02-26-90 v CITY OF ATLANTIC BEACH
REGULAR MEETING, MONDAY, FEBRUARY 26, 1990
AGENDA
(AMENDED**)
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of February 12, 1990.
2. Recognition of Visitors:
3. Appearances:
A. Heywood Dowling concerning code provisions governing signs and
advertising structures in Atlantic Beach
B. Rodriguez Consulting Group with recommendation for various
insurance coverages
C. Purvis Gray and Company presentation of FY 1988/89 audit (Harry
Royal, Finance Director)
4. Old Business:
A. Action on request from the Cloisters Condominium to change the
main entrance to the complex from 10th Street to Club Drive
(City Clerk Maureen King)
B. Final approval - replat Block 214 Section H (Rene' Angers,
Community Devlopment Director)
** C. Discussion and related action relative to landfill on Jasmine and
Camellia Streets in Section H (Wm. Howell)
5. Action on Resolutions:
A. Resolution #90-4 authorizing the City Attorney to represent the
City of Atlantic Beach in litigation relating to Blackard,
Grunewald, Michael-Wright-McLean, Anderson, Fromhart, Mincey, and
Hanover Insurance
6. Action on Ordinances:
A. Continuation of public hearing of Ordinance #90-89-148 accepting
and approving land development plan and proposal known as Tiffany
by the Sea, submitted by ASHCO, Inc. and certain conditions for
development of land in the City of Atlantic Beach (Community
Development Director Rene' Angers)
B. Final reading and public hearing of Ordinance #75-90-8 to
increase violation fines from $50 to $250 when parking in
handicapped areas. (Police Chief David Thompson)
C. First reading of Ordinance #90-90-152 relating to minor deviation
of Fleet Landing PUD (Rene' Angers, Community Development
Director)
7. New Business:
A. Gee & Jenson requesting an additional $6,000 to present contract
price in reference to water line replacement work in Royal Palms
B. Gee & Jenson with report on proposed Beach Ave. water and sewer
project
C. Amendment to Exception on Parking - Shoppes of North Shore
(Rene' Angers, Community Development Director)
D. Request for funding Dial-A-Ride
E. Discussion and related action regarding acquisition of property
for lift station in Section H (William Howell, Project Manager)
8. City Manager Reports and/or correspondence:
9. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF THE MANTIC BELCH CITY CONS V V
MISSION HELD AT CITY HALL ON MONDAY, FEBRUARY 26, 1990, AT 7:15 PM O O
T T
PRESENT: William I. Gulliford, Mayor E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
Adelaide R. Tucker, and
John W. Weldon, Commissioners M S
O E
AND: Kim D. Leinbach, City Manager T C
Alan C. Jensen, City Attorney I 0 Y
Maureen King, City Clerk NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The invocation,
offered by Commissioner Cook, was followed by the pledge to the
flag.
1. Approval of the minutes of the regular meeting of February 12,
1990 Cook x
Edwards x x
Notion: Approve minutes of the regular meeting of February Tucker x x
12, 1990 Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
Mayor Gulliford reported he had received a letter from Community
Presbyterian Church announcing their annual Spring Arts Festival and
requesting permission to display a banner across Sherry Drive. He
said Commissioner Tucker had also requested on behalf of the Census
Committee, permission to display a banner on Atlantic Boulevard at
the site of the old Bennetts Motel. Cook x x
Edwards x x
Notion: Grant permission to both organizations to display Tucker x
their respective banners Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
2. Recognition of visitors
Alan Potter, 374 Second Street, registered professional engineer,
and owner of a utility company, addressed the Commission on behalf
of Michael-Wright-McLean, the General Contractor who had done repair
work on six pump station wetwells. He said a dispute had arisen
regarding the epoxy paint which had been used on the wetwells and it
was his opinion epoxy paint was unsuitable for the job because of
the high acid environment in the interior of sewage lift station
wetwells. He said the problem was not the fault of the contractor
and he requested the city to release payment.
Mae City Manager said city staff were testing the ph in the wetwells
- ,:o confirm the findings of the contractor.
PAGE TWO V V
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�r FEBRUARY 26, 1990 COMMRS. MSYN
Motion: If the information presented by Mr. Potter is Cook x x
found to be correct, move pertly to make payment in Edwards x
full Tucker x
Weldon x x
No further discussion. The motion carried unanimously. Gulliford x
3. Appearances:
A. Heywood Dowling concerning code provisions governing signs and
advertising structures in Atlantic Beach
Heywood Dowling, 2005 Seminole Road, said he is the contractor
building Sevilla Gardens at the north end of Selva Marina Drive. In
order to make his project easier for out-of-town visitors to find,
he requested an amendment to Section 17-1 of the city code to
provide for directional signs for residential developments. He
presented a suggested new subparagraph (8) and requested that these
signs be allowed to be displayed for the duration of the project.
