11-12-90 v CITY OF ATLANTIC BEACH
REGULAR MEETING MONDAY, NOVEMBER 12, 1990
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of October 22, 1990
and special commission meeting November 7, 1990
2. Recognition of visitors:
3. Consent Agenda:
A. Approval to decrease Change Order #26 by $3,831.50 relative to
the relocation of the force main due to landfill and existing
sanitary sewer adjustment on West 1st. Street in Section H
(William Howell, Project Manager)
4. Committee Reports:
A. Chairman of the Awards Committee, Commissioner Edwards, with a
report and recommendation relative to Major Sewer Rehab, parts
C, D, E and F
B. Chairman of the Awards Committee, Commissioner Edwards, with a
report and recommendation relative to Community Development Block
Grant-Housing bid #8990-23R
5. Action on Resolutions:
A. Request approval of Resolution #90-18 urging Congress to adopt
legislation to remove the restrictions imposed upon the Bell
Operating Companies. (Richard Brown, Southern Bell rep.)
6. Old Business:
A. Discussion and related action regarding refunding of City debt
(Mike Burton, Financial Advisor)
7. Action on Ordinances:
A. Introduction and first reading of Ordinance #80-90-43 relative to
Stormwater Management Utility (Jim Scholl, CH2M Hill rep.)
B. Intorduction and first reading of Ordinance #80-90-44 relative to
Stormwater Management Utility Fee ( Jim Scholl, CH2M Hill rep.)
8. New Business:
A. Seek approval to Change Order #22 (revised) , Section H, to
increase project by $2,275 to reroute water mains on west end of
Levy Road between Main St. and Jasmine St. (William Howell,
Project Manager)
B. Seek approval to Change Order #27, Section H, to extend contract
days by 70 (William Howell, Project Manager)
C. Discussion and related action of a request by BHR to increase
their bill not to exceed $5,000 for time and material relative to
swales in Section H (BHR representative)
D. Discussion and related action relative to extending the
construction observation contract of BHR for and additional 100
days at a cost of $22,880 (BHR representative)
E. Discussion and related action for modification changing swales to
curb and gutter in Section H (William Howell, Project Manager)
F. Discussion in reference to improvements in Section H in the area
of W 9 St. and W. 10 St.-Ira Bratcher property (William Howell,
Project Manager)
11/12/90 Commission Meeting Agenda (Cont.)
G. Public hearing for "Use by Exception" filed by the Naval
Continuing Care Retirement Foundation, Inc. for the sale
and use of alcoholic beverages at the Fleet Landing development.
(Tom Brennan, Haskell Development Director)
H. Request to approve a list of items to be declared surplus
I. Discussion and related action regarding the amendment of the
professional services contract with Urban Planning Services for
work related to the implementation of the CDBG grant in the
Donner Subdivision
J. Discussion and request for approval for payment of $2,600 to
First Coast Environmental Laboratory for water tests at the
Buccaneer Plant (Division Chief Harry McNally)
K. Discussion and related action relative to Fiscal Year 1990/91
audit (Harry Royal, Finance Director)
L. Approval of purchase of total residual chlorine monitor for the
Atlantic Beach WWTP for $6,643 (Robert Kosoy, Public Services
Director)
M. Discussion and related action regarding licensing of night clubs
(Karen Moore, Acting City Clerk)
N. Discussion and related action relative to the supplemental
authorization for Gee & Jenson, Inc. to prepare a revised
response to the Florida Department of Community Affairs regarding
the content of the City Comprehensive Plan
9. City Manager reports and/or correspondence:
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM—
MISSION HELD IN CITY HALL AT 7:15 PM ON MONDAY, NOVEMBER 12, 1990
V V
'RESENT: William I. Gulliford, Jr. , Mayor O O
Robert B. Cook, Sr. T T
Glenn A. Edwards E E
Adelaide R. Tucker D D
John W. Weldon, Commissioners
AND: Harry E. Royal, Acting City Manager M S
Alan C. Jensen, City Attorney 0 E
Karen S. Moore, Acting City Clerk T C
I O Y
ABSENT: Kim D. Leinbach, City Manager (Excused) NAME OF ONEN
Maureen King, City Clerk (Excused) COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Cook, was followed by the
pledge to the flag.
The Mayor pointed out that the City Manager was not present due to
the fact that it was his birthday. Harry Royal was filling in for
him at the meeting.
