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05-27-86 v AMENDED AGENDA AGENDA CITY OF ATLANTIC BEACH May 27, 1986 Call to Order Invocation and Pledge to the flag 1. Approval of the minutes of the regular meeting of May 12,1986 2. Recognition of visitors 3. Receipt of sealed bids for one sludge hauler tractor 4. Receipt of sealed bids to furnish and install 2,600 feet of sand fence along a portion of Atlantic beach 5. Appearances: (a) Mrs. Betty Eilers of 369 Third Street to discuss the matter of dogs on Atlantic Beach (b) Mr. Mike Birmingham, representing the Aquatic Gardens Civic Association to discuss the extension of Cutlass Drive (c) Mr. & Mrs. Patton requesting City acceptance of an easement for ingress and egress to property adjacent to Levy and Main Street in Section H (d) William Baird and Clay Tousey requesting financial assistance for Atlantic Beach Elementary School playground equipment 6. Commission action to approve Change Order No. 4 on Part 3, with Byer Industries in the amount of $42,952.00 for re-configuration of "D" Station in Selva Marina, and extending contract completion date by 45 days 7. Authority for Mayor and Clerk to execute contract with Smith and Gillespie for engineering services in connection with the regional sewage outfall 8. Action by the City Commission regarding a request to extend the fire bay in the proposed new Public Safety building from 50 feet to 60 feet 9. Action by the City Commission on a request for preliminary plat approval for the Mayport Industrial Park (Advisory Planning Board recommends approval) 10. Action on Resolutions: A Resolution requesting Duval Delegation to vote against HB.287 and SB.460 requiring City Health Insurance to provide eighteen (18) "well-child" visits for children to age 16 11. Action on Exceptions: A. Receipt of an application from F. Reuben Bennett for an exception to operate an auto/truck service garage at 38 West Ninth Street and setting of a public hearing for June 9, 1986 B. Action on a request for an exception for home occupation by Rolando Delgado at 1399 Violet Street, and setting of a public hearing for June 9, 1986 (Advisory Planning Board recommends approval) 12. Action on Ordinances: A. Introduction and first reading of an Ordinance proposing to amend the Zoning Ordinance to provide for the rezoning of a parcel of property adjacent to Cornell Drive, filed by George Prom, from RG-2 to RG-3, and setting of a public hearing for June 9, 1986 (Advisory Planning Board recommends approval with certain restrictions) B. Introduction and first reading of an Ordinance amending the Zoning Ordinance of the City of Atlantic Beach, Florida; said amendment would create a Special Use District in the extreme western portions of Section H, and setting of a public hearing for July 14, 1986 (Advisory Planning Board recommends approval) C. Introduction and first reading of an Ordinance amending the Ordinance Code to correct some conflicting provisions in the existing Zoning Code relative to eaves and cornices, and setting of a public hearing for June 9, 1986 D. Public Hearing and final reading of an Ordinance to amend the Ordinance Code of the City of Atlantic Beach, Florida, to provide fines for persons parking illegally in handicapped parking areas E. Public Hearing and final reading of an Ordinance amending the Ordinance Code of the City of Atlantic Beach, Florida, to require bid bonds on labor and construction contracts in a dollar amount in excess of $25,000.00 13. Miscellaneous Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT CITY HALL ON MAY 27, 1986 AT 7:15 P.M. V V O O PRESENT: William S. Howell, Mayor-Commissioner T T Robert B. Cook, Sr. E E Glenn A. Edwards D D William I. Gulliford, Jr. John W. Morris, Jr. , Commissioners M S O E AND: Richard C. Fellows, City Manager T C John Dickinson, Acting City Attorney I 0 Y Adelaide R. Tucker, City Clerk NAME OF ONEN _ABSENT: Claude L. Mullis, City Attorney COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation,offere3 by Commissioner Cook was followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting of May 12, 1986 Motion: The minutes of the meeting of May 12, 1986 be approved Cook x as submitted. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * ;; * * * * * * * * * * * * * * ;: * * * * * Howell x 2. Recognition of Visitors - NONE J. Receipt of sealed bids for one sludge hauler tractor The following bids were received and opened: 1.Industrial Tractor Co. ,Inc. ,Jacksonville No bid 2.Jacksonville Ford Tractor Co. , $13,622.00 Bid bond,America Institute of Architects 45 da. delivery Jacksonville Beach Alt. 1 $10,895.00 Alt. 2 $10,995.00 3.Superior Tractor Co. of Jacksonville $10,495.00 Cashiers Check- $524.75 for Bid Bond Bid tabulation attached hereto and made a part hereof. * * * * * .. * * * * * * * * * * * * * * * * * * * Motion: Refer bids to Committee to report back at the next meeting. Cook x Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Morris x x Howell appointed Commissioner Gulliford to Chair the Committee. Howell x * * * * * * * * * * * ;; * * * * * * * * * * ;: * * ;: * * * * Receipt of sealed bids to furnish and install 2,600 feet of sand fence along a portion of Atlantic Beach PAGE TWO V V MINUTES NAME OF MAY 27, 1986 COMMRS. MSYN 4. Receipt of sealed bids for sand fence-continued The following bids were received and opened: 1.Scott Barnett, Atlantic Beach Insurance furnished 2610' sand fence $13,572.00 2.George P. Coyle & Sons, Jacksonville 2150' of 2' fence and 450' of 4' fence $ 5,575.00 Insurance furnished Bid tabulation attached hereto and made a part hereof. * * * * * * * * * * * * * * * * * * * Motion: Refer bids to Committee to report back at the next Cook x meeting. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x x Mayor Howell appointed Commissioner Morris and the City Manager to Howell x serve on the Committee. * * * * * * * * * * * * * * * * * * * * * * * Appearances (a) Mrs. Betty Eilers of 369 Third St. to discuss the matter of dogs on the beach. Mrs. Eilers commented since the renourishment of the beach, the high tide no longer kept the beach clean and it was very apparent no one was cleaning up after the dogs. She stated it was her opinion the beach was now a health hazard. The comment was made the city had tried over the years just about every conceivable type of control on the beach, but apparently nothing worked. Commissioner Morris asked if a ban had ever been placed for no dogs on the beach during certain months and the Mayor replied in the negative. Discussion followed. Motion: Direct the City Attorney to prepare an Ordinance banning Cook x dogs and other animals from the beach from May 1 to October Edwards x 1 of each year. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * (b) Mr. Mike Birmingham, representing the Aquatic Gardens Civic Association to discuss the extension of Cutlass Drive Mr. Birmingham advised he was representing 130 new homes on Aquatic Drive and asked for clarification on whether the city intended to keep "'utlass Drive closed when it was extended. The Mayor explained Cutlass ias being extended primarily for emergency use for fire trucks, etc. for the owners benefit. It was not determined whether they would chain it or use a locked gate and emergency vehicles furnished a key. Mr. Birmingham was told to contact the City Manager for further information. PAGE THREE V V MINUTES NAME OF MAY 27, 1986 COMMRS. MSYN (c) Mr. & Mrs. Patton requesting City acceptance of an easement for ingress and egress to property adjacent to Levy & Main St. in Section H Mayor Howell explained there was an area off Main St. that a home was constructed several years ago on the property and had dedicated a 25' easement to the public but had never been dedicated for utility lines and emergency uses. Mr. Patton had requested the city accept the ease- ment for ingress and egress and utility lines, but not for maintenance. Motion: The city accept the 25'easement without any agreement for Cook x maintenance, and the dedication be referred to the City Edwards x Attorney to include any proper form necessary. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * ;: * * * * * * * * * * * * * * * * * * * * * * * * * (d) William Baird and Clay Tousey requesting financial assistance for Atlantic Beach Elementary School playground equipment. Mr. Baird, Vice President of the Atlantic Beach Elementary School PTA and Mr. Clay Tousey, President of the PTA requested $2,500 from the city for playground equipment for the school. Mr. Baird explained they Lad gone to the School Board and were informed the Atlantic Beach elementary school had all the playground equipment allocated according to the pupil ratio. Mr. Baird said he had met with Mr. Fellows last fall for information on obtaining a grant similar to the grant Seabreeze elementary school had obtained by working with the City of Jacksonville Beach. The application was completed and unfortunately mailed to the State instead of returning it to the City Manager of Atlantic Beach. Apparently it was too late to re-submit the application for the current school year. Prior to hearing on the application, the PTA raised approx- imately $4,700 to purchase some playground equipment, and wanted to purchase additional equipment for $2,500. Mayor Howell asked the Acting City Attorney for an opinion. Mr.Dickinson asked if the PTA had obtained approval