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07-05-94 v • MINUTES OF THE SPECIAL CALLED SHADE MEETING OF ATLANTIC BEACH CITY 400 COMMISSION HELD IN CITY HALL ON TUESDAY, JULY 5, 1994. Present: Lyman T. Fletcher, Mayor Steven M. Rosenbloom, Commissioner Suzanne Shaughnessy, Commissioner J. Dezmond Waters, III, Commissioner Robert G. Weiss, Jr. , Commissioner And: Alan C. Jensen, City Attorney Kim D. Leinbach, City Manager James R. Jarboe, Deputy City Manager John DeVault, Attorney The meeting, which was held for the purpose of hearing a status report and subsequent discussions relative to the city's law suit with the City of Jacksonville, was called to order in the Commission Chambers by Mayor Fletcher. The Mayor explained the meeting was being held in accordance with the provisions of Florida Statutes, Chapter 286, which provided that the discussions could be held in private. At this time the Mayor and City Commissioners, City Manager, Deputy City Manager, City Attorney and Attorney John DeVault convened to City Hall Conference Room to hold the aforementioned discussions. The proceedings were recorded by a Court Reporter and a transcript will be filed with the City Clerk within thirty days. Following the discussions, the Mayor declared the meeting adjourned. Lyman T. Fletcher Mayor/Presiding Officer ATTEST: g Maur en King City Clerk CITY OF ATLANTIC BEACH SPECIAL CALLED MEETING 5:00 PM - TUESDAY, JULY 5, 1994 AGENDA Call to order 1 . Clarification of action taken by the City Commission at the Fire Department Impasse Hearing on April 12, 1994 relative to Article 28 of the Fire Department contract 2. Discussion and related action relative to General Employees ' pay plan 3. Any other business Adjournment MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL AT 5:00 PM ON TUESDAY, JULY 5, 1994. Present: Lyman T. Fletcher, Mayor Steven M. Rosenbloom, Commissioner Suzanne Shaughnessy, Commissioner J. Dezmond Waters, III, Commissioner Robert G. Weiss, Jr. , Commissioner Also: Kim D. Leinbach, City Manager .James R. Jarboe, Deputy City Manager John Campbell, Police Captain James Hill, Fire Lieutenant Maureen King, City Clerk The meeting was called to order by Mayor Fletcher. 1. Clarification of action taken by the City Commission at the Fire Department Impasse Hearing on April 12, 1994 relative to Article 28 of the Fire Department contract Mayor Fletcher reviewed the minutes of the Impasse Hearing on April 12 and summarized the amendments which had been approved. He confirmed with each commissioner who had made and seconded motions that the minutes accurately reflected their intent. When it was determined that the minutes did accurately reflect the actions taken, the Mayor invited Lt. Hill to explain the confusion which he felt existed and asked Capt. Campbell to respond. Lt. Hill indicated he was not aware that the action taken by the City Commission would eliminate the step pay plan which was in place at that time. He had assumed that the action taken would have approved a 4.8% increase in addition to the step plan, and that any surplus funds would be paid to employees in the form of bonuses. He indicated the firefighters had received bonuses of $340.00 and he felt any available funds resulting the fire chief vacancy should have been used for the bonuses. Capt. Campbell indicated the union' s proposal had been for a 7% pay increase each year for the next three years. He indicated funds had not been budgeted and were not available to provide for a 7% increase for this fiscal year and the additional considerations granted by the City Commission under Sections 28.4 and 28. 5 had had a financial impact. He indicated the city' s proposal which had been adopted by the City Commission on April 12, 1994, was for a 4.8% increase for this fiscal year with any surplus funds budgeted for this fiscal year to be paid equally to employees in the form of bonuses. Following further discussion, the City Attorney indicated the only time the City Commission could reconsider any action taken at the impasse would have been at the impasse hearing or the following meeting. He felt the only action the City Commission could take at this time would be to clarify any confusion or misunderstandings regarding the action taken. It was agreed the minutes accurately reflected the action taken by the City Commission, the administra- tion had carried out the wishes of the City Commission, and no further action was required at this time. The Mayor urged the union and city administration to begin their contract negotiations early this year so that a contract could be approved and be put in effect at the beginning of the next fiscal year. Commissioner Waters inquired into the amount of bonuses which had been paid to the public works employees and the City Manager agreed to provide this information to Commissioner Waters. 2. Discussion and related action relative to General Employees' pay plan The City Manager pointed out that the general government employees who were not part of a collective bargaining unit had not received any pay increases during the current fiscal year. He indicated he had appointed a committee of staff members to study the matter and invited Ernie Beadel to speak on behalf of the employees. Mr. Beadel requested that the City Commission consider bringing the general employees into line with the bargaining groups. He indicated the committee had recommended reinstating the step pay plan but expressed some concern that those employees whose anniversary dates occurred later in the fiscal year had to wait longer to receive raises which were based on anniversary dates. He indicated Joan LaVake had the information the City Commission would need to make a decision on this matter; however, Ms. LaVake was ill and Mr. Beadel requested that the City Commission defer their consideration of this matter until they could be provided with the proper information. Diane St. Laurent reported the committee had also revised the evaluation form to be used for general employees and invited the Commissioners to review the revised form and provide any input they felt might be appropriate. The Mayor felt the evaluation form should be given additional consideration so that it could provide more specific information. There being no further discussion, the Mayor declar-. the meeting adjourned. � / yman T. Fletcher Mayor/Presiding Officer A E S T: Mau een King, Ci Cikrk