06-27-94 v 4
ATLANTIC BEACH CITY COMMISSION
June 27, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of June 13, 1994,
and Special Called meeting of June 20, 1994.
2. Recognition of Visitors
3. Unfinished Business:
a. Action on request of Atlantic Beach Experimental Theater
(ABET) relative to the renovation of the lobby area of the
Adele Grage Community Center
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
4. Consent Agenda:
a. Acknowledge receipt of Water and Sewer Committee Report #14
b. Grant approval for Florida Game and Fish Commission to use the
Commission Chambers to conduct hunter safety seminars
c. Acknowledge report relative to demolition of structures at 91
Donner Road and 1860 Francis Avenue
d. Award contract to provide built-up roofing on Adele Grage
Community Center, under Bid No. 9394-11, to McCurdy-Walden,
Inc. , in the amount of $7,300.00.
5. Action on Resolutions:
a. Adoption of Resolution No. 94-22 approving budget adjustment
to provide funds for legal fees in connection with the city' s
law suit against the City of Jacksonville
b. Adoption of Resolution No. 94-23 opposing the rezoning of a
portion of Hanna Park to allow the construction of a
delinquency shelter
6. Action on Ordinances:
a. Public hearing and final reading of Ordinance No. 45-94-11
adding definitions and amending the schedule of license
classifications and fees
b. Introduction and first reading of Ordinance No. 10-94-18 to
amend the regulations regarding the use of alcoholic beverages
on city property
c. Introduction and first reading of Ordinance No. 60-94-8 to
amend the city' s sign regulations
, . New Business:
a. Authorize expenditure of funds to undertake emergency
replacement of force main at A-1-A and Puckett Creek
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Agenda - June 27, 1994
b. Authorize initial professional study for Beach Avenue
water distribution system
8. City Manager Reports and/or Correspondence:
a. Report relative to Park Street drainage project
9. Reports and/or requests from City Commissioners, City Attorney and
City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACI- V V
CITY COMMISSION HELD IN CITY HALL , 800 SEMINOLE 0 0
ROAD , AT 7 : 15 p . m. ON MONDAY , JUNE 27 , 1994 T T
E E
PRESENT: Lyman T . Fletcher , Mayor D D
Steven M . Rosenbloom
Suzanne Shaughnessy
J . Dezmond Waters , III , and M S
Robert G . Weiss , Jr . , Commissioners 0 E
T C
AND : Kim D . Leinbach , City Manager I O Y
Alan C . Jensen , City Attorney NAME OF ONEN
Maureen King , City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor
Fletcher . The invocation offered by Mayor
Fletcher was followed by the pledge to the flag .
Mayor Fletcher announced Commissioner Rosenbloom
was delayed due to a business meeting and would be
joining the meeting later .
1 . Approval of the minutes of the regular
meeting of June 13 , 1994
ROSENBLOON
Motion : Approve minutes of theSHAUGHNESSYX X
regular meeting of June 13 , 1994 WATERS X
WEISS X X
No discussion before the vote . The motion carriedFLETCHER X
unanimously .
Approval of the minutes of the Special
Called meeting of June 20 . 1994
ROSENBLOOM
Motion : Approve minutes of theSHAUGHNESSY X
Special Called meeting of June 20 , WATERS X X
1994 WEISS X X
FLETCHER X
No discussion before the vote . The motion carried
unanimously .
2 . Recognition of Visitors :
James Hill , 352 7th Street , spoke on behalf of the
IAFF and indicated members of the union were still
without a raise which , he indicated , was a result
of confusion regarding the action taken by the
City Commission at the Impasse Hearing . He asked
that the Commission meet with the union as quickly
as possible to resolve the issue . Mayor Fletcher
indicated the Commission intended to address the
matter in the very near future .
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Jan Woods, 372 2nd Street , indicated the city had
turned off water at her home due to an unpaid
bill . She explained she made an effort to contact
the water department via telephone but was not
successful .
Ann Meuse, Finance Director, explained delinquent
notices were recently sent out and the cut off day
was Friday, June 24 , 1994 . Accounts that were not
paid were cut off , but as soon as the bill was
paid the water was turned back on. She explained
approximately 100 to 150 telephone calls were
received in the morning of the day water was to be
cut off, and it was impossible to return all
calls. She explained she had a small staff and
because of the busy day the cashiers experienced
it was not possible to handle all telephone calls
as well .
