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07-13-98Agenda Item: . -~ Date: 7 13~IA CITY OF ATLANTIC BEACH CITY COMMISSIONER MEETING STAFF REPORT SUBJECT: Hire of temporary employees from a Temporary Employment agency. AGENDA ITEM: Yes. ACTION REQUESTED: Authorize City Manager to approve the hire of a temporary employee without requiring format bid process provided: - Action is required to fill a vacant City position on a temporary basis, and - Position is an approved position, and - Funding is available DISCUSSION: The City Manager currently has the authority to hire employees for all City positions and should have the same authority to fill an authorized funded City position while the City is in the process of filling the position on a permanent basis. Based upon the current cost of temporary employees and the time that it may take to fill a vacant position, the total cost for a temporary employee may exceed $2,500. As the requirement to RII positions is normally on short notice, may be for an unknown length of time, and may require calling different temporary agencies to obtain an employee, the City Manager needs the authority to fill such positions as required. One example is the position of Carl Walker where the cost for the temporary employee has now reached the $2,500 limit for City Manager approval. REVIEWED BY CITY MANAGER: David Thompson, Director of Public Safety Page 2 June 12, 1998 Considering the increasingly competitive pay rates form area beach patrols, I recommend a evaluation of our own hourly pay rates. Capt. Phillips and I did some numbers crunching in regards to our salary budget for this year. I recommend that we increase the hourly rate by 6% for third year lifeguards. This will cost approximately 52500 for this season which with attentive management, can be absorbed without a decrease in our planned level of service for the remainder of the year. Thank you for your consideration in this matter. __ _ - MEMO O F F I C E To: David Thompson, Director of Public Safety From: Chip Drysdale, Chief of Beach Patrol Subject: Lifeguard Pay Rates Date: June 12, 1998 Capt. John Phillips did a survey of local beach patrol hourly pay rates: They are as follows: Jacksonville Beach 1st year w/o 1st Responder 56.00 hour " with 7.25 2nd yeaz w/o 1st Responder 7.00 " with 8.25 Neptune Beach 1st yeaz 56.50 hour .25 cents raise every year w/o cap Hannah Pazk 1st year 56.00 hour 2nd year 6.25 .25 cents raise for First Responder Ponte Vedra Inn 1st yeaz 56.00 hour .25 cents raise every year w/o cap Mayport l st yeaz 58.00 hour Hohdays 16.00 " All beaches except for ours sit their tower guards for one hour on and one hour off resuhing in an average of 3.5 hours on a tower per day. Our guazds sit for an average of 5.5 hours per day. Our training requirements aze tougher in order to mairrtain our USLA advanced agency status and all of our guards are required to have at ]east a First Responder CertiScate to sit a tower. All officers aze required to be at least an~,EMT. None of the other beaches in Northeast Florida have those requirements. monolithic slab of i Center svength is oC similar eommer- ffer people choices. redevelopment only thereby suengthen- :ctivity level, down- tax base. ago, on a grander ty of Cleveland e construction of a baseball park. The rautiful and harmo- othe renaissance of i. Despite seating >pte, the city did not ~w parking space. twenty-plus sellouts Ie still (lock to the the supposed park- rte, Alltel Stadium but provides only aces. Everyone still :ely to their seats by >uild spaces for peo- People come to see >ple, not cars. 1(the by these guidelines, :away to get there. Kelly R. Elmure Atlantic 6erch ressed ine-turfed rhetoric. If really sincere in at- iustry that will re- eecosystem and ofC- keeps,up with the here it needs to be xwl of skilled work- c and vocational ed- f be supported. :mpowcrment, folks. loins that it wants to :(ficient, yet it has to e the need to bring le, as far az atvacting ong vocational pro- nly way to go. Be- from academia is all I'm rather proud of re will always be a ed welders, elcctri- :s and machinists. tiles in my steel-toed Johns County's fu- ry co-workers' eyes t Maybruck Ortega St. Augustine Some facts about Beach Patrol were incorrect To the editor: I'm writing to you in reference to a letter to the editor by John A. Daple Jr. oC Jacksonville that waz printed in your June 19 issue. Near- ly all the facts about the other beach pawls here in Duval County and some of the facts about Jack- sonville Beach Pavol were incor- rect. The beach pawls here in Duval County have requirements well above that of pool guards. As a matter of fact, one beach pawl has one of the highest requirements and standards in this state, country, and even the world. That beach pawl is Atlantic Beach. Atlantic Beach Pavol is only one of two in all the state of Florida with a United States Lifesaving Association advanced open water life saving certification; Daytona Beach being the other. That in tttrn is two of only 12 in this counvy and 24 worldwide. How high are those standards and requirements before you can even be considered for the Lifeguard Train- ing Program here at Atlantic Beach? You must meet the following phys- ical prerequisites: Swim non stop 500 meters in less than ]0 minutes. Swim in the ocean J/4 of a mile and run back to the Stan of the swim in less than 30 minutes. Then the real training begins. Forty-plus hours of classroom and Geld training is just barely half of the vaining. Next is medical vain- ing of another 40 hottrs to become a First Responder (Department of Transportation certified); which is just below an EMT. All this vain- ing is done in-house and our First Responder classes are attended by all the other beach pawls including Jacksonville Beach. The finish to all this training is 15 hours of dou- ble towering with an experienced lifeguard. [Returning lifeguards] go through a 16-hour Retum Guard Training class each year. Why so much vaining? Number one: Our advanced certification re- quires it which is well above the requirements of the USLA for this certification. Number two: The equipment we carry on our pawl vehicle requires it. On our vehicle we carry oxygen, airway equipment, and an Automated External llefi- brillator. To have this advanced cer- tification and equipment, we are re- quired to have the pawl vehicle manned by at least one EMT or higher vained emergency medical provider. At least one third of our staff is manned by EMTs or para- medics. We are the only beach pa- wl north of Daytona Beach to oC(er such advance care [o people who use our beach and the surrounding beaches. Our beach pawl is made up oC some wly professional people as well as young people who [have] outstanding futures (inj this com- munity and for that mauer anywhere else. Who are these people? School teachers, firefighters, engineers, re- tired and decorated military person- nel, and high-schoof~andcollege students. Just average all-around people from this community and el- sewherc. What about the other beach pa- wls like Hanna Park, Neptune Beach, and Ponte Vedra Beach? They are vained well too. As for Jacksonville Beach which is steeped in the vadition of the Red Cross - Red Cross no longer teaches open water lifeguarding. That statement alone tells you what kind of foundation Jacksonville Reach Pavol is on. One t;~at i, ,ol- id and long lasting and under a lot of pressure from everyone. As for money, most beach panels are un- der-funded, and under-staffed. Atlantic Beach has and always will offer top pay to its staff. They deserve it for we are also one of the few beaches that require the tower guard to guard the whole day. Last but not Icast Opening of the Beaches was never coordinated to- gether with all the Beach communi- tiesand was never a money issue. Tommy Lee Atlantic Beach do rwt want blight or to attract businesses that would degrade the area. Jacksonville Beach is finally progressing N its renovation and I am very ~PPy to see it. It does, however, place the Town Center on a Hne line for competing for busi- ness aztheir renovation continues. Neptune Beach councilor Ed Jones' proposed renovation of the Fd Smith Lumber Company property will be a nice addition to the area, but his knuckles need to be rapped for not providing any parking in his plans and expecting all those in the area to provide the parking. The city must insist code provisions relating to parking be the c and wort Cent also more "Wit Peris Rt Stan, ning Boar Cour firm prop and -:build limp Thanks for tl~ To the editor: lee it I would like to say thank you w ~~ the following persons for making Spe Ms. Rogers' xndoff a hit. her s Mayors Bob Marsden, George out a Vaughn and Strsanne Shaughnessy, meet Dr. Sttsan Willcinson, John Thomp- tat h son, PTA presidents Lori Berry and Liz Sharp, Booster president Mary- Ja i _ wifh fhr- ~ica~hc -®_ ~ Uc~ta I-coder UaS' Get Passionate About Y Ask about our Suer. Don't delay any Marilyn Mathews, new Weight Loss Systems in . welcomes new and former RECOMMENDATIONS: We recommend the approval of a 6% increase in pay for lifeguards that are is their third year, or more, with the City of Atlantic Beach Patrol, effective upon your approval. ATTACHMENTS: Copy of Letter to the editor from the Beaches Leader Memo from Chip D~Sdale, thief of Beach Patrol REVIEWED BY CITY AGENDA ~. s .. , _ ...,., , . :.: 8 ~ CITY OF ATLANTIC BEACH -,_ ~ ~-~~ CITY COMMISSION MEETING STAFF MEETING AGENDA TI'EM: Lifeguazd Pay ~~ SUBMITTED BY: David E. Thompson, Director of Public Safety DATE: July 3, 1998 BACKGROUND: Please see the attachments. Atlantic Beach Lifeguards are among the most qualified lifeguards in the State and in the Country. When Atlantic Beach Patrol made major changes to its lifeguard operations approximately ten (10) years ago, it established itself as one of the most highly qualified and professional organizations of its kind. Since that time, it has consistently led the way for innovative ways to keep costs to a reasonable level while assuring the highest level of service in our area. Consistently, Atlantic Beach has been fortunate to have dedicated people who return year-after-year to provide stability, leadership, and experience for the citizens of Atlantic Beach. When the major changes were made in the past, Atlantic Beach Lifeguazds committed to higher standards of emergency medical caze while working more hours per day per lifeguard than the surrounding agencies. The scheduling kept the nttmber of lifeguazds to a minimum. As a result, Atlantic Beach was able to pay the lifeguards more money than the other agencies, while keeping the overall cosu to an acceptable level. At the same time, Atlantic Beach provided a higher level of protection for its citizens. The experienced lifeguazds in Atlantic Beach provide a great deal of knowledge, expertise, and experience. However, their pay does not reflect their additional contributions to the City. For this reason, the Lifeguard Captain Lac recommended a 6% pay increase for senior lifeguards (those who are in their third year or more as Atlantic Beach Lifeguazds). The total cost for this increase is estimated at $2,500, and the Lifeguard Captain believes that this can be absorbed in the existing budget. This year we Lave an unusually lazge number of "new" guards, and this should keep the overall costs low while recognizing the additional contributions that aze made by the experienced guards. c. General Requirements The City intends to apply very strict requirements for timely and accurate additional and more specific requirements as will be necessary. C.O1 The City's Right to Use Other Electrical Contractor The City reserves the right to provide for additional services from other electrical contractors, if the City so deems necessary. if the City elects to exercise the right, the contract covered by the bid shall remain in effect as regards all terms, agreements and conditions without penalty to diminution of ongoing electrical services as contained therein and previously provided by the successful contractor in this bid. C.02 Payment for Services Payment will be for hourly rate for labor plus costs of materials including mark-up for overhead and profit. Contractor's invoice will include itemized description of hours worked by classification, list and cos[ of materials with invoices attached for items specially ordered, a subtotal prior to mark-up and a final total with mark-up for overhead and profit. The total amount of the invoice shall be paid within 14 days upon receipt of invoice. r„t•**x***xxxx**±********* Joan LaVake Purchasing Agert PROPOSAL FORHS FOLLOW Page 9 of 11 ,. _. _ . _._ .. x_ .. _.~ .._ , .._ .....r,_ _~.J_. c. Provide a Master Electrician certified by North Florida Building Trades Association in Industrial Motor Control school in water and wastewater treatment facilities. d. Provide a Master Electrician who has graduated from a state approved apprenticeship program and have classroom and field training in industrial electricity. e. Demonstrate experience in water/wastewater facility for a minimum of five (5) years. B.06 Volume of work No warranty or guarantee is given or implied as to the types or quantities of services that will actually be required. The quantities stated in this bid are estimates of one month's requirements and are for cost comparison purposes only. B.07 Award Criteria The bid will be based on an hourly rate for labor and cost of materials for any repair work. Cost of materials will be proven by submittal of supplies invoices (in amounts that exceed ;250, showing contractor's mark-up). B.08 Volume of Nork No warranty or guarantee is given or implied as to the types or quantities that will actually be required. The quantities stated in this bid are estimates of one month's requirements and are for cost comparison purposes only. Page 6 of 11 B.02 Schedule for Selection June 17, 1997 Mail proposal documents July 2, 1997 July 10, 1997 July 28, 1997 August 28, 1997 B.04 Sid Forms Pre-Bid Conference Receive bids Anticipated City approval Anticipated implementation date Bids are to be submitted on the attached Bid Summary Form or copies thereof. Bids will not be considered unless they are submitted on this form. a. It shall be assumed that electrical trouble-shooting and repair services which are offered, meet or exceed the requirements as stated in the accompanying specifications. b. This Bid Invitation presents the City's requirements under proposed methods of operation. Responses to this request should address these requirements. B. OS Minimum Qualifications An electrical contractor submitting a bid must be able to: a. Provide a Duval County certification as a Electrical Contractor. b. Have at least two employees with Master Electrician licenses from Duval County available for the contract. Page 7 of 11 B. Bid Scope B.O1 Intent and Duration It is the intent of the City to select one electrical trouble- shooting and repair contractor to provide repair work needed at the City's water and sewer facilities. The objectives are to obtain the best repair services while minimizing cost to the City. All work shall be performed and supervised by a qualified Master Electrician. The period of the contract for electrical repair services shall commence within thirty (30) days of selection of the contractor and shall terminate one (1) year after the date of commencement. The City reserves [he right to renew the contract for two additional one-year period pending a mutual agreement between the City and the vendor, and a review of contract performance by vendor for the previous year. Prices, terms and conditions shall remain firm throughout this contract period unless modified or cancelled in accordance with provisions of the bid. B.02 Mandatory Pre-Bid Conference In order to ensure that all prospective bidders have sufficient information and understanding of the City's needs, a MANDATORY pre-bid conference will be held on Wednesday, July 2, 1997, at 11:00 AM, in the Buccaneer Division conference room at 902 Assisi Lane. Bids will be accepted ONLY from contractors who attend this MANDATORY pre-bid conference. A.15 A.16 A.17 Resultlnyt Contract Any agreement or contract resulting frow acceptance of a bid shall be on forces either supplied by or approved by the City and shall contain, as a minimum, applicable provisions of the request for bid. The CSty reserves the right to reject any agreement which does not conform to the request for bid and any Clty requirements for agreements and contracts. ReneROtiation During the contract period, the City reserves the right to restate and/or renegotiate with the contractor such additions, deletions, or changes to the contract as Tay be necessitated by law or changed circumstances. In the event that the City and the Contractor cannot come to a mutual agreement and negotiation on any such addition, deletion or change, that portion of the contract concerning the services in the addition. deletion, or change shall be terminated. Contractor Contract Performance During the contract period, the Public Works Director or his oz her designee shall assess the contractor's performance on the contract. Ir. the event of a breach of the contract by the contractor or unsatisfactory performance as assessed b•~ the Public Works Director, or if the contractor performs in a scanner that precludes the City from administering its functions in an effective and efficient canner and if, after thirty (30) days following written notice to the contractor, be authorized to ca:cel the contract, thereafter reserving the right to proceed against the contractor for any and all darages permitted by law arising from said breach. The contractor shall not be held responsible for any failure determined to the satisfaction of the .Public Works Director to be due to any action or inaction on the part of the City. Page S of 11 .. .. ~ ~~~ ~ ~.' __ ~ .. y .. .. ... _ .., .. .. .._ .. ._ ....,f A.12 Hold Harmless The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the City, its officers, employees and agents from and against all lose, costs, expenses, including attorney's fees, claims, suits and judgements, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract. A.13 Insurance At any time during the period that the Bidder has personnel doing work and furnishing necessary labor to complete a contract for the City, the City must be fully protected by the Bidder having the following: a. Property damage insurance in an adequate amount for the year. b. Workers' Compensation Insurance, and the Bidder shall require any and all subcontractors similarly to provide Workers' Compensation Insurance for all of the latter's employees who are engaged in such work unless such employees are covered by the protection afforded by the Contractor's insurance. c. Liability Insurance applicable to the job in question in an adequate amount for all personal injuries, death, or property damage, per occurrence arising during the policy period. A.14 Insurance Cancellation Should any of the required insurance policies be cancelled before the expiration date or non-renewed, the issuing company vill provide 30 days written notice to the certiflcate holder (City). Page 4 of 11 A.OB Any bid may be withdrawn up to the date and time set above for the opening of the bids. Any bids not so withdrawn shall, upon opening, constitute an irrevocable offer for a period of 60 days to sell the City the goods or services set forth in the attached specifications until one or more of the bids have been duly accepted by the City. City action on bids normally will be taken within 45 days of opening; however, no guarantee or representation is made herein as to the time between the bid opening and the subsequent City action. A.09 The City reserves the right to accept or reject any or all bids, to waive irregularities and technicalities, and to request resubmission. There is no obligation on the part of the City to award the contract to the lowest Bidder and the City reserves the right to award the contract to the lowest responsible Bidder submitting a responsive bid with a resulting negotiated agreement which f.s most advantageous and in the best interest of the City. The City shall be the sale judge of the bid and the resulting negotiated agreement that is in the City's best interest and its decision shall be final. A.10 All applicable laws and regulations of the State of Florida will apply to any resulting agreement. A.11 IF ANY BIDDER VIOLATES OR IS A PARTY TO A VIOLATION OF THE BODE OF ETHICS OP THE STATE OF FLORIDA WITH RESPECT TO THIS BID, SUCH BIDDER MAY BE DISQUALIFIED FROM PERFORMING THE WORK DESCRIBED IN THIS BID OR FROM FURNISHING THE GOODS OR SERVICES FOR WHICH THE BID IS SUBMITTED AND SHALL BE FURTHER DISQUALIFIED FP.OM BIDDING ON ANY FUTURE BIDS FOR WORK OR FOR GOODS OR SERVICES FOR THE CITY. A COPY OF THE STATE ETHICS CODE IS AVAILABLE AT THE OFFICE OF THE PURCHASING AGENT, CITY OP ATLANTIC BEACH, 1200 SANDPIPER LANE, ATLANTIC BEACH, FLORIDA 32233. Form EXHIBIT A-1 must be submitted with the bid. Page 3 of 11 A.04 Each bidder shall examine all requests for bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. Any inquiries, suggestions or requests concerning interpretation, clarification or additional information pertaining to the bid shall be made to the Purchasing Agent's office. The City shall not be responsible for oral interpretations given by any City employee, representative, or others. The issuance of a written addendum is the only official method whereby interpretation, clarification or additional information can be given. If any addenda are issued to this request for bid, the City will attempt to notify all knovn prospective bidders; however, it shall be the responsibility of each bidder, prior to submitting the bid, to contact the Public Works Director's office at (904) 247-5834 to determine if addenda were issued and to make such addenda a part of the bid. A.OS Three (3) signed copies of your bid shall be submitted in one sealed package, clearly marked on the outside "BID N0. 9697-18 - ANNUAL CONTRACT FOR ELECTRICAL TROUBLE- SHOOTING AND REPAIRS, TO BE OPENED AT 1:00 PM, THURSDAY, JULY 10, 1997" and addressed: Joan LaVake, Purchasing Agent City of Atlantic Beach 1200 Sandpiper Lane P.tlantic Beach, Florida 32233 A.06 Bide shall clearly indicate the legal name, address, and telephone number of the bidder (corporate, firm, partnership, individual). Bids shall be signed above the typed or printed name and title of the signer. The signer shall have the authority to bind the bidder to the submitted bid. A.07 All expenses for making bids to the City are to be borne by the bidder. Page 2 of 11 INVITATION TO BID FOR ELECTRICAL TROUBLE-SHOOTING AND REPAIRS The City of Atlantlc Beach will receive sealed bids until 12:30 PM, Thursday, July 10, 1997, for electrical trouble-shooting and repairs at the City's water and sever facilities. A. Submittaal A.O1 The City of Atlantic Beach will receive sealed bids until 12:30 PM, Thursday, July 10, 1997, for the purpose of selecting an electrical contractor to provide electrical trouble-shooting and repairs at the City's water and sewer facilities. A mandatory pre-bid conference will be held on Aednesday, July 2, 1997, at 11:00 AM, in the Buccaneer Division conference room at 902 Assisi Lane. A.02 The bids will be publicly opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida 32233 a[ the above stated time and date. All bidders or their representatives are invited to be present. A.03 Any bid received after the above stated time and date will not be considered. It shall be the sole responsibility of the Bidder to have the bid delivered to the Purchasing Agent's office for - receipi on or betore the above stated time and date. If a bid is sent by U. S. Mail, the bidder shall responsible for ite timely delivery to the Purchasing Agent's office. Bids delayed by mail shall not be considered, shall not be opened at the public opening, and arrangements shall be made for their return at the bidder's request and expense. Page 1 of 11 The Ci[y of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or without cause, ar.3 to make the award in what is deemed [o be in [he best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building of public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2)(a), FLORIDA STATUTES). Joaa LaVake Purchasing Agent *~*~~*err*****:*rrrrrrrrrrrrrrrrrrrrrrrrrrrrr*rr*rrr***************~**** CITY OF o'~tlaatlc b'eaclc - ~lonCda June 11, 1997 800 SEAtINOLE ROAD ---------- ATLANTIC BEACH, FLORIDA 32233-5;;5 ^ TELEP}{01E i90;12;7-SS00 LL \ FAX (9p;)?;7-5805 ^~~'~-~''~ SUNCO\I 652-5600 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9697-18 NOTICE 1s hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, IN TRIPLICATE, in the Office of [he Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 12:30 PM, Thursday, July 10, 1997, for ANNUAL CONTRACT FOR ELECTRICAL TROUBLE-SHOOTING AND REPAIRS AT THE CITY'S HATER AND SEWER FACILITIES. Thereafter, at 1:00 PM, the bids will be opened ir- the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. A mandatory pre-bid conference will be held on Wednesday, July 2, 1997, at 11:00 PM, in the conference room of the Buccaneer Division offices at 902 Assisi Lane. Bida shall be enclosed in an envelope endorsed "BID N0. 9697-18 - ANNUAL CONTRACT FOR ELECTRICAL TROUBLE-SHOOTING AND REPAIRS AT THE CITY'S WATER AND SEWER FACILITIES, TO BE OPENED AT 1:00 PM, THURSDAY, JULY 10, 1997." DOCUMENTS REQUIRED TO BE SUBMITTED IN SID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE, naming the City of Atlantic Beach as Certificate Holder, showing they have obta±ned and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 3. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the . City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 4. Proof of Occupational Licenses (copies ARE acceptable). 5. Signed copy of Documents Requirements Checklist. Bid prices shall remain valid for sixty (60) days after the public opening of the bide. Goods and services proposed shall meet all requirements of the ordinances of the Ci[y of Atlantic Beach, Florida. ~~~ CITY OF 1~aullC ~b'eaels - ~lNUda June 11, 1997 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9697-18 800 SE611NOLE ROAd ATLANTIC BEACH, FLORIDA 32233-5440 TELEPHONE (904) 247-5800 FAX (904) 247-5805 SUNCOM 852-5800 NOTICE 1s hereby given [hat the City of Atlantic Beach, Florida, will receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 12:30 PM, Thursday, July 10, 1997, for ANNUAL CONTRACT FOR ELECTRICAL TROUBLE-SHOOTING AND REPAIR AT THE CITY'S WATER AND SEWER FACILITIES (WITH AN OPTION TO EXTEND THE CONTRACT FOR ONE FEAR). Thereafter, at 1:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. A mandatory pre-bid conference will be held on Wednesday, July 2, 1997, at 11:00 AM, in the conference room of the Buccaneer Division offices at 902 Assisi Lane. Bid Forms, and information regarding the bid, may be obtained from [he Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. * • * • * * * * * * * * * r * * * • +c * * * * * * * * * * * * ~ FLORIDA TIMES-UNION: Please publish one time in LEGAL SECTION on Sunday, June 15, 1997. Submitted by Joan LaVake - 247-5818. *,t+e*~r.*~*,r~*a***+t~**x****r**,~x******x~x**~f***~***,t**~*~**t**p**r*xa**,t~_*rx TO DEPARTMENT HEAD FOR APPROVAL: G /~ L aC APPROVED AS TO FORM AND CONTEN ~/~~~ DATE: G /~ RECEIVED APPROVED FROM DEPARTMENT HEAD: ~~7~g-~^_Y~ DAT *aa~~,t,t~r***,t*ax*za~***x*x***tx*a~******k***~~~~r********r**x***:,~xa~*x** 0 ~I I b a c O v E O L' 01 n m v G p Q E qzQ O H ~< OV~ HW~ Umo cv g, ~; z„ ~o aw P 1 Z n O v`. m O fn F p m LL w ~ a -~ N U .l W m H ~ s w n U F ,t, x Y W a m a c~~ U a~ [~- e 4 O U C J u ~ [04:6 = W U a W W U Q a = , o c 4 y W ~ J O 4 Y Y Y A 5 a a i u 2 4 C C w °~ ~I V a c l t N u Y V m y ° u u ! W ~ V w n ~' V O W Q i l [ y I I ¢I 41 b. u I 11 Q W m f 2 O m F 2 W f U aZt 3 m S AGENDA ITEM NO: ~ ~ COMMISSION MEETING DATE: - / <- ~ AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Electrical Troubleshooting and Repair Annual Contract Robert S. Kosoy/Director of Public Works June 24, 1998 On 7/10/97, bids were opened for the City contract for ELECTRICAL TROUBLE SHOOTING AND REPAIR for water and wastewater operating divisions. The sole bidder was Brooks and Limbaugh Electric Co. (B & L). They successfully met all bid requirements. Brooks & Limbaugh Electrical Co. has performed all of the City's utility electrical repairs since 1983. They have been the successful bidder for the Flectri aI Troubleshooting ~ tract r'ng e 5 years the Citv has put the contract out for bid. Troubleshooting and repair of electrical components of water and sewer plants requires specialized skill and experience in the electrical field as well as knowledge of the particulaz equipment. B & L's two principals, Messrs. Christy Brooks and Alex Limbaugh, have this required background and training. The fees chazged by B & L for labor and material have been very reasonable and competitive. City Staff has spoken to Brooks and Limbaugh regazding an extension of their current contract for one yeaz at the current rates on the attached summary, and they have agreed. As per Bid #9697-18: `"fhe City reserves the right to renew the contract for two additional one-yeaz periods pending a mutual agreement between the City and the vendor, and a review of contract performance by vendor for the previous year". RECOMMENDATION ATTACHMENTS: REVIEWED BY CITY Extend the ELECTRICAL TROUBLE SHOOTING AND REPAIR CONTRACT for one additional yeaz to Brooks & Limbaugh Electrical Co. Invitation To Bid No. 9697-18 with a bid date of 7/10/97 and Summary Tabulation Sheet Div)ston for CPA Firms l1pIWIJIVG r/• •O••Y~C~ VGA r~c~ 201 Plaza Tttree JBrSCy City, NJ 07311-3881 (201) 938-3030 Fax (201) 938-3056 SEC Practice Section Committee Appointed Review Team # 81346 September 14, 1995 To the Partners Purvis, Gray & Company We have reviewed the system of quality control for the accounting and auditing practice of Purvis, Gray & Company (the firm) in effect for the year ended May 31, 1995. Our review was conducted in conformity with standards for peer reviews promulgated by the peer review committee of the SEC practice section of the AICPA Division for CPA Firms (the section). We tested compliance with the firm's quality control policies and procedures at the firm's executive office and at selected practice offices in the United States and with the membership requirements of the section to the extent we considered appropriate. These tests included the application of the firm's policies and procedures on selected accounting and auditing engagements. In performing our review, we have given consideration to the general characteristics of a system of quality control as described in quality control standards issued by the AICPA. Such a system should be appropriately comprehensive and suitably designed in relation to the firm's organizational structure, its policies, and the nature of its practice. Variance in individual performance can affect the degree of compliance with a firm s prescribed quality control policies and procedures. Therefore, adherence to all policies and procedures in every case may not be possible. In our opinion, the system of quality control for the accounting and auditing practice of Purvis, Gray & Company in effect for the year ended Hay 31, 1995, met the objectives of quality control standards established by the AICPA, and was being complied with during the year then ended to provide the firm with reasonable assurance of conforming with professional standards. Also, in our opinion, the firm was in conformity with the membership requirements of the section in all material respects. - ~- Richar A. Sta C A Team Captain Honorable City Cortunissioncrs City of Atlantic Beach Atlantic Beach, Florida -5- RESPONSE: This letter correctly sets forth the understanding of the City of Atlantic Beach, Florida. Signature: Title: Mayor Jutte 23, 1998 Date: Honorable City Commissioners City of Atlantic Beach Atlantic Beach, Florida ~4- June 23, 1998 Our fees for the services set forth above will not exceed $23,000.00 for the single audit, including the prepazation of financial statements and the performance of accouming services normally provided during an audit. Bills for services aze due when rendered, and interim billings may be submitted as work progresses. Assistance to be supplied by your personnel, including the preparation of schedules artd the analysis of accounts will be discussed and coordinated with your Finance Director, Mr. Nelson Van Liere. Our fees are based on anticipated cooperation from your petsottnel and the assumption that unexpected circurnstattces will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. The above fee does not include the prepazation of the Annual Report to the Department of Banking and Finance, or the preparation of the annual pension reports. The above fee also does not include preparation of a Comprehensive Annual Fittartcial Report (CAFR) for the City. We will also perform the Form 5500 for the City's cafeteria plan and an annual calculation of the City's arbitrage liability, if any, on its bond issue for an additional fee not to exceed 51,000. I will be the partner in charge of all work we perform for you. It will be my responsibility to ensure that you and your management receive good service. I will call upon other partners and staff in our firm for assistance as necessary. Government Auditing Standards-1994 Revision requires that we provide you with a copy of our most recent quality control review report. Our 1995 peer review repott accompanies this letter. We appreciate the opportunity to continue to be of service to the City of Atlantic Beach, Florida, and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agrce with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly your, PURVIS, GRAY AND COMPANY t Joseph J. Welch, C.P.A. Audit Partner JJW/db Enclosures Honorable City Commissioners City of Atlantic Beach Atlantic Beach, Florida -3- June 23, 1998 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representation from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit wilt involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. As required by the Single Audit Act Amendments of 1996, our audit will include tests of transactions related to federal award programs for compliance with applicable laws and regulations. Because of the concept of reasonable assurance and because we will no[ perform a detailed examination of all transactions, there is a risk that material errors, fraud or other illegal acts may exist and not be detected by us. However, we will inform you of any material errors and any fraud that come to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a single audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand [ha[ you will provide us with the basic information required for our audit and [hat you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements retrains with you. This responsibility includes the establishment and maintenance of adequate records and related controls, the selection and application of accounting principles, and the safeguarding of assets. Management is also responsible for identifying and ensuring that the entity complies with applicable laws and regulations. We understand that your employees will prepare various schedules for us in advance and will be available to locate any invoices selected by us for testing. The workpapers for this engagement are the property of Purvis, Gray and Company and constitute confidential information. However, we may be requested to make certain workpapers available to certain grantor agencies pursuant to authority given to i[ by law or regulation. If requested, access to such workpapers will be provided under the supervision of Purvis, Gray and Company personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to certain grantor agencies. These grantor agencies may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. We expect to begin our audit in October 1998, and to issue our report no later than January 31, 1999. Draft reports will be submitted in accordance with the schedule in your request for proposals. Honorable City Commissioners City of Atlantic Beach Atlantic Beach, Florida -2- June 23, 1998 In planning and performing our audit for the year ended September 30, 1998, we will consider the internal control in order to determine our auditing procedures for the purpose of expressing our opinions on the City of Atlantic Beach, Florida's general purpose financial statements and on its compliance with requirements applicable to major programs and to report on the internal control in accordance with OMB Circular A-133, and not to provide assurance on the internal control. We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to [he general purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose financial statements. (Tests of controls are required only if control risk is assessed below the maximum level.) Our tests, if performed, will be less in scope than would be necessary to render an opinion on the internal control and, accordingly, no opinion will be expressed. We will perform tests of controls, az required by OMB Circular A-133, to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each of the City of Atlantic Beach, Florida's major federal awards programs. Our tests will be less in scope than would be necessary to render an opinion on these controls and, accordingly, no opinion will be expressed. We will inform you of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, sununarize, and report financial data consistent with the assertions of management in the general purpose financial statements. We will also inform you of any nonreponable conditions or other matters involving internal control, if any, az required by OMB Circular A-133. Compliance with laws, regulatiots, contracts, and grant agreements applicable to the City of Atlantic Beach, Florida is the responsible of the City's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatements, we will perform tests of the City's compliance with certain provision of laws, regulations, contracts, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance with such provisions, and we will not express such an opinion. Our audit will be conducted in accordance with the standards referred to in the second paragraph. OMB Circular A-133 requires that we plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with certain provisions of laws, regulations, contracts, and grants. Our procedures will consist of the applicable procedures described in the OMB's compliance supplement. The purpose of our audit will be to express an opinion on the City of Atlantic Beach, Florida's compliance with requirements applicable to major programs. Gr June 23, 1998 AUDIT ENGAGEMENT LETTER Honorable City Commissioners c/o Mr. Nelson Van Liere, Finance Director City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233-5445 We are pleased to confirm our understanding of the services we are to provide for the City of Atlantic Beach, Florida, for the year ended September 30, 1998. We will audit the general purpose financial statements of the City of Atlantic Beach, Florida, as of and for the year ended September 30, 1998. Also, the document we submit to you will include the following additional information that, except for certain statistical information in the Board Covenant Continuing Disclosure Section, will be subjected to the auditing procedures applied in our audit of the general purpose financial statements: ^ Combining Statements, By Fund Type ^ Schedule of Net Revenues in Accordance With Bond Resolutiotls ^ Pension Schedules ^ Bond Covenant Continuing Disclosures Our audit will be a single audit conducted in accordance with generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the provisions of OMB Circular A-133, Audits of States, Local Government, and Non-Profit Organizations; Chapter 11, Florida Statutes; and the Rufes of the Auditor Generaf, and will include tests of the accounting records of the City of Atlantic Beach, Florida, and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statement(s) are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the Schedule of Expenditures of Federal Awards and on the City of Adamic Beach, Florida s compliance with laws and regulaticnsand its internal controls as required for a single audit. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the single audit engagement, we will not issue a report as a result of this engagement. The management of the City of Atlantic Beach, Florida is responsible for establishing and maintaining internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal awards programs are managed in compliance with applicable laws and regulations. Certified Public Accountants 2831 Ringling Boulevard, Unit 106-B • Sarasota, Florida 34236 • (941) 365-3774 • FAX (941) 365-0238 MEMBERS CR AMERKAV A\D LIORIDA I~FRUTES CK [fRT61FD PUBIK ACCIX:MMVES MEMBER Of AMERICAN IVBiIiUTE CK CERTIFIED rVBIK ACCOII~~nM'TS RRNATE COMPMIES AnD S.E.C. RRACTKE SERIONS CITY OF r~tlaitle ~eaek - ?Coalda _.'_-_'~~tv. MEMORANDUM Date: July 7, 1998 ~1,, (]( To: Jim Jarboe, City Manager I From: Nelson Van Liere, Finance Director /~. _~_~ ~~ 800 SENINOLE ROAD ATLANTIC BEACH, FLORIDA 32?33-5335 TELEPHONE 1903) 237-5800 FAX (903) ?37-5805 SL'NCOM 85?-5800 Subject: Purvis Gray and Company Audit Engagement Letter to be signed by the Mayor BACKGROUND: An engagement letter is a standazd component of the annual audit and is used to confirm an understanding of the work to be performed by both the City and the auditors. The engagement letter puts into writing the responsibilities of both the auditors and the City. The auditors are to perform the same services that they have done in the past and as described in the engagement letter. The City is to assist with the audit by answerine questions, providing documentation and preparing reconciling schedules. The Engagement Letter also contains the fees, and the date the report will be delivered. RECOMMENDATION: The City Commission authorize the Mayor to sign the Engagement Letter to confirm the understanding of the division of responsibilities between the City and Purvis Gray and Company in the completion of the Annual Audit. ATTACHMENT: Purvis Gray and Company Audit Engagement Letter Portion of the Agreement between The City of Jacksonville and The City of Atlantic Beach fiscal year less 3.2907 mills. The same 3.2907 millage reduction shall also be used for each additional fiscal year for which this Agreement is in existence. 2. The respective Mayors, through their representatives, shall commence discussions during FY 95-96, and shall endeavor to complete within that year or as soon thereafter as possible to consolidate the 1982 Inter-local Agreement and this 1995 Settlement into a working document with a primary effort to design a framework for their long-term relationship. In the event the parties are unable to reach an agreement on a new Inter-Local Agreement, then the current Inter-Local Agreement of 1982, as modified by this Agreement, shall continue in effect. 3. Services - Jacksonville shall continue to provide Atlantic Beach the services required under the 1982 Inter-Local Agreement. As provided in that agreement, Jacksonville shall not discriminate against Atlantic Beach in the future provision of those county services provided to residents of the City of Jacksonville. 4. Landfill - Jacksonville shall continue to provide free landfill disposal of garbage and refuse to Atlantic Beach residential premises (4 units or less, as defined by Section 382.102(1), JacksonviZZe Ordinance Code (1991)) as outlined in paragraph (2-A) of the 1982 Inter-Local Agreement and to those 3 . Page 11 Portion of the Agreement between The City of Jacksonville and The City of Atlantic Beach In 1993, the City of Atlantic Beach brought suit against Jacksonville alleging, among other things, that Jacksonville breached the inter-local agreement. In order to resdlve the issues raised in that lawsuit and to further clarify the governmental relationship that exists between Jacksonville and Atlantic Beach, the parties agree as follows: 1. Tax Rate - For FY 1994-95 Jacksonville levied taxes of 11.3158 mills in the General Service District (GSD). In accordance with the terms of the 1982 Inter-local Agreement, taxes of 9.5251 mills were levied upon Atlantic Beach property owners for FY 94/95. This resulted in an actual millage difference of 1.7907 mills between GSD property owners and Atlantic Beach property. Beginning in FY 95-96, Jacksonville shall adopt a budget and shall set its GSD millage rate in the manner it has consistently followed since consolidation and which is prescribed by the Charter of the City of Jacksonville and the Jacksonv;lle Ordinance Code. After setting the GSD millage rate for FY 95-96, the millage rate to be charged Atlantic Beach property owners shall be calculated by reducing that GSD rate. by 2.2907 mills. For example, if Jacksonville shall set the GSD rate at 11.3158 mills for FY 95-96, then the rate to be levied upon Atlantic Beach property owners shall be 9.0251 mills. For FY 96-97, the Atlantic Beach rate shall be the established GSD rate less 2.7907 mills, for FY 97-98, the Atlantic Beach rate shall be the GSD rate set for that fiscal year less 3.0407 mills, for FY 98-99, the Atlantic Beach rate shall be the GSD rate set for that 2 • Page 10 1 SECTION I 1998 CERTIFICATION OF TAXABLE VALUE dew10 ROllp6 DUVAL Year County To ATLANTIC BEACB (USD3 ) p.ulu of Tung Aun,ory) (1) Current Year Taxable Value of Real Property for Operating Purposes S 554 , 244, 470 (2) Current Year Taxable Value of Personal Property for Operating Purposes E 18 , 460 , 618 (3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes S. -0- (4) Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3) S 572 , 705 , 088 (5) Current Year Net New Taxable Value (New Construction + Additions .Rehabilitative S 10 , 047 , 425 Improvements Increasing Assessed Value By At Least t00ek + Annexations -Deletions) 562 , 657 , 663 (6) Current Year Adjusted Taxable Value (4) - (5) S (n Prior Vear Final Gross Taxable Value S 543, 563,153 (From Prior Year Applicable Form DR-403 Series) I Oa hereby certity the values shown herein to be correct to the best of my knowledge and belief. Wtne55 my hand and official signature at JACKSONVILLE ,Florida, this the 1ST day of JULY tg 98 , % ~ A'~7-seialnu~~ F~ 9ipnarvl. of %aq,ry Appra's.r TA%ING AUTHORRY: If this portion Of [he form IS not COmpleleQ In NULL yOUr Au[herRy well be Oen160 I HIM CerlniCa[Wn ' and possibly lose its millage levy privilege for the tax year. If any line iS inapplicable, enter WA a -0.. SECTION II (8) Prior Year pperating Millage Levy S per 51.000 (9) Prior Year Ad Valorem Proceeds (n x (8) S (70) Current Year Rolled-Back Rate (9) _ (67 E per 57,000 (7 t) Curren) Year Proposed Operating Millage Rate S per 57,000 (12) Check one (i) TYPE of Taxing Authority. ~COUnty _- IMunicipali[y ~Indepondent ~Dependenl ~Municiprrl Service ~Mulfi-Ccunry Special Dipric[ Special DINICf Taxing unit (73) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MART®, PLEASE SEE REVERSE SIDE (14) Curren[ Year Millage Levy for VOTED DEBT SERVICE S per 57,000 (75) Current Year OTHER VOTm MILEAGE S per 57,000 DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22) I (76) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts i 8 MSTU's levying a millage. (The sum of Line (9) from each DistriM's Form DR-420) (77) Total Prior Year Proceeds: (9)+ (767 S (78) The Current Year Aggregate Rolled-back Rate: (77) + (67 S -per 57,000 (79) Current Year Aggregate Rolled-back Taxes: (4) x (78) S (20) Enter Total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal S Taxing Authority, all Dependent Districts, b MSTU's if any. Line (17) x Line (4) (27) Current Year Proposed Aggregate Millage Rate: (20) r (4) S per 11,000 (22) Current Year Proposed Rate as a PERCENT CHANGE of Rdled-back Rate: % [(Line 21 + Line 18) - 7.001 x 100 Date, Time and Place of the first Public Budget Hearing: I do hereby certity the millages and rates snows herein to be correct to the best Of my knowledge and belief, FUHTHFA, I certiy that all millages comply with the provisions of Section 200.071 or 200.087, F.S. WETNESS my hand and official signature al ,Florida, this the day of , 79_ SIpn.I,,,. anE TiW of U41 Aam.,yewv. Onk+r Narew a Pnveieei ~«aWn Yainp AOO,.u Marne a Croup Pence cxT snl. ae nnarle """°" `° """°" Page 9 SF~ INSTRUCTIONS ON REVERSE SIDE Atlantic Beach that they previously had been paying to Jacksonville for services already being provided. C. This is the last opportunity the City will have to raise taxes without impacting the citizens because this is the last yeaz of scheduled reductions per the inter-local agreement. D. The estimated revenue from .25 of a mill is $136,017 Page 8 Millage Options General Information: 1/10 of a mill = $54,407 in estimated tax revenues. Keep the millage at 2.9221 mills, the same as 1997-98. Impact: A. Estimated Tax Revenue to the City will be $1,589,826. B. Estimated increase over current budget is 87,880. C. Increase over the rolled-back rate is 3.5141 D. Total Millage will be reduced per inter-local agreement by .25 of a mill assuming Jacksonville keeps the same millage rate. 2. Adopt the Rolled Back Millage of 2.8229 mills. Impact: A. The increase in property value is off-set by reducing the millage rate to a rate that on average will mean the taxpayer will pay the same taxes as the current yeaz. Individual property owners taxes may be more or less depending on the change in their property valuation. B. The rolled-back rate does not take into account the new construction, additions or rehabilitative improvements increasing assessed value by 100%+ annexations less deletions. C. Estimated "Tax Revenues to the City will be $1,535,855 D. Total millage will be reduced by .25 of a mill per the inter-local agreement and by .0992 mills from the roll-back for a total reduction of .3492 of a mill. 3. Raise the City's Millage Rate while still having a lower or same Total Millage Rate. Background: The City of Atlantic Beach negotiated a 1.5 mill decrease over four yeazs for the taxpayers. Based on the assessed valuation by the property appraiser, this represents $859,057 in estimated tax revenues that the City's tax payers will not pay to the City of Jacksonville. The City wind receive some of this tax money by raising The City of Atlantic Beach's Millage Rate. Impact: A. Assuming that the City of Jacksonville keeps its millage the same, the .25 mill reduction as a result in the inter-local agreement would allow the City of Atlantic Beach to raise the millage up .25 of a mill without raising the total tax millage to the tax payers. B. This action would basically mean that the taxpayers would be paying taxes to Page 7 City of Atlantic Beach Tax Revenue Budget Information F 1997-1998 1998-1999 Chan a Percent Increase (Current ear rosstaxablevalue 543,563,153 572,705,088 29,141,935 5.36%~: 'Prior Year Operating Millage ~ in Mills 0.0029221 i 0.0029221 2.92210 2.92210 0 ~ 0 0.00% 0.00%I ~,RevenueGenerated 1,588,346 1,673,502 85,1561 5.36%I Bud eted95%of ross 1,508,929! 1,589_,826 80,898 5.36%'. I .Prior Year Actual Budget and Proposed 1,501,9461 1,589,826 87,880 5.85%i Table of revenue generated from various tax millages applied to gross taxable value Certified Gross Taxable Value 5572,705,088 Projected Revenue at Current Millage x 95% 1,589,826; Percentage Increase Increment Proposed Over Rolled Revenue at Proposed of .01 mill Millage Back Rate Revenue 95 Percent Less Curtent Rolled Back Rate 2.8229 0.00% 1,616,689 1 535,855 (53,972) 0.0092 2.8321 0.33% 1,621,958 1,540,860 (48,966) 0.0100 2.8421 0.68% 1,627,685 1,546,301 (43,526) 0.0100 2.8521 1.03% 1,633,412 1,551,742 (38,085) 0.0100 2.8621 1.39% 1,639,139 1,557,182 (32,644) 0.0100 2.8721 1.74% 1,644,866 1,562,623 (27,203) 0.0100 2.8821 2.10% 1,650,593 1,568,064 (21,763) 0.0100 2.8921 2.45% 1,656,320 1,573,504 (16,322) 0.0100 2.9021 2.81% 1,662,047 1,578,945 (10,881) 0.0100 2.9121 3.16% 1,667,774 1,584,386 (5,441) Current Millage 0.0100 2.9221 3.51% 1 673 502 1,589,826 (0) 0.0100 2.9321 3.87% 1,679,229 1,595,267 5,441 0.0100 2.9421 4.22% 1,684,956 1,600,708 10,881 0.0100 2.9521 4.58% 1,690,683 1,606,149 16,322 0.0100 2.9621 4.93% 1,696,410 1,611,589 21,763 0.0100 2.9721 5.29% 1,702,137 1,617,030 27,203 0.0100 2.9821 5.64% 1,707,864 1,622,471 32,644 0.0100 2.9921 5.99% 1,713,591 1,627,911 38,085 0.0100 3.0021 6.35% 1,719,318 1,633,352 43,526 0.0100 3.0171 6.70% 1,725,045 1,638,793 48,966 1 ! 10 Mill Increase 0.0100 3.0221 7.06% 1,730,772 1,644,233 54,407 Neptune Beach - 1997 3.3829 19.84% 1,937,404 1,840,534 250,707 Beach - 1997 3.9017___38.22% 2,234,523 2,122,797 532,971 Note: If Atlantic Beach raised millages to Neptune and Jacksonville Beaches' rates, the City would receive additional tax revenues a~ shown above. Page 6 Office of the Property Appraiser Duval County Florida Summary of 1997 Actual Millages Urban Duval Water Flonda 1997 Service School County Management Inlantl Final District D~stric; Boartl Government _ District _ __Nav;ganon _ Millages Town of Baldwin 1.3703 9.8750 7.9751 0.482C 0.0500 19.7524 Atlantic Beach 2.9221 9.8750 7.9751 04820 0.0500 21.3042 Duval County (ezcl Beaches and Baldwin) 0 0000 9.8750 11.0158 0 4620 0 0500 21.4228 Neptune Beach 3 3829 9.8750 7.9751 0 4820 0.0500 21.7650 Old City of Jacksonville 0 5719 9.8750 11.0158 0.4820 0 0500 21.9947 Jacksonville Bea: h 3 9017 9.8750 8 6651 0.4820 0.0500 22.9738 1997 Actual Millages 1997 Actual Millages for Beaches 3.9017 i 3.3829 2.9221 z I __J c Atlantic Beach Neptune Beach Jacksonville Beach Page 5 City of Atlantic Beach Tentative Budget Calendar Fiscal Year 1998-1999 ... ... r~' ~ ~91k~ _ -~R May 4 to Preparation of budget requests on-line, current year Department Heads June 10 budget review. June 10 Submit Detail Budget Requests on-line Department Heads June 10 to Review of on-line requests, Meetings with Department City Manager July 10 Heads for explanations and justifications Finance Director Department Heads July 1 Receive Certification of Taxable Value Property Appraiser July 1 to Preparation of Proposed Budget City Manager August 7 Finance Director Department Heads July 20 - 31 State Revenue Estimates provided Department of Revenue July 13 or City Commission to adopt proposed millage rate and City Commission July 27 schedule a public hearing to consider the Tentative Millage Rate and Tentative Budget. This information is to be presented to the property appraiser within 35 days of Certification of Value (August 4, ] 998). August 12 Proposed Budget submitted to the City Commission Ciry Manager Finance Director August 24 Tax notifications to be mailed within 55 days of Property Appraiser Certification, (TRIM notice of proposed property taxes). August 17 to City Commission Workshops to review Proposed Budget City Commission September 3 City Manager _ Suggested meeting dates: Monday, August 17th; Finance Director Wednesday, August 19"' and Wednesday. August 26th. Department Heads August 28 Advertise in paper for public hearing on adoption of Property Appraiser Tentative Budget and Proposed Millage (the property City Clerk appraiser will also notify property tax payers with TRIM Notice ). September 3 to Must hold public hearing to adopt the Tentative Budget City Commission September 18 and Millage (F.S. 200.065 ) September 25 Publish Trim notice in local newspaper Finance Director September 28 Final Hearing to approve Budget and Millage Rate City Commission Page 4 Recommendation: To comply with the TRIM requirements. I am requesting that the City Commission decide on a proposed millage rate and set the date for the Public Hearings on the Proposed Millage and the Tentative Budget at the Commission meeting July 13, 1998 so that this information can be included on the Certification of Taxable Value form DR - 420, signed by the City Manager and forwazded to the Property Appraiser's Office. The Commission may choose to delay setting the date until the July 27, 1998 meeting to allow for the School Boazd and the City of Jacksonville to set their dates. Comment: Typically, the City of Jacksonville and the School Boazd do set their dates eazly and that information should be available by the July 13, 1998 City Commission meeting. I also would like to suggest that the first priority date be Monday, September 7, 1998 to allow time to advertise for the second hearing which could then be held on Monday, September 14, 1998, a regulaz City Commission meeting night. Please call me if you have any questions regazding this matter. Additional Information Attached: 1. Proposed Budget Calendaz 2. Summary of 1997 Actual Millages with Graphs 3. Schedule of Tax Revenue Budget Information 4. Table of revenue generated from various tax millages applied to gross taxable value. 5. Three Millage Options to consider 6. Copy of Form DR-420 Certification of Taxable Value Copy of Pazagraph 1 from inter-local agreement Page 3 .... .... .....e . tee. _ .. -. ,.- s.:.i4; Possibility of litigation. The rising cost of Sanitation Services will lead to lowering transfer to the General Fund. All of the above issues aze competing for the same resources in the General Fund. Last year, the estimate for tax revenues represented approximately 27% of the resources available to the General Fund. As required by the TRIM section of Florida Statute 200.065, the City must report the proposed millage and the date for the public hearing on the tentative budget to the Property Appraiser's office within 35 days of Certification of Taxable Value, form DR- 420, (August 4, 1998). The Property Appraiser includes the Proposed Millage and the date of the Public Hearing on tax notices sent to property owners. Attached is a copy of the Certification of Taxable Value form DR - 420. The bottom half of the form is used to set the millage and in so doing, the following information will be considered: Current Millage Rate 2.9221 Rolled Back Millage Rate 2.8229 Proposed Millage Rate Current Yeaz Certified Taxable Value $572,705,088 Value in tax revenues per mill $572,705 Budget at 95% of revenues per mill $544,070 Difference of 95% of Current and Rolled Back Rate Revenues $53,972 The City Commission is to decide on a Proposed Millage Rate and a Date for the Public Hearing. Tentative dates per the attached calendar give the range of September 3, 1998 to September 1$, 1998. The only regulaz commission meeting for September which falls in this range is the September 14, 1998 meeting. These dates are tentative and may need to be changed depending on the School Board and the City of Jacksonville scheduled meeting dates. The City of Atlantic Beach's meeting cannot fall on the same dates as the School Board's or Jacksonville's because our tax payers need to be given a chance to attend all meetings. Also please consider that setting the proposed millage high will allow for the Commission to lower it at the Final Hearing, however setting it low and then raising it at the final hearing would be extremely difficult because the City would then be responsible for notifying individually all property owners of the increase. Page 2 CITY OF >4tlaktic beat! - ~louda. (/~ ~' ~- /3- ~ ~' 800 SEMI\OLE ROAD ~_ _ ____________ ATLA\TIC BEACH. FLORIDA )2213-Si:S - ~ - TELEPHO\E 1901) ]:7-5800 j~L^ FAx 190:1 217-SSOi ------ -~-'3.~. ~+-v. SU\C'O~I 852-5800 ME1V)~RANDUM Date: July 7, 1998 ~n~~ '~° To: Jim Jazboe, City Manager ~~~~ From: Nelson Van Liere, Finance Director (,rf./ Subject: Setting the Proposed Millage Rate and Tentative Budget Hearing Date. The budget process has begun and with it comes the annual task of matching the City's anticipated resources to the growing needs of the community. As of now, I am not aware of any new revenue sources that are to be expected for the upcoming year. It does appear from recent discussions at Commission meetings that there aze many new needs. Each yeaz, the City submits a spending plan based on providing the current level of services while attempting to keep the costs of providing those services down. When higher levels of services aze proposed, funding from existing resources becomes more difficult. This is why the setting of the millage becomes such an important decision at this time. It is also important to recognize the successful negotiation of the inter-local agreement a few years ago which will provide for an additional .25 of a mill reduction this year of the taxes paid by our citizens to the City of Jacksonville. Some of the issues of recent discussions which are of great concern and should be taken into consideration when making this decision are as follows: • Additional Parks to be constructed will need to be maintained, lighted, inswed and in the case of Dutton Island, an additional employee, building and vehicle were discussed. • Much needed street repairs, resurfacing and striping should be more aggressively addressed . • Anticipated depletion of City reserves in many funds including enterprise funds which make transfers to the General Fund will not have revenues to replenish those reserves.. • Reducing reserves down to minimum levels in order to fund current capital projects, mainly the Core City area, will leave no funds for needed projects outside the Core City area. • On-going maintenance expenses related to those new projects including the purchase of specialized equipment such as vacuum truck. • Maintenance of Town Center. • Additional staff, overtime and wages. • Additional Pension Expenses such as the addition of a pension attorney services. PRELIMINARY COST ESTIMATE FOR DATE: July 7, 1998 SANDPIPER LANE SIDEWALK AND STRIPING FROM PLAZA TO DONNER ROAD (WEST SIDE OF SANDPIPER LANE) ATLANTIC BEACH. FLORIDA BASE BID ITEMS CONCRETE SIDEWALK 4" THICK, (LABOR TO INSTALL) 900 FEET x 4 FT. WIDE 400 SY $22.50 $9,000 CY OF CONCRETE, 4000 PSI, DELIVERED 44.44 CY $70.00 $3,111 TOTAL PRELIMINARY CONSTRUCTION COST ESTIMATE $12,11 ~ CONSTRUCTION CONTINGENCY 10% $1,211 TOTAL BASE BID SIDEWALK COSTS - $13,322 UNDER SEPARATE PURCHASE ORDERS ASPHALT BIKE LANE (ASPHALT BY EXIST. CONTRACT WITH LADY J) 900 FEET x 2 FT. WIDE 200 SY $9.63 $1,926.00 PLUS LIMEROCK BASE 6 INCHES THICK (LIMEROCK UNDER CITY PURCHASE) 900 FEET x 2 FT. WIDE 50 TONS $10.20 $504.90 LIMEROCK INSTALLED BY CITY FORCES PAVEMENT STRIPING -REFLECTIVE PAINT (SEPARATE P.O. TO ROSE SERVICES PER QUOTE) 4" WHITE 2 LINES 2,112 LF $0.10 $211.20 4"YELLOW 2 LINES 2,112 LF $0.10 $211.20 TOTAL $422.40 TOTAL COSTS SANDPIPER LANE IMPROVEMENTS $16,175.40 FUNDED UNDER ROAD AND STREET ACCOUNT FOR ROAD AND MATERIAL SUPPLIES NO. 0015002-541-5300 v ~~ fi-- aQ N ~~ ~ ~a o~ ~ z ~' ~ X O w 0 J F a N V J m a ozo p ~ W p ~~ ~o N V <p Z U Q W p~ oQ U <o W ~a 0 ow S r O p Faa z H ~ Z ~ w ~ _o a F- J Q S a Q H X W r U if7 aI F- w Z W ~ ti W ~ U W ~ d' Q 0 N ~ p WUl a3w F-U N W N Z W N C.7 Q a~ Z Qo ~ Q o ~ ~ w c~ ~ o ~ J ~ ° F- o w ~_ w ~ ~ a s _ ~ ~ W N Q W m ~. o ~ a ~ ~ J 2' Z p w w F -- ~ ~ z 3U > O Q J w a J J }m ~ o w ~ w c~ o 0 J w O w~ ~_ zw 3 a ~~ N Y Q a a ~ ~ ~ ^~ 1 ~ N w ~_ - ~x - - . ~~''o k,zN a~~ ~~ Z J ~ M /Z/~ ^Y.. y, LPL Z aQz ZJ Z O `° U w O a~ ~~ 2_ a~ ~ ¢~~ a J o"m °o Q3- ~ZY O UW w U ~ ~ a. J N ~ O W ` W Q f Z U w w ~ Y 1"' Z d J O ~ J W ~ so > J ~ 3 3 w wo z cn .. ____ _ ~~ ,,.. ......_,~xs w_._.zs:. Y ~~~~~ ~~ _ ~~ ~~ ..~ n Z ~_ Z ~ J ~ Z W Q ~.. ~ ~ J 0 ~ Z W ~ ~ CA W Z ~__ ~__ . , .. .. e . _ _. _.~._ ..._ ~...:. AGENDA ITEM NO: S t~ COMMISSION MEETING DATE: 7 ,~"q0 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: COSTS FOR CONSTRUCTION OF SIDEWALK AND STRIPING ON SANDPIPER LANE pp SUBMITTED BY: James G. Jacques, Assistant to the Director of Public Works~T DATE: July 7, 1998 // BACKGROUND: In accordance with City Commission requests, the Public Works Department has investigated the construction of concrete sidewalk on Sandpiper Lane from Plaza to Donner Road. In reviewing the pedestrian and bicycle traffic, the Pubtic Works Staff sees a need to provide a path for bicycles as well as for pedestrians. Staff recommends adding a two foot wide asphalt bike lane between the existing asphalt and the four foot wide new sidewalk. A white edge stripe will accent the separation between vehicle asphalt and bike asphalt. The sidewalk will eventually match with future sidewalk to be constructed on Donner Road under CBDG funding in FY 97 and FY 98. The attached sketches and cost estimates describe the recommendations of the Public Works staff, and are summarized below: Estimated Item DescriQtion Costs 900 feet of 4 feet wide concrete sidewalk on the west side of Sandpiper Lane from Plaza to Donner Road, to be Bid for lowest cost. $ 13,322 Pavement Striping, Double Yellow center stipe and Two White edge stripes, Reflectorized Paint, under Purchase Order $ 422 Asphalt Bike Lane, 2 feet wide between asphalt and sidewalk, with City Forces installing the Limerock Base, and asphalt installed under City Contract 2 431 Total Estimated Costs $ 16,175 The funding source will be from Public Works Department Road and Street Account for Road and Materials Supplies. RECOMMENDATION: Authorize Staff to develop a bid package to construct the sidewalk on Sandpiper Lane, and utilize Purchase Orders to construct the asphalt bike lane and install the roadway traffic stripes. ATTACHMENTS: Sketches and Cost REVIEWED BY CITY MAN DAT[: 0!/2)/f4 TIMC: 01:06 iM T0: 4ar0 1 •3 (1011 /f166t0 ~~ CERTIFlCATE;OF LIABII ;Caa43:oo it N+rtL4 11nd Co 270314 'P.O. Hox 29611 !CAezlotb HC 28229 a- i Tati: ~D1_aol tNSURANCE~g1~191 < ' ~ :,". ~; 1I1atl I:tRTIFIGITE IS ISSUED AS A IMT7ER OF INFORMATpA ONLY AND CONFERS ND RIGHT9 UPON 111E CERTFICATE HOLDER. THIS CERTIFICATE DOES NOT AAFND, EXTEND OR AL7Ep THE COVERAGE AFFORDED BY THE POlIC1E3 BELOW ~ coavANr 'Frew le 800-418-5462 Frla 701-536-0278 I A ldrtfosd Ondezlrritezs Iea1. ra'IAeD ~ caenlwr i ' L 8 Asztford size Iftsnzef/ee ' Divezsifad Ltgineezing I coeoAln ~ Intorrlational, Ine. C i 5778 Riverview Drive I ~~ i St 1lugul/tifw py 32084 D :COVERAGES - . - .. :.:. ....... : _: _; . _ _ -~ TM6IS TO CFJtTtY TINT TIE P'QI(ZS OF WSIMANLE US7ED BEIOW WIPE lEBi 63U®>0 TIE EBUIED NAfEDAlD1IE FOR TIE PW(.ry pp40D i It4)1(71TED, NOTMAI}IST1M41E1G AITT REOUREAENT, TFRN OR CDIDITON OF ANT CONTRACT OR OTHER DO(IAENT 1111TH RESPECT TO WHOP THS ' CER71F1T/1TE IINYBE 651ED OR AMIY PER7711N, TIE DQIR/II1CE AFFORDED ET 7IE POLIClS DESU!!Ep FEREIN IS SIIB,ECT 70 ALL THE T611f5, i i EtaUSa71E AP4)C01OI110NC OF 4UOIPggE6 l14IS A1DYNi WYIMVE BEENIIEOU®1`1BY PIID Q/y16 i Ii TCOR ~ TWF fi M.4IRAKF i Pp r:r MaPFR ~ DATE WOdYYt ; lLIE Fpm i IYTfi ~ ~---- -- i . I--Imo"""'"""`' ; i - , 4eauAraIECA,E i s 2000000 I i 8 ~ COtatDID.1l (EiER Atl1WfU1Y ~ 22S8ALQ546Q ~ 11/14/97 i 11/14/93 iFY001A.'B~fbON-A00 ~s 0 I ' OLAa6 tN2 U Ol:f:lAt i • I ' ~OMT411'6iGWINAGItrT51'FIDII i tN$1N1Lawrawrr I c 1000000 ~ IkAWD i IDDDDOD f = j $~ I ~ ~ FEe Dw~ua I/w.w.t ~ ; s 9DDD00 I ~rED ExPWrawreae Is 10000 ~ 1MITTNOP>,E UraalTr ~ I ~A111'AUIt~ ~ f.Ot9E09rlFlM j i i If I L~A1L ORt'®Mf106 I i sc1eDlArn Avroe ~ i iaaaartlAm i i : mw F.,.wr. I f ' IKlcr:wrtcti; ' r" i i ~ MIa1lJ1MlI: Y)I(}y t i I I aookr wlm IPw av~l I F-- i s 1'. I ---~ i ~. _. ____ ___. ~_ ~ I I FAroFRTr pllwefF I T I 1 . ~GIRl1(E IMBIOV i i ; .N1f001LY. EA ACfa~Nt t iANY wTO t Ny i ~ i ~OiNBt 7HW wT00Al Y. ~ . . -_..... I ~ -__ I i HL - f ~ I i tl~W KOtxxl ' f . AOGI~GtiE ' i ElCE55 UABl1TY ~~ ! , EACNOTl.IggFx.E ' f ~ lAa3RELLAfORY I t-~ UI~EN 1lNM U1R1wI11A I(i(t1 I ~ I .A(i0RE0ATE I I ;f ~ f YNINFk Mr(AM~WlAppI PIU ' .. .... _.__. ... . ' 1 Elil01ERff1YEllrv I j ' ~ i . , ~ I 11F F "`~Rim" ~«4 122FiCH25625 iw FAfN AttYSRr 11/14/97 ~ 11 14 c 100000 ~ P ,A ~ ~ i / /98 ~Ef asESS-Pnc.u.r c SOOODO OFFKHtS ARE. ___~~UGL "0116! --_-. ~ IETfX#ASE.~EIP:V~FE t 1DDOD0 T3 !HOP 223H71LQ6462 ~ i 11/14/97 11/14/98 ~ ?ROYEIIT! i i I 1200 i j L'ESOPFnP160FFIMM7M51lOfitTO1SnEMUE318fEf.W IIElf6 i I i I I s TECF~TICAL CONSULTATG SERVICES AGREEMENT E1~IT B corrrErrrs B=1 Certificate of Liability Insurance (Ctity of Atlantic Beach Named) ~BeeeTe~ C+/J ~ Beach ~ D.1wl. lwc Jwly, 199d Ayr ~f6 Jul 09 98 08:SSa D. E. I., Inc. In the aml the Client rnakes a clam against D E.1.. Inc., or otleRwise, for any alleged ertm. omissions or other as arising out of Ne perfortrunce of its professional semces, snd to the ttst that the C'heut Gds lu prune such e181ItC Iha1 Ne Clialt shall pay 111 costs, including anorney's (ees, incurred by D.E 1., Inc., N ddtnding itself appinst the claim. Atrthorizatlons This contract is for Health Safety and Emironmenta] Consuhine Scrrvices for City of Atlantic-F3each_to be performed by D.E.L, Inc. for the Client. Client Client Name: Cite of Atantic Beach Client Address: 800 Seminole Koad Atlantic Beach, Florida 32233 Signed by: Print: Title: Date: James Jarboe Ciq Manager D. E. I., Inc. 5378 Riverview (hive St. Augustine, Florida 320&i (90J)461-6666 E Nait; tdryga a, ol.com Signed by: Print: Title Date: p.3 /~-S D. E. I., lac. Diversified En~neeriag International, Inc. 5378 Riverview Drive, St Augustine, Florida 32084 Professional Services Agreement 1. Billing Materials and expenses an billed at cost. D.E.I Inc. will invoice City d Atlantic Reach, the client,. bi-monthly for all fees and expenses with payrtur>t due on receipt We are pleased to offer yea a 2% discount on each invoice if payment is made with in 10 days d invoicing A service charged 1.5% monthly d the outstanding balance 30 days from original invoice date will be added to all payment. For your accatmtit>g records D.E. L's employer identifiption number is: # 54.2048783. 