01-13-86 V AGENDA
CITY OF ATLANTIC BEACH
January 13, 1986
Call to Order
Invocation and Pledge to the Flag
1 . Approval of the Minutes of the regular meeting of December 9, 1985,
and special meeting of January 3, 1986
2. Recognition of visitors
3. Bid openings:
A. Sealed bids for providing labor, material and equipment
to extend water and fire-fighting services from the
Buccaneer Water and Sewer District to the U.S. Navy
off-base housing project
B. Sealed bids for a microfilm reader-printer for the City
Clerk's office
C. Sealed bids for performing a flow isolation study on a
portion of the City's sewage collection system
4. Appearances:
A. Representatives of Gee and Jenson, Architects, Engineers,
and Planners, to present initial concepts for City of
Atlantic Beach Public Safety building
5. Report and recommendations from Advisory Planning Board:
1 . Application for use by exception, Robert E. Hall, for
property at 37 West Eighth Street for an automotive
service garage
2. Application for use by exception, Ray Locklear, for
property at 808 Mayport Road for the sale of new and used
automobiles
3. Application for use by exception, George M. Kaser, for
property at 1509 Mayport Road, northeast corner of
Mayport and Donner's Road for a child care center
4. Application for use by exception, Alan Frosio, for
property at 151 Club Drive for the operation of Frosio
Brothers Construction Company as a home occupation
5. Recommend drafting of an Ordinance making changes in the
Zoning Ordinance in regards to private swimming pools
6. Action by the City Commission on appointments to the Advisory
Planning Board for a term from January 1, 1986 through December 31,
1989
7. Action by the City Commission on appointments to the City Code
Enforcement Board for two terms beginning October 1, 1985 and
ending October 1 , 1988
8. Action by the City Commission to accept a special Warranty Deed for
a 50-foot right of way extending Hibiscus Street south 235 feet
9. Action by the City Commission to authorize the execution of an
agreement between the City and Devtronics, Inc. for sanitary sewer
service
10. Action by the City Commission to authorize the execution of an
agreement between the City and BSM Partners on sewer service at the
Lakeside Shopping Center off Mayport in the Buccaneer Water and
Sewer District
11. Committee reports:
A. Commissioner Edwards to report on the deliberations and
recommendations of the committee appointed to study the bids
for construction of the Westside Force Main
12. Action on Ordinances:
A. Introduction of an Ordinance amending the Ordinance Code of
the City of Atlantic Beach, Florida; amending Chapter 2,
Article IV to create the Department of Public Works, and
setting of a Public Hearing for January 27
B. Introduction of an Ordinance to rezone Lot 8 Block 9 on
Seventh Street from RS2 to RG2 and setting of a Public Hearing
for February 24, 1985
c . Public Hearing and final reading of an Ordinance authorizing
service charges and user fees not covered by ad valorem taxes
D . Public Hearing and final reading of an Ordinance providing for
membership in the City retirement system for elected officials
E . Public Hearing and final reading of an Ordinance requiring
that exceptions shall only be issued by the City Commission
after Public Hearing and other items associated therewith
F . Public Hearing and final reading of an Ordinance providing for
limited retail sales in the Commercial Limited district of the
City
13. Action by the City Commission on requests for exceptions:
1. Public Hearing on a request by Harry Gross for an exception
for used car sales at 980 Mayport Road
2. Public Hearing on a request by Larry Wilson for an exception
for used car sales at 40 Mayport Road
3. Public Hearing and action by the City Commission on a request
for an exception by the Assembly of God Church for a day care
center at 680 Mayport Road
14. Miscellaneous business:
A. Action by the City Commission to accept for maintenance the
public improvements in Aquatic Gardens
B. Authority for the City Manager to advertise for new four, six,
and eight-yard dumpsters for the sanitation division of the
Department of Public Works
C. Authority to adjust sewer charges for the Beaches Aquatic Pool
for pool water which never went through the sanitary treatment
plant
D. Report by the City Manager on copy machine
E. Any other items
ADJOURNMENT
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON JANUARY 13, 1986 AT 7:15 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
Glenn A. Edwards D D
William I. Gulliford, Jr.