He also pointed out the City Clerk was attending a Clerks' meeting
in Sarasota. He thought it was appropriate to appoint Karen Moore
as Acting City Clerk in her absence.
Motion: Appoint Karen Moore as Acting City Clerk in Mrs.
King's absence. Cook x x
Edwards x
Tucker x x
Weldon x
Gulliford x
No discussion before the vote. Motion carried unanimously.
1. Approval of the minutes of the regular meeting of October 22,
1990
Cook K
Motion: Approve minutes of the regular meeting of October Edwards x K
22, 1990 Tucker K K
Weldon K
Gulliford
No discussion before the vote. The motion carried unanimously.
Approval of the minutes of the special meeting of November 7, 1990
Cook x
Edwards x
Motion: Approve minutes of the special meeting of November Tucker x x
7, 1990 Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
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2. Recognition of visitors:
Mary Wilson, 2335 Oceanwalk Drive West, stated she and her husband
had moved to Atlantic Beach a year ago and started building a house
in Oceanwalk. She said during construction, it became apparent
that two trees close to the house were dead. They talked to their
builder in order to have the two trees removed before they caused
damage to their house and he agreed to remove them. She stated
that while removing the trees, the builder was notified by someone
that he needed to have approval to remove the trees. Mrs. Wilson
said her builder appeared before the Tree Conservation Board and
was told he would need to present to the board a plan to replace
the trees.
She stated the plans were submitted to the city for the board's
review but they were unable to contact anyone for the approval to
remove the trees. She said she tried to contact the City Manager a
number of times but could not get in touch with him. The Wilsons
finally had the trees removed. She stated Don Ford had been
advised by this date and informed her there was no C/O for the
address due to the fact the Tree Board asked him not to issue the
C/O until the Wilsons plans were approved. At that point, Mrs.
Wilson got in touch with the Mayor who asked her to come to the
meeting and tell her story to the other Commissioners.
Mayor Gulliford stated the Board took it upon itself to eliminate
the designee and to approve and review all of the plans. He stated
he went to the board meeting and cautioned them that if they were
willing to donate the time to review the plans that that would be
fine.
Commissioner Weldon said he did not believe the ordinance stated
that you had to replace a dead tree, only a live one, so he felt
the Tree Board was out of order on that instance.
Dezmond Waters spoke for the Tree Board and stated that the
Wilson's builder had agreed to bring the plans to them for their
review; however, they had not received the copies of the plan. He
said the Board did not dismiss the designee. Mr. Ford had asked
for another designee and the Board had written a formal letter in
that regard. He believed that the Tree Board was totally within
their rights the way they handled the situation with the Wilsons.
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Mayor Gulliford stated it was fine to protect and preserve the
trees but it was not fine to hold people up and that was his
concern. He also stated he did not receive a letter from the Board
making a formal request for another designee nor had he heard
anything about it. He instructed Don Ford to issue the Wilson's
C/O as soon as possible.
Pat Manaman„ 2260 Azalea Drive, stated she was concerned about the
indigent people at the beaches and proposed the city contact Tommy
Hazouri and ask for help for those people. The Mayor suggested she
contact Volunteer Jacksonville Beaches and see if that would not be
a better avenue to pursue. He said he would make some type of
request to the City of Jacksonville on this matter.
Gary Wetherhold, 316 Oceanwalk Drive North, addressed the
Commission as to the inadequate performance of the City of Atlantic
Beach Employee Pension Plan. He stated he and his wife had been
following the pension fund for three years and as of late, the $2.3
million that had been invested had lost 3.2% in the last ninety
days. He believes that the year-to-date return of negative 0.2% is
totally inadequate and the Pension Board should seek to have the
employees' plan opened for interested parties to bid for the
business. He asked the assistance of the Commission in having the
account handled by stronger investment respresentatives who
understood how to operate a plan of this size.
Mayor Gulliford stated that at one time commissioners were allowed
to sit on pension boards but the state amended the statutory
regulations on pension boards, established a five man board and
stated that commissioners could no longer serve on the boards. The
statutory regulation read that the commissioners were to appoint
two people, the employees were to appoint two people and the four
of them would appoint the fifth person. All of the
responsibilities were left to the pension board. He stated that the
commission might respectfully ask the pension board for a report
and the Commission might encourage them to continue to pursue the
best return possible. Mayor Gulliford instructed Mr. Jensen, Mr.
Royal and the City Manager to look into the matter and report back
to the commission at the next meeting.
