04-11-94 v 0
ATLANTIC BEACH CITY COMMISSION
April 11, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
1 . Approval of the minutes of the regular meeting of March 28
1994
2. Recognition of Visitors
3. Old Business:
a. Approve deletion of part-time code enforcement
officer position and creation of full-time Code
Enforcement Officer position (Commissioner Shaughnessy)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
4. Consent Agenda:
a. Acknowledge receipt of Water and Sewer Committee Report
#9
b. Acknowledge receipt of Parks & Recreation facilities
usage report for March 1994
5. Action on Resolutions:
a. Adoption of Resolution No. 94-12 supporting the
restoration of the American Red Cross Volunteer Life
Saving Corps Station
6. New Business:
a. Appointment of members of the Arts & Entertainment
Advisory Board
b. Approval to submit application for participation in 19th
year Community Development Block Grant program (George
Worley)
c. Action on request for Atlantic Beach to share in the cost
of the fireworks display in Jacksonville Beach on July
4th (Mayor Fletcher)
7. City Manager Reports and/or Correspondence:
8 . Reports and/or requests from City Commissioners, City Attorney
and City Clerk:
Adjournment
V V
O O
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH T T
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE E E
ROAD, AT 7 : 15 p. m. ON MONDAY, APRIL 11 , 1994 D D
PRESENT: Lyman T. Fletcher, Mayor M S
Steven Rosenbloom 0 E
Suzanne Shaughnessy T C
J . Dezmond Waters, III , and I O Y
Robert G. Weiss, Jr. ,Commissioners NAME OF ONEN
AND : Kim D . Leinbach, City Manager COMMRS. N D S 0
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order by Mayor
Fletcher . The invocation offered by Commissioner
Shaughnessy was followed by the pledge to the flag.
1 . Approval of the minutes of the regular
meeting of March 28, 1994 ROSENBLOOM X
Motion: Approve minutes of the WATERHNESSY X X
regular meeting of March 28, 1994 EISRS X X
WEISS
No discussion before the vote . The motion carried FLETCHER X
unanimously.
Approval of the minutes of the
Workshop Meeting to Discuss Traffic and
Parking of March 15 , 1994 ROSENBLOOM X X
Motion: Approve minutes of the SHAUGHNESSY X
Workshop Meeting of March 15 , 1994 WATERS x x
WEISS
No discussion before the vote . The motion carried FLETCHER X
unanimously.
Approval of the minutes of the Strategic
Planning Session of March 29 , 1994
Motion: Approve minutes of the ROSENBLOOM X
Strategic Planning Session of March SHAUGHNESSY X X
29 , 1994 WATERS X X
WEISS
No discussion before the vote . The motion carried FLETCHER X
unanimously.
2 . Recognition of Visitors
William J . Ryszykow, 535 Royal Palm Drive,
questioned why it was necessary for the Police
Chief to solicit funds for the City' s Swat Team.
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April 11 , 1994 v V
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Kim Leinbach, city Manager, was asked to research
the matter and report to the Commission.
J. P. Marchioli, 414 Sherry Drive, referred to the
city' s traffic situation and suggested that, in an
effort to encourage safe driving and in lieu of
speed bumps, the city have a "Safe Driving
Month. " For example , he suggested giving a
safety award to the most courteous driver of the
month, and having the name of the person receiving
the award published in the Newsletter.
Mayor Fletcher thanked Mr. Marchioli for the
information he provided and he asked the Parking
Committee to study the matter.
3 . Old Business:
a. Approve deletion of part-time code enforcement
officer position and creation of full-time
Code Enforcement Officer position
ROSENBLOOM X
Motion: Delete existing part-time SHAUGHNESSY x x
Code Enforcement Inspector position WATERS x
and create full-time Code WEISS X x
Enforcement Inspector position FLETCHER X
Commissioner Shaughnessy explained in the past
code enforcement was covered by the Building
Inspector. Currently the city employed a
part-time Code Enforcement Officer but it was felt
there was a need for more active code
enforcement . It was explained the rate of pay for
the full time position was $10 . 31 per hour and
monies were available in the Code
Enforcement/Building Inspector budget .