2. Warranty and Liability D.E.I., Inc. wamnts that eta services are performed, within the limits prescribed by its Clients. In ^ mercer consistent with that Iwd of care and still ordwrily exercised by members of the same profession cturently practicing in the same locality tinder similar canditloos. ]Yo other warty of represeatriion, tither expressed or implied, is in its proposals, contracts, or ~~. D.E.I., Inc. is not respensible for the existence deny hanrdous, toxic. m otlavwix dangerotu substmce or dangerous at the stile, and its wu~msatien 16aetedc is is m way commensurate with the potential risk of injury m loss that may be cause by exposure to sorb subataaces m canditioes. Accordingly, nor withstanding amt other profesdons herein, D.EI., Inc. its employees, sttbconttaUors, and agents accept ao liability deny loss or injury arising 5om any such pre~atistmg m Cliem-generated dangerous substaxe or cooditroa at m near the projeu site. D.E.I., loc., its employees, subrmtracton, and agents shall not be tiabk fm indirert m consequential damages. including without limitatien loss of use cod toss oCprofits. In addition to the limitations expressed above. and not withstaadieg any other provision herein, the liability of D.E.I., Lu. its employee, subcoatraQms and agents shall be limited to injury m loss to the extent caused by the negligence of D.EI., Inc. its untrxtors m and/or agents hereteder, and the liability dD.EI., hrc. from injury m loss arising from pmfessioaal errors and omissien and/or envvoamental iatpaummt m pollutrw shall nd exceed twice the amamt of orc fce fm the specific service bring performed teller This agreement . The liability of DEL, Inc., its employers, submotractors, and agents fm soy at6er claim(s) of my find shall not exceed twice the amotot of the of our foe fm the serviw ruder this covtrad The Cheat agroes to indemnify and bola harmless D.EL, far.. its employees, sabcemaaors, and ,gents against cod from soy claim, liabiliry, anorney's or other defense cost incurred because of 1) injury m loss caused by the action or omissions of the G7ieffi, its a®loyers m eta other agents, contractors m subwatraUOrs, m 2) say third party claim arising from the performaoee of service tender this agrermeot by D.E.I., Inc., its employers, sobwotrrtms, and agents to the extent the liability and costs exceed the rdevaot amotnt D.EI., Iae. liability specified above sad doe nor rank moldy form the negligence m willful mixendud of D.)3I., Inc.. its employees. agents m subcontractor:. ,~ 0 V v 0 v fi CI d ~} y Q '~ L O v K A rr7 _J r c fi 0 V Q 1 d d 0 ~~ 4 d i= ~ Y ° v m ~ e a v l ~ ~ ~ ~ ~ y ~ ~I ~ ;w ~i~ gg M g ~ ~ ~ ~ ~ ~ i3 ~ ~ ~I g M I~ ~ g y ~ ~ w ~ ~ ~ ~ ~ ~ M M M I m~ M ~ s N M t ~ ~ N N IP N. m ° ' N C A VV Q }j'~ W n P ~ v OI • P N S lPY j ~ 0 0 ~'~ '~` t ~ Ji Y m ' <~v gj m m N N .N: m Y m N Y 0 0 0 N m m m m~f O m m O Y Y a Im ~^ m N ~ s N O 'pj. 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O r~ _~ CrrY OF ATLANTIC BEACH SCOPE OF WORK/COST OPTIONS SCOPE OF WORK/PRODUCTS PROPOSED BY D.E.L, INC. • One City-Wide PSIvI/RMP Policy • Five Site Specific Policies and Procedures • Seven Process Operating Procedures • Five ItMP Documents and Files • Five RMP Source Applications • Five RMP Source Submittal Packages in Hard and Electronic Formats (includes Worst Case, Alternate Case, Indoor/Outdoor, etc) OPTION A -TURNKEY APPROACH. • PSM/RMP-.D.E.I.,hic. witl work with the Cities' teams to develop policies and procedures, and site-speciSc operating Pro~~• • PSM/RMP-.Develop P&ID phu bock Bow • PSM/RMP- Implement programs, dcvebping workshop, HazOp lead and do reports, as well as staff training Subtotal 524,520 • RMP in 1999- Devebp application, RMP submittal with air dispersion - model, risk assessment and impacts. Subtotal S16,112 OTHER DIRECT COSTS AND Subtotal S1,560 OPTION A TOTAL 542,192 6.2 Terma and Conditions Terms of payment for fees, and expenses are bffied bi-monthly with payment due on receipt net 30 days. Materials, and other expenses will only be billed at cost. Travel expenses for our staff outside a 50.mile area from your plant are baled at cost. Travel time is charged at half the normal hourly fee schedule. Mileage is charged at 50.30 per mile. (To abeimizs costs we plan to use local D.E.I., Inc. staff for all site acKivities. ) For your accounting records DEI's employer id~tification number is: # 59-2048783. 63 Discount Terms and Conditions We are pleased to offer you a 29'o discount on fees for each invoice ifpaym~t is made with in 10 days of invoicing. A service charge of 1.5 % monthly of the outstandmg balance 30 days from original invoice date wi71 be added to all payments. A Professional Service Agreement is attached for your review, and approval. Please return a signed copy. 6.4 Billing Rates The fee schedule for installatioa of the PSM / RMP program are base on the following hourly fee struchire: Professional Cateeorv Houriv Rate Data Entry 527.00 Engineer/Pipe Designer 550.00 Meteorologist 560,Op Principal Engineer 565.00 Project Manager/Faci'W' ator 580,00 I.esd Meteorologist 590,00 /} - ~ 6. Proposed Cost for The City of Atlantic Beach, Florida 6.1 Time and Material Cost Estimate D.E.I., Inc. will perform the scope of work defined in this proposal. The fce schedule for implementation of PSM and submission of RMP programs is on a time basis not to exceed 542,192. The fce schedule includes materials, and other e~enses as separate line items. The details are outlined in the attached Work Schedule for Atlantic Beach. Below is a summary of the cost for D.E.I., Inc. team involvement: We recommend a phased approach to mcet both technical requirements ofthe program and help spread the cost over a seven to ten month period. Note the program has to be complete by )une 21, 1999 to comply with EPA program submittal deadlmes. TABLE OF FEES FOR D.E.L. INC. FEE ESTIMATE Phase 1, through 5 to provide one PSM/RMP policies and procedures for Atlantic Beach. With five facilities and seven S22,291 processes operations and maintenance procedures. Phase 6 and 7 to devdop RMP risk assessment, application and submittal package for Atlantic Beach with five applications, and 514,647 seven processes. Estimated materials, training manuals, and other ezpensea ~~ Total Work Materials and Eznenses 542,192 Without an approved scope change, the fce schedule will not excced the estimate. _~:._ __ . __~ ,~ _..._ .~. ..:U.:. _ PROJECT VALIDATION AND WRAP-UP REPORTS: 7.1. REVIEW REVISIONS OF ALL REPORTS AND DOCUMENTAITON The validation process includes both City review and update ofthe D.E.I. and Sullivan generated final drs8 documents listed above. The Snsl draft package wdl be submitted to Atlantic Beach's management. Upon receipt of the proofed copy D.E.I. and Sullivan will make the necessary revisions and prepare the documents for final submittal 7.2. WRAP-UP MEETING AND TRANSMITTAL OF REPORTS Transmittal of all documentation hard and electronic copies. All ofthe preceding analysis w171 be documented m the final report, inchldmg methods used, and the resuks ofthe analysis. The report wig be written to satisfy reviewers from EPA or OSHA. The agencies w~71 have sufficient documentation so they can conduct sn independent analysis ifthey choose. A catalogue of all the tasks and subtssks complaed w171 be inchrded and cross referenced , for easy access. Included for your completion wHl be a project evaluation form of D.E.I.'s and Sullivan's performance. The evahuation form wiII highlight areas that w171 improve the progam and create a better product. Page 18 of 18 h'le :Athmtic TA 018-01 2.11.7 Quality Assurance of Equip~at for new ficdities. These requ¢ements w~ be part of item 2.11.3 above and based on each City's existing preventative maintenance progam 2.11.8 Document of Suitab~7ity of Equipment. These requiremcets wffi be part of item 2.11.3 above and based on each City's existing preventative maintenance program. 2.11.9 Check Equipment is installed properly. These requirements ~ be part of item 2.11.3 above and based on each City's existing preventative maintenance progam. 2.11.10 Document for Maintenance Equipment and Spare Parts are suitable. These requirements w:71 be part of item 2.11.3 above and based on each City's existing . 2.11.11 preventative maintenance progam 2.12. HOT WORK PERMIT: Policy and procedure meeting 29 CFR 1910.252. Check existing policy for conformance. 2.13. MANAGEMENT OF CHANGE: DEI will provide a written Policy and Procedure includmg, technical base, impact, time, authorizations, notification, training. How it is affected by and interacts with preventative maintenance progam in place. 2.14. INCIDENTS AND ACCIDENTS: DEI will review the existing City policy for conformance with PSM requirements. It is assumed it does meet the PSM standards requirements . Requires each City develops the past five years incident /accident history when develooinp MI insoection oeriods. This is also used in the RMP submittal package. 2.15. EMERGENCY PLANNWG & RESPONSE: DEI will review the e~dsting City policy for conformance with PSM re9uirements~ It is assumed it does meet the PSM standards requirements . Page 10 of 18 fik :Athmtic TA 018-01 .. . _ s.. ... _._ .. ~ .. . ._.~d.. , .._ contractor should provide the City, including safety logs, training records, etc., when working on covered processes. 2.9.2. CONTROL OF ENTRY This will be a separate policy that restrict entry of the Contractors and others untrained staff and visitors from the PSM areas. It defines safety logs, training rewrds, etc. 2.10. PRE START UP SAFETY REVIEW: This P&P will be part of the Main PSM written P&P item 2.01 above. This will include s checklist to complete prior to phmt start up or start up after modifications. 2.11. MECHANICAL INTEGRITY: Operating procedures and maintenance plus training, tests, and 'inspection documentation, frequency deficiencies, records retention etc. DEI wffi develop a highly efficient Mechanical Integrity Policy plus maintenance work instructions (WI) and WI for the inspection and testing of each critical system components. Elements of the Mechanical Integrity Program included per the OSHA standard and RMP rule are: 2.11.1 Equppmeat list is to be provided by the Chlorine system manufacture. It should include: pressure vessels, piping systems (valves, etcJ, relief and vent systems, emergency shut downs, controls, pumps, DEI will review the list using City's P&IDs 2.11.2 Written Procedure to Maintain Integrity for Production Maintenance and DEI will develop a MI P&P which defines the required preventive maintenance, tests and 'inspections. This will be based on the new WIs developed for City's preventive maintenance program 2.11.3 Training for Maintenance Activities inchrdmg repay, inspection and testing. Will be part of item 2.11.2 above and based on each city's existing preventative maintenance program and the documentation supplied by the equipment manufactures. 2.11.4 Inspection & Testing Requirements are to be provided by the Chlorine equrpmcet manufacturer. These wiII be used to develop Wls to include: Inspection and Testing Methods Test Procedure Certification Method Recommended Period of Inspection 2.11.5 Test and Inspection Documentation. These requirements will be part of item 2.11.3 above and will be meshed with on City's existing preventative maintenance program 2.11.6 Correction of Deficiencies and Document. These requirements wr71 be part of item 2.11.3 above and based on each City's existing preventative maintenance program Page 9 of 18 file :Atlantic TA Ol&01 by the Chlorine equipment manufacture. It should include information on all items of the checklist as, design criteria, codes, PBtID, relief valve sizing, and other critical data. 2.6. PROCESS HwzOP WRITTEN P&P THE HAZ OP ST[1DY. DEI will provide a separate policy and procedure. It wifl define the methods to be used for conducting the Haz OP study. 2.7. OPERATING PROCEDURES DE[ will develop OP's based on ones used by City of Atlantic Beach today, the Chlorine system vendor supplied items, plus each city of safe work practices. 2.7.1. OPERATING PROCEDURES: DEI wi71 develop a P&P to address: initial startup, normal, en.~rgency, emergency shutdo-.w, temporary, normal shut down operations. 2.7.2. OPERATING LIMIT: One section of the P&P will define required limits for operation ofthe system typically includes temperature, pressure, vohrme, flows, and all critical perimeters (Maximum capacity). 2.7.3. SAFETY AND HEALTH: One section of the P&P will define required for the prevention of exposure, actions if exposed, and QC during operations. 2.7.4. SAFETY SYSTEMS: One section of the PBcP w~ define required safety systems including work instructions, certification, and safe work practices needed for the Chlorine system These are required in both the operating procedures and w~71 be included in the maintenance WI. 2.8. TRAINING: This document will be, the written City Policy and Procedure. It will define: initial and refresher training plus records retention requirelt>cets. 2.9. CONTRACTOR EVALUATION: DEI will develop P&P for contractors. This P&P defines the requiremems for contractors including injury log for the covered process. 2.9.1. CONI'RACfOR RECORDS; This will be part of the Contractor PBcP above. It defines documwts which the Page 8 of 18 fik :Atlantic TA Ol&Ol 2. PROJECT DEVELOPMENT: Project Development will begin once the "Front End Scope" is completed and recommendations agreed upon. Revision to or drafting of the needed documents will be conducted. We will initiate development ofthe prioritized procedwes following the "Document Checklist" and the "Front End Scope" recommendations. This portion of the project typically takes several months. The actual time will be dependent on yow Chlorine system installation, commissioning, and startup time table. The Snal project scope, staffing level committed by City and DEI. (Attached is the summary table which list proposed DEI staffing and time commitments. DEI staffing time commitments may change based oa City's needs developed during the fast phase. DEI staff increases beyond the defined scope will only occw based on a change request approved by City.) Sections to be reviewed to meet PSM needs. 2.1. PSM/RMP HIGHLY HAZARDOUS CHEMICAL POLICY This a city wide policy is the key document for PSM and RMP. It defines all the regulatory requQements and how it will be implemented by the city at its treatment plants. The document contains all 14 of the OSHA / RMP elements and additional requirements of the RMP standard. 2.2. APPLICABILTTI' This section defines which facilities, processes, chemicals, and personnel are subject to the regulations. It is a city policy however it defines the site activities. 2.3. DEFINITIONS OSHA and EPA have precise definitions as "catastrophic emission", `process", etc. These are listed along with typical abbreviations and acronyms as "MSDS" used by the city. 2.4. EMPLOYEE PARTICIPATION: Develop the written plan for the implementation of Chlorite PSM program It wiD enswe eurployee participation in all phases ofthe program. It will include a section for each of the 14 items required by the PSM standard. Each section wi71 also address the requsements of EPA's RMP rule, other OSHA and City standards. 2.5. CHEMICAL INFORMATION ABOUT CHLORINE AND SULFUR DIOXIDE Material Safety Data Sheets (MSDS) and site generated speciScstions for ofthe covered chlorine and sulfur dioxide and associated process are expected to be completed and available for PSM Team review. Process information is available from the chlorine and sulfur dioxide vender and equipment manufactwers. It should 'include all items listed in the checklist. DEI will develop a block Bow diagram and recommend an engineering fle or document system for all required process information. Technology is to be provided Pa>;e 7 of 18 file :Athmtic TA Olg-01 1.5.1. DEVELOP POLICY AND PROCEDURE Develop complete policy or procedure where none e~dst. For each policy and procedure DEI will provide a final draft of each document. After City`s review these documents will be finalized (See the PSM Required Documents, Policies & Procedures list attached.) 1.5.2 Make Major Modifications Make major modifications to eadslmg documents to meet PSM requirements. This includes procedures and P&ID of each installation. (This assttmes a PBcID is available for each treatment process at each plant. If not available DEI can make P&ID's for the project) 1.5.3 Perform Minor Modifications Perform minor modifications to e~dsting documents to meet PSM /RMP requirements. DEI will propose a course ofaction needed to complete the project in a timely manner. 1.6. MAKE TASK ASSIGNMENTS: In view of City's resources, identify City's staffto participate as PSM Team Members. Team members should represent Engineering, Maintenance, Production, Purchasing, and Safety Departments. It is critical an employee from both Maintenance and Production be part of the team besides the management representative. Assign responsrbHities to City and DEI staff. It is at this point that a clear choose of job task assignment can be made. DEI recommends City employees participate in PSM Team which wiIl oversee and review writing of Policies, Procedures, and Work Instructions developed by DEI. It is the essence to have employee involvement. Your employees first hand knowledge of daily operations and maintenance practices w171 ensures a better procedure. 1.7. PRaiECT SCt1EDULING: Once the scope and task assignments are complete scheduling will be conducted. 'This will map the sequence and course ofthe project. The project Development, Validation, Implementation, and Wrap-Up phase are reviewed below. 1.8. WORKSHOP IN WRITING OPERATING PROCEDURES: A half day Workshop is given to City team members who will be involved in both the writing and the review of the Operating Procedures. This sets the team goals phu the format and standards in procedure development and starts the members all offon the same footing. Page 6 of 18 file :Atlantic TA 018-01 1.4. EVALUATE ORCANIZATION~ INTERACTIONS, AND RESPONSIBILITIES Evaluate the departments involved in the covered process. This is needed to define the facility organvetion, responsibilities, and interaction of each group. (The Opening PSM City Team meeting should provide much of this information.) Their capabilities including time, availability, technical skills, and your management philosophy are key to ensure the PSM policies and procedures fit. 1.5. DEFINE SCOPE: Based on the document review DEI with the City's management approval, wi71 define the scope. Actions require your provide the all the relate documents, policies and procedures for each treatment plant.. Policies and procedures critical to developing the PSM program will be defined. DEI has developed easy to follow policies, procedures, and work, iastructioas. This organisation reduces the needed documents, is logical, can be followed by staff and regulator alike plus it is efficient. The policies and documents are organized as follows: • Overall PSM Program Policies. It defines all sub parts listed, items 1 to 15 of the Checklist or items 2..01 to 2.17 ofthe Work Schedule. Many sub parts have separate detailed policies or procedures, thus the overall PSM policy only refers to these. (Each City has some sub policies, as Lockout TagOiit in place and minor modifications which maybe required are included in this scope of work. ) . Mechanical Integrity Policies and Procedures. This is a major section and thus sub sections are broken out. The time requvement permits implementation of a preventative maintenance program. The significant additions are for writing maintenance work instructions and the inspection and testing protocols. It is assumed that the equipment manufacturer preventative program system can used. It is imperative your staff generate and track the documentation requved by the PSM / RMP Standard. Chemical/Process Specific Procedures: These review all pertinent items for your covered system. It contains the equipment list that is the key to your process. Similar equipment will be gouped for ease of maintenance. • Test Work Instructions have to be developed for your maintenance program Specifications will be provided by the chlorine and sulfur dioxide system manufacturer. These should 'include how to test and inspect a type of unit. These will be used to develop the procedures and protocols. Work instructions on how to remove, replace or isolate probes, coatrol valves, pumps, etc. will be developed. This phased policy and procedure approach is easy to follow. It reduces paperwork, and meets all PSM requvemeots. Page 5 of 18 file :Athmtic TA 018-01 S. PSM Project Wrap-Up and Transition to RMP Preparation: Once the project is implemented conduct the final document audit and project evah~ation. In, the TurnI{ey proposal, a through Audit of the program is conducted. This is required by the regulations and has to be conducted again once every three years. Typically we use the audit form and protocol used by OSHA. 6. RMP Application, Permit, Project Devdopment:. 7. RMP Project Wrap-Up and Transition to RMP Preparation: includes review of the rough and final draft documents by the city staffwith a Closing Meeting. This meeting ensures each criteria has been satisfied and transmit the final work products to Atlantic Beach and. At tbat time, our staff also will conduct follow-up training to answer how Atlantic Beach and can maintain their own RMP Program in the future and complete all routine updates. 1. FRONT END SCOPE DEVELOPMENT: This is an evaluation, deSnition, and scheduling section. DEI will evaluate the current status of City's operation to include: opening PSM Team meeting, process analysis, document review of your current P&Ps and the new Chlorine system manufacturer provided documents, organization needs, scope definition, task assignment, project scheduling. The actual documents, plant equipment, and operations for your Chlorine and associated chemicals will be evaluated. Availability of both documents and City's staff is critical to ensure rapid and thorough completion of the Scope Development. DEI is prepared to start this phase in May or at City's earliest convenience. Tasks in this section include: 1.1. OPENING PSM CITY TEAM MEETING & PSM INTRODUCTION: A kick offmeeting of your team is recommended. The team members should inchtde staffwho represent: employee engineering maintenance operations,purchasing,plus safety/heahh/environmental areas. A combined chlorine and sulfur dio~dde team meeting would reduce staff commitment. 1.2. CONDUCT PROCESS ANALYSIS: Obtain a through understanding of the Chlorine Collection, Storage, Transfer, and Shipment Process Operations. This scope is based on tours of each water and waste water plant provided your operating department staff. 1.3. PERFORM DOCUMENT REVIEW: Follow the attached PSM Document Check List items 1 to 14 inchrsive. The Check List has `status" numbers which will be confirmed. The project scope includes the 15 PSM sections, some of which you have already wmpleted. The PSM Section requires interaction with nearly all other sections. A review of your erdsting City programs is critical to developing an easy to follow, concise and thorough PSM program. The 16th section to the end are for RMP aad are required to be completed by June 1999. Pa>;e 4 of 18 file :Atlantic TA 018-01 The Technical Approach organization is efficient and self duetting. At your request I have developed this approach. This is a `°furnlCey" system which will requee DEI perform the tasks of writing and facilitating implementation oftlte project. The TumICey Approach will require your staffinvohrement but rely on DEI staff for most of the work assignments. We recommend using two major sections to implement the PSM and RMP progams. The first is installation ofthe PSM standard policies and procedures at each of the treatment plants. This would include all of the PSM requirements and the 13 prevention progam sections of RMP which are like the PSM standard. Phase 1 through 5 cover this in the approach below. From the kick off of the project schedule three to four months is needed to complete this portion ofthe work. After this is complete we recommend development of the RMP requirements for submittal to Florida State DEP. These are covered in phase 6 and 7. The 1tMP Program developed by us will comply with EPA's requirements including electronic submission. Second, it wIll meet requirements of OSHA's 1992 PSM Ptogam 29 CFR 1910-119. More importantly it will be tailored to meet the heahh, safety, maintenance and operations culture of your water and waste water treatment plants and its employees will have a comprehensive PSM / RMP Program. D.E.I. will ensure the PSM / RMP Program is integrated into both your existing policies and procedure especially the plant's emergency and maintenance procedures. Each section ofthe project is reviewed in the Technical Approach. We expect to refine the work requirements during the Front End Scope Development Section. A Project Estimate Table is attached to the Technical Approach. The table presents the work breakdown for each phase of the project. These tables are working documents and based on our meeting will be revised to meet you needs. Once the specific program is chosen based on you needs a fnal proposal wIll be submitted to reflect the work schedule and associated Costs. . FIVE PHASES FOR IMPLEMENTING YOUR TURPENTINE PSM PROGRAM 1. Front End Scope Development: Can start in May or at Atlantic Beaches earliest convenience. It is critical aIl current Atlantic Beach documents are available for review. 2. Project Development: To start on completion of Front End Scope Development. The bulk of the work for the PMS / RMP prevention progam falls under the Development phase. Again ensuring a through compliant progam with all the needed elements. 3. Project Validadoo: Document approval certification can be simuhsneous with the Development This phase requires your team review and make changes to the draft documents wmpletely and return them to DEI for final revisions. On receipt of the corrected documents your staffwIll sign of and approve the final edition. _ 4. Project Implementation: Start at the completion of Validation dependent on Atlantic Beach staff availability. Consists of HazOps review, training, certification, and putting policies into rue. (We typically provide a Video operator/editor for training workshops). Page 3 of 1S file :Atlantic TA 0113-01 Table of Treatment Plants and Processes by Chemical for Atlantic Facility City Type of treatment Chemical Chemical Subjeet to quantity in use on quantity in regulations site storage on site Atlantic Beach Atlantic 1 Water Chlorine 4,000 m. Chlorine 4,0000 m. Clz PSM & 1tMP Treattttent Plant Atlantic Beach Atlantic 2 Water Chlorine 4,000 m. Chlorine 4,0000 m. Ch PSM & RMP Treatment Plant Atlantic Beach Atlantic Waste Chlorine 4,000 m. Chlorine 4,0000 m. Clz PSM & RMP Water Treatment pmt Sulfur dioxide Sulfur dioaride SOz PSM & RMP a,ooo m. a,ooo m. Clz PSM & Buccane: r 2 Waste Chlorine 4,000 m. Chlorine 4,0000 m. Ch pSM & RMP RMP Water Treatment pmt Sulfur dioxide Sulfur dioxide Sdz PSM & RMP 4,000 m. 4,000 m. Atlantic Beach Buccaneer 3 Water Chlorine 4,000 m. Chlorine 4,0000 m. Ciz PSM & RMP Treatment Plant Atlantic Beach Buccaneer 4 Water Chlorine 300 m. Chlorine 600 m. Not Applicable Treatment Plant only 900 m. on site The proposal is based on the above understsndmg ofthe water and waste water fac~7ity. Page 2 of 18 Sle :Atlautic TA 018-01 A- DIVERSIFIED ENGINEERING INTERNATIONAL, INC. Technical Approach M TA-98-118-01 For the City of Atlantic Beach, Florida PROCESS SAFETY MANAGEMENT PROGRAM IMPLEMENTATION PER 29 CPR-1910-119 HIGHLY HAZARDOU$ CHEMICALS AND Hazards Assessment and Documentation Preparation for RISK MANAGEMENT PROGRAM SUBMISSION 112 R , PER 4O CFR-68 HIGHLY HAZARDOUS CHEMICALS FOR CHLORINE AND SULFUR DIOXIDE, WATER & WASTE WATER OPERATIONS UNDERSTANDING OF TECHNICAL LSSUES This Technical Approach (TA) is designed to address the Chlorine, and Sulfur Dioxide Systems needs of the City of Atlantic Beach Florida. The proposal addresses two similar regulations. Both regulations are required by the federal governments Clean Air Act Section 112 (r) (7 ). The Srst is OSHA's regulation 29-CPR-1910-119, Process Safety Management (PSM) of Highly Hazardous Chemicals. It is regulated by the State of Florida Department of Labor and Employment Security. The second is si~ler it is EPA's standard 40 CFR-68, Risk Management Programs (RMP). RMP is regulated by the State of Florida Department of Environmental Protection (DEP) but requires an application and program submission for of site wnsequence of a catastrophic release. The TA descn'bes the hazards assesmrent and development of the act is as de5ned by the EPA standard 40 CFR-68, Risk Management Programs (RMP). Included is a brief audit to ensure compliance and the ongoing success of your Process Safety Management (PSM) Program. The scope ofthe project will cover two listed chemicals. Each is above the threshold quantity of both the OSHA's and EPA's Regulated Highly Hazardous Chemical (PIRG) lists. The threshold quantity in pounds which bring a process under the regulation is included below: listed HHC OSHA EPA Name Threshold PEL Threshold End Point Eud Point • Chlorine -. 1„5001b. l ppm* 2,500 lb. 0.0087 mg/L or 3 ppm • Sulfur Dioxide 1,000Ib. 5 ppm 5,0001b. 0.0078 m¢/L or 3 onm The water and waste water facilities operated by each city were visited and evahlated. Our thanks to Br. Harry McNall ,Tim Townsend and Rob Marsh of Atlantic Beach for the guidance and information each gave us. Each water treatment facility had chlorine addition. Each of the waste water treatment facilities had both chlorine and sulfur dioxide addition. Not each facrity had threshold quantities of each chemical and is not subject to regulation. Below is a table of the treatment facility by city showing the number and type of che~mcal cylinders. Currently sulfur dioxide used is not subject to EPA as only about 1,050 pounds are on site and the threshold quantity is 5,000 pounds. Below is a listing of the facilities Page 1 of 13 fo: -m TECI~iICAL CONSULTING SERVICES AGREEMENT EI~~TT A coriTErrrs AA=1 Understanding tN Technical Issaes A-2 Cost for We City of Atlantic Beach A-3 Scope of Work/Prodacts A-4 Table of PSM / R.MP turnkey A Program Implementation Cast work schedule A-5 Professional Service Agreement (With Signitm-e Block) Agreenrnt beAVeen CiryAtlaMic Beach ~ D.EI. /xe !aly, 199d ~ ~ y6 . _.a,~. -~ z..._..~. Jul 09 98 09: 54a TECHNICAL CONSULTING SF.KVICES AGREEMENT 11 a Causes of action beh~+aen the parties to slits Agreemau pertaining to aas or failures to as shall be deemed to have occtu7ed and [he applicable statutes of limitations shall corrmratce to rwr not later that[ (1) the date of substantial corrtpletion for acts or failtues to as occuntrtg poor to substantial completion of CONSULTANT s ertgurcenng services pursuatx to the Agroement: of (ii) the date of issuance of CONSULTANI`s final invoice for aas or failure to as ocarmng after substantial completion of our eq®neering servree5 pursuant to this Ageenrmt. 1 I.5 Nothing asttatned in this Agrcemern shall create a contraautl rdatiatshrp with or a cause of anion in favor of a third party against either OWNER or CONSULTANT. 116. This Agreement shall be governed m all respects by the laws of the State of Florida 117. !f any of the pro~isiotts corxained in this AGREF._AgNT are hdd iovabd, illepal, or unenforceable, such utvahcLty, illegality or unarforepbib[y Hill not affea any other provision, and this AGREEMENT will be construed as if such invalid illegal or unenforceable provision had never beets camamed herein 11 8 Any TOTAL COST provided in a Addrnda rurder this agrcematt aril arty invoia»g tftercxutder are subjett to adjttstntent to e~clttde any stgrxficant sums by wt,i C}r owner deterrntnes the same to have btu[ increased due to inaccurate incomplete, or wnaureu wage rates, dtrrxt cost and sub Consultant costs, provided, OWNER shall make all such adjtr~nwtts within one (1) year fdlowing the temrination or completion of the Addenda SerNCeS 1 [ .fir CONSULTANT warrants that rt Fws not tirrployed or raained any company of person, other than a bona fide employce workntg soldy for CONSULTANT to solicit or secure t}ns Agretmtent IN WI"I:VFSS K71F.REUP, the parties hereto have caused this Agreentett to be exeaned ittdrvidually or by their duly attrhorized officers CONSULTANT: Disersificd Engineering International, Inc. B} ~.~~.~r ~, ~~.,.Qe " Thomas C J. Drygas l/ ~ j~ Its Presid\ent_ _ ~t _~ OWNER: CI'I'1' OF ATLANTIC BEACR B,': James Jarboe City Manager p.2 .4g~eentear bem•een Cily~.lr/antic I3eacb & D.,<I. lac Ja/y, /s~va Page 6 of 6 TECHNICAL CONSULTING SERVICES AGREEMENT 10 -OWNERSHIP OF DOCUMENTS 10.1 All original doc~mmmts, including, but not limited to drawings, specifications, reports, boring logs, 5eld notes, laboratory test data, calculations and estimates, prepared by CONSULTANT as indnimrntc o{' service pursuant t0 this Ageemcart, shall upon c~ori>pletion become the property of the OWNER. OWNER ogees that all docrmments of any nature furnished to OWNER or OWNER's agents or designees, if not paid for, will be returned upon demand and will not be used by OWNER fm any purpose whatsoever. OWNER fiuther ogees that under no arc~m,aa*+ces shall be documents produced by CONSULTANT pursuant to this Ageement be used at any locaticn or fm any project net expressly provided for in this Ageement without the written pemrission of Diversified Engineering Irrtematiooal, Inc.. The OWNER shall have the right to obtain copies of all doarmeots subject to payment for reasonable costs of reproduction. ARTICLE 11 -MISCELLANEOUS 11.1. Any notice required or penxritted hereunder shall be deemed to have hem duly given if the same shall have hem sent via certified m registered mail (return receipt requested). or by any commerdal express delivery or courier service (with receipt), with postage or other drarges prepaid, in an envelope addressed to the party to whom notice is to be given, at the address shown below. CONSULTANT: Diversified Engineering International, Inc. 5378 Riverview Drive. St. Augustine, Florida 32084 Attention: Thomas C. Drveas President OWNER• City o>y Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Attention: James Jarboe Citv Honegger 11.2. OWNER and CONSULTANT each binds itself, its successors and assigts to the other party of this Ageement and to the successors and assigns of such other part with respect to all covenants of this Ageenrart, Neither OWNER nor CONSULTANT shall as~gn this Ageemern without the prim written mnsent o£the other party. 11.3. This Agcement represents the entire and integated Ageemmt behveen OWNER and CONSULTANT and supersedes all prim negotiations, representations m Agemrents, either written m oral. This Ageenran may be amended only by written instnrmem signed by both parties, Agstatrnt betwetn City Atlantic Beach do D.~j. lnc Jrtly, 1994 Pape S oj6 TECHNICAL CONSULTING SERVICES AGREEMENT 6.3 With respect to censtrudion activities based upon designs and permits proared hereunder, CONSULTANT shall provide appropriate certification to OWNER and all penrmtturg agenties retlectirrg censtruction as built. Therefore, CONSULTANT shall be respaasible for arranging and coordinating inspections at intervals and frequendes suffitient to base suds certification,. CONSULTANT shall notify OWNER pronnptly regarding any material deviations from the design and/or permit the ~urction. 