At the Mayor's request, agenda item 8M was taken out of sequence
and considered next.
8. New Business:
M. Discussion and related action regarding licensing of night
clubs
Mayor Gulliford stated that Ernest Davis, owner of the Vooswar
Restaurant and Lounge wanted to address the commission relative to
•
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the definition of a night club. The Mayor stated Mrs. King had
forwarded suggested definitions of Night Clubs, Bar/Lounge/Tavern
and Dance Hall to the City Attorney for his review. Mayor
Gulliford questioned if there was any limitation on frequency of
live shows at night clubs. Mr. Davis stated he operated a disco
and every now and then had female impersonators, when he could
afford them. He said he did not have bands come in because he
could not afford them.
After a brief discussion relative to the definitions of Night
Clubs, Bar/Lounge/Tavern and Dance Halls, the Mayor instructed the
Acting City Clerk to issue Mr. Davis the same license he had last
year. He also instructed the Acting City Manager to make sure that
the matter of definitions would be brought the attention of the
Commission at the next regular meeting.
3. Consent Agenda:
A. Approval to decrease Change Order #26 by $3,831.50 relative to
the relocation of the force main due to landfill and existing
sanitary sewer adjustment on West 1st Street in Section H
Cook x
Edwards x
Tucker x
Weldon x
Motion: Approve passage of Consent Agenda Gulliford x
No discussion before the vote. The motion carried unanimously.
At the Mayor's request, agenda item 8E was take out of sequence and
considered next.
8. New Business:
E. Discussion and related action for modification/changing swales
to curb and gutter in Section H
The Mayor called on Billy Howell, Project Manager for Section H who
in turn called on Bill Layton of Bessent, Hammack & Ruckman. Mr.
Layton stated they had gone through the Section H plans as a result
of the last meeting, they had asked St. Johns Water Management
District to inspect some of the streets. He stated they had come to
a working agreement where the Water Management District will look
at the proposed revisions that would make the swales more shallow
and the side banks less steep. He stated the Water Management
District was not willing to put into writing any relief from the
amount of water quality treatment that was required to provide when
the job was originally permitted. They simply feel that after
looking at what the swales had caused, there may be some
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areas where they could provide some relief to the residents of
Section H by revising the grades. He stated they went through on a
street by street basis and took the following things into
consideration: They wanted to make sure the swales that were
created would keep the water below the subgrade of the streets so
they would not deteriorate; wanted to insure a continuous drainage
system which would allow the water to drain and not collect on any
of the streets; wanted to insure that what ever they came up with,
would allow the Water Management District to issue a modification
of permit. He stated that the plans would reduce the total volume
of the swales by almost 2/3rd. He stated they would contact the
Water Management District and show them the areas that were
developed prior to the start of the project, the only area that is
required for treatment was the water that is actually generated by
the paved streets.
He said the modifications to the plan creates a few problems in
that the drainage system that was in place was set for the deeper
swales particularly where there are equalizer pipes underneath
intersections. He stated that in order to make the swales more
shallow, this would create pockets where debris may accumulate at
either end of the drainage pipes that go underneath the streets.
Jane Bennett, 273 Camelia Street wanted to know if the plans Mr.
Layton spoke of had already been submitted to the St. Johns Water
Management District. Mr. Layton stated that last Friday, November
9, he had spoken with Mr. Brown of the Water Management District
trying to get him to commit in writing to allowing them to reduce
the water quality. But Mr. Brown would only allow the more shallow
swales and flatter side slops. Ms. Bennett asked why they didn't
put proper drainage from West 1st on Camelia to West 3rd Street
instead of the ditches.
Mr. Layton stated that as a result of many public meetings four
years ago, it was elected not to do a pipe system but to do a swale
system. He explained that a swale system reduced the amount of
pipe that had to go into the ground and was a cost saving measure.
It provided for a treatment area that was associated with every
drainage basin. Mr. Layton said the swales would be 12 feet wide
and 18 to 24 inches deep. Ms. Bennett at this time showed the
commissioner pictures of children playing in the swales.
Mike Hoffman, 272 Camelia Street asked if the 12 feet swales would
hold all the water draining from the lots to the streets. Mr.
Layton stated the swales conveys the water down the street.
The other citizens who stated similar concerns about the swales
were Presley Bryant, 162 Camelia Street, and Judy West, 1464
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Camelia Street, Sandy Hackett, 265 Camelia Street. Some questioned
the idea of installing piping instead of the swales.