Mayor Gulliford pointed out the Beautification Committee had a sub-
committee which was reviewing the sign ordinance and he felt this
request should be passed along to them and await their
recommendation.
I. Rodriguez Consulting Group with recommendations for various
insurance coverages
Ron Mulberry of the Rodriguez Consulting Group said the city had
received bids for property and casualty insurance. Based on the
bids received he presented their recommendations for insurance
coverage on Property, Workers Compensation, Liability and Other
Coverages. Copy of their report is attached hereto and made a part
hereof.
Mayor Gulliford recommended the staff review the findings and
recommendations of the consultants and report back with their
observations and suggestions at the next meeting. Since this would
make it impossible to meet the March 1 effective date, Mr. Mulberry
was asked to request a 30-day extension on the quotes. It was also
felt the limit for liability coverage should be increased to
$1,000,000 and that the city should check into the feasibility of
purchasing an umbrella policy of, possibly, $5,000,000.
C. Purvis, Cray and Company presentation of FY 1988/89 audit
Joe Welch, Audit Manager of 1988/89 city audit, gave a brief report
and said he was satisfied with the Finance Director's plans to
implement their recommended changes. Mr. Welch said improvements
could be made in computer software and hardware, particularly in
rtility billing and payroll, but indicated all recommendations made
n the preceding audit had been implemented satisfactorily.
PAGE THREE V V
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D. John Dickinson with report relative to notification of the
Atlantic Beach Firefighters intent to unionize
Mr. Dickinson said he had received notification of a request from
the Jacksonville Beach Firefighters to voluntarily recognize their
organization as the exclusive collective bargaining representative
for the Atlantic Beach Fire Department. He said their petition was
to represent the lieutenants as well as the firefighters. By
voluntarily recognizing their organization, the city would be
assuming the organization represented the majority of the members of
the unit and that the unit is appropriate, i.e. , it would not
include anyone who would have a supervisory conflict of interest
with the bargaining unit as a whole. He said it was the
recommendation of his firm that the Commission decline to
voluntarily recognize this organization, thereby allowing the city
to challenge the aforementioned issues. He said Chapter 447 of the
Florida Statutes indicated there needs to be recognition of those in
charge and since the chief could not be on duty 24-hours per day,
there was a real need to have someone in a supervisory capacity who
would not be included in the bargaining unit. In the event the city
declined voluntary recognition of the organization, it would still
give the labor organization the opportunity to petition the
Commission in Tallahassee and to conduct a secret ballot election,
>ut it would allow the unit to be better defined to exclude the
Lieutenants, who, he felt, would have a supervisory conflict of
interest with the rank and file. Cook x
Edwards x
Motion: Accept Mr. Dickinson's recommendation and authorize Tucker x x
Corbin, Dickinson and Duvall to represent the city in Weldon x x
this matter Gulliford x
No discussion before the vote. The motion carried unanimously.
4. Old Business:
A. Action on request from the Cloisters Condominium to change the
main entrance to the codex from Tenth Street to Club Drive
The City Clerk said research of the records had shown that no formal
action had been taken by the city to rezone the area since the
Cloisters was built as a PUD in 1973 and it appeared the current
zoning maps incorrectly identified the area as RG3. Mayor Gulliford
explained the procedure which would have to be followed to amend the
PUD and said the public would have an opportunity to speak to the
matter when it came before the Community Development Board and again
at the public hearing before the City Commission.
Jerry McCool, 10 Tenth Street, President of the Cloister Condominium
Association Board of Directors, who was in attendance, declined to
take any comments on the matter until a later time.
B. Final approval - replat Block 214, Section H
Rene' Angers reported Dan Mayti wished to replat his property into
PAGE FOUR V V
MINUTES NAME OF
FEBRUARY 26, 1990 COMMRS. MSYN
three building lots, the smallest of which would contain 12,370 sq.