from the School Board and Mr. Baird replied in the affirmative. Mr. Dickinson questioned for liability purposes, who would own the equip- ment, in case of an accident, the School Board or the City of Atlantic Beach. He added if all the citizens of Atlantic Beach could use the equip- ment it would not be an improper use of city funds. Mr. Baird said they were designated as a Community School and offered an after-school care program, including week-ends, and the playground was open to everyone. He did not know the answer of ownership for liability purposes. During discussion, the point was made the City of Atlantic Beach maintained and controlled their public playgrounds and they could not control or maintain the schoolground. Mayor Howell explained the city, had in the past,sub- sidized the program in the beginning, but the funds of approximately $4,000 were used to pay salaries for the individuals who ran the summer rograms. No funds had ever been used to purchase equipment to be placed n the schoolgrounds which would immediately go out of the city's control. The Mayor said the City Attorney would have to research the matter and report back before any action could be taken. The City Manager will contact Mr. Baird and/or Mr. Tousey prior to the meeting of June 9th. PAGE FOUR V V MINUTES NAME OF MAY 27, 1986 COMMRS. MSYN Appearances - continued - (d) Commissioner Gulliford commented they were charged with the responsi- bility of funding only those items that potentially benefit all the citizens of Atlantic Beach which many individuals did not understand. He said the Commission had recently voted to allocate all funds raised from the city auction of abandoned items such as bicycles, etc. to some charity or organization each year that would benefit all of our citizens. 6. Commission action to approve Change Order No.4 on Part 3, with Byer Industries in the amount of $42,952.00 for re-configuration of "D" Station in Selva Marina, & extending contract completion date by 45 days Mayor Howell commented a good portion of the cost was grant eligible. No further discussion. Motion: Approve Change Order No. 4 on Part 3 with Byer Industries Cook x in the amount of $42,952. for re-configuration of "D" Edwards x x Station in Selva Marina, and extending contract completion Gulliford x date by 45 days. Morris x x Howell x )uring discussion, it was pointed out the prices appeared to be way Jut of line and the question was raised why the engineer did not contact Byers before he made the decision. Following discussion, the question was called and the motion carried unanimously. * * * * * k * * * * * * * * * * k * * * * * * * * * * * * * * 7. Authority for Mayor and Clerk to execute contract with Smith and Gillespie for engineering services in connection with the regional sewage outfall. The City Manager explained on June 10, 1985 the City Commission unani- mously approved the proposal from Smith & Gillespie to furnish engineer- ing services in connection with inspection on the regional outfall. At that time the city asked Mr. Bates to step aside so there would be only one engineer to coordinate work on the entire line from Jacksonville Beach out to the river. The action to approve Smith & Gillespie was by motion but a contract was never executed to send DER. Motion: Authorize the Mayor and Clerk to execute the contract with Cook x Smith and Gillespie for engineering services in connection Edwards x with the regional sewage outfall. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Action by the City Commission regarding a request to extend the fire bay in the proposed new Public Safety building from 50'to 60' . The City Manager reported he had, at the request of the Commission, made a personal inspection of the station, talked with the chief and several PAGE FIVE V V MINUTES NAME OF MAY 27, 1986 COMMRS. MSYN 8. Action on request to extend the fire bay from 50' to 60'-continued other fire departments and was led to believe in the near term the city was going to be in the position of having to modify its present equip- ment or get into some ladder type equipment in order to serve even the three story establishments presently located within the city. He recom- mended the Commission extend the bay 10 feet now at an approximate cost of $12,000. Commissioner Morris noted the cost of the hose tower would be approximately $11,615 and suggested they consider eliminating the hose tower and extend the fire bay by 10 feet. Mayor Howell expressed the opinion they needed someplace to dry the hose so they would not rot. Motion: Authorize the City Manager to inform Gee & Jenson to extend Cook x the fire bays ten (10) feet to a total of sixty (60) feet. Gulliford x Substitute motion: Eliminate the hose tower and increase the size Morris x of the fire bays. The substitute motion died for lack of a second. following a lengthy discussion, the question was called on the original motion and that Cook x motion carried unanimously. Edwards x Gulliford x Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * ;: * * * * Howell x Commissioner Morris asked if the fire tower was really needed. Mayor Howell suggested Commissioner Morris Chair a Committee and study the need for the tower. Commission agreed. Mayor Howell, the City Manager and the Fire Chief to serve on the Committee. 