After a lengthy discussion relative to the swales, Mayor Gulliford
asked Mr. Layton to proceed with submitting the plans to the St.
Johns Water Management, see what response the city gets back from
them, then get some cost estimates per linear foot on piping some
areas. Mayor Gulliford said as soon as the city hears back from
St. Johns Water Management District, he would ask that the item be
placed on the agenda. He urged the residents to check with the City
Clerk as to when it would be an agenda item. He stated he would
like to continue to pursue it and come up with at least a partial
solution to the problem.
At this time, Mayor Gulliford called a five minutes recess.
At the Mayor's request agenda items 8A, 8B, 8C, 8D and 8F were
taken out of sequence and were considered next.
8 New Business:
F. Discussion in reference to improvements in Section H in the
area of W. 9th and W. 10th Street — Ira Bratcher property
Mayor Howell stated at a previous meeting where Paul Eakin was
representing Ira Bratcher, there were suggestions made relative to
their acquiring an engineer who could present some different ideas
for the improvements in front of Mr. Bratcher's property.
Paul Eakin, of the law firm of Noe, Eakin & Foody appeared before
the commission representing Mr. Bratcher. He stated at the
previous meeting, they were granted a thirty day extension in which
to submit the modified engineering plans to the District, then come
back to the Commission with the their opinion as to the modified
plans. He said there were still several days left in that thirty
day extension; however, he wanted to advise the commission that the
plans have been completed and their engineer had a meeting
scheduled with Mr. Brown, of the Water Management District, the
next day. He stated he had just learned BHR also had modified plans
up for review with the District; however, their modified plans were
not based on BHR's plans now pending before the District. He asked
the commission to grant them sufficient time to go back and
redesign their plans based on the modified plans of BHR if in fact
those plans are accepted by the District.
Mayor Gulliford stated he had no problem with the time as long as
it didn' t run the risk of costing the city more money. Mr. Layton
said what they are suggesting to the commission and what Mr.
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Bratcher was suggesting was not necessarily the same thing. Mr.
Bratcher wanted his frontages all curb and gutter; and, BHR was
suggesting reviewing the swales and possibly reducing the depth of
them.
Commission Weldon asked Mr. Eakin if the commission knew what was
proposed to the Water Management District. Mr. Snellings, the
engineer acquired by Mr. Bratcher, stated he had sent a sketch to
BHR of the basic design they were proposing of the relocation of
the treatment volume to West 10th Street. Those proposals were to
provide curb and gutter along West 10th Street, pay for the
treatment volume that would have been provided in the swale system
along that street and put that system along the easterly
right-of-way on Orchid Street. He said the plans would be
presented to the Water Management District the next day.
Mayor Gulliford asked if the extension of the time frame would cost
the city additional money. Mr. Layton stated the contractor told
him if they don't make some kind of decision in the very near
future, the contractor would pull off the job and charge the city
for remobilizaton.
layor Gulliford suggested a special meeting could be held Monday,
November 19 at 7:15 pm to review the decisions of the Water
Management District if necessary.
A. Seek approval to Change Order #22 (revised) , Section H to
increase project by $2,275 to reroute water mains on west end
of Levy Road between Main Street and Jasmine Street
Motion: Approve the passage of Change Order #22 Cook x
Edwards x
Tucker x x
No discussion before the vote. The motion carried unanimously. Weldon x
Gulliford x
B. Seek approval of Change Order #27, Section H, to extend
contract days by 70
Motion: Approve the passage of Change Order #27 Cook x x
Edwards x x
Tucker x
No discussion before the vote. The motion carried unanimously. Weldon
Gulliford
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C. Discussion and related action on a request by BHR to increase
their bill not to exceed $5,000 for time and material relative
to swales in Section H
Billy Howell stated this item was related to additional expenses
that would be brought about for time and materials relative to the
swales in Section H with the maximum not to exceed $5,000.
Motion: Approve the request by BHR to increase their
bill not to exceed $5,000 for time and materials Cook x
relative to swales in Section H Edwards x
Tucker g x
Weldon x x
Gulliford x
No discussion before the vote. The question was called and passed
on a 4-1 vote with Commission Weldon voting nay.
D. Discussion and related action relative to extending the
construction observation contract of BHR for an additional 100
days at a cost of $22,880
Preston Doub stated this was in response to the contractors
!xtension of 100 days to complete construction of the Section H
)roject. He said they needed to extend their construction
observation contract to cover those additional 100 calendar days.
