11-27-89 v CITY OF ATLANTIC BEACH
RHG LAR MEEr11 , MONDAY, NOVII4BER 27, 1989
AGENDA
Call to order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of November 13, 1989
2. Recognition of visitors
A. Recognition of members of the Parks and Recreation Advisory
Board (Parks & Recreation Dir. , Rose Blanchard)
3. Appearances:
A. Presentation by Dorothy Jackson, Community Awareness
Specialist, regarding the 1990 census
B. Presentation by Michael Saylor of Bessent, Hammack & Ruckman,
on the city's beautification plan
C. Presentation by Connelly & Wicker on proposal for improvements
to Levy Road
D. Presentation by Diane Bassett, Rodriguez Consulting Group,
Inc. , regarding the city's health insurance
4. Old Business:
A. Approval of storm water utility agreement with CH2M Hill
Engineers (City Manager, Kim Leinbach)
B. Approval of pay request No. 3 to Scott Plumbing for
$109,726.22 for water main replacement (Public Services
Dir. , Don Ford)
5. Bid Awards:
A. Award of bid for the purchase of three used City of Atlantic
Beach garbage trucks (Public Services Dir. , Don Ford)
B. Award of bid for extension to the existing public works
maintenance building (Public Services Dir. , Don Ford)
6. New Business:
A. Engineering report concerning Beach Avenue water and sewer
project (Andy May, Gee & Jenson)
B. Action by the City Commission regarding the purchase of tile
for the wastewater treatment plant (Division Chief, Tim
Townsend)
C. Proposal for tree ordinance (Jody Ford, Atlantic Beach
Beautification Committee)
D. Code Enforcement Board potential ordinance amendments (City
Attorney Alan Jensen)
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MINUTES S OF THE REGUIARMMTING OF THE Aa AN IC BEACH CITY CONI- v v
MISSION HELD AT CITY HALL ON MONDAY, NOVII4BER 27, 1989 AT 7:15 PM O O
PRESENT: William I. Gulliford, Mayor T T
D
Robert B. Cook, Sr.
D D
Glenn A. Edwards D
Adelaide R. Tucker and
John W. Weldon, Commissioners M S
O E
AND: Kim D. Leinbach, City Manager T C
Alan C. Jensen, City Attorney I O Y
Maureen King, City Clerk NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
. invocation, offered by Commissioner Cook, was followed by the
pledge to the flag.
1. Approval of the minutes of the regular meeting of November 13,
1989 Cook x
Edwards x x
Motion: Approve minutes of the regular meeting of Novanber Tucker x x
13, 1989 Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
,2. Recognition of visitors:
Barbara Bonner, 463 Selva Lakes Circle, inquired whether the city
would consider constructing bike paths in conjunction with the
repaving project on Seminole Road. Ms. Bonner was advised the
the project was for repaving the area north of Sixteenth Street
only. Don Ford was instructed to look into the matter and report
back with recommendations of where bike paths could be located
throughout the community.
* * * * * * * * * * * *
Bob Weiss, 253 Seminole Road, addressed the Commission relative to
speeding on Seminole Road. He suggested either raising the speed
limit or enforcing the current limit. The mayor asked the city
manager to work with the police department and see what could be
done to address the speeding problem.
* * * * * * * * * * * *
Parks & Recreation Director Rose Blanchard introduced the following
members of the Recreation Advisory Board members who were in the
audience: Donald Fegan, chairman, and members Jeff Croom, Gerard
Vermey, and Ron Summers. Member David Turner could not attend the
meeting. Ms. Blanchard reported two vacancies existed on the
board. Mayor Gulliford announced Christmas tree lighting
ceremonies would be held on December 7 in Russell Park.
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•
PAGE THREE V V
MINUTES NAME OF
NOVEMBER 27, 1989 COMMRS. MSYN
C. Presentation by Connelly and Wicker on proposal for
improvements to Levy Road
Buck Snellings of Connelly and Wicker said they had two proposals
for Levy Road, one to widen and repave the road, and the other was
to settle the issue of what the existing right-of-way is on Levy
Road. Existing documents show right-of-ways varying from 66 feet
to 85 feet and this situation needs to be resolved.
Rick Wilcher of Connelly and Wicker presented a proposal to
resurface and widen Levy Road to a width of 24 feet, and to add
a right-turn south-bound lane at the intersection with Mayport
Road. He said he had discussed this with the Department of
Transportation and they anticipated only minor expense with
changing the traffic signals and the possibility of having to
relocate one of the signal poles. He presented photographs showing
some of the drainage problems in the area which, he said, should be
alleviated somewhat by the improvements. In view of the heavy
traffic in the area they recommended laying 1 " asphalt to provide
a longer lasting surface.
Motion: Authorize execution of agreement with Connelly & Cook x
Wicker in an amount not to exceed $50,000 based on Edwards x
the hourly fees as set forth in letter proposal, Tucker x x
subject to review by the City Attorney Weldon x x
Gulliford x
In further discussion it was determined the project would be funded
by gas tax funds. The question was called and the motion carried
unanimously.
D. Presentation by Diane Bassett, Rodriguez Consulting Group,
Inc., regarding the city's health insurance.
Diane Bassett said their company had analyzed the three bids
received based on cost, flexibility, plan design, and carrier
service and after comparing the bids received with the current
plan, it was their recommendation the city change to Blue
Cross/Blue Shield effective January 1, 1990. She said they were
aware of problems the city was experiencing with the current
carrier, hence their recommendation to change carriers at this
time. In view of the increased premiums, she requested the city
consider absorbing the increase in premiums through June 1, at
which time the current contract would expire. She said considering
the city's past claims experience, there was a possibility Av-Med
would not renew in June and the city would have to take whatever
plan was offered, regardless of the cost. She urged the committee
to do a thorough study of the benefits program and make further
recommendations for the 1990/91 budget.
She also recommended the implementation of a Section 125
(cafeteria) plan but did not feel this could be introduced until
January 1991 because of the time which would be required to
•
PAGE FOUR V V
MINUTES NAME OF
NOVEMBER 27, 1989 COMMRS. M S Y N
communicate the plan to the employees and make the necessary
changes in computer programming.
Motion: Accept the proposal of Blue Cross Blue Shield for Cook x
health insurance coverage with a $200.00 deductible, Tucker x
effective January 1, 1990
After further discussion relative to the plans and the different
deductibles, Commissioner Cook withdrew his motion and Commissioner
Tucker withdrew her second.
Cook x x
Motion: Accept the proposal of Blue Cross Blue Shield for Edwards x
health insurance coverage with a $300.00 deductible, Tucker x x
effective January 1, 1990 Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
Further discussion ensued relative to the city absorbing the
increase in premiums between now and June 1, 1990 at which, time
the present contract would expire and the city could anticipate an
increase of 20% - 25%. It was agreed sufficient funds would be
available in the City Commission contingency fund to cover the
• increase for a five month period. Cook x
Edwards x
Motion: Authorize the city to pay the increase in premiums Tucker x x
for the period January 1, 1990 to June 1, 1990 Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
4. Old Business:
A. Approval of storm water utility agreement with CH2M Hill
Engineers
The City Manager reported he had met with representatives of CH2M
Hill for the purpose of pursuing the negotiation of a contract for
the proposed storm water utility. He said the agreement covered
the first two phases of the program, namely, program development
and fee implementation, and recommended approval of the agreement
as presented to the City Commission.
Mayor Gulliford inquired into the possibility of state mandates
regarding stormwater discharge and was advised cities less than
100,000 population would be required to submit applications for
stormwater management discharge by 1992.
Cook x x
Motion: Authorize execution of agreement with COM Hill for Edwards x x
professional services in connection with stormwater Tucker x
management utility, subject to review by the City Weldon x
Attorney Gulliford x
•
PAGE FIVE V V
MINUTES NAME OF
NOVEMBER 27, 1989 COMMRS. M S Y N
No discussion before the vote. The motion carried unanimously,
B. Approval of pay request No. 3 to Scott Plumbing for
$109,726.22 for water main replacement in Royal Palms
Don Ford, Public Services Director, said after inspection by both
him and Andy May of Gee and Jenson, he recommended payment of
request No. 3. It was pointed out the job was 80% complete and
should be finished by December 26. Cook x
Edwards x x
Notion: Authorize payment No. 3 to Scott Plumbing for water Tucker x x
main replacement in Royal Palm Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
5. Bid Awards:
A. Award of bid for the purchase from Atlantic Beach three used
garbage trucks.