9. Action by the City Commission on a request for preliminary plat approval for the Mayport Industrial Park The City Manager reported the concept had been considered by the City Commission and the Advisory Planning Board had recommended approval of the preliminary plat at their meeting last Tuesday. They had provided all data and requirements provided for in the Code relative to Subdivisions. Motion: Approve preliminary plat for the Mayport Industrial Park. Cook x Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * * * * * * * * * * * * * ;: ;: * * * * * * Howell x 10. Action on Resolutions - No. 86-7 Mayor Howell presented in full, in writing, proposed Resolution 86-7, a Resolution requesting Duval Delegation to vote against HB.287 and SB.460 requiring city health insurance to provide eighteen (18) "well- child visits for children to age 16. PAGE SIX V V MINUTES NAME OF MAY 27, 1986 COMMRS. MSYN Action on Resolutions - continued Motion: Passage of Resolution No. 86-7. Cook x x Edwards x x Gulliford x No discussion before the vote. Motion carried unanimously. Copy of Morris x Resolution 86-7 is attached hereto and made a part hereof. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * 11. Action on Exceptions A. Receipt of an application from F. Reuben Bennett for an exception to operate an auto/truck service garage at 38 W. 9th St. and setting of a Public Hearing Mayor Howell advised Mr. Bennett's application for a Use by Exception had been approved by the Advisory Planning Board. Motion: Approval of the application by F. Reuben Bennett on first Cook x reading. Edwards x x Gulliford x x Commissioner Morris asked if there wasn't a distinction between auto Morris x ind truck as he was under the impression the Advisory Planning Board Howell x recommended that distinction be made clear. The City Manager said no, but on the particular application there were some restrictions placed that would come up at the Public Hearing. They provided all work to be in an enclosed building, the property to be fenced, and no outside storage and no fabrication. The question was called and the motion carried unanimously. Mayor Howell set the Public Hearing for June 9,1956. * * * * * * * * * * * * * * * * * * * * * * * * * * * B. Action on a request for an exception for home occupation by Rolando Delgado at 1399 Violet St. , and Setting of a Public Hearing. Mayor Howell advised the application by Mr. Delgado had been approved by the Advisory Planning Board. Motion: Approval of application for exception by Rolando Delgado Cook x x on first reading. Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Morris x Howell set the Public Hearing for June 9, 1986. Howell x 11. Action on Ordinances A. Ordinance No. 90-86-106 - First Reading NN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24, THE COMPREHENSIVE ZONING ORDINANCE AND LAND DEVELOPMENT CODE BY AMENDING THE OFFICIAL ZONING MAP TO REZONE LAND DESCRIBED AS SHOWN ON APPENDIX "A" ATTACHED HERETO FROM RESIDENTIAL(RG-2) TO RESIDENTIAL GENERAL(RG-3) ,PROVIDING AN EFFECTIVE DATE. PAGE SEVEN V V MINUTES NAME OF MAY 27, 1986 COMMRS. MSY N Action on Ordinances - continued Mayor Howell presented in full, in writing Ordinance No. 90-86-106 on first reading. Motion: Passage of Ordinance No. 90-86-106 on first reading. Cook x Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Morris x Howell set the Public Hearing for June 9, 1986. Howell x * * * * * * * * * * * * .. * * * * * * * * * * * * * * * B. Ordinance No. 90-86-103- First Reading AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24 ARTICLE III, DIVISION 5 TO ESTABLISH A SINGLE USE DISTRICT; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-86-103 on first reading. Motion: Passage of Ordinance No. 90-86-103 on first reading. Cook x Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Mayor Morris x Howell set the Public Hearing for July 14, 1986. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C. Ordinance No. 90-86-105 - First Reading AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24, ARTICLE II, SECTION 24-17 TO PROVIDE A DEFINITION FOR EAVES AND CORNICES; AMENDING SECTION 24-17 TO REDEFINE SIDE YARD; AMENDING SECTION 24-84 TO PROVIDE ORDINARY PROJECTIONS OF EAVES, CORNICES, SILLS, ETC. ,SHALL NOT PROJECT INTO ANY REQUIRED YARD MORE THAN 40% OF THE WIDTH OF THE REQUIRED YARD OVER WHICH THEY PROJECT; AMENDING SECTION 24-157 TO INCLUDE REGULATIONS RELATING TO EAVES AND CORNICES; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 90-86-105 on first reading. Motion: Passage of Ordinance No. 90-86-105 on first reading. Cook x Edwards x x Gulliford x x Mr. Fellows explained the Ordinance was prepared to correct three Morris x places in the Code where they conflict. The question was called and Howell x :he motion carried unanimously. Mayor Howell set the Public Hearing .or July 14, 1986. * * * * * * * * * * * * * * * * '* * * * * * * * * * * * * * * Commissioner Cook asked the City Manager to identify Ordinances by number when preparing the Agenda. PAGE EIGHT V V MINUTES NAME OF MAY 27, 1986 COMMRS. M S Y N Action on Ordinances - continued D. Ordinance No. 75-86-5 - Second Reading and Public Hearing AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 21, ARTICLE II, DIVISION 2, SECTION 21-38 TO PROVIDE FINES FOR PERSONS PARKING IN HANDICAPPED PARKING AREAS; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 75-86-5 on second and final reading. Said Ordinance was posted in line with Charter requirements. He opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 75-86-5 on second and final Cook x reading. Edwards x x Gulliford x x Commissioner Morris asked if it would be possible to post signs at Morris x all handicapped parking areas saying there would be a $50.00 fine Howell x for parking there. The City Manager will have the signs posted. The question was called and the motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * E. Ordinance No. 5-86-16 Second Reading and Public Hearing AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 2, ARTICLE VII, DIVISION 2, SECTION 2-333 TO REQUIRE BID DEPOSITS OR BID BONDS ON ALL CONTRACTS WITH A DOLLAR AMOUNT IN EXCESS OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00) ; PROVIDING AN EFFECTIVE DATE. Mayor Howell presented in full, in writing Ordinance No. 5-86-16 on second and final reading. Said Ordinance was posted in line with Charter requirements. He opened the floor for a Public Hearing and invited comments from the audience. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Passage of Ordinance No. 5-86-16 on second and final Cook x reading. Edwards x x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x 13. Miscellaneous Commissioner Edwards announced he and the City Manager had reviewed that afternoon the new pollution control plant now in operation and it really Looked good. The old plant was totally cut loose and they are now using the new outfall line. PAGE NINE V V MINUTES NAME OF MAY 27, 1986 COMMRS. M S Y N Miscellaneous - continued Commissioner Gulliford reported the Pension Board recommended a change of actuaries from EBS to the firm of Gabriel, Roeder, Smith & Company who has handled our services in the past very satisfactorily. Motion: Accept the Pension Board's recommendation to change Cook x actuaries from EBS to Gabriel, Roeder, Smith & Company Edwards x Gulliford x x No discussion before the vote. Motion carried unanimously. Morris x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Commissioner Gulliford called the Commission's attention to House Bill 657 and Senate Bill 838 called Full Financial Disclosure. He introduced Resolution No.86-8, a Resolution opposing HB 657 and SB 838 relating to full financial disclosure for elected city officials and urged the full Commission to support the Resolution. Motion: Passage of Resolution 86-8. Cook x x Edwards x Gulliford x x Following discussion before the vote, the question was called and the Morris x notion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * There being no other business to come before the Commission, Mayor Howell declared the meeting adjourned at 8:30 p.m. );/?/ // mi i.� . 'owel Mayor/Commissioner ATTEST: tyti Adelaide R. Tucker City Clerk • TAtSULA LUN Ur BLUS • '. i' Date of Opening May 27, 1986 CITY OF , FOR SAND FENCE ALONG ATLANTIC ATLANTIC BEACH r BEACH FLORIDA Department • r a Scott Barnett George P. Coyle F BID NUMBER 8586- 12 Atlantic Beach Jacksonville 1 i. v r i 1 T mil Brief Description Unit Price, Ext. Pri.L4 nit PriceExt• Price Jni-t Price• Price finit Price .. .Pric€haat Price• . Price L iter a-i 1 Furnish and install 2,600 ft . i of sand fence along the J Atlantic Ocean $ 1 3 , 572 $5 , 575 j t ti Bid Bond OK OK tt 611 1 • 1 Y { H • 1; i N i tl Convents: i! 1' Amount Budgeted 4001