Motion: Approve extending the construction observation
contact of BHR for an additional 100 days at a Cook g x
cost of $22,880 Edwards
Tucker x x
Weldon x
Gulliford x
No discussion before the vote. The question was called and passed
on a 4-1 vote with Commission Weldon voting nay.
4. Committee Reports:
A. Chairman of the Awards Committee, Commissioner Edwards, with a
report and recommendation relative to Major Sewer Rehab, parts
C, D, E and F
Commission Edwards reported four bids had been received for the
Major Sewer Rehabilitation of Sections C, D, E, and F of the sewer
plant. The committee reviewed all bids and recommended John-Woody,
Incorporated as lowest and best bidder in the amount of
$542,609.50.
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Cook x x
Motion: Accept the recommendation of the Awards Committee Edwards x x
and award bid for Major Sewer Rehabilitation parts Tucker x
C, D, E and F to John-Woody, Inc., in the amount Weldon x
of $542,609.50 Gulliford x
Mayor Gulliford complemented Bob Kosoy for the fine work he did on
this project saying it had saved the city about $100,000 by
re-bidding the project. The question was called and the motion
carried unanimously.
B. Chairman of the Awards Committee, Commissioner Edwards, with a
report and recommendation relative to Community Development Block
Grant-Housing Bid #8990-23R
Commissioner Edwards reported four bids had been received for the
Housing Rehabilitation on two homes on Jackson Road and Ardella
Road. The committee, after reviewing the bids, recommended to
accept the bid from Staco of Jacksonville as the lowest responsible
bidder in the amount of $28,760.00.
Cook x
Motion: Accept the recommendation of the Awards Committee Edwards x x
and award bid for Housing Rehabilitation to Staco Tucker x x
of Jacksonville in the amount of $28,760.00 Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
5. Action on Resolutions:
A. Request approval of Resolution #90-18 urging Congress to adopt
legislation to remove the restrictions imposed upon the Bell
Operating Companies
At the Mayor's request, action on Resolution No. 90-18 was deferred
until the next City Commission meeting.
6. Old Business:
A. Discussion and related action regarding refunding of City debt
Mike Burton, Financial Advisor, reported to the on the rate study
he was preparing to the Commission. He presented the with a
schedule showing the rate requirements that were necessary for the
funding plan. He stated the funding plan was to refund the
existing water and sewer dead issues before the end of the year in
order to clear up the revenue pledge. The next part of the plan
was to issue another bond issue in the first part of the next
calendar year, February or March of 1991, in order to fund the
capital improvement program. Mr. Burton proposed another $5
million issue in the first part of 1992 to fund the balance of the
capital improvement requirements
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which were shown on schedule 3. Mr. Burton said the city was
looking at a $9.8 million capital improvement program which he
believes can be funded with the two $5 million new money issues.
He stated the net impact of this program was to issue the refunding
bonds by the end of the year. This would require no rate increase,
because the total debt service on the bonds today was $680,000.
The debt service on the refunding bonds was going to be about
$380,000 per year. When the new money bonds are issued next year,
there would be another component of debt service which would come
into the equation. He stated that by February 1st, there must be
new rates in place to cover the debt service for the new money
issued.
Mayor Gulliford asked whether this program would anticipate any
kind of contribution out of the utility operation into the General
Fund. Mr. Burton stated it included all of the interfund transfers
that were budgeted for and have experienced historically and they
had projected that into the future.
Bill Armentrout reported to the Commission on the Capital
Improvement Assessment part of the plan. He presented the
commission with a summary of the capital projects which would be
funded by the new money issues that Mr. Burton addressed earlier.
He stated there were $12.6 million dollars worth of capital
projects which needed to be undertaken during the next 5 years to
bring the systems up to a point where they would adequately serve
the customers. Some of the programs the city had entered into were
mandated or required as conditions of consent orders. Others such
as expansion of the Buccaneer treatment plants by a half a million
gallons a day would provide the capacity needed now to meet
commitments that have been made and also give a cushion for growth
within the system so it would continue to generate revenue. There
was also talk of rehabilitating the waste water collection systems
in Oak Harbor and ultimately Buccaneer to reduce the amount of
infiltration and inflow in the system and gain capacity.
