07-14-86 v AGENDA
CITY OF ATLANTIC BEACH
July 14, 1986
Call to Order
Invocation and Pledge to the Flag
1. Approval of the minutes of the regular meeting of June 23,1986
2. Receipt of Bids:
A. Playground equipment for Russell Park
B. New lighting for tennis courts in Russell Park
3. Recognition of visitors
4. Bob Hill of Bessent Hammack and Ruckman to present the Master Plan
for Section H
5. Action by the City Commission on approving Change Order No. 4 on
project No. 2, increasing the contract price by $4,433.00
6. Committee report by Commissioner Robert Cook on evaluation and
recommendation of bids received for resurfacing of a number of City
streets
7. Action by the City Commission to accept Conveyance and Easement for
the sewage collection system, pumping station and appurtenances at
Pan Am Plaza Shopping Center
8. Action on Ordinances:
A. Ordinance No. 95-86-30
Introduction and first reading of an Ordinance amending the
Ordinance Code of the City of Atlantic Beach, amending Chapter
4, Article II, to provide increases in tag fees for dogs and
cats; authorizing tags to be sold at the offices of authorized
veterinarians; authorizes animal control officer to issue
citations; making it unlawful for dogs or cats to defecate
and/or damage public property; authorizing penalties of $50.00
B. Ordinance No. 90-86-103
Public Hearing and final reading of an Ordinance creating a
Special Use district in the western sections of Section H
C. Ordinance No. 90-86-102
Public Hearing and final reading of an Ordinance providing for
redefinition of double frontage lots and definitions for
secondary dwellings
D. Ordinance No. 90-86-105
Public Hearing and final reading of an Ordinance redefining
eaves and cornices and providing new regulations as to how
much eaves and cornices can project into any required yard.
E. Ordinance No. 65-86-11
Introduction of an Ordinance vacating and abandoning portions
of Begonia Street and setting a Public Hearing for July 28.
F. Ordinance No. 65-86-12
Introduction of an Ordinance vacating and abandoning portions
of Tulip Street and setting a Public Hearing for July 28.
9. Miscellaneous
Adjournment
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON JULY 14, 1986 AT 7:15 P.M. V V
O O
T T
PRESENT: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
Glenn A. Edwards
William I. Gulliford, Jr. M S
John W. Morris, Jr. , Commissioners
0 E
AND: Richard C. Fellows, City Manager T C
I O Y
Claude L. Mullis, City Attorney NAME OF ONEN
Adelaide R. Tucker, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,offered
by Commissioner Cook was followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of June 23, 1986
Motion: Approve the minutes of the regular meeting of June 23,1986 Cook x
as submitted. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
• * * * * * * * * * * * * * * ;: ;; * * * * ;: .. ;: ;:
Howell x
2. Receipt of Bids:
A. Playground equipment for Russell Park
The following bids were received and opened:
1.Brian Feltis General Contractor,Jacksonville $17,827.00
Bid Bond - Transamerica
2.Florida Playground & Steel Co. , Inc. , Tampa No bid
3.Harrison Building, Inc. , Jacksonville $12, 195.00
Cashier's Check - $610.00
4.Hunter-Knepshield Co. , Louisville, Ky. $10,021.33
If all items purchased at one time, deduct - 600.00
Bid Bond- Fidelity & Deposit Company
5. Thomas May Construction Co. ,Green Cove Springs $15,000.00
Bid Bond - Transamerica
Bid tabulation attached hereto and made a part hereof.
* * * * * * * * * * * * * * * ;: * * * * * * * * * * * *
Motion: Bids be referred to Committee to report back at the Cook x
next meeting. Edwards x x
Gulliford x
do discussion before the vote. Motion carried unanimously. Morris x x
Mayor Howell appointed Commissioner Morris to Chair the Committee. Howell x
* * * * * * ., * * * * ,. * * * * * * * * * * * * * * * * * * *
PAGE TWO V V
MINUTES NAME OF
JULY 14, 1986 COMMRS. M S Y N
Receipt of Bids - continued
B. New lighting for tennis courts in Russell Park
The following bids were received and opened:
1. A-1-A Electric, Inc. , Jacksonville Beach $13,900.00
Business check - $695.00
Aluminum poles and concrete bases, add + 1,200.00
2. Creel Electric Co. , Jacksonville $15,500.00
Bid Bond - Regency Insurance Co.
3. Des Jardin's Electrical Service, Orange Park $11,595.00
Bid Bond - Transamerica
Bid tabulation attached hereto and made a part hereof.
* * * * * * * * * * * * * * * * * * * *
Motion: Bids be referred to Committee to report back at the Cook x
next meeting. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
iayor Howell to Chair the Committee. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
3. Recognition of visitors - None
4. Bob Hill of Bessent Hammack and Ruckman to present the Master Plan
for Section H.
Mr. Bob Hill offered a presentation on the master plan to provide city
services in Section H subdivision. They looked first of all at roadway,
right-of-way, and then at utilities. In right-of-way portion, he said
at some point, the city should consider some modification to the right-
of-way, because we had the canal and the city will be maintaining that.
Mr. Hill said the plan could be implemented in three stages, 1.) east
of Main St. , 2.) north of Levy Rd. , and 3.) west of Main St. He present-
ed drawings of the roads and utility lines the engineers considered
would be the backbone of the system, and all they thought the city
should be responsible for ultimately. Everything else would be put in
as the area developed. Preliminary Cost Estimate for Phase I, Part I
for 2nd and Main Streets and Levy Road was $638,038. including 20%
contingency & Engineering costs. For options, he recommended doing the
utility work first and waiting on the roadway. Mr. Hill added the cost
estimate included not putting the curb and gutter in as it was $47,000.
The City could set the grades for future curb and gutters and go back
later. Commissioner Morris asked if they had considered serving the area
Trom the Buccaneer system. Mr.Braid said that was not feasible. Grand
total estimate for Areas I,II, and III was $3,389, 160. A lengthy dis-
cussion followed on how to finance the project. Mayor Howell suggested
they take a section at a time, determine the cost for each lot, and
assess the land owners for their portion.
PAGE THREE V V
MINUTES NAME OF
JULY 14, 1986 COMMRS. MSYN
4. Master Plan for Section H continued
Mr. Fellows asked Mr. Hill how long would it take, after the Commission
had an opportunity of evaluating a method of financing, to develop plans
and specifications for the public improvements in Area I. Mr. Hill said
he could probably have some plans and specifications in approximately
ninety days. Cost estimates will be furnished for all Area I as soon as
possible. Mayor Howell reminded them they had left out West 12th, 13th,
and 14th on their drawings. They will check on those.
5. Action by the City Commission on approving Change Order No. 4 on
Project No. 2, increasing the contract price by $4,433.00.
Following discussion on the necessity of the change order, Commissioner
Gulliford moved for the following:
Motion: Authorize change order #4 and direct City Attorney Mullis, Cook x x
City Manager Fellows, and Public Service Director Braid to Edwards x
review the change orders and come back at the next meeting Gulliford x x
with what they felt should have been our responsibility Morris x
and what should not have been our responsibility and attach Howell x
a figure thereto. Direct their review to the engineering
aspects rather than the contractor.
10 discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * x * * * * * * * * * * * ° *
6. Committee report by Commissioner Robert Cook on evaluation and
recommendation of bids received for resurfacing of a number of city streets
Commissioner Cook reported the Committee met and unanimously recommended
the bid of the Lillard Group of Jacksonville be accepted as the lowest
and best bid in the amount of $90,160.00. Copy of report with street
listings attached hereto and made a part hereof.
Motion: Award a contract for resurfacing a number of city streets Cook x x
to Lillard Group of Jacksonville, the lowest and best bid Edwards x
in the amount of $90,160.00, contingent upon receiving Gulliford x x
funds from the Florida League of Cities bond program, Morris x
otherwise the contract will be null and void. Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
7. Action by the City Commission to accept Conveyance and Easement for
the sewage collection system, pumping station and appurtenances at
Pan Am Plaza Shopping Center
Motion: Accept Conveyance and Easement for the sewage collection Cook x x
system, pumping station and appurtenances at Pan Am Plaza Edwards x x
Shopping Center. Gulliford x
Morris x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * °c * * * * * * * * * * * * * * * * * * * * * * * * °-
PAGE FOUR V V
MINUTES NAME OF
JULY 14, 1986 COMMRS. MSYN
8. Action on Ordinances
A. Ordinance No. 95-86-30 - First Reading
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 4, ARTICLE II, TO REWRITE SECTION 24-22 IN ITS
ENTIRETY; AMENDING SECTION 4-23 AND SECTION 4-24 TO PROVIDE ANIMALS
PLACED IN SHELTERS MUST BE HELD FOR A MINIMUM OF THREE DAYS WITH EXCEPT-
IONS FOR RELEASE SOONER; AMENDING SECTION 4-26 TO CREATE SUBPARAGRAPH
(c) PROVIDING THE OWNER OF ANY DOG OR CAT FOUND DEFECATING UPON ANY
PUBLIC PROPERTY WITHIN THE CITY LIMITS OF THE CITY OF ATLANTIC BEACH
SHALL BE FINED IN ACCORDANCE WITH THE TERMS OF THIS ARTICLE UNLESS SAID
DEFECATION IS IMMEDIATELY CLEANED UP BY SAID OWNER; CREATING SECTION
4-30 TO PROVIDE CITATIONS AND PENALTIES; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented Ordinance No. 95-86-30 in full, in writing on
first reading.
Motion: Passage of Ordinance No. 95-86-30 on first reading. Cook x x
Edwards x x
Commissioner Morris asked if there was any provision for waiver on Gulliford x
the holding period of three days. Mr. Fellows advised the Ordinance Morris x
hould be amended to say the owner will have a minimum of three days Howell x
-nd not more than seven days to retrieve the animal. Discussion was
held on whether City of Atlantic Beach tags should be sold to people
from other cities who take their dogs to walk on Atlantic Beach's shore,
and temporary tags sold to dogs owned by tourists or relatives visiting
people in Atlantic Beach for only short periods of time. Following
discussion, the question was called and the motion carried unanimously.
Mayor Howell set the Public Hearing for July 28, 1986.
* ;: * * * * * * * * * * * * * * * * * * * * x * * .. ..
B. Ordinance No.90-86-103-Second and Final Reading - Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24, ARTICLE III, DIVISION 5, TO ESTABLISH A
SINGLE USE DISTRICT; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No. 90-86-103 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. Mr. Harry Mahon, attorney representing Mr.
David Baker, opposed the Ordinance. Mr. Baker recently constructed and
sold 20 houses in the subject area for approximately $45,900 each, and Mr.
Mahon had forwarded to the city a letter setting forth that Mr.Baker was
opposed to the proposed Ordinance. He submitted the proposed Ordinance
was deficient in several respects: No notice was given to adjacent property
lwners (Sec. 24-62 (2e) , also FS 166.041 and possibly FS 166.041 3C1;
;ode Sec.24-102(2c) in that no minimum lot requirement was provided; and
Code Sec.24. 102 and Sec.24. 113. Mr. George Prom, 2451 Anniston Road,Jax. ;
Mrs. Jean Porcelli, 1723 Park Terrace E. ; Mr. Louis MacDonell, 1535 Selva
Marina Dr. and Mr.Marcus Prom,1398 Main St. also objected to the Ordinance.
PAGE FIVE V V
MINUTES NAME OF
JULY 14, 1986 COMMRS. MS Y N
Action on Ordinances - continued
Mr. Alan Jensen, 447 Atlantic Blvd. ,representing Mr. Raymond Dagley,
advised they had no objection to the notification of land owner re-
quirements. He stated he did not feel the proposed Ordinance was
re-zoning as the zoning was not being changed by the Ordinance, it
was only clarifying the existing uses of the property and use of the
property prior to any zoning at all on that property . He said the
Ordinance drawn set forth the requirements, and also set forth minimum
lot requirements. It was not a change in permitted use because the use
had been, as the Code Enforcement Board found, grandfathered in, because
it was used as such prior to any zoning there. The 1st zoning on the
property was 1959 and Mr. Dagley began his operation on the property in
1956. He said they had no objections to further notice, but he did not
want to see the Commission impose additional restrictions that were not
currently in any Code of the City of Atlantic Beach, such as requiring
fencing, buffer zones, etc. He did not feel anyone that had purchased
property since 1970 was not aware of Mr. Dagley's operation. Mr. Jensen
was asked if Mr.Dagley had secured an occupational license from the City
of Atlantic Beach prior to the zoning of the property. Mr. Jensen said
no. The minutes of the Code Enforcement Board reflect Mr. Dagley testi-
fied he applied to Mrs. Grage for an occupational license for several
rears and was told he did not need one. As no one else spoke for or
Lgainst the Ordinance, the Mayor declared the Public Hearing closed.
Motion: Defer action on the Ordinance and affect thirty (30) days Gulliford x
written notice to the adjacent property owners within 300 Cook x
feet, and re-advertise thirty (30) days notice for another
Public Hearing.
Mr. Mahon was asked if that satisfied his legal objections and Mr.Mahon
replied in the affirmative, but he added one other concern in his
opinion was the Ordinance did not provide minimum lot requirements. He
asked if the Ordinance could provide "amends Sec. 24-101 through (2)e.
and amend Sec.24-102 to provide an additional special use district".
Mayor Howell said he would personally take a look at those objections.
That could be an amendment to the Ordinance at the final reading.
The question was called and the motion carried unanimously. Mayor Cook x
Howell set another Public Hearing and final action on the Ordinance Edwards x
for September 8, 1986. Morris x
Gulliford x
Morris x
* * * * * * * * * „ * * * * * * * * ;: ;: * * * * * * * „ ;: Howell x
C. Ordinance No. 90-86-102-Second & Final Reading-Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24, ARTICLE II, SECTION 24-17 TO PROVIDE A
DEFINITION FOR SECONDARY DWELLINGS AND TO REDEFINE LOT, DOUBLE FRONTAGE ;
.MENDING ARTICLE III, ZONING REGULATIONS, DIVISION 4 SECTION 24-84, SUB-
PARAGRAPH (b) TO REDEFINE DOUBLE FRONTAGE LOTS; AMENDING ARTICLE III,
DIVISION 4, TO PROVIDE A NEW SECTION 24-86, PROVIDING LIMITED USES FOR
SECONDARY DWELLINGS; PROVIDING AN EFFECTIVE DATE.
PAGE SIX V V
MINUTES NAME OF
JULY 14, 1986 COMMRS. MSYN
• '
Action on Ordinances- continued
Mayor Howell presented in full, in writing Ordinance No.90-86-102 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-86-102 on second and final Cook x
reading. Edwards x
Gulliford x x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * * x * * ,. * * ;: * ;: * ;: .. * * * * * * * Howell x
D.Ordinance No. 90-86-105-Second & Final Reading - Public Hearing
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24, ARTICLE II, SECTION 24-17 TO PROVIDE A
DEFINITION FOR EAVES AND CORNICES; AMENDING SECTION 24-17 TO REDEFINE
SIDE YARD; AMENDING SECTION 24-84 TO PROVIDE ORDINARY PROJECTIONS OF
EAVES, CORNICES, SILLS, ETC. , SHALL NOT PROJECT INTO ANY REQUIRED YARD
MORE THAN 40% OF THE WIDTH OF THE REQUIRED YARD OVER WHICH THEY PROJECT;
AMENDING SECTION 24-157 TO INCLUDE REGULATIONS RELATING TO EAVES AND
;ORNICES; PROVIDING AN EFFECTIVE DATE.
Mayor Howell presented in full, in writing Ordinance No.90-86-105 on
second and final reading. Said Ordinance was posted in line with Charter
requirements. He opened the floor for a Public Hearing and invited
comments from the audience. As no one spoke for or against, the Mayor
declared the Public Hearing closed.
Motion: Passage of Ordinance No. 90-86-105 on second and final Cook x
reading. Edwards x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x x
* * * * * * .. * * *- * * * * ;: * * * * * * * * *• * * * * * * * * Howell x
E. Ordinance No. 65-86-11 - Deferred
F. Ordinance No. 65-86-12 - Deferred
9. Miscellaneous
Mr. Fellows stated he had mentioned in the status report if the City
applied for a Recreation Grant next year, they would need to have an
Advisory Recreation Committee. He had submitted a list of individuals
he had talked to who had indicated an interest in serving on the Commit-
tee.He requested Commission approval of the list submitted. Commissioner
qulliford requested an ad be placed in the Beaches Leader and/or Sun
'imes in order to let everyone in Atlantic Beach be aware of the fact
that anyone could volunteer to serve on the Committee. The City Manager
will advertise in the next issue and report back at the next meeting.
PAGE SEVEN V V
MINUTES NAME OF
JULY 14, 1986 COMMRS. MSYN
Miscellaneous
Commissioner Edwards said he was pleased the Police Department was
making progress in the Royal Palms area with junk or abandoned cars,
and people are cleaning up and mowing lawns.
Commissioner Cook commented he was greeted by the city's new Animal
Control Officer as he was walking his dog. He commended her for her
very friendly manner.
Mayor Howell announced the next meeting of the Northeast Florida League
of Cities would be held July 24, 1986 at 6:30 p.m. in St. Augustine.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned.
-/7, , '1L� A .
iliam S. Howell
Mayor/Presiding Officer
ATTEST:
Adelaide R. Tucker
City Clerk
•
•
41' • CITY OF
° •
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716 OCEAN BOULEVARD
P.O.BOX 26
ATLANTIC BEACH,FLORIDA 32233
411101t-!?� .j. TELEPHONE(9041249-2395
July 9, 1986
TO: The Honorable Mayor and City Commissioners
FROM: Commissioner Robert Cook
SUBJECT: STREET RESURFACING RECOMMENDATIONS
The Committee appointed to review the bid tabulations for the resurfac-
ing of a number of City streets has met.
It is the unanimous recommendation of the committee the bid of the
Lillard Group of Jacksonville, be accepted as the lowest and best bid in
the amount of $90,160.00, and that the City Commission authorize a
contract for the work be executed upon receipt of funds proposed to be
received from the Florida League of Cities bond program.
It is further the recommendation of the committee the work be accom-
plished in the sequence as shown below:
First: Seminole Road from Police Station to Cross Walk at Atlantic
Boulevard
Second: Francis Avenue from Donner to Golf Course Gate
Third: Simmons from Francis Avenue to Mayport Road
Fourth: Eleventh Street access to Water Plant #1
Fifth: First Street from East Coast Drive to Ocean Boulevard
Third Street from Ocean Boulevard to Beach Avenue
Seventh Street from Ocean Boulevard to East Coast Drive
Plaza from East Coast Drive to Ocean Boulevard
Tenth Street from Beach to East Coast Drive
Thirteenth Street from East Coast Drive to Beach Avenue
Fifteenth Street from East Coast Drive to Beach Avenue
Sixth: West First Street from Mayport Road to West Main
West Second Street from Mayport Road to West Main
West Hibiscus from Levy Road to West Fourteenth Street
Mealy Lane from Church Road to Stewart Street
West Dudley from Mealy to Donner Park
cc: City Clerk, Finance Director, Public Services Director
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CITY OF
FOR PLAYGROUND STRUCTURES - ATLANTIC BEACH Date of Opening July 14, 1986
RUSSELL PARK FLORIDA Department
Brian Feltis Florida Playground & Harrison Building, Hunter-Knepshield Thomas May Const-
BID NUMBER 8586- 14 General Contractor, Steel Co. Inc. Company ruction Company
Jacksonville Tampa Jacksonville Louisville, KY Green Cove Springs
i
1 rhM Brief Description Unit Price Ext. PriccUnit PriceExt. Price unit priceExt. Price Unit PriceExt.. .Pri ,..a ' • ' or.pm Price UnitPrio Prix
ea. Tire Net Platform
ea. Tube Slide
•
ea. 4 ' Enclosure
2 ea. Tire Attachment
1 ea. 5 ' Enclosure
. ea i Horizontal Ladder 1
ea. 3 ' Enclosure
i
2 ea. Steering Wheel
•
ea. Suspended Bridge
ea. Platform
r
ea. Reduction Package
ea Tot Slide
.
r
i ea. Handhold Access
- , , t
1 ea. 4 ' slide
ea f Tire Swing
'
I ea. Sliding Pole
o
TOTAL BASE BID (all items) 17,827 NO BID 12, 195 10,021 .33 15,000
--- PLUS INSTALLATION
•
BID BOND OK OK OK . OK
TOTAL BID
• •
• `
• Committee : Morris, Fellows, Blancharl Deduct
Comments• $600.00
•
Amount Budgeted --
•
4061 •
~ .:
TABULATION OF BIDS
Date of Opening July 14 , 198E
CITY OF
FOR TENNIS COURT LIGHTING - ATLANTIC BEACH
RUSSELL PARK FLORIDA Department
A-1-A ELECTRIC, INC. CREEL ELECTRIC CO. DES JARDIN'S ELEC-
JACKSONVILLE BEACH JACKSONVILLE, FL TRICAL SERVICE
BID NUMBER 8586- 15
ORANGE PARK
I'I'ET11 -
Brief Description Unit Price Ext. Pricalnit Price,. Price Uni Pri._- Ext. Price Unit Pricebct. .Pri y_ • ' . Price UnitPriom , primo
PROVIDE ALL LABOR, EQUIPMENT
AND MATERIAL TO PROVIDE LIGHTING
AT RUSSELL PARK TENNIS COURTS 13,900 15, 500 11 , 595
, t
ADD CONCRETE BASES AND
ALUMINUM POLES 1 , 200
•
BID BOND OK OK OK
•
Cntsr Committee : Howell , Fellows, Royal
,mount Budgeted