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Agenda Item 4CAGENDA ITEM # 4C JANUARY 10, 2011 11,11SWIK 14 NMI -L1jg§jjjQ1' AGENDA ITEM: Annual Contract for Landscape Maintenance for Utilities Bid No. 1011 -06 SUBMITTED BY: Donna Kaluzniak, Utility Director 6� DATE: December 21, 2010 BACKGROUND: The Utility Department developed specifications and requested bids for Landscape Maintenance at locations which include the following facilities: Water Plants 1, 2, 3 and 4; Wastewater Plants 1 and 2; two fields next to Water Plant 4 and Wastewater Plant 2, and Lift Stations at 20 Street, Donner Road, Palm Avenue and Aspen Ridge. Fourteen contractors submitted bids: A Native Austin Chad Cutting Edge Grubn L & H Laurel Sun Outdoor Brock Ent. Groundskeeping May, Inc. services Crest Landscape $24,720.00 $52,475.00 $26,170.00 $30,240.00 $37,908.00 $26,860.00 $27,600.00 R&D R & R Southland Toll Landscape, Trim All Valley Village Landscape Maintenance, specialties LLC Lawn Crest Lawncare Inc. service, & Inc. Landscape $24,528.00 1 $19,760.00 1 $23,004.00 1 $32,237.00 $31,616.04 $24,730.00 $23,592.00 The lowest responsive bidder was R & R Maintenance, Inc. in the amount of $ 19,760.00. This cost is well below the cost of our most recent landscape maintenance contract, which was $31,615. BUDGET: Funds for Landscape Maintenance were budgeted at $35,000 included in the Water and Sewer Funds under account nos. 400 -5502 -533 -3400, 410 - 5506 - 535 -34- 00, and 410 -5508 -535 -3400. RE COMMENDATION: Award the annual contract for Landscape Maintenance to R & R Maintenance, Inc. in the amount of $19,760. � t �� I I I�i � � } I ,IN a . . . . . . . . . . . . . . . . . ."t? tig I SAN F4, d c V VWX _ � ••_,`r -: .: r± I� ICI -i� �.� I'� W.v Mn�� �� AGENDA PI'EM # 4C JANUARY 10, 2011 2i O w � O U 0 Q Z w gm G U Z Z O Z J W Z) 0 Z Z CO Q N O r-I O H of 00 O 0 O c O m a m v 0 N u o O do C v `v C v o ti C c m t o m I I o N H a v C o ti t Y U W v u ai U a v in ro m W ( t m ui W O W W W N ro ° m � w ry 8 b t` DD rn LO o 00 o 00 o 00 v � v m N ro 0o m - i r i c i c i t t n H t eq to to tit tit tit t? tit N 0 o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 T a� rr Ln © u i ct ni 0 Sri 0 O U N cl N N Ci LIl W N 11 11 ID �D r1 m V/ tD /} t 1-1 t/} c-I t/} t/} /} t to N tD d' tD O O O V O O O O C y O Cl O Cl O O O O O O O O t0 U U 00 O m O O N LO m 00 O oc O V m O tD O N o0 O d' m O tD Ln O LO to O tD �n j r v � o0 Ln a E LO N r-I tD N N ci ci N c-I c-I ci M O O O O O O O Ct LO Cl) O O O 1� [ O V to N m Ln n V Vl to Ln N O) m I V Vl N t H �--I t/T In In M a t/T t? t? t? t/T t? W b y O O O O O O O O O O O O C .} O O O O O O O O O O O O v U Cl) Cl) Cl) Cl) Ol Ql Cl) Ol Ol Cl) Cl) Cl) O p rl r-I r-I In r-I In ri In c-I' r-I r-I ta r-I ta ri ta c-I r-I N AA. O O O O O O O O O O O O O c� n N C) 'i n N N O O 111 i U1 i p lO LD m m v n Ln w w w to n c3 tD In In � Ln tit Cl) tit tD to tD tit tD tit 00 tit pj w ro p O O O O O O O O O 00 0 0 O A N ro Dl 00 00 N N A O H r, V 4 O V 0 N b bA Ln N n O to m n ul N C) C) O) tt t ry U a O o O 0 O 0 O 0 O 0 O 0 O 0 O o O O O o O 0 O 0 C U U O O O O o O O O o O O O C ro U O m O m O m O m O m O m O m O m O m O m O m O m 00 O O O O O O O O O O O U O O lD 4 to V C cf O CD 0 O N O V 0 d' O 00 N m N V N H m �i � �--i In t ? to N t/T t/T t/T t/T t? t? t? t? t? N U O O O O O O 0 0 O O O O O p ,C 0 O O O O O O O w tD O t0 00 T ttVJJ d m O V V N O V oc V I'* m tD 00 � N rl N rl tD rl N Ol /y iR i? tR tR i? �-i i? i? tR tR t? U 'b m bA O O O O O O O p O O O O O O W ° . Li o 0 0 0 Li 0 ° Li i i ° a o H LO 00 Cl) 00 00 m V p u V u V u o V u o V N t? t/T ry t t? w U O v O O O O O O O O 0 O O O O O O O O O O O O p O O O O O d' r O 00 m N L N O Ln O Ln O Ln U W lD to N to r-I t? In t? V to N to t/T In .1 t? ta t/* t? N w O O O O O O O O O O O O C C o O O O O O O O O O O O O O in V 00 00 Cl) rl N N V1 00 N 00 W b 7 in t0 O .1 Cl) m Cl) tO m .1 tD m V to m -t i O v r1 tO 00 tD m n a C) Cl) V m 00 111 M ' N V* m N N N Ln C O O O O O O O O O O O O C N �� W V l0 t m M 0 N l m N 000 e-1 NO t/} 000 �"� Ln t/} L n to L n to Ln V} n N 4 H Q N N N N N N G -0 d y/ 1 o o� N o, t0 L V 7 ,c f 0 O Ln a0 -9 a_ a 0° c U QE c w m Q c c U ,1 C N m C 3 L _ .N l.L O p O Ol U O C Q O f0 CL h O O A ti A Yk ¢ Yk a0 ii a0 V7 V7 N in 10 C:, m o u �° �° ° m a r4 0 0 a 0 ° 0 �$ n ° O N � n 3 :t, ?: d' ?: N 3: 0 ?: N ?: N J M J t0 Q V7 J of 00 O 0 O c O m a m v 0 N u o O do C v `v C v o ti C c m t o m I I o N H a v C o ti t Y U W v u ai U a v in