6.4 All inspection services shall be identified by Addenda. ARTICLE 7 -TERMINATION 7.1 This Agreement or any Addenda hereunder may be terminated at any time by OWNER at its convenience upon notice to CONSULTANT and, in such event, CONSULTANT will be paid for Services r®dered prior to die termination but sha11 nd be entitled to prospective profits on Services not performed, CONSULTANT shall have a reasonable amount of time, after recap[ of termination notice, to terminate its activities. OWNER ogees to pay CONSULTANTS reasonable costs assotiated with such ter~natian. ARTICLE 8 -INSURANCE 8.1 CONSULTANT prries, and will continue during the term of this Ageement to carry - Workels Compensation/Employers' Liability, Commerdal General Liability (including Caotractual Liability and Completed Operations), and Business Automobile Lia 'briny, astir as occurrence based polities in the amounts and on the terms set forth in Exhibit B, attached CONSULTANT may provide the required coverage for these polities in combination of primary and umbrella or excess liability ;.,m,~,ce polities. CONSULTANT also now carries, and will continue during the Temr of this Ageem~ to carry, Professional Liability Insurance on a claims-made basis in the amounts and ce the terms set forth in Exhibit B, attadred. ARTICLE 9 -PERMITTING 9.1 The OWNER herein admowledges that several local, state and federal enviro regulatory permits may be required for the OWNER'S project. The CONSULTANT wall assia the O~'JNER in preparing these permits at the OWNER'S direction through appropriate Addenda. However; the OWNER admowledges that it has the responsibility for submitting, obtai~g a~ abiduog by all required permits unless a Addenda provides otherwise. Fuuthermore, the OWNER holds the CONSULTANT harmless from any losses or liabilities from sudr pemritting or reguatory action; provided, tbe foregoing does not constitute ao indemnity by tbe OWNER to the Consuha~ regarding any claims for loss or liabilities asserted against the Cmc.~tr~„r bythird parties. Agresmenl bdrvan City Atlantic Beack do D.I. /nc July, /99d Wse 1 of 6 TECHNICAL CONSULTING SERVICES AGREEIvIENT 3.3 Payment is due from the OWNER upon receipt of invoice from CONSULTANT. OWNER shall make all payments in accordance with the Florida Prompt Payment Act. All requests for paymart shall itemize and identify with specificity fees drarged'in accordance with the fee sdredule in Exhibit "A". Appropriate supporting documemation of sub-cansultarrt costs and direct costs insured external to the CONSULTANT suffiaart to meet. OWNER'S audit requirements shall be submitted with the appropriate invoice. ARTICLE 4 -CHANGES 4.1 This Ageemart may be amended, altered or changed Drily in a written instrument signed by OWNER and CONSULTANT- provided however, that OWNER may reduce the Scope of Services herein without approval by CONSULTANT ARTICLE 5 -LIMITATION OF LIABILITY 5.1 Vfith respect to damages incurred by OWNER arising out of any error, omission or other professional neglig®ce for whid~ CONSULTANT is responsible heretnder pursuant to the standard referenced in Article 2.2 hereof, OWNER agrees that CONSULTANTS liability shall be limited to S 1,000,000. 00 (one million). ARTICLE 6 -CONSTRUCTION REPRESENTATION 6.1 With respect to construction activities based upon designs and pemrits procured hereunder, OWNER ogees that CONSULTANT will nd be expected to make exhaustive or rnruintrous on-site inspections but that periodic observations appropriate to the construction stage may be performed. his further ageed that CONSULTANT will not assume responsibility for the carrtractor's means, methods, techniques, sequences or procedures of construction and it is under-stood that field services provided by CONSULTANT Will nd relieve the contractor of his responsibilities for perfornning the work 'in accordance with the plans and specifications. The words "supervisions", "inspection", or "corrtrol", are used to mean periodic observation of the work and the conducting of tests by CONSULTANT to verify substantial compliance with the plans. speafications and design concepts. Continuous inspections by CONSULTANT does not mean CONSULTANT is observing placement of all materials. Full-time inspection means that an employee of CONSULTANT has bear assigned for eigtrt-hour days during regular business hours. 6.2 Should CONSULTANT provide periodic observations or monitoring services at the job ate during construction, OWNER agces that in accordance with generally auxpted construction practices, the contractor will be solely and complete]y responsible for working conditions on the job site, including safety of all persons and property during the performance of the work and compliance with OSHA regulations, and that these regnirements will apply continuously and not be limited to normal working hours. Any monitoring of the comractor's procedures conducted by CONSULTANT is not int®ded to include review of the adequacy of the cartractor's safety measures ni, on, adjacent to, or near the construction site. AgreemeN between City Atlantic Beach Qc D.Ic 1. Inc Jwly, 199d Pages oj6 TECI-INICAL CONSULTING SERVICES AGREEMENT There are two major section, item 2.3. 2 to 5, PSM and the second items 2.3. 6 and 2.3. 7. The timing is as follows. The first section is PSM policy development and installation. It is as follows: 2.3.1. Front End Scope Development, should take less than one month. 2.3.2. ProjeM Development will take from 3 to 6 months once the Front End Scope Development is complete, item 2.3.1 above. 2.3.3. Procedure Validation will take one day once Project Development is complete. 2.3 4. Project Installation will take one to two months This will conclude no later than the end of February 1998. 2.3.5. PSM Wrsp-up and RMP Transfer will take one week on completion of Installation ,item 2.3.34 above.. 2.3.6. RMP Application and Per®t Development will take up to two to three months. This section can begin any time Front End Scope Development is complete. Based on the Cities needs it can be don coinadentally with Project Development, 2.3.2. It can also start after Project Wrap-up and RMP Transfer, item 2.3.5 above. 2.3.7. Final Project Validation and Reports will be complete no later than June 20, 1999. This time table is very conservative. Based an Atlaruic Beadr staff s needs and work, the project can be completed by the end of January 1999. The Key to con~letion of the project on the above schedule is dependent on both DE[, Inc. and the City of Atlantic Beach. ARTICLE 3 -PAYMENT 3.1 OWNER agrees to pay CONSULTANT, or cause CONSULTANT to be paid, for Services rendered hereunder during the term of this Ageement the Authorized Amotrot in accordance with the fee schedule, method of payment and other terms and conditions set forth herein and in Exhibit A attached hereto. With respell to any specific Addenda, the TOTAL COST identified therein shall be anot-to- exceed limit for CONSULTANT's fees, direct costs and sub-ca~sultant costs combined, rmless otherwise specifically stated therarr and CONSULTANT may not charge OWNER amounts in excess thereof, unless otherwise specifically stated therein. - 32 For portions of the Services that are cost reimbursable, the CONSULTANT agrees to keep accurate records showing all charges and expenses incurred by tbe CONSULTANT. OWNER has the rigtrt upon reasonable notice, to audit (at any time up to one year after completion of the cost reimbursable portion of tbe Services) expenses, and disbursements made or incurred in cormearan with the Services to be performed and may examine any relevant records of the CONSULTANT. No examination of the records shall unreasonably delay or defer the obligation of OWNER to make payment of undisputed invoices from the CONSULTANT as provided hereir~ as long as sudr records are in order, and accurately reflect the CONSULTANT'S actual costs incurred. Agreemcnt between City Atlaruic Bench Bc D.L~ /. /nc July, 199d Page 2 oJ6 TECHNICAL CONSULTING SERVICES AGREEMENT This TECHNICAL CONSULTING SERVICES AGREEMENT ('Agreement') is enterod into as of and made. effective as of, between City of Athmtie Beach, a political subdivisim of the State of Florida (tbe'OWNER'), and Diversi5ed Engineering, I~eraationaL, Inc.(D.E.I. htcJ (the 'CONSULTANT'). On the terms and conditions hereinafter set forth, OWNER retains CONSULTANT and CONSULTANT accepts sudr retentim ro perform certain tasks, duties and services (hereinafter collectively referred to as 'Services"). Unless expressly provided otherwise in writing, this Agreement shall govern only Services defined in (Understanding of Technical Issues and Project Cast and Sd>edule) Exhibit ~ 'Scope of Services and Sdtedule". ARTICLE I -TERM OF AGREEMENT PLUS SE VICE AGREEMENT 1.1. The Term of this Agreement shall begin m the date hereof This Agreement shall be deemed a ccntinuing caotract within the meaning of Sedim 287.055, Florida Statutes, and as such does not have a spexa5c term:natim date, but is subject ro terminatim as provide in Amide 7. ARTICLE 2 -SCOPE OF SERVICES AND SCHEDULE 2.1.Tbe general scope of CONSULTANTS obligations hereunder shall be ro serve in a ceosultative capacity for OWNER, and to perform the Services necessary to accomplish the General Objectives and Tasks as set forth in Exhibit A. Understanding of Tedmical Issues & Project Cost and Fee, Service Ageement. Exhibit .A outlines the basic services and fee structure to be made a part of this Agrees. SpexaSc tasks and services and corresponding fees shall be identified for exdt project and shall be authorized by the OWNER upm executim of a Addenda to the Agreement. 2.2 The only warranty or guarantee made by CONSULTANT in cmnactim with the services performed hereunder, is that the CONSULTANT will use that degree of care and skill ordinarily exerdsed under similar conditions by competent and reprrtable members of the professim pradiauog in the same or similaz locality. No other warranty, expressed or implied, is made or intended by the caosulOng services or by famishing oral or written reports. CONSULTANT shall be liable ro OWNER for all work performed by sub-crosultaots retained by CONSULTANT as if such work had born performed dvedly by - CONSULTANTandapplyingthe foregoing standard... 2.3 The project so`redtile is dependent m both the OWNER and the CONSULTANT. Work is to start in July, 1998 and be completed 12 months later by Duce 20, 1999. AgreenrnJ bdrvesn City Atlantic Beach ~ D.EI. Inc Jaly, 199d Arjrl of6 . ., ....~ ._.a .a .: p. __.. ~ _,c.. _ .eE.r .. Yr~~Lt.w ALAN C. JENSEN Attorney a[ Law 935 North Third S[ree[ P. O. Bo:50457 Jacksonville Heach, FL 32240.0457 Alan C.Jensen Telephone (904) 246-2500 Fu (904) 246-9960 fate: 7 7 98 From: /T1Y lz~l'~ ~/~~-" ~,~o~ ENCLOSURE: ~~'~~'~AJ SPECIAL INSTRUCTIONS: ~~~G~i~/~~Q/'"~ ~~" - ~~ '_ ` ~ -~- " i~ Please sign and return ~~~~~~~ ~; Please sign before notary and return For your information Li Enclosed pursuant to your request [ ; Please telephone for an appointment L Please come in to sign papers Ci Please review and telephone me L Please record Please calendar date(s) C; Please file C; Please telephone as soon as possible C; Other ~~r~~~ . d~~-- By: AGENDA ITEM g~B DATE 7 - ~ 3- 93' CITY OF ATLANTIC BEACH STAFF REPORT AGENDA ITEM: EXECUTION OF AGREEMENT WITH DIVERSIFIED ENGINEERING INTERNATIONAL SUBMITTED BY: Karl Grunewald, Director of Safety DATE: July 9, 1998 BACKGROUND: At the Commission meeting on June 8, 1998, you will recall you authorized staff to negotiate a contract with Diversified Engineering International for professional services in connection with Process Safety Management and Risk Management programs. The contract has been reviewed by the City Attorney and is submitted for your approval. RECOMMENDATION: Authorize the City Manager to execute contract with Diversified Engineering International at a cost not to exceed 542,192.00 ATTACHMENTS: Contract REVIEWED BY THE CITY Service Sharing Agreement page 4. In witness whereof, the parties hereto cause those present to be signed by their duty authorized officers on the date6 intlicated below: James Jarboe, City Manager Date City of Atlantic Beach, Florida Richard A. Linn, City Manager Date City of Neptune Beach, Florida Service Sharing Agreement Page 3. SECTION V: LIABILITY Each agency will bear the liability arising from acts undertaken by its personnel pursuant to this agreement. All of the privileges and Immunities frpm~liability, exemption from laws, ordinances and rules, and ail pension, insurance, relief disability, workers' compensation, salary, death and other benefits which apply to the activity of such llreflghters, agents, employees, or personnel of any such agency when performing their respective functions within the territorial limits of their respective public agencies shall apply to them to the same degree, manner, and extent while engaged in the performance of any of their functions and duties extraterrltorfally under the provisions of this service sharing agreement. The provisions of this section shall apply with equal effect to paid, volunteer, antl auxiliary employees or personnel. Section VI: COMPENSATION All services performed under this agreement shall be rendered without reimbursement of either party or parties. The assisting agency shall compensate its employees or personnel during the time of the rendering or such service sharing aid and shall defray the actual travel and maintenance expenses of such employees or personnel while they are rendering such aid, including any amounts paid or due for compensation as a result of personal InJury or death while such employees or personnel are rendering Such aid. Nothing herein shall prevent the requesting agency from requesting supplemental appropriations from the governing authority havln9 budgeting jurisdiction to reimburse the assisting agency for any actual costs or expenses incurred by the assisting agency performing hereunder. . The assisting agency under this agreement shall bear the loss or damages to any equipment It furnishes and shall pay any expanse incurred In the operation end maintenance thereof. 7hia Agreement shall become effective upon the date heaeof and shall remain In full force and effect until canceled ny mutual agreement of the parties hereto by written notice by one party to the other party with sixty (60) days notice of said cancellation. Service Sharing Agreement Page 2. 3. Jacksonville Fire/Rescue's presence will be immediately requested by the dispatcher for ell the above emergencies. 4. Each fire department will provide and maintain a street and hydrant map book of its city for the other fire department. 5. Each fire department shall maintain its Current apparatus numbering system. 6. The Neptune Beach Public Safety Officer in charge of the Incident will report to the Atlantic Beach Incident Commander at any fire department emergency to coordinate communications between agencies. 7. The aiding fire department may recall its responding fire company for another alarm In their own city uD until that company is actually on the scene of the incident. e. To avoid confusion, each dispatch center and operating unit will identify fire department apparatus by jurisdiction name. Example: Neptune Beach Engine t to Atlantic Beach Engine 1. Section IV: OPERATIONS 1. As determined by the Atlantic Beach Fire Officer, manpower and equipment will be allocated when requested by Neptune Beach. 2. On arrival at the scene, and in the absence of any certified Incident Commander from another full-time fire agency, incident command will be assumed by the responding Atlantic Beach officer. 3. All fire department volunteers, police officers, and others will " report to the Incident Commander before taking any actbn on the fire scene. . 4. If the Atlantic Beach Flre Department arrives flret on the scene, It shall take all Initial aMion necessary to control the emergency and assume incident command. 5. Atlantic Beach may transfer or relinquish Incident command to another agency oonafstent with NFPA 1600. 6. If the Jacksonville Beach Fire Department or the City of Jacksonville Fire/Rescue Department is already on the scene, the Atlantic Beach firefighters will take direction from. their Incident Commander. ~~ ` y- ~3- ~ 8 MEMORANDUM OF UNDERSTANDING between the CITY OF ATLANTIC BEACH AND ITS FIRE/RESCUE DEPARTMENT an4 the CITY OF NEPTUNE BEACH AND ITS PUBLIC SAFETY DEPARTMENT SERVICE SHARING PROGRAM Section 1: PURPOSE This agreement is to establish the conditions of a service sharing program for structure fires in Neptune Beach. This memorandum of understanding wilt serve as an updated clarification of responsibilities outlined In Section V of the 1988 Fire Fighting Mutual Ald Voluntary Agreement between Neptune Beach, Atlantic Beach and Jacksonville Beech. This document formalizes the commitment of the City of Atlantic Beach is provide fire suppression response service to the residents of Neptune Beach as stated in an agreement between Atlantic Beach and the City of Jacksonville known as the 1995 amendment to the 1982 Interlocal Agreement dated 9-2&-95. Any changes to existing mutual aid agreements between Atlantic Beach and other fire agencies that impact on Neptune Beach will cause Atlantic Beach to notify Neptune Beach of the changes. Section I I: SG~'t j'~ t. When assistance is requested, the Incident Commander of the Atlantic Beach Fire Department will be in charge of all fire/rescue emergency operations in the City of Neptune Beach. 2. Each agency agrees to issue the appropriate written order to provide for the implementation of this agreement. Section 111: DISPATCH AND COMMUNICATION t. Service sharing aid will be requested for all reports of: a. Fire or explosions in buildings - " b. vehicle fires in garages or carports c. Water rescue emergencies In the ICW or ocean, not covered solely by lifeguards in shallow water. d. Incidents or fires involving hazardous materials e. Incidents Involving multiple victims f Any other alarm as requested by the responding Incident Commander. 2. The Neptune Beach dispatchers will contact She Atlantic Beach Fire Department dispatch by telephone automatically when receiving notice of one of the above emergencies. Immediately after this notice, Neptune Beach volunteers will be alerted t0 respond to the emergency. After discussion, Mrs. Walker moved to recommend to the City Commission to approve the proposed ordinance 90-98-165 as it is written and Mrs. Pillmore seconded the motion. Mrs. Walker stated she felt that the owner's interests in the land would be jeopardized by a change in the zoning. After discussion ,the motion failed by a vote of 5 -1 with Mrs. Walker being the only aye vote. After further discussion, Mr. Waters moved to recommend to the City Commission approval of the ordinance by amending the proposed ordinance as follows: Section 1. The area of annexation shall be incorporated into the official Zoning Map of the City of Atlantic Beach with the designation as OR, Open Rural for all areas. Section 2. Attachment "A" shall be incorporated into the official Zoning Map of the City of Atlantic Beach with the OR designation from Section 1 and subsequent amendments thereto. Sections 3 and 4 to remain the same as in proposed ordinance. Mr. Frohwein seconded the motion and the motion passed with five aye votes and one nay vote by Mrs. Walker. There being no further business to come before the board on motion made the meeting was adjourned. SIGNED ATTEST After discussion, the board recognized the following individuals each of whom recommended against commercial general zoning: Elise Brady, President of West Beaches Community Association, Patricia Goelz, Mary Velotti, Hope Van Nortwick and Valerie Pickett. The consensus of these individuals was concem for conservation and wetland issues. Tom Dumas, representing the owners of Johnston Island, introduced himself to the board and explained that the Johnston Family has owned the land for over 50 years and commercial general zoning was compatible to the existing uses. He presented maps showing the island and surrounding areas revealing that surrounding properties were zoned commercial and industrial. He stated there has been permitting activity on the island for many years. He also presented Department of Transportation maps showing access and traffic issues. He stated that the Intra Coastal Waterway was a federal waterway and the equivalent of an interstate highway with substantial ship and barge traffic. He stated that there is an established continuous 50-year commercial history on the property and anything less that commercial general zoning would be an injustice to the property owners. ' Jim Perkins, a nephew in the Johnston family, introduced himself and expressed the family's concem regarding any change in the current land use and zoning. Dr. Chris Williams introduced himself to the board and explained that he is president of First Coast Catholic Communication, a not for profit organization that owns the radio station property. He requested that the current zoning of the property be continued for the operation of the radio station and that any zoning other than commercial general would be a hardship to the owners of the property in that it would decrease the value of the property. Paul Danese introduced himself to the board and stated that he is the loal manager of First Coast Catholic Communication and explained to the board that if the company disposes of the property they would have to sell it to a charitable organization in order to maintain their current status as a nonprofit organization. He explained that what he meant by ine previous statement was that the company was limited in the use of the funds if the property is sold because they are a nonprofit organization. Mr. Worley informed the board that there has not been a wetlands survey of the property to the best of his information. Carolyn Woods introduced herself and expressed her concern with access to and from the property and the impact on the various communities. Alan Jensen told the board that theirjob is to make a written recommendation to the City Commission. He stated that the issue at this meeting was zoning and whatever is recommended does not have to match the Jacksonville Comprehensive Plan. MINUTES OF SPECIAL MEETING OF THE COMMUNITY DEVELOPMENT BOARD OF THE CITY OF ATLANTIC BEACH, FLORIDA ADELE GRAGE COMMUNITY CENTER May 5, 1998 7:00 P.M. PRESENT Don Wolfson Robert Frohwein Pat Pillmore Mary Walker Buzzy Grunthal Dezmond Waters AND George,Worley, JI, CD Director Alan Jensen, Esquire Pat Harris ABSENT Sharette Simpkins Chairman Don Wolfson called the meeting to order and welcomed the visitors. I. Don Ford, Building Official for the City, introduced himself and explained to the board the matters that transpired regarding the issuance of a building permit at property located at 51 Robert Street. After discussion, the board requested the building official to review future agendas of their meetings to determine if he fray be helpful to them by his attendance. II Review and recommendations regarding draft ordinance setting zoning districts and district boundaries in the area annexed into Atlantic Beach last year. _ Mr. Worley stated that the information the board had requested regarding Jacksonville zoning and other applicable documents were supplied to them in their information packet. He stated the purpose of their review is to make recommendations to the City Commission as to the most appropriate zoning designations to place in the area. Valerie Britt introduced herself and stated that her comments were only directed to Johnston Island. She stated that Atlantic Beach commercial zoning would not match Jacksonville's land use of water dependent water related. She stated that any development must be consistent with the current comprehensive plan. She presented pictures of the area which show the wetlands in the area and encouraged the board to recommend a zoning other than commercial general. Ordinance 90-98-166 ATTACHMENT "A" New Zoning District Designations are underlined Page 2, Ordinance 9Q98-186 SECTION 4. This Ordinance shall become effective immediately upon the issuance of the final order adopting Ordinance 31-98-2 pursuant to Chapter 163.3189, Florida Statutes. PASSED BY THE CITY COMMISSION ON FIRST READING: PASSED BY THE CITY COMMISSION ON SECOND READING: ' Suzanne Shaughnessy, Mayor ATTEST: Maureen King, CHy Clerk Approved as to Fonn and Correctness: Alan C. Jensen, Esquire City Attorney ORDINANCE NO. 90-98-166 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE OFFICIAL ZONING MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION; TO ESTABLISH ZONING CATEGORIES AND ZONING DISTRICT BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTNE DATE: WHEREAS, The City of Atlantic Beach has annexed the area west of the former corporate limits out to the InVa Coastal Waterway, and WHEREAS, It is necessary to expand the adopted Zoning Map of the City to include the newly annexed areas, and WHEREAS, It is necessary to comprehensively zone all of the newly annexed area into zoning categories of the AUantic Beach City code, and WHEREAS, The area annexed is primarily wetland marshes with some limited upland property adjoining the AUantic Boulevard Right-of-Way, and WHEREAS, The adopted Zoning Codes of the City of Atlantic Beach contain zoning categories which are appropriate for the annexed areas, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. The area of annexation shall be incorporated into the offidal Zoning Map of the City of AUantic Beach with the designation as OR, Open Rural for all areas as shown on attachment "A". SECTION 2. Attachment "A" shall be incorporated into the official Zoning Map of the City of AUantic Beach and subsequent amendmerrts thereto. SECTION 3. Severability. If any section, sentence, dause, word, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, then said holding shall in no way effect the validity of the remaining portions of this Ordinance. ~~ n STAFF REPORT ~J13_ l AGENDA ITEM: Ordinance establishing mning districts in annexed area SUBMITTED BY: George Worley 11, Community Development Director~~'T~ DATE: July 8, 1998 BACKGROUND: The attached ordinance designates Zoning Map district boundaries covering the area annexed into the City of Atlantic Beach. Attached to the ordinance is a map displaying the district designations and boundaries as proposed by a motion of the Community Development Board at a special meeting held May 5, 1998. Please note that this ordinance is accompanied by an ordinance emending the Comprehensive Plan Future Land Use Map. The Comprehensive plan amendment must be transmitted to the Department of Community Affairs for review and approval prior to either ordinance taking effect. RECOMMENDATION: Staff reconxnends adoption of this ordinance. ATTACHMENTS: 1) Ordinance 90-98-168 2) Zoning Map Attachment "A" 3) Minutes of the Community Development Board meeting of May 5th REVIEWED BY CITY MANAGER: ___ ~__ AGENDA ITEM N0. After discussion, Mrs. Walker moved to recommend to the City Commission to approve the proposed ordinance 90-98-165 as it is written and Mrs. Pillmore seconded the motion. Mrs. Walker stated she felt that the owner's interests in the land would be jeopardized by a change in the zoning. After discussion ,the motion failed by a vote of 5 -1 with Mrs. Walker being the only aye vote. After further discussion, Mr. Waters moved to recommend to the City Commission approval of the ordinance by amending the proposed ordinance as follows: Section 1. The area of annexation shall be incorporated into the official Zoning Map of the City of Atlantic Beach with the designation as OR, Open Rural for all areas. Section 2. Attachment "A° shall be incorporated into the official Zoning Map of the City of Atlantic Beach with the OR designation from Section 1 and subsequent amendments thereto. " Sections 3 and 4 to remain the same as in proposed ordinance. Mr. Frohwein seconded the motion and the motion passed with five aye votes and one nay vote by Mrs. Walker. There being no further business to come before the board on motion made the meeting was adjourned. SIGNED ATTEST After discussion, the board recognized the following individuals each of whom recommended against commercial general zoning: Elise Brady, President of West Beaches Community Association, Patricia Goelz, Mary Velotti, Hope Van Nortwick and Valerie Pickett. The consensus of these individuals was concern for conservation and wetland issues. Tom Dumas, representing the owners of Johnston Island, introduced himself to the board and explained that the Johnston Family has owned the land for over 50 years and commercial general zoning was compatible to the existing uses. He presented maps showing the island and surrounding areas revealing that surrounding properties were zoned commercial and industrial. He stated there has been permitting activity on the island for many years. He also presented Department of Transportation maps showing access and traffic issues. He stated that the Intra Coastal Watervvay was a federal waterway and the equivalent of an interstate highway with substantial ship and barge traffic. He stated that there is an established continuous 50-year commercial history on the property and anything less that commercial general zoning would be an injustice to the property owners. ` Jim Perkins. a nephew in the Johnston family, introduced himself and expressed the family's concern regarding any change in the current land use and zoning. Dr. Chris Williams introduced himself to the board and explained that he is president of First Coast Catholic Communication, a not for profit organization that owns the radio station property. He requested that the current zoning of the property be continued for the operation of the radio station and that any zoning other than commercial general would be a hardship to the owners of the property in that it would decrease the value of the property. Paul Danese introduced himself to the board and stated that he is the local manager of First Coast Catholic Communication and explained to the board that if the company disposes of the property they would have to sell it to a charitable organization in order to maintain their current status as a nonprofit organization. He explained that what he meant by the previous statement was that the company was limiied in the use of the funds if the property is sold because they are a nonprofit organization. Mr. Worley informed the board that there has not been a wetlands survey of the property to the best of his information. Carolyn Woods introduced herself and expressed her concern with access to and from the property and the impact on the various communities. Alan Jensen told the board that their job is to make a written recommendation to the City Commission. He stated that the issue at this meeting was zoning and whatever is recommended does not have to match the Jacksonville Comprehensive Plan. MINUTES OF SPECIAL MEETING OF THE COMMUNITY DEVELOPMENT BOARD OF THE CITY OF ATLANTIC BEACH, FLORIDA ADELE GRAGE COMMUNITY CENTER May 5, 1998 7:00 P.M. PRESENT Don Wolfson Robert Frohwein Pat Pillmore Mary Walker Buzzy Grunthal Dezmond Waters AND George,Worley, JI, CD Director Alan Jensen, Esquire Pat Harris ABSENT Sharette Simpkins Chairman Don Wolfson called the meeting to order and welcomed the visitors. 1. Don Ford, Building Official for the City, introduced himself and explained to the board the matters that transpired regarding the issuance of a building permit at property located at 51 Robert Street. After discussion, the board requested the building official to review future agendas of their meetings to determine if he tray be helpful to them by his attendance. II Review and recommendations regarding draft ordinance setting zoning districts and district boundaries in the area annexed into Atlantic Beach last year. Mr. Worley stated that the information the board had requested regarding Jacksonville zoning and other applicable documents were supplied to them in their information packet. He stated the purpose of their review is to make recommendations to the Cih~ Commission as to the most appropriate zoning designations to place in the area. Valerie Britt introduced herself and stated that her comments were only directed to Johnston Island. She stated that Atlantic Beach commercial zoning would not match Jacksonville's land use of water dependent water related. She stated that any development must be consistent with the current comprehensive plan. She presented pictures of the area which show the wetlands in the area and encouraged the board to recommend a zoning other than commercial general. Ordinance 31-98-2 FUTURE LAND USE MAP ATTACHMENT "A" Proposed Land Use Designations are underlined Page 2, Ordinance 31-98-2 PASSED BY THE CITY COMMISSION ON FIRST READING: PASSED HY THE CITY COMMISSION ON SECOND READING: S~~~a.,.,P Shaughnessy, Mayor ATTEST: Maureen King, City Clerk Approved as to Form and Correctness: Alan C. Jensen, Esquire City Attorney ORDINANCE NO. 31-98-2 .4N ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE FUTURE LAND USE MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION: TO ESTABLISH LAND USE DESIGNATIONS AND BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE: WHEREAS, The City ot'Atlantic Beach has annexed the azea west of the former corporate limits out to the lntra Coastal Waterway, and WHEREAS, It is necessary to expand the adopted Comprebensive Plan's Future Land Use Map of the City to include the newly annexed azeas, and WHEREAS, The azea annexed is primarily wetland marshes with some limited upland property adjoining the Atlantic Boulevazd Right-of--Way, and WHEREAS, The adopted Comprehensive Plan of the City of Atlantic Beach contains Land Use designations which are appropriate for the anner.ed azeas, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH. FLORIDA: SECTION 1. The area of annexation shall be utcorpotated into the Future Land Use Map of the adopted Comprehensive Plan oftlfe City of Atlantic Beach with the designation as CON, Wetlands/Conservattoo for all areas as shown on F.L.U.M. attachment "A". SECTION 2. Attachment "A" shall be incorporated into and made apart of the Future Land Use Map of the adopted Comprehensive Plan of the City of Atlantic Beach a~ subsequent amendments thereto. SECTION 3. Severability. If any section, sentence, clause, word, or phrase of this Ordvtartce shall be held to be invalid or tutcottstitutional by a court of cotttpetent jurisdiction, then said holding shall in no way effect the validity of the remaining portions ofthis Ordinance. SECTION 4. This Ordinaztce shall become effective irmttediately upon issuance of a tntal order pursuant to Chaptet 163.3189, Florida Statutes. ~'•, STAFF REPORT 78 ~-13-~~ AGENDA ITEM: Adoption of Ordinance 31-98-2 establishing Future Land Use Map desionations in incorporated area. SUBMITTED BY: George Worley II, Community Development Director ~'~,z,~- DATE: July B, 1998 BACKGROUND: This ordinance amends the Future Land Use Map which is an integral part of the adopted Comprehensive Plan of the City of Atlantic Beach to include the area westward to the centerline of the Intra Coastal Wateniway. Upon adoption this ' ordinance must be reviewed by the Department of Community Affairs. Please note that this ordinance is accompanied by an ordinance amending the Zoning Map. The Comprehensive plan amendment must be reviewed and found to be in compliance with Chapter 163, Florida Statutes by the state prior to ordinances becoming effective. RECOMMENDATION: Staff recommends adoption of this ordinance. ATTACHMENTS: 1) Ordinance 31-98-2 2) Future Land Use Map Attachment "A" 3) Minutes of the Community to nt Board meeting of May 5th REVIEWED BY CITY MANAGER: AGENDA ITEM N0. e t ATTEST: MAUREEN KING Certified Municipal Clerk Approved as to form and correctness: ALAN C. IENSEN, ESQUIRE City Attorney -12- Trnving/Wrecker Service Towing/Wrecker Service Tnr~kinp Truck 250 26.00 per vehicle ~~ 26.00 ner vehicle Vending Machines: The licensing of vending machines shall be the responsibility of the business where the vending machines are located and shall be in addition to other license(s) required for the business. Vending machines shall mean any amusement/game machine, pool/billiard table, electronic music machine and any machine which dispenses a product. 