ft. of land area. The property, currently zoned RS1 is located at
the extreme west of the city and is outside the Section H
infrastructure improvement area. Cook x
Edwards x x
Motion: Approve replat of Block 214, Section H as requested Tucker x
Weldon x x
No discussion before the vote. The motion carried unanimously. Gulliford x
C. Discussion and related action relative to landfill on Jasmine
and Camelia Streets in Section H
Billy Howell, Project Manager, explained the area had been filled in
the late 50's or early 60's in connection with a program of the East
Duval County Mosquito Control District, and affected approximately
300 feet of Jasmine Street and 300 feet of Camelia Street. On
January 22, 1990 the City Commission deleted paving of Camelia and
Jasmine Streets south of West 14th Streets. Mr. Howell explained
water and sewer service would be extended as far as the landfill
area. The drainage for stormwater run-off is to the south and it
would be necessary to go through the landfill area in order to
provide a drainage ditch. He said DER has been notified of the
landfill and it is hoped some method of providing drainage for that
area can be worked out. In any case water and sewer will be
provided and even though the roads would not be paved they would be
improved.
Christy Brooks, 1222 Jasmine Street, said he felt the paving and
drainage on West 14th Street would add to the drainage problems on
Jasmine and Camelia since the water flowed south to the drainage
ditch. If the streets could not be completely paved, he requested
that the paving run to at least the last house before the
cul-de-sac. As one possible solution he suggested a catch basin at
the end of the street with a concrete pipe going through the
landfill. Rev. Charles Sharron, 820 West 14th Street, said he had
been supportive of the program since its inception and urged the
city to consider every option to provide paving for Camelia and
Jasmine Streets.
Don Ruckman of Bessent, Hammack & Ruckman said they were continuing
to work on the problem and hoped to have a solution to bring before
the Commission for consideration before the project is completed.
After further discussion of the landfill and related problems, the
Mayor suggested signs be placed advising of the potential hazard and
efforts be made to find out to what extent the fill material is
hazardous. In the meantime the city could possibly do some grading
on Jasmine and Camelia Streets and Mr. Ruckman said as soon as the
sewer and water lines are laid, the area would be graded and
grassed. The Mayor also inquired whether any state or federal funds
might be available for recycling all or part of the landfill
materials.
PAGE FIVE V V
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FEBRUARY 26, 1990 COMMRS. M S Y N
..._.
Item 7E was taken out of sequence and addressed at this time.
7E. Discussion and related action regarding acquisition of property
for lift station in Section H
Billy Howell reported in the original design the lift station had
been located at the south end of Camelia and West Plaza drainage
ditch but because of the fill material, this location would be
unsuitable. Mr. Howell said he had checked into three possible
alternate sites and reported a church in the neighborhood had some
suitable land but they did not wish to sell any of their property.
He said a suitable 50-foot piece of property on the southeast corner
of Camelia and West 14th Street (Lot 1, Block 225, Section H) had
been appraised at $6,500 but the owner was asking $19,900. He said
condemnation proceedings would be expensive and the easiest solution
might be to locate the lift station in the right-of-way on West 14th
Street between Camelia and Main Street. After further discussion
regarding the options available it was the general feeling the city
should negotiate to purchase the land which had been the subject of
the appraisal or a 50 ft. x 50 ft. piece of property from the
church.
Motion: Make offer of $10,000maximum, for the north 50 feet Cook x
of Lot 1, Block 225, Section H Weldon x
After further discussion of the options, Commissioner Weldon amended
his motion and Commissioner Cook amended his second as follows:
Amended Notion: Make offer of $10,000 to church, first. In the Cook x x
event a negative response is received, make offer of Edwards
$10,000 on Lot 1, Block 225. If negative response is Tucker x
received on both properties, commence condemnation Weldon x x
proceedings on Lot 1, Block 225 Gulliford x
No further discussion. The motion carried unanimously.
5. Action on Resolutions:
A. Resolution 90-4 authorizing the City Attorney to represent the
City of Atlantic Beach in litigation relating to Blarkard,
Grunewald, Michael-Wright rLean, Anderson, Frac hart, Mincey and
Hanover Insurance
Mayor Gulliford presented in full, in writing, Resolution 90-4
authorizing Alan C. Jensen to represent the city in certain civil
complaints, suits and controversies in which the city is a party. Cook x
Edwards x
Notion: Approve passage of Resolution No. 90-4 Tucker x x
Weldon x x
:n brief discussion before the vote the City Attorney explained the Gulliford x
carious legal matters pending. The question was called and the
motion carried unanimously.
PAGE SIX V V
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FEBRUARY 26, 1990 COMMRS. M S Y N
6. Action on Ordinances:
A. Ordinance No. 90-89-148 - Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH ACCEPTING AND APPROVING
LAND DEVELOPMENT PIAN AND PROPOSAL SUBMITTED BY ASHCO, INC., AND
CERTAIN CONDITIONS FOR DEVELOPMENT OF LAND IN THE CITY OF ATLANTIC
BEACH; PROVIDING AN EFFECTIVE DATE (Tiffany by the Sea)
Mayor Gulliford presented in full, in writing, Ordinance No.