John W. Morris, Jr. , Commissioners M S
AND: Richard C. Fellows, City Manager 0 E
T C
Claude L. Mullis, City Attorney I O Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of Minutes of the Regular Meeting of December 9, 1985
Motion: The minutes of the regular Commission meeting of December Cook x
9, 1985 be approved as written. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Approval of Minutes of the Special Call Meeting of January 3,1986
Motion: The minutes of the Special Called Meeting of January 3,1986 Cook x x
be approved as submitted. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Bid Openings:
A. Sealed bids for providing labor, material and equipment to extend
water and fire-fighting services from the Buccaneer Water and Sewer
District to the U.S. Navy off-base housing project.
Bids from the following firms were received and opened:
1. J. W. Meadows and Company, Jacksonville, Fl.
Bid bond by Transamerica
2. Jax Utilities Construction, Jacksonville, Fl.
Bid bond by Federal Insurance Co.
3. Jax Utilities Management, Inc. , Jacksonville, Fl.
Bid bond by International Fidelity Insurance Co.
Tabulation of bids is attached hereto and made a part hereof.
Motion: Bids be referred to Committee to report back at the next Cook x x
meeting. Edwards x
Gulliford x
No discussion before the vote. Motion carried unanimously. Mayor Morris x x
Howell appointed Commissioner Edwards, City Manager Fellows and Public Howell x
Services Director Braid to serve on the Committee.
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Bid Openings - continued
B. Sealed bids for a microfilm reader-printer for the City Clerk's
office
Bids from the following firms were received and opened:
1. Bell and Howell, Jacksonville, Fl.
2. Shell Office Systems
Tabulation of bids is attached hereto and made a part hereof.
Motion: Move to award the bid to Bell and Howell. Cook x
Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Sealed bids for performing a flow isolation study on a portion
of the City's sewage collection system
Bids from the following firms were received and opened:
1. Altair Maintenance Services, Inc.
2. Griner's A-One Pipeline Services, Inc.
3. Pollution-Solutions, Inc.
4. Southern Line Cleaning, Inc.
Tabulation of bids is attached hereto and made a part hereof.
Motion: Bids be referred to Committee to report back at the next Cook x
meeting. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Mayor Morris x x
Howell appointed Commissioner Edwards, City Manager Fellows and Public Howell x
Services Director Braid to serve on the Committee.
* * * ;; * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Appearances
A. Representatives of Gee and Jenson, Architects, Engineers, and
Planners to present initial concepts for City of Atlantic Beach
Public Safety building
Mr. Jim English and Melody Linger, of the Gee and Jenson architectural/
Engineering firm, presented the Commission with three concepts for
improving the headquarters for the city's Public Safety Department as
authorized by the Commission under the development of a master plan.
oncept one and two would propose to retain the present fire bays with
onstruction of a new facility around the existing building, with the
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Appearances - continued
parts of the present building unused being destroyed after completion.
The second concept was similar, however, a trailer would have to be
used for temporary quarters for some personnel during construction.
The costs of concept "A" were $317,000. and concept "B" $320,000.
Concept "C"called for a totally new building to be built adjacent
to the present quarters. During discussion Ms. Linger pointed out
the existing fire bays, even when renovated, probably wouldn't
last more than ten years. She also pointed out that a new building
would have a much longer life span. The cost of construction for
concept "C" was approximated at $338,000.
Mayor Howell asked if the section marked "Municipal Building" was
included in the totals and Ms. Linger replied it was not, but was
shown for proposed future construction. During discussion, Jim
English pointed out that if the Commission at this point would
accept one of the concepts, they could end their master plan phase
which, at this point, amounted to approximately 50% of the funds
authorized. This appearing to be acceptable, Mr. English went on to
point out with the assistance of Ms. Linger, the firm proposed enter-
ing into the second phase of the program which would be the design
phase, which would include meetings with the Commission and various
epartments to establish any special requirements relative to space
allocation. There being no further discussion, the Commission took
the following action:
Motion: The City Commission enter into the second phase of the Cook x
agreement with Gee & Jenson and have them pursue specific Edwards x x
development of concept "C" at a fee as quoted and nego- Gulliford x x
tiated not to exceed $30,783. Morris x
Howell x
Following discussion, the question was called and the motion carried
unanimously.
* * * * * * ;; ;r * * * * * * * * .. * * ,. * x * is * *
5. Report and recommendations from Advisory Planning Board
1. Application for use by exception, Robert E. Hall, for property
at 37 West Eighth St. for an automotive service garage.
