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01-13-69 v CITY OF ATLANTIC BEACH FLORIDA AGENDA January 13, 1969 1. Call to Order 2. Invocation 3. Approval of Minutes of meeting of 12/23/68. 4. Recognition of Visitors 5. BIOS - (a) Police car 6. Ordinance - 2nd and final reading (a) Franchise Jacksonville Electric Authority. 7. Selva Marina #6 8. Resolution #69-1 (a) Mileage costs - City Manager & City Clerk 9. Public Works Report. 10. Fire and Police Chief Reports and Dockets 11. City Manager 12. Commissioners. 13. Adjourn f • I MXNUTEI OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, JANUARY 13, 1969, AT 8: 00 P. M. Present:. William S. Howell, Mayor-Commissioner John W. Weldon Louis C. Holloway, Jr. Robert R. Rosborough, Commissioners and R. C. Vogel, City Manager Oliver Ball, Acting City Attorney Adele S . Grage, City Clerk Abc t_: Arthur J. Longo, Commissioner The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Rosborough. The minutes of December 23, 1968 were approved as written upon motion of Mr. Holloway, seconded by Mr. Rosborough and carried. Mayor Howell recognized visitors and called for any business from the floor not on the Agenda. There was no business. Bids were next received on a Police Patrol Car. Certified proof of publication of "Call for Bids" is attached hereto and made a part hereof. The bids were as follows: The 3::c R Chevrolet Co. $2, 589.89 Gordon Thompson Chevrolet, Inc. 2,213.49 Thor Chevrolet, Inc. 2,490.40 Mr. Rosborough moved bids be referred to a Committee for tabulation and repot hack at next meeting, seconded by Mr. Holloway and carr. i_ed. Mr. Howell referred bids to Mr. Rosborough to handle. Ordinance #40-69-6 granting a four (4) year franchise to Jacksonville Electric Authority to furnish electricity to Atlantic Beach was pre- sented for second and final reading. Mayor Howell read the Ordinance in f7i.11 following which he declared the meeting in session for Public Hearing on said Ordinance. As no one appeared either for or against the Ordinance, Mr. Howell declared the Public Hearing closed. Mr. Weldon moved that Ordinance #40-69-6 be passed on second and final reading with the following change to be made in Section V (a) that the words "in all areas served by Grantee" be added after the word "..1 ificat. on" , seconded by Mr. Rosborough. Mr. Ball, on being questioned, advised he did not think the Electric Authority was too pleased with the paragraph we just added to, or paragraph X, "the favored nation clause" , but he thought it would be acceptable to them. It was brought out that there will be a 6% franchise instead of the present 3%, but there will not be any fringe benefits such as City Hall current and some free street lights, etc. , however, it is anticipated that we will net $6, 000.00 or better more than under present franchise. The Mayor put the question and the motion was unanimously carried. The Ordinance will now be presented to the Jacksonville Electric Authority for acceptance. Minutes 1/13/69 Page #2 . ti ' Mr. George Bull presented a composite map of the proposed Selva Marina Units #6 and #7. There was discussion with Mr. Bull who advised it was decided would be preferable to go along with larger size sewer lines and water mains with the City to pay difference between larger size and deeper installation and the low bid of the bids previously taken. This difference has already been established at time of the competitive bidding and the certificate of indebted- ness will be for the amount of that low bid. Mr. Bull has made arrangements for financing with another company other than the low bidder - but the City will o-ly make certificate for amount of the previously taken low bid. Also the certificate will not be given until work is finished and has been inspected and accepted by the City. He would like for the City to approve contract for work and the plat as presented. Mr. Ball advised he saw no objection to contract - it' s a normal contract. After further discussion, Mr. Rosborough moved approval of contract and plats for Selva Marina Units #6 and #7, and that they be signed for the City by the Mayor and City Clerk, seconded by Mr . Weldon and carried. Resolution #69-1 approving mileage payment to City Manager and City Clerk when using personal cars on City business was presented and read in full. Mr. Rosborough moved passage of said Resolution, seconded by Mr. Weldon. Mr. Holloway feels policy should be established as to what constitutes City business, if comes to too much, it might be cheaper to buy City Manager a car. It was agreed that will have to be determined. After discussion the :Mayor put the question and the motion carried. Copy of Resolution #69-1 is attached hereto and made a part hereof. The Public Works Department report was received for information and filing. Mr. Hilliard advised he has material for practice tennis board and hopes to have it up in few days. He has put in basketball court slab and is waiting for parts for backboards to get that finished. Reports of Police Department for month of December, 1968 and Fire Department for November and December, 1968 were received for informa- tion and filing. Also copies of Municipal Court dockets for December 23rd and 30th, 1968, and January 6th, 1969, were presented. Chief Stucki advised for a 15 day period during the holidays we had no accidents in the City of Atlantic Beach. Mr. Weldon stated he feels our Police Department needs commending { oi this record. Mr. Vogel requested permission to put a storage area over City Manager' s office for old records, etc . He proposes to put a deck at about 8 feet with a door opening out into the outer room with a ladder going up to it. It will cost approximately $200.00. He also plans to put a metal buil-Ting outside, back of the City Hall, for Janitorial supplies. There was no objection. Mr. Vogel advised we plan to have the Police and Fire Station treated for powder bugs. He has had a figure from Orkin Company but plans to get more bids before signing up for work. The Station will be covered with a tent for 2 days, and we will work out arrangements for Public Safety Department to operate out of Phblic Works Building. Anticipate getting done in next few months. Minutes 1/13/69 Page #3 Mr. Vogel requested approval to contract with Michie City Publishing Company to codify City Ordinances. Mr. Weldon asked as to number of pages to be provided. Contract calls for 150, and additional pages at $11. 50 per page could run into money. It is believed the 150 pages will cover as they revise Ordinances and cut out wordiness, also they edit out duplications. They plan to consult with our City Attorney and if any questionable change made feel sure our Attorney would bring it to Commission' s attention. There was further discussion following which Mr. Weldon moved that we proceed with contract with Michie City Publishing Company for codification, seconded by Mr. Holloway and carried. Mr. Vogel stated that on street maintenance where they put the two accounts together he assumed the Commission wanted to hold control over them, and Mr. Hilliard has recommended we start paving as soon as possible when the weather permits, if this meets with the Commission' s approval, as some of the streets are deteriorating badly, and if limestone is put in, after the first rain, it washes out. There is difference in patching and resurfacing. It was stated we should go ahead with needed patching, but on resurfacing and repaving they suggest that Mr. Hilliard prepare his recommendations and let the City Commission call for bids on work - showing streets, width and length of pavement, etc. The list to be in line with priorities, and when bids are taken it may be necessary to cut out some. Determina- tion will have to be made then. Mr. Weldon advised he had counted at least 7 of the lights on the Atlantic Beach side of Atlantic Boulevard out, and since we are paying for these lights they should burn. Mr. Howell suggested the police make a check about twice a week and report to City Manager any lights that are out. It was agreed that whenever the police see any street lights out that they make note of it and report to City Manager. Mr. Weldon inquired as to matter he brought up at last meeting regard- ing walls, etc, going out over the seawall. Mr. Vogel said he had looked it over and talked to Mr. Ball who advised that down state hotels, etc. build barricades out to high water mark. They have been sued and taken to Supreme Court but still have barricades. He advised there is some question as to who owns the seawall for at time it was built each individual property owner paid for seawall in front of their property and the City at large only paid for seawall at street ends and runways. There was further discussion and Mr. Weldon advised he understood same wall was built in Jacksonville Beach and they are stopping it. Mr. Ball advised they have a Zoning land use Ordinance but we do not have such an Ordinance. Mr. Weldon then moved that an Ordinance be drawn up similar to the Jacksonville Beach Ordinance for submission to the Commission at next meeting relating to the extension of walls up to and including the bulkhead line or seawall so as to protect the citizens of Atlantic Beach, seconded by Mr. Holloway, who thinks these things are detrimental. Mr. Howell requested that they also consider at the same time, and we might incorporate into that Ordinance, to control the elevation to which a man can raise his property in relation to his abutting neighbor' s. We have a situation where a man has put 3 or 4 feet of fill on his property - seems he must have to put in a retaining wall to hold the fill - then he has a permit to build a 4 foot fence around his property. The 4 foot fence with a 4 foot fill makes an 8 foot ' r Minutes 1/ 3/69 Page #4 obstacle for his neighbor. There was discussion in which it was brought out that usually on the Ocean Front the yards are filled at a slanting grade from the house down to the seawall . Mr. Weldon advised he would amend his motion to include the problem presented by the Mayor and suggested that the City Attorney and City Manager get together as to grades of property, etc. , seconded by Mr. Holloway and carried. Mr. Weldon asked as to the $1, 500. 