He stated in the area of the water system, there was approximately
$560,000 of capital projects required to comply with the DER
consent order that was entered into at the beginning of the year.
Additional rehabilitation and expansion of the two Atlantic Beach
plants which was a project that was bid a couple of years ago would
still need to be undertaken. And additionally, at least the first
phase of consolidation of the Buccaneer and Atlantic Beach systems
needed to be constructed. The reason for the program was to
provide immediate capacity in order for the systems to continue
growth, to rehabilitate the collection systems, the water
distribution, water treatment and supply systems so those
PAGE ELEVEN V V
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facilities can meet future demands as well as being put back into
condition so the existing facilities can have their lives
lengthened.
Robert Freeman presented the with a timetable for the Water and
Sewer Refunding Revenue Bonds. He stated that the timetable had
been developed on the Financial Advisors recommendation that it
would be in the city's best interest to close the bond issue before
the end of the year. He also briefly went over the proposed
ordinance which related to the issuance of the Water and Sewer
Refunding Revenue Bonds Series 1990.
7. Action on Ordinances:
A. Ordinance No. 80-90-43 - First Reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 22, UTILITIES, ADDING NEW ARTICLE
IV TO ESTABLISH A STORMWATER MANAGEMENT UTILITY PROGRAM TO PROVIDE
GENERAL PROVISIONS, DEFINE THE CUSTOMER BASE, CREATE AN ENTERPRISE
FUND, PROVIDE FOR BILLING AND COLLECTION, DEFINE SEVERABILITY,
PROVIDING AN EFFECTIVE DATE.
Mayor Gulliford introduced Ordinance No. 89-90-43 in full, in
writing, on first reading. He stated for the record that if passed
this would be a drainage tax. It was agreed that information on the
tax should be included in the December issue of the city
newsletter.
Cook x
Motion: Approve passage of Ordinance No. 80-90-43 on first Edward x x
reading and set public hearing for December 10, 1990 Tucker x
Weldon x
Gulliford x x
In discussion before the vote Jim Scholl, representative with CH2M
Hill, gave a brief explanations on the ordinance. He stated the
DER was proposing to adopt additional stormwater requirements which
would be more significant than proposed by the EPA. The DER was
looking at requiring existing systems to retrofit and provide
treatment to reduce 10% of the pollutant modes by 1995 and an
additional 30% by the year 2000. He stated this program was a
legislative initiative that was passed in 1989 and DER was
responding to directions from the legislature. As a result there
would be additional requirements beyond the St. Johns Water
Management District requirements for new the systems.
On a roll call vote, the motion carried 3 - 2 with Commissioners
Cook and Weldon voting nay.
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B. Ordinance No. 80-90-44 - First Reading
AND ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 22, UTILITIES, ADDING UNDER
ARTICLE IV A SECTION TO ESTABLISH STORMWATER MANAGEMENT UTILITY
RATES, TO PROVIDE GENERAL PROVISIONS, DEFINE FEE CATEGORIES,
ESTABLISH A FEE SCHEDULE, SET ENFORCEMENT AND PENALTY PROCEDURES,
ESTABLISH AN APPEAL PROCESS, DEFINE SEVERABILITY, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Gulliford introduced in full, in writing, Ordinance No.
80-90-44 on first reading. Cook x
Edwards x x
Motion: Approve passage of Ordinance No. 80-90-44 on first Tucker x x
reading and set public hearing for December 10, 1990 Weldon x
Gulliford x
No discussion before the vote. On a roll call vote, the motion
carried on a 3 - 2 vote with Commissions Cook and Weldon voting
nay.
G. Public hearing for "Use by Exception" filed by the Naval
Continuing Care Retirement Foundation, Inc. for the sale and use of
alcoholic beverages at the Fleet Landing development.
'he Mayor opened the floor for a public hearing and invited
:omments from the audience. Since no one spoke for or against Cook x
the matter the Mayor declared the public hearing closed. Edwards x x
Tucker x x
Motion: Approve Use by Exception filed by the Naval Weldon x
Continuing Care Retirement Foundation, Inc., for Gulliford x
for the sale and use of alcoholic beverages at
Fleet Landing development.
No discussion before the vote. The motion carried unanimously.