2. Application for use by exception, Ray Locklear, for property
located at 808 Mayport Road for the sale of new and used autos.
3. Application for use by exception, George M. Kaser, for property
at 1509 Mayport Road, N.E.corner of Mayport and Donner Rds. for
a child care center.
4. Application for use by exception, Alan Frosio, for property at
151 Club Drive for the operation of Frosio Brothers Construction
Company as a home occupation.
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Report and recommendations from Advisory Planning Board - continued
Mayor Howell said above listed applications had been before the Advi-
sory Planning Board and the Board recommended all four be approved.
Motion: Passage on first consideration of application for Use by Cook x x
exception by Robert E. Hall, 37 West Eight St. for an Edwards x
automotive service garage. A Public Hearing be set. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
Mayor Howell set the Public Hearing for January 27, 1986.
* * ., * * ,. * * * * * * * * * * .. * * * * * * * * * * * *
Motion: Passage on first consideration of application for Use by Cook x x
Exception by Ray Locklear, 808 Mayport Road for the sale Edwards x
of new and used automobiles. A Public Hearing be set. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
Mayor Howell set the Public Hearing for January 27, 1986.
* ,. .. * .. * * * * * * * * * * * * *
Motion: Passage on first consideration of application for Use by Cook x x
Exception by George M. Kaser, 1509 Mayport Road, N.E.corner Edwards x
of Mayport and Donner Rds. for a child care center. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
Mayor Howell set the Public Hearing for January 27, 1986.
* * * * * * ;°. * * * * * * * * * * * .. * * * * * * * * * * ..
Motion: Passage on first consideration of application for Use by Cook x x
Exception by Alan Frosio, 151 Club Drive for the operation Edwards x
of Frosio Brothers Construction Co. as a home occupation. Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
Mayor Howell set the Public Hearing for January 27, 1986.
• * * .. * * * * * ;; * * * * * * * * * * * .. * * * * * * * *
5. Recommend drafting of an Ordinance making changes in the Zoning
Ordinance in regards to private swimming pools.
ORDINANCE NO. 90-86-100, AN ORDINANCE AMENDING THE ORDINANCE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24, THE COMPRE-
HENSIVE ZONING AND SUBDIVISION REGULATIONS OF THE CITY OF ATLANTIC
BEACH; AMENDING SECTION 24-151 SUBPARAGRAPH (b) SUBPARAGRAPH (3) TO
PROVIDE EXCEPTIONS FOR PRIVATE SWIMMING POOLS; AMENDING SECTION 24-
164 SUBPARAGRAPH (2) (b) AND (c) TO PROVIDE SETBACKS IN REGARDS TO
THE CONSTRUCTION OF SWIMMING POOLS; PROVIDING AN EFFECTIVE DATE.
paid Ordinance was presented in full, in writing by Mayor Howell on
first reading.
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5. Ordinance No. 90-86-100 - Advisory Planning Board
Motion: Passage of Ordinance No. 90-86-100 on first reading. Cook x x
Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
Mayor Howell set the Public Hearing for February 24, 1986. Howell x
• * * * * * * * * * * * * * * * * * * * * * * * *
6. Action by the City Commission on appointments to the Advisory Plan-
ning Board for a term from January 1, 1986 through December 31, 1989.
Motion: Appoint Mrs. Candace Nordan as representative to the Cook x x
Advisory Planning Board effective January 1, 1986. Edwards x
Gulliford x x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * .. * * * * * * * * * * * * * * * * * * * * * * *
7. Action by the City Commission on appointments to the City Code
Enforcement Board for two terms beginning October 1, 1985 and ending
October 1, 1988.
..ayor Howell asked that item No. 7 be deferred. No objections.
8. Action by the City Commission to accept a special Warranty Deed for
a 50-foot right of way extending Hibiscus St. south 235 feet.
Mayor Howell asked for acceptance of a special warranty deed offered
by David Baker for the extension of Hibiscus St 235 feet south of its
present ending. That was in accord with his agreement with the city at
a previous meeting.
Motion: Accept and record the Warranty Deed and right-of-way for Cook x
the extension of Hibiscus St. 235 ft. south of its present Edwards x
ending offered by David Baker. Gulliford x x
Morris x x
Following discussion, the question was called and the Motion Howell x
carried unanimously.
* * * * * is * * * * * * * '* * * * * * * * is * * * * * * *
9.Action by the City Commission to authorize the execution of an agree-
ment between the City and Devtronics, Inc. for sanitary sewer service.