90-89-148 on final reading. Said ordinance was posted in accordance
with charter requirements. The Mayor opened the floor for a public
hearing and invited comments from the audience.
J.C. Green, 2233 Seminole Road, inquired whether any additional
documents had been received and was informed some corrections had
been made to the Covenants and Restrictions which had been submitted
at the previous meeting but that no further documents had been
received. Since no one else spoke for or against the matter, the
Mayor declared the public hearing closed. Cook x x
Edwards x
Motion: Approve passage of Ordinance No. 90-89-148 on final Tucker x
reading Weldon x x
Gulliford x
In discussion before the vote, Commissioner Edwards requested the
Tords " (excluding parrots) or four rabbits" be deleted from Article
7, Section 15. Article V, Section 9, should be amended to reflect
that electric service would be provided through electric company
franchised by Atlantic Beach. The words "three and one-half (3 1/2
stories" in Article V, Section 1 should be amended to read "35
feet from the natural ground elevation" and all references to
"Atlantic Beach Utilities, Inc." should be changed to "Atlantic
Beach Utilities." Discussion ensued regarding which would take
precedence in the event of a conflict between the Covenants and
Restrictions and the City Code and it was felt once the Covenants
and Restrictions were approved, that would be the authoritative
document. Mr. Ash said he would work closely with the City Manager
to comply with the laws and the wishes of the city.
Heywood Dowling said the method of measuring the height of buildings
is somewhat vague in the city ordinance and in an area of dunes such
as the location of the proposed Tiffany by the Sea there could be as
much as ten or twenty feet difference between the front and rear
building lines. The question was called and the motion carried
unanimously.
B. Ordinance No. 75-90-8 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC
BEACH; AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, ADDING UNDER
SEC. 21-17(7) SUBPARAGRAPHS (a) , (b) , AND (c) , TO INCREASE THE FINE
FDR UNAUTHORIZED PARKING IN DISABLED PARKING SPACES TO TWO HUNDRED
I'rY DOLLARS ($250.00) , FSTABLISIDNG A FORMULA FOR THE DISTRIBUTION
OF ALL FINES COLLECTED TFD FOR VIOLATION OF SUCH SECTION, PROVIDING AN
EFFECTIVE DATE
PAGE SEVEN V V
MINUTES NAME OF
FEBRUARY 26, 1990 COMMRS. M S Y N
Mayor Gulliford presented in full, in writing, ordinance No. 75-90-8
on final reading. Said ordinance was posted in accordance with
. Charter requirements. The Mayor opened the floor for a public
hearing and invited comments from the audience. Since no one spoke
for or against the ordinance, the Mayor declared the public hearing
closed. Cook x
Edwards x x
Notion: Approve passage of Ordinance No. 95-90-8 on final Tucker x x
reading Weldon x
Gullifo .' x
No discussion before the vote. The motion carried unanimously.
C. Ordinance No. 90-90-152 - First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 24, THE
COMPREHENSIVE ZONING ORDINANCE AND LAND DEVELOPMENT CODE ACCM3TING
AND APPROVING CHANGES IN THE ORDINANCE ADOPTING THE FLEET LANDING
PLANNED UNIT DEVELOPMENT TO PROVIDE FOR THE INCLUSION OF AN
ADDITIONAL 1.7 ACRES IN THE SITE PLAN AND RELOCATION OF CSN
FACILITIES THEREIN; AND PROVIDING AN EFFECTIVE DATE
Mayor Gulliford introduced in full, in writing Ordinance No.
90-90-152. Cook x
Edwards x x
Notion: Pass Ordinance No. 90-90-152 on first reading and set Tucker x
for public hearing March 26, 1990 Weldon x x
Gullifo . x
No discussion before the vote. The motion carried unanimously.
7. New Business:
A. C & Jenson requesting an additional $6,000 to present
contract price in reference to water line replacement work in Royal
Palms
The City Manager explained a letter had been received from Gee &
Jenson indicating additional work had been incurred due to the
extension of the contract. Mr. Leinbach said he did not feel
sufficient information had been received to justify the $6,000
charge. Gee and Jenson was asked to provide additional information
to the City Manager and he will present his recommendations on the
matter at the next meeting.