00 provided in paragraph 6 of Selva Marina Realty and R.C.B.S. stipulation as for settlement purposes. Mrs. Grage advised she gave the bill to Mr. Harcourt Bull and he returned it to her saying the R.C.B.S . part had not been settled by Court and that he is not going to pay the City $1, 500.00 when the City is going to owe them more than that. He understood this would be handled in final settlement. It was agreed that in line with paragraph 6 of stipulation the plaintiffs owe the City the $1, 500.00 and the City Attorney is to be given the bill for collecting for the City. Mr . Holloway asked if City Manager has been able to proceed with any program of beautification on Atlantic Boulevard. Mr. Vogel advised that he has talked to Mrs. Marvin and the "Hands" program has become interested in the project and she has also talked with the three Garden Circles interested in Atlantic Beach and she will follow through on this. The City will work with her on this project. There being no further business, Mayor Howell declared the meeting adjourned. ZO/&005.::# _Al Wil1ia S. Howell Mayor-Commissioner Attest: ace..2„ V , , Adele S. Grage City Clerk • The Florida Times-Union ri Jacksonville Journal CSEITY OF CTION 1—CALL+FOR BIDS FLORIDA FLORIDA PUBLISHING COMPANY SPECIFICATION NO.69.1 POLICE PATROL CAR Bids will be received by the City Con. Publishers mission of the City of Atlantic'Beach, JACKSONVILLE, DUVAL COUN'T'Y, FLORIDA Florida, 6,il r 8fu P.M., Monday,11) OliCP ary 13, 1969, for furnishing one (1) pplice Patrol Car for the City of Attjrttic Beach. All material.: eqment furnished and all work performed shall be in sirjcf STATE OF FLORIDA l COUNTY OF DUVAL accordance with the specifications and contract documents and pertaining thereto, :hin, may be examineduipor procured at the City Clerk's office, City Hall, Atlantic Beach, Florida. Each bid should be submitted in sealed envelope addressed to the City Commis- Before the undersigned authority personally appeared _ cion, APantic Beach, Florida, marked id on Police Patrol Cary' and delivered or mailed in time to be received in the City Clerk's office, City Hall, prior to bid E. W. Clifton , who on oath says that he is time. The City reserves the right to waive in- formalltles in any bid; to relecl any or. Retail-Advertising Manager - of The Florida Times-Union, and del tithe bi whate or in part, and to ac- cent the bid that, is its iudgment, will.be to the best interests-of the City of Atlan- t.c Beach. CITY COMMIF CITY, Jacksonville Journal, daily newspapers published at Jacksonville in Duval County, ATLANTIC BEACOH,N FLORIDAQp By William S. Howell Mayor-Commissioner By William S. Howell • Florida; that the attached copy of advertisement, being a.___ Mayor-Commissioner Attest: ;Adele S. Grape,City Clerk Legal Notice in the matter of -Cl__for_ lids in the Court, was published in Jacksonville Journal • in the issues of 4, 19€9 • Affiant further says that the said The Florida Times-Union and Jacksonville Journal are each newspapers published at Jacksonville, in said Duval County, Florida, and that the said newspapers have each heretofore been continuously published in said Duval County, Florida, The Florida Times-Union each day, and Jacksonville Journal each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any per- son, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this ( _-____ _____day of Jaw A.I 19. 1__`` Notary Pub ic, State of Florida at Large. My Commission Expires .. loos RESOLUTION NO. ' �� WHEREAS, the automobile owned by the City Manager of the City of Atlantic Beach , Florida, and the automobile owned by the City Clerk of the City of Atlantic Beach , Florida, are both used during the course of the working day in the performance of the duties of both these City Officials , and WHEREAS, it is not the intention of the City Commission of the City of Atlantic Beach, Florida, that these officials should bear the cost of these automobiles when being used for city business , out of their own pockets , and WHEREAS, it is intended that this cost should be borne by the City of Atlantic Beach, Florida, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS: That the City Commission of the City of Atlantic Beach , Florida, hereby declares and determines : 1 . That the City Manager and the City Clerk are entitled to and deserve re-imbursement of the cost of using their privately owned automobiles in the performance of their official duties. 2. That such re-imbursement shall be at the rate of ten (10t) cents per mile, for each car; and 3. That the City Manager and the City Clerk shall each render a statement at the end of each month to the City Commission of the City of Atlantic ach, Florida, showing the exact amount of mileage which their privately owned automobiles have been driven on city business during the preceding month , and re-imbursement at the aforesaid rate of 10t per mile shall immediately be made to each of these city officials. 4. That this Resolution shall become effective immediately upon its adoption. Passed by the City Commission of the City of Atlantic Beach, Florida, this /3LG day of )42 «- , 1969. attest: Adele S. Grage, City Cr k.