indicated he was pleased to have a reduction of .6 mills for the upcoming year. . . .reported he had met with Mayor Delaney on several occasions and was working toward a settlement of the dispute with Jacksonville. There being no further business the Mayor adjourned the meeting at 8 : 55 p. m. 41.0.14A1Or man T. Fletcher Mayor/Presiding Officer ATTES T: Maureen King City Clerk