B. Gee & Jenson with report on proposed Beach Avenue water and
sewer project
Andy May of Gee & Jenson said this matter had been before the
Commission in December and a question was raised at that time about
the location of the lift station and also the possibility of adding
other areas in Ocean Grove, Coral and Seventeenth Streets. A letter
uroposal had been submitted but this had not been included in the
igenda packets. Mr. May briefly outlined this proposal, a copy of
which is attached hereto and made a part hereof. He said there were
some sewer lines in the area and they would inspect them and would
PAGE EIGHT V V
MINUTES NAME OF
FEBRUARY 26, 1990 COMMRS. M S Y N
hope utilize them as much as possible. Discussion ensued regarding
assessments and Bob Frohwein, Building Contractor residing at 1820
. Ocean Grove Drive, said he had installed water and sewer lines on
Ocean Grove Drive in connection with a building project and had paid
approximately $7,000 in hydraulic shares to tie into an existing
sewer line. He said he had an agreement with Atlantic Beach wherein
anyone connecting to the sewer line he had laid would be required to
pay a hydraulic share to Mr. Frohwein.
Mr. May said he had met with the residents and they were anxious for
the project to proceed but that they did not want it to include
paving of the streets. The City Commission was in agreement on
leaving the streets unpaved.
Discussion ensued regarding the location of the lift station.
Commissioner Cook said the land on which the lift station is
proposed was purchased for the purpose of developing as a passive
park. He said he was opposed to putting the lift station there and
inquired into the possibility of locating it on the west side of
Seminole Road but it was felt the drainage ditch would present a
problem there. Mr. May presented a site of the proposed lift
station and said it measured about 20 x 17 feet. Tom Norton, 1835
Coquina suggested another location at the end of Dewees Avenue which
Light provide a suitable location since he said no homes directly
_ace that piece of property. Discussion also ensued regarding
building the station underground or partially underground.
After a complete discussion on the matter the engineers were
directed to investigate alternative sites and report back at a later
date.
C. Amendment to the Exception on Parking - Shoppes of North Shore
The Mayor noted that the Community Development Board recommended
approval. Cook x x
Edwards x
Motion: Grant amendment to parking exception as recommended Tucker x x
by the Community Development Board Weldon x
Gulliford x
In response to a question from Commissioner Cook, George Bull,
architect, said there is 6,450 less square footage of building and
the requested 97 parking spaces would represent a higher ratio of
parking to square footage of building. He presented a artists
rendering of the revised plan. The question was called and the
motion carried unanimously.
D. gest for funding Dial-A-Ride
Wilson Merrihew, President of the Beaches Council on Aging,
!onfirmed that the City Commission had received his letter
requesting financial assistance. He said they had ordered a new bus
but the old one had expensive maintenance problems. The City of
PAGE NINE V V
MINUTES NAME OF
FEBRUARY 26, 1990 COMMRS. MSYN
Jacksonville was no longer paying for gasoline so they had
considerably increased operating costs and would appreciate any
. assistance Atlantic Beach could give. Mr. Merrihew said
approximately 20-40 Atlantic Beach residents use the Dial-A-Ride
service daily.
The City Manager was requested to review the city finances to see if
there were any available unbudgeted funds. In the meantime the City
Commission would consider whether they felt such a donation would be
in the best interests of the city and be prepared to act on the
matter at the next meeting.
8. City Manager Reports and/or correspondence
With reference to the Michael-Wright-McLean claim, the City Manager
said the city staff has been working to resolve the matter but that
each of the parties involved felt the fault did not lie with their
firm.
He also reported that city staff had been instructed to remove any
signs which did not comply with city ordinances. The owners are
then given an opportunity to retrieve their signs.
bmmissioner Tucker said she had received complaints about vendors
selling flowers, or vegetables on the streets. While this had not
been permitted in the past, the city ordinances do not specifically
prohibit such activities. The City Clerk was requested to work with
the City Manager to provide a possible ordinance for consideration.
Mayor Gulliford announced that the City Commission would meet with
the Pension Board on Tuesday, February 27, 1990. He passed along to
Commissioner Tucker for response a questionnaire on sea level rise
and coastal management from the Coastal Resources Management
Citizens Advisory Committee. He also passed along to the City
Manager for response a questionnaire from Jacksonville Community
Council on community issues.
Commissioner Cook announced the Wonderwood Road Committee would hold
a public hearing on March 15, 1990. Time and location had not yet
been announced.