Don Ford, Building Inspector, explained in order
to obtain a good insurance rating and reduce
insurance rates to residents , it was necessary to
have certified people in the Building Department.
Karl Grunewald was certified as a building
inspector and the creation of the full-time
position would insure another certified person
would be on hand during absences of the Building
Inspector.
Reference was made to the time when the city would
be built to capacity and if there would be a need
for a full-time code enforcement inspector, to
which Don Ford explained when cities were built to
capacity homeowners resorted to remodeling and
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April 11 , 1994 V V
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-- -- — -- --------- - —;----- =ions a n.
code enforcement usually did not decrease .
The question was called and the motion carried
unanimously .
4+ Consent Agenda :_
a . Acknowledge receipt of Water and Sewer
Committee Report #9
b . Acknowledge receipt of Parks & Recreation
facilities usage report for March , 1994
Commissioner Waters asked that Consent Agenda Item
a be removed from the Consent Agenda .
a . Acknowledge receipt of Water and Sewer
Committee Report #9
Commissioner Waters referred to Item c relative to
the state revolving fund load from the Department
of Environmental Protection (D . E . P . ) and he
asked why it was necessary to have Ann Meuse ,
Finance Director , review the current D . E . P . rates
versus other loan rates , and advise whether the
city should continue its pursuit of D . E . P . loan
funds . Mayor Fletcher explained interest rates
had increased since the city began making
inquiries and it was felt every effort should be
made to insure the best financial decision would
be made when the city was ready to pursue securing
a loan .
ROSENBLOOM X
SHAUGHNESSY X
Motion : Approve Consent Agenda WATERS X X
Items a and b
WEISS X X
The question was called and the motion carried FLETCHER X
unanimously .
5 . Action on Resolutions :
a . Resolution No. 94- 12 - A RESOLUTION OF THE
CITY OF ATLANTIC BEACH , FLORIDA, IN SUPPORT OF
THE RESTORATION OF THE AMERICAN RED CROSS
VOLUNTEER LIFE SAVING CORPS STATION
Mayor Fletcher presented in full , in writing ,
Resolution No . 94- 12 .
ROSENBLOOM X
Motion : Approve passage of SHAUGHNESSY X X
Resolution 94- 12 WATERS X X
WEISS X
FLETCHER X
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April 11 , 1994 V V
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No discussion before the vote . The motion carried
unanimously .
6 . New Business :
a . Appointment of members of the Arts &
Entertainment Advisory Board
Mayor Fletcher reported seven people had indicated
their desire to serve on the Arts & Entertainment
Advisory Board , as follows : Carson Merry Baillie ,
Iva Larson Coplan , Betsy Barrett , Barbara Benisch ,
Alice Gartland , Gary A. Rhodes , and Sarah See .
Commissioner Waters nominated Kay Kauffman and
Fran Phelps to serve on the Board
Mayor Fletcher explained it was his normal
practice to interview each individual that had
been nominated .
Commissioner Rosenbloom suggested allowing the
nine applicants to serve on the board .
A discussion ensued and Alan Jensen explained if
it was the desire of the Commission to expand the
board from seven members to nine members it would
be necessary to amend the existing resolution .
ROSENBLOOM X X
Motion : Expand the membership on SHAUGHNESSY X
the Arts & Entertainment Advisory WATERS X
Board from seven members to nine WEISS X X
members FLETCHER X
It was decided to place the amended resolution on
the agenda for action at the meeting of April 25 ,
1994 .
The question was called and the motion carried
unanimously .
b . Approval to submit application for
participation in 19th year Community
Development Block Grant program.
George Worley , City Planner , presented the Staff
proposal for the CDBG budget for 1994/95 budget
year (proposal dated April 4 , 1994 is attached
hereto and made a part hereof) . Mr . Worley
offered to answer questions and he advised the
Commission that the City of Jacksonville was no
longer limiting requests to a certain amount of
money .
