08-16-94 v MINUTES OF THE ATLANTIC BEACH CITY COMMISSION STRATEGIC PLANNING
SESSION HELD IN CITY HALL AT 4:30 PM ON TUESDAY, AUGUST 16, 1994
Present: J. Dezmond Waters, III . , Mayor Pro Tem
Suzanne Shaughnessy, Commissioner
Robert G. Weiss, Jr. , Commissioner
And: James R. Jarboe, Deputy City Manager
John Campbell, Police Captain
Maureen King, City Clerk
The meeting was called to order and Jim Jarboe distributed graphs
illustrating the effects of the proposed . 6 mill tax increase, and
a breakdown of proposed general fund revenues and expenditures. A
copy of the hand-out is attached hereto and made a part hereof.
Following brief review of the graphs Mr. Jarboe asked Capt.
Campbell to explain status of the pay plan of the general
employees.
Capt. Campbell explained about forty employees were not part of a
collective bargaining group. These employees had been taken off the
step plan and a 2% across the board pay increase had been approved
by the City Commission in the current FY budget. Capt. Campbell
indicated the City Manager proposed to process the pay increases
prior to the end of the fiscal year. He indicated he was working
on a step plan and recommended it be implemented during the next
fiscal year in conjunction with the employees' anniversary dates.
Mr. Jarboe then distributed a draft of proposed capital
improvements which was discussed in detail. Mr. Jarboe explained
this was just a draft but that it was a bare-bones list. A copy of
the proposed capital improvements list is attached hereto and made
a part hereof.
Further discussion ensued and Mayor Pro Tem Waters indicated he
felt it would be beneficial to hold workshop meetings prior to
regularly scheduled commission meetings. He felt such meetings
would be useful in better informing commissioners of the intent of
legislation coming before them for action. He indicated he would
bring the matter up again after the Mayor returns.
There being no further discussion, the meeting was adjourned at
6:30 PM.
Maur en King, Cit Clek
Wades $WW
II/
IDEAS RELEVANT TO MORE EFFICIENT ADMINISTRATION OF THE CITY
COMMISSION:
1. WORKSHOPS BEFORE EACH CITY COMMISSION MEETING:
A. To produce more carefully crafted legislation--ordinances,
resolutions, and motions of substance;
(Have you every tried to meaningfully amend an ordinance
or resolution only to find yourself making it worse
despite your good intentions? LEGISLATION MUST HAVE A
COMMISSIONER SPONSOR IT! ! )
B. To control content of the agenda so that the Commission is
not embarrassed by surprises or surprises itself in an
unfortunate way;
(Have you ever seen something moved on the recommendation
of a committee or visitor's complaint? Have you seen
members of the audience try an intimidate you as "Do you
want to see a child killed? We should not be doing
business on anything that we have not collectively
approved beforehand for a public hearing! )
C. To allow the press and hopefully the citizens to be aware
of the content of resolutions and perhaps the content and
discussion which may lead to motions of substance;
(I personally have come to despise resolutions of
substance and even motions of substance because they
IIP don't have to have antecedents-of-discussions about which
the public can be made aware by the press or interested
parties! )
D. To allow the Commissioners to understand where a colleague
is coming from and what he hopes to accomplish with his
ordinance or resolution.
(Intention in legislation is almost as important as the
words themselves. Sometimes I find myself in support of
the intention and even know that for the time being it
will be enforced in the way intended but I become
suspicious of language over the long run and fear its
easy miscontruance by later enforcers thereby
necessitating the best language possible now for the
future and sometimes the collective mind is best for
that! )
E. These Monday planning sessions can also continue to
function as our strategy sessions.
City of Atlantic Beach -
1994/95 Proposed MIllages
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1994/95 Proposed 1994/95 Proposed 1993/94 Actual 1994/95 Proposed 1993/94 Actual
Millage 'lla a Nffilitge, %Increase Taxes Taxes
Beaches Hospital 0.0000 0.9500 -100.00% 0.00 71.25
Atlantic Beach 3 8,'3 School Board 10.3210 9.8420 4.87% 774.08 738.15
Fla.Inland Marine 0.0490 0.0510 -3.92% 3.683.83 ._..–
Jacksonville Beach 4.3511 City of Jacksonville 9.67721 9.5251 1.60% 725.79 714.38
Water Management 0.4820 0.4700 2.55% 36.15 35.25 -
Neptune Beach Atlantic Beach 3.8693 3.2776 18.05% 290.20 245.82
24.395, 24.1157 1.17% $1,829.89 1,808.68
General Fund Revenues
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(54.3%)Taxes
General Fund Expenditures
1994/1995 Annual Operating Budget
(15.1%)Streets and Roads
(4.4%)General Government (4.6%)Building,Planning and Zoning
(13.8%) Departmental
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CITY OF ATLANTIC BEACH, FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995- 1999
_ GENERAL FUND
CRY MANAGER APPROVED
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DIVISON/IMPROVEMENT TO DATE 1994-95 1995-96 1996-97 1997-98 1998-99 REMAINING COST
CITY CLERK:
Personal Computer(486) 2,000 2,000
CITY CLERK SUBTOTAL 2000 Z000
POLICE:
Patrol Vehicles 70,000 57,628 60,509 60,509 63,534 312,180
Animal Control Truck -_ 6,000 6,000 12,000
POLICE SUBTOTAL 76,000 57,628 60,509 66,509 63,534 324,180
FIRE:
Fire Chief Vehicle 15,000 15,000
Personal Computer 5`' 1,750 1,750
Fire Truck 250,000 250,000
Miscellaneous Fire Equipment - 15,000 25,000 25,000 25,000 25,000 115,000
Firefighter Gear and MSA Tanks 2,000 2,000
Fire Marshal Vehicle , 12,000 12,000
Lifeguard Vehicle6,000 6,000
Radios
600 600
Renovations to Lifeguard Building f; 5,000 5,000
FIRE SUBTOTAL 57,350 275,000 25,000 25,000 25,000 407,350
STREETS and ROADS: €'
Repave Sherry Drive i'° - 125,600 125,600
Repave Royal Palms Avenue E 123,600 123,600
Repave Sailfish Drive E 78,700
78,700
Repave Sandpiper Lane 59,300 59,300
Construct Road -Begonia/Levy Road 78,000 78,000
New Radios 2,300 2,300
Pickup Truck 15,000
15,000
Riding Mower 12,000 12,000
Foam Fill Tractor Tires 4,000 4,000
Tractor 11,000 11,000
(20
Winch for Duty Truck 900 900
lc
STREETS and ROADS SUBTOTAL 45,200 249,200 78,700 59,300 78,000 510,400
PARK MAINTENANCE:
Weedeaters and Plower 1,200 1,200
Riding Lawn Mower 15,000 _ _ 15,000
PARKS MAINTENANCE SUBTOTAL 16.200 16,200
PARKS and RECREATION:
Upgrade Air Conditioning at Grage Center 20,000 20,000
Resurface Tennis Courts 12,000 10,000 22,000
Playground Equipment 40,000 40,000 80,000
Refurbish Howell Park Docks 100,000 100,000
Renovate 12th and 16th Streets Beach Access 35,000 35,000
PARKS and RECREATION SUBTOTAL 32,000 175,000 10,000 40,000 257,000
GENERAL GOVERNMENT:
Keylock Doors at City Hall 1,000 1,000
A/C Unit for Second Floor at City Hall2500
2,500
Security System at City Hall 5,000 5,000
GENERAL GOVERNMENT SUBTOTAL 8,500 8,500
TOTAL GENERAL FUND _ _ 237,250 _756,828 174 209 190 809 -- __ 1,525,630
i
CITY OF ATLANTIC BEACH, FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999
'CAPITAL PROJECT FuND1
CITY MANAGER APPROVED
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DIVISON/IMPROVEMENT TO DATE 199495 1995-96 1996-97 1997-98 1998-99 REMAINING COST
PUBLIC SAFETY:
Remodel Public Safety Building 125,000 125,0(X)
PUBLIC SAFETY SUBTOTAL 125,000 125,000
PARKS and RECREATION:
Tresca Property-Convert to Public Park 250,000 250,000
Concession Stand Renovations-Russell Park 70,000 70,000
Concession Stand Renovations-Donner Park 95,000 95,000
PARKS and RECREATION SUBTOTAL 415,000 4I5,000
TOTAL CAPITAL PROJECT FUND 540,000 --_ 540,000!
CITY OF ATLANTIC REACH, FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999
1 WATER FUND I
MY MANGER APPROVED i
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DIVISON/IMPROVEMENT TO DATE 199445 1995-96 1996-97 1997-98 1998-99 REMAINING COST
ATLANTIC BEACH:
Encoded Register Meters(New) 25,000 25,000
Plans and Specifications for Water Treatment Plant#2 - 25,000 25,000
New Well Construction at Water Treatment Plant#2 75,000 75,000
Water Mains Installation 150,000 150,000
Land Purchase for Water Treatment Plant#2 Tower 150,000 150,000
CAD System 50,000 50,000
Pickup Truck 10,000 10,000
Electric Valve Wrench 5,000 5,000
Utility Truck with Crane 17,000 17000
Tractor(4 x 4) 60,000 60 00O
ATLANTIC BEACH SUBTOTAL - 567,000 567,000
BUCCANEER/OAK HARBOR:
Enlarge and Rehab. Water Treatment Plant#3 50,000 550,000 600,000
Encoded Register Meters(New) 25,000 25,000
Encoded Register Meters(Oak Harbor)(New) 3I,600 31,600
Cap off 3rd Well at Water Treatment Plant#4 20,000 20,000
Portable Large Meter Tester 4,000 4,000
Fence around Water Treatment Plant#4 5,000 5,000
Pneumatic Valve Wrench 4,500 4,500
Pickup Truck for Meter Readers 10,00 10,000
Distribution System-Mayport Road 100,000 100,000
Replace 2'Water Mains(Oak Harbor) 100,000 100,000
BUCCANEER/OAK HARBOR SUBTOTAL 50,000 850,100 900100
TOTAL WATER FUND = 50000 I,417I00 I,467,IOOa
F
CITY OF ATLANTIC BEACH, FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999
SEWER FUND j
CRY MANAGER APPROVED
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DIVISON/IMPROVEMENT TO DATE 199495 1995-96 1996-97 1997-98 1998-99 REMAINING COST
ATLANTIC BEACH:
3.0 MGD Expansion 206,246 3,293,754 1,000,000 4,500,000
Collection Projects Design 20,000 20,000
Sewer Mains Maintenance 303,000 303,000
Collection Lines Upgrade-Cantebury Apartments T5,000
75,000
Roll-on Roll-off Sludge Truck 60,000 60,000
Lift Stations A-F Valve Replacement 2 ,500 27,500
Fairway Villas Lift Station Upgrade 45000 45,000
Park Street Lift Station I Upgrade 25,000 25,000
Stewart Street Lift Station Upgrade 25,000 25,000
Metal Storage Area Construction 36,000 36,000
Pickup Truck 10,000 10,000
Miscellaneous Sewer Plant Equipment 7,500 7,500
ATLANTIC BEACH SUBTOTAL 206,246 3,927,754 1,000,000 5,134,000
BUCCANEER/OAK HARBOR:
Steel Catwalks Replacement 190,000 190,000
Replace Clarifier Weirs 34,500 34,500
Upgrade Electrical Service 35,000 35,000
Master Wetwell Construction 100,000 100,000
Influent Flow Meter 8,500 8,500
Sewer Rehab(Oak Harbor) 700,000 700,000
Truck 10,000 10,000
Instrumentation(Controls) 9,500 9,500
Blower 6,500 6,500
Lab Equipment 4,000 4,000
Additional Screen-Surge Tank 40,000 40,000
Tri-pod Safety Harness 6,000 6,000
Odor Control ,000 8,000
0.75 MGD Expansion 50,000 65,000 1,000,000 1,115,000
BUCCANEER/OAK HARBOR SUBTOTAL 1,152,000 50,000 65,000 1,000,000 Z267,000
TOTAL SEWER FUND J 5.079,754 1,050,000 65,000 1,000,000 -_I 7,401,000 O•
t
CITY OF ATLANTIC BEACH,FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999 •
SANITATION FUND
CRY MANAGER APPROVED
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DMSON/IMPROVEMENT TO DATE 1994.95 1995-96 1996-97 1997-98 1998-99 REMAINING COST
Roll-on Trash Containers(2) I 2500
Dumpsters 10,000
TOTAL S NIE4170NRUND .t,Z 12.500
6`
CITY OF ATLANTIC BEACH, FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999
StORMWATER UTILITY FUND _ ;
CITY MANAGER APPROVED
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DMSON/IMPROVEMENT TO DATE 1994-95 1995-96 1996-97 1997-98 1998-99 REMAINING COST
Jasmine Street Retention Pond Repairs 60,000 60,000
Projects Related to 4th, 9th and Plaza Streets 60,000 60,000
Retention Pond Construction for Major Trunk Lines 70,000 70,000
Pipe Seminole and Cavalla Road Ditches 350,000 350,000
Major Trunk Lines Installation 825,000 825,000
Remove Exfiltration Structures on Beach and Repipe Streets 700,000 700,000
r TOTAL STOAAIWA)FR UTILITYFUID I20,000 70,000 350 000 825,000 700,000 2,0d5,000�
CITY OF ATLANTIC BEACH, FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999
r POLICE TRUST FUND
CITY MANAGER APPROVED
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DTVI SON/IMPROVEMENT TO DATE 1994-95 1995-96 1996.97 1997-98 1998-99 REMAINING COST
Information Management System 10,471 10,471
Detective Vehicle 11,000
11,000
POLICE TRUST FUND 2L471__ _-- -J 21,471
F
CITY OF ATLANTIC BEACH,FLORIDA CAPITAL IMPROVEMENTS
FISCAL YEARS 1995-1999
INTERNAL SERVICE FUIIDS1
CRY MAAMGER APPROVED '
ESTIMATED ESTIMATED TOTAL
COST COST ESTIMATED
DMSON/IMPROVEMENT TO DATE 1994-95 1995-96 1996-97 1997-98 199899 REMAINING COST
CITY MANAGER:
Miscellaneous Machinery and Equipment 1,000 1,000
CITY MANAGER SUBTOTAL 1,000 1,000
ACCOUNTING and FINANCE:
Upgrade AS 400 Computer 7,000 35,000 42,000
Terminals for AS 400(2) 600 600
Burster for Utility Bills 1,700 1,7(X)
File Cabinets(3) 600 6(X)
Copier 1,500 1,500
Personal Computers(2) 2,0(X) 2,000 4,000
Replace Printer 5,0(X) 5,000
Upgrade software 10,000
10,000
ACCOUNTING and FINANCE SUBTOTAL J1,400 35,000 17,000 Z000 65,400
PUBLIC WORKS ADMINISTRATION:
Carpet 800 800
New Telephones 4,(100 4,000
Alarm System 2,000
Copier 100 1,500
1,500
Computer Equipment 2,000 2,000
PUBLIC WORKS ADMINISTRATION SUBTOTAL IO,30O 10,300
FLEET MAINTENANCE:
Construct Underground Fuel Storage Tank 69,000 69,000
FLEET MAINTENANCE SUBTOTAL 69(000 69,000
TOTAL W ERRA SERVICE FUNDS 91,700 I145,700
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