There being no further business to come before the Commission, the
Mayor declared the meeting adjourn-d at 10:30
�. *alV
WiSliam . o .
llio
Mayor/Presiding Offi -
, TTEST:
Maure-n King, City C erk
• 91
GEE &JENSON
Engineers-Architects-
Planners,Inc February 23 , 1990
Mr. Kim D. Leinbach
City Manager
City of Atlantic Beach
P. O. Drawer 25
Atlantic Beach, Florida 32233
Re: Beach Avenue Water and Sewer Main Extensions
Gee & Jenson Project No. 88-276
Atlantic Beach, Florida
Dear Mr. Leinbach:
At the December 11 , 1989 Commission meeting, the City Commission
expressed a desire to relocate the proposed lift station for the
subject project. In addition, Mr. Desmond Waters spoke for the North
Beaches Homeowners Association and requested that water and sewer
service be provided for homes abutting Ocean Grove Drive, Coral Street
and 17th Avenue. In your letter of December 27 , 1989 and subsequent
conversations, you requested that we address these concerns and report
back on the action required to implement these areas.
We have talked with Desmond Waters, other citizens in the project area
and members of Public Works, as well as reviewing letters of concern
transmitted to your office from residents and have made field
investigations of the above described area. In summary, the following
observations, conclusions and comments can be made:
1. City Commission desires the lift station to be relocated to the
East in a triangle bounded by Dewees Avenue and Coquina Place.
2 . Residents desire having water and sewer service in the Ocean
Grove area, including Coral Street and 17th Avenue. Some sewer
exists to serve some specific lots, but it is not known if
service stub-outs exist for other lots. We can expand the
existing project to include additional water and sewer service
so that every lot may be served.
3 . City staff indicates that residents in the Dewees Avenue area
do not want paving, fearing increased traffic by their homes.
4651 Salisbury Road•Suite 360•Jacksonville,Florida 32256-6187.904/731-7100
•
111/111111
Mr. Kim D. Leinbach
City Manager
February 23 , 1990 - Page Two
4 . Gee & Jenson ' s status design reflects the direction given by the
City Manager and Director of Public Works. The final design is
the culmination of periodic reviews with City Staff. We
understand that the former City Manager preferred the present
lift station location as a mutually beneficial solution for the
need to purchase a site for the station and helping a landowner
holding some basically unusable, triangular pieces of property.
Enclosed is Attachment "A", a copy of the letter confirming
direction given Gee & Jenson to use the present site.
5. We have evaluated the more easterly triangular property site,
Section No. 5, and feel that the lift station can be alternately
designed for this property. Civil, electrical and structural
engineering will be required in this design alternate, as well
as subsurface investigations. Mr. Waters has expressed the
opinion that area residents may not like this site location as
well.
6. Gee & Jenson was not requested to assist with any funding
aspects of this project. From the comments and reaction
received to date, however, we anticipate many questions from
residents. Additionally, a basis for fair assessment needs to
be established, assuming funding is by special assessment. We
suggest the City extend our services to work with Staff in
developing an assessment basis and assisting with public
hearings.
In summary, we agree with your philosophy that the lots lacking water
and sewer should be included in one project, rather than doing it
piecemeal over time. To this end we have enclosed our proposed
Addendum No. 3 to perform the additional engineering services necessary
to provide utility service to all existing lots in the area bounded by
16th Street, Seminole Road, 20th Street and the Atlantic Ocean. This
is based on best available information as shown on existing maps, City
staff and area residents.
Addendum No. 3 covers the following work:
A. Alternate lift station design
B. Additional surveying, design and construction administration to
add the Ocean Grove Drive, Coral Street and 17th Avenue water
and sewer main extensions
C. Conduct and administer sewer televising services to investigate
location and condition of existing sewers and their service
connections in the above area
GEE & JENSON Engineers.Architects,Planners,Inc.
111/111111
Mr. Kim D. Leinbach
City Manager
February 23 , 1990 - Page Three
D. Provide assistance in developing a special assessment funding
for the project, including a meeting with Staff and one
preliminary and one final public hearing
We hope this report addresses the concerns of all parties. If the
enclosed addendum is satisfactory to you and the City Commission,
please have the Mayor and City Attorney execute both copies, and return
one (1) original to our office.
If you have any questions regarding this subject, or if there is
anything else I can assist you with, please do not hesitate to call.
Sincerely,
iede-ew ..'►
Andrew R. M. '', P.E.
Project M. . .ger
cc: Mr. Harry McNally
GEE & JENSON Engineers,Architects,Planners,Inc.
IP 7
ADDENDUM NO. 3
GEE &JENSON
Engineers-Architects- TO
Planners,Inc.