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April 11 , 1994 V V
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Motion: Approval of the proposed ROSENBLOOM X
CDBG budget and authorization to SHAUGHNESSY X
proceed with the application WATERS X X
WEISS X
No discussion before the vote . The motion carried FLETCHER X X
unanimously .
c . Action on request for Atlantic Beach to share
in the cost of the fireworks display in
Jacksonville Beach on July 4 , 1994 .
Mayor Fletcher reported that he had met with
mayors from beaches communities and it was
explained that if Jacksonville Beach was able to
increase their budget they would be able to have a
better quality of fireworks . He felt the firework
display was a basic part of our society and he
recommended supporting the firework display by
donating $ 1 , 000 to Jacksonville Beach .
Motion : Donate $ 1 , 000 . 00 from the ROSENBLOOM X
Commission Contingency Fund to the SHAUGHNESSY X
City of Jacksonville Beach to be WATERS X
used for the July 4th fireworks WEISS X X
display FLETCHER X X
Under discussion , it was explained that liability
would not be a problem since Atlantic Beach would
not be a participant in the event but merely a
doner of money .
Commissioner Shaughnessy inquired concerning the
Code of the City and whether is was proper to
donate to the fireworks display , and it was
explained since this was not a charitable
contribution it would not be a violation of the
city ' s code .
The question was called and the motion carried
unanimously .
7 . City Manager Reports and/or Correspondence :
Kim Leinbach, City Manager , asked Don Ford ,
Building Official , to report concerning the status
of the Public Safety Building . Mr . Ford indicated
he had concerns relative to the steel posts and
steel overhead and that he sent plans to an
individual engineer to review. He suggested
pilings should be tested for load bearing
capacity , and he explained the building had
incredible understructure because pilings were
sixteen feet under ground . He added the only
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April 11 , 1994 V V
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problems with the building were of a superficial
nature .
Commissioner Waters suggested reinforcement might
be necessary because of high winds that might
occur . Mr . Ford explained it would be possible to
cut $ 10 , 000 from the price of the structure and
also to provide more space if it was determined
the steel posts could be eliminated .
Mayor Fletcher appointed Commissioner Weiss to
work with Don Ford and Chief Rew to study the
matter .
Commissioner Rosenbloom indicated he had been
contacted by several people who would like to
beautify the city ' s accesses and he inquired if
the city would provide water . After discussion ,
it was decided that those who wished to beautify
accesses should contact the City Manager who
indicated every effort would be made to work with
citizens to provide water to landscaped accesses .
Barbara Bonner inquired if the beautification of
accesses would interfere with existing parking
spaces , to which it was explained this would not
effect parking . Ms . Bonner felt the accesses
should be beautified , but that parking should not
be disturbed .
Commissioner Rosenbloom reported he had been
contacted by two citizens who lived on Beach
Avenue concerning obtaining city sewer . He
reported one citizen was having his septic tank
pumped out every three months . Under discussion
it was explained by Bob Kosoy , Public Works
Director , that a public hearing had been held in
1991 for the purpose of obtaining citizen input
concerning installing water and sewer lines on
Beach Avenue and at that time citizens were
opposed to going ahead with the project
based on the high cost . He indicated the original
plan would have been funded by a $ 100 per foot
assessment on a property ' s street front footage .
Individual assessments would cost approximately
$5 , 000 to $7 , 000 which could be paid by
installment . He added there was an existing
permit that was scheduled to expire in 1994 and
that he had called Gee & Jensen to review the
matter and to advise exactly when the permit would
expire . He reported he would try to get the
permit extended , but if the permit expired it
would cost approximately $ 1 , 000 to extend it . He
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April 1 1 , 1994 V V
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r- pur Leel Ll,e pr u jec L encompassed a five block
area , from 15th Street to 20th Street on Beach
Avenue . Mr . Kosoy was instructed to pursue
determining when the permit would expire .
Mayor Fletcher indicated although it would be
inconvenient and costly to install sewer and water
lines , it was the most efficient way to run the
city . He referred the matter to the Water and
Sewer Committee who will study the matter and
report back to the Commission .