Motion: Authorize execution of the agreement between the City and Cook x
Devtronics, Inc. for sanitary sewer service. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * ,. * * * * ,. * * * * * * * Howell x
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10. Action by the City Commission to authorize the execution of an
agreement between the City and BSM Partners on sewer service at the
Lakeside Shopping Center off Mayport Road in the Buccaneer Water and
Sewer District.
Mr. Braid explained the lines would normally be in the city's right-of-
way, but rather than put in lines on Mayport Road, they asked for an
easement to put the lines in and service them in the Lakeside shopping
center(private property) . The city will maintain the lines.
Motion: Authorize execution of agreement between the City and BSM Cook x
Partners on sewer service at the Lakeside Shopping Center Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
11.Committee Reports
A. Commissioner Edwards to report on the deliberations and recommendations
of the committee appointed to study the bids for construction of the
Westside Force Main.
ommissioner Edwards reported the committee met on the bids received for
,onstruction of the Westside Force Main and recommended the city award
to McDonald Construction Co. of Jacksonville the contract for the con-
struction of the Westside Force Main in the Buccaneer Water & Sewer
District for $129,400. using DR18 PVC with the funds to be paid from the
Buccaneer Water & Sewer District.
Motion: Contract be awarded to McDonald Construction Co. , of Jack- Cook x
sonville for construction of the Westside Force Main in the Edwards x x
amount of $129,400.00. Funds to be paid from the Buccaneer Gulliford x x
Water & Sewer District. Morris x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
12. Action on Ordinances
A. Ordinance No. 5-86-14 - First Reading
AN ORDINANCE AMENDING THE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA;
AMENDING CHAPTER 2, ARTICLE IV, TO CREATE DIVISION 5, PROVIDING FOR
A DEPARTMENT OF PUBLIC WORKS; PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing by Mayor Howell on first
reading.
Motion: Passage of Ordinance No. 5-86-14 on first reading. Cook x x
Edwards x
Gulliford x x
fo discussion before the vote. Motion carried unanimously. Morris x
Mayor Howell set the Public Hearing for January 27, 1986. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * ;: ;,
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_ a e
Action on Ordinances - continued
B. Ordinance No. 90-86-99 - First Reading
ORDINANCE NO. 90-86-99, AN ORDINANCE AMENDING THE ORDINANCE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING THE LAND DEVELOPMENT
CODE AND THE OFFICIAL ZONING MAP OF THE CITY OF ATLANTIC BEACH,
FLORIDA, TO REZONE LAND DESCRIBED AS LOT 8, BLOCK 9, ATLANTIC BEACH
SUBDIVISION A; FROM RS-2 RESIDENTIAL SINGLE FAMILY TO RG-2 RESIDEN-
TIAL GENERAL AND PROVIDING AN EFFECTIVE DATE.
Said Ordinance was introduced in full, in writing by Mayor Howell on
first reading.
Motion: Passage of Ordinance No. 90-86-99 on first reading. Cook x
Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
Mayor Howell set the Public Hearing for January 27, 1986. Howell x
* * * * * * * ., * * * * * * * * .. .. * ,. * * * * * * * * * * *
C. Ordinance No. 5-85-15 - Second and FinalReading and Public Hearing
N ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
,LORIDA; AMENDING CHAPTER 2, ARTICLE VII, TO CREATE DIVISION 4, AUTHORI-
ZING SERVICE CHARGES AND USER FEES; AMENDING CHAPTER 22, ARTICLE II SEC-
TION 22-22 AND CHAPTER 2,ARTICLE III, DIVISION 7, SECTION 22-174 TO CON-
FORM WITH SAID AUTHORIZED SERVICE CHARGES AND USER FEES; PROVIDING AN
EFFECTIVE DATE.
Mayor Howell presented Ordinance No. 5-85-15 in full, in writing on
second and final reading. Said Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing and in-
vited comments from the floor. As no one spoke for or against, the
Mayor declared the Public Hearing closed.
Motion: Passage of Ordinance No. 5-85-15 on second and final Cook. x x
Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
D. Ordinance No.58-85-6 - Second and Final Reading-Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 2, ARTICLE VI, SECTION 2-271 TO PROVIDE FOR
MEMBERSHIP IN THE RETIREMENT SYSTEM FOR ELECTED OFFICIALS; PROVIDING
AN EFFECTIVE DATE.
ayor Howell presented Ordinance No. 58-85-6 in full, in writing on
second and final reading. Said Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing. As no
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Action on Ordinances continued - D.
one spoke for or against, the Mayor declared the Public Hearing closed.
