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01-16-36 v DEFERRED REGULAR MEETING OF THE TOWN COUNCIL OF ATLANTIC BEACH HELD JANUARY 16th, 1936, AT 4 P . M. O' CLOCK AT THE TOWN HALL 4/11P Present: Lawrence K. Tucker, Jr. E. H. Thompson J. M. Bradfield The meeting was called to order by Mr. Lawrence K. Tucker, Jr. , President. The Clerk read the minutes of the meeting of December 17th, which were approved as read. Upon motion of Mr. Bradfield, seconded by Mr. Thompson, put and carried, the following bills were approved. H. B. McDaniel, - work on Town Truck $7.50 H. & '4;'. B. Drew Co. Office supplies 1.90 IIP Ocean Beach Hotel Co. 3 mos. light 3 mos. water 11037 Norris Warren - Bridge toll for taking men to town to get cards (Beau- tification) .70 R. E. Sugg - Gas and Oil (Truck) - - - - 55.64 Dekle Lumber Co. For beautification and Park work 2.14 Hills & Youngberg Re-imbursement for letter Service Cp. 100 circular letters on special assess- ment for Seawall project - 1.50 MTU:75- A - A motion was made by Mr. Bradfield, seconded by Mr. Thompson, put and carried, that the bill of Hills and Youngberg, as follows, covering services of C. E. Richheimer for inspection of Seawall work Dec. 20, 1935 to Jan. 6, 1936, inclusive -$135.00 and covering stenographic services amount of 14.70 Also postage, telephone calls, stationery, etc. 4.,67 Travel expense, making inspection trips c 17.50 Total $161..817 be paid out of funds of contractor and said amount shall be deducted from final payment to contractor. A motion was made by Mr. Bradfield, seconded by Mr. Thompson, put and carried, that the Treasurer, Mr. M. V. Osborne, pay $100.00 on the principal of note given by the Town to B. B. McCormick & Soft Inc., for x"425.00, together with accrued interest, which note has been hypothocated to the Barnett National bank. Col. Youngberg submitted a seawall rep ort for Hills and Youngberg, Engineers, which on motion of L":r, Thompson, seconded by Mr. I3radfield, put and carried, was uanimously accepted and is in words and figures as follows: 4111 4441.4,40It Mir" I , C. F. Oesterreioher __ ,hereby cerfity that I am .• , . • iiiiik INAMAttAkAiiiiERViiiindiWWwoCtWxmAxt 47(1,41241017e11WWWWerix aodrdalme outoomc qualified and sufficiently informed to make a true and accurate statement regarding the financial condition and status of accounts of C. F . Oesterreicher I certify that C. F. Oesterreicher entered into sub-contract with North American Construction under date of March 20 , 1935 in connection with the construction of the Atlantic Beach Seawall and Ramps , this sub- contract comprising the following work: Build complete the two reinforced concrete ramps in accordance with the stipulations of said sub-contract. I furth 1 certify that C . F. Oesterreioher has paid all just and lawful bills for labor, material and rental of equipment directly empl• in the prosecution of this work under this sub-contract with the North Lmerioan Construction Company , including all extra work authorized in connection with the oonstructi )n under this sub-contract , the nature of the work being the construction of Atlantic Beach ;seawall and Ramps P. 4.A.Dooket No.962 , under general Contract of North American Construction Company. I further certify that C.F. Oesterreiohe r has no outstanding indebtedness in connection with the work aforesaid resulting from unpaid ins ran ce premiums , bond premiums , demurrage charges , freight charges and/or any other debt incurred by the said Sub-contractor in connection with this work. IN WITNESS Viii ;REOF I have hereunto placed my hand and the offi ' !� seal of C .F_1naterreinher this 9*,hay of September A A .J. C. F. Oesterreioher By , STAPE OF FLORIDA COUNTY OF DWAL On this day personally appeared before me C . F . Oesterreioher 1' r V. O " rreIch l i� dP C• . O�sterreioh�r o me well kno n a s th e person desoribed in and rho executed the foregoing instrument, and ack- nowledged that he exeouted the same for the purpose therein expressed. IN WITNESS WIHREOF, I have hereunt3 affixed by hand and official seal , this 9th day of September A.D. 1935. -- o ary 611. o 44. AW My '`omi, ss on Expires /Mb, J ' • Upon motion of Mr . Bradfield, seconded by Mr. Thompson, put and carried, the following resolution was unanimously adopted: WHEREAS, Hills and Youngberg, Engineers for the Town on the project for. the construction