Commissioner Weiss referred to a parcel of land on
the corner of Mayport Road and Atlantic Boulevard
owned by James T. Tresca which entailed
approximately seven and one-half acres of land
bordering the Atlantic Intracoastal Waterway .
Commissioner Weiss felt the parcel could be used
as a city park , and he asked the commission for
authorization to obtain a survey and appraisal .
He felt it might be possible to trade property
that the city owned to purchase the parcel .
ROSENBLOOM
Motion : Expend funds not to exceed SHAUGHNESSY x
$4 , 000 to purchase appraisal and WATERS
survey on land located on the corner WEISS X
• of Mayport Road and Atlantic FLETCHER
Boulevard owned by James T. Tresca
Alan Jensen , City Attorney , advised since the
matter was not an agenda item it was not proper to
take action . Commissioner• Weiss withdrew his
motion and the matter will be placed on the agenda
of April 25 , 1994 for action .
The City Manager• was asked to provide information
regarding availability of funds .
Commissioner• Shaughnessy inquired as to when the
restr•ooms in Jordan Park would be completed . It
was explained restrooms should be completed within
a week and the City Manager advised he would look
into the matter and advise the Commission .
Mayor Fletcher advised he would like to hold a
joint meeting between the Code Enforcement Board
and the Commission . Maureen King , City Clerk , was
asked to coordinate the meeting .
Mayor Fletcher• advised he and other beaches '
mayors met with the Metropolitan Planning
Organization and the Department of Tr•anspor•tation
(D .O.T. ) . He reported the D .O. T. would be
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April 1 1 , 1994
V V
NAME OF
changing the timing of lights to a more COMMRS. MSYN
satisfactory interval at Atlantic Rculevard and
Third Street and also Mayport Road . Commissioner
Weiss asked the Mayor to explore the possibility
of a pedestrian crossover being built across
Mayport Road .
Mayor Fletcher commended Commissioner Waters
concerning a letter he mailed to the newspaper
relative to saving Fletcher Middle School from
being demolished . After discussion , it was
decided to place a resolution which will be
prepared by the Beaches Historical Society on the
agenda of April 25 , 1994 .
Mayor Fletcher asked for citizens to volunteer to
clean bricks for the town center project . He
reported the next phase of the project would be
ready to begin within the next two weeks .
Commissioner Waters announced the American Legion
planned to have an employee appreciation dinner
May 13 , 1994 and he urged everyone to attend .
Since there was no further business the Mayor
adjourned the meeting at 8 : 37 p . m.
AoK
141110101Ir Air
"ran T. Fletcher
"ran
Presiding Officer
A E S T :
Maur:en King , C ty •' erk
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM : 1994/95 CDBG Budget Proposal /�
SUBMITTED BY : George Worley , Community Development Director �-7 Gfi �—
DATE: April 4 , 1994
BACKGROUND:
Attached is the Staff proposal for the CDBG budget for
1994/95 budget year . This proposal has been reviewed by the
Donner CDC ( In fact they used this proposal to assist in the
formulation of their on application for CDBG funds ) . Our
proposal includes several ideas recommended by the CDC such as
contracting for a temporary project supervisor to assist us in
preparing specifications and coordinating contractors . The
majority of this years funds is allocated to housing
rehabilitation with a smaller allocation for Code Enforcement
related activities ( lot clearing and demolition ) .
This proposed budget is well coordinated with the Donner
CDC proposal so that we can maximize the benefit to the target
area. The DCDC is concentrating on acquisition of land for
future development and improvements to residential units not
qualified under our program.
RECOMMENDATION :
Staff recommends approval of the proposed budget and
authorization to proceed .
ATTACHMENTS :
1 ) Proposed budget applica on. /
•
REVIEWED BY CITY MANAGER 41 / /_
AGENDA ITEM NO.
III. PROJECT SUMMARY (See Example - Attachment A)
A. NARRATIVE
1. Statement of Need: Briefly describe the proposed project,
include details of problem, citing statistics, lack of
existing programs to meet need; show evidence of demand,
specific group which would benefit, other details which
demonstrate a community need. (Attach a map showing area to
be served, if applicable. )
This is an on-going revitalization project designed to implement
a Revitalization Plan adopted by Atlantic Beach in 1990. The prin-
ciple focus of this effort has been the rehabilitation of elderly/
handicapped owner occupied single-family residences. 18 homes have
been rehabilitated since 1990. A portion of current budget year funds
are being allocated to acquisition of property for infrastructure
improvements related to stormwater and drainage.
The area in question has also been targeted for concentrated Police
and Codes Enforcement attention and as a result the crime rate and
number of dilapidated buildings has dropped dramatically. The
efforts have been sustained and coordinated with the rehabilitation
work throughout the past four years. Adjacent areas of the City
are also in need and are being incorporated into the target area
at this time.
-5-
2. Project Goals: State in broad, general terms and explain.
(Examples: to reduce crime, to improve housing, to upgrade
recreational facilities, etc. )
* To improve the housing stock-in the target area to provide safe
living conditions for the residents.
* To reduce crime through clearance of abandoned structures used in
the conduct of drug-related activity.
* To encourage resident participation in the revitalization process
and the maintenance of related improvements.
* To encourage and improve economic development by improving the
safety and appearance of properties in the target area.
* To improve the usability of existing recreational facilities by
reducing crime and improving the safety and appearance of
structures in the area.
-6-
•
•
B. PROPOSED SCHEDULE OF WORK
1. S•ecific Ob 'ectives for Attainin• Goals: In detail, list
quantifiable objectives covering a twelve-month period
(October 1 - September 30. )
a. OBJECTIVE:
Rehabilitate ten owner occupied residences of low/moderate income
range homeowners
TIME FRAME FOR
PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: ACCOMPLISHMENT
BEGIN END
1) Contract for rehab of 6 homes
10/94 9/95
2)
3)
b. OBJECTIVE:
Demolish 3 abandoned/condemned structures
PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: TIME FRAME FORACCOMPLISHMENT
BEGIN END
1) Contract for demolition of 3 buildin:s
10/94 9/95
2)
3)
c. OBJECTIVE:
Cause the clearance of over:rown lots throu:hout the tar:et
area.
PROGRAM ACTIVITIES TO OBTAIN OEC
BJTIVE: TIME FRAME FORACCOMPLISHMENT
BEGIN END
1) Contract for lot clearin: as needed
10/94 9/95
2)
3)
-7-
d. OBJECTIVE:
PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: ACCOMPLISHMENTTIME E FOR
RAM
BEGIN END
1 )
2)
3)
e. OBJECTIVE:
PROGRAM ACTIVITIES TO OBTAIN OBJECTIVE: TIME E FOR
ACCOMPLISHMENT
BEGINBEGIN END
1)
2)
3)
2. Evaluation: How will the success of your activity project be
determined? (Example: Neighborhood Survey)
An end of year report will be compiled by staff to demonstrate the
actual number of homes rehabilitated and buildings demolished.
-8-
C. PROPOSED BUDGET
ORGANIZATION: City of Atlantic Beach
PROJECT NAME: Donner Subdivision Revitalization Project
I . Administrative Costs
1 . Wages & Salaries $ 11,567.40
2. Fringe Benefits $ 4,626.96
3. Contract Services $ 135,240.00
4. Travel $ 0
5. Insurance $ 0
6. Space Costs & Rental $ 0
7. Utilities & Telephone $ 0
8. Transportation $ 0
9. Other Costs (attach $
explanation)
TOTAL ADMINISTRATIVE COSTS $ 151,434.36
II. Activity Costs
1. Materials $
2. Supplies $
3. Equipment/Lease $
Purchases
4. Equipment Rental ` $
5. Other Costs (attach $
explanation)
TOTAL ACTIVITY COSTS $
CDBG PROGRAM FUNDS APPLIED FOR $ 151,434.36
(TOTAL OF I & II)
III. Supplementary Support
1. Program Generated Income $ 0
2. Other program funds $ 0
3. In-kind Contributions $ 60,000.00
4. Audit $
TOTAL SUPPLEMENTARY SUPPORT $ 60,000.00
TOTAL PROGRAM COST $ 211,434.36
•
(TOTAL OF I, II, III )
On the following pages please identify each of these budget line
items by number and name, and describe.
-9-
LINE ITEMIZATION
ORGANIZATION: City of Atlantic Beach
PROJECT NAME: Donner Subdivision Revitalization Project
I. ADMINISTRATIVE COSTS
Line Item I.1.1 Wages and Salaries
Description
Community Development Director
8 hours per week at $18.15 per hour x 52 weeks
TOTALS $ 7,550.40
Line Item
1.1.2 Wages and Salaries
Description
Code Enforcement Officer/Building Inspector
7.5 hours per week at $10.30 per hour x 52 weeks
TOTALS $ 4,017.00
Line Item 1.2.1 Fringe Benefits
Description
Community Development Director $ 7,550.40
Code Enforcement Officer $ 4,017.00
$ 11,567.40
Fringe rate = .40 x .4
$ 4,629.96
TOTALS$ 4,629.96
-10-
LINE ITEMIZATION
ORGANIZATION: City of Atlantic Beach
PROJECT NAME: Donner Subdivision Revitalization Project
I. ADMINISTRATIVE COSTS
Contract Services
Line Item 1.3-1
Description
Rehab Project Supervisor
10 hours per week at $12 per hour x 52 weeks
TOTALS $ 6,240.00
Line Item I.3.2
Description
Rehabilitate homes
6 homes at $20,000
TOTALS $ 120,000.00
Line. Item I.3.3
Description
Demolish abandoned structures
3 structures at $2,500.00
TOTALS $ 7,500.00
-11-
LINE ITEMIZATION
ORGANIZATION: City of Atlantic Beach
PROJECT NAME: Donner Subdivision Revitalization Project
I. ADMINISTRATIVE COSTS
Line Item I.3.4
Description
Clearance of overgrown lots
5 lots at $300
TOTALS $ 1,500.00
Line Item
Description
•
TOTALS
Line Item
Description
TOTALS
-12-
LINE ITEMIZATION
ORGANIZATION: City of Atlantic Beach
PROJECT NAME• Donner Subdivision Revitalization Project
II. ACTIVITY COSTS
Line Item
Description
TOTALS
Line Item
Description
TOTALS
Line Item
Description
TOTALS
-13-
LINE ITEMIZATION
ORGANIZATION: City of Atlantic Beach
PROJECT NAME: Donner Subdivision Revitalization Project
II. ACTIVITY COSTS
Line Item
Description
TOTALS
Line Item
Description
TOTALS
Line Item
Description
TOTALS
-14
•
LINE. ITEMIZATION
ORGANIZATION' Cit of Atlantic Beach
PROJECT NAME• Donner Subdivision Revitalization Pro•ect
III. SUPPLEMENTARY SUPPORT *
Line Item
III.3.1 In-Kind Contributions
Description
Construction of road extension to facilitate
traffic circulation.
600 linear feet of road at $100 per foot
TOTALS 'S ,S S
Line Item
Description
•
TOTALS
Line Item
Description •
TOTALS
* Project Generated Income (Please show source, use, amount and
basis of estimate) .
* Other program funds (Please show source, use, amount and basis
of estimate) .
-15-
LINE ITEMIZATION
ORGANIZATION City of Atlantic Beach
PROJECT NAME: Donner Subdivision Revitalization Project
III. SUPPLEMENTARY SUPPORT *
Line Item
Description
TOTALS
Line Item
Description
TOTALS
Line Item
Description
TOTALS
* Project Generated Income (Please show source, use, amount and
basis of estimate) .
* Other program funds (Please show source, use, amount and basis
of estimate) .
-16-
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.•
Comprehensive Plan
City of Atlantic Beach,
Florida