AGREEMENT FOR PROFESSIONAL SERVICES FOR
BEACH AVENUE WATER AND SEWER MAIN EXTENSIONS
CITY OF ATLANTIC BEACH, FLORIDA
A. SCOPE OF SERVICES
Add to end of Item 1. Standard Engineering Services, the
following:
"Sanitary sewer and potable water extensions shall also
be designed to serve lots along Ocean Grove Drive, Coral
Street and 17th Avenue east of Seminole Road, including
design of sewer services to any existing sewers from
houses not presently served. .- • - ._.. -.. ; . - : : .•
\I\,)1 .• • su• of • • , and revise project
documents to revise sewer design and remove flexible
pavement and stormwater design drawings for the Ocean
Boulevard, Dewees Avenue, Shell Street aid Coquina Place
area. "
Add to end of Item 2 . Surveying Services, the following:
"Surveying shall also include right-of way of Ocean Grove
Drive, Coral Street and 17th Avenue east of Seminole
Road. "
Add to end of Item 3 . Permitting Services, the following:
"Revise the utility permit application to the Florida
Department of Environmental Regulation and the
Jacksonville Division of Bioenvironmental Services. "
Add "Item 5. Sewer System Television Services, including
retaining a television service subcontractor, and
coordinating and reviewing the televising of existing
sewers on Coral Street, 17th Avenue and Ocean Grove
Avenue to determine pipe condition and location of any
lateral services. "
4651 Salisbury Road•Suite 360•Jacksonville,Florida 32256-6187•904/731-7100
Addendum No. 3
Page Two
Add "Item 6. Special Assessment Assistance Services,
including meeting with City Staff to coordinate
assessment methods, preparing exhibits and attendance at
one (1) preliminary and one (1) final public hearing,
with revisions after each hearing to reflect majority
comments, and submission of a letter report to the City
with recommendations and suggested basis for assessment. "
B. TIME OF PERFORMANCE
Engineering plans and specifications will be substantially
completed and presented to the CLIENT for review and comment
within ninety (90) calendar days after receipt of notice to
proceed for this Addendum, except for delays beyond the
control of the ENGINEER.
C. FEES TO BE PAID
For additional services under Item 1 of the Scope of Services
(Standard Engineering Services) the ENGINEER shall be paid an
additional lump sum f e of NINETEEN THOUSAND, SEVEN HUNDRED
DOLLARS ( g 7y °.°
• VAI l ',1,-
1 , v
For additional services under Item 2 of the Scope of Services
(Surveying Services) the ENGINEER shall be paid an additional
lump sum fee of THREE THOUSAND, SIX HUNDRED DOLLARS
($3 , 600. 00) .
For additional services under Item 3 of the Scope of Services
(Permitting Services) , the estimated cost of this service
shall be increased EIGHT HUNDRED DOLLARS ($800 . 00) .
For Item 5 of the Scope of Services (Sewer System Television
Services) , the ENGINEER shall be paid a lump sum fee of TWO
THOUSAND, FOUR HUNDRED DOLLARS ($2 , 400. 00) .
For Item 6 of the Scope of Services (Special Assessment
Assistance Services) , the ENGINEER shall be paid a fee equal
to personnel costs times a factor of 2 . 50, and reimbursement
for direct nonsalary expenses, including, but not limited to,
data processing, equipment rental, automobile travel at $0. 27
per mile, printing and reproduction. We estimate the cost of
this service to be TWELVE THOUSAND DOLLARS ($12 , 000. 00) . It
should be emphasized that this estimate is for budget purposes
only and should not be considered a guaranteed amount.
GEE & JENSON Engineers.Archilects,Planners.Inc
' 1111111
Addendum No. 3
Page Three
All other terms and conditions of the Agreement remain unchanged.
CITY Or ATLANTI BEA H GEE & JENSON E-A-P, INC.
1 - ,/ j
-i4 ,� ,�'
on�William I . Gul '• ,d, J . James S. English, P.E.
Mayor �/ Senior Vice President
NteVA1 I Z 1q6.6 ,; -.2 2-7o
Date Date
APPROVED AS TO FORM AND CONTENT
Cityft or'ney
3/.4t2
Date
GEE & JENSON Engineers.Architects,Iloriners.Inc.
City of Atlantic Beach February 26, 1990
Summary of Results and Recommendations
Insurance Proposals Effective 3/1/90 to 10/1/90
1 . Property:
League St Paul
Premium $17, 488 $17 , 874
Limits $8. 97 mil . $6. 75 mil .
The league quoted on the building and contents values as
estimated in the Bid Specs while St Paul ' s figures are current
values . A cancellation penalty of about $1 , 043 would offset the
League' s lower price.