Mayor Fletcher explained the city had to become
strict regarding water bills because people were
not paying their bills. Presently, he added, the
Commission was reviewing the existing cut-off
policy which provided that if a bill was not paid
water would be cut off in 15 days .
Commissioner Weiss suggested having a dedicated
outgoing telephone line . Kim Leinbach, City
Manager, explained staff had met with Southern
Bell and that soon the Commission would be
receiving a proposal for review which would
increase telephone lines by about 50 percent.
David Thompson, Police Chief , introduced Jill
Shroder, a new police officer.
3 . Unfinished Business :
a. Action on request of Atlantic Beach
Experimental Theater (ABET) relative to the
renovation of the lobby area of the the Adele
Grage Community Center
William Gulliford, President of Atlantic Beach
Experimental Theater (ABET) introduced Michael
Dunlap, Architect, and Heywood Dowling,
Contractor, who presented a drawing of revised
plans which had been modified since the meeting of
June 13 , 1994 . An explanation was given relative
to the changes that had been made . It was
explained the project would be funded solely by
ABET. Commissioner Shaughnessy asked if the front
portion of the stage would be removable to which
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it was explained the front portion of the stage
would not be removable .
A discussion ensued relative to the sprinkler and
electrical systems and it was explained by Mr .
Dowling that the matter had been addressed . An
inquiry arose concerning whether restrooms would
meet A .D .A. requirements to which it was explained
restrooms would meet A.D .A. requirements .
Bob Persons , indicated his opposition to public
property being used for private purposes . He
suggested the building could be leased to ABET and
that ABET could pay rent to the city .
A question arose relative to whether or not there
was a signed agreement between ABET and the City ,
to which it was explained past City Commission
official action dictated the use of the Community
Center by all groups .
During discussion relative to the proposed fixed
stage , it was felt by William Gulliford that the
fixed stage would be more safe than having a
removable stage .
With reference to the number of proposed tiers , it
was explained by Mr . Dunlap there would be one
tier .
Whereas several people indicated their opposition
to the proposed renovation , others felt since both
senior citizens and young people participated in
programs that the building was being enjoyed by
many residents . A discussion was held concerning
traffic problems caused by the people attending
ABET performances and several people indicated
although they lived near the facility , traffic was
not a problem.
Commissioner Rosenbloom felt the concept presented
by ABET was good for the community and for the
youth of the community , and he felt the
renovations as presented would not affect the
integrity of the Center and thus would still allow
other groups to use of the Center .
Mayor Fletcher felt the building was of historical
value and since the front room was the oldest part
of the building it was important that the
integrity of the front room be maintained . He
felt with the relocation of the stage to the north
side of the room the risers would no longer be
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required to provide a good view to everyone in the
audience , and he suggested that staggering the
chairs would result in a more functional room. He
indicated protrouding the restrooms out into the
front room would cause the integrity of the room
to be compromised , and he suggested perhaps using
other space . He indicated his goal was to
preserve the rectangular nature of the room. He
felt it was important to insure the Fire Marshall
approved fire safety of the building , and he
expressed concern that construction would not
interfere with summer workshops .
The Mayor suggested having a Special Commission
meeting at the Community Center so that the
Commission could examine the site while making
their final decision .
ROSENBLOOM X
SHAUGHNESSY X X
Motion : Approve the concept in the WATERS X
preliminary drawing , with the WEISS X
deletion of the tiers . Explore FLETCHER X X
redesigning the bathrooms so that
they do not protrude into the main
room; continue to explore the
possibility of designing the front
portion of the stage so that it
could be removed . Continue to
pursue options relative to stage
lighting , and discuss the removal
of the platform (old commission
podium) subject to the capacity
requirements of the Fire Marshall
and the need for fire exits .
Commissioner Rosenbloom felt the proposed tiers
were an important part of the plan . Commissioner
Weiss suggested deferring action on the proposed
tiers until the special commission meeting . Under
discussion concerning the proposed exit , it was
felt by some commissioners that the exit should be
to the right of the fireplace , while it was felt
by others that the exit should remain in the green
room.
The question was called and the motion carried
unanimously .
Agenda item 5b was taken out of sequence and acted
upon .