of a seawall and ramps with appurtenant structures, designated as Public Works Administration Docket No. 952, have reported that the North American Construction Company, the Contractor for the work, has competed the same in full accordance with the terms and provisions of the contract and the appurtenant drawings, plans and specifications, including all extra work, changes, and additions as authorized by the contract and specifica- tions and as ordered and/or approved by the responsible officers of the Public Works Administration; and WHEREAS, the Contractor has furnished evidence which is satisfactory to the Town that he has paid, or will pay, for all materials, labor andother obligations incurred by him in the conduct of his work; and WHEREAS, the Contractor, acting under instructions from the representatives of the Public Works Administra tion, has submitted 411 his final statement of account; and WHEREAS, we are informed that the District Project Agditor of the Public Works Administration has made his final audit and has submitted his report thereon to the princtipal Public Works administration authorities in Washington; and WHEREAS, the loan agreement and the regulations of the Public Works Administration require that the Town shall furnish the Engineer-Inspector with a certificate of occupancy to show that the project has been satisfactorily completed and accepted; NOV , THEREFORE, BE IT RESOLVED that the Town Council of Atlantic Beach do and it hereby does declare and certify that the p roject has been satisfactorily competed; and BE IT FURTHER RESOLVED that the Town Council of Atlantic Beach do and it hereby does accept the project; and BE IT FURTHER RES0LVED that copies of this resolution be transmitted to the District Project Auditor, the State Engineer, 410 the State-Engineer-Inspector and the Resident Engineer-Inspector, all of the Public Works Administration. Upon motion of Mr. Thompson, seconded by Mr. Bradfield, put and carried, the following resolution was adopted: WHEREAS, Mr. Harcourt Bull has offered to donate and convey an attractive site for the proposed Beaches' High School, which consists of lots 653 to 705, Saltair Subdivision, at this meeting of the Town Council of htlantic Beach, it is resolved that the School Board of Duval County be respectfully urged and petitioned to carefully consider the advantages of the location offered. AND NOW, as a further inducement for locating the school near the geographical center in the territory the proposed high school will serve and on the site offered, this body hereby offers to and obligates the Town of Atlantic Beach to grade and hard surface street entrances to the plot offered which would be entrances from Sherry Drive, Atlantic Boulevard and Saltair Boulevard and would aggregate approximately 1200 running feet, provided the school is located on such site. This body also agrees to cancel any and all outstanding Town Taxes assessed against the property, if it is accepted. The Town Clerk is directed to mail a copy of this resolution to each member of the Duval County School Board and for the information of the School Committee recently appointed by the President of this Council, the clerk is also directed • to mail a copy to each member of such committee. The Clerk read a letter from Mr. C. H. Frazier applying for position as Marshall which was referred to Chairman of Police Committee for report and recommendation. Upon motion of Mr. Bradfield, seconded by Mr. Thompson, put and carried, it was unanimously voted to instruct the Tax Collector to mail to each and every owner of ocean front property a letter, as per copy attached hereto, setting forth the facts bearing on the amount of their special seawall assessment for the current year. TOWN OF ATLANTIC BEACH DUVAL COUNTY FLORIDA January 8, 1.c. 36 410 To Owners of Ocean Front Properties : Re : Special zissessment on l,ccount of Seawall. Please be advised that the Public Works Administra- tion has agreed to bear 30 per cent of the cost of the seawall. This contribution is cov7Fe'd by a cash grant of $18,000 and the cancellation of such part of the $150,000 of bonds voted by the Town, and purchased by the Public Works Administration as may be necessary to complete the said 30 per cent of the cost. The balance of the bonds not cancelled will determine the ultimate and correct assessment pe r foot of wall to