Recommendation: Do not make a change until renewal . Prior to
that time obtain an accurate appraisal of all property and
request renewal quotes from both carriers . Make a final decision
at that time .
Note: The current carrier agreed to add an Agreed Amount
Endorsement which will eliminate a coinsurance penalty if under
insured.
2. Workers Compensation:
League Chamber Fund
Guaranteed Cost Plan $90 , 145 $102, 032
Retention Plan N/A $59, 348 min - $119, 172 max
(based on losses)
The Chamber ' s Retention Plan could save substantial premium
dollars if losses continue to be low. The expected losses based
on last four years experience is $13 , 932 . This level of loss
would generate an expected premium of $74 , 637. This expected
premium would have been $65 , 523 except for one large loss of
$30, 247 which occurred May, 1988 and consequently raised the
averages .
Recommendation: Change to the Chamber' s Retention Plan and
continue to implement loss control techniques to gain maximum
control over premium dollars .
3. Liability: $300, 000 limits (7 month period 3/1/90 to 10/1/90)
• League Lincoln National
General Liability $18, 056 $19, 399
Public Officials 6, 917 4, 289
Law Enforcement 9, 404 4, 145
Auto Liability / 26, 182 33, 238
& Physical Damage 9, 850 Included
Total $70 , 409 $61 , 071
At $1 , 000, 000 limit: $85 , 422 $82, 574
The League has no deductible, whereas the Lincoln plan has a
$2, 500 deductible for Law Enforcement and Public Officials
liability only. Only the League' s plan pays dividends ($3, 046
received in 1989 for the year 1981 ) . Only the Lincoln plan is
guaranteed rates for 19 months ( the League' s premiums have
increased about $12, 000/year over the last eight years) .
Options :
a) Stay at $300 , 000 limit .
b) Partial increase in limits (highest exposures - Auto and Law
Enforcement) .
c) Full increase all coverages to $1 , 000, 000 limit .
Recommendation: Option (c) ; increase limits to $1 , 000, 000 level
and change to Lincoln National plan with lower rates guaranteed
for 19 months . Redo bidding process in 1991 with the bid specs
out to agents at least 3 months prior to renewal . Look into the
feasibility of purchasing an umbrella policy of $5 , 000, 000.
4. Other Coverages :
The Boiler and Machinery coverage is currently written by the
Hartford and will stay in effect through the League until renewal
of the Property Policy at which time it should be given to the
successful property agent . The Crime (employee fidelity) and
Inland Marine (contractors equipment and communications
equipment) coverages should be managed by the same agent as the
Workers Compensation and Liability Policies. No quotes were
received on Flood Insurance and the adequacy of the current
coverage needs to be evaluated.
Agents :
Mr. Greg Brittain of the Poe and Associates Insurance Agency
presented the recommended Chamber' s Workers Compensation Plan and
Lincoln National ' s Liability Plan, and he has quoted the lowest
cost Crime and Inland Marine Policies .
` ` .
^
Incidental Med. Malpractice Included Included
. Public Officials Errors & Omissions Included Included
Watercraft Liability Included Included
(scheduled) (blanket)
Fire Legal Included Included
Medical Attendants Included Included
Employee Benefits Adm. Liab' Included Included
Deductible $1000 O
Owners & Contractors Protective Included Included
Contractual Included Included
`
City of Atlantic Beach
Coverage Comparison
Liability_
Lincoln League
Cancellation Clause 90 days (End) 45 days
Limits
$300,000 CSL $300,000 CSL
Defense Costs: Public Officials Included Additional
Law Enforcement Included Additional
General Liability Additional Additional
Auto Liability Additional Additional
Form: Public Officials Claims-Made Occurrence
Law Enforcement Claims-Made Occurrence
General Liability Occurrence Occurrence
Auto Liability Occurrence Occurrence
Deductible: Public Officials $2,500 0
Law Enforcement $2,500 O
General Liability 0 0
Auto Liability 0 0
Premium Guarantee 19 months 7 months
Territory World-Wide World-Wide
Prior Acts (before policy inception) Excluded Excluded
•
Personal Injury Included Included
Mental Anguish included Not Discussed
"Sexual Action , Abuse, Discrimination Not Discussed Excluded
and Communicable Disease"
Advertising Injury Included Included
(End' ) (End. )
Punitive Damages Included Excluded
"Defending or hindering riot, civil Not Excluded
oommotion , unlawful assembly , nr Specifically
mob action" Excluded.
Premises Operation Included Included
Products & Completed Operations Included Included
Host-Liquor Liability Included Included