0 - 3 machines $2x99 26.00 4 - 10 machines $5996 52.00 11 - 19 machines -166:66 105.00 20 or more machines (azcade) 259:69 262.00 Commission approval wil! be required before occupational licenses will be issued for the following businesses, and license fees shall be as follows: r hi Day Labor Employment Service Escort Service Tattoo Artist Lingerie Modeling Shop 900 Telephone Service or equivalent Sexually Oriented Live Entertainment Teen Club ,5125.000.00 aer vessel $5,000.00 25,000.00 5,000.00 25,000.00 25,000.00 25,000.00 5,000.00 SECTION 3. This ordinance shall take effect October I, 1998. PASSED by the City Commission on first reading this day of PASSED by the City Commission on second and final reading this .1998. day of 1998. SUZANNE SHAUGHNESSY MayodPresiding Officer -11- Solicitation, Door to Door (Unless exempted by Chapter 18 of the City Code or F.S. Chapter 496) (Plus $i-~99 00 to cover the cost of investigation, Sec. i~B=-I$ j$~ of City Cade) Small Engine Reparr Sprinkler Systems (Fire) Storage/Mini Warehouses Tanning Salon Tailor/Dressmaker Telegraph Service Telemarketing Telephone Answering Service Trailer Pazk/Tourist camp Travel Agency Tree ServiceJTree surgeon Upholsterer/Frrrniture mender Water Softening/Conditioning Well Digger Window Installation/Service Other Service Establishments: Telephone Company (Subject to Franchise) First 1,000 phones or instruments or fraction thereof, per phone or instrument operated or installed .075 Second 1,000 phones or instruments or fraction thereof over 1,000, per phone or instrument operated or installed .06 All over 2,000 phones or instruments, per phone or instrument operated or installed .045 Transportation: In addition to the license for the business establishment (physical facifity), each individual engaged in transportation shall pay a license fee for each vehicle involved in the business, as follows: Tcrzi/Limorrsine .Service Limousine $~r.99 26.00 per vehicle Taxi Cabs X90 26.00 -10- Miscellaneous service establishment, other than listed Mobile Home Parks Motion Picture Theater/Establishment Motorcycle Repair Moving/Storage Company Newspaper, Branch Office/Publishing Office Equipment Maintenance Packing/Shipping/Mail Service Painting/Paper hanging Pawn shop/broker Pest Control/Exterminator Photographer Photo Processing Service Piano Tuner Pool Service/Maintenance Printer/Print Shop Process Server Promoters pf entertainment. Exhibits. shows. event planner rbli hing/Public Relations comyvnv Radio StationBroadcasting Company Radioll'elevision/VCRRepmr Recycling Company Rentals: Bicycles Equipment Furniture,~Appliances Video Tapes, etc. Other Restaurants (This classification also includes snack bars & take-out only service) With 1 COP License, Add X69 ~ With 2 COP License, Add $1A8:99 105.00 With 4 COP License, Add $r2A8:0B 210.00 With Lounge & Micro Brewery, Add'.fr258:99 252.44 Screen printing Secretarial Service/I)ata Processing Security Systems Installation Security Systems Monitoring Service Septic Tank Cleaning Shoe Repair Sign Painters/Sign Builders Signs, Electric/Neon -9- Employment Agency Environmental Services/Consultant Fences, metaUwood contractor Fortune Teller, Clairvoyant, Psychie, palmist spirit medium, etc. Financial Consultant Foundation contractor Fuel Oil Service Furniture Repair/Upholstery Glass tinting/coating Health Spa/Gym HoteUMoteURooming Houses With 1 COP License, Add ~59~t3 52.00 With 2 COP License, Add $~19~A9 105.00 With 4 COP License, Add 9B 210.00 With Lounge and/or Micro Brewery, Add X359.99 262.00 Insulation contractor Instructional Establishment: Arts/Crafts Computer/Secretarial Dance/Music/Fine Arts Karate/Martial Arts Irrigation contractor Junk/Salvage Yard . Laboratories, dental/medical Land Development Company Landscaping/Lot Clearing Laundromat, Self Service Laundry/Dry Cleaner Lawn/Yard Service Linen Service Locksmith Machine repair/fabrication/welding ail er comps r~nv Management Company (Managing the property or business of another person, firm or corporation) Manufacturer's agent/Representative ari a Per sli~ace up to 50 t.- SI0.00 Plrrs additional SIO 00 for each additional foot over 50~ Marine Construction (docks etc.) Masonry/Ceramic Tile Minor Contractor (Miscellaneous odd jobs/repair) -9- 1 - 4 pumps - X99 47.00 5 - 9 pumps - $799 78.00 10 -12 pumps - 9i-k9~99 105.00 over 12 pumps - -$3598 262.00 Bar/Lounge/Tavern With 1 COP License, Add {658:99 ~5 ,~0 With 2 COP License, Add'.6-k98-99- _144 With 4 COP License, Add 9F389-89 210.00 With Lounge and/or Micro Brewery, Add $356.68 262.00 Boat Repair Bowling Alleys Bookkeeping Building Inspection Carpentry Carpet Cleaners Catering CemendStoneBrick Cemetery Charier Vessel Each verse! rrp to 25,E Plrrs SI0.00 per foot additional for vessels over 25,x. Vessels over 25 ft re sire .itys'ommission approval Cleaning/Janitorial/Maid Service Computer Services Computer Classes Consrdtant/~vstems Anal rest Computer Repairs ,software prorrams. writinggf Consultant, not otherwise classified Country Club With 1 COP License, Add 9;59:99 52.00 With 2 COP License, Add 9+I99-99 105.00 With 4 COP License, Add'$498:88 210.00 With Lounge and/or Micro Brewery, Add $359:99 262.00 Dance Hall With 1 COP License, Add'~f59-99 52.00 With 2 COP License, Add 9+99 105"t70 With 4 COP License, Add 9'x296:99 210.00 With Lounge and/or Micro Brewery, Add 9+-259:98 262.00 Delivery/Messenger Service Decorator/Interior Design Drywall Installation DredgingtExcavation contractor -7- SERVICE ESTABLISHI~NTS: The license fee for service establishments shall be assessed at the following rates: 0 - 1500 sq. ft. $45-99 1501 - 5000 sq. ft. -35c99 5001 -15000 sq. ft. X99 15001 sq. ft. and over X99 Advertising Agency, Firm or Corporation engaged in creation, production or sale of media intended to promote or advertise Advertising, Billboards, highway and wall signs (covering fabrication, erection and/ or maintenance of any type sign which is located on private property, exclusive of neon, which is covered under general license) Advertising, Outdoor (General license covering all phases of advertising as defined in F.A. Ch. 479, relating to outdoor advertisers and including erecting, servicing and maintaining of electrical and neon signs) Animal Grooming/Kennel Apartment Building/Complex (Based on total sq. footage) Appliance Service/Repair Auto: Caz Wash (Requires Commission Approval) Customizing/Detailing Oil Change Machine Shop/Welding Paint & Body Shop RentaW-Drive Road Service/T'owing Service/Repair Stereo/Accessories installation Storage Tire Dealer Service Station (The number of pumps shall be calculated either individually or by island as numbered by the service station) -6- Fishing Supplies (Bait ~ Tackle) Fish: TropicaUAquarium Floor Coverings: Carpet, tile, etc. Florist, cut flowers, plants, etc. Furniture sales Garden Center/Nursery Gas, LP Dealers Glass: Auto, plate, window, mirror Grocery Store Guns/Firearms Dealer Hardware Store Health Food Store Ice Cream Vendor (Mobile) Ice Cream Parlor Jewelers Liquor Store (Not for consumption on premises) Lumber Yard/Sales Mail Order/Catalog Sales Marine Equipment/Supplies Miscellaneous Sales,. other than listed Mobile Home/RV Dealer Motorcycle Sales, New/Used Music Shop Office Equipment/supplies Optical Devices/Equipment Sales Pawnshop Pet Shop, Sales/Supplies Photographic Equipment/Supplies Plumbing Fixtures/Supplies Records/Tapes/CD Video Sales Secondhand/Thrift Stores Shoe Sales Sporting Goods Tobacco Products Toy Store Trophy/Award Sales Video Eg:r(pmerrt Sales/Rental Wall Covering/Window Treatment Water Companies, Bottled or bulk -5- Psychologist 9 966 44.00 Real Estate Sales Agent 39:69 31.00 Real Estate Broker 3 9-99 31.00 Respiratory Care Practitioner/Therapist 9 9:69 94.00 StocksBonds Broker 9 906 94.00 Veterinarian 9 966 94.00 RETAIL ESTABLISHMENTS: The license fee for retail establishments shall be assessed at the following rates: 0 - 1500 sq. ft. $45-99 47.00 1501 - 5000 sq. ft. 95-99 78.00 5001 -15000 sq. ft. 1-5960 157.00 15001 sq. R. and over 45969 262.00 Antiques Appliance Sales Art Gallery/Dealer Art Framing/Arts & Crafts Auto New/Used Auto Parts/Supplies Bakery Beauty Supply Bicycles Boat, New/LTsed Book StoreslStationers Building Supplies Butcher/Meat Market Cabinet/carpentry shop Candy/Pop Corn Ceramics Clothing Collectibles Computer, Hardware/Software Convenience Store Cosmetics Gigs /Greeting Cards Decorator Sales Delicatessen Department/Variety Store Electronic Equipment/Radio/Television Fabric Shop Fish/Seafood Market -4- City of Atlantic Beach, whether or not maintaining a place of business within the municipal boundaries) In addition to the license for the professional establishment (Physical facility), each professional engaged in such practice or profession shall pay a license tax as indicated. This classiScation of license tax shall consist of, but shall not be limited to the following: Accountant $98-90 94.00 each Acupuncturist -38:89 31.00 Architect -98:88 94.00 Attorney 99.68 94.00 Auctioneer 98:68 94.00 Barber 388 31.00 Beautician -388 31.00 Chiropractor 988 94.00 Cosmetologist egg ~ l.pp Dental Hygienist 38-88 31.00 Dental Radiographer 3968 31.00 Dentist 99.68 90.00 Detective/Investigator X88 31.00 Dietitian 38-88 31.00 Engineer X88 94.00 Funeral Director/Embahner 988 94.00 Hearing Specialist 98-88 94.00 Insurance Agent 9988 94.00 Land Surveyor 98;88 94.00 Landscape Architect 9968 94.00 Marriage or Family Counselor 98-88 94.00 Massage Therapist 36-88 31.00 Mental Health Counselor 98.88 94"00 Miscellaneous, other than listed 3968 31.00 Mortgage Broker 98-88 94.00 Nail Specialist 3988 31.00 Naturopath -98-88 94.00 Nursing Home Adm'uustrator X88 94.00 Occupational Therapist 98-88 94.00 Optician 98:68 94"00 Optometrist 988 94.00 Pharmacist (Exempt - F.S. 205.196) Exempt Physical Therapist -98-88 94.00 Physician 9968 94.00 Podiatrist X968 94.00 Professional, other than listed 98-88 94.00 -3- Brokerage Firm/Corporation: Mortgage, Stocks, Bonds Building Contractor Cosmetology Salon Cosmetology School Day Care, Adult Day Care, Children Dental Lab Detective/Investigative Agency Diet/Weight Control Center Educational Establishment (Trade, Technical) Electrical Contractor Engineer Firnt/Corporation Funeral Home General Contractor Hearing Aid Center Insurance Agency Land Surveyor Business Landscape Architect Firm/Corporation Loan Company Massage Establishment Mechanical Contractor Medical Office Miscellaneous, other than listed Nursing home Optometry Office Pharmacy Plumbing/Septic Tank Contractor Pool/Hot Tub/Spa Contractor Real Estate Appraiser Real Estate Agency Residential Contractor Roofing Contractor Sheet Metal Contractor Solar Energy Contractor Title Company Underground Utilities Contractor Veterinary Establishment Banks, National or State g-25~g9 5262.00 Savings and Loan Insurance Company wee 5157.00 (Transacting any class of insurance within the municipal limits of the -2- ORDINANCE NO.45-98-13 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. Section 20-59, Schedule of Fees, is hereby amended to read as follows: No person, firm or corporation shall engage in or manage any trade, business, profession, or occupation without first obtaining a license and paying an annual fee, which shall be assessed as follows: MANUFACTURING ESTABLISHMENTS: Manufacturer, all 0 - 1500 sq. ft. 1501 - 5000 sq. ft. 5001 - 15000 sq. ft. 15001 sq. ft. and over $459 $47.00 -5:00 78.00 -I98-A9 Ol 5.00 2~99~ 262.00 PROFESSIONAL ESTABLISHMENTS (Physical facility) Any person applying f or a city occupational license to practice any profession regulated by the State Department of Professional Regulation, or any other state board or commission thereof, must exhibit an active state certificate, registration, or license, before the city occupational license may be issued. This classification of license tax shall consist of, but shall not be limited to the following types of business, and the license fee for the professional establishment shall be assessed at the rate indicated. 0 - 1500 sq. ft. 1501 - 5000 sq. ft. 5001 - 15000 sq. ft 15001 sq. ft. and over Accountancy Firm/Corporation Architect Fir-m/Corporation Air Conditioning/Heating Attorney Firm/Corporation Barber Shop Beauty Shop -1- :I~ , 1 1 SUBCHAPTER T-SMALL PASSENGER VESSELS (UNDER 100 GROSS TONS) PART 17b-GENERAL PROVISIONS Bea. 171100 PurDOaa. 1'0.110 Geneni appucaS:1::4. 1"3.113 Bpae1G< aDDilcatlli[7 [or ICSlvid a±: para. 115,1311 Veu•b o¢ ac IOGrea[ienal voyal•. 175.110 Load ]lnee. 1TE.300 Crofa ton¢ap a criterfen !ar r•- 7¢Ittmanu. 175.1m IJa[I¢Iao¢a o[ G:ma acrd In cb:e ra. cLapur. 176.F10 320ulralsn:e. 1'7.850 8pc!al coca:dantlo0. 17S.fm ApgKa 115.100 Ipcorpo[a[t¢¢ Dy n!aresn. 1T7.100 App»n¢ pulpme¢t ud m::eeal 175.700 Os13 oo0trcl ¢umben. AIr.'¢CarrY // U.B.C 17 W, ffi0e. 3747; a9 C.B.C. ADD 1501: 19 CFA :-18, 1.16: 1 i 7.900 a'. • o Issued tuidar as CLCrI[9 0l 11 U 8 C. ]Sl'[. SC[~Rr? COD dn+:AO. ai :A a1:. Ja.. 1: I~!'.. UIIINa CCL.eMIN ¢OUd. X176,300 Rvpoee. 'I'he-D:IrDOae O( tD1s /uSCDayer la to Implement applleable eectlone of BuD- title iI o[TItIe 15, t; r,lted 9!~tee Cnde, pDldn [eQU1ra the lnapectlon and i^. tl~catlcr. of email pneeen¢e: veee6ls. /176110 General epylleabillty. (y Except ae provided In psaerat'.r (D) and (c) of thb aectlon. this aaL~ ehaDte[ app'fea to each vessel o[ lest then 100 grove tone that ear: lee mete CLW ala paaacngere. (~! ~ 'r•aael Of Leh :Lan LOG gresa ;one must comply wi U:.uSchapter K of this chapter If tt fs: (I) A rexel :hat rdrriea mere thin 150 paeeen4era: (3) A veacel .r::h o'renlght aecOm- [::7dat:cca :or more than SO paeeengers; r'cr (3; A teasel o[ :r.o:e tsar 5: meU.n x200 fee'.) In lencth ttat tattles mcra that. eix paasr[cgere. (c; Thfa ^uSChapter Cove r,e: a; j,y tJ: fU A vessel oDe: att rg o::c:uelveiy cr. Inland 'xa[ere that aro rct navf~aS:e ~,: n;ere o! the Ur.ltei Statee. t2) An oceanog nph lc research voexl. (7) A Doat lcrm:ng part of a csssel'e il!e5avltd e.uiDment and that ^ not aced for cerryang paasan; s:e exteVt :r. eme:gerc!e0 cr CGrI.^.g emergrrcy dr11s; (4) A ~eaael o(a [crcigr. ccaatrp that Is s Darcy tC :ha Irten:a:!ors! Convrn- tlur. [cr the Fa[etl o: L1fe at Sea, _P7/. ?.7 str.ecCed rc0_.ABI • •.h!ch th.e U:a[cd Btatce Gc+Etnn:en; 1J Currs.M.:y a paz cy. end [hat .".as on boned a eur- rent vas^. BCLAB Paeeenger Sh'D Ea(e- ty L'et;lf.cata; cr l5! A ceaeel ci a forafgn [sanity, xhC2a g0+"C rnm Cn: five lOa Dr C[10n ':aK1 apprcxlmati nq three J! the Unl:ed States a[C CLa: Ly !'a lava seta: d7 elmlla: yavilet9a to vessels o[ ;l:e U I:I Ott S!A AP. 'Xh!C:, Cea o¢ DoarC a current vaad certl [laue of IneDBC 110:+. permittfag the carrylr.g c[ pi7ser.gen. teaJed Ly !Ce Yovernmer.t. (~! TT~e :eianonehlD Setween the euLChapter sad OSDer aubchaDte:e [eC- uirJna to tDr !rspect:oa and ccrtln• Ca:!ec o! er :~!I Daasender vevele II D:ov!Ced lr. t.^.e tnS!e Dsiow, ~xhtch scoxs [he Lreakpclnts DeCxeen sub chapter T. X. and X' o[ Lh!9 chapter. • Tas[5 775.7 tC(d) . asn.vw r 6vsrs•r x I 6.f4aow'a" flap W+•^aw• a ~^T~ uv+- ISt~I[O Wv~. y+l a ~v~v~ •< 12611 LarwgvY o awrgi fmm ,rypa{[n• b Y9 pu•w~pl+ •ne fat cXTOO•E+i b EO'S] {.uvT'f -Ywrm2 Ur 2151 rlwA•1 < !ialVa r•'0¢.••n. ~rro set nwwa nCO W+ .5t nwwi rr:0 tr) ' •YIfMI F rb ll•pery a'1 Mal pnwq~ Y(Yl21DY~n9v Htii'•M T V '~ GP, p1 V!,•Gtr~ b f?1//Ya pab r3 W i5 d •wrr,a+w tt pvb f ~2, 1 t S. ' n. trt c: f.Ac+V w [, W sr 110GxlDU rp~w~•ru a +u04dwf 1 wet ICOD s5-OSO. 6l PR F7. Jan.:0. 19f6: 51 7A iDS77. [Aq 7. 19u: '.j Cowf Gumd, I 1 170.114 6 d tvldwl pe Ac the Deg]r. th (s auDCLeDte. catlon 1e give^ done c[ tL6t a for!h tha type, veeaal to wh!ch Dart appiY or p ar. ex!a;lrg vp certa;n po^,lon. 1176.140 Veue voyage. .1 meCLar.lcai CataaA more tt International 'filth [he aDDll BCLAS. ea vea 3 176.177 Imd A ceeall cf length or more lai9 or that as constrnctlc0 cc ird [; at la cr, QCtnPatlC 'r0yagl a99.i1 n:npn!, CCrI nnde::uchaD2r cheL[er. 8175.300 Grew [or requlrrm, (a; The [rgu i ha p;er take 1!: ter.gt[., peaaeng. tlcr:, e7Ulpr^.en!. oparc.tinq area. ° catlon of this ec fcL nade C[ :Ee + mandar.t dettm [enrage oC a part attained Ly axen o!her devlcee (n nave [ormulatlot De in¢ompat(DIe + epeclnc rtgulatle Dhyblcal elze, t1 preacrJba tna rag aDbllcahle co tLe (h) When CCe mlrea that the gt valid crl tenon !c rsgula!lo0s baaeC 0f Cho vresel. th 'OtmA o[ the dal rogUiatlona aDD:h ILe veeael moat I allance vtth ali ~~S ~~; NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... it--~- ii "'~'° ii ,~~~~/ ,~. ,w,~w.oa..~.e T¢ Yrrp.n RECOMMENDATION: Staff recommends that Chapter 20 6e amended (by a follow up ordinance to avoid delaying the license renewal process) to inchtde a definition of Passenger Vessel" as follows: "Pas gger Vessel shall mean a vessel inte~ed primarily to transport passengers, but excluding chartered fishing boats. Crew members necessary for the operation of the vessel for its attended purpose shall not be considered passengers for the purposes of this ordinatce." Staffrecomme~s all references to "Cruise Ship" in Ordinance 45-98-13 be changed to "Passenger Vessel". Staff also rewmmends that the City Commission consider amending the licensing category of "Cruise Ship" at Ordinance 45-98-13 to the following categories of "Passenger Vessel": Passenger vessels (1 to 50 passenger capacity) SI00 Passenger vessels (51 to 100 passenger capacity) E1000 Passenger vessels (101 or more passenger capacity) $125,000 'Note that this is aheady included with the list of licences requiring City Commission approval. ATTACI-IIvIENTS: I) Code of Federal Regulations for small vessels REVIER'ED BY CITY MANAGER: AGENDA ITEM NO. ~. 7~ 7 i~ 9S STAFF REPORT AGENDA ITEM: Definition of "Cruise Ship" SUBMITTED BY: George Worley Il, Community Devebpmettt Director ~~k ~~ DATE: July 9, 1998 BACKGROUND: During discussion of the proposed amendment of the Occupational License ordinance at the regular City Commission Meeting of June 22, 1998 the Commission requested a definition of "Cruise Ship" as it relates to the proposed new classiScation in Ordinance 45-98-13. Staff contacted the U.S. Coast Guard for information and was informed that vessels were defined as "passenger" or cargo, etc. Under the definition of passenger vessels the Coast Guard divides vessels by size and passenger capacity with many subcategories. For regulatory purposes this method is acceptable, however Ordinance 45-98-13 is an amendment of the Taxation and Licensing regulations where less complicated definitions are needed. Staff assumes that the level of impact upon city services of a passenger vessel wHl be directly related to the passenger capacity of the vessel rather than its general use of length, ie. a larger passenger capacity vessel requires more parkntg, more utility capacity, and higher levels of Public Safety Department involvement. For licensing purposes Staffbelieves that establishing two or three categories will adequately address the needs of the City for taxation purposes as well as offsetting the adverse irrtpects of larger capacity vessels. For more specific impact mitigation amendment of other permitting regulations may be acre appropriate (Fire or Building permitting and rt~spection regulations for example). r / / // / ~~ ' _ ~ ` \ T ,\ ~. / _ ~ i \~ ~ .A E --. ~ ~ / ~ ~ ~C G ` I ~_ i i $~IN LAFN 2 . ~ I; 3 1.Y . ~... -T'A. ~. - -1 ~ _ ~~.,~ ' ` \` I ^ aa+ ~~ nt :Il n ~ ////~~/ '// rerxav. u.,c i IG 3A OA13 :rE A: LVMOl N'1<C - _ ~ ~ ~ ~Z ~ I ^ I :i I - ~~ ~ I_ atachment No. 12 Of 1?- ~~ ~~ N 7 _ i ; ,~ 8~ ~Z~ i lr. ~~m s~. `.- I E i i went Nc.~Of,~ _ _. _l N ~~ ~ e ~ ~ i n I ~ I 1~ E i ~ r V i W i II .. ~m -T:. _ - -- -- ~. ~~ zI M. 3MJ iT ~I I ~U / 1 f ~~ ~~ _- `; „~ ~.. -„~.. ~_, ~~. _` '-~ <~~. r.ni..mc onNE+uro ..~ .€ i ~c ~ I- J ~ I '~~ Z ~ ,~0-T z I ~ ~ =I ~; _ ~L _.._. ____4~ __.. ~ ~~ ~ J `'~ ~_. << r ~_ 3 a~ ~aa ~'~'~'@ ~~ -„\ :_ .a •oN •a•s•a •J ~1 •,~L~ .` ~~ ~- ~. _ .,~ ~.~ ~ x _ .... ._ __ ._ __.._. i T 5 aa. _ ,. `~~ t t~ s ~~ ` `\\ n, ~i~~~,_ J ~ `~ • i ,-~ ~, ~~_ _ ~aa ~3 >, ~! ~ 8 j' am'a i ,3 `~^~ -~1 ~ ai _ ~ murnn ~ r- ~ ro~ i i ~~ ~I +r,~~ M M• .~ ' I ~;- I ~I >~ Lam- -~ y,yc wv^' I , ~_ ~ i ~ I i rw *3" ~g i°` li ~ ~ ~_ _` i ~~`-~ ~ I 'F o y,r aFLL~' 1 1 m ~~ ~ , ~~ y.nn of+^ ( ` 3..0.1a iRT~O r~oy id ~ {y~ RIW d'~ f :' ~~~ 7 _ I /r~l / I I 1 i 1 I ' I CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY .... it--~- ~i~ i~ nr x.wrw w+/ w~. rr.Aw~ I L~ f ' I ~ I I,; YK ~ . ~~I ~~ .41 ql. If - r f Z~ i L' F ~~'; ;. t`; ~rz w4M La F ~~ ~ r: .~.,~ P.,,~< <a ~ ~ u~KO ub"E I I !~ o Q ~~ _ ~I • ;~ . s, C L NE} MK ~~ i ~ 1 ~ ~ I ~ ~.~ i ~~~ ` ~\ £: to 4 oC ;(~ ~ /: ~t'1FfC\\ M(. a. ~ ~ ~7 ~ ~y 1+ \ \\\~~ \ Y! ~\ -. _~. , _ :.J ~~ t // R. /~- -tt...__. _. ~~ ,1~ D.S.R. No. ITT ~1~M HWnCX a^ i I,. ~' /// "~ / ~ D ~~,• ~~ , t ~C4 /. ~~s ~; ~~ ,~ ~'"` --~ r= 10 0(, I! i,1~ ~ C 1 S- ~+ ~.: --- 5fo.~cti wk'C~ 2e~~«s (2a4 A-( PA-!., 74-r F}bc ~, 5 2 ~ ;z2 // S ~~(a ~-Qa4N~1 nf~lh 3, SS3.76 // ~ M f~i,c~ Sfi d- w ~iSt ~!. 7-77• b~ :// , 7hG SG ~ ;Lce4. ~~ d Y S~~-s G arm-SIB sl t ~I g~' o. j,,. No. 7 Of N V °' ~~t0 O ~ p ~ N V ~ ~ ~ LL C ~ ~ `~ LL a g; C N S a~~ 2 ; ~~ ~ ~ ~ m 0 0 a al ro ~ ~ N 4 E °Y n C7 d p 84o80 oSo 080 So H pp ~~ N N M H K• O ~ N~ p W O l N N r N y N N M C p O KKK p ~ ~ o ~c° ~ x ~q b ~ ~~ W $ ~ ~i d' O J tq f/1 W 3~ J m ~ '~ a ~ va~~ °dc~ t O H I~ 000000 c'oOOONO tD00000 Vl ~ r ~ ~ ~ W 1 m c m m F chi M R O U d v G s 0 D.S.R. No. ~ Z a~-~chment No. g ~ Z - 00000 N O O O 1D 0 0 0 0 0 h O ~ ~ ~ ~ N ~ ~ ~ ~ N :~ d 0 N O U ~/ 0 V ~cor G z~i~ .. p`o N ~ A ~ 5 i E) ~i ~i a y pn u Q d ~ ~/~ V ~ O ~O d C O D ~ y U { 0 d d ~ N E $ w a E~ ° ~p o ~ -' Z - m ~ ~dc~ N O N O O Sp O O p0p 0 0 0pp M W~ N N M N N N H N H H u 10 U v ~' Ih M N Q " C E v c _ N W J 0 OD O ~~ d ~ Y n ~ `' c n w in O ~ p ,sy M 0 O ~: U J C U cu N ~~ `,\ vl S.R. No. 4-°I°IZ? i_-;hmentNo.2-~~ _. .C $NS Op N S S OpQOOp Y{ Op Op ~Op~, N f~ y t~0 c+f ~ H N N W S M ~M N s 9 N ,. N H H N ~ y O ~ f ° " C ppp z p r .. ~ p ° ~ ~ v A U ~ ~ O LL p 7 C G LL ~ a m y NN G c N ~ o. ,~~ ,^ V o SSo 8 88888S 8 ° ~ H e 0 aOD W~ N H A W H W S Y h M d f f r r ~ y N N K O O S 8 fq N o if° O N O ~ ~ EE _CC m E o ~ ~ O ~ a ~ $§ c oSc o `d a pp11 U J y ~ H W 3 a W J O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O~ NNNN Nf9NN NN N .~ K ~ c ,O v) O E O ~ y N ti C ~ .~ ^ ~ ~ o E g ~ `~ ~ O' a m ~~~ o o , d c~ - X 0 0 0 S o 0 0 0 Q o 0 0 0 1~ O O O O O O O O O O O O C Of N N N N N N N N N N N N N w Y N 000 00 c9 O O N O MOOOtn CS N M ti ~ (`') ~ fA ~ fA IA W J 0 • 00 ~ O C w E ~ .~_ ~ n ~ A w ~ ~ $ ~ ~ ~ .~ c M 0 U (? n. Ci J c m V D.S.R. No. 4-`927 Attachment No.~~ ~~' 63~16~98 ~TI S 96~ 766 8679 GRU~~uv IXC ® 65 CRUHN MAY, INC 6x97 PIIILIrS rnxKwnY llx. N. CONTRACT INVOIC JACKSONVILLE, HL.3225b InvoiccN: 981447 invoice Datc: 03/17/98 Due Date: 04/17/98 Order: G-8024 License # C:000245k0 PU City of Atlantic Beach YROJECI' 980301 A7"i'IV: PUBLIC WORKS ~ ATTN: PUBIdC WORKSL 1200 Sandpiper Lsnc Atlantic Beach, F132233 i Amount Description STORM DRAIN REPAIR @ Labor Material Equipment Overhead CONFLICT 23AN80LE 2300 ;00 21~.eo 856.00 568.44 jI~ ~~ Satcg'P+ut: Invoice Total: 394 4.24 Retention: Amount Paid: ~ Please Pay This Amount 3944.24 72•+vns: All invoices arc due and payable within / month r jrneeipt. A .rcrvice chnrge of 1 R,OO'% per unum will he compared an all amounts overdue un regular statemu+t dares. !'lease rnakC checks pnyahle to C%KUHN MAY. INC. Thank you jary U ~~ 1~0 t 499 27 Nn ~ n f1F ~Z. , .,_ 03i 1898 ~11 GRUHN MAY, INC 6897 PNILiP5 PARKWAY llR. N JACKSUNVILLF., FL. 3225b I .icrnse # CUC024S8(1 E 9B~ 768 8679 GRU11~'RV IRC O S~ CONTRACT INVOIC lnvoicctl: 981450 Invoice Date: 03!17!98 Duc Dnlc: (W/17J98 Order: 0-8023 I'O City of Atlantic Beach ` PRO]EC'I~ 980301 ATTN: PUBLIC WORKS ~ ATTN: PUBLIC WORKSt 12W Sandpiper Lsne Atlantic Beach, FI 3Z233 Amount Description STORM DRAIN REPAIR @ CURB INLET Labor Material Equipment Overhead t~~~i~~G~;~ ~,~q~ 2760.Op 293.80 1040.00 684.00 Tnvoice "rntal: Retention: Amount Paid: Please Pay This Amount 9777.80 4777.80 J'ernu: A!l inwiteY arc due' and payable within 1 month of rcccipl. .1 service eharxc of !8•(10 ~ per unum wlll be commdrd un al! amounts oveldut os -'a$a~ ~or dales. Please make checks payable to GR(/IlN MAY, lNC'. 7nank wu jut your p melt 12 . ~ ,yi 83i I8~98 ~r 38 S 98~ 268 8679 GRUNy-no~ IN[ B3 c • f\ C:KLIHN MAY,INC: - 6897 PH1LI1'S PAKKWAY UK. N. JACKSONVILLE, FI.. 32256 Invoice#: 981448 l.icensc 8 CUC024580 htvoice Date: 03/17!98 Due Date: 04/17/98 Urdcr: G-8020 CCJ (:ity of Atlantic Beaclt PROJECT 980212 Sabalo a() Roysl Palm A7'I'N: P11BL1C' WORKS ATTN: PIiBLIC WORKS 1200 Sandpiper l.anc Atlantic Beach, l7 32233 Description Amount STORM DRAIN REPAIR 1840.00 Labor 468,00 Material 775.00 Equipment 470.70 Overhead G~~%%~ ~'(!~~ Sales Tax: lnvoiceTotal: 3553.70 ~: Rctrntion: Amount Pttid: Please Pay This Amount 3553.70 l erm..•: All i+nK++ces arr due a++d )xryr+blr wi(hin 1 mon(h r f recerpr. d service charJte r1 !~-(I(I % per annm wiU he u+mpureQ nn all runuunls overdue on regular siale7a7od dung. P/ease make checkslKryrrA/e to (iNl/HN MAY. INC'. %1x27rk yor+ foi your unrp~ )~en!j ~ (~ Z S.R. No. `t 03~18~98 ~ Sa E 9B~ 268 8679 GRUy/"IRY INC B2 C b 97 PH111 PS~PARKWAY DR. N. CONTRACT INVOYC JACICSONVILI.F., FL. 32256 lnvnicc#: 971436 lout»ce Datc: Ul/30/98 Due Date: 02/28/98 Ordcr: .(~-AOIS- e~ - ~ci U e !~ I,iccnsc # CUC02458U TO City of Atlantic Bcach PROJECT 980112 ATTN: PUBLIC WORKS Royal Palms/ ABC Storm Drain R 12UU Sandpiper Lane A';TN: PUBLIC WORK5 Atlantic Reach, FI32233 Description Amount Material Labor Equipment Overhead =C` ~! ' t0~.30 2300.00 3194.00 628.92 Salts Tax: $ 0.00 lnvoicc'1'otal:~ 4,527.22 Retention: $ 0.00 C,_.lur~.(L ~ ~ j ~ 3~ Amount Paid: S 4, 527.22 ; ~ b/9~ , Please Pay This Amount $ o.oo lirms: Atl irtvnicu are r/ar «nd paynhlc within J mrntth ojreceipl. A srrvice rhargr of I R.00 % per annum will he compaled on alJ umvun(s avcirluc on regular s(atemenl dutrs. 1'lcace make checks payahle rn GK(IIIN MAY, INC. Thank you for your prom !payment D.S.. No. li g q 27 . nr l2- _._ DAMAGE SURVEY CONTINUATION SHEET _ APPLICANT DSR NO. CATEGORY SHEET OF Photos, Sketches andlor Narrative a r FEDERAL EMERGENCY MANAGEMENT AGENCY ~ ~ rgatnns -0R- ~L DAMAGE SURVEY REPORT -DATA SHEET . ,, -~~~,] 4 O.M.B. No. 30674223 Fsnirss Jowaari. 31, l99d APPLICANT NAMElCOUNTY /~ - 3. PA IDENTIHCw I wn/^N~u. 4 /~ 1~..~t e~.c Q.~. n~l.a•.r ~S Ci 11 1JUlf A~- i[`.~\~I.ST t1 ~~ ~ -+..I- ~ y~L O DIMENSIONS"•V,V"vD'Et-ti(~ALC . ADP~Lnovv~A'[b2s Rom Obc~rt¢60 ~N~-1p6n1T DESCRIPTIONBCOPE: V419~.1Lw1lNF.D St.vERAL Sro>Z~'piZA(1~5 uslAi~ SINK HeL~S~' o«\F,~.~s~mnoti -Sa rx~AIr35. Fes` Ae~v~. ~Z s~.~slJ L.aAi,nrr~ wt~s 4..~st~n v,S~i+ c~NTevlc.'C CnNst¢.vcTl~~l to 4¢.E~Isv~s-s~,~ ~'0-.10\~~~~. ~O 1G'b~SOrJS FoR W11S 1lo A-(l~~ V/oQ'1; O$SEk/ETJI t ti. mor nv. w. nnn yr rc.... ..~.....rw .... ~.......,. .. ._. ..__.._. __ - _ _ °I ~ Eo 1-- N o Y N- 1Z Y 18. 1NSP NO. `NAME OF STATE INSPECTOR /AinN ,. ~ AGENCY CODE RECDI~IENDATION ATTACHMENTS 47/3 Doulr~ .` f~Rs~t !B f b' ft '~rs4 cYJ N . 19. NAME OF LOCAL REPRESENTATIVE lAmtl ~ ' CONCUR ATFACHMENTS i1o 6a~f S. Ko sOY ; ~~~ Y N , t PART II -ESTIMATED COST OF PROPO5E0 WORK ITEM CODE MATERIAL ANO(O R DESCRIPTION M~ AS QU ~Mli'1' - PR01CE COST ' gOZS L S 2g 118.00 Z o 2 3 4 5 6 7 8 20. EXISTING INSURANCE 21, ~ TYPE - F: S G: 5 TOTAt 52$ PART III - FLOODPIAIN MANAGEMENT/HA2ARD MITIGATION REVIEW 22. lid OR AFFECTS FLOOD- 23. FLOODPLAIN LOC 24. %DAMAGE 25. DISASTER 26. LAND USE '. 27. FPM REC • PLAIN OR WETLAND HISTORY - - F W N 1 2 3 4 5 1 2 3 4 Y N U Ul 2 3 4-D7 •2 3 4/ 2 3 4 5 6 7 PART N -FOR FEMA USE ONLY 28. AMOUNT ELIG 29. ELIGIBLE 30. SPECIAL CONSIDERATIONS 31. FLOODPIAIN REVIEW NO. 32. WORKSITE NO. 5 Y N 5 V 33. INSURANCE COM- F e~ae„w. 6 G &dtd'wq: / 34. DURATION e: p: MITMEN7 REQUIRED lVearc) F - G - Conimt i Comsnt: f G C: 35. COMMENTS/CHANGES O O Oh~~ DATE S-i9-48 90.91. JAN 97 IQYI.MKD nu rncvrwa un nrna •U.S. GPO: 1997-520.447-B15tB52' . •: •TH: OS/]2/98 FEDERAL EtlEROENCY MANAODff-M' AGENCY DSR N0: 4992] ME: 0]:SS PM DAMAGE SURVEY AEPOR2 SVPP TO DSR: PART I - PROJECT DESCRIPTION _ 'PLICANT NAMB - ATLANTIC BEACH, CITY OF 'OJECI TITLE - DAMAGED UTILITY (MATER/SEPIER/CAST WAGED FACILITY - CIlY STORM DRAIN SYSTEM )CJITION - CITY HIDE (T I/JCATIONS) ]MACE DESCRIPTION AND SCOPE OF ELIGIBLE NORR :UU71'Y - WVAL INS PECFION DATE: OS/15/9B DISASTER NO: 1195 P.A.ID 071-02400 GTEGORY F PROJECT N0: 602 ~ NMPLETE 100 iiORA ACCOH BY: CONTRACT [UOD HATERS FROM DECLARED INCIDENT UNDEFUII NED SEVERAL STORY DRAINS GUSI NG SINK kOLES AND OTHER DAMAGE TO DRAINS. ALL. ABOVE AT SEVEN LOCJITI OHS) NRE6 RESTORED BY CONTRACT CONSTRUCTION TO PRE-DISASTER CONDITION. ECOl0477DATI ON BY INS PECIY)R INSP NO. AGENCY ELIGIBLE F.O EDERAL - MI LKINSON, GEORGE 7389 PENH Y STATE - PA[A7ER, DOUGLAS 458'1 SLATE LOCAL - ROBERT S. KOSOY PART II - ESTIMATED COST OF PROPOSED NORK TEM CODE MATERIAL AND/OR DESCRIPTION UNIT QTY UNIT PRICE COST 1 9025 CONTRACT LS 1.00 528,118.00 528,118 TOTAL: 528,118 AMOUNT ELIGIBLE: 528,118 ]5 t FEDEFVS, SHARE: 521,089 PART III - F1L)OD PLAIN MANACEl4M'/HAZARD MITIGATION REVIEN [N OR AFFECTS FLOOD- FWOCPGIN ~ DAMAGE DISASTER LAIPJ USE FPM RECOF20IN- ?IAIN OR NETLAND: N LOCATION: HISTORY: U - D DATION: PRAT IV - FOA FEMA VSE ONLY AMOUNT ELIGIBLE SPECIAL CONSIDERATIONS F1/JODPLAIN REV. N0. NORZSITE $2B, 118 Y M1S1F1 SUPPB DATE PAPPED COMD,NTS/CHANGES BACKUP MCUMENTATI ON NAS REVI EN£D AND SUPPORTS APPLICANT'S CLAIMED COSTS. ppC'UM~N'TATION IS ON FILE NITN THE SVBGRANTEE FOR REVIEN OR AUDIT IF REOVIRED. ALTHOUGH NO HAZARD MITIGATION OPPORTUNITIES HERE IDENTIFIED AT THE TIME OF SITE INSPECTION; THE APPLICANT' IS ENCOURAGED TO PURSUE THE DEVEVJPMENI OP A HAZARD MITIGAtI ON PROPOSAL FOR THIS 6ITE. CONTACT THE STATE FOR GUIDANCE IN DEVELOPI NC A HAZARD MITIGATION PROPOSAL. //~//j ///~//'/~///^/ /~"7~~ FEMA REVIENL0.--f/~ffw^~ V ~ ! DATE S /~~r~ I /~ ~ //~ ~/ $ N0. f992"I /VIIU//'/V// ~ (J- ///~ i ;~ ~ •oN lw:: . 82b~ •oN'a•s w U < n ~I i O O I F- (u.7 I < o o u u E F V-=t Q UH h F~t 3 a ~ ~ z F ~ c (, U U (~ U i u < ~ V C 0 0 ~ ~ r~ r 5 _ £ FQ 00 ~ M i O h c O (? ~ 00 ~ f , ~ u N M x •~ F~ 00 FS r 0 V L~-.1 0 a c A ~ i~ ~ rn ~ o o 'o _ 0 0 0 0 0 'o 0 ~~ ~ 0° ~ N $` so V ~ , ~ ~o Fo,y Z ~Sr aE ScZ R~ *M ~ Q ~ I V2o "' ` r r ~_9 o~~ ra>~ ~M V J V rLL~~ ~~ V P 0 z< c' F~ ._ u CF• 3 v III L:. 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O k .. v .` ~. 0 ca c C t C c .I ~2 ~~ ~~ N .a,s_Q O U Ni q r~ E-t O U U C=4 O < m LI !L I 0 0 u ~ O ~ o ~ O u F F F z _ ~ ~~ } v: L M 3 3 i ~ Q ~ D *`K CGS h ~ ~;' ~'~~ ^ V~ F" m u b t M F- - g ._: i - 1 1 3 ~. Y ~ ; N ~, ,, ~. y ~ d "' ~ . r~ ;. a E O6 ~ tiz ~ LL v ~~ ~'s ,; ~ x ~~ ~ ~ 3 s '~'' ~ ~ ~ ~ : ~ C F M ~ V ~ ~ > ~t~ ,~ s r. hJ~ ~ ' ...,,i: . .,... s.. 3 is O H i F G ~ ~ .Q ~ v ~ n ~ ~ v n N G u ~ N ^~ ~> V , ` < ~ PL . 00 0 ~ V r~ _ ~3 ,,,1 N ' R ~7 O O F = 0 I ~ l o q ~ I V ~ ~ 0 ~ ~. j-' o ~ N o .• ~ ° u C ~ ~ F. ~ F O 0 f o o z r o d C < V e V ~ U ~ V V ~ V ~ V t. ` V ~ W ~ > O C O ~ O ~ O C C O ~ O C O ~ O ~ O O ~ p~ O_ F'~ L-7 G ~ O L ~" a v < < ~ ~„ >~ > of 3 ~ ~ Z m ~ ~ rW ;V Z uN ~uowy q gz oN a~s ~~ - U < ~ _ N o J~ M K ~G ~ ~ ~ o ! M ~ O O ~ ~ t- < ~ ~ V ~ . ~i ] } . ~ < L ~•,~ F i ~ , u v ya O ~ ~ ~ , 0. < o K .. :x o H c Q ~ '~ g ''0o F 1 ~ ~~ ~ F` ~ v ~4 v ~.. " a ; ~S ~ '; °r ~F ?' 4 y x s 3 ~ ~ 1 ~ . ,. N ~ ~ r ~ O h _ ~ ~ ~ r \ }-. y F ~ Z ~ ` M f ~ o M cV ~ \~ ' Q~ I c~a, ~ ~ M ~ r r M •--( AN O U ~ ~ ` Ni o ~ ~ U 4'` 4+ 0 c~ ~ ~ M Y M ~ ~ y, M r CI o ~ z 0 a ~ F J I U C H , ~ ~ c~ ~ I I o L~a :'` ~Ic~o c4. ~ I i ~ ~ ~o - do -~-~ Oo ~' ~ ~° `}~ ~ 0 ~ O ~ O C O ~ O ~ O C O C O C O ~ O ~N a O F V ~ ~ ~ ~1,~ 1~~ ~ ~~ ~ al 4 ~ ~ u ~ v ~ ~ 2 2 ~ ~ ~ 3 ~ ~ ~ £ ~ h ~ ~ r ..] N C C O O F = C O N v 0 >- 0 O C 0 m 9 F Z D ~~ r `~ O < tt, L•] Z "~ O F ~> o< Ws ~u ~~ tx- z !+E ~o ro N ~~ VJ } ~ w ~, _. r r .y. F~. <~ - Vj 1,) ( E + ~s g'1' ~ a ~ n C U C -~ ~3fV fa < Q c r L C v V ~ h ~s ~~ ~ `~ ul L•. O 11+ II V a N N r a z o c~ N >: < o. 0 ~. m ~. . • C ~-. P.O. # 15912 5300 1/22 (W 8TH TO ORCHID 8c W. 9TH-MAN1iOLE TO MANHOLE) _ . P.O. # 15970 51793.75 1229 (ASSLSTINGMFTRO-ROOTER ®LIFT STATION "A'~ ' METR0.ROOTER P.O. #16196 5800 0225 (PALM 8c MAGNOLIA MANHOLE) P.O. #16150 51425 02/17 (PALM & MAGNOLIA MANHOLE) P.O. #16090 5975 02/09 (FORRESTAL 8t MAYPORT RD./VVETWII.L) P.O. # 16106 51725 02/12 (FORRESTAL 8t MAYPORT RDJVVETWE[d.) T~t~-1 ~~018 ~ t~ -ftz~.~E v~E;i'~ q~a~~\t~s~ oQoc~s ~~2 ~,•,~~Y~,>c,sc~ P~~,p~ri(, ~nl A0.~.nS \ K'Pc'C WzQE $j~l~ G of ~,~p Layf$p W ~~~c _sE.u~IAG'£ ~~(.• -~Qf'~-tc.wNT }SAO ~o 'Do ~~i\S ~o SPI'S'\$~y ti, 1~,~ . ~/ ~i~q~' D.S.R. No. ~ 9Z~ Attachment No._LOf S __. ... O.M.B. No. 3067-0223 FEDERAL EMERGENCY MANAGEMENT AGENCY DAMAGE SURVEY REPORT -DATA SHEET 78. INSP NO.: .NAME OF STATE INSPECTOR lNinO _ 47/ 3 ` Ddues-t.as PBG.M~•c. r ~ /9~' AGENCY CODE t~ • I~c.4 RECOMMENDATION ~' N ATTACHMENTS' 79. NAME O~ IQCAL REPRESENTATIVE (OsfO .. CONCUR ~ ATTACHMENTS /p /A°_/~T/ S I(~/ O " PART II • ESTIMATED COST OF PROPOSED WORK MATERIAL AND/OR DESCRIPTION QUANTITY COST ITEM ~ CODE MEAS PRICE - (el Ib) Ici Id) lel 1 p~ LS _ ~ _: ': 7019 00 7a I~.oo 2 {] S o o b too 3 q`p' ~ t2 0o IZI Z 4 5 ~~~ ... 6 ~~ _. ... ~::.. 7 8 TYPE - F: S G: S TOTAL- S B 9 B PART III - FLOODPIAIN MANAGEMENT/HAZARD MRIGATION REVIEW 22. IN OR AFFECTS FLOOD- 23. fL000PLAIN LOC 24. % DAMAGE 25. DISASTER 26. LAND USE - 27. FPM REC PLAIN OR WETLAND - HISTORY - F W N 1 2 3 4 5 1 2 3 4 Y N U U1 2~3 4-D1 2 3 4 1 2 3 4 5 6 7 PART IV • FOR FEMA USE ONLY 28. AMOUNT ELIG .ELIGIBLE 30. SPECIAL CONSIDERATIONS 31. FLOODPLAIN REVIEW NO. 32. WORKSITE NO. S Y N 5 V 33. INSURANCE COM- Buildirq: f BuN6inp: t 34. DURATION B. p~ MITMEN7 REQUIRED F' G - lYearsl F - G - - COntOnl: { COnIMI: { G C: 35. COMMENTS/CHANGES O Q T c S - ~s- ~~ FEMA Fam 90-91. JAN 97 ef[r'ut.la wu rncvlwa [an~ama •IIS GPO: 7997-Sp47.8i 51!625 TE:~ 05/22/98 FEDERAL F]ffROENCY MANIIGD~ITT AG6IKY DSR N0: a9921 ME: 03:99PM DANAGB SURVEY REPORT SWP TO DSR: PART Z - PROJECT' DESCRIPTION COIIIZI'Y - DWAL 'PLICANT NAME - ATI.AN[IC BEACN, CITY OF INSPECTION DATE 05/19/98 Q]ECT TITER - EMERGENCY PUMPING'IT9IPORARY) .MACEO FACILITY - CITT STORM 4 SSMER SYSTEMS DISASTER N0: 1199 P. A.ID 033-02a00 'CATION - CITY NIOE G1'EGO0.Y B PRQIECf NO: 207 1 COMPLETE 100 NORK ACWM BY: FORCE ACCL WNT UU1[:E DESCRIPTION ANO SWPE OP 6LIGIBLE NORK: FINAL DSR 1JOD IUTERS GUSED NEED FOR EMERGENCY PUMPI NG AT SEVERAL LOCATIONS IN ilk CITY OF AT[.ANLIC BGCH. APPLICANT WNTPJICTED FVR 7NE OF THIS PlA1PING AND TNEIR FORCES ACCOMPLISHED SOl~. E.P.A. REQUIREMENT'S NECESSITATED MOST OF THIS PUMPING. :COM~ff.MOATZON BY INSPECTOR INSP N0. AGENCY ELIGIBLE F.O iDERAL - NILNINSON, GEORGE 7189 FEMA Y STATE - PAI1leI, 001#lAS a5B] STATE KCAL - ROBERS S. )I350Y PART II - ESTIMATED WST OF PROPOSED MORK 1'EM CODE MA1£RIAL AND/OA DESCRIPTION UNIT QTY UNIT PRICE WST 1 9025 CONTRACT LS 1.00 5].019.00 57,019 2 9022 LABOR LS 1.00 576].00 5]6] 3 9008 EWIPMPNT' I.S 1.00 51,212.00 51,312 TOTAL: 58,998 AMOUNT ELIGIBLE: 58,998 79 t FWERAL SIUAE: 56,7a9 PART III - FLOOD PIAIN MJINACEMENT/HAZNtD MITIGTION REVIEN N OR AFFECTS FLOOD- FI.OODPGIN t DAMAGE DISASTER LAND VSE PPM RERPQ¢N- '1AIN OR iIETIaTTD: N IgCATION: HISTORY: V - D DATION: PART IV - FOR FFJOI USE ONLY -,MOIJlTT ELIGIBLE SPECIAL WNSIDERATIONS F1.OODPLAIN RPV. YO . NORIISITE i8, 995 T M1S1F3 SUPPB DATfi PAPPED _lVlPtEKT'S/CHANCES 3ACKVP DOCUMENTATION MAS AEVI EMED AND SUPPORTS APPLICANT'S CLAIMED WSTS. WCTAUN[ATION ib ON FILE MITN TIO: SIIBGRAN7HE FOR REVIEN OR AUDIT IF REQUIRED. _ ~ ' FEMA REVIEME aTE //~Y~~~ /,/ 1 PAC6: 3 PSDERAL EMSACSNCY MANAOBMEN? A69K7 P.3 - PROJECT APPLIGTION SUNIARY ' DISASTEi[ •: 1195 A. ID: Oll-03\00 APPLICANT: ATLANTIC HEACN, CITY OF PPLEMENf ND.: 0 AND TOTAL: 3 GTEWRIES 2 DSA(S) ELIGIBLE 79 \ FEDERAL SFDIRS DSRe: $37,116.00 $27,838.00 SUBGRANTEE ADMIN (SST): $1,113.00 $1,113.00 TOTAL: $38,229.00 $28,993.00 :COMMENDED BY C~ LIC ASSISTANCE ICER ,TE: 'S~Z~ SP' ?PROVED BY: ~~ DISASTER REWVERY MANAGERG ATE: v/ ~~J / n ~ .T6: 05/38/98 ME: D]:13AM PADS: 1 PSDBRAL EMERGENCY MANAGO16Nf AGQ1(-Y P.3 - PROJECT APPLI GTION SUMMARY DISASTSR 8: 1195 A. ID: OJ1-0300 APPLICANT: ATLANTIC BEACH, CITY OF 'PPLEMSNT NO.: 0 PRQTECT ~ APPROVED SR • GT CONPL DATE DER AMDVNi PROJECT DESCRIPTION 1938 B 05/15/90 58,998. 