02-09-87 v AGENDA
CITY OF ATLANTIC BEACH
February 9, 1987
Call to Order
Invocation and Pledge to the Flag
1. Approval of the minutes of the regular meeting of January 26, 1987
2. Recognition of visitors
3. Appearances:
A. Deloitte Haskins and Sells to present the audit report for the
City of Atlantic Beach for the fiscal year ending September
30, 1986
B. Smith and Gillespie Engineers to report on the cleaning,
televising and sealing of the sewage collection system in
Section A; status of the City's application for financial
assistance for rehabilitating portions of Section A; and
request to proceed with the engineering for cleaning, televis-
ing and sealing of Section B at a cost not to exceed
$11,000.00
4. Committee reports:
A. Commissioner Glenn Edwards with a report of the committee
evaluating alternatives on the construction of a fourth sewage
treatment tank in the Buccaneer Water and Sewer District
5. Action by the City Commission to approve a contract with engineers
and planners, Gee and Jenson to undertake Phase I amendments to the
City's Comprehensive Plan for a price not to exceed $20,000.00
6. Action by the City Commission to accept wastewater treatment tank
No. 3 in the Buccaneer Water and Sewer District, and authorize
final payment to the contractor
7. Action by the City Commission on a request to authorize the expen-
diture of $7,000.00 for repairs to the Hoffman air blowers at the
old sewer treatment plant
8. Acknowledge receipt of petition from property owners on Begonia
Street asking for street paving improvements
9. Action by the City Commission to authorize Robert Bates and Associ-
ates to prepare plans and specifications for modification of
existing rectangular clarifier for use as a gravity sludge
thickener at a price not to exceed $5,300.00
10. Action by the City Commission to authorize preparation of plans and
specifications by Robert Bates and Associates for conversion of the
air diffusion equipment in existing aeration tanks 1, 2, 3, and 4
at the sewage treatment plant, not to exceed $3,500.00.
11. Action on Resolutions:
A. Introduction and adoption of a Resolution establishing a 2000
Visions Committee in concert with the Cities of Jacksonville
Beach and Neptune Beach, to provide a forum to facilitate
discussion of and provide a community consensus for the proper
sense of direction for the future of the Beaches
12. Action on Exceptions:
A. Public hearing on an application for exception from Tom West
for an auto service garage at 61-63 West Second Street in
Section H, with the provision that there be no outside work
and no outside storage
(Advisory Planning Board recommends approval)
B. Public hearing on an application for exception from the
Sunrise Community Evangelical Free Church for a day-care
center on the church grounds near Aquatic Gardens
(Advisory Planning Board recommends this application be
denied)
13. Action on Ordinances:
A. Ordinance No. 90-87-115
Public hearing and final reading of an Ordinance rezoning
property on Church Road adjacent to the Donner Recreation area
from RG1 to RG2 filed by Steve Mabry and John Tolbert
(The Advisory Planning Board recommends approval)
B. Ordinance No. 90-87-116
Public hearing and final reading of an Ordinance proposing to
rezone Lot 80, Unit 3, North Atlantic Beach from RS2 to RG2
filed by Ellen Price
(Advisory Planning Board recommends denial)
14. Miscellaneous
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT CITY HALL ON FEBRUARY 9, 1987 AT 7:15 P.M. V V
O O
T T
PRESENT: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. M S
John W. Morris, Jr. , Commissioners O E
AND: Richard C. Fellows, City Manager T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of January 26,1987
Motion: The minutes of the regular meeting of January 26,1987 be Cook x
approved as written. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
2. Recognition of Visitors
2r. Joe Dansereau and Bob Tulipson, representing The Florida First Coa3t
Transportation Study Committee, informed the Commission of the Committee's
findings, and presented copies of the Committee's final report. He asked
the Commission to consider adopting a Resolution stating the City Commis-
sion of Atlantic Beach was in agreement there should be a Regional Trais-
portation Authority in the First Coast County areas. Mayor Howell askei
how the Authority would work in conjunction with the JTA. Mr. Danserea.i
said they were recommending the Authority for the five counties would
take over the current and future responsibilities of the JTA and current
responsibilities in the five county region of the DOT. In response to
the question would it be a taxing Authority, he stated yes, the Authority
would have the power to levy Ad Valorem taxes or gas taxes as needed, pnd
would be an appointed Board, not elected. Commissioner Gulliford voices
objections to the creation of another taxing Authority that was appoin=ed,
and concerns with the concept of a Regional Transportation Authority ra-
lative to a potential loss of funding at the State level. Following di3-
cussion, Mayor Howell thanked Mr Dansereau and Tulipson for coming sail
the Commission would consider the Resolution and advise accordingly.
