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10-27-86 v AGENDA CITY OF ATLANTIC BEACH October 27, 1986 Call to Order Invocation and Pledge to the Flag 1. Approval of the minutes of the regular meeting of October 13, 1986. 2. Recognition of visitors 3. Committee Reports: A. Commissioner John Morris with committee report and recommenda- tions relative to proposed Change Order No. 5 on sewer im- provement project, Part 3 4. Actions of the Advisory Planning Board: A. Receipt of recommendation for approval of an application for Exception from Arthur Desroches at 1280 Tulip Street for a home occupation with the stipulation there be no outside storage of any material, and setting of a public hearing for November 10, 1986 B. Receipt of recommendation for approval of an application for Exception from Roger Joseph Custom Home Builder for a contrac- tor's office with no outside storage in a new office building on Sturdivant behind the North Beaches Restaurant, and setting a public hearing for November 10, 1986 C. Receipt of recommendation for denial of an application for a request for Exception for a home occupation from Marcus Prom at a residence at 1398 Main Street, Atlantic Beach, and setting of a public hearing for November 10, 1986 D. Receipt of recommendation for approval of an Ordinance to rezone six blocks on West Fourteenth Street just south of Levy Road from RG1A and RG1 to CG to provide a buffer between industrial zoning and residential zoning, and setting of a public hearing for December 8, 1986 5. Action by the City Commission to approve execution of an agreement with Deloitte, Haskins and Sells, City auditors, for an inventory control study in the amount of $4,750.00 6. Action by the City Commission to approve a recommendation of the Garden Club to enter into a maintenance agreement with the Green Frog Lawn Service for maintenance of City Hall grounds and land- scaping in the amount of $250.00 per month , 7. Further discussions on the development of the design plans for the proposed Public Safety building to determine the need for addition- al space and emergency generation 8. Action on Ordinances: A. Public hearing and final reading of Ordinance No. 5-86-17, amending the City's Personnel Rules and Regulations to provide for a set holiday schedule B. Further discussions relative to new proposals for amending Ordinance No. 90-86-103, said Ordinance would create a Special Use District in the far western area of Section H encompassing an operating junkyard 9. Miscellaneous Adjournment MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM- MISSION HELD AT CITY HALL ON OCTOBER 27, 1986 AT 7:15 P.M. V V O O T T PRESENT: William S. Howell, Mayor-Commissioner E E Glenn A. Edwards D D William I. Gulliford, Jr. John W. Morris, Jr. , Commissioners M S AND: Richard E. Fellows, City Manager O E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I O Y NAME OF ONEN ARSFNT. Rnhart R Conk, Sr_ , CommiAAinn'r - T11ncrE COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Morris was followed by the pledge to the flag. 1. Approval of the minutes of the regular meeting of September 22,1986 Motion: The minutes of the regular meeting of September 22,1986 be Edwards x approved as submitted. Gulliford x x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Recognition of Visitors Mr. Danny Bridges told the Commission he had received a copy of the study the City Manager had prepared on the recent fire on North Sherry Drive, but he was still interested in the in-depth study the Commission was doing on the fire department and their related problems. The Mayor stated the study he had received was a preliminary report from the City Manager. The Commission was still looking into the matter and a workshop would be held at a later date. Any changes necessary would be made. Mr. Bridges noted, for the record, he was for the annexation of Seminote Beach and he was glad the Commission was having the on-going study of the Fire Department. Committee Reports A. Commissioner John Morris with committee report and recommendations re- lative to proposed Change Order No. 5 on sewer improvement project,par : 3 Commissioner Morris reported the Committee met with the contractor and the consulting engineer, Bates & Associates on October 14,1986 and following discussion, they reached the decision to accept the change order as amended replacing the $12,751.84 with the figure of $9,000.00. Motion: Accept Change Order No.5 on sewer improvement project Edwards x x part 3, at $9,000.00 replacing the figure of $12,751.84. Gulliford x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PAGE TWO V V MINUTES NAME OF OCTOBER 27, 1986 COMMRS. MSYN 4. Actions of the Advisory Planning Board: A. Receipt of recommendation for approval of an application for Exception from Arthur Desroches at 1280 Tulip St. for a home occupation with the stipulation there be no outside storage of any material. Mr. Arthur Desroches' application for Use by Exception was accepted and the Mayor set a Public Hearing for November 10, 1986. B. Receipt of recommendation for approval of an application for Exception from Roger Joseph Custom Home Builder for a contractor's office with no outside storage in a new office building on Sturdivant behind the North Beaches Restaurant. The application for Use by Exception from Roger Joseph Custom Home Builders was accepted, and the Mayor set a Public Hearing for November 10, 1986. C. Receipt of recommendation for denial of an application for a request for Exception for a home occupation from Marcus Prom at a residence at 1398 Main St. Following discussion, the application for a Use by Exception from Marcus rom was accepted and the Mayor set a Public Hearing for November 10,1936. D. Receipt of recommendation for approval of an Ordinance to rezone six blocks on West Fourteenth St. just south of Levy Rd. from RG1A to CG to provide a buffer between industrial zoning and residential zoning. A Public Hearing was set for December 8, 1986 in accordance with the recommendation of the Advisory Planning Board for approval. 5. Action by the City Commission to approve execution of an agreement with Deloitte, Haskins and Sells, City auditors, for an inventory control study in the amount of $4,750.00. Motion: Approve execution of an agreement with Deloitte, Haskins Edwards x x and Sells, City Auditors, for an inventory control study Gulliford x x in the amount of $4,750.00, which was a budgeted item. Morris x Howell x In response to Commissioner Morris's question as to what would come from the study, the City Manager said after the study was completed, the city would receive a recommendation on what type of inventory control should be used. Mr. Fellows added that he interviewed two other companies and recommended Deloitte, Haskins and Sells to perform the study. The question was called and the motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Action by the City Commission to approve a recommendation of the garden Club to enter into a maintenance agreement with the Green Frog Lawn Service for maintenance of City Hall grounds and landscaping in the amount of $250.00 per month. PAGE THREE V V MINUTES NAME OF OCTOBER 27,1986 COMMRS. MSYN The City Manager reported the Garden Club had recommended the city enter into a maintenance agreement with the landscape contractor who installed the plants and shrubs in order that proper care and mainten- ance be given. They felt individuals with green thumb ability would be more qualified to maintain city hall grounds than our forces. Their services would be on a month to month basis. Motion: Authorize the City Manager to enter into a maintenance Edwards x x agreement with the Green Frog Lawn Service for mainten- Gulliford x x ance of City Hall grounds and landscaping in the amount Morris x of $250.00 per month. Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 7. Further discussions on the development of the design plans for the proposed Public Safety building to determine the need for additional • space and emergency generation. Ms. Melody Linger was present to continue discussion on the proposed 280-300 square foot expansion of the Public Safety Building. Motion: Approve the additional space of 280-300 square feet for Edwards x expansion of the new proposed Public Safety Building. Gulliford x x Morris x x Following discussion, the question was called and the motion carried Howell x unanimously. * * 'n * * * * * * * * * * * * * * * * * * * * * * 'n * * * ri * * * Discussion was held on the size of emergency generation needed for the proposed new public safety building. Ms. Linger reported the present generator was 72 KW and was not large enough to handle the communicaticn system for the new facility. They would need at least 15KW which would cost $9,500. just to handle communications. For maximum efficiency and the best dollar spent, she suggested a 70KW at a cost of approximately $23,000, which would also handle the new expansion for heat and air in case of emergencies. Commissioner Morris suggested they could use the 72KW they presently own as a back-up for lights and the kitchen in the fire department if they purchased a 15KW for communication. Lengthy discussion followed. Motion: Approve the purchase of a 15KW emergency generator in the Edwards x x amount of $9,500.00 for the new Public Safety Dept. Gulliford x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * 7'.' * * * * * * * * * * * * * * '* * * * * Commissioner Gulliford asked Ms. Linger if Mr. Bryant had discussed vith her the possibility of elevating the structure of the new building. the said they had checked the elevation and felt very comfortable with their proposed structure as they had raised it considerable over what PAGE FOUR V V MINUTES NAME OF OCTOBER 27, 1986 COMMRS. MSYN 7. Further discussions on Public Safety Building - continued the existing facility was. It also met the requirements of the 100 year flood plain maps. Ms. Linger agreed with Commissioner Gulliford that in a hurricane there might be problems. She will send Commissioner Gulliford a summary on how they had arrived at the proposed elevation. Ms. Linger hopes to have 90% of the completed plans to present to the Commission within four to five weeks. Discussion was held with a representative from Gee & Jenson on the pre- liminary evaluation of the city's comprehensive plan per rule 9J-5 criteria. October 20, 1986 the new 9J-5 became effective. From October 20th the city had 45 days in order to prepare an application for State grant funds available, if they so desired. Atlantic Beach had approxi- mately $17,224. State aid available. Other bonus programs were also available. Applications should be in by December 4, 1986. Mayor Howell asked if the Coastal Management had to be in effect by January 1,1987. This will be checked out and the Commission will be advised. Motion: Authorize Gee & Jenson to prepare a recommended schedule Edwards x x and a program of how the $17,224 State money could be Gulliford x x used to respond to the deficiences in our local plan. Morris x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 8. Action on Ordinances A. Ordinance No. 5-86-17, Public Hearing and final reading AN ORDINANCE AMENDING THE PERSONNEL RULES AND REGULATIONS FOR THE CITY OF ATLANTIC BEACH, FLORIDA, TO PROVIDE A SET HOLIDAY SCHEDULE, PROVIDING AN EFFECTIVE DATE. Mayor Howell presented Ordinance No. 5-86-17 in full, in writing, on second and final reading. Said Ordinance was posted in line with Charter requirements. He opened the floor for a Public Hearing and invited com- ments from the audience. As no one spoke for or against, the Mayor de- clared the Public Hearing closed. Motion: Passage of Ordinance No. 5-86-17 on second and final Edwards x x reading. Gulliford x Morris x x No discussion before the vote. Motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * :. 3. Further discussions relative to new proposals for amending Ordinance 1o. 90-86-103, said Ordinance would create a Special Use District in tte far western area of Section H encompassing an operating junk yard. PAGE FIVE V V MINUTES NAME OF OCTOBER 27, 1986 COMMRS. M S Y N - - - AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA; AMENDING CHAPTER 24, ARTICLE III, DIVISION 5, TO ESTABLISH A SINGLE USE DISTRICT; PROVIDING AN EFFECTIVE DATE. Mr. Alan Jensen, representing Mr. Raymond Dagley, offered the following proposals: The site area shall not exceed that covered by the following blocks or portions thereof: All of Blks 111, 112, 113, 117, 118, 119, 140, 141, and 142. Blocks 139 and 143, previously included in the request, had been with- drawn. The junk yard operation would remain west of Tulip St. Block 110 would be retained by Mr. Dagley and used as a buffer. On 6th east of Begonia St. an 80' fence had been constructed and would continue on. Also would construct fence on west side of Begonia. Mr. Jensen explained the differences in the original Ordinance were there was less property, at least by two blocks, 139 and 143 previously included in the request. Anything on Blocks 110, 139 and 143 will be moved back within a reasonable time, possibly ninety (90) days. There were no objections from Mr. Mahon, attorney representing other interests. He indicated some concern over blocks 114, 115, 116 and 120, ,ut Mr.Jensen indicated there was a buffer of trees, etc. between blocks �19 and 120. Most of Blk 120 was landfill. Mr. John Swindell, owner of Block 114, felt he would be part of the junk yard and asked if the Commission would rezone his property for industrial use. He did not respond to the question of when he purchased Blk 114. The owner of Block 136, 800 Jasmine St. , stated he would be happy to de- fend any property owned by Mr. Dagley prior to 1959, but felt no other property should be allowed for the junk yard. Following discussion, the City Attorney agreed the Ordinance would not have to be re-drafted. Motion: Passage of Ordinance No. 90-86-103 as amended on first Edwards x x reading. Gulliford x Morris x x No discussion before the vote. Motion carried unanimously. Final Howell x reading will be held on November 10, 1986. * * * * x * * * * * x * * * * * * * * * * * * * * * * °.c * Miscellaneous The City Attorney advised the Commission that last Friday, the 1st District Court of Appeals affirmed the decision of the Circuit Court :n the City of Atlantic Beach vs. the Jacksonville Electric Authority :levying the occupational license tax against the JEA) . We could not levy the tax. He did not feel it would be in the best interest of the city to pursue the matter further, but will research for a different approach. PAGE SIX V V MINUTES NAME OF OCTOBER 27, 1986 COMMRS. MSYN Miscellaneous - continued The City Manager reported he had a request from Cypress Cove, Unit 4, of the Buccaneer Water & Sewer District, for the the Commission to accept the water and sewer facilities. The necessary bond had been received, and bill of sale for all the lines and lift station had been received, and he had also received certification from the engineers for the proje:t that the water and sewer system was built in accordance with the plans and specifications. The City Attorney and Public Works Director had reviewed above and recommended it be approved and accepted for mainten- ance. Motion: Accept for maintenance water and sewer facilities in Edwards x x Cypress Cove, Unit 4 of the Buccaneer Water & Sewer Gulliford x x District. Morris x Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Fellows asked the possibility of closing the last 150' or so of Belvedere St. where it dead-ends into an alley-way behind the J.E.A. office in the shopping center. He stated that south end of Belvedere St. had been blocked off for several years since the shopping center as constructed. The property owners on both sides had agreed to take _he property in within their fences if the city would close the street. He recommended that portion of Belvedere be closed leaving a 5' ease- ment for sidewalks and utilities, and authorize the City Attorney to draw an Ordinance to present to the Commission for consideration at the next meeting. Motion: Direct the City Manager, with the assistance of the City Edwards x x Attorney, to prepare an Ordinance to close a portion of Gulliford x x Belvedere St. The Ordinance to be presented at the next Morris x Meeting. Howell x No discussion before the vote. Motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor Howell reminded everyone the final Public Hearing on annexation would be held the next night, Tuesday, October 28, 1986 at 7:00 p.m. , There being no other business to come before the Commission, the Mayor declared the meeting adjourned. William -. Howell ATTEST: Mayor/Presiding Officer Adelaide R. Tucker City Clerk