Don Ford, Public Services Director, reported three garbage trucks
which had been offered for sale by public auction in October had
failed to sell. The city had received bids for the purchase of
these vehicles and it was his recommendation the city accept the
following bids: 1974 Chevrolet - $500.00, from R. Westmoreland;
1980 Ford - $1,300, and 1985 Ford $1,500 from VSM, Inc. Mr. Ford
explained the city had purchased new garbage trucks last year and
had attempted to sell the old trucks and this was the first time
any bids had been received. Cook x
Edwards x x
Motion: Authorize the sale of the three garbage trucks as Tucker x
recommended by the awards committee Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Award of bid for extension to the existing public works
maintenance building
Don Ford reported the committee had interviewed R.G. White
Construction Company, the low bidder for the addition to the public
works building. The bid of $33,700 was within the budgeted amount
and met all the bid specifications. The committee recommended
acceptance of the bid.
Cook x
Notion: Accept bid of R.G. White Construction Company for Edwards x x
construction of extension to the public works Tucker x x
building in the amount of $33,700 Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
6. New Business:
A. Engineering report concerning Beach Avenue water and sewer
project by Andy May of Gee & Jenson
•
PAGE SIX V V
MINUTES NAME OF
NOVEMBER 27, 1989 COMMRS. MSYN
Andy May reported Gee and Jenson had been authorized approximately
one year ago to design improvements to water and sewer extension
from 16th Street to 20th Street on Beach Avenue, and water, sewer
and paving in the Deweese Avenue area. Extension of sewer line
along Seminole Road between 17th and 18th Street had been added to
the project at the request of citizens of that area.
The services included design, standard construction administration
and permitting and bidding assistance. Most of this work has now
been completed and Mr. May said he wished to apprise the Commission
of their progress thus far and seek their direction regarding haw
to proceed.
The Mayor said he was aware that some of the residents in the
Deweese area were opposed to paving of those streets and asked
whether the agreement called for paving Deweese, Coquina, and Shell
Streets. Discussion ensued relative to paving and the proposal to
locate a lift station in the triangular parcel. Mr. May displayed
an architectural sketch of the proposed lift station which, he
said, could be relocated to leave the triangle free to be used as a
passive park.
Mayor Gulliford suggested action on this be deferred until it could
be further discussed at the upcoming goal setting sessions and the
commissioners concurred.
B. Action by the City Commission regarding the purchase of tile
for the wastewater treatment plant
Division Chief Tim Townsend said in the past the tiles for the
sludge wetwell beds had been purchased in small quantities. In
order to do immediate replacements and have stock on hand for
future replacements, he requested authority to purchase 1,000 tiles
at $35.00 each. He pointed out the intended vender is the sole
supplier of these tiles and a purchase of 1,000 tiles would meet
their needs for approximately three years. Cook x
Edwards x
Motion: Authorize purchase of tiles for wastewater treatment Tucker x x
plant as requested Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
C. Proposal for tree ordinance by Jody Ford of the Beautification
Committee
In keeping with the proposed beautification improvements, the
Beautification Committee urged the enactment of a tree protection
ordinance. The commission had received a copy of the tree
protection ordinance currently in effect in Green Cove Springs. In
view of the small amount of undeveloped land remaining in Atlantic
Beach Ms. Ford urged passage of this ordinance as soon as possible.
•
PA(TF SEVEN V V
MINUTES NAME OF
NOVEMBER 27, 1989 COMMRS. MSYN
Motion: Approve passage of tree protection ordinance on Cook x
first reading Edwards x
Mayor Gulliford inquired whether the ordinance could be passed on
first reading since it had not been properly drafted. Camiissioner
Cook withdrew his motion and Commissioner Edwards withdrew his
second. It was the general consensus an ordinance should be
drafted using the Green Cove Springs ordinance as a guideline, and
presented at the next meeting. Questions were raised as to the
enforceability of such an ordinance and the Mayor said during the
past several months the Commission had expressed wishes to become
more aggressive in the area of code enforcement and it was his wish
attempts would be made to enforce this ordinance, if passed. Cook x
Edwards x
Notion: Draft Ordinance and place on agenda for first Tucker x x
reading at the next regular meeting Weldon x x
Gulliford x
No further discussion. The motion carried unanimously.
D. Code Enforcement Board potential ordinance amendments
City Attorney Jensen presented copies of a Brevard County ordinance
which established penalties for various violations. He said this
was for information purposes but may be helpful in the event the
city wished to adopt similar legislation. This is to be discussed
further at the goal setting sessions in the new year.
E. Request for permission to advertise for financial advisor
The City Manager said while our Finance Director had the
expertise to do a comprehensive study of the city's indebtedness he
doubted that he had the time that such a study would require. He
requested authorization to advertise for the services of a
financial advisor. Cook x x
Edwards x x
Motion: Authorize the City Manager to advertise for a Tucker x
financial advisor Weldon x
Gulliford x
In discussion before the vote, Commissioner Cook inquired as to the
function of a financial advisor. The City Manager said his
recommendation would be that such an advisor review the city's debt
structure, and anticipated projects and revenues and make
recommendations to the city relative to funding for ongoing and
proposed projects. The question was called and the motion carried
unanimously.
F. Recommendation to retain Connelly and Wicker for drainage
design services on Edgar, George and Lewis Streets
Don Ford, reported drainage problems had been experienced in this
area for some time and he introduced Buck Snellings of Connelly and
Wicker and asked that he address the problem.
PAGE EIGHT V V
MINUTES NAME OF
NOVEMBER27, 1989 COMMRS. MSYN
Mr. Snellings said there was no drainage system in that area and
their proposal was to prepare construction plans and specifications
for drainage which it was hoped would tie into a large DOT drainage
ditch.
Motion: Authorize execution of contract with Connelly and Cook x
Wicker for engineering services in connection with Edwards x
drainage design services in the Edgar/George/Lewis Tucker x x
Street area in an amount not to exceed $5,000.00, Weldon x x
subject to review of the proposal by the City Gulliford x
Attorney
No discussion before the vote. The motion carried unanimously.
G. Committee recommendation to retain engineering firm for
wastewater treatment plant and related services.
Commissioner Edwards reported the committee had spent over eight
hours on interviews with the top five engineering firms which had
submitted proposals for the consolidation of the Buccaneer and
Atlantic Beach wastewater treatment plants. After further review
of the three top firms, it was the recommendation of the committee
a contract be negotiated with Gee and Jenson for engineering
services on this project. He said the award would, of course, be
subject to review and recommendation by the financial advisor if
one was hired.
The Mayor said he felt the commission should have an opportunity to
interview the top three firms and it was agreed this would be
placed on the agenda for a future meeting.
7. Action on Ordinances:
A. Ordinance No. 90-89-150 - First Reading
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF MANTIC
BEACH, FLORIDA; AMENDING CHAPTER 24, THE COMPREHENSIVE ZONING
ORDINANCE AND LAND DEVELOPMENT CODE BY AMENDING THE OFFICIAL ZONING
MAP ID REZONE LAND OWNED BY mAnautor HENDERSON, JAMES H. DAVIE, II,
CHRISTINE M. DAVIE, DAVID W. FORET, SR., AND NANCY L. FORET,
DEED AS THE WEST 125' OF TATS 2 THROUGH 12, BLOCK 2, DONNERS
REPLAT NO. 2, FROM RG1, RESIDENTIAL GENERAL TO 1T W, INDUSTRIAL
LIGHT AND USING; AND PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance No.
90-89-150 on first reading. Cook x x
Edwards x
Motion: Approve passage of Ordinance No. 90-89-150 on first Tucker x
reading and set for public hearing January 8, 1990 Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
rAGE NINE V V
MINUTES NAME OF
NOVEMBER 27, 1989 COMMRS. MSYN
8. City Manager Reports and/or correspondence
The City Manager reported the Notice to Proceed on the Section H
project was signed today.
Commissioner Cook reported he had received a telephone call from
Mrs. Michael J. Bayer, 1773 Park Terrace East, relative to the
procedures used in recent city appointments. He suggested the city
establish a procedure which would be used consistently for such
future appointments and requested that this be the subject of
discussion at the proposed goal setting sessions. He also
suggested the question of the eligibility of city commissioners to
seek other employment within the city be further reviewed.
Commissioner Tucker asked for volunteers to serve on the Census
Complete Count Committee. She said she hoped an organizational
meeting of that committee could be held in December.
Mayor Gulliford said sane of the ordinances presented to the City
Commission recently called for a reduction in density and he asked
the City Attorney to review and define "density."
He also indicated he had received a letter from Continental
,Cablevision relative to changes in programming and improving the
service.
There being no further business to come before the Commission, the
Mayor declared the meeting adjourned at • •
11I
.� _ 11r ► �/I
illiam I. Gullbr
Mayor/Presiding u
ATTES T:
Maureen King, City Clerk 5