Mrs.Jody Ford, President of East Coast Greenery, expressed concern over
recent burglaries and vandalism at her nursery on Main Street. It was
bad enough to have monetary losses, but when unknown individual/s shot
the windows out of her delivery van during business hours endangering
lives, she felt there must be an apparent lack of concern on the part of
the Police Department. All events were promptly reported to the police.
'Zeports were filed but there had been no communication since. Mayor Howell
tsked the City Manager to look into the situation since they had received
other complaints about speeding, etc. on Main St. Mr. Fellows will report
back at the next meeting.
PAGE TWO V V
MINUTES NAME OF
FEBRUARY 9, 1987 COMMAS. MSYN
Recognition of Visitors - continued
The Chair recognized Mrs. Lynn McManus, 2120 Beach Avenue. She objected
to a proposed seven or eight unit complex to be constructed at the end
of Beach Avenue. She said the builder did not have adequate ingress or
egress, and the neighbors were all concerned about the traffic problem.
She asked if the property could be down-zoned to single family for safety
sake. Mayor Howell explained the city held several Public Hearings before
rezoning ocean front properties to single family, but some was left in
multi-family for either existing structures or the City of Jacksonville
had approved plans prior to annexation into the city of Atlantic Beach.
The suggestion was made for the builder to meet with adjacent property
owners for some solution to the traffic problem. Discussion was held on
the status of Beach Avenue right of way north of 20th. The City Manager
will research and report back.
Several individuals inquired relative to the possibility of paving 900-
1000 Hibiscus Street. They were tenants, not property owners, and did
not know the legal descriptions. Mayor Howell told them to give the City
Manager the names of the property owners and legal description of the
blocks on either side of the st.for reference. The city would try to
include paving that part of Hibiscus if it was adjacent to the planned
area, but the property owners would be assessed for the paving.
..ppearances:
A. Deloitte Haskins and Sells to present the audit report for the City
of Atlantic Beach for the fiscal year ending September 30, 1986.
Mr. Jim Scheuer, Mary Odom, and Susan Tripp were present to offer the
audit report. Mayor Howell accepted the report and commented that last
year's report was not line by line. It was by departments. He asked if
the report had been changed this year as requested by him. Mr. Scheuer
explained it was a matter of volume, and Mayor Howell could obtain line
by line information from the Finance Director. His report was compiled
by departments. Commissioner Gulliford inquired about the status of the
audit on inventory control. He was told that report would probably be
submitted at the next meeting or the following meeting.
B. Smith and Gillespie Engineers to report on the cleaning, televising
and sealing of the sewage collection system in Section A; status of the
City's application for financial assistance for rehabilitating portions
Section A; and request to proceed with the engineering for cleaning,
televising and sealing of Section B at a cost not to exceed $11,000.00
Mr.Andy May of Smith and Gillespie told the Commission they had just
completed the cleaning, televising, and sealing of the sewage collectioi
system in Section A. He reported on the status of the city's application
'or financial assistance for rehabilitating portions of Section A.
'ollowing his report and discussion, he asked for authority to proceed
with the engineering for cleaning, televising and sealing of Section B.
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PAGE THREE V V
MINUTES NAME OF
FEBRUARY 9, 1987 COMMRS. MSYN
Appearances - continued - Smith & Gillespie
Motion: Authorize Smith and Gillespie engineers to proceed with Cook x x
the engineering for cleaning, televising and sealing of Edwards x
of Section B at a cost not to exceed $11,000.00, subject Gulliford x x
to the review by the City Attorney of the contract with Morris x
the engineers. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
4. Committee Reports:
A. Commissioner Glenn Edwards with a report of the Committee evaluating
alternatives on the construction of a fourth sewage treatment tank in tie
Buccaneer Water and Sewer District.
Commissioner Edwards reported the Committee met on Thursday, February 5,
1987 at 2:00 p.m. for the purpose of examining the proposals submitted Sy
various engineering firms in connection with an advertisement for profes-
sional services under the Consultants Competitive Negotiation Act that
was advertised on January 29,1987. Before opening any proposals, discus-
sion ensued relative to the fact information had been furnished to the
engineers requesting they submit some type of estimate regarding the ovar-
11 price anticipated to be incurred by the city, and the work proposed.
rfter reviewing Chapter 287, Florida Statutes, it was confirmed that
initial proposals were to contain no pricing information whatsoever. Dur-
ing discussions, it was also noted one of the engineers selected would not
submit a proposal due to the fact he had been requested to submit pricing.
In view of the confusing set of circumstances, it was the committee's
unanimous decision to return all proposals unopened and re-advertise for
proposals to be received until 5:00 p.m. Wednesday, 2/18/87.
5. Action by the City Commission to approve a contract with engineers and
planners, Gee and Jenson to undertake Phase I amendments to the City's
Comprehensive Plan for a price not to exceed $20,000.
The City Manager advised the City Attorney had advised him the contract
was in order and was acceptable for execution by the Mayor and Clerk.
The contract provided for an expenditure of $20,000 to be defrayed in
part by a grant of $17,224 for the purposes of updating our Comprehensive
Plan, namely the elements on public participation, housing element,sanitary
sewer, solid waste, drainage, potable water and natural groundwater aquifer
recharge element, recreation and open space, and intergovernmental coordi-
nation element.
Motion: Authorize the execution of a contract with the Engineers Cook x
and Planners, Gee and Jenson, to undertake Phase I amend- Edwards x x
ments to the City's Comprehensive Plan for a price not to Gulliford x x
exceed $20,000. The Mayor and Clerk be authorized to sign Morris x
on behalf of the City. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
•
PAGE FOUR V V
MINUTES NAME OF
FEBRUARY 9,1987 COMMRS. M S Y N
6. Action by the City Commission to accept wastewater treatment tank No.3
in the Buccaneer Water and Sewer District, and authorize final payment
to the contractor.
The City Manager acknowledged receipt of a letter from Mr. Alan Potter,
Engineer stating the tank had been placed in operation, and letter from
Mr. Braid, Director of Public Works advising the final inspection was
conducted and approval was given by the Consulting Engineer and Contrac-
tor. The contractor will provide a warranty for one year on all equipment.
Motion: Accept wastewater treatment tank No. 3 in the Buccaneer Cook x
Water and Sewer District, and authorize final payment to Edwards x x
the Contractor. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The Commission agreed to consider Items 7, 9, and 10 simultaneously.
7. Action by the City Commission on a request to authorize the expendi-
ture of $7,000 for repairs to the Hoffman air blowers at the old sewer
treatment plant.
1. Action by the City Commission to authorize Robert Bates and Assoc.
Lo prepare plans and specifications for modification of existing rectangu-
lar clarifier for use as a gravity sludge thickener at a price not to
exceed $5,300.00.
10. Action by the City Commission to authorize preparation of plans and
specifications by Robert Bates and Associates for conversion of the air
diffusion equipment in existing aeration tanks 1, 2, 3, and 4 at the
sewage treatment plant, not to exceed $3,500.00.
Commissioner Edwards explained, in detail, the repairs and improvements
Robert Bates and Associates had suggested in their letters of 2/3/87.
He commented that he was amazed relative to item 9. that it was not
brought out in the original improvement project to save that amount of
money. He felt the original Committee and the Engineer should have
foreseen the problems when they sat down to study the rehabilitation
of the old sewer treatment plant. Following discussion, Commissioner
Gulliford moved for the following:
Motion: Authorize the City Manager to disburse to Robert Bates Cook x
and Associates,for engineering documents, the amount of Edwards x x
$5,300 for modification of existing rectangular clarifier Gulliford x x
for use as a gravity sludge thickener, $3,500 for modi- Morris x
fications to the air diffusion equipment, and $7,000 for Howell x
repairs to the Hoffman air blowers.
)uring discussion before the vote, it was agreed that items 7 through
9 would be referred to the Committee appointed earlier for study. The
question was called and the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
•
PAGE FIVE V V
MINUTES NAME OF
FEBRUARY 9, 1987 COMMRS. MSYN
` J
8. Acknowledge receipt of petition from property owners on Begonia St.
asking for street paving improvements
Mayor Howell acknowledged receipt of a petition signed by six property
owners in the 1200 block of Begonia Street that requested the street
paving work to be done on Begonia St. be extended through the 1200
block of Begonia and not stopped as presently planned prior to entering
the 1200 block of Begonia. No one was present for discussion, and it
was uncertain whether the property owners wanted just paving. The City
Manager was instructed to contact the property owners for clarification
and report back to the Commission.
11. Action on Resolutions:
A. Resolution 87-5
Mayor Howell presented in full, in writing Resolution 87-5, a Resolutioa
desiring to establish a 2000 Visions Committee which will provide a forum
to facilitate discussion of and provide a community consensus for the
proper sense of direction for the future of the Beaches.
Motion: Passage of Resolution No. 87-5. Cook x
Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
12. Action on Exceptions:
A. Public hearing on an application for exception from Tom West for an
auto service garage at 61-63 West Second Street in Section H, with the
provision there would be no outside work and no outside storage
Mayor Howell announced the application had been approved by the Advisory
Planning Board. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Approve the request by Tom West for an auto service garage Cook x
at 61-63 West Second St. in Section H, with the provision Edwards x x
there would be no outside work and no outside storage. Gulliford x x
Morris x
Following discussion, the question was called and the motion carried Howell x
unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Public Hearing on an application for exception from the Sunrise Com-
iunity Evangelical Free Church for a day-care center on the church grounds
sear Aquatic Gardens
Mayor Howell announced the Advisory Planning Board did not recommend the
application be approved. He opened the floor for a Public Hearing and
•
PAGE SIX V V
MINUTES NAME OF
PAGE SIX COMMRS. MSYN
12. Action on Exceptions - continued - B.
invited comments from the audience. Melodie Blevins, a member of the
Sunrise Community Church, told the Commission they had been in contact
with Christ United Methodist Church, the Community Presbyterian Church
of Atlantic Beach, and the day care centers in Jacksonville Beach, and
they are all full with long waiting lists. She said HRS did a preliminary
investigation. They advised the Church their facility could handle 42
children daily. As no one spoke for or against, the Mayor declared the
Public Hearing closed.
Motion: Approve the request by the Sunrise Community Evangelical
Free Church for a day-care center on the church grounds Edwards x
near Aquatic Gardens. Gulliford x
During discussion, Commissioner Gulliford commented he had a problem with
the recommendation for denial by the Advisory Planning Board. The denial
was basically that it wasn't part of the original application. Mrs. Ruth
Gregg, member of the Advisory Planning Board and Commissioner Morris said
traffic problems was one of the Board's main concerns. Mayor Howell told
the Commission the City Clerk, at his request, had transcribed verbatim
minutes of the Advisory Planning Board's meeting of January 25, 1983 (the
church's original application) . The minutes reflected Mr. Cheshire told
:he Board later on down the road they would like to have a day care center,
out for the first phase, they were looking for a way to put up a multi-
purpose type of building that could be used for worship and fellowship
meetings.