be made against property owners. Unfortunately the Public Works Administration has10 not yet determined the full amount of this contribution, in- cluding the grant and cancellation which is to be made in favor of the Town. However, in view of conditions as they now exist , it is necessary to make the first assessment herewith on the basis of the full amount of bonds es voted by the Town and purchased by the Public Works Administration. In future years the assessment per front foot will accordingly be lower than this first assessment . Property owners will be given credit for so much of this first assess- ment as may be in excess of the ultimate and correct annual assessment as computed on that balance of the bonds which shall eventually remain for amortization. The law provides that any property owner may pay his entire assessment in one lump sum, instead of paying; it in nineteen annual installments . He will thus save the an- nual interest charges on unpaid annua 1 assessments. However, for reasons indicated above , it is not yet possible to determine the amount of such lump sum payment. • This notice is issued pursuant to action of the Torun Council of Atlantic Beach . ( Signed) E. J. Candee , Town Clerk. A motion was made by Mr. Bradfield, seconded by Mr. Thompson, put and carried, that an ordinance affecting the rights of the Southern Bell Telephone and Telegraph Co. , to operate within the Town of Atlantic Beach, a draft of which ordinance is on file in the Town Hall, be referred to the Public Works Committee for consideration and recommenda- tion. The Treasurer, Mr. Osborne, submitted his usual financial report, which was ordered filed and a certified statement of bank balance for Town of Atlantic Beach Regular account, which is in words and figures as follows: Jacksonville, Fla. January 6th, 1936. Chairman, Finance Cotmittee, Town of Atlantic Beach, Atlantic Beach, Fla. Dear Sir: V.e hereby certify that the balance standing to the credit of the account of: M. V. Osborne, Treasurer As shown by our books at the close of business Dec. 31, 1935 was: Three Hundred one * 23/100- -(301.23) Very truly yours, J. L. Dart Comptroller There being no further b siness for consideration the meeting adjourned. Attest Correct I Iainct r 41 Clerk President • , , ` 114,(14--eAv. A) - , hereto" certify that I am a duly qualified aid acting officer of the Capitol Concrete Corpany and that I am qualified and suffioiently informed to make a true and accurate statement regarding the financial condition and status of accounts of Capitol Concrete Company. I certify that Capitol Concrete Company entered into sub-contract with North American Construction Company under date of January 24 , 1935 in connection with the construction of the Atlantic Beach Seawall and Ramps, this sub-contract comprising the following work: Furnish , deliver, place , an.: strike off all concrete f'or seawall and ramps in farms of the horth American Construction Company all in accordance with the sub- contract . I further certify that Capitol Concrete Company has paid. all Just and lawful bills for labor, material and rental of equipment directly employe: in the prosecution of this work under this sub-contract with the North American Cor. struotion Co pany , including all extra work authorized in connection with the eonstruotio ,i under this sub-oontraot , the nature of the work being the oensl..ruotion of Atlantic Beach Seawall and Reims P.W.A .Docket No.962 under general oontraot o f North Arn eri can Construction Company. I futher certify that Capitol Concrete Com2ac t has no outstand- ing i::debtedness in conneoti i n with the -work aforesaid result in ; from unpaid insurance premiums , bond premiums , demurrage charges , freight charge, and/or any other debt incurred by the said Sub-contractor in connection with this work. F:t ;°/.1111`1E33 NHZaWF I have hereunto placed hand an tYpe o tfioial seal of Calftol Concrete Company this day of _A.D.1935. S.Ar_: OF FLORIDA ) --UHAW.F.CACt - CaTTN1T OF DIVA L City of Jacksonville ) • On this day personally appeared before me 00-, a 'dat of Capitol Concrete Com :any to me .sell Vow as the person_ - cTesor1 ect in and who executed the Poregoi.ig instrument , and acknowledged that he executed the same for the purpose therein exc,re :sed. ,� I t • *I I: -a: EODF , I hay her unto affixed mf hind and *, official seal , this , lay of ' A.a. 935. bo tar �,,t.� X17 gym-nc ' d .Lcy p140 -i_Y Tommi cai nn .. FINANCIAL CERTIFICATE of J. Olson £ Son in Connection with their Sub-contract with North Amerioi.n Const. Co. On the Atlantic Beach Seawall end Ramps P.W.A. Docket No.962 STATE OF FLORIDA ) COUNTY OF DIVVAL ) Before the undersigned Notary Public in and for the State of Flori as at :Argo , person:lly appeared B.D. Olson .iho being by me first duly sworn deposes and says that he is one of the partners of the co-partnership trading and doing business as J. Olson 8: :ion and as auuh partner is duly authorized to make this affidavit ; that on the oontraot work on the Atlantic :leach Seawall J. Olson & ,,on were sub-contractors to North Americn Construction � a , Company; that J. Olson 8, Son certify they have paid all Jtwt and lawful bills for labor, material and rental of ago/puma directly employed in the prosecution of the work under their sub-contract with North American Construotion Company inoluding all extra work authorized in aonneotiu a with the said work, the nature or such work being construction of the ,+ tlanti o Beach :eaw•.11 and. Ramps, P.,/.A . Docket No.962. Re further oertifies that J. 01:4n & Son but rio out- standing indebtedness in oonnecti4n with the work aforesaid resulting from unpaid insurance premiums , bond. premiums , denurrr,ge charges , freight charges and/or any other sieb t inauryel by the said J. :;lson & Son in connection with this work. Alftaat Sworn to and subs , bed before me This �1 rh day of ,1- to ttr1/1 A.D. 1938. / ac-- c ovary-rte a n anT "or he 5ta`ie a1" , Florida at Large. 'lo'::_, Pub, :. State of Florida at Large My Commission Expires Mar. 18, 1931 ,9y commission expires Ilkor 4 44 k DRAINAGE I HILLS AND YOUNGBERG GEORGE B. HILLS MEM.AM.SOC.C.E. RAIL AND WATER TERMINALS Y ENGINEERS - RIVER AND HARBOR � GILBERT A. YOUNGBERG IMPROVEMENTS ^` 1604 LYNCH BUILDING 4 • COL.(ENGRS.)U. S.ARMY. RETIRED SHORE PROTECTION u i`�' POST OFFICE BOX 36 -m MEM.AM.SOC.C.E. WATERWAY DEVELOPMENTS �• ,..J �+f` �i% • f/ JACKSONVILLE,FLORIDA TELEPHONES 1 INVESTIGATIONS AND 5-2365 AND 5-6273 REPORTS : 11; January 13, 1936. The Honorable Town Council, Atlantic Beach, Florida. Subject: Atlantic Beach Seawall and Ramps - PWA Docket No. 962 Re: Final Examination and Acceptance Gentlemen: 1. In compliance with the provisions of section 49 of the specifica- tions covering; the seawall project , we, as Engineers for the Town, have the honor to report that we have made final examination with a view to formal and final acceptance of the work by the Town Council and with a view to final settlewent between the Town and the Contractor, the North American Construction Company. 2. We report that a, so-called final inspection was made on August 10, 1935, by Mr. H. T. Cole, State Engineer Inspector for the Public Works Adminis- tration, and that he approved the work as being substantially complete as a seawall structure, with some work to be done to remedy certain minor defects. In accordance with this finding, the Town Council at its meeting on October 18th adopted a resolution instructing its Engineers to require the Contractor to Proceed immediately to execute the work necessary to remedy the minor defects, to-wit: "(a) The removal of certain defective concrete and the replacement thereof in the ramp at Fifteenth Street; (b) The caulking of certain shrinkage cracks which have appeared in the seawall; (c) The replacement of steps damaged in the recent storm; and (d) An adequate examination of the toe of the superstruc- ture and the joints between the panels of the cutoff wall underneath the toe with a view to determining and effecting suitable repairs to all joints which may be found to be open to the detriment of the structure and its protective functions." 3. We report that the work to remedy the defects above cited has been done to our complete satisfaction. We further report that the nro.ie ct has been completed in full accordance with the terms and provisions of the contract, and r ' • . The Honorable Town Council January 13, 1936 Page 2. the aprurtenant drawings, plans and specifl_cations, including all extra work, changes and addtions as authorized by the contract and specifica=tions and as ordered and/or approved by the responsible officers of the Public Works Administration. 4. We further report that the Contractor has earned and is entitled to full settlement for work done on the several items of the contract as here- inafter enumerated, to-wit: Item N o. 1. Seawall - 5681.96 lin. ft. at $24.40 $138,639.82 2. Ramps 8,954.00 Stairways - 81 complete at $22.50 - $1,822.50 6 extra sets bronze fittings (Items 29 and 30) at $6.47 - 38.82 1,861.32 4. Extra Work Orders Ext. No. 1 - Iaor. transverse wall $2,589.54 " " 6 - Sou. and cutting down County oulkhead 927.46 " " 7 - Extra bulkhead and ramps 481.38 " " 8 - Bronze Tablets 382.05 " " 9 - Steps at bathing Pool 36.25 " " 10 - Backfill at street ends - 890 cu. yds. at 40d 356.00 4,772.68 Total Amount Earned by Contractor $154,227.82 5. However, due to the fact that the contractor made an undercharge of $12.54 on certain bronze fixtures and galvanized bolts , carried as items 29 and 30 in final partial estimate No. 7, as suomitted to and approved oy the Auditor for the Puolic Works Administration, the total amount earned by the Contractor as shown in that partial estimate reads $154,215.28 and the Contractor ' has stated that he will accept this last amount as the basis of full settlement for the work done by him under his contract. 6. Section 49, paragraph c, of the specifications provides that: "On or before final payment shall be made by the Town, the contractor shall furnish evidence satisfactory to the Town that he has paid, or will pay, for all materials, labor and other obligations incurred by him in the conduct of his work." The Honorable Town Council January 13, 1936111 Page 3. The contractor has accordingly furnished an affidavit which is transmitted herewith. 7. The loan agreement between the Town and the United States as repre- sented by the Public Works Administration, and the regulations of the latter (Manual for Engineer-Inspectors, nage 25, section F) require that the Torn shall furnish the Engineer-Inspector of the Public Works Administration with a certifi- cate of occupancy to show that the project has been satisfactorily completed and accented. We have been informed by the office of the State PWA Inspector that it does not have any special form of certificate of occupancy but that a resolution adopted by the Town Council setting forth the facts in appropriate language will be accented as a certificate of occupancy. We therefore recommend that the Town Council adopt a resolution substantially as set forth below: WHEREAS, Hills and Youngberg, Engineers for the Town on the project for the construction of a seawall and ramps with appurtenant ,.Cc ...t„4,o structures, designated as Puolic Works Administration Docket No. 962, have reported that the North American Construction Company, the Contractor for the work, has completed the same in full accordance with the terms and provisions of the contract and the annurtenant drawings, plans and specifications, including all extra work, changes, and additions as authorized by the contract and specifications and as ordered and/or approved by the responsible officers of the Public Works Administration; and WHEREAS, the Contractor has furnished evidence which is satis- factory to the Town that he has paid, or will nay, for all materials, labor and other obligations incurred by him in the conduct of his work; and WHEREAS, the Contractor, acting under instructions from the representatives of the Public Works Administration, has submitted his final statement of account; and WHEREAS, we are informed that the District Project Auditor of the Public forks Administration has made his final audit and has sub- mitted his report thereon to the principal Public Works Administration authorities in Washington; and WHEREAS, the loan agreement and the regulations of thePublic Works ' Administration require that the Town shall furnish the Engineer- Inspector with a certificate of occupancy to show that the project has been satisfactorily completed and accented; The Honorable Town Council January 13, 1936111 Page 4. NOW, THEREFORE, BE IT RESOLVED that the Town Council of Atlantic Beach do and it hereby does declare and certify that the project has been satisfactorily completed; and BE IT FURTHER RESOLVED that the Town Council of Atlantic Beach do and it hereby does accept the project; and BE IT FURTHER RESOLVED that copies of this resolution be trans- mitted to the District Project Auditor, the State Engineer, the State Engineer-Inspector and the Resident Engineer-Inspector, all of the Public Works Administration. Respectfully submitted, HILLS and YOUNGBERG, Engineersf. the Town By: In closure Gilbert A. Youngberg Member if the Firm ' GAY:H FINANCIAL CERTIFICATE ,ft of • - NORTH AMERICAN CONSTRUCTION COMPANY I , I.H.Spaulding , Treasurer, hereby certify that I am the duly qualified and acting officer of the North American Construction Company , and that I am qualified and sufficiently informed to make a true ark accur4te statement regarding the financial condition and status of accounts i of the North American Construction Company. I , further certify that the North American Construction Company has paid all just and lawful bills for labor , material and rental of equipment directly employed in the prosecution of work under contract with the Down of Atlantic Beach , Duval County , Florida , the nature of such ork being construction of Atlantic Beach Seawall , Ramps and Stairways , P.W.A. Docket No. 962. The above is subject to conditions as to sub-contractors which con- ditions are as follows: As to Sub-contractor J. Olson & Son: - During the early days of October , 1935 J. Olson & Son made written representation to theTown of Atlantic Beach that the maximum sum of 419 ,009.28 was due them or would become due them on capletion of their work. Since this amount did not agree with our records in the matter, we , by direction of P.W.A. , placed this sum 019 ,009.28 ) in a special account in The Florida National Bank toward such time as their work might be completed and the true amount ascertained. Since that time we have expended several thousand dollars in the completioli of their work but the original amount of 419 ,009.28 still stands in a special account as above. As to Sub-contractor Capitol Concrete Company: - The Capitol Concrete Company have received up to this date 95% of all moneys earned by them on their sub-contract. According to our agreement with them the final 5$iS due only as and when we receive our final payment. We have delivered to the Town of Atlantic Beach , Florida , ivir. M.V. Osborne , Treasure an order for the Town to pay this sum direct , copy of this order is attached hereto. As to Sub-contractor C. F. Oesterreicher: - C. F. Oesterreicher has received all the amount due him with exception of 414.23 which amo unt , according to our agreement with them is not due until we receive our final payment. We have delivered to the Town of Atlantic Beach , Mr. M.V.Osborne , Treasurer , order for the Town to pay this sum direct , copy of this order is attached hereto. Attached hereto are affidavits of the three above mentioned sub- contractors certifying that they have no outstanding indebtedness on account of this job. None of these mentioned sub-contractors have performed , themselves on account of their sub-contracts on the Atlantic Beach Seawall, any work since the date given on their affidavit. I further certify that North American Construction Company has no outstanding indebtedness in connection with the work aforesaid resulting from unpaid insurance premiums , bond premiums , demurrage charges , freight charges , and/or any other debt incurred by the said Contractor in connection with this work. IN WITNESS WHEREOF I have hereunto placed my hand and the official seal of North American Construction Company this 13th day of January , A.D. 1936. NORTH AMERICAN CONSTRUCTION COMPANY By J - 2c1' ,./00 ' reasurer. Sworn to and subscribed before me this 13th day of January , A.D. 1936 Notary Public ;. 0 - Votary Public. State of Florida at Lary_ Ju)., 2;' i $ '�' 1.= c] cD O •i 0 0 J 0 1.7 ow c ►-C N W ca 0 to p c+ CD W • � A0 is c' 0 0 A, 0 00 tb cao O��y c) o et- CD p of CA • 4 +. ltd A CD • m a n o ED z c M CD 0 «i Co W y A of 0 y e0+ P • j3 m 0 to t H y 4 H PC H Y 0 4. CD CD 0 CJ H H .>. •CJ g • �A y 0 CI P bti 7 • cD m e+ N y m • 0• O a LI •y o o y co y icC PJ 0 0 O W HPs" 0 cam, CD 4H e+ Ci a ¢1, 0 0 y CCis g O e+ p+ � t 0to Co PI J r 0 • [sU+ IV e+ t_' • 0 C Y H U) CA 01 COPY Janua ry 13, 19 36. TO Town of Atlantic Beach , Florida , Mr. M. V. Osborne , Treasurer. Pay to the Capitol Concrete Company Two Thousand Four Hundred Fifty-seven and 67 Dollars 100 (42 ,457.67 ) from the first moneys to become due us on account of our contract on the Atlantic Beach Seawall , P. W.A. Doeke t No. 962. , North American Construction Company By Ralph E. Spaulding General Manager. 1