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10-19-70 v MINUTES OF THE SPECIAL MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, OCTOBER 19, 1970 AT 7:00 P. M. Present: William S. Howell, Mayor-Commissioner Arthur J. Longo Preben Johansen L. W. Minton, Jr. , Commissioners and R. C. Vogel, City Manager Oliver Ball, City Attorney Adele S. Grage, City Clerk Absent: R. R. Rosborough, Commissioner (Out of Town) The meeting was called pursuant to written notice dated October 14, 1970. The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by City Manager Vogel . Mr. Howell advised the meeting was called in order to make some necessary decisions on disposition of our garbage and trash and the landfill . He is to be at a meeting of Jacksonville Beach Council at 8:00 P. M. tonight representing us in the overall plan as suggested for the three Beaches to participate in the project. A copy of letter from Mr. P. E. Kinsey, City Manager of Jacksonville Beach, in which he outlines the estimated cost of preparing a site and the per capita estimated cost to Atlantic Beach, is attached hereto and made a part hereof. Mr. Howell advised there is some consideration of Waste Control of Florida participating, and if so they would be asked to pay 25% and then the balance would be paid by the three Beaches on a per capita basis . The proposed site would last approximately 2 years, but if Waste Control participates the time would perhaps be only 2 years. If we go in on this it would give us approximately 2 years to decide on a permanent plan of garbage disposal. This only covers preparation of site, we would then have the burying cost which probably would be contracted with City of Jacksonville at estimated cost of 35 to 42 cents per cubic yard. There was discussion in which possibility of our securing acreage and doing our own landfill and covering, but cost of land, prepara- tion of site and cost of equipment for burying is an unknown quantity. We have to make quick decision as present landfill will be used up in a couple more weeks. After further discussion, Mr. Johansen moved that we pass Resolution r70-21 transferring $6500. 00 from Accounts 708 and 707-A to Account 502 landfill , seconded by Mr. Longo and carried. Copy of Resolution #70-21 is attached hereto and made a part hereof. WO ,► Minutes 10/19/70 Page #2 After further discussion Mr. Longo moved passage of Resolution #70-22 covering our participation in the landfill project, seconded by Mr. Johansen and carried. Copy of Resolution #70-22 is attached hereto and made a part hereof. There being no further business, Mayor Howell declared the meeting adjourned. '� Will *. v'S . Howell Mayor-Commissioner Attest: Adele S. Grage City Clerk CITY OF JACKSONVILLE BEACH JACKSONVILLE BEACH, FLORIDA 32250 P. E. KINSEY CITY MANAGE October 13, 1970 The Honorable William S. Howell Mayor, City of Atlantic Beach City Hall Atlantic Beach, Florida 32233 Dear Mayor Howell: As you know the City of Jacksonville Beach is attempting to enter into a lease agreement with Mr. Frederick Williams for ten acres of land in south Jacksonville Beach for use as a sanitary landfill site by the three beach cities. Requirements, both by the State of Florida and by Mr. Williams are that we furnish certain improvements in connection with the proposed landfill site. They include a land survey of the site, a topographic survey, a fence around the boundaries of the site, a worker's shelter, and an all-weather entrance road to the landfill. It has been suggested that the three beach cities share the cost of these improvements on a per capita basis. Our estimated cost for the improve- ments are as follows: Worker's Shelter 500. 00 Land Survey 1,500. 00 Limerock 2, 000 cu. yds 5, 600. 00 Fence 1, 900.00 Culvert 480.00 Gasoline, oit grease 500. 00 Sub Total $ 10, 480.00 Labor (including fringe benefits) $ 4, 683. 00 Equipment: Bulldozer 120 hrs @ 10. 00 1,200. 00 Bushhog 40 hrs @ 7. 00 280. 00 Chain saw 40 hrs @ 1. 00 40.00 Motor grader 200 hrs @ 10. 00 2,000. 00 Dump truck 200 hrs @ 2. 00 400. 00 Dragline 40 hrs @ 10.00 400. 00 Roller 40 hrs @ 4. 00 160. 00 Total Equipment $ 4,480.00 Total $ 19, 643.00 10% Contingencies 1,964.00 Grand Total $21, 607. 00 f' The Hon. Wm. S. Howell Mayor, City of Atlantic Beach - 2 - October 13, 1970 It is understood that this is a cost estimate only and cannot be expected to be absolutely accurate. Total records of all costs incurred will be kept in order to substantiate the per capita share due from each city. According to the 1970 census the total population of the three beach cities is 23,603. On this basis the estimated total cost of the improvements of $21, 607. 00 would pro-rate to approximately 91. 5 cents per person. With your census popula- tion of 6,.775 your estimated share of these costs would be $6, 199. 12. The Jacksonville Beach City Council will meet on Monday, October 19, at 8:00 P. M. We are hopeful that negotiations will have developed to a point where we will be able to enter into a lease agreement at that time. It would be extremely helpful if you would be able to indicate at that meeting your acceptance of this proposal for the sharing of the site development cos t. Very sincerely yours, P. E. Kinsey CITY CITY MANAGER PEK:fs CITY OF • • RESOLUTION # 70-21 BE IT RESOLVED BY THE CITY COPISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That: The following transfers and changes be made in the 1970 Budget: ACCOUNT INCREASE DECREASE PUBLIC WORKS 708 St. Resurfacing $5, 500.00 707-A Street Lights 1, 000.00 SANITATION 502 Garbage Disbiosal (Landfill) 6, 500. 00 TOTAL INCREASES & DECREASES 6, 500.00 6, 500. 00 ****************** Passed by the City Commission on October 19th, 1970. Attest: C Adele S. Grage, City Cle CITY OF... 314146,10 • !Jeacli-T-to-ti4a ■ RESOLUTION #70-22 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, That We participate with the Cities of Jacksonville Beach and Neptune Beach in the cost of improvements, as required by the State, for land preparation to the landfill site on a per capita basis, PROVIDED HOWEVER THAT, If Waste Control of Florida is allowed to participate they are to pay 25% of the cost of land preparation and the balance thereof to be shared by the Cities of Atlantic Beach, Jacksonville Beach and Neptune Beach as set forth above. * * * * Passed by the City Commission on October 19, 1970. Attest: ( c '< I / Adele S. Grage ,/ City Clerk 1 (SEAL)