Motion: Passage of Ordinance No. 58-85-6 on second and final Cook x
reading. Edwards x x
Gulliford x x
Commissioner Morris asked for clarification on qualifications. Mr. Morris x
Fellows explained the current retirement Ordinance provides you must Howell x
have ten years of continuous service and ten years to be vested. He
added that Ordinance No. 58-85-6 also allows anyone on the Commission
who wishes to join the Deferred Compensation Plan rather than join the
city's retirement plan. (if you leave an elected position you can take
it with you to another place of employment or other activity. Also there
is no vesting - the money is available at such time the Commissioner
retires - Mr. Fellows will check to see if a Commissioner has to serve
ten years of continuous service on the Deferred Compensation Plan.)
Commissioner Morris commented, for the record, that he asked Mr. Terry
Wood if the city had to offer the provision for retirement for elected
officials. Mr. Wood stated if the city did not offer the provision than
any elected official that has qualified could demand payment and the
city would be obliged to pay him out of General Fund. Commissioner Morris
sked how long the Statute had been on the books and Mr. Mullis replied
he first one was passed in 1946 and changed several times since. Mr.
Fellows said the Retirement Plan is set up to fund amortized unfunded
liability. The question was called and the motion carried unanimously.
* * * * * * * * * * * * * * ;. * * * * * * * * * * * * *
E. Ordinance No. 90-85-97 - Second and Final Reading-Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH;
FLORIDA; AMENDING CHAPTER 24, ARTICLE III, DIVISION 3, SECTION 24-63,
SUB-PARAGRAPH (1) AND (2)e TO PROVIDE APPLICATIONS FOR EXCEPTION SHALL
ONLY BE FILED AND SIGNED BY THE OWNER OF THE PROPERTY OR THEIR AUTHORIZ-
ED AGENT OR ATTORNEY; AMENDING SUB-PARAGRAPH 2 TO CREATE ITEM f. TO ES-
TABLISH A FILING FEE; AMENDING SUB-PARAGRAPH 5 TO PROVIDE FOR A PUBLIC
HEARING AFTER DUE PUBLIC NOTICE; AMENDING SECTION 24-64 SUB-PARAGRAPH
(2) TO PROVIDE FOR A FILING FEE; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented Ordinance No. 90-85-97 in full, in writing on
second and final reading. Said Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing and in-
vited comments from the floor. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-85-97 on second and final Cook x
Edwards x x
Gulliford x
o discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
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Action on Ordinances - continued
F. Ordinance No. 90-85-98 - Second and Final Reading- Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24, ARTICLE III, DIVISION 5, SECTION 24-110,
TO PROVIDE FOR LIMITED RETAIL SALES IN THE COMMERCIAL LIMITED DISTRICTS;
PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented Ordinance No. 90-85-98 in full, in writing on
second and final reading. Said Ordinance was posted in line with Charter
requirements. The Mayor opened the floor for a Public Hearing and in-
vited comments from the floor. As no one spoke for or against, the
Mayor declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-85-98 on second and final Cook x
reading. Edwards x x
Gulliford x
Mr. Fellows said at the last meeting Commissioner Cook asked for an Morris x x
explanation of the second page (C) (4) restaurants, not drive-ins was Howell x
crossed out. The Advisory Planning Board recommended that language
be deleted because that type of restaurant is no longer in effect.
We have drive-throughs like Hardy's, but no longer drive-ins. The
[uestion was called and the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
13. Action by the City Commission on requests for exceptions
1. Public Hearing on a request by Harry Gross for an exception for
used car sales at 980 Mayport Road
Mayor Howell opened the floor for a Public Hearing on the request
by Mr. Gross. As no one spoke for or against, the Mayor declared the
Public Hearing closed.
Motion: Grant the request by Mr. Harry Gross for a "Use by Except- Cook x x
ion" for used car sales at 980 Mayport Road. Edwards x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * ;: * * * * * * * * Howell x
2. Public Hearing on a request by Larry Wilson for an exception for
used car sales at 40 Mayport Road
Mayor Howell opened the floor for a Public Hearing on the request
by Mr. Wilson. As no one spoke for or against, the Mayor declared the
Public Hearing closed.
Motion: Grant the request by Mr. Larry Wilson for a "Use by Except- Cook x x
ion for used car sales at 40 Mayport Road. Edwards x
Gulliford x x
Commissioner Morris asked if the City Manager had received approval Morris x
from the owner and Mr. Fellows replied in the affirmative. The Howell x
question was called and the motion carried unanimously.
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13. Action by the City Commission on requests for exceptions - continued
3. Public Hearing and action by the City Commission on a request for an
exception by the Assembly of God Church for a day care center at 680
Mayport Road
Mayor Howell opened the floor for a Public Hearing on the request by
the Assembly of God Church that a portion of the Church be used as a
Christian Day Care Center to care for approximately 157 children. As
no one spoke for or against, the Mayor declared the Public Hearing
closed.
Motion: Grant the request by the Assembly of God Church for a Use Cook x x
by Exception that a portion of the Church be used as a Edwards x
Christian Day Care Center to care for approximately 157 Gulliford x x
children at 680 Mayport Road. Morris x
Howell x
During discussion before the vote, Mayor Howell asked if the request
had been before all the necessary boards, Health, etc. Mr. Fellows
said it was his understanding they would not consider the request until
the City of Atlantic Beach gave their approval. Commissioner Edwards
expressed concern over the children's safety with the location on May-
ort Road. Commissioner Morris assured the Commission that HUD's re-
4uirements included fencing, setbacks, etc. The question was called and
the motion carried unanimously.
14. Miscellaneous Business
A. Action by the City Commission to accept for maintenance the public
improvements in Aquatic Gardens
Mr. Fellows reported he had received an irrevocable letter of credit
as maintenance bond in the amount of $213,048, and also received the as-
builts. The engineer from England, Thims and Miller that inspected had
recommended the city accept the water, sewer, drainage, and roadway
improvements.
Motion: Move to accept the maintenance for public improvements of Cook x
Aquatic Gardens. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Authority for the City Manager to advertise for new four, six, and
eight-yard dumpsters for the sanitation division of the Department of
Public Works.
-here were no objections from the Commission for the City Manager to
Ldvertise for new four, six, and eight yard dumpsters for the Depart-
ment of Public Works. Authority granted.
PAGE ELEVEN V V
MINUTES NAME OF
JANUARY 13, 1986 COMMRS. M S Y N
Miscellaneous Business - continued
C. Authority to adjust sewer charges for the Beaches Aquatic Pool for
pool water which never went through the sanitary treatment plant
Mayor Howell reported they had a request to adjust the sewer charges
for the Beaches Aquatic Club. They had ascertained there was a leak
that was not entering the sewer system so the water was not treated.
Motion: Authorize the City Manager to proceed according to the Cook x x
schedule set forth in the memo. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimoulsy. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * Howell x
D. Report by the City Manager on copy machine
The City Manager reported that staff tried six copiers with pre-
ference noted. The two machines preferred and the most economical
were the Savin 7035 and the Sharp copier. The Savin is on the State
contract at a cost of $5,598. , approximately $1 ,000 less than the
Sharp. Maintenance cost on the Savin was .011 per copy.
Motion: Purchase a Savin 7035 copier under the State Contract Cook x
at a cost of $5,598. Edwards x x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Commissioner Gulliford asked if the city had provisions for all
employees to use time clocks for logging in and out. Mr. Fellows
said a time clock was provided at Public Works. All other Depart-
ment heads keep a log book on their employees, except for City Hall
employees who work from 8:00 a.m. to 5:00 p.m. Commissioner Gulliford
suggested the City Manager investigate installing time clocks as the
burden of proof rests on the city. Because the policy for work hours
are from 8:00 to 5:00 at City Hall, you still could not prove that
an employee worked those hours. Commissioner Cook asked about night
hours to attend meetings. Commissioner Gulliford expressed the opinion
salaried employees did not accumulate over-time. Following discussion,
it was the consensus of the Commission that time clocks should be in-
stalled for use by all employees.
Mr. Mullis reported the Delegation will have a Public Hearing in Jack-
sonville Beach on Thursday, January 16th on legislative matters affect-
the Beaches, at which time our bill to amend the Charter to do away with
the second primary election and other matters of interest. The meeting
rill be held at Fletcher High School at 7:00 p.m.
Commissioner Gulliford commented that since Mr. Mullis had attended
PAGE TWELVE V V
MINUTES NAME OF
JANUARY 13, 1986 COMMRS. MSYN
Miscellaneous - continued
seminars on the Coastal Management Legislation, he asked if a workshop
could be set that would be open to the public where Mr. Mullis could
address the impact of the bill. Mayor Howell said he understood certain
individuals would be present at the meeting on Thursday to discuss
that with the members of the Delegation. Mr. Mullis encouraged all
to attend the meeting and offer their input to the delegation on the
matter. Mr. Fellows said he had talked to the Department of Community
Affairs that day and the State is going to dissimilate some rules and
regulations and some suggested model Ordinances for the cities to
consider to implement the new building regulations on or before
March 1, 1986. He will send copies to the Commission upon receipt.
There being no other business to come before the Commission, the .
Mayor declared the meeting adjourned at 8:45 p.m.
"1 irtti 1///
William . Howell
Mayor/Presiding Officer
ATTEST:
Adelaide R. Tucker
City Clerk
TABULATION OF BIDS '
•
CITY OF Date of Opening January 13,1986
FOR Flow Isolation Study ATLANTIC BEACH
FLORIDA Department i
I
i 1 _
Altair Maintenance Griner's A-One Pollution-Solutions, Southern Line
Services, Inc. Pipeline Services, Inc. Cleaning, Inc.
BID NUMBER Inc.
E--...1.--.1-____ _;:-.:
ITEM Brief Description Unit Price Ext. Priv it Price - Price ni Pr' Ext. Price l-1•n.it Pric .. .Priv .y_ • -. .- • 1 Price ChiitPr +- Pr;
1 Flow Isolation 33,000 . 15C $4 ,950 . 10c $3,300 .30c $9,900 . 18c $5,940 I
r
1. (Utilizing weirs) • - I
(Includes all manhole L. S. 6,000 i
7------inspections) -
2 Infiltration/Inflow Analysis 650 300 1 ,000 500
Report
--"-+--"--"-'
1 }
TOTAL ITEMS 1 and 2 a 5,600 $3,600 $ 16,900 $6,440
I 4
•
I E
f i
• t
I.
C OMMents:
t
Amount Budgeted
•
4061 ` f
��
TABULATION OF BIDS !
Dat,- of Opening January 13, 1986
CITY OF
FOR Water Plant Improvements ATLANTIC BEACH
FLORIDA Department •
.
y i
Jax Utilities Jax Utilities J.W. Meadors and T
• Construction Management, Inc. Company t
BID NUMBER •
{:
1 t~
1TFT'f Brief Description 'Unit Price Ext. Pricc'Unit Price e,
t• Price it Pric • Price Unit Pric .. .Pri •�.ce t, Price Unit Price . Prir
la High service pump, motor base, $4,800 $4,855.71 $7,000
coupling - fully assembled •
ready for installation and
operation
2a All labor and equipment needed 19,580 9,932.60 14 ,000 ke
for installation of la
• t.
3a One 6-inch and one 3-inch 3,400 2,865.91 14,700 I
turbine type water meters and }
• h
one 6-inch check valve ready ' h
f.
for installation and operation
i
4a All labor for installation of 3a 29,359 19, 150.01 16,000 li
and in addition all pipe, valves • t
•
etc. for new water distribution -
main, and connect to existing
ti
"on-site" Navy water system - •
Pay and Performance Bond Add 571 • 552.06 500 f
TOTAL 57,710 37,356.29 52 ,200 •
"'i
i
Ccments: .
t
Amount Budgeted .
4061 i«
• TABULATION OF BIDS :
Date of Opening 1,,,,,,,ry 13,1986
CITY OF
FOR Microfilm Fiche Reader-Printer ; ATLANTIC BEACH
FLORIDA Department
i
•
Bell and Howell Shell Office Systems
BID NUMBER
r
rrEm Brief Description Unit Price Ext. PricCUnit Price.Ext. Prices nit Price. Price Jnit Price ct.. .Pric :_a: P,jc1>t. Price UnitP •ce- Primo E
Microfilm Fiche Reader-Printer $2,905 $3, 100
4
j
( 1
R
C
I
t
i
r
j s
I j 11
i i i
r
Cc m nts:
Amount Budgeted
4061 - i