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b . Resolution No. 94-23 - A RESOLUTION OF THE
CITY OF ATLANTIC BEACH , FLORIDA, OPPOSING THE
REZONING AND LAND USE CHANGE OF A PART OF THE LAND
DESIGNATED AS HANNA PARK FROM RECREATIONAL OPEN
SPACE ( ROS) TO GOVERNMENTAL USE ( PBF) FOR THE
EXPRESS PURPOSE OF ALLOWING THE CONSTRUCTION OF A
DELINQUENCY SHELTER
Mayor Fletcher presented in full , in writing ,
Resolution No. 94-23 . ROSENBLOOM x
SHAUGHNESSY X
Motion : Withdraw WATERS X X
Resolution No. 94-23 WEISS X X
FLETCHER x
Laura Emerson , Department of H . R . S . , Juvenile
Justice , and Bill Knight , Jacksonville Marine
Institute , indicated the site would not be
feasible to develop and thus the request to rezone
the land had been withdrawn . It was explained
Jacksonville Marine Institute had been successful
in working with troubled youth in the past and it
was felt there was a need for more assistance of
this type . Commissioner Weiss apologized for the
tone of the Resolution and suggested in the future
the Commission would appreciate being contacted
prior to any action being taken so that it would
have an opportunity to understand the purpose for
the request . It was explained presently there was
no intention to pursue rezoning the land .
The question was called and the motion carried unanimously.
4 . Consent Agenda :
a . Acknowledge receipt of Water and Sewer
Committee Report # 14
b . Grant approval for Florida Game and
Fish Commission to use the commission
Chanmbers to conduct hunter safety
seminars
c . Acknowledge report relative to demolition of
structures at 91 Donner Road and 1860 Francis
Avenue
d . Award contract to provide built-up roofing on
Adele Grage Community Center , under Bid No.
9394- 11 , to McCurdy-Walden , Inc . , in the
amount of $7 , 300 . 00 .
Mayor Fletcher requested that Items A and D be
removed from the Consent Agenda .
ROSENBLOOM X
Motion : Approve passage of Items B SHAUGHNESSY X
and C of the Consent Agenda WATERS X X
WEISS X
No discussion before the vote. The motion carried unanimously.F
FELTCHER X X
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No dice ssiun htfor-e r_he vote . The motion carried
unanimously .
a . Acknowledge receipt of Water and Sewer
Committee Report # 14
Mayor Fletcher inquired as to the status of
construction of water and sewer lines on Beach
Avenue , to which Bob Kosoy , Public Works Director ,
explained he was waiting until the funding of the
project would be determined during the budget
process . Mayor Fletcher cautioned that interest
rates were rising and if the matter was postponed
it would cost more to obtain funding . Kim
Leinbach , City Manager , suggested adding to the
loan with Barnett providing RFP requirements would
not be violated . It was determined approximately
20 percent of the work had been accomplished , and
that the only thing holding back the job was the
determination of funding . After further
discussion Mayor Fletcher suggested referring the
matter to the Water and Sewer Committee for
recommendation regarding funding , with Ann Meuse
attending the meeting .
Commissioner Waters referred to citizens having to
tap into the sewer system once sewer was installed
and he suggested giving people a window of time to
tap into the sewer system, at no charge . He felt
since residents already paid for the sewer lines
at a substantial amount of money they should not
have to pay to tap into the system. A discussion
ensued as to whether or not residents should be
required to adhere to State Statute and tap into
the sewer system if their septic tank system still
was in operating condition . Alan Jensen , City
Attorney , advised in the past citizens were not
required to tap into the system if their septic
tank system was in operating condition ; he felt
the city had established a precedent and since
Home Rule had prevailed in the past he felt it
would prevail in the future . It was explained the
Water and Sewer Committee would address the matter .
After further discussion during which some
commissioners expressed their feelings that city
ordinances should he enforced and residents should
be required to tap into the system, the City
Manager was asked to provide the Commission with a
consistent recommendation .
Reference was made to the Beach Avenue water
distribution system and since the matter was
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addressed under acIFndi Ttam 7,b , it was decided to
move Item 78 out of sequence for action .
7b . Authorize initial professional study for
Beach Avenue water distribution system.