Cook x
Following discussion, the question was called and the motion to Edwards x
approve carried unanimously. Gulliford x
Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
13. Action on Ordinances
A. Ordinance No. 90-87-115 - Final Reading and Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING THE LAND DEVELOPMENT CODE AND THE OFFICIAL ZONING MAP
OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO REZONE LAND OWNED BY STEPHEN
H. MABRY AND JOHN H. TALBERT, AND DESCRIBED AS SHOWN ON APPENDIX "A"
ATTACHED HERETO FROM RG-1 RESIDENTIAL GENERAL TWO FAMILY TO RG-2 RESI-
DENTIAL GENERAL MULTIPLE FAMILY AND PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented Ordinance No. 90-87-115 in full, in writing on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. Mr. Steve Mabry spoke in favor of the Ordi-
iance. As no one spoke for or against, the Mayor declared the Public
tearing closed.
•
•
PAGE SEVEN V V
MINUTES NAME OF
FEBRUARY 9, 1987 COMMRS. M S Y N
Action on Ordinances - continued- No. 90-87-115
Motion: Passage of Ordinance No. 90-87-115 on second and final Cook x
reading. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Ordinance No. 90-87-116 - Second and final reading-Public Hearing
An Ordinance proposing to rezone Lot 80, Unit 3, North Atlantic Beach
from RS2 to RG2 filed by Ellen Price.
Mayor Howell announced the rezoning application filed by Mrs. Ellen C.
Price had been withdrawn for any further consideration by the Commission.
Miscellaneous
Mayor Howell acknowledged receipt of a letter from William M. Mason, TIC,
attorney advising some lots were improperly transferred to Atlantic Bea:h
during the purchase of land from Edith L. Ganson in August, 1984. He
asked the Commission to execute a Quit-Claim deed to correct the problem.
The Jacksonville Electric Authority had an easement in connection with
unning lines across the lots and they issued a Quit-Claim deed to the
Lity. In doing that, JEA inadvertently also Quit-Claimed to the City of
Atlantic Beach their easement rights on two other lots not involved in
the transaction. The owners of the lots have requested the City furnish
a Quit-Claim to them to clear the title on their lots.
Motion: Execute the Quit-Claim Deed between The City of Atlantic Cook x x
Beach and Jerry R. Cravey and Shelia H. Cravey, his wife, Edwards x
and Robert Lentz and Ann Lentz, his wife. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Mayor Howell asked the Commission to authorize the execution of the
Agreement with the City of Jacksonville for the Beach community's share
of the bed tax.
Motion: Authorize the proper officials to sign the Agreement with Cook x
the City of Jacksonville for the city's share of bed tax. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * ;: * * * Howell x
Mayor Howell acknowledged receipt of the contract from the The Depart-
ment of Community Affairs for an additional grant of $4,200 to be used
"or planning, in connection with $17,000 already received. He asked the
;ommission to authorize execution of the contract.
•
PAGE EIGHT V V
MINUTES NAME OF
FEBRUARY 9, 1987 COMMRS. M S Y N
Miscellaneous - continued
Motion: Authorize the proper officials to sign the contract with Cook x
the Department of Community Affairs for an additional Edwards x x
$4,200. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
,, ,. ,. ,. ,. ,. *e ,. ,. ,. .. „ .. „ „ ., ,. .. ,. ,. ., * ,.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 9:20 p.m.
7.4; '
.1
Will a S. Howell
Mayor/Presiding Officer
ATTEST:
Q 72 %t
Adelaide R. Tucker
ity Clerk
a/q /8q
City Commission
City of Atlantic Beach
Atlantic Beach, Florida 32233
We, the undersigned owners of property in the 1200 Block of
Begonia Street, do hereby request that the street paving work to be
done on Begonia Street be extended through the 1200 Block of Begonia
Street, and not stopped as presently planned prior to entering the
1200 Block of Begonia Street.
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