00 PROJECT TITLE: EMERGENCY PUMPING (TFHPORARY) DAMAGS FACILITY: CITY STORM L 86NER SYSTk?LS DAMAGE IL)('ATION: CITY MI D6 DAMAGE DESC: FLOOD MATERS GUSED N66D FOR Q16RCENCY PUMPING AT SEVERAL IACATIONS IN TIlE CITY OF ATIJIN'TIC BEACH. APPLICAKf CONTRACI'EU FOR SOME OF THIS PUMPING AND THEIR FORCES ACCOMPLISHED 60M£. 6.P.A. REQUIRFl~MTS HECESSITATSD MDST OF THIS PUMPING. COMMPNTS: BACKVP DOCUMENTATION MAS REVIENW AND SUPPORTS APPLICANT'S CLAIMED ODSTS. OOCIBOMATION IS ON FILE NITN THE SUBGRANTEE FOR REVIEN OR AVDIT IF REQIII RED. GT: B ( 1 DSRS) $8,998 .00 ELIGIBLE $6: ]9 .00 ]9 ~ FEDERAL SNARE 993] F 09/15/98 $38,118 .00 PROJEC[ TITLE: DAMAGED UTILITY (HATER/SSNER/GAS) ^.~ ~F FA~7 LITY: CITY STORM DEAIN SYSTEM DAMAGE LOGTION: CITY HIDE h IpCATIONS) DAMAGE DESC: FI.DOD HATERS FROM DECLARED INCIDENT VN:.~w1INED SEVERAL S'PDZU7 DRAINS GVSING SINN HOLES AND OTNYR DAMAGE '1O DRAINS. A.,L ABOVE (Ai SEVEN IgCATIONS) MRH6 RSSTORID BY COfTIRACI CONSTRUCTZON TO PRE-DISASTER ODNDITION. COf4fENT5: BACKUP DOC{B031TATi0N NAS REVISNED AND SUPPORTS APPLICANTS CIJ~IMID WSTS. DOCIA4TIIATION IS ON PILE NITN THE SUBGRANTEE FOR RSVIEM OR AUDZT IF RFgVIRED. ALTIWiMH NO HAZARD MITIGATION OPPOR'hMITIES HERE I DENTIPIED AT THE TIME OF SITE INSPECTION; TfD: APPLI CJIM[ IS e•lOOVRAGED TO PURSVE THE DEVELOPMEN[ OF A HAZARD MI TIGTION PROPOSAL TOR THIS SITE. CONTACT TIZE STATE FOR GUIDANCE IN DSVE[OPZNG A IUZARD MITIGATION PROPOSAL. GT: F ( 1 DSRS) $38,318.00 ELIGIBLE 531,089.00 ]5 ~ FEDERAL SNARE .. ,- .. ... _...~. _ .ar..--_~~ aft-~.~ Federal Emergency Management Agency Disaster Field Oftice R4-RR Mr. Joseph Myers Governor's Authorized Representative Disaster Field Office FEMA-1195-DR-FL 2005 Apalachee Parkway Tallahassee, Florida 32302 Reference: FEMA-1195-DR-FL PA ID# 031-02400 Atlantic Beach, City of $28,951.00 Supp# 0 Dear Mr. Myers: FEMA-1195-DR-FL 2005 Apalachee Pazkway Tallahassee, Florida 32302 May 28, 1998 Enclosed is a copy of an approved project application. It is for damage incurred by the Subgrantee (applicant) as a result of the declared disaster. You are requested to assure the applicant is completely informed oY all relevant regulations pertaining to P. L. 93-288; as amended by P. L. 100-707 for Public Assistance (Subparts G &~Ij. If you have any questions regarding this action, please contact Lester Smith of our office at (850) 219-3022. Sincerely, ~~dGlenn Woodard Disaster Recovery Manager Enclosures Mr. James R. Jarboe June 19, 1998 Page Two "The subgrantee may appeal any determination previously made related to Federal assistance for the subgrantee, including a time extension determination made by the grantee. The subgrantee's appeal shall be made in writing and submitted to the grantee within 60 days after receipt of notice of the action which is being appealed. The appeal shall contain documented justification supporting the subgrantee's position". If you have any questions or need further information, please call your Grants Manager, Lynn Slemkewicz, at (850) 487-1584 or John Tatum, Grants Specialist Supervisor at (850) 487-2032. Sincerely, ph F. My ~~~ Governor's Authorized Representative JFM/SC/!s Enclosures 4 . .. x ..ct ~Sa .. ._. s. _ru' ....-_ u~-.a... -~........__ . ~'4 s STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Helping Floridians create safe, vibrant, sustainable communities' LAWEON CHILES FAMES F. HURLEY Governor Secretary June 19, 1998 James R. Jarboe, City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: FEMA-1195-DR-FL P.A.ID #031-02400 5 28,951.00 Supplement #0 Deaz Mr. Jazboe: Enclosed is a copy of Supplement #0 project application, which authorizes disaster assistance fer ~+. images as a result of the El Nino Weather Event. A detailed listing of the Damage Survey Reports (DSRs) is included on the enclosed P.2 -Project Application Summary Report. Payment for this small project (DSRs under 547,100) will be processed and a check will be forthcoming. When all work has been completed on all projects, a completed and signed Project Listing and other required documentation (as noted in the funding agreement), shall be returned to the Public Assistance office. The State match for the small projects will be provided upon receipt of the Project Listing and other required documentation. Accurate records of disaster costs must be maintained for three years from the date of final payment. Should you disagree with FEMA's determination, you have the right to appeal in accordance with 44 CFR, Section 206.206 of the Federal Regulations which states: 2555 SHUMARD OAK BOULEVARD TALLAHASSEE, FLORIDA 32399-2100 Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781 Internet address: http://www.state.fl.us/comaff/dca.html HOItW QR GEEN SWAM KAliil fl001M I3C05'EIYOffICf Mu d0;6<,i Sue Cocem feldOrQ An d0ed Sue fo:e• fe1d06ce FA.01@t 77f60retea ts~../.Swe tit t55 fat Sr.ms• aIW ttW IM Sta tar/m, fpm losonn e,e.. F1vd, lIQ0.K11 Lbi, Rail m5940it June 30, 1998 MEMORANDUM TO: David Thompson Bob Kosoy Nelson Van Liere From: Trudy Subject: FEMA reimbursement for 28,951.00 Attached is a letter from Department of Community Affaus indicating that we will be receiving a check for 28,951 for costs the city incurred during flooding in May, 1998. This is provided for your information. ... _ ~ . b.~~_..,,......,... u _ _.e. _ ;,~s..~._ JuTt-3C-98 11:35A P.03 • STATE OF FLORIDA - = - - OFFICE OF COMPTROLLER - - - FiEMITTANCE ADVICE Tres is NOT A VAYMEIEr DEVICE $AMAS ACCOUNT COOF OLO SITE DOCUMENT NVMBER OBJECT DATE IAYMEMT NO II III, IIIII,II III,III,III,II,I„I,.I III,III, I II I„III,I III„II ATLANTIC BEACH• CITY OF 800 SENT HOLE RD ATLANTIC BEACH FL 323;;-5445 PLEASE DIRECT QUESTIONS T0: (850) 4B8-8~08, OEFARTMENT OF COIBRMITY AFFAIRS INVOICE NUMBER 6MOUNT 1 f 28,951.00 11 ~J•3J•7J~ i?o-ccr+, 3?I-SC-~1 1,1IS•i1-lam 53oucc-331'S:.-CI IAYMDYT AMOUNT 5 28,951.00 AGENCY DOCUMENT MO V011549 DETACH CAREFULLY AND RETAIN FOR YOUR RECORDS BEFORE CASHING OR OF3051TING THE WAMAMT SAMAS ACCOUNT CODE DOCUMEM NO. DEJECT DATE WARRANT MO 6f•ff ~,~ „ 62-107780001-646D0o0D-00-10882200 woo07eao7s 7700 0~/23/B6 90u15/ Fm :~.•~,. ^VQIO AFTER IT MONTHS . o- ... ~ .-I r .-. ,-~ ~ _ . STATE OF FLORIDA = ~~ ~ ~ ~ ~ ~ - PAY OFFICE OF COMPTROLLER AIVIO~T TWENTY-EIGHT-THOUSAND-NINE-HUNDRED-FIFTY-ONE b 00/100 DOLLARS t****?8 961.00 To r.lE ORDER Of: VENDOR ID NUMBER EJVEIKE YARlEMIT I„IIuli,luLlulls,IIIJ,Lduldlll,l„III,,,IIu,IL,lI ATLANTIC BEACH. CITY Of 800 3ENI HOLE RD ATLANTIC BEACH FL ;2}}}-5445 TO: TREASVRfII OF iLO111DA TALLAI1ASSff ~~ COMITROLLER OF FLORIDA rg430i415406M E:06300069tiE: R'42M AGENDA ITEM NO: COMMISSION MEETING DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: FEMA FOR DISASTER RELIEF FUNDING AGREEMENT Robert S. Kosoy/Director of Public Works ~~L/~j/ July 2, 1998 Since last December ~~, 1997 through Spring, 1998, we experienced some severe weather which flooded streets, cai!sing damage to our stormwater system and required pumping from our sanitary sewer system to alleviate a surchazged condition at Palm and Magnolia Avenues. The total cost of the emergency stormwater repairs and sanitary sewer pumping over the course of several months was $37,300.50. After this storm event was declazed a disaster, the Federal Emergency Management Act (FEMA) personnel, through the City of Jacksonville, advised that verifiable expenses related to this event could be reimbursed. After several meetings with the City of Jacksonville, emergency management team, FEMA and State personnel, we prepazed the required Damage Survey Reports (DSRs) and the Mayor signed the Disaster Relief Funding Agreement . On June 30, 1998, we received a check for $28,951, which reimbursed 75% of the expenses incurred, plus administrative costs. These monies will help offset some of the expenditures we incurred in the stormwater and Atlantic Beach sewer accounts. We have written to FEMA to thank them for their assistance. RECOMMENDATION: Approve Resolution To Appropriate Monies To Enterprise Funds. ATTACHMENTS: Resolution REVIEWED BY CITY MANAGER: Adopted by the City Commission this 141° day of July, 1998. Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney ATTEST: Maureen King, CMC City Clerk Suunrte Shaughnessy Mayor /Presiding Officer RESOLUTION NO. 98 - 24 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998 WHEREAS, the Ciry Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustments from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget. SEWER UTILITY FUND Reveuues: FEMA Grant Proceeds $6,749 Expenses: Atlantic Beach Division Operating Expenses Rental of Pumps, supplies, other miscellaneous $6,749 STORM WATER UTILITY FUND Revenues: FEMA Grant Proceeds $21,089 Expeuses: Operating Expenses Contract Services for sink hole repair $21,089 PUBLIC WORKS ADMINISTRATION INTERNAL SERVICE FUND - Reveuues: FEMA Grant Proceeds $1,113 Expenses: Operating Expenses Other current charges $1,113 Description: The Ciry has received reimbursement for flood damage in the amount of 528,951. Tite above adjust is needed to replenish the accounu from which the expenses were originally paid. The reimbursement is from the Federal Emergency Management Act disaster relief funds. The check was received and deposited on June 29, 1998. CITY OF ,~ ~~ - . ~~ MEMORANDUM Date: To: From: Subject: July 7,1998 (~, Jim Jarboe, City Manager ~1 Nelson Van Liere, Finance Director (D i3-9~ 800 SEMINOLE ROAD ATLANTIC BEACH. FLORIDA 32233-5343 TELEPHONE (904) 237-5800 FAX (9041 247-3803 SUNCOM 832-5800 Resolution amending the operating budget for food received from FEMA for disaster relief related to flooding. Attached is a resolution to adjust the 1997-98 Operating Budget for the funds received from FEMA (Federal Emergency Management Act ), for disaster relief relating to flooding experienced last yeaz (See Public Works Staff Report ). I recommend that the commission approve the resolution amending the Operating Budget to replenish the funds spent from the Public Works Department as their report indicates. ATTACHMENT: Copy of Public Works Staff Report and supporting documentation Resolution Amending the Operating Budget for 1997-98. ATTACHMENT 8 Page 2 Line Itemization I A 1 Waa d c l rise Part-time Donner CDC Office Manager, and Recrea[ion Coordinator 24,250.00 To al 24 0 I.A.3. Coneult t/Contra t c rvice Part-time Rehabilitation Inspector for Donner Rehabilitation $ 5,000.00 T o al c 000 n Z.A.7. Utilities & Telephone Electric ($250.00/mo x 12 mos) Telephone ($250.00/mo x 12 mos) Office insurance $ 3,000.00 3, OOO.OC $l, SOG.00 T o 7 e 7 00 I.B.1. Coneult t/ n ~ c rvi a Right of Way Improvements Jcrdan, Donner Park Improvements Installation of Sewer Main Rehab minimum of 6 houses Sidewalk Construction Demclition of six unsafe structures $ 6,000.00 15,000 20,000 72,626.00 15,000.00 15,000 To al as ~F nn Office Supplies for Donner CDC $ 1,000.00 BID N0. 9798-30 - DONNER PARK FENCING AND BALL FIELD IMPROVEMENTS IN _ ATLANTIC BEACH TOTAL PRICE BID FOR CHAIN LINK FENCE AND BALLFIELD IMPROVEMENTS: 13,040.00 Thirteen Thousand Fourty Dollars & No/100 *************** (Dollars) TOTAL PP.ICE BID FOR SPLIT RAIL FENCE: $4,621 .00 Four Thousand Six Hundred Twenty One Dollars 3 No/100 *** (St'ollars ) SUBMITTAL: DUVAL FENCE, INC. _ ~~~~~ ~ gy David B. Drummond, Sr. BIDDER 11556-2 Phillips Hw --~Q~i~ ~. ~/1~f ~iuus~ ~, BUSINESS ADDRESS SIGNATURE Jacksonville, FL 32256 Hanager CITY, STATE S ZIP CODE TZTLE 6/2~/9B DATE: 904-260-4747 BUSINESS TELEPHONE CONTACT PERSON: David B. Drummond S~ TELEPHONE NUMBER: 904-z60-4747 BID N0. 9198-30 - DONNER PARK FENCING AND BALL FIELD INYROVEISENTS IN ATLANTIC BEACN TOTAL TRICE RID FOR CHAIN LINK FENCE AND BALLFIIsLD ITIPROVENENTS: !"r 'tf~C'n J`fi Nct <r nN (Dollara) ~TO/TAL P~RnICE BID FOR SPLIT RAIL FENCCE: n 5 3,J.Qc~~OJ //~fPe Tkau Sc u cQ SIL•) r~ ~ r. H !Y!Y'-CK ~ (Dollara) SUBMITTAL: Clcssi~ ~ .1,}.s~i«~.~~nrPtLnC az ~/es~ ~-~"IIT BIDDER BUSINESS ADDRESS SIGNATURE / ITY, STATE 6 YIP CODE TITLE DATE: ~ %~].--~~rT~ Zr`/'3c~ OF.( 6 BUSINESS TELEPBONE COATACT PERSON: ~ c-(r' S {~ ~ ~fy ' TELEPEONE NUMBER: ldY 7jy DGJ'b BID N0. 9799-30 - DONNE\ PARK FENCING A,W BALL FIELD Ir?R01'EaENTS 1N .-. kTLA.NTIC ..°.F.ACH TOTAL PKICS EID FOR CiIAIN LINE: FENCk; i~ND BALLF'lELn IrIPKUVEMF.NTS: 15,000.00_ _ Fifteen Thousand and no/100------------- (ii~llsrs) TUTAl. PRICE t'.TD POR SPLIT RAIL FEi:CE: 8,000.00 _. - Eight Thousand and no/100------- ------------------------ (Doll,lrs) SUBrtIi'Tr.L: The Great American _ _ RnilderS & Ac¢rriafc r ii `.~ G,Zegory A. Bow7a BID.~F:. s Presiden ___ 4575 St. Johns Ave., Suite 2 i BUSINESS ADDRESS - SIGN,ITUR~' -- Jacksonville, FL 32210 President CIIY, STATE u ZIP CODE TITLE DATE:_ June 24, 1998 (904) 387-4600 BUSINESS TEl.F:PtiONL• CONTACT PERSOIL• Greaorv A. Bowles TELEPHONE NUT[BER: (904) 387-4600 BID N0. 9798-30 - DONNER PARK FENCING AND BALL FIELD IMPROVEMENTS IN ATLANTIC BEACH TOTAL PRICE BID FOR CHAIN LINK FENCE AND BALLFIELD IMPROVEMENTS: c SUBMITTAL• C ~c~ ~ Cow/e ~ sa.,s BY ..1. G,a,e~tf' ~,/~ BIDDER 'P~D Su~ 22(p7 ~~,~~L~ BUSINESS ADDRESS SI NA J~so~d, ~, ~L 3zzo 3 ~~s,~~ CITY, STATE 6 ZIP CODE TITLE DATE: (O/23~9LJ "7G~f' " ~S~p' ~~ BUSINESS TELEPHONE CONTACT PERSON: `7 ~ l~ TELEPHONE NUMBER: ~o ~¢~~ TOTAL PRICE ~ID FOR SPLIT RAIL FENCE: ; 3~g 4$ .~Q BID N0. 9798-30 - DONNER PARK FENCING AND BALL FIELD IMPROVEl~NTS IN ATLANTIC BEACH TOTAL PRICE BID FOR CHAIN LINK FENCE AND BALLFIELD IMPROVEMENTS: y 11,750.00 Eleven Thousand, Seven hundred and Fifty dollars (Dollars) and no/100. TOTAL PRICE BID FOR SPLIT RAIL FENCE: S 4,690.00 Four Thousand, Six hundred and Ninetv dollars and(Dollars) no/100. cr,nrarrrer . Allied Fence Company of Jax.; BIDDER Charles E McKinney President PO Box 6891 or BU SS ' Jacksonville,FL. 32236 CITY, STATE ~ ZIP CODE DATE: June 15,1998 SIGNATURE President TITLE (904) 786-2011 BUSINESS TELEPHONE CONTACT PERSON:_ Charles McKinney TELEPHONE NUMBER: (904) 786-2011 ~ ~ U U l ~ W xi n C U U W jai d ` U.1 n c O E z ,. w F w v ° t ° n u n m ~x ~ r N U 0 0 q ~ Z ~I (p ~ ' 41 U w D: 6 r IV ~~ ~ ~'1t d d 3 d w ~ I ' ~ - - '-, ..~ W I > H c U ~ N ° a Y ` . r n ~ U `~ Z ~ N x W U Q O ~ W ~ ~ ~ r X ~ a W O K .i ~ c U LL F w n d A .a }Q "~ ~ W ~ LD z L~ ! I CI F- ~ ,, a h 'i ~I , ~ 1 Z Q W 4 F- ' ~ ~ ~ i J F o ti x w i Q N c F ~ V W w o v m Q a , wY o r w r U `] Z ~ I I W U~ ~I I I Cv 0 W V r', ~ I w a U N W I \? I ` T..: W > W 4. c V m !l O o W N Q d .1 V r. ~ ? ~ I :L; N'.. F i I ~ v NI J N µ, u O a N i Y' a I w, ~ .. a al m o ~ Z~ ~~ o c~I N , ~ w M a I ,~ . ~ w H ~ L ~ ~'I I . , ai YN ~ a K O I pI , .~~~ CO w . V o V: ii ~ •0 ~ M W C i 6 F Qi W M~ I a l c a ~ a' ~ ~ U N a' m y . p I W ~ H° ~ ~ V w' C ~ I ~ ~ I i ~~ LL4. Y. O I ~ ¢ a n. m . C~, ~ d a W ~ Y ~ . l u m I ~ ZW(] I ¢ , i a ~ . W. ~ ~ u ' ~ r ~ ~ .., M I •• ~ : s. O I m -f, U I, ~ ~~ M ' L O 6 >~ UH O W O j L' L I 4 ] O Z ~ r a p m m ~~ w ..~ i rl r Z W f O U 4 9 0 O f Q Y 4~ 7-~3-9g STAFF REPORT AGENDA ITEM: Award of bid for fencing at Donner Pazk SUBMITTED BY: George Worley II, Community Development Director ~~' DATE: Juty 8, 1998 BACKGROUND: Replacement of the ball fieM fencing and the installation of a new split-rail perimeter fence at Donner Pazk is a budget item under this years CDBG program The bwest bid for the ball field fence was $11,750 and the lowest bid for the slit-rail fence was $3,200, for a total of $14,950. The CDBG contract contains a line itemization schedule with asub-itemization which provides $15,000 for Jordan and Donner Pazk improvements. The improvements included some minor playground equipment already installed at a cost of $1,988.20 from the same sub-itemization resuhing in a balance of $13,011.80. Staff contacted the City of Jacksonville and verified that sub-items within each line item can be amended administratively by the provisions of the CDBG contract. The total for this contract line item is $143,626.00. RECOMMENDATION: Given the availability of funds and the need for the installation of the fencing, Staff recommends award of the ball fiekl fencing to Allied Fettce Company for the amount of $11,750 and the award of the perimeter fencing to Classic Industrial Fencing for the amount of 53,200. Staff will submit the required line item adjustment form to the City Jacksonville to reflect the amendment. No adjustment of City of Atlantic Beach budget line items is necessary. ATTACI-i7vvIENTS: 1) Bid Tabulation Sheet 2) Bids Received 3) CDBG Contract Line Itemization REVIEWED BY CITY MANAGER: ~ AGENDA ITEM NO. .lone 16, 1998 ('ity of Atlantic Reach t2tltl Sanclpiper lane Atlantic Reach, Florida Rid # 9798-27 Reach ('leaning Contract References: The past 12 years we have been under contract for the following beaches: .lacksonville Beach Nassau County & Fernandina Beach Atlantic Beach St .lobos County Reaches Any of fhe following will he happy to give Beachcombers a reference .las Reach -Public Works, Ty Edwards (247-6220) Nassau County/Fernandina Reach -Recreation Depl. Tom Purvis (277-7350) SI .lobos County -Recreation Dept. -Dale Williams (471-6616) If further information is needed we will be happy fo Cornish it. harry Goodwin Beachcombers Inc. wcAR~ = CERTIP1f~p-'CE (~F INSU RANCE ~ DA,e,...~YYI ' . ,_, ,._, . .? ._ ~ 04/29/98 _ : PnoouCEn THIS CERTIFCATE 9 ISSUED AS A MATTER OF NIFORMATIDN CECIL W POWELL b COMPANY ONLY AND CONFERS NO RIGHTS VPON THE CERTIFICATE HOLDER. THIS CERTIFICATE ODES NOT AMEND, EIETEND Ofl PHONE: 353-3181 FAX: 353-5722 ASTER THE COVERAGE AFFORDED Rr THE POLICES RE~ow. P O DRAWER 41490 CO MVAME AFF OROMO VERAtlE S CO JACKSONVILLE FL 32203 _ ___ __ _ _ _ __ _ _ _ _ _ couvANY A AXA GLOBAL RISK US ZNS. CO. __ _.--_-_ INSImeD _ . COMPANY BEACHCOMBERS INC R FLORIDA RETAIL FEDERATION SIF --__.. _.._-_. . COMPNlY 6505 BRANDEMERE RD S C JACKSONVILLF. FL 32211 cowrAHY D COVERAtlE3 iH15 IS TO CERTIFY THAT THE POLICIES OF MSURANCE USTEO BELOW HI1VE BEEN ISSUEDTO THE rISUREO NAMED ABOVE FOR THE POLICY PERIOD IIIOICA7E0, NOTWI7HSTANOINO ANV REOUIREMEM. TERM OR CONOfigN OF ANY COMMCT OR OTHER DOCUMENT WRN RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAV PERTAMI, THE INSURANCE AFFORDED BV THE POLICIES OESCREIEO HEREIN Ei SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITgNS OF SUCH POLICIES. LIMITS 6HOWN MAV HAVE BEEN REDUCED BY PAID CUEAS. _ __ _ ~. _ co nrE of AgvnAMtt Poucr Muram LTn roLA;r EERCIIY[ IoUCT GvwwT10N ~~ DATE /MrIODrtYI DwTE IaTrIDD/TTI CEN EnAL Lmnam BINDER 5E 02 98 5 02 99 aaanAL AOOREwre { _ 300E 000 ~ --~ - X COMMFnCIAL OENEIIK LWIXITY IIgDI1CT8 - COMPgP AOO ~ I aAIMS MADE Llt~ occur vEneoNK a Aov-ruunr _~ 3 0 0 ~ 0 0 0 _ ovnlEmB a coNTRM:TOae vaor EAa~ occurnelce _ __ t 300 r 000 _ fTAE DAMAGE (A^f MM til _ t__10_ _0 ~ 0 0 D MED EXP IArIT EM peon) i 1 0 0 0 AUT OMOPA.E UAEl1fY CO{BNED SNfAE LMIT { NIY AUTO _.________ ____--____. Al.l nWNET) AUTOS DOOIT rUVRY { SCI1FOUtED AUTOS ~ P~sOn) ~~-~_-- ~-~~~ ~~~ - VOFD AUTOS BODII.T tUURY t nMI OWNED AUTO{ U'w (CMHn PIgPEnTY OAMADE { -- OAMDE uA11AlTY AUTO ONLY - EA ACCDENf f ANY A11T0 OTHER THAN AUTO ONLY:_ _ ~ ___.__ _.. _. _ ..... EACH ACCNBIT f AO(It1E0ATE i ERCFfI UwDwITY EACH OCCIADEHCE __ _ _ __ i __ ln/InE1.U TOfIM ASONEOATE _.__.__-_ ~ DTNEn THAN UMBTIELLA FOnM t __ wonXEm eoMPEMtATaM AMO 052008294 1 O1 98 1 O1 99 X TnAnrtonr upaTe_ ___.__ ___ EMnoTEn{• uAeEm FM/ACCOBO t 100 ~ 000 n+E rrrorreErow r+cL T~erweE _voucr ILAt y_ 500E 000_ PAn RlERCTXECUTwE - _ 100 00 OffICER9 NIE: EJ[CL DIIEASE -EMI EIFLD t 1 _ onEn DEVCnw`nON OF OfERAT10M{w.OCAl10M{NEI{CIEN{PECNL REaH CERTIFICATE NOLOEh ., i % i , i . %r , j sr';. QANC~I~.A11Cf1 .,~.. ,~i/, c ~;;, ~;-. i~ . {IIOLRD AMY or M MM[ Oe{CII~EO PDUIY{ B[ CAIIClLI1D BEFOME TIE CITY OF ATLANTIC BEACH [aPEUnoM DATE TMEJEOP, TIE ^tllul. cavAMr Eci eIOEAY011 10 MAl 3 0 DA» r.NfTEM lance ro TMe ClIIIMIMTE xoloeM NMIEO TO THE IER, R 0 0 S EM I HOLE ROAD wr FAaoIE ro tua aECn MoncE {IIYL tt-o{[ Mo OE{J011TaM OM LIAMIIY ATLANTIC BEACH FL 32233 TIF AMY luo UPOM TK rnHPAMT, m ABEMIt 011 ND~ENlMfATM{. AUnIDI~D MOllf{tMf ~ ,/T „ / / ~ ` ( ~ , (~ CTL-.lkV'K_rrc+..iw Jacque Lai ~Jp •~ AcoflD ~.a r~1o~) _; , ;:; , ;>.,. ,, : ii: ,, Syr, ,, ,;;,,:,~,. ,, ,,,~ ~ACOM!°OOIIi0rlArtbti YMf .~ ~:~~~ - IJw vl~liVrH 1 IVIVHL LII~CIVJC 1 N/\ LYNWOOD ROBERTS OFFICE OF TFIE TAX COLLECTOR LIIY (lf JnCRS(1NVIIIF and/ro COUNIY Of l)LIV/U, fl.ORIUn •n roar n.n-. nl vnrrl nnnrr Im Inr .~gnrNnlc n rnn~ rnnnc n•rnla rn nrgrr rn• nnnnm no ,. .. . r. ..-u. .- ..,.r...-. a r... L,e,, .. r„ r... ~, rl.:.. L-...-. ..r.~r.ir.a ,...,-. r.~..r...r-r. -r .,r..r .-r,l.l ~. r........r .,. ra.,_ .d L,.-~.~..,- n.. b....-n r r.nn. rr.n .. Lv .r..... ..I rl~.r . n ~) r..r. .. nu.....n ....r-- rrnr~nrnMnrna. INr; 03 1 ~I rnv n rnonulN- rRFS rrnnl.FR nr Sfnvlr.F rcn5 RRANnfMFRF RO 5 .IACY.CONV ILLF.. rl 31211.541'1 nL1.NNNI li I1NFFi2: UIIjy61-fllnnr~I I nr R I I my nnnDf V ~ f me nRnl'llf /lf RF RR C j)711-;4)7 RF S(RIrIIRII: rIIRI IC SERVICE RR RFF AIR, NOT SPEC `11 v \. f rnrlnly I irnncn fnr{r: 170.17} 07q CoUnly lax: Slj. ]S Ib nri~i(ral 1 ironer (r.dn: 17), j7(~ Municipal iax: Sj1 .7~i Inlal lax Paid: SGri.00 VIII III FRR11 of IORFR I, 1'19) IO SFrIfI1RfR ;O, IggR Rrrl N: On rnnn77R1 nnlr: 9/1$/1997 nnT: $65.on ATTENTION '""The Following Construction Contractors Require Additional Licensure"' i,i::~;f,'f t'UUL ALUMINUM/VINYL RESIDENTIAL BUILDING ROOFING - FI-ECTRICAL SKEET METAL SOLAR MECHANICAL PLUMBING IRRIGATION GENERAL CARPENTRY WATER TREATMENT UNDERGROUND UTILITY FIEATING AIR CONDITIONING REFRIGERATION rn r',.~ ... ...L.r....,a L. _.... .._ ,.,dl. b .1,...- ..,.r p_r....r ILA IL.rr-.w In .. F.t.rn nor n.ialm[) r^pnl nl nrr m )nninq lawt nl IMn Crvurrv m rr ... .. , _,.,r.r n.. L..._._ b..... .. .. n.-. L.-..-~ ... n-.,...r ..:. -.11q. t.,. 11..+ r- o.•I ..rrdLmiwn ni ^rw lirn.nwwt rLrnl:L. ar,,,.. . ~.I I/~Y f"f IIlfClf)R 11115 F1FrpMFC A rIFf;FIRI /1fTFR VAI-IDATION .. .. s.. CITY OF ATLANTIC BEACN DOCUiIF.NT REQUIP.Et1ENTS CHECKLIST INA_i t--4~ L/ ~_ i RID BOIiD (if required on this project). ORIGINAL Insurance Certificates (copies, ::erores, or facsimiles are UNACCEPTABLE), naming the Ci[y of Atlantic Bench as Certificate Solder, showing they have obtained and will continue to carry i/orkers' Compensation, public and private liability, and property damage insurance during [he life of. the contract. Three (3) references frog companies or individuals for whom the bidder has completed work or provided a product during [he past 12 months, of a comparable size and nature as this project. however, naming the City of At]-antic Reach as a reference or past projects is UNACCEPTABLE. I •!_~ Froof of Occupational License (copies ARE acceptahle). v ___ I Rid submitted IN TRIFLICATE (three (3) sets}. Signed copy of Documents Requirements Checklist. The above requirements have been noted and are understood by bidder. SIGNED: i~/l.';~c ~:,~1'~-`~~ (Bidder or Agent) DATA.: , ..~;,, RID N0. ~I~~ (_ BID NO. 9798-27 -BEACH CLEANING FOR 12-MONTH PERIOD SEVEN DAY A WEEK CLEANING (APRIL THRU NOVEMBER): ~ '~SJL~• Oo x 8 S Z[7, (7UC~ TOTAL FOUR DAY A WEEK CLEANING (DECEMBER THRU MARCH) $ J ~ So, JJ x 4 ~ ~ ~, 6 r~ ~ TOTAL TOTAL ANNUAL PRICE BID: ~ LCor GC~D . JU ~a,C-~j ~/ / ?+-/1~or_oc,,,d.o+~G~,c.~-.•+.~v N ~~• (Dollars) ~~ F~ rJJCot~aERJ ~•~, BIUDER fins l~r„Iclf/lf/'f !<~ .~ BUSINESS ADDRESS ~,e,,k~.r~,id.~/~~ ~=~ ~1.~-ii CITY, STATE 6 ZIP CODE DATE: G~/G~~i~ SIGNATURE ;~.f PP. TITLE , ~~ y- ~yy ?d'~ Z37- r,~'i BUSINESS TELEPHONE CONTACT YERSON: / ~~~~ L-TOLtIr/. •-~ / TELEPHONE NUMBER: s~`Y 7iJ-fad7'r1aL~~J I 'j"' fj F1n.iT /~/Y dr tr: ,..~r .er9 u.. ./r~•i/' r, /fv `-° RP2 - nloV. ('.I ,~ ~e 7:Akv~ D4 i7 i C,C: ~ °.c/ Gf 4, n i f T/~v ('~ r/J 1.,. /~ p,Jr• A 7!F'PP ~7J yR- ~i./Ttn, i, T~,//eJo..l•~ BIU N0. 9798-27 - BEACH CLEANING FOR 1L-MONTH PERIOD Suecifications: SCOPE OF WORK: Beach cleaning will consist of cleaning and litter (garbage) emptying as follows: Plechaulcal Cleaning: once per week mechanical pickup, and refuse container Filtering or turning soft sand from rite high tide line to rite seawall (bulkhead) or ballast rock. The cleaning shall extend to a minimum depth of six (b) inches and be capable of picking up glass, cart tops, crushed alwninum cans, buried litter, etc. 1'h is cleaning shall be performed once per week from [lie Neptune Beach City Limit north to Ilauna Park. Manual Cleanine of Litter: This work shall include emptying of all trash containers along the oceanfront, and picking up of all visible litter and garbage front the water's edge to Clte seawall or rocks and all "street ends" open for public use. 'fltis cleaning shall be performed seven (7) days per week April through November, four (4) days a week December through Plarclt, and will be a "once through" cleaning from [he Neptune City Limit north to Hanna Park; there is uo requirement for cleaning throughouC the day after [he "once through" sweep has been taade. The selected Mdder will use the approved Councy landfall located on U. S. U301, south of Baldwin, Florida. Bidders shall submit bid prices fur seven (7) day a week and four (4) day a week cleaning. A person or atfillate who I~as been placed on the convicted vendor list following a conviction for a public entity crime may no[ submit a bid ou a contract Co provide any goods or services to a public entity, may nut subud[ a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids oa leases of real property to a public entity, may not be awarded or pertorm work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business wltli arty public entity in excess of Clie tl~redltold amount provided in Sect ion 287.017, for a period of 36 mouths from the date of being placed on the convicted vendor list. (Section 287.133(2)(a), FLORIDA S'fATU'L'ES) . Joan LaVake Purchasing Agent t:~" , v ~ CITY OF T>ct-caKtCG ~CC1~ - ~~04cc~CL Piay 11, 1998 CITY OF ATLANTIC 6EAC^ INVITATION TO BID BIU NO. 9798-27 1200 SANUI'IPF.R LANE. A'I'LA N'I'IC tiEAClI, FLORIDA 32'133-x361 '1'IiLF.I'l1UNE (OOa)'l•17-5d 18 rnx (9Ba) zl~-SSId NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed kids, IN TRIPLICATE, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Aclantic~Beach, Florid."J~32233, unl'i1 2:30 Phi, lJednesday, June 17, 1998, for BEACH CLEANING FOR 12-MON'1'N PERIOD. 'Thereafter, at 3:UU Fhl, the Mds will he opened in the City hall Commission Chamber, 800 Seminole Road, AC1anCic Beach, Florida. - Bids shall he enclosed in an envelope endorsed "BIll N0. 9798-27 - BEAC11 CLEANING FO12 12-hi tN'1'll PERIOD, 1'0 BL•' OPL•NEU A'f 3:OU Phl, WEUNESllAY, JUNE 17, 1998." Bidding Documents specifications, and information regarding the bid may Le obtained from the Office of the Purchasing AgenC, 1200 Sandpiper Lane, AC1auCic Beach, Florida, telephone (904) 247-5818. UOCUh1EN'1'S RGQULREU '1'0 I;L•' SUBN11"1'Ell IN BIU PACKAGE AT BIU OPENING: 1. ORIGINAL Insurance CerCificates (copies, Xeroxes, and facsimiles are UNACCEf'1'ABLE), naming the City of Atlantic Beach as Certificate Ilol.der, showing they have obtained and will continue Co carry Workers' CompensaCion, public and private liability, and pruperty damage insurance during [he life of the contract. I_. 'three (3) references from companies or individuals for whom the bidder has completed work during Che past' 12 months, of a comparable sLze and naCure as Chis project. however, naming the City of Atlantic Beach as a reference on pas[ completed projects is UNACCEPTABLE. 3. Proof of OccupaCional Licenses (copies ARE• acceptable). 4. Signed copy of Documents Requirements Checklist. Iiid prices shall remain valid for sixty (GO) days after the public opening of the bids. Gouds and services proposed shall meet all requirements of Che Ordinances of the City of AClantic Beach, Plorida. 't'he CiCy of Atlantic Beach reserves Che righC Co reject any or all bids or pares of bids, waive iuformaliCies and technicalities, make award in wlwle yr parC, with or wiChout cause, and to make the award in what is deemed to Le iu the best interesC of Che City of Atlantic Eeach. AGENDA ITEM NO: ~ r~ COMMISSION MEETING DATE: ~ ~3' CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Award a three year contract for beach cleaning to Beachcombers Inc. SUBMITTED BY: Allen Sowder, Facility & Ground Keeper Timmy Johnson, Recreation Director DATE: June 18, 1998 BACKGROUND: The bid opening for beach cleaning was conducted Wednesday, June 17, 1998 at 3:OOPM. The Awards Committee received one bid from Beachcombers Inc. for 26,600. RECOMMENDATION: ATTACHMENTS: REVIEWED BY CITY The past several years (5+), the City has received one bid for beach cleaning (Beachcombers). Larry Goodwin, President of Beachcombers has offered the City a monthly discount of $150 for the months of April thru November, if the City would agree to a three year contract. This would amount to a $3,600 savings over the three year period. Award a three contract to Beachcombers, Inc. for beach cleaning. CITY OF rQtlartee $cacls - ~le:lda June 2, 1998 To: Jim Jarboe, City Manager From : Timmy Johnson, Recreation Director' Re: Usage Report, Community Center, June, `98 4E ~-13-98 eao sta+rNOr,e xoAn ATLANTIC BEACN, FI.ORn1~ 72373560.5 TF~ ca+ONE (90q 7A'LS800 FAX (906) 24'FS805 Jim, here is a recap of activity at the Adele Grage Community Center for the month of June, 1998. Group/Event # Mtgs/Events # People %Total Use THEATER (Room A) ABET Set Bldg./Performances Rehearsals and Workshops 20 620 74 Narcotics Meeting d 100 12 Beaches Co-op I 30 4 Brownies 4 82 ] 0 TOTALS 832 100% MEETING ROOM (Room B) AA Meeting 7 70 24 Boazd Meetings 5 94 33 CribbagelScrabble 7 63 22 - Sea Turtle Patrol 3 48 17 Travel Group 1 12 4 TOTALS 287 100'/e Total Number of people using the Theater 832 74•/. Total Number of people using the Mceting Room- 287 26•/. Total Number of people using the Adele Grsge Community Center -1119 100% .. .. .r .. ..: , ., .: Atlantic Beach Fire Department T Y P E O F S I T U A T I O N S TAT I S T I C S 06/01/98 thru 06/30/98 This Last This Mo This Yr Last Yr Yearly Month Month Last Yr to Date to Date $Change ee.. a.eaee :eee nxeaas eeave aacoc ooaa~aeeae aaxaaa~x== esoo~sa 'fires 5 3.7$ 5 4.1$ 2 2.3$ 20 2.9$ 15 2.5$ 33.3 'alse Alarm 1 0.7$ 5 4.1$ 0 0.0$ 14 2.0$ 5 0.8$ 180.0 Disasters 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0 0.0$ 0.0 Leh Fires 0 0.0$ 1 0.8$ 3 3.5$ 5 0.7$ 9 1.5$ -80.0 [az. Cond. 0 0.0$ 0 0.0$ 1 1.2$ 1 0.1$ 2 0.3$ -100.0 ;rush/Trash 1 0.7$ 2 1.7$ 1 1.2$ 12 1.7$ 8 1.3$ 50.0 tisc. 14 10.3$ 11 9.1$ 12 13.8$ 77 11.0$ 76 12.4$ 1.3 tutual Aid 14 10.3$ 16 13.2$ 13 14.9$ 79 11.3$ 58 9.5$ 36.2 [edical 95 69.9$ 77 63.6$ 53 60.9$ 468 66.7$ 417 68.3$ 12.2 Illegal Burn 2 1.5$ 1 0.8$ 0 0.0$ 5 0.7$ 5 0.8$ 0.0 ;pill/Leaks 1 0.7$ 1 0.8$ 0 0.0$ li 1.6$ 4 0.7$ 175.0 'ower Lines 3 2.2$ 2 1.7$ 2 2.3$ 10 1.4$ 12 2.0$ -20.0 --- Tctals ---- 136 ------- ----- 121 ------- ------ 87 ------ ----- 702 ------- ----- 611 ------- ------- .. .. i. .. .._.. ........ _ _ r~.er_~ ... 1 _. -- . ...ax ,.. _. July 8, 1998 TO: Jim Jarboe, City Manager THROUGH: David Thompson, Public Safety Director FROM: Claude Mayo, Acting Fire Chief REF: Momhly Report for June, 1998 Attached is a copy of the data from the run reports for the month of June 1998, and a comparison of runs for June 1997. As indicated for the momh of June 1998, the Fve Rescue Department responded to 136 calls for service. During the same time last year (June 1997), the Fire Rescue Department responded to 87 calls for service. The average response time for the month is about three minutes and is well within the normal response time to calls within the city. This month our calls for medical related service are about 70% of our total call volume, or 95 calls. This figure is 6.3% higher than last year same month. The fve related call percentage for this month is about 3.7'/0 of our total call volume, or 5 calls. This figure is 1.4% higher than the same month last year. There were three (3) structure fires that caused app, aximately 5200 in damage and two (2) other fires involving vehicles or outside of a structure that caused an estimated property loss of $6100. The property value of property involved in fire about $169,900. The estimate net property saved was $163,600. ~~ ~-~3-9~ City of Atlantic Beach City Commission Meeting StaffReport AGENDA ITEM: FIRE DEPARTMENT MONTHLY REPORT FOR June 1998 SUBMITTED BY: Claude Mayo, Acting Fire Chief DATE: July 8, 1998 BACKGROUND Attached is a copy of the monthly report and fire report data. RECOMMENDATIONS: To have this report part of the consent agenda for the July 13, 1998 commission meeting. ATTACHMENTS: Copy of the Fire Department morrthly report and fire report data. RECEIVED BY CITY MANAGER: ~' oT AGENDA ITEM NO. City of Atlantic Beach Code Enforcement Activity Report October 1, 1997 -June 30, 1998 CODE VIOLATIONS __ _ ___ _ PREVIOUS PRESENT YEAR TO MONTH MONTH DATE Abandoned Vehicles CAR 11 e Ic es mpoun e edge oat/Trailer ousmg o e to a Ions azar ous on Irons nperml a ons ruc Ion onmg to a Ions n Icense uslness Ign to a Ion vergrown ege a Ion ras omp aln olse omp am wsance 'imp am ea a e azar nlma omp aln a er ewer I omp aln ewer ys em omp aln a age orm a er ralnage er TOTALS Complaints in Compliance ~~ 71 Number of Complaints Outstanding 114 ~ Proactive Complaints 22 21 250 Reactive Complaints 27 30 262 V I r7 tK AV I I V I~ IES: 4~ ~- ~3-98 City of Atlantic Beach City Commission Meeting StaffReport Agenda Item :June 1998, Code Enforcement Report Submitted By :Karl W. Grunewald, Code Enforcement Officer J~Y• Date Submitted: July 2, 1998 Recommendation Attachments :Monthly Report Agenda Item No. 4 A Date:Ju/y /3, 1998 Reviewed By City Manager CITY OF /l~feactic b"ea~ls - ~laau~a 800 SED1[NOLE ROAD -------- ATLeL\T[C BEaCH, FLORIDA 32233-5445 TELEPHONE 19041247.5800 ~\ FAX 1901 ~ 241-5805 -~l~,,~~~.,~ SCNCO\I 8525800 MEMORANDUM July 1, 1996 TO: Jim Jarboe, City Manager ~y FROM: Don C. Ford, Building Official'.. RE: Building Permits Report Please be advised that the following permits were issued in the month of June, 1998. TYPE PERMIT Single Family Duplex Units Townhouse Units Garage/Carport Additions/Remodels Swimming Pools Commercial Fences Utilities Reroof Wells Signs NO. PERMITS 2 2 3 16 2 3 2 8 5 2 6 PERMIT COST 6,584 4,624 293 6,244 60 5,603 20 7,280 125 20 220 VALUATION 159,620 307,130 3,680 676,609 46,494 138,640 1,047 39,200 TOTALS 51 31,273 1,372,420 Miscellaneous permits issued in connection with new construction, additions, remodeling, etc: ' Electrical 30 1,013 Plumbing 36 1,230 Mechanical 34 1,287 inspections performed: Building Concrete Eledripl Plumbing Mechanical Misc. Occup. Lic. 60 18 31 39 27 3 d~ORMATION COIrP~D BYPAT NARRlS - BG~OMQ OEPARr11ElYT Agenda Item No. 4~ Date: 7_ i3-9g CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT STAFF REPORT AGENDA ITEM: Building Permits Report June, 1998 SUBMITTED BY: Don C. Ford, Building Official C%~ DATE: July 1, 1998 The following is a comparison report of Building Permits for New Single Family, Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date for June 1997 and June 1998: Year to Date June 1997 TYPE PERMIT NO. PERMITS CONSTRUCTION VALUATION Single Family 54 S 4,590,801 Duplex Residences 12 682,812 Townhomes 5 362,835 RemodelinglAdditions 92 1,023,657 Commercial 7 331,001 Total 170 Inspections: Total 1267 Year to Date June 1898 S 6,991,106 New Single Family 17 S 2,073,140 Duplex Residences 4 418,852 Townhomes 2 307,130 Garage Apartment 1 84,000 Remodeling/Additions 98 2,457,797 New Commercial 10 914,890 Total 132 i 6,235,809 Inspections: Total 1001 RECOMMENDATION: ATTACHMENTS: Building Permit R~oR~~lune 1998 REVIEWED BY CITY ~ Y' ~~,,11 V s 1 O N 0 12 1 y 1 1 Y 1 u h 1 O I ~ W OJ W I N P O 1 N WOW j p V 1 r \ 2 1 J.O W 1 W r I N Z•-J 1 N W J I < L O IOJ•••' 1 2 I F O W I O I V O ! I I r F 1 N I c C 1 I W w I ZfN N N > y 1 W W r I IrwV ~ I N N N y 17 J J p< 1 0 0 0 W j .