H. Request to approve a list of items to be declared surplus
Motion: Approve a list of items to be declared surplus Cook x
Edwards x
Tucker K X
Weldon g x
No discussion before the vote. The motion carried unanimously. Gulliford x
I. Discussion and related action regarding the amendment of the
professional services contract with Urban Planning Services for
work related to the implementation of the CDBG grant in the Donner
Subdivision
Payor Gulliford stated this item was recommended by Tom Bowles
before his departure. There was a balance of $9,500 left in the
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account and the request was a fee not to exceed $3,900 to finish
the work.
Motion: Approve the amendment of the professional services Cook x
contract with Urban Planning Services for work Edwards x x
related to the implementation of the CDBG grant in Tucker x x
the Donner Subdivision Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
J. Discussion and request for approval for payment of $2,600 to
First Coast Environmental Laboratory for water test at the
Buccaneer Plant
Motion: Approve for payment of $2,600 to First Coast Cook x
Environmental Laboratory for water test at the Edwards x
Buccaneer Plant Tucker x x
Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
K. Discussion and related action relative to Fiscal Year 1990/91
audit
Harry Royal stated this was an engagement letter for the second
year on a three year contract with the Purvis, Gray & Company.He
said the fees for this year's audit was $15,000 as apposed
to $14,000 for last year.
Cook x
Motion: To engage the services of Purvis, Gray & Company Edwards x x
for the second year in the amount of $15,000. Tucker x x
Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
L. Approval of purchase of total residual chlorine monitor for the
Atlantic Beach WWTP for $6,643
Mr. Kosoy stated this item was for the purchase of a Series 5100
total residual chlorine monitor. Both the DER and EPA permit
require the Atlantic Beach Plant to have continuous chlorine plant
recorders. He said the city received verbal approval from the EPA
to wait until after the start of the budget year to purchase the
chlorine monitors and the city must make every effort to meet the
extended deadline.
Commissioners Edwards and Cook inquired if this item should have
been put out for bid. Mr. Kosoy stated there was a problem with
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meeting the DER and EPA deadline. He said if the city waited and
put it out for bid, there could be a DER inspection and fines
associated with those inspections. Commission Cook felt by going
out for bid you are doing away with any perceptions of any wrong
doing.
Motion: Accept bids on the residual chlorine monitor for
the Atlantic Beach WWTP Cook x
The motion died for a lack of a second.
Motion: To approve the purchase of a residual chlorine
monitor for the Atlantic Beach WWTP for $6,643 on an Cook x
emergency basis Edwards x x
Tucker x
Weldon x x
Gulliford x
In discussion before the vote, Mayor Gulliford stated in the future
the commission would prefer to go out to bid as much as possible.
The question was called and passed on a 4 - 1 vote with
Commissioner Cook voting nay.
N. Discussion and related action relative to the supplemental
authorization for Gee & Jensen, Inc., to prepare a revised response
to the Florida Department of Community Affairs regarding the
content of the City Comprehensive Plan
Mayor Gulliford stated this was to authorize an additional
expenditure of $3,800 to prepare a revised response of the
Comprehensive Plan.
Motion: Authorize the Mayor to sign the supplemental
authorization in the amount of $3,800 for Gee &
Jensen, Inc. to prepare a revised response to the Cook x x
Florida Department of Community Affairs regarding the Edwards x
content of the City Comprehensive Plan Tucker x x
Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
9. City Manager reports and/or correspondence:
None
10. Mayor to call on City Commissioners, City Attorney and City
Clerk:
Commissioner Cook pointed out that in the minutes of the last
commission meeting, there were a number of items that would be
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NOVEMBER 12, 1990 COMMRS. MSYN
discussed at this meeting and he wondered why they were not on the
agenda. Mayor Gulliford stated the items had been handled and did
not need to appear on the agenda.
Commissioner Cook also questioned why the 16th Street crossover was
not on the agenda. Mayor Gulliford stated that item did not appear
because they had not received all the information that had been
requested and that item would be deferred until the next meeting.
Commissioner Weldon complemented the Mayor on the success of the
Pops in the Park program. He asked why the chipper which was
purchased by the Public Works Department a while ago was not being
used. Mr. Kosoy stated the Public Works Department was short two
men and it was his intention to hire two men to operate the
chipper.
Mayor Gulliford complemented Rose Blanchard and Adelaide Tucker on
the fine job they did preparing for the Pops in the Park. He said
there was somewhere between 1500 and 2000 people in the park for
the concert.
There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned at 10:45 PM.
/lof
WilLliamI. foWyd
Mayor/Presiding Of rice'
ATTES T:
/61..e/itij
Karen S. Moore, Acting City Clerk