Jim Jacques , Gee & Jenson , reported engineering
for water and sewer had been done in 1989 . He
explained the project as proposed by Gee & Jenson
in 1989 called for a 12" water line on Beach
Avenue . Since the city had inquired regarding the
need for 12" pipe , Mr . Jacques explained it was
felt this was necessary to complete a loop and
provide better water pressure to the old city and
Royal Palms area . He explained what the work
would entail (proposal dated June 16 , 1994
attached hereto and made a part herewith) .
ROSENBLOOM X
Motion : Accept recommendation of SHAUGHNESSY X X
staff and accept proposal from Gee & ',IATERS X
Jenson for first phase of Water 'WWEISS X
Distribution Analysis in the amount FLETCHER X X
of $8, 163 . 00 , contingent up City
Attorney ' s approval
No discussion before the vote . The motion carried
unanimously .
4d . Award contract to provide built-up roofing on
Adele Grage Community Center , under Bid No.
9394- 11 , to McCurdy-Walden , Inc . , in the
amount of $7 , 300 . 00 .
It was explained it was necessary to have the work
accomplished so that the interior of the building
would be protected . Mayor Fletcher questioned the
use of bed tax money , to which it was explained
the original remodeling of the Community Center
was completed with bed tax money and it was
desirous to continue remodeling using bed tax
money . The commission asked staff to advise if
other funding could be used .
A discussion ensued relative to McCurdy-Walden ,
Inc . and their background , as well as the warranty
that was furnished . The Mayor suggested taking
action at the Special Commission meeting of July
6 , 1994 at which time alternate funding , other
than bed tax money , could be discussed . ROSENBLOOM X
SHAUGHNESSY X X
Motion : Defer action until the WATERS X
special commission meeting of July WEISS x
6 , 1994 FLETCHER X X
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It was explained bed tax money could legally be
used for community center activities . After
discussion , it was felt by some commissioners that
the matter should not be deferred but should be
acted upon .
The question was called on the motion to defer
action until the special commission meeting of
July 6 , 1994 and the vote resulted in 2-3 with
Commissioners Rosenbloom, Waters , and Weiss voting
nay . The motion failed .
Motion : Accept recommendation of SHX X
AAUGHNESERHNESS
staff to award bid no. 9394- 11 to Y X
WATERS X X
provide built-up roofing on Adele WEISS X
Grage Community Center to FLETCHER X
McCurdy-Walden , Inc . at a total
price bid of $7 , 300 . 00 , to be funded
with bed tax money .
The question was called and the vote resulted in
3-2 with Commissioner Shaughnessy and Mayor
Fletcher voting nay . The motion carried .
5 . Action on Resolutions :
a . Resolution No. 94-22 - A RESOLUTION
TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
Mayor Fletcher presented in full , in writing ,
Resolution 94-22 .
ROSENBLOOM X
Motion : Approve passage of SHAUGHNESSY X X
Resolution No. 94-22 WATERS X X
WEISS X
It was explained Resolution No. 94-22 transferred FLETCHER X
$50 , 000 from the General Fund unrestricted fund
balance for potential legal fees in the Interlocal
lawsuit , and that the General Fund would be
reimbursed for those expenditures upon settlement
of the lawsuit .
The question was called and the motion carried
unanimously .
b . Resolution No. 94-23 - Opposing the rezoning
of a portion of Hanna Park to allow the
construction of a delinquency shelter (this
was acted on earlier in the agenda)
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6 . Action on Ordinances:
a . Ordinance No. 45-94- 11 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF
THE CITY OF ATLANTIC BEACH , AMENDING CHAPTER 20 ,
TAXATION , AMENDING SECTION 20_51 , DEFINITIONS , TO
ADD DEFINITIONS FOR MANUFACTURING , PROFESSIONAL ,
RETAIL , AND SERVICE ESTABLISHMENTS ; AMENDING
SECTION 20_59 , SCHEDULE OF FEES ; PROVIDING AN
EFFECTIVE DATE .
Mayor Fletcher presented in full , in writing ,
Ordinance No. 45-94- 11 , said ordinance having been
duly advertised . He opened the floor for a public
hearing and invited comments from the audience .
Maureen King , City Clerk , introduced Mike Borno,
Chairman of the Occupational License Committee ,
and indicated he would be happy to answer any
questions .
Patrick Rockey , president of Ameni -force , Inc . , a
Beaches temporary employment agency , was opposed
to the category of "day labor employment agency"
being separated from "employment agency . " He
explained he represented skilled labor , such as
welders , pipe fitters , and carpenters as well as
unskilled labor . He explained he operated a
drug-free work place including day labor and that
his company was in good standing with all levels
of government . It was explained that the
ordinance was not meant to be discriminatory
against any particular business owners , but that
if a particular business required numerous visits
of staff , the updated fees would assist the city
in paying for the additional costs taxpayers might
have to incur .
Several people from the audience indicated their
opposition to the ordinance as they felt the
ordinance deemed the livelihood of certain
individuals to be morally undesirable .
Since no one wished to speak further the Mayor
closed the public hearing .
ROSENBLOOM
Motion : Approve passage of WATERHNESSY
Ordinance No. 45-94- 11 ESRS X
WEISS X
FLETCHER
Mayor Fletcher indicated he had received a letter
from Harry Schnabel indicating Ameri -force , Inc .
was a member of the Chamber of Commerce and asking
if it was in the best interest of both the public
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ur t v.i x e sr_c1 r,r le) Increase their I i c_Anse tee
( letter dated June 27 , 1994 attached hereto and
made a ort herewith) . A letter from Phyllis
Tousey opposing the category of "Teen Clubs" being
charged $5 , 000 was presented ( letter attached
hereto ,and made a part herewith . )
Commissioner Waters referred to the term "physical
facility" that appeared throughout the ordinance
anci he suggested that a clear definition be
provided on on the first page of the ordinance . ROSENBLOOM X X
SHAUGHNESSY X
Motion: Amend ordinance No. WATERS X X
45-94- 11 by providing a definition WEISS X
of "physical facility" on the first FLETCHER X
page of the ordinance
The cue tion was called and the motion carried
unanimorr iv <
With reference to the category of "fortune teller ,
c ii irvov. nt . palmist , spirit medium, etc . " , it was
felt since this category would not incur
additional expense or service from the city , that
it should be placed under the category of "Service
Establishments" which would change the fee from
$3 , 000 to x;45 . 00 .
ROSENBLOOM X X
Motion: Amend Ordinance No. 45-94- 11 SHAUGHNESSY X
by moving "Fortune Teller , WATERS X
Clairvoyant , palmist , spirit medium, WEISS X X
etc . " under the category of "Service FLETCHER X
Establishments" and include
"Psychic" under this category
The question was called and the vote resulted in
i4 _. i with Commissioner Waters voting nay . The
motion carried .
Reference was made to the category of "lingerie
modeling shop (adult ) " and it was suggested the
word "adult" be deleted .
rindr discussion , it was suggested license fees
for the categories " lingerie modeling shop" and
sexually oriented live entertainment" be increased
from $5 , 000 to $25 , 000
ROSENBLOOM X
Motion: Changes license fees for SHAUGHNESSY X
"lingerie modeling shop" and WATERS x X
"sexually oriented live WEISS X X
entertainment" from $5,000 to $25,000 _FT.FTrHFR
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The question was called and the motion carried
unanimously .
It was suggested by Mike Borno that the license
fees for certain categories be left at the
discretion of the commission by adding the word
"recommended" , but Alan Jensen advised this would
add too much discretion .
Commissioner Rosenbloom referred to the category
of "day labor employment agency - $5 , 000" and he
suggested adding "unskilled" to this category . He
further recommended that under "Service
Establishments" that "employment agency" be
changed to "employment agency - skilled day labor . "
ROSENBLOOM X
Motion : Amend ordinance No. SHAUGHNESSY
45-94- 11 by adding "unskilled" to WATERS
the category of "day labor WEISS
employment agency" on page 10 , and FLETCHER
adding "skilled day labor" to
"employment agency" on page 7 .
Motion died for lack of a second .
Motion : Approve passage of ROSENBLOOM X
Ordinance No. 45-94- 11 , as amended SHAUGHNESSY X
pursuant to the motions referenced WATERS X X
above WEISS X X
FLETCHER X
The question was called and the vote resulted in
4 - 1 with Commissioner Rosenbloom voting nay . The
motion carried .
b , Ordinance No. 10-94- 18 - First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH ,
FLORIDA, AMENDING SEC . 3- 11 OF THE CODE OF
ORDINANCES TO ALLOW CONSUMPTION OF ALCOHOLIC
BEVERAGES ON PUBLIC PROPERTY WITH PERMISSION FROM
THE CITY COMMISSION , AND PROVIDING AN EFFECTIVE
DATE
Mayor Fletcher presented in full , in writing ,
Ordinance No. 10-94- 18 .
ROSENBLOOM X
Motion : Approve passage of SHAUGHNESSY X
Ordinance No. 10-94- 18 on first WATERS X
reading and set public hearing for WEISS X X
Jul y 11 , 1994 FLETCHER X X
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No discussion before the vote . The motion carried
unanimously .
c . Ordinance No. 60-94-8 - First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH ,
FLORIDA AMENDING CHAPTER 17 OF THE CODE OF
ORDINANCES , SIGNS AND ADVERTISING STRUCTURES ,
CLARIFYING AND MODIFYING REQUIREMENTS REGARDING
REAL ESTATE , DIRECTIONAL AND POLITICAL SIGNS , AND
PROVIDING AN EFFECTIVE DATE .
Mayor Fletcher presented in full , in wiring ,
Ordinance No. 60-94-8 .
Motion : Approve passage of ROSENBLOOM X
SHAUGH
Ordinance 60-94-8 and set public ATERSNESSY X
hearing for July 11 , 1994 WATERS X X
WEISS X X
Lynn Poyner , Attorney , spoke regarding the Supreme FLETCHER X
Court decision concerning political signs . She
explained the existing ordinance recognized the
rights of candidates but it did not recognize the
rights of citizens . Commission Waters felt signs
should be allowed on city rights of way , in front
of homes . Commissioner Weiss suggested that signs
should be allowed no closer than 10 feet to the
street . Alan Jensen was asked to revise the
ordinance according to the wishes of the
commission .
The question was called and the motion carried
unanimously .
7 . New Business :
a . Authorize expenditure of funds to undertake
emergency replacement of force main at A- 1 -A
and Puckett Creek
Bob Kosoy , Public Works Director , reported an
emergency situation existed wherein asbestos pipe
was in danger of rupturing and spilling sewage
into Puckett Creek . It was felt the matter should
be declared as an emergency and the bid process
alleviated , and to accept the low quote of $8 , 980 .
ROSENBLOOM X X
Motion : Approve expenditure of SHAUGHNESSY
$8 , 980 to replace force main at WATERS X
A- 1 -A and Puckett Creek WEISS X X
FLETCHER X
The question was called and the vote resulted in
4- 1 (Commissioner Shaughnessy left the room for a
brief period of time and did not take part in the
vote) The motion carried .
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b . Authorize initial professional study for
Beach Avenue water distribution system
( this was acted upon earlier in the
agenda)
8. City Manager Reports andf or Correspondence :
Kim Leinbach , City Manager , gave a report
regarding the Centex project on Church Street .
David Thompson , Police Chief , reported regarding
the Twelfth Street access and he requested
approval to designate one parking space as a
permit parking space .
ROSENBLOaMMotion : Approve designation of one SHAUGHNESSY X X
parking space as a permit parking WATERS X
space at the Twelfth Street access X
WEISS X X
No discussion before the vote . The motion carried FLETCHER X
unanimously .
Commissioner Waters reported he had received a
telephone call from Phyllis Haesler , who
represented the PTA, regarding activities for
children . Commissioner Waters suggested the city
work with the PTA to find a program that perhaps
would not cost a lot of money to involve children ,
especially during the summer months .
Commissioner Weiss referred to the matter of a $ 10
million dollar grant for beach renourishment and
he urged everyone to attend any upcoming meetings
pertaining to the matter . He suggested calling
Dick Brown , Jacksonville City Council liaison , to
find out when meetings would be held .
It was suggested that the City Clerk request that
agendas of Jacksonville City Council meetings be
sent to the City .
It was announced there would be a workshop of the
Parking and Traffic Committee on Wednesday , June
29 , 1994 at 7 : 15 p . m.
It was announced there would be an appointment to
the Parks and Recreation Board at the meeting of
July 11 , 1994 .
s
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There being no further business the Mayor
adjourned the meeting at 11 : 35 p . m.
i�I
M�?0' Lyman Fletcher
yor/Presiding Officer
ATTES T:
Mau een Ki-ng / V
City Clerk
I
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: FIELD TESTS AND MAPPING VERIFICATION FOR AB
WATER DISTRIBUTION SYSTEM
SUBMITTED BY: Robert S. Kosoy/Director of Public Works
DATE: June 23, 1994
BACKGROUND: The Water and Sewer Committee has
recommended on many occasions that during
and after improvements to the water plants
are complete, the improvements to the water
distribution system be completed as soon as
possible.
In the past 2 to 3 years water mains have
been replaced on 1st, 3rd, 8th, 9th, and
11th Streets between Sherry and East Coast
Drives. In addition, water mains were
constructed on East Coast Drive between 10th
and 12th Streets and in the Dewees Avenue,
Coral Street, Coquina Place and Shell Street
area.
We are now considering major projects on
Beach Avenue and the surrounding areas. It
is imperative that a water distribution
analysis be completed for the entire City.
The first phase of this work involves field
tests and mapping verification. Since much
of this work has been initiated by the firm
of Gee & Jenson, we requested a proposal
from the firm to complete this first phase.
RECOMMENDATION: Accept proposal from Gee & Jenson contingent
upon City Attorney' s approval.
ATTACHMENTS: Proposal from Engineering firm of Gee &
Jenson for first phase of Water Distribution
Analysis in amount of $8163. 00. Account No.
400-4001-533-6300 (Capital Improvements
Funds) .
REVIEWED BY CITY MANAGER: - L
Giaead,
1 Z e_ AGENDA ITEM NO. rib
azeterizott
I-/66 - V66 / - .s33 CC3'3O
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GEE & JENSON
Engineers-Architects-Planners,Inc.
9452 Phillips Highway,Suite 4
Jacksonville,Florida 32256
Telephone(904)292-9097
June 16, 1994 Fax(904)292-4206
Robert S. Kosoy, P.E.
Director of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
Subject: Proposal for Professional Engineering Services
Development of Water Distribution System Analysis
and Master Plan for Improvements
Master Plan Part A
G&J Project No. 50-101
Atlantic Beach, Florida
Dear Mr. Kosoy:
As directed in the Utility Committee meeting today, we are pleased to provide the
following proposal for engineering services concerning expansion of the current computer
model analysis of the existing City water system, and development of a Master Plan for
improvements to the system to be implemented in phases over the next few years.
From our previous presentation of May 26, 1994, to the Utility Committee, we prepared
a computer model of major pipe systems in the City water system, utilizing base map
information and several project plans which have improved the system over the last few
years. This was done to verify earlier water pipe design of the proposed 12" water main
on Beach Avenue. It was demonstrated that the 12" water line would be part of an overall
concept for a loop system around the City to provide improved water pressure and fire
flows to all portions of the City. However, other than flow tests and improvements in the
Ahern Street area, the model has not been adjusted for field conditions, which could
effect its accuracy.
As discussed in the previous meeting, the computer model we prepared should be
expanded to include all pipes in the City system, and field verified to fine-tune the model
to better represent the actual water system, from plant pumps to faulty valves. Once
established, the model can then be utilized to analyze the water system for any
contingency, including growth of one area of the City and its effect on the entire system,
or effects of new construction or replacement of old pipes. The model will then become
a tool for developing a Master Plan for Water Distribution System Improvements. The
Master Plan can be followed for many years, as is the case in the Buccaneer water
system, which is following the 1988 Master Plan for improvements. The m ` ED
JUN 1 'r ,i994
7?UBLIC WORKS
Robert S. Kosoy, P.E.
City of Atlantic Beach
June 16, 1994 - Page 2
Beach Avenue can then be sized for both adequate service and fire protection to the local
residents and for capacity to complete a loop system of major pipelines in the City.
We suggest conducting this project in various phases or parts. The initial phase would
involve Field Test and Mapping Verifications (Part A). From the results of Part A, the next
parts would involve updating the current hydraulic computer model with field data (Part
B), actual development of the Master Plan (Part C), and if so desired, a training session
with the hydraulic model involving City personnel (Part D).
In order to properly size the water main on Beach Avenue, the Master Water Plan as
developed in Part C must be completed.
The initial professional engineering services we propose are:
Master Plan Part A - Field Tests and Mapping Verification:
1. Obtain all existing maps, construction plans, field notes and other additional
information on the existing water distribution system.
2. Develop Test Sites for Fire Hydrant tests, and perform the tests using City crews
and equipment. Measure pitot pressure and residual pressure at adjacent hydrants
to aid in developing empirical data for the hydraulic computer model of the system.
3. Field verify selected distribution system components, as determined by City staff.
4. Record the test results, and prepare a small report summarizing the findings.
Compensation for professional engineering services as described above is estimated as
follows:
RECEIVED
1. Compensation for Master Plan Part A: $ 8,163.00. JUN i '( "MN
?UBLIC WORKS
A detailed breakdown of Part (A) is enclosed for your review.
Total compensation of Part (A) shall not exceed the stated figure above, unless agreed
to in writing.
Robert S. Kosoy, P.E.
City of Atlantic Beach
June 16, 1994 - Page 3
We thank the City of Atlantic Beach for the opportunity to present our proposal for
engineering services on this important project. If you have any questions, please call at
any time.
Sincerely yours,
1
John E. Collins, Jr., P.E.
Project Manager
encs
cc: Jim English
Jim Jacques
RECEIVED
JUN 1 '1i94
PUBLIC WORKS
ATLANTIC BEACH WATER DISTRIBUTION SYSTEM ANALYSIS DESIGN SE 06/16/94
Project No. 50-101 TIME AND COST SPREADSHEET
" EE &JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC.
PART A- FIELD TESTING AND MAPPING VERIFICATION
Man Hours/Labor Rates Per Schedule "A"
LABOR COSTS
WORK BREAKDOWN JEC JGJ MKJ SD TOTAL TIME
Hourly Rate $85.00 $65.00 $50.00 $25.00 SCHEDULE
Review of Existing Maps, Plans 1 8 0 1 $630.00 07/01/94
Selection of Test Sites 1 4 0 0 $345.00 07/01/94
Direct Field Testing with City Crews (24) 2 36 0 0 $2,510.00 07/15/94
Record Water Plant Flows and Pumps Used 0 4 0 2 $310.00 07/01/94
Record Test Results 1 4 0 2 $395.00 07/15/94
Additional Field Testing to Verify Model (8) 1 12 0 0 $865.00 07/22/94
Field Survey of Missing Data 2 16 0 2 $1,260.00 07/22/94
Prepare Engineering Report of Results 2 8 8 1 $1,115.00 07/22/94
Client Review and Presentations 2 4 0 0 $430.00 07/22/94
SUBTOTAL DIRECT LABOR 12 96 8 8
Project Manager (JEC) $1,020.00
nesigner (JGJ) $6,240.00$400.00
'after (MKJ)
Secretary (SD) $200.00
SUBTOTAL DIRECT LABOR COSTS $7,860.00
REIMBURSIBLE COSTS Quantity Unit Price
Mileage 840 Miles 0.20 $168.00
Blue Printing 5 sht 0.70 $3.50
CADD Plotting 1 sht 12.00 $12.00
CADD Computer Charges 8 Hr 8.00 $64.00
Copying 50 copy 0.10 $5.00
Film and Processing 5 set 8.00 $40.00
Postage 1 Is. 10.00 $10.00
SUBTOTAL REIMBURSABLE COSTS $302.50
TOTAL PROPOSED PRICE - PART A I $8,162.50
RECEIVED
JUN i c 'iyyz.
PUBLIC WORKS
4
JUN 27 '94 05:23PM JAX CHAMBER BEACHES P.1
Statement by Harry Schnabel
before Atlantic Beach City Commission
June 27, 1994
Mr. Mayor and Commission Members . Today Ameriforce, a member
of the Beaches Department of the Chamber of Commerce, asked
if the Chamber was involved in this license fee issue . We
are not . However, when an issue impacts a member, we should
become informed and/or involved .
We ask for you careful consideration of this proposal �,Ss•,.��,�tr�► v.�v�.`D
increase certain business license fees . In the case of
Ameriforce, is it in the best interest of both the public and
private s e c t of ina i,� s 'r+tj rt. Li c, 7xe t= 'r
The Beaches Department of the Chamber of Commerce would like
to become involved in this matter. If possible, we ask to be
a part of the decision-making process .
Thank you.
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