¢ m i I P V I P F J I ~ O S N I F J ~i I V I > J 1 < O 1 W¢W T.1 0<1 d > V 1 1 W h o l es ¢ r C I dVdIJ 4~ 7-13-98 1 N ry j n n n W y 1 n N J 1 N N •• 1 N n Y 1 ~ n • t < 1 J n S W W 1 I y W n N Y < ¢ O • N W M 1 W 2 V O n 0 u h 1 N < W W w W w < 1 w W m O 0 W W F F J 1 J w • ` 1 u J S < ` 1 V O n r n w h h < ~- 1 2 N m N O W < N I n rN N N <ON N 2 N t _ O p I O N •Nn N n J «< <VJ r <a • nu <•rlr I WNn W 0 .' JWJ Y J~Oh ••~Y JO< N¢ JP¢ Ij N A > N J n O .O J < Y N < N w V N= a O V n O 1 r N W W 1 Y A l~ W F I` h ~~ N J 1 > I• N O A W C P d ~~ I Z 1 Z W 1 C I LL I ¢Jn I WN ra <N NV • NS ~ VN wV • w • V< tiv< O WM< iVJ N~OO wJJ P a • N. p ra I N J i w V NN n SNS d• N~ SNr NN F. 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L N J¢ W Y ¢ y h V N ` I •W J r< L F O_ NN • N Z OV¢ OO pw- <r N0 H S J C t N W N N •2 NO • O O O Ow < • N w N J W N < J<< r m 2 O< N!< M N W< O N< N J •C ¢ NJO N J "• N N M •< r t J ¢O hJ `O %d yl N JW N •< N<W N W NOJ r< •~ C 6 O V V > N J W 9 O d y _ > O W 9 L1• W 3¢ N Nn W 2 N YO ~ 3 P 3¢ tl 3 N N 3 Z ~ O W w N W O P < F W C n W h N W< I- ¢ O W n ~ S r r 3¢ N 3 J P 3< O 3 C n 2 N V 2¢ N Z 3 ~ 2 W a Z N r 2 Y V W 2 V n W Cr W O P W O N W 2 O < W 2 O N 2 V A 2 1 r 2 N N 2 i.0 P Ol O P ` P P p m P f0 b W ~~ rr V \ \ P P P O a N O N N O O \ ~ \ ~ N N O- N P ` P N P N < •D •O 'O `~ d a a \ \ a u .o N N u z h c ~ • ! • ¢ c V I Z 6 W > n z n n n ¢ n ° d M n < n n 1 i+ n n i n , . n rl n u n n w _ N • N ~h N ~ N N n ¢ n V1 M W n n N W N V N T N N W N V N N W I•I h N 'N N C N N N O n h n y n n W n O n 2 y j O n N O N N N W S w C OJ V J O d. .t d n ~ n Y 6 n N 6 W ~ LL ZOl d W ~ J 4 J J WwJ ..•J • W Z < W ~> < VW y V y Y D d Z Y u YV 4 W _ • • • < ¢ 2 N u QV N h r0 r0 y02 ¢W S Nh2 • 002 • p Ne • h h ~Z N • J W V < < ¢¢ V O O< ¢ ¢ V d Y V D W V J> V y ¢ 2 Z N V • .• O C V W V t w < C<< m W t O J< < < F< J O< • Y Y W< 3 W 10 0 0 W2tp 'J h 0 W W W J W 6 IY N 0 W V W h< < 2 W t W 1 ~> ;F < _ FJ0 h 0 ON0 0 m JOO 0 J W 'J S W J F O< V ¢ r V f W V < V N O Z V Z< W Y Y = N< 0 O< ~ i O r < r W r ` J r Z w r A Q h u 6< Y O W r 0 N V < V L J V S> V O O< Z t= ~ J h Y O> h h O! h W M < N h h t w 2 W r W r J J w V _ d ¢< _ N W _ N _ r V _ h O < J h y N h • > 1.. W W h ¢< < > < mn< < N _ 6 2 _ N 2 W WJ Y N J W N J 7 N J 2 n J 2 J L N J F O J < O • w < N< •P< h < w h P' > ~ ~~ P h r 1\ h W A h J n h r J N 2 N J W P J p .p J n J i 3 ! h O < N A< O P< 3 N< O< t < n< V h N O P h 2 q h O F Y m h p W J O N< LI• < h r< ! N t a< zz zh V N ~ P J J < < n n P n P O O V n n n V . i ~ p O O V a V a < < a V r h h V V V M n N n n ^ N „ A U P O V a n a < V J V ~ a V < a V V O O O O O U O p V V O O O O O P p P O P P P P P P P P p ~ P .. uu..c„•~~, aM. a~ oa oo~a JJOU ~y,K,p rMi UD Vision Software, Inc. Quote for Atlantic Beach -Florida Tn~irin0 Mdrdenenw SOR«3re Insteletion • - ~ ° ~ •'•• ^`••~ ••` I 7 I 2,740.00 I 2',,y4p 00 driermnee erd uip{ar[ e. a plodded 0uagh 2nrsrel renewaple cor~echral agreartrer~, AOencix w~ IMee ere suppled Wlh d updates and eMtenoemerds et ra ed60onel cherya duin9lhe term of N'w aQeernerlt. Renato erd a to4hee teleptwne support nurrrber is eLSO Inducted. SotMara support for PCIBase end el Isted modles Is ...... ..,._.........:_W ._.~ ..._.__.. _.. VINSTS 3ofhvan lmtWetion Servers 1 1,500,00 1,600.00 VIIJM4 ~- I R~N w tr~'ras,vn for i~ni'a I t l 260000 250000 533,840.00 Software sa,aoo.oo Records Subtotal 541,006.00 Grand Total sal,oo6.00 PeOe 2 of 3 64/177/ 14: L7 tll JJ7J7Jbtl SWHrtlS • Vision Software, Inc. Quote for Atlantic Beach -Florida Customer tJUmber consuRSM Kent Swerts Part Description OuerlDty Price Each 6Cended Price Records Hardware M!scelleneous $3,168.00 Software PClbese 07rer Modulac ~VPR111 Vld....ouc o.__ r..a_~u~___.._ ~.. __ _ -.- _ _. ___.._ _..__. ~......... ~ 7 10,$$0.00 10,550.00 e Dose system inchWes Systarn il~niristredon Management, Master Indexes, Casa-IriciderY Amest .krviNl6 Custody and Case- Manegamerrb Property, Standard Reports and Stele Re ortin wh r i b F g e e ava la le. License for the base RMS era prONded by 'coneurrsri" users. Addanced AdF1oc Raportlng is proNded through Crystal Rapor~ Professi nd S fb o o vera. Pridnp fw Crystd ReDOrts is not included. ~ VPRA-2 Admin. Md PersonnN Module 1,2 Pas. 1 1 ~.~ 1 ~_~ TFtis module is priced for concurrard users. The Bese RMS must be purchased m ptrchase ttis module, Dut tt4s nwdrAa GOES NOT have to Dloehasad in 0re exact same number of users es teh Basa RM,S YPRC-0 . COatbns Module 10 Poe. 1 VPRL-0 1 9ti0 00 1,660 00 Ortlcer Aetlvlty Lop Module 10 Pos . 1 1,950 00 1,%0.00 VPRrv4 T}tic module Is rleed fw concurrent users. If must ba purchased in the SaRle raanbar of inorameNs as 0w base peda Narcotlca end trrtal99enu Meaule 1.Z pos . 1 2080 p0 2,080.00 This mod~~n is priced for concurrent users. The Base RMS must be purchased to prrchesa this module, bib this mOdJa DOES NOT hgre to p~xchased in the exact same number of users as Wh B RMS VPRT-0 ese . 7n}Fle Accidents Module 10 Poa . 1 1,960 ~ 1,850 ~ ThlS module is priced for conaaraM users. It must bn purchased in Iha same number of ircrnm L . an s es tl~n base DecJOpe. On ins skateN requires a dcensed coo of Ysio TacrW cal Sofhvaro on aeon station that nit Da using Ifs software. Page 7 of 3 SID N0. 9798-28 -SOFTWARE FOR POLICE RECORDS MANAGElD;NT SYSTEFI TOTAL PRICE BID FOR SOFTWARE AS SPECIFICALLY OUTLINED: 41,006.00 FUcty~ ~~~ ar~d ~ ~~ ad ~~ (Dollars) SUBMSTTAL: Visim Snftrsce, Inc. BIDDER 5601 Eaclsd~s ffitd., lU Emc 9D00 BUSINESS ADDRESS BY Amoi~ E~cvFlre, Felt 9warts .:.,. ~t~ r ~~ u SIGNATURE C,~CF1P Hsyne, 11: X429-8000 CITY, STATE 6 ZIP CODE DATE: ~~~ CONTACT PERSOti: Kstt S+arts Flait2a A®trtt E:®cntire TITLE (8U0)862-2108 BUSINESS TELEPHONE TELEPHONE: (813)396-7968 ' _~ _~ ~ ~ ®~' ~ v O Ot~~ ~~ G, June 25, 1998 City Of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florid 32233 To Whom It May Concern: Please accept this bid from USA Software, Inc. for `Software For Police Records Management System' pursuant to your Bid Number 9798-28. Our bid conforms 100% to your specifications as listed in the RFP. We have provided the required list of (10) law enforcement agencies using our CrimeFile 2000®software package for your review aceording to item # 2 of your spermcations. Pursuant to item #8 of your specifications, our CrimeFile 2000®software has the ability to integrate to the FirePrograms Fire Management Software from Arrakis Publishing of Crystal River, Florida. CrimeFile 2000® 100% compatible with FDLE's UCR standards USA Software, Inc. charges 3100.00 per hour for custom software modfications and/or trainir+.g, plus any travel expenses. The hardware listed in the 'Current Hardware Specs' should support CrimeFile 2000® For t~ndows. The workstations should nave at least 16M8 of RAM (this was not listed). It should be noted however, that while the hardware should support our software, the performance of the system in terms of the load time and/or response time of our software may be slow. The preferable minimum configuration would be a Pentium 133MHz PC with 16M8 of RAM, a 1GB hard drive and Windows 95. Please refer to the enclose-brochures for fuRher specifications. BID N0. 9798-28 - SOFTWARE FOR POLICE RECORDS HANAGENENT SYSTEl1 TOTAL PRICE BID FOR SOFTWARE AS SPECIFICALLY OUTLINED: ~ 77 635.00 Eleven thousand six hundred thirty-five (Dollars) SUBMITTAL: USA Software, Inc. BIDDER 9900 Stirling Road BUSINESS ADDRESS Cooper City, FL 33029 CITY, STATE 6 ZIP CODE President TITLE DATE: .7iino 75 1ggA 959-436-3911 BUSINESS TELEPHONE CONTACT PERSON: p_p_ GDencer.Tr. TELEPHONE: q54-436-3911 BID N0. 9798-28 - SOFTWARE FOR POLICE RECORDS MANAGEMENT SYSTEM Mailing List: ~J INFORMATION TECHNOLOGIES, INC. 10403-A Baur Boulevard St. Louis, MO 63132 Attn: Mark Malone (314) 997-5336 ~~ LUCENT TECHNOLOGIES 1100 Park Central Boulevard South Suite 3400 Pompano Beach, FL 33064 800-247-7000 FAX 800-579-4403 PSI INTERNATIONAL, INC. 10306 Eaton Place Suite #400 Fairfax, VA 22030 (703) 352-8700 FAX (,703) 352-8236 USA COMPUTER TECHNOLOGIES, INC 3930 S. Florida Avenue Lakeland, FL 33813 qh/~ rBr37 648-4443 (~~/ FAX (~ 644-1652 COMPU-DAWN, INC. 926 Pine Walk Court NE Palm Bay, FL 32905 (407 952-4122 FAX (407) 952-4121 Attn: Harv Whitney USA SOFTWARE, INC. 9900 Stirling Road Cooper City, FL 33024 (954) 436-3911 A[tn• F. A. (Woody) Spencer ~ 9sy- ~i:~~~ SPILLMAN DATA SYSTEMS, INC. 810 South 100 West Logan Utah 84321-5929 (801) 753-1610, EXT 1215 FAX (801) 753-3031 ATTN: Frank Felice STREETf,ARD, INC. P. 0. Box 604 Boiling Springs, PA 17007 (717) 258-3160 (717) 258-4757 Tracy Weller 800-766-3160 X 200 TAB OF NORTHEAST FLORIDA 5211 Fairmont Street Jacksonville, FL 32207 398-3600 Ext 208 FAX 398-0093 Scott Whigham DHS ASSOCIATES, INC. 3257 Highway 17 N Green Cove Springs, FL 32043 (904) 269-5330 (904) 284-0094 Laura VICKERS RESEARCH LABS P. O. Box 16843 Jacksonville, FL 32245-6843 Ph 6 Fx 388-5209 AMTECH COMPUTERS Consulting, Service b Support 2292 Maypozt Road, Suite 06 Jacksonville, FL 32233 Payman Rouhani ph 285-2474 246-2534 DOCUt'.ENT IMAGING SEFVICES COMPANY, INC. 8917 Western Way, Suite 1180 Jacksonville, FL 32256 363-3774 FAX 363-3846 VISION SOFTWARE 5601 Barbados Boulevard P. 0. Box 9000 Castle Hayne, NC 28429-9000 800-882-2108 FAX (910) 602-6190 entity in excess of the threshold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2)(a), FLROIDA STATUTtiS). 3oan LaVake Purchasing Agent f~tla.dle beat! - ~lmaic~a 1200 SANDPIPER LANE ATLANTIC BEACH,FLORIDA 32233-4381 TELEPHONE (904) 247-5818 FAX (904) 247-5819 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9798-28 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted in triplicate, at the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, July 1, 1998, for SOFTWARE FOR POLICE RECORDS MANAGEMENT SYSTEM. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-28 - SOFTWARE FOR POLICE RECORDS MANAGEMENT SYSTEM, TO BE OPENED AT 3:00 PM, WEDNESDAY, JULY 1, 1998." The purpose of the computer system is to automate the Police Department's records management system, to achieve improved data management, and to provide accurate and rapid processing of information. Bidding Documents, specifications, and information regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. Bid prices shall remain valid for sixty (60) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach, Florida. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or part, with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public enti*_y crime may no[ submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public May 26, 1998 4- C[TY OF ATLANTIC BEACH ~~- i i CITY COMMISSION MEETING 7 STAFF REPORT AGENDA ITEM: Police Reporting Software SUBMITTED BY: David E. Thompson, D rte. ector of Public Safety DATE: July 3, 1998 BACKGROUND: The Atlantic Beach Police Department needs to replace its current reporting software. This was addressed earlier this year when the Police Department submitted a grant proposal for funding for this project. The grant will cover $11,112 of the $11,635 price. The existing laptop computers, utilized for reporting, are approximately ten (10) years old, and we are unable to obtain repairs or parts for them. We have determined that we can do the reporting more effectively without the use of laptop computers, but we need to change the reporting software to accomplish the transition to a new system. The software outlined in the bid specifications included modules for future expansion, anticipating future growth and development. It also included data conversion with our existing data base to assure that the new and old systems would work together. Due to the nature of the software needs and the configuration of the existing network, we expected to have very few vendors who could meet the specifications. Staff members of the Police Department have seen this reporting software demonstrated in other Police Departments, and we are confident that it will meet our needs. However, over the next year, the Police Department will continue to explore the expansion of the information management system to include Computer Aided Dispatch and related features that will greatly enhance the accessibility and collection of information. We anticipate the use of Contraband/Forfeiture funds for the future developments. _ RECOMMENDATIONS: We recommend the approval of the low bidder, USA Software, for Police Reporting software. ATTACHMENTS: See Purchasing Pa ork REVIEWED BY CITY MANAGER: AGENDA ITEM NUMBER: e a `e O u `o m c O O LL lL = U ~ m JU H Z Q J a t z a a w F w ~dHQ .-i .-i W U C C.1 l'1 w~ > .° a ~ a~ w ~ F' ~ m ~n ti 2 w " X H ~ W a ..r o W .> v ~ m a N xa z Jc H aa3^`tli ~ \ z ~ .+ a 4 n~ w U m d ,~ ~~ C U ~ W N a O ~ a ~ 1 ~~~ ~lreelan September 4, 1997 Letter of Recommendation Keller Landscaping and Lawn Service, Inc. To Whom It May Concern: In todays competitive business it is important to surpass competition. Overall appearance of property is one area that is significantly important in attracting and retaining clients. This is why we recommend Keller Landscaping grid Lawn Service, Inc. For the past fifteen years, I have utilized the professional services of Keller Landscaping and can honestly state without hesitation, they are the b~s~! Their staff of landscaping and maintenance professionals has the experience, know- how and modern equipment to complete all assignments with uncommon expertise. They have successfully maintained and installed initial landscaping, irrigation etc. at various properties and have had revenues in excess of X1,000,000.00. During this fifteen year period, I have been in close association with the owner, Pat Keller: I have found him to be a true professional whose expert ability is equalled by his character and trustworthiness. Finally, I can personally recommend Keller Landscaping and Lawn Service and feel very confident that you will receive the same excellent service, expertise and professionalism that has been provided to my company over the last 15 years. Si ce ly, Robert C. Freeland ®HOMESIDE LENDING, INC. January 27, 1995 Keller Landscaping & Lawn Service, Inc. 1 I49~ Columbia 1'arl: Dr., P/est, Suite 4 Jacksonville; PL 32255 1'o Who It May Concern, This is a recommendation for Keller Landscaping and Lawn Service, Inc. 1-IomeSide Lending has utilized the grounds services of Kclfer for the p:ut !en years. We have found their service to be on a professional Icvcl, methodically and continuously pcrfonning routine landscape maintcnancc as agreed and in a timely manner. Keller has experienced supervisory managers who arc technically proficient and who Lind the time to cva!uatc plant material and turf conditions and make reCOmmen(11UOnS PUI' d COIIUnUCd I7Ca!thy and attractive landscape. We earnestly can reconunend Keller for landscape maintcnancc services. Sincerely, ~~ James L. Wilson, CPM Vice President Oran Central Corporation tObO PRUDENTIAL DRIVE, SUITE 70J POST OFFICE 6OX No JnCK5OtNIttE. FLORIDA ~2706fa00 To Whom It May Concern: PtiOtIE: (00<J 79a?<00 FAX Plot) a0G.i8f0 As Landscape Arcluicct For Gran Central Corporation, my responsibility is to manage the landscape i[utnllation aad maintenance For all Gran Central Corporrtion properties in North Florida. Outing my ten ye:u (enure, Pat Kellei auc( Keller Landscaping and Lawn Setvice bas provided Gran Central Corporntion with c~cc]Icnt service and value for landscape utstallations and 3andseapc m.tintenence in eseess of four million dollars. Keller Landscaping 1><u coruistently completed tl:e Landscape installation projects on time and within budget. I routinely recommend Keller Landscapiug to fcllo~v Laurisczpe Architects and building contractors as highly qualified and competent landscape contractors that provide a combination of service, quality and value SincerclY~ ~~'i' Andrew S. DalJCC, ASLA Assistant Regiooa! Mnnngcr Fla. Reg. Landscape Architect ~a`1112 Project Presentation World Golf Hall of Fame The World Golf Hallo! Fame near St_ Augustine is an amazing site (and sight). Less than two years ago Moae Diesel broke ground on the 521 million project. The building itself was designed to symbolize U,e curve oCs perfect goft swim. 73ecause oC the dcsi~n, d,crc arc no square corner in :tic buildi^n - Iuadinr, to m:mcrnus d::;llra,t•,u< li,r an,~truai:ri crcva. ;\ I )2' obscrvanion lor:er o~•cr- !cKU:it:e tvU.i,! map rcllcc L:,~ ;Kxrl sLuv:: tlt:!, P•c pruj.; i:a:; dc;lni;cly :net its bi••'; c: cc:!:ionti. i.._ bciicine coaiss o` - e,gl. -gin (o' =na:>c; di!._ ~. ..,."u ny.,(t ;o s. ~:::!wlVn ::. cig:ucn, hr~[_:. u.` eo!1 miC::norc tJ,ar GO.CvJO x;. (!. bCsl: tc roc"::^ shin_~Ps. Ever. the o:::a:;:ca:a! h:,len::': r,,ilu;^_t arc cr.<Innti>ci! •.~ i^: ^ru_,. Aiong tvidi a residur.; golf rct::il stoic. there •.vill be a c;tfeteria, several interactive museum exhibits and a special shrine that pays homage to cacti Bill oC Farnc member. Witt scverll layers oC ucousticll trwtmcnt for sound insulation, a stag-of- tbe-art digital surround sound system, and the 60' X 80' X 120' radius saeen, the 300 seat I:.1AX theater is in a league oC its own, The World Gold Village will consist of several hotels, clubhouses. the Ha]! of Fame building, three full golf courses, and a condominium complex, u well as 7,200 private residences. With a grant opining scheduled for May I G-18, al] of the bard •.vorl: is coming to a close on the primary buildings. As workers Cmish up the final detatis, inspections arc being made and last minute problems arc getting solver). Morse Diesel •.vants to chant: cell dtc ABC companies drat viorlxd on [tic project. It is estimated that in tLe Lrsr year alone, more than a half million people will visit the complex, showing o~ '~`ortbcast Florida to golfing enthusiasts and the world. General Contractor: Morse Diesel International Senior Project Manager: Patrick Gacetta Assistant Project Manager: Tony Fiorito Superintendent.• Tom 1-Iolt Project Secretary: Sue Ehly Project Secretary: Lori Kline Project Engineer: Ian Kulin Otivner's Representative: PGA Tour Constntction Services Project Superintendent: Coy Clayey Project Manager of Exhibits: Tim Large Other _ ABC Members Involved - A&E Reprographics Coastal Construction Products • Commercial Wall Covering -Concur, Inc. -CSR Rinl;cr - Holmes Arcbitcch [oral Door & Hardware - Jim King Companies - Kdlcr Landscaping & Lawn Smicc, Inc. - Lanahan Lumber - Pcrduc Office Interiors - Powcll's Custom Metal Fabricators, Inc. - Prime l:yuipmcnt - S. David & Company - Williams-Scotsman - STATE OF FLORIDA ?Jrparhnrut o[ 4{prirnlhlrr nnD ILronSumrr $+crUircB ^URE.aU OF" CIYTGbtOL.OO`( ~ PE£T CCH~7?'ROC ~~LS7 THE ~•~rn':1 ~ :[ ~o or'r-__r„a'roF: _ _ . NAMED BELOW t-In.: }:: c i - ; ' ;; r-, ;~; ~ ` UNDER 1'IIE PROVISIONS Or CIIAP'PER :; rOR ;~, 1'IIEPERIODEXPIRING c la ,i .JI;iVG ]99:_: Irl rH= i=OL.:_OI:.^;G-~~Gc~CI~a:_-PIES.. ~': ~. ~..'-. .~r: •. a:.~c.~nc::>;>; . •. rs wr ousr~m ~ ,M fM Arm~q~ t " ~ ' ,mwr uo,E.ru - i 1: I"cL. L.E~R, Fr\ FIIa t- ~ TEnwrEAnD OT"En ~ t :'~'a;::; C:OI_Ui72'i F1"PfiF R Gf<-~W ~~•3TE'~y .J FiC:: ?iotIV: LLF, ~F!. -..'~!^cc5l ,.... ' nuruwnutri,co-w:vprznDISPLAV INA CONSPICUOUS PLACE ~y_',;y7/~~/ ~~~ ., ~R\\C?1/771 pmt =J//n'~[~RR~~I/1J.~~_____ _. __ `. ._.._ _.__ -_- I 1997-199rs UVGUt''!~-~ IUiVHC~~ LIVGIVJC TAX LYIViNOOD ROBERTS OFFICE OF THE I.AX COLLE~,TOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA 371 FAST FORSYTH STREET ROOM 110, JACKSONVILLE, FL. 73302: PHONE: 190a1fi]0-:'OBO FAX: 190a)67o-I<72 Noio - A Den. Ity is imposetl for failuro to keep tDis`lieense 'exhibited eonipi euotisly al your establishment or Dlace of pus iness. Tnis fcense is lwNsDad iri ~purivenee "ol cnapteF,'770-772 City"or4inance cotles. ~:T KELLER LANDSCAPING AND LAWN OS ~ ~~ - SERVICE,INC KELLER, PATRICK ~ ~ - 11454 COLUMBIA PARK OR W~S 4 - _~ JACK:~UNVILLE, fL 32258 .-~ -- .. ACCOUNT NUHBER: 0203:.5-0000-z LOCATION ADDRESS: 11494 CO°..UMBIA PAa..; OP, W 5.4 , 3zz58 DESCRIPTION: CONTRACTOR, ALL TYPES County License Code: 770.307-001 County`:Tax':.' ^$33.75 Municipal License Code: 772.309 , Municip2~I:'TezJ:;r „$166.25 To[aI`Tax P'aid:.' $200.00 -' - VALID EROM OCTOBER .1; .1997, TO ~SEPTEf1BER-30, 1998 '.t. 'ti .... 'yISJF ~ RCPT /7: OG1T008541 GATE: 8/21'i7?$J AMT: $200.00 -~~~~ -- ~ nel(UCDI IVf IQAFId)'Cr Give lofm to the .v Moron tss-t requester. Do NOT „a,,,,,~„~,~r,~ Identification Number and Certification .,w n....... sr..r send to the IRS. !lame (It toird rumr,, fII (T, and cra< the come of sae Drrion a ertiry viMte aumprr you enter n Pan I aebw. See Iravuctloria m page 2 II your acme bas dueipal) Keller Landscape and Lawn Service Inc. &+snas come (Sa4 propnelors see mshvctions on page 2.7 P4ate Cheek >7proprNte box: ~ Ind'niduap5de p'opnerd ~ CprppnLOn ~ Partnersty p ptner ~ ................................ Mtlrcst (pumper, svee:, and apt or woe rpJ ~ Re~urstei s name and addre-'. (op:ionall 11499 Columbia Park Drive West Suite (S Coy. states aM LP code Jacksonville, Florida 32258 ter your TIN in me appropriate box For :ividuals, ma a your soaal security number >M- For sole proprietors, see me instructions page 2. For omen entities, K a your employer nofication number (EIN). M you do not have a Thar, see How To Get a T1N bebw. Number godal ae rsrlty number OR F~syoyv Idandauaon raanbOr 5~ .~ 3 3 j7 1 7 7 Lert acmaan nvmbeds) hem (opvorW t~• /l tM_ eLLrourrt is in more than one name, ''he 17as`anyage 27oryoiderrnes on whose Jex to enter. .er penatlies of perjury. I certify that: RL;f11J For Payees Fsempt From Baekup Withholding (See part II irutrir~,iocst on peso= 21 The nttrtsber shown on tfis form is rtry correct taxpayx itleniR~tion numtaer (or I em wattirag for a nu ,her to lx issued to me), and am not wbject to backup wfMdding beause: (aJ I em exempt from ba~arp witnhdding, or ro) 1 have cwt been notified lay the Internal Revenue Service that I am subieC to laadcup wr:.hhdd~ng u a revert d, a lalure to report ap imerest or dividends, or (c] me IRS toss noWied -,e roar 1 errs no bnger subjeC to laadarP wi'nndding. _'fication tn:tructiorc.-You rtss; cross out hem 2 above r< you have been rr VTed Dy the IBS that you are anen[fy subioC to tsxiofa _'»Iding Uasuse d. untlerteponing rmerG or dlvidonds on your tax Tatum. For real es;ata LansaCiors, item 2 does not e4nP,'. For nartgage 'cY paid. the Bcr7uisrtion a ebarstlortrrsent of seaaed property. cancellation d, tlebt cor./ritW.iortr to en esdividval retireriaertt errarsganent J, and genxalty payrnMS othx ttmn irteret and dividerds, you ore not required to agt the CertftpYdon. but you mutt provide Yes cortect (at:o see Part I11 IrC.av„-lions on~p3ge 2) -' "x~ m I Signature - %~ ./(C ::~' :ion mlerences ere to ^nuo Code. lose of Forms-,A person vela a =•ed to rde en infomution rehrm with .RS mssi get you coned TIN to report ne paid to you, cal e;ate :actions, mortgage interest you paid, rx)ti:ltion a abandonment of secured arty, cancelWtion of debt, or ribtrtiors you made to an IRfI Use i W-9 to give your correc; TIN to me etter (the person requa;fing your TIN) when applicable, (I) to certify me T1N are giving a correct (or you are wailing number to be awed), R) to certify arc not wbject to backup withholdng, to claim exemption from backup rowing it you are an exempt payee. g your correct TIN and making the opnate certibcabons wiN proven! in payments Irom being subject tc up wimholding. 1/ a repuesrer gives ycu a form orMr a W-9 (o reGUes( your 7lrJ, you must 'te reques(ers /crm it r is subsanGa!ly :r to this Form Vl-9. ' I: BacY.up Wimholdirvjy-persons ~g certain payments to you must 010 and pay to the IRS 37% of such payrtxmts under eonnin Bondi,ions. Trtis is rolled -batlurp withholding.' Paymerss that coWd be.wbject to badap withholding in~ttde interest, drridertC;, broker and Darter ezCsange tractions, rend, royalties, nonemployee pa/, utd cerain payments from fching br„zt operators. Real es'ate transac5ors are no' subject to ba_icup withholdng. K you give the requester you correct TN, make tfie proper certifiptio~, and report all your taxable interest aM dividends on your tax Tatum, your payments will npl be subject to had:up withholding. Paymenl5 yoU receive will tY subject to backup wimholding it: t. You do not furnish your T1N to me requester, o: 2 The IBS sells the requester mat you tarnished an incomecl TIN, or 3. The IRS tells you mat you are subjet' to backup withholding because you did no: report all your interest zntl dividends on your tax return (for reportable interest and dividends only), or 4. You do not certify to me reque<ler mat you are not wbject to baU:up wimholding under 3 above (tor reporable Date - intemst and dividend earour:5 opened after 79E3 oN», or -~ 5. You do not certify yotr TIN. See tf» Part III k~vctiorss for eDUxptioru. °- --' - ... .. CcY'ain payees and paymen~s are exempt fmm backup wimi7ddng and information reporting. See me Part II inst: actions and me separate Ihstrucifans for ttae Requester of Fonts 15-9. How To Get aTIN.-If you r1o rat have a TIN, apply for one immedately. To apply, get Form SSS, Application 1a a Soda! Security Number Card (for individuals), from your local office of the Soaal Severity. Administ2LOn, or Form SS1, Application for Employer ldenfification Number (for businesses and all other mfilies), from your local IP.S oKice. It you do not Dave a TIN, write 'Applied For in the space la ttse TIN in Part I, sign and Gte me lortn, and give it to me requester. Generally, you will men have 60 days to get a TIN and give tt to me requester. II the requester does not receive your i7N wimin 60 days, backup wimholding, it applicable, will begin and continue until you famish your TIN: _ 17 form W-9 (Rev. Yga) ACORD CERTIFICATE OF LIABILITY INSURANCE °'~~+'~1~'""' PRODUCER Doug Jones cJo Cedar Hill Insurance Agency 8777 N. Caine Center Dr Sutle 250 Y Scottsdale, AZ 85258 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE msuRED Atlantic Professional Employers, Inc. FL525 INSURER A: UD nran nsurance . o mws INSURER B: 2t D$ Pad( AVeOUe tit 7 INSURER C: Orange Park, FL 32073 ~ wsuRER D: I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR MAV PERTAIN, THE INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AL L THE TERMS, E%Cl USIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF DiSURANCE POLICY NUMBER DOLICY EFFECTIVE POLICY EXPIRATION UMRB GENERAL WBILRY EACH OCCURRENCE f COMMERCIAL GENERAL LIABILITY FIRE DAMAGEIMy die lve) S CWMS MADE ~ OCC R U MEO EXP (bry die person) f PERSONAL d ADV INJURY t GENERAL AGGREGATE S GEN'L AGGP.EGATE LIMIT APPLIES PER: PRODUCTS-COAIPIOP AGG S POLICY n PRb ~ LOC AUTOMOBILE LIABILRT COMBINED SINGLE LIMIT (Ea amEmi; f ANY AUTO I ALL OVMED AUTOS BODILY INJURY I f SCHEDULED AUTf~S (Per person) I I MIRED AUTOS BODILY INJURY f ' NON~OWNEO AUTOS IPer acctlenp _ PR -- I OPERTY OAAUGE IPee accEenq I GARAGE WBIIfTY ' ( AUTO ONLY~EA ACCIDENT 'f ANY AUTO OTHER THAN EA AGG ; f I AUTO ONLY: AGG f ' EXCESS UABILRV I EACH OCCURRENCE S OCCUR ~ CWMS MADE AGGREGATE I S S I DEDUCTNLE I I S ,RETENTION S I f WORXERS COMPENSATION AND WC STATU~ IOTH~ A ' T Y IMn R EMPLOYERS UABILRY WC 28.71.51IJ-OO 3/t/98 1/1/99 E.L. EACH ACCIDENT f E.L. DISEASE - EA EMPLOYE S E.L. DISEASE ~ POLICY LIMB S ~ ' OTNER Location Coverage Period: 6/t/98 ~ 1/1/99 I Certifintep: 98FL525571878 CIIenHt: 0701012 DESCRIPTION OF OPERATIONSA.OCATIONf/VENICLEfIEXCLUSIONS ADDED eY ENfM)RS'MEMSPECIAL PROVISgN3 Coverage is provided for only Keller Landscape those employees leased W 17494 Columbia fk. West but not subconbadas of: Jacksonville, FL 32258 City of Atlantic Beach- Purdlasing Dept. Bid #979&25 72000 Sandpiper Lane Allantic Beacl, FL 32233 SHOULD ANY OF THE ABDVE DESCRn1E0 POLICIES BE CANCELLED BEFORE THE EXPNUTgN DATE TMEREOi, THE ISSVNIO INSURER WILL ENDEAVOR TO MAIL 3D DAT6 WRRTEN MOTCE TO THE GERTB'ICATE MOLDER NANEO TO THE LEFT, evr fAILURE TO Do eo SNALL MIPOSE NO OeLNiATION OR LMJNLRY OF ANT KRR) YPON THE BNiVRER, RS AGENTS OR AVTNORQEO 25-5 (7197) ACORD CERTIFICATE OF LIABI LITY INSURANC~ID PS ~~(MWDO~I _ LLE-1 06/30/98 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ,All Lines =nsurance Agency Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ~ 5300 San Juan Ave ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Jacksonville FL 32210 COMPANIES AFFORDING COVERAGE COMPANY A National Trust Insurance Co Pnon•Ne. 904-384-0783 Fu Ne. 904-384-0550 INSURED COMPANY 8 Keller Landscaping S Lawn coYPANr Service, Inc. C 11494 Columbia Park Dr. , X4 COMPANY Jacksonville FL 32258-2487 p COVERAGES 7X1515 TO CERTIFY TNAT THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOIVATNSTANDING ANY REOUIREYENT. TERM OR CONIXTION Of ANY CONTRACT OR OTHER DOCUMENT VATN RESPECT TO WNICH TMIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED NEREIN I$ SUBJECT TO ALL THE TERMS. E%CLUSIONS AND CONDITIONS OF SUCH POIICIE4. LIMBS SNOWN YAY HAVE BEEN REDUCED BY PAID CW M5. COI LTR TYPE OFINSURANCE POLICY NUMBER I POLICY EFFECTIVE DATE (YYmDIYY) POLICY EM'IRATION DATE (YWDDMlI DYRS ~ GEN ERAL LIABILLT' GENERAL AGGREGATE ~ f 2, OOO, OOO. A X COMMERCIAL GENERAL LU181LITY CGL 0100001808 04/07/98 04/07/99 PROOUCrs-COYProP AGG s2,000, 000. CWM$MADE OCCUR ~ PERS~ONA IADV INJURY f1, OOO, OOO. OWNER'S6 LONTTUCTOR'S PROT EACH OCCVRRENCE S1, OOO ,.OOO. j I FIREDAMAGE(AeryonaRnl f SO,000. ~FD EzP IAer oe. wl•enl ~ s 5 000 . j AUT OMO&LE LLABILITY 1 COY&NED SINGLE LIMIT SSOO, OOO. OO A X ANY AUTO CAU 0100001808 04/07/98 04/07/99 ALL OWNED AUTOS i ( BODILY INJURY f i SCNEWLED AUTOS (V•~penonl I X HIRED AUTOS ~ BODILY INJURY I f I - y NON-0WNED AUTOS I (p•. •cGaenl) j PROPERTY DAMAGE f j GARAGE LUIBILITY i AUTO ONLY-EA ACCIDENT j f I ~~ ANY AUTO OTHER THAN AUTO ONLY: I EACH ACCIDENT I f I AGGREGATE If ~ E%CESS LUIBNTY LEACH OCCURRENCE I f jj UMBRELLU FORM I A~'~'~GATE S I If I (OTHER THAN UMBRELLA FORM ~ ~ - I IOTN WC STAY ~ WORKERS COMPENSATION AND ( EMPLOYERS UABILRY EL EACH ACQDENT f THE PROPRIETOR/ INGI EL DISEASE-POIJCYLIYR f PARTNERSIEIlECUTWE ~ I EL pSEASE-Ell EMPLOYEE f OFFICERS ARE: E%CL OTNER A (Contractors Equip. ICIM 0100001808 I 04/07/98 1 04/07/99 Equipment 150,000.00 Floater DESCPJPTON OF OPERATONSILOCATNNJ$NEMIClE515PEC1AL ITEMS REF: HIDM 9798-25 CERTIFICATE HOLDER CANCELLATION CI TYATL SNDVLD ANY OF THE ABOVE OESCtBBED PDLP'AE8 BE CANCELLED BEFORE THE E%RRATNNI DATE THEREOF, THE UiSIHNG COMPANY MILL EMDEAYOR TO YAII 1 D DAYS WRITTEN NOTICE TO THE CERTIFICATE NDL.DER NAMED TO THE LEFT, City of Atlantic BeaC~ ~ BUT FAILURE TO M111L SUCN NOTCE EIIALL IMPOSE NO OBLNiATION OR LIABRJtt 1200 Sandpiper Lane Atl ti h FL 32 2 33-4 381 S OF ANY KWO THE CpIPANT, RS AGFXT3 qt REPREEENTA17VE3. an c eaC AUTN RE$ ATNE ^ - /~ ACORD 2SS (7(95) " ACORD CORPORATION 198D BID N0. 9798-25-RE-BID - ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR 12-MONTH PERIOD TOTAL PRICE BID FOR ATLANTIC BOULEVARD MEDIAN N.AINTENANCE FOR 12-:fONTH PERIOD, AS DESCRIBED IN TY.ESE SPECIFICATIONS: $ 51.000.00 Fifty One thousand Dollars and noj cents (Dollars) SUBMITTAL: Keller Landscaoino and Lawn service Inc. BIDDER 11999 Columbia. Park Drive West S-9 BUSINESS ADDRESS BY Patrick E. Keller President ~ ~ i SIGNATURE Jacksonville, Florida 32258 CITY, STATE 6 ZIP CODE -President TITLE DATE: June 30, 1998 904/260-1299 BUSINESS TELEPHONE CONTACT PERSON: Mr. Patrick E. Keller TELEPHONE NUMBER:__gOg~?~~2qq 0 N Z00 . ,ti a ~y ~~ ~V ~~ •~ ~~ ~` ~d lam'' Q 0 l~ V d d ~~ d N .., W 0 a z J Q a z 4 ...t.i ~- ~+ .~ .:.i O /~d b to .'.. .~+ ~- J O f- 0 U /-- Z 1 i W 'r C~ ~ o w ~ ~- 0 z ~"' u.1 N Ll- d~ O J r ~~ '~0 v ~~+ o .~ _ J N ~ ~ CC W 2 W U' ~~ cn . ~ J [L' ~ d! z .~ cam''-+ 0 N l,l LiJ FV• a J e, 4 ~ v-IJ+ F- ~ Z j,} w ~+ ~'rdj ~ ~ ''' 0 ... z ~ ~ ~ {.~ ° ~ ,enw o ~o] ~.~ ~ ~ '~ J ..r+ [~ 4 ti .. .z /'' w L 1-` ~S 0 N H "~ ~.~ ZQfOCR-0~ T.1d --~TZ N/TO/LO .. o o..... ... _ .. o ~, ... - . . n w • .. . ~ N C ~ ~ .. .Ay A 1~ ~.. '- ~,. ~~ I~ i.. DRNIS Y. h'ki ;! ~ ,0001~OOQ1 i~; 1~ ~ .:~ PSG ?2.00 !!~ ~ rt ~~~ ~ ~ ~~ ~~~ ~~~~~ ~~{i~ ~~ b~n ] ~~I J{ ~f ~~ y oo.:...: ~.. _ _... _ Q:., __ .. ~ . . W ~, , C.'4 .:. .. ~ .. ~ N ~.^ __. ...~ .w. =O 4 - ! i-W « _~:.. ~ : ~ .: , ~oi ers os Y Oh ~m cio u~N e ,..1P1 O J O OJ n u ~. JA x . C H x a L.1 ~ V ~ r ~ m.. ,a coo n hW ; ~ O_ ~iC 1 ~r ~ . : '.. ~ bb. n :`L ' ~ - ... ~~ a 0 O m O a 0 O h Y r, c 0 O C t O c N N C C t C e t C C C C C C C C c 4 NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALfTY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .~~. it---I- ^I ~ 11 ^I a'^~ I/ ,~~~~/ ~M n/omlMrw MM .wp~YMKw~f Mate of .~ . ro , 1 ~ I certify from the records of this office that ARLINGTON RIVERS LAWN CARE, - -INC. is a corporation organized under the laws of the State of Florida, filed on November 17, 1989. The document number of this corporation is L31038. I further certify that said corporation has paid all fees and penalties due this office through December 31, 1998, that its most recent annual report was filed on May 5, 1998, and its status is active. I turther certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capitol, this the Seventh day of May, 1998 ~Szcrt~rtt ~_~urtfittm ~ecteturg af~fute ~e}tttrttneni of ~2ttte CR2E022 (295) 1997-1998 OCCUPATIONAL LICENSE TAX Note LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA 271 EAST FOaSYTN STREET a00M 170, JACRSOHVIUE. Fl. ]2207 PHONE. 190U670Q0e0 FA%. 190OIi70-tq2 A penal ty is impose< IOr leilwe W Rtep tDil IlceOn eXhi Dited <(Inspl<uouslY a1 YOUr e[IeDli[Dment or pbn of Dusinni TDis lignse rs lurmsn~~._m~~ur[~el<~ OI cMptM 77p~7]~Ciry orG inence coon. ARLINGTON RIVERS NANCY E MASON PEDDLER OF SERVS 31{07 COLONY COY! JACKSONVILLE, ~~ pCrn JjJT~'Al11NACI{.•~~- n497A7`f LOCATIOiAO~D E, _ ':~38oj~co `3217 -~a ~-~~ - ~,>r•~: DESCRIPTION: PUBL`C 5 E~ L::'. ~ ~.' i- County License Gode.`~770.323- Municipal License f~li• 11x.326. ~, lam' ~ a c ~`~< `1 VALID FROM'OCTO ~~ °".>~ :1i~ ;1 ; 1997- TO .SEPTEMBER- 30, ~, ~ .- . i '~. ~ : ~. . . f 4t ~ f\; ~:.:; fem.. `~. ~` r rrt'' t• .?~ { ~` 533.75 ~:, , ~,~ 556.25 .r`~ 590.00 `C RCPT X: 0017007736 DATE: 8/26/1991 A-1T: This Is to certify 'TOGETHER, BU0.DING A BETTERJACKSONVILLE' that the following contractor has met . :: i'' :" -: CONTRACTOR CERTIFICATE - alithe requirements . . -- _ of law and this Board ~` ' - and therefore this , ~ - contractorcertificate _ Type: IRRIGATION ~ -'- ~^[-'"r` is renewed as follows: - __ No.: I-3a _ ~ ... _ ~--_- _ - `-`-'~;~-" Isl..:-. Data Issued: 10/ 1 /117 Nema: ARLINGTON RIVERS LAMN CARE INC .'~z:;~-:- ~ • License year: 1aa7/1aa8 Address: 3807 COLONY COVE TRAIL ~ -- JACKSONVILLE FL 32277 590.00 -CITY OF JACKSONVILLE, FLORIDA CONSTRUCTIONTRADES OUAUFYING BOARD •.'L~ . =:: Sub)ect to annual renewal by Septemt7er 30 -. folbwing the dab of Issue. pss7eT~ ~[COIdES A Il~f'Ei IPT AFT! VALIDATION ATD \ n 3a3f-7:.AF_RRl . AT'f .1~~-rIC BOULEV.gRD MEDIANS LANDSCAPE MAIN['ENANCE FOR 12-MONTH PERIOD REFERENCES NAVIERAS PUERTO RICO (NPR) BLOUNT ISLAND TERMINAL P O BOX 40044 JACKSONVILLE FL 32203 MR SCOTT REED 904x/57-2959 BAHRI ORTHOPEDIC CENTER 6100 KENNERLY RD JACKSONVILLE FL 322]6 MRS. LORI BAHRI 9031739-0050 ST. JOHNS CATHEDRAL/CATHEDR4L FO; ~.,T,r:n~- 256 E CHURCH ST JACKSONVII,LE FL 32202 MR. lOHN CAPONIS 904/356-5507 . _... ,._ _........~. _~.._,_._.._. _.,,,.v.. s ....-, .~ i ORD_ CERTIFICATE OF LIABILITY INSURANCECSR AY DATE INMIDO'YYI _.:... .. -. ,. NADER-1 ~" 06/26/98 ~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION McNeill , Nall i Garrison ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1211 North Third Street HOLDER. THIS CERTIFICATE DOES,NOT AMEND, EXTEND OR P • O • Box 50069 ' ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Jacksonville Beach !'I. 322{0-0069 COMPANIES AFFORDING COVERAGE Mc27ei11, 1Pa11 i Garrison CoAmAen' Pnorr NO. 90{-2{9-23{5 Fu NO A TZG Insurance Coa~any wyTlREp ~ COMPANY ~ B COMPANY ~ Nader'^ Pest Raiders Ino C PO Box 2286 Ponta Vedra Beach FL 3200{ ~~, p COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF WSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED ~NAMEO ABOVE FOR THE POLICY PERIOD INdCATED. NOTWRNSTMIgNO ANY REOUREMEM, TERM OR CONDflgN OF ANY CONTRACT OR OTHER DOCUMENT WRM RESPECT TO WHICH THIS CERTiIG1TE IMY BE ISSUED OR ANY PERTMI, THE NISURMICE AFFORDED BY THE POLKYES DESCRIBED HEREIN IS SUBJECT TO ALL TFIE TERMS, EJ(IXUSION6 MID CONOfT10N5 OF SUCH POLICIES. LMTS SFfOWN ANY WIVE BEEN REDUCED BY PAID CLAMS. Lm T'PE OF INSURA?ICE FOIJLY NUMBER GATE ~'Y O(PIRATION ~~ LMRS I IY) ~ GEN ERAL UABIITY GENERAL AGGREWTE f 1,000,000 A X COMMERCIAL GENERAL LIABILITY 7637651119 01/01/98 01/01/99 PROOUCTS•COMPKW AGG t1 000 000 " , , CIAMS MADE ®OCL UR PERBONAL 8 ADV 4UURY f l 000 000 , i owNErrs a cartRACroas wtoT EAw occuRRENCE f 1, 000 , 000 FWE DAMAGE(Argw MJ f SO 000 , MEOOwIA~y,IMP.I.wp :Excluded Aur oMOeaE UABAT' ANr AUro caMaNEO SINGLE LIMrt f ALL OWNED AVTOS BOD0.Y PlJURY f SCHEDLRFD AUTOS IPM pwaon) HRED A1R03 Booar vuuRr s NoN.owNED Auros P'« ~ocw.n9 PROPERTr DAMAGE f GARAGE UABLLlT1' AUTO ONLY-EA ACCWEHf f ANY AUTO OTHER THAN AVTO ONLY: EACH ACGOEM f AGGREGATE f E%CES6 LIABa.IIY EACH OCCURRENCE i FORIA AGGREGATE S OTHER i11AN UMBRElU FORM f WORKERS CDMPEN9AlgN MIO ~ WC AM OM EMPLOYERS lfAB0.1TY TOMyMUT ' I EL EACH ACCOENT t THE PROFRIE TOW OARTNERSIEXEQlJIVE NCL EL dSEASE-POIA:'/LIMIT OFFICERS ARE EJ(CL I EL OISFJuE - EA EMPLOYEE f A OTHER Xood destroying 7637651119 O1/01/9B 01/01/99 $100,000 Occuzrenu Organism Insp eve $300,000 Aggregate DESCRPRON OF oPERAT10NSrLOCAnoNSrJEHCLES6vECML fJFJAS CERTIFIC/1TEHOLDER a: ~ - i ,;' ;`;CANCELLATION < / ;; ! ~ / ,. i„~., „ , , : .,, ; ,,, ,~. , , , ,,,, .. ; ARLIN-4 saauoANV OF THE ABOVE OESCRBED POLICIES BE CANCEIIID BEFORE TIE ExPnATgN DATE nEREac. 7/E I55UNG COMPANY wet ENDEAVOR To MAL Arlington Rivers Lawn Care Ina l U DAYS wRRTEN NOTICE TO TIE CERTi1CATE NOLOEA NAMED TO THE tFFf, 3807 Colony Cove Trail BllT FALURE TO MAL MJCH NOTICE aINllaweE NO OBUDI1TgN OR LNBAIIV Jacksonville FL 32277 of ANr RAq UPOI1 T/E COAPAM, Ri AOEIRt REPREtF{RATIVEa. AUTHOIf® RflTA71VE ~~ NaNeill, Tlall i Garrison ACOR02S5(1ID5) i , .. '. , ,,,,. ,,, ,,,,.: ~ „ .., ., -.., • ACOR6CORPORATION 19B{ ', y OR~ ~ DATE (MM/DD/YY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION BARROW GROUP LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE , 636 EXCHANGE PLACE SUITE 300 HOLDER. THIS CERTIFICATE DO~5 NOT AMEND, EXTEND OR , ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. LILBURN, GA 30047 COMPANIES AFFORDING COVERAGE (770)931-7x52 __ ____ _ ;COMPANY A FIREMAN'S FUND INSURANCE COMPANY INSURED MIRALINK GROUP, INC ~coMPANr 9210 CYPRESS GREEN DRIVE i B JACKSONVILLE, FL 32256 ~ COMPANY ----- (904)733.8610 C .__- -_ -_ __. __ _. ' COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BEL OW HAVE BEEN ISSUED TU THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWTIHSTANDINGAHY REQUIREMENT, TERM OR CON D1110N OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI S CERTFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED e Y THE POLICIES DESCRIBED HEREIN IS SU&lECT 70 ALL THE TERMS , EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LINKS SHOWN MAY HAVE BEEN REDUCED BY PAID Cu1M5. LO TYPE OF INSURANCE LTR POLICY NUMBER POLICY EFFECTIVE .POLICY F%PIRATON P T ~ LIMITS ^ A E IYWDO /YI DATE IYWDWYY) GENERAL LIABILITY ' -^ XXXXXX)UOC GENERAL AGGREGATE f XXXX)C)OC)(XX -~COMMERCNL GENERAL LUBILITY _ __ ___ I = CLAMS MADE ~ OCCUR PRODUCTS-COMPIOP AGG f __ PERSONAL f ADV INJURY S ~ OV+HERS [CONTRACTOR'S PROT ~ EACH OCCURRENCE f --.__ ~~K)(.K~000QOO(X ~. FIRE DAMAGE IAro onF /rr) f -_-__ )~K)(.KJ(XXXXXXX MED E%P (Ary a»pwwn) f ~ AUTOMOBILE LIABILITY ANY AUTO XXXXXXXXXX XXXXXXXXXX COMBINED SINGLE IUAR f _ ALl OAMED AUTOS -- • SCHEDULED AUTOS BODILY INJURY f (Pr PYY%Q I 'HIRED AUTOS I ~ NON-OWNED AUTOS ~ XX)<JDC(XXXXXX ~ BODILY INJURY - f ~ ~ ' (PFr Fccav%I ~ --___ _ )~IO(K)(~(~(X PROPERTY DAMAGE f GARAGE LIABILITY i XXXXXX)UUU( XXXXXX)C)CXX AUTO DNIY-EA ALCIDEM s ANY AUTO __ ~~K)CK~{ ~ OTHER THAN AUTO ONLY ~ XXXXXXX i )~K)~KJtXXX _.__ _ EACH ACCIDENT f __ XXXX AGGREGATE S I EXCESB LUBILRY XXXXX)WU~X EACH OCCURRENCE f XXXXXX)()U~X UMBRELLA FORM ~ I AGGREGATE s ~ OTPER THAN UMBRELU FORM -- S I woRICER•s coYPENSAnoN ANO WP 80760346 ' ~ 03-01-98 ~~ 03-01-99 X ."`o»'.Ti:o.: °e; A EYPLOYERf WBILITY - _ i ___ ____ -_ THE PnOMinW i X - ELEACMACCIDENT L 1,000 ODD ~ IHCL PAATNEP_LT%Ef,MIME -^ I EL DISEASE-POLICYIWR i 1 ODOOOO oFF¢FAS rAF E%CL _ EL DISEASE - EA EMPLOYEE ~ f 1 ODO OOO OTHER I I XXXXXXXX)CXi XXXXXX)DCXX I I DESCRIPTON Of OPERATN)H&LOLATONSNENILLESISPECIAL ITEYf COVERAGE IS EXTENDED TO THE LEASED EMPLOYEES OF ALTERNATE EMPLOYER: NADERS PEST RAIDERS, INC., 1655 STATE ROAD A1A, PONTE VEDRA BEACH, FL 32004 SHOULD ANY OF 7NE ABOVE DEBGRIBED POLIdEd BE CANCELLED BEFORE THE ARLINGTON RIVER LAWN CARE E%PIRATION tN17E THEREOF, THE IS{UINO COYIANY YMILL EHDGVOR TO qMl 3970 COLONY COVE TRAIL ~ DAYS WRITTEN NOTICE TO TIIECQTIFICATE HOLDER IMIIlD TO THE LER, JACKSONVILLE, FL 32277 SUT FuLUP1 TO N/uI. SUCH NOTICE SWLLL wPDSE ND OBLR7A710N 011 LIABILITY OF AMY RWO VFON THE COYIANY, m AOENTI OR RE-RESEIRATVES. AUTHORt7ED ATIVE ACORD CERT FICATE OF '. 04TE IYMIDMYY) LIABILITY INSUR NCE I _. .. A O7/Dl/1998 PRODDLER (904)268-7310 FAX (904)268-2801 THIS CERTIFK:ATE IS ISSUED ASAMATTER OF INFORMATION .P. Perry Insurance, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOE5 NOT AMEND, EXTEND OR _ 3342 Kori Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Jacksonville, FL 32257 COMPANIES AFFORDING COVERAGE LOMPANV CNA A~~ Ez t: A INSURED ._........ __...__ ... _ Arlington Rivers Lawn Care Inc CO'"P"`"`' B 3807 Colony Cove Trail ---- Jacksonville, FL 32211 COMPANY C coMPANr D COVERAGES'. _; ... THIS IS TOCERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN LSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANV REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR MAV PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. E%CLUSIONS AND CONDn'IONS OF SUCH POLICIES. LPNTS SHOVlN MAV HAVE BEEN REWCED BV PAID CLAMS. CO TYPE OF INSURANCE POLICY NUMBER LTR POLICY EFFEGTNE PD4CY EApiRATION LIMITS DATE IMMIDDIYYI GATE IMMNLWrI GENERAL LUIBILRY GENERAL wGGREGATE S 600, OOO X GOMMCpLMI GENERAL LIABILITY PRODUCTS-COMPpP AGG 5 600,000 A O.AIMB MADE X OCCUR 6156171440 11/01/1997 11/01/1998 PERSONAL QADV INJURY S 3OO, UOU OV/HER"S S CONTRACTOR"B PROT EACH OCCURRENCE $ 300, OOO ' FIRE DAMAGEIAnyoneLrel S 'SO,000 - MED EXP (My one person) 5 5 , OQO AUTOMOBILE LIABILITY - X ~ COM&NED SINGLE LIMIT 5 wNV AUTO _ 100,000 ALL OW NEO AUTOB ~ BODLY INJURY A SCHEDULED AUTOS 6163718281 S ~ 11/01/1997 11/01/1998 (Per person) X HIRED AUTOS - BODILY V11URY X NON~OWLED A'JTOS : 5 (Pe/ebb°^I) PROP'cRTV DAMAGE S G4R4GE LIABILITY AUTO ONLY ~ EA ACCIDELfT 5 ANV AUTO ' OTHER THAN AUTO ONLY EACH ACdDEM S AGGREGATE S EACE55 LIABILITY - EACH OCCURRENCE S .....__. UMBRELLA FORR• AGGREGATE S OTHER THAN UN.BRELL.. FORIA S WORKERS LOMPEN54TION AND X W A U- H TORY LIMBS ER .j" ~, ' ;: EMPLOYERS'LIABILITY A , _ _., .._ ""'"' EL EACHACCIDEM s 100,000 WC1069064843 THE PROPRIETOR/ 11/01/1997 11/01/1998 11:CL PARttFRS/ExEGUTIYE EL DISEASE-POLICY L:MR S SOO,000 OFFICERS ARE X ExCL EL DISEASE ~ EA EMPLOYEE S LOO, OOO OTHER DESCRIPTION OF OPERATIONSILOCATIONSNENICLES/SPECML REMS 798-25-RE~"Bid CERTIFICATE HOLDER '. ~ ~' - ' :t CANCELUTION ~ ~' ~ ' /' ~ ~ - ___........... „ , . , .3::,, . i . ,. i. ,r ., , . :. .. , ,. ...... ....... iii //i~/„i/./ .! o.. .:ao Li ; ,. ,u„ 5110VL0 ANY OF THE ABOVE DESCRIBED POLM:IES BE CANCELLED BEFORE THE E%%RATN)N DATE TMENEOF, THE ISSUIMD COMPANY WILL ENDEAVOR TO MAR SO WYS wRRTEN NOTCE TO THE CERTIFICATE MOLDER NAMED TO THE LEFT, City of Atlantic Beach BUT FNLURE TD MAIL SUCK NOTICE SHALL wPObE ND OBLK+ATNNI OR LUIBILRY 1200 Sandpiper Lane OFNlY IDNO OPW THE COMPAMY.RS ADEFRS OR REPRESEMATIVES. AtlantTC Beach FL 32233 4381 AUTIgR~DREPRESENTATnrE 7 P Perry Insurance Inc ACORD 26•S (t/i6) , i , r < , : ~ ^i ; / 1 //pi l~/~i , : ;% % / i ~ , ~ ~ ,,. ,.. i6, . ,, , ii .. / , g .~. i i // ir//.r,C . ' _ -' - ..cyuco~ car ranFaey Gl Gwe form t0 the 1~~. ru.Dn Ida( Identification Number and Certification requester. Do NOT °'Oe""""' °' "" ~"'a'"L' send to the IRS. w.unr a...,.. s«.r. a+ Name (II )oarl lumei, fA (M ana drd< Ule taint of Ins Anson a envy Mgae nrcnoer ypr wv n Part I Dtbrr. see hssWAloa m pave 2 tl your same 0a maepeC) r P1 /NbroAJ / 5 Gv/tJ G/9a~ S ~ . c Buz"w:ss name (Sole D,oprietors see IrKbuoeDns on Dage 2.) c 6 P1GUe CneCk apOroDNle DOC ~ InCni0uaV5de OrppnNb ~ GOrpp,alpn ^ Parulerseup ^ Other ~ ----.---- ~ Mdras (numtxr, zuetl. and apt w cane rw.) ~ ~ ~ izO~ ON ~O ~ r ~~d/L Pedueticr s Nme an0 ao0rt :z (opyo,yQ C G G ~r and ZIP code " '.'SONV/C~~G Enter your TIN in The appropriate box. For individuals, this is your social secudry number (SSN). For sde proprietors, see the irctructiorLs on page 2. For other entities, h is your employer identification number (EIN). a you do not have a number, see How To Get a TIN bebw. Note: /f the eaxxrnt is in more than one name, see tna dram on page 2 for guidelines on whose nurttber to enter. Jnder perLatlies d perjury, I eerliry that: 3zz77 social ssoufty ramrber OR oyr bentteueon ranLear 192979/G / fist annum numberisl rKre Idptiona9 For Payees 6cempt From 8aekup N(dhholdmg ($ee part II insVUefiorss on page 9 t. Ttae number shown m this form a rtry rOrreC taxpayer identiriation number (or I em waning for a number to t>e issued to me), and L 1 am nd subject to laackup withtaldirg because: (a) I am exanpt from backup witMdding, a (b) I have not been notlfied fly tta Imerttal Revenue Service that I am subject to backup withholding u a rerun d a (afore to report a0 interest or dividends, Or (c) the IRS has noWied me that I am no bngar sutajeG to ba.^fap witnndding. :ertfilaEOn frsstruclioras: You mLSt cross out hem 2 above i( you have been rimed by the IRS that you are wrtently subject to bap ~ittdaWirLg taersuse of underteporting irnetest or oivioerW s m your tax carom For real estate trartsaclions, hem 2 does rat apply. For rtLbrtgage nteres! paid. the sCquishion tx abarWament of seared Propem', cancellation d debt. corrbitarttiorLS to an eedrvidval ratirorrLxrt errangamem IRg1, and generally payrnerrts other ttmrL irrteres; end dividenMs, you rte rat regtired to t19n ale Certification. but you inlet aovide yoLr eorrecf 'IN. (Also sea Part 111 Irrstructiors m page 2) atgn /7~/~ub.aatJ B/UEl~J ,~,/ sere Signature - _ `./f7f/R.l ((~~. LLLr Date - ~/~/~ ~1 X ~eaion ra/era~ces are to the Yevenue ('.ode. atrpose a( Fortn.~A person who is squired to file an 4tformation reaam wtaL ne IRS rtkut get your correct TIN to report ncprTle paid to you, real estate znsactions, mortgage interest you pain, ~e acquisition or abandotvnent of secured ;roperty, earaellation of debt. or .ontdbutiorts you made fo an IRA_ Use ~ortn W-9 to give your etxnect TIN to the equester (the person requesting your TIN) rb, when applicable, (t) to certify ate T1N ou are giving is correct (or you are waiting x a numtxr to be rswed). (2) to certify ou are not wbject to backup withholding, r (3) to claim exemption from backup ~Ihhoiding i( you are an ezMnp( payee. :wing your Correct TIN antl making lne Dpropnate certifications will prevent Brain payments from being subject to ackup withholding. lore: N a requester gives you a form otter an a W-g m repuesr your TIN, you muse se the mquester•s form i/ r is subs;anrially miler fo mrs Form V/-g. that is Backup Withholding--Perscns :eking certain payments to you must ~Inhdd and Day to the IR$ 31 % of such payments under certain condrtions. This is rolled "Uadap withtakfing.' Payments a~at could be wt>;ect to badalp wf'Italdulg include Interest, drvidends, broker and barter exdLarge Cansactiorts, rents, royalties, norLertLployee pay, and certain paymen~s from Fshing boat operators. Real e5'ate transactions are not subject to backup withholding. h you give the requester your wrtert T1N, make the proper certifications, and report all your taxable interest and dividends on your tax return, your payments will not De subject to backup withholding. Payments you receive will be subject to backup vriaLholding If: 1. You do not famish your TIN to the requester, or 2 Tne IRS tells the requester that you famished an incortect TIN, or 3. The IRS tills you that you are subject to backup withhoding because you did npt report all your interest and dividends on your tax return (tor reportable interest aM dmtlends only), or 4. You do not certify to the requester that you are not wtlject to backup withholding under 3 above (for reportade interest antl drvidertd accounts opened after 1983 onl}~, or -~ 5. You do not certify yea TIN. See the Part 11! kstrtlctiore tar ®tceptlarts. ~-. -' _ ... ..: Cer'ain payees and paymeMS are exempt from baddtp vrithhddirlg and infortnationreportitlg. See the Part II insbuctiore and the separate Itistructioru to the Requests of Form W-g. How To Get a TIN.~f you do tat trove a TIN, apply for one irttmedwtely. To appy, get Forth SSS, Application for a Social Seoudry Number Card (for indMdltals), horn your local office of the Social Seaaily Administration, or Form SS-4, Application for Employer Identification Number (for businesses and all other entities), from your local IRS office. ' II you Oo not have a TIN, write 'AppFed For^ in the space for the TIN in Part I, sign and date the forth. and give it to the requester. Generally, you w91 then have tap days to get a TIN and give h to the requester. I( the requester does not receive your TIN within 60 days, badwp withholding, it applicable, will t»gin and continue until you famish your TIN:- _ ). •i Form ~/i/-g (Ftev. J~X) BID N0. 9798-25-RE-BID -ATLANTIC BOULEVARD HEDL9NS LANDSCAPE MAINTENANCE FOR 12-MONTH PERIOD TOTAL PRICE BID FOR ATLANTIC BOULEVARD MEDIAN MAINTENANCE FOR 12-MONTH PERIOD, AS DESCRIBED IN TP.ESE SPECIFICATIONS: N 7fyG~'/5/3N~ Tlad ~uud ~~(/7y ~/6,L/% (Dollars) SUBY.ITTAL: l~el~,~G;a~l ,Pv ,es g~.~AJ~~~ BY ti~~y c iy~svn/ °BIDDER "gyp'/ C06otiy Go~'~ /L'g/L BUSINESS ADDRES SIGNAT `~ ` ~fY'~,~soNv~~E' ~ 3z27~ oruti~ ~,ef5. CITY, STATE 6 ZIP CODE TITLE ~ DATE: ~ _ / - ~~ `7O% / ~/ 3 C~ ~ ~~ BUSINESS TELEPHONE CONTACT PERSON: /{,i/9NG~y /~fy~SO/lI TELEPHONE NUMBER: /Q~I/~~~i-~j~i3~ CITY OF ATLANTIC BEACA DOCffrD:f~T REQUIREMENTS CHECBI,IST L_J BID BOiiD (if required on this project). OP.IGINAL Insurance Certificates (copies, :.erozes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry 'dorkers' Coapensation, public and private liabilitq, and property damage insurance during the life of the contract., C Three (3) references from companies or individuals for whoo the bidder has co:apleted work or provided a product during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past projects is UNACCEPTABLE. (1) Occupational License, and (2) Certified Pest Control ?roof of Operator's License (copies ARE acceptable). l--=i L r ! Bid submitted IN TRIPLICATE (three (3) sets). Signed copy of Docur7ents Recuirements Checklist. _ The above r u ~ents have been noted and are understood by bidder. SIGHED: C ~ y"' (Bidder or Agent) DATE: J E 23, 1998 BID N0. 9798-25 ~i~:>" < ~+ . r r ' ~ . 3 rq ''_is r ~ - t .i ~ ~ .~. ~ . ... '~'4 xl.: SATE OF FLORIDA ~@C41dThriC(If of ~griculfure anD QLOIigp111tt ~nbi[tg BUREAU .OF .ENTOMOLOGY _& PEST .CONTROL ,:. ,: 10/03/97 '''-t~3~ • ~sl e~` ~ 02804 TgE CERTIFIEt) #?`ER~ ' _ ~_ NAMED BELOW~',~,', ~~S`~~~t "IF~21` "' UNDER THE PRQ 3S S= F G. ~ 2 FOR THE PERIOD . ~ JUS~y: IN THE FOLLOWIN ~P~~~., £~'~J~'^ • ~iHG3QOQXXX y "u ~ COS"1'ANZA> '~Mi';#i0. '~ , ~~ X '`- ' , .. 8090 ATLANTTG: k ___ •"- - JACKSOTIUILLEy:'Fi~- '~'~~^ - ,._ f 1n ;~.rE i _ . eae ~y~RDISPLAY IN A CONSPICUOUS PLACE ~1$ 77/_~0...~yfi. ~~di~Yl~'FDW w F W 4 F U Q N uw M M aF az ~w A V u ~r ~ '+ W .--~ ~ ~y ~-+ "~ O 7-t ~ ~ ~ Q N ~ ~ N ~ S~ ~ ~ .• ' ,..E' Z a "+ ~ I- 1-t ~ Z ~t~ ~ a ~ w ~ -`~ ~ ~ ~ ++ . + s+ ~ w ~ ++ k ~ o w ~3 ~+ •J J „ V ~ ti ~ ~ ~ N O ~ Y ~ H ~ O ~ o ~ ~ ~ a ° ~ o I- Z w o ~ ~ ~ U ~ ~ r ~ ~ ~ a ~ ~ ~ W ~ ~ ~ ~ ~ w w ~ ~ d ~ O r1 ~ •' Z ~ '~ ~ J ~ ~ SL ~ ~'1 0 k ~ • ~ o ~ ~ G Z w ~ ."~ ~ Q w O ~ `~ -5 ~ J O O ~ 1^ ~ j ~1 a A o +t ~ Z ~ ~./ `u ~ Z 3 ~ .cL ~ 3 Q ~ ~ ~ w ~' J m 5 .d_ 0 ° NNV ~ ~ •7 N ~. F as ~~ a Z °~ 8 S ~~ O :~,_.~;. - - ;.; ~~: THIS LICENSE DOES NOT PERMIT THE HOLDER TO OPERATE IN VpIATgN OF ANY cm uw aR oRaNANCE. 0 0~ , o ` -' ~ ~ P P o ~ o• e O O w P W OMPI s ~ m P P W~~ ~ O P NNP ~ 2 ~- 1"' y ~ W > m W m O I I ~ W 2PY ` W F W O P W ~ c W~ N t u u P P N o w w? r 4 2 ~ ~ t" W D' OWa . w u Q O~Q... u '~4• • N W W W W ~a r a U > - b W Yn 2 W U J M M N N M W J N LL h Z \^ W . s U o u I < z s J W O M W J u ~ x o ~ Qj ` vi $ sx Z c J W !- O u u O w J u y K 4 • y W M N W ~ F D 7 d' < O a C C W u J 6i ~q y W N ~ s z O H U a rrz z x w as O 4 J J P F ,J Z 6 t ~S 4 O y O Z ~ W U• ~ Q 1 W ¢ W ! ` R { uZ-i ~ Q Z p - ! F[ ~ m u O a COMMERCIAL REFERENCES BAYMEADOWS GOLF COARSE 7981 BAYMEADOWS CIRCLE WEST JACKSONVILLE, FLORIDA 32256 CONTACT: MR. JIM WOODWARD (904) 731-5703 BUCK BUILDERS, INC. 1709 ST. JOHNS BLUFF ROAD JACKSONVILLE, FLORIDA 32225 CONTACT: MR. FRED WHATLEY (904) 641-9466 CARUSO CHRYSLER PLYMOUTH 1750 SOUTHSIDE BOULEVARD JACKSONVILLE, FLORIDA 32216 CONTACT: MR. JACK CARUSO (904) 725-7300 FLAMERS RESTAURANTS, INC. 500 SOUTH 3RD STREET JACKSONVILLE BEACH, FLORIDA 32250 CONTACT: MR. RAMINE EFRAN (904) 2413737 HALLMARK HOMES, INC. 8081 PHIWPS HIGHWAY- SUITE 12 JACKSONVILLE, FLORIDA 32256 CONTACT: MR. ANDY HOWE (904) 737-1280 DICKY, PAUL ATLANTA, GA. (770) 365-0313 PIZ7A HUi RESTAURANT 815 ATLANTIC BOULEVARD ATLANTIC BEACH, FLORIDA 32233 CONTACT: MR. ROBERT RICE (904) 246-7443 REGENCY DODGE, INC. 10979 ATLANTIC BOULEVARD JACKSONVILLE, FLORIDA 32205 CONTACT: MR. JACK CARUSO (904) 725-7300 COOKSON AND MATTHEY 3333 CANAL STREET JACKSONVILLE, FL 32209-4156 CONTACT: MS. DEE MILLER (904) 356-2060 EX. 108 VONTZ CONSTRUCTION COMPANY 124 BAY STREET NEPTUNE BEACH, Fl. 32266 CONTACT: MR. KEN VONTZ (904) 241-1100 _._ _.s:~s~y. _ ,.,,..__ ....,~~~. A ORD CERTIFICATE OF LIABILITY INSURANC~ID SF DA'~n"'°D^'~ _ LONA-1 06/23/98 „ raooucEn .:':.. - THIS CERTIFIGITE IS ISSUED AS A MATTER OF BIfORMATNIN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFIGTE INSURE -ALL INSURANCE A6ENCY HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1840 UNIVERSITY BLVD. SOUTH ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. JACKSONVILLE fL 32216 COMPANIES AFFORDING COVERAGE cDAwANr A SOUTNERN ONNERS INSURANCE CO. PI,pr Na 904-725-0933 Falb 904-7 5-0406 INSURED COIAPANY B i wYPANY C CUIREDON INS. C0./ ~ ALOHA SERVICES P. 0. BOX 51471 COMPANY JACKSONVILLE BEACH FL 32240 0 COVERAGES THIS IS 70 CERTIFY THAT THE POLICIES OF INSUMNCE DSTED BELOW HAVE BEEN ISSUED TO Tt1E INSURED NAMED ABOVE FOR THE POl1CV PEWOD NOTWITHSTANDING ANY REOUIREMEM, TERM OR CONDRION OF ANY CONTMCT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED , THE INSUMNCE AFFORDED FIY THE POLICIES DESCRIBED HEREIN IS SUBJECT 70 ALL THE TERMS. ATE MAYBE ISSUED OR MAY PERTAIN . CtFTTIFIC E%CLUSIONS AND CONDfTIONS OF SUCH POLICIES. IIMRS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSI/IU111CE I POUCY NUYBEN POLICY EFFECTNE DIVE ryr/ooml POUL.Y EJlPIIMTgN DATE ryrIDO/YY1 ~~ L1R LLTY GENERAL AGGIEOATE f lOO,000 OEN FAAL LIABI GENERALUABARY 20556920 01/20/98 01/20/99 PROOUOTS-COYVAPAGG s 100,000 A X MMMETCJAL ~ OOLCUR PERSCNALaAd EaAIRY f100,000 ~ aca+rMCraRSPRO7 LJICHO :100,000 owNERS DED FDiEOAAUGEW~TaNT+M s50,000 X 250 Mm E7fP (MT anF PNp^) E 5, 000 AUfOYOBILE IJABIU7Y I COMBINED SN/GIE UNIT S ANY AUro ALL OWNED A:lT08 UT06 I ~ L~~ f $CNEOIAED A IIiE0 MTT06 T S OpIY MLR%TY B A S ~_~ 110N-0NT/ED AU ~ O ~ I I I ~ ~ PROPER!Y OAYAGE 15 I ~ , i I AUTO ONLY-EA ACCIOEM . S GA RAGE UA&DTY , I GTVffRTHAN AVTOOlEY: ~ ~ I EAGI ACCEIEM s - ~ AGCiC[aATE s EAC» o E%CEfS LLABILTTY AGGIEGATE E ~ UMBREtU FORA I ~ S oTI1ER THW uYBTELLA FDRY ' I X i WC 3TATLL 10TH ' , woRaEas COYPEJISATNNI ANO EMPLOYERS' IMNRJTY' I EL EACH ACCOEM f lOO, O00 i THE PROrwLTaw a wcL I ~ 77004825098 01/20/98 t 01/20/99 r IEL O6EASE-POUm Lwrt s 500,000 C . ' PAiTTNERS/E%ECUTNE ! 4825096 ~ 01/20/98 01/20/99 ~ELpEE/SE~EAEMPLOYEE .S lOO,000 E%a C ocFicERSARE ]700 OTNER i I pESCWPTION OF OPEAJ1710MSA.OCATWMSNENICIFSISPE~IAL REYE LANK MAINTENANCE 30 DAY NOTICE APPLIES TO NORKERS COMPENSATION ONLY CERTIFICATE HOLDER CANCELUTION SNOUID ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED NFORE TILE ATLAOZO E%%pATNN1 DATE TNFREOF, THE ISSUING COYPAMY wILL ENDEAVON i0 YML LO DAYS wRIiTEN NOTICE TO THE CEJTTNICATE NOIDEN HAYED 707HE IFfi, BUi FAILINIE TO YAN SUCN MOTM:E SIIMl IIYME NOOBUW110N dl UAB0.711' CITY OF ATLANTIC BEACH OF ANY NNO VPON THE COMPANY, Ri AOFIITS OR REIRESEMiA71VEi 1200 SAM PIPER LANE ATLANTIC BE11CH FL 32233 ~ ~~_ ~ .............m..e.tv.u •aB, ACOHD 25-5 From w-9 (tie.. Y9~1 Note: Waring `Applied Fw' on the Joan rrtearss r/tar you have already appFed for a TIN OR roar you intend to appy /or one As soon as you receive your TIN, complete another Form W-9. include your TIN, sign and date me lone, and give it to me requester. Penalties Failure To Famish TIN.-~f you tail to famish your COneCt TIN to a requester, you are subject to a penalty of 550 for each such lailure unless your lailure is due to reasonable rouse and not to willful neglect Civil Penalty }or False Imortnation lhrith Respell to WidYwlding.~t you make a lake statement with no reasonable bass that results in rto backup withhddmg, you are subject to a 5500 penalty. Crlm6ral Penalty for Falstfyelg IrAOrtnafior>_- YYJIIuEy falsifying ceRificatioru or atfinnatiorss may subject you to cr'rrtinal penaltes including firtes and/or imprisonment Misuse of TINS.-If the requester dadoses or uses TINS in violation of Federal law, the requester may be subject to dvil and criminal penaltes. Specific Instructions Name.-af you are an irtdwidtul, you must gemaly enter the name shown on your social seaaity card. However, it you have dtartged you Last name, for irbtance, due to marriage, without inlornting the Social Sewmy Adminisitation of the name dtan3e, please emar your first name, the list name Shown IXt ydllr Social seQrdty card, and your new last name. Sde Prbprieror.-You must enter yea k1dlVld{rdl fianlC_ (FJiler eiCter ya+r $$N Of FJN in Part 1.) You may also emer yqur business name M 'doing business az' name on the iwsiness name Gne. Faster your name as shown on your social seutrmy card and business name az n was used to appy for your EIN on Form SS-4. Part t-Tatrpayer Idemification Number mro You must enter your TIN in the appropriate Doz. II you are a sde Droprietor, you may enter your SSN or EIN- Also see the chart on this page for farmer clarification o1 name and TIN cOmDlndlions. II you DO not have a TIN. tpnnW the inSlNCliOnS under Now To Get a TIN on page 1. Part Il--for Payees Exempt From Backup Wimholdiny IndlmduaK (including sole proprietors) are not exempt hpm backup wimhOlding. Corporations are exempt horn backup wimrwlding for certain paymenLS, suU as interest and dvidends. For a complete het of exempt payees, see me Separate lnswcnons for the P.e~uester of form w-9 11 you are exempt Irom Oadwp wimhoding, you should sGa complete this lone to avoid posside erroneous backup wimhoiding. Fetter your eomeet TIN in Part I, write 'FxempC ut Part II, and Sign and date the form. If you are a nonresident alien or a loreign entity not subject to backup withtwldirtg, give me requester a completed Form W~B, Certificate of Foreign Status. Part III---Certification For a joint account, ony me person whose TIN a shown in Part 1 should sign. 1. (merest, Dividend, and Barter Exchange Accounts Opened Before 1984 and Broker Accoums Considered Active Drring 1983. You must give your coned TIN, but you do not have to sign tfte certification. 2 (merest, Dividend, Broker, and Barter Extriange Accaarts Opetttd After 1983 std Broker Aeegarts Considered Inactive During 7983. You rtatst sign the certification or t]ackup withhddutg vvi0 apply. If you are subject to badarp withholding and you are merely providing your correct TIN to me requester, you must cross out item 2 in the certification belore signing the Conn. 3. Real Estate Transactions. You must sign me certifiw0on. You may cross out item 2 of the certification. 4. Other Paymems. You must give your cortect TIN, Dui you do not have to sgn me certfcaton unless you have been notified of an incorrect TIN. Other payments include payments made in the course of the requester's trade or business for rents, royalties, goods (oUler than d1L~ for merdwtdise). kcal and health care services, payments to a rtortempbyee for services (including attorney and accounting tees), and payments to certain fishi7g boat crew members. 5. Mortgage interest Paid by You, Acquisition «At]andonment at 5eaaed Property, Cancellation of Debt, a IRA Corttrtbtfions You must give your correct TIN, but you do not have to sign the certifiraGOn. Privacy Act Notice Section 6709 requires you to give your coned TIN to persons who must file information retains wRh the IRS to report interest, dividends. and certain other Income palC to you. mortgage interest you pao, me acquisition or abandonrttent of secured property. canceuation of debt, or contributions you matle to an 180. The IRS uses the numbers for identification purposes and to help verity the accuracy of your tax retain. You must provide your nape 2 TIN whether p not you are required W file a tax retain. Payers rtwst generally wimhol0 31 % of taxade imCesf, dwidentl and certain other payments to a payee who does act give a TIN to a payer, Certain penalties may also apply. What Name and Number To Give the Requester For this type of aeewa¢ Give rear arq SSN o[ t, bo+ol.a the :tr+aul 2 T.o w owe ttr c~ o.r,s d h i.a:.w.a 4oni a¢aat «. a aoabiw ,ccana Mss M rr>d ilSrtdav an tK scsolaa 1 Qabd>+ ar<zxxe of lh Irtor r r.w M1>riM^ Gat b Nibrs A[Q a. a ih uaW the 9rarnor-Natee , re..ocaoY atrxigs trust tyiMe R aaat~w) o. SoraYa toot 77YCWIatwrYr` a0fa~aa Nr Y fbt . Yqa• a rod oar vine sate w 5. 5oY pravebNie Ter orr r For ttis trpe of aeravt rLro rarer and ELI of 6 SoY PIOOIYIOrY`p l[r oor t r. a.ara bat CSYY. w epee erxay Oenein bat t Corpo:ar llr mlpor>abn G. nbooitio'c do. TM orpr<ttratlon ral9a,a. etsants. WuC'atrorrC R aeW ax..enor ogal®oa td Parbe>rV ilr FarnerYiP r2. Aposerw rtraataW rwriw 7M Oldara mtr>n 12 Maux vAb ur Tlr pEre sb0' txostrneni a /9dxsartr it fir aan d • asrc alrM (slrrfl ae l IIlY T t0~1 d d ro tw•.nma tr aaaCt R Paold 1i riF,ai Qx3Aaa1 aav~ Pgmerb • tot id rd cecY the r~ d fr Psaen unor Hares rev Mick rCGCY ttK arts nslre sto M~ M rtirrfs SSri • You axm s+w rev LlCerss.r rrar, Out Yav mry a0o onrr tale pairs IX'ooip pairs tf' (e1r Yw ary use oarr tov SSN a OH. . .~ Yll aM cicY >ti Tr d er Ya>r Nat ~. a osaca Nat ttb rot Midi h 1W d M pssorW RpfeiMlfEM IX NaM Y11OSS ar ttrgel YEflr lea Y ra dsyrva Y er accolrs tie.) fbla: !r ro name is orUed etch mare that one Hare is isred, Ne ramlDer roil be Cora+drered ro De Nat of a+e ersf turtle tared. 1~ lri<v ~~ 94a1 r~ey ucai wr ranluay c! Give wrm io t[ae Identification Number and Certification requester. Oo NOT o.w.F.,+d a» r,..a...r send to the lRS_ a...,n.r n..... s.,.r Name (I( piC woes. fA (rrt and drdc ure aamc d 0c p[rson or sassy wtcsc raanEer )ou Wu n Part I ecbr<, See kaWCtlom oa was T a your acme ha durgsL) Z ALOHA SERVICES, INC. o nua:raas name IsWa propietors see iutrunio.ss oa oa9e z.l ALOHA SERVICES INC , . a Please d+eek aeproprtire EOC ^ IMniovat5ae peprMw ~ CorDeralien ^ Pannersa~e ^ Other a'________________________________ ,°., Address (.wmba, sweet aro apt or suae ro) ReQuestets name aro address (optkxuQ n 49 ARDELLA ROAD City. statt and LP code ATLANTIC BEACH, FL. 32233 Tax a er Identification Number IN) tm axara raanbertsl bare (optionaq Faster your TIN in the appropriate box For individuals, this is your social seariry number cowl raartty rxmr6er (SSM- For sole proprietors, see the Irlstntctions on pa e 2 For other entities l r N is ur em g , yo p oye kSentification number (E1N). tl you do not have a CR For Payees Exempt From Backup number, sea How To Get a TIN bebw. Wrthholdng (See Part 11 Notc If ilea earourtr is in more [Han one name, Emp(oyr 16antteraeon ramWr irutntdiorls on page'I) see the chart rn page 2 for guidefvles on where 5 9 3 3 B nurtlotr [o emer. ~ ~ (~ Certlfiption Under penalties d perjury, I gently That: 1. The number shown tilt this form f5 my Curet ta>yayer identifxation nixnber (a I em welling for a number t0 be issued IO me), and 2 lam not subject to backup withtadding because (a) 1 am scampi from bedap whhhddulg, « (b) 1 have rat heal ratified by the krterrlal Revenue Serv(ce that 1 em subject to badrup wtdValding az a result d a (allure to report a0 irttaest or dividends, a (e) the IRS has noUfred me that 1 em no bogs subject to badvp wMhddmg. Certif~ation hsstrvctioras--You must Goss out hem 2 above N you have been rlolified by the IRS That you are wrrattly sutajeet to badnep wfttrakfutg beceuseof underteporting rnlaest a dvidends an your tax return. For real estate transactions, Nan 2 does not apply. For mortgage interest paid, the acquisition a abarWamnent of seared property, ozrioetlatlon of debt. oorttrlbctions Lo an hdividual re4rernerit anartgematt pRy, and gena-ally payments rrtaest as drvidaWS, you era rat ragrired to afgn the CertiRr~4ora. but you must provide yolr oortect TW. (Also see part 111 Imtna~o~s~j page 2..) _ Here 51Qnature -~ ~A~L„ -~/0~ ~ Data - JUNE 23, 1998 section /arerer> ~s era fo fhe rrrtema! Revenrs Code- Ptrpox of Focin~A parswl wta a +egltirad to Rte rm ktforrraation realm with the IRS mltst get your correct TIN to report Irlmrne paid to you, real estate transactions, mortgage interest you paid, the aoquisition or abaradorment of secured property, cancellation of debt, ar contributions you made to an IRr~ Use Forth W-g to give your cortect TIN to the requester (the person requesting your TIN) and, when applicable, (1) to certify the T1N you are giving is coned (or you are waiting for a number to be iswed), (2) to certify you are not wbject to backup withholding, or (3) to claim exemption from backup withhoding if you are an exempt payee. 3iving your Correa TIN and making the appropriate cenificalion5 will prevent certain payments Irom being subject to Backup withholding. Note: I! a requester gives you a form ofher -hen a W-9 (o request your TIN, you musf rze me requesfe~s lor.n it a is subifanfial/y :miler (o rhrs Form V/-g, Wtwt Is Backup Widiholdirg7--Persons naking certain payments to you must .vithfidd and pay IO the IRS 31 % of Such payments under rxutain Conditions. This is catled 'baclarp wtttttloldug.' Payments ttlat caAd besubject to badarp witltfaldttg~irtdude tMertest, drvidaids, broker and barter eudlarge trartsactiotn, rents, royalties. rtonerrtployee pay. and certain payments from tatting boat operators. Real estate itaitsacSoris zre not subject to backup wititttddug. N you give Cie requester your correct TiN, make the proper eatificatiorls, and report all your taxatdle interest and dividends on your tax return, your payments vrill not be subject to backup withholding. Payments you receive will be subject to backup wihholding h: 1. You do not furnish your TiN to the requester- or 2 The IRS tells Ne requester that you fumishetl an incertect TIN, or 3. The IRS tells you that you are wbjea to backup withholding because you did not repon all your interest and drridentls on your lax return (tor reportable interest and dvidends only), or 4. You do not certify to the requester that you are not wgect to backup withholding under 3 above (tor reponade interest and drvidenA eocaurts opened after ~9t33 oNyy, or -~ 5. You do rat certify yolr TIN. See the Part III 4lstructiorl5 tar mreaptlolu.. =- ~-~ Certain payees and payments ate .. .._ exempt from tudptp wNdal6tg and infortnatidnreporting. See the Part li - instructials and the separate IrtsWCtlons for the Requester of Form WA. How To Get a TItL--(f you do not have a TIN, apply for one immediatety. To apply. get Form SSS, AppGCation for a Sodal Searrity Number Card (tor individuals), horn your local office of the Soda( Security. Adrhinistration, or Forth 55-4, AppGCation for FJnptoyer Identification Number (tor businesses and all other entities), horn your local IRS office. II you do not have a TIN, write 'Applied For• in the space for the TIN in Part I, sign and date the lortn, and give it to the requester. Generaly, you will then have 60 days to get a T7N and give N to the requester. II me requester does not receive your TN within 60 days- backup withholding. if applicable, witl t»gin and continue until you Iurtlish your TIN: _ 17 Fwm W-9 Ihe+.7-lu) BID N0. 9798-25-RE-BID - ATLANTIC BOULEVARD INDIANS LANDSCAPE MAINTENANCE FOR 12-TENTH PERIOD TOTAL PRICE BID FOR ATLANTIC BOULEVARD MF,DIAN PERIOD, .AS DESCRIBED ZN TEESE SPECIFICATIONS: FOR 12-MONTH S 12,240.00 TWELVE THOUSAND TWO HUNDRED FORTY AND ZERO CENTS (Dollars) SUBI:ITTAL: ALOHA SERVICES, INC. BIDDER 49 ARDELLA ROAD BUSINESS ADDRESS CHRISTOPHER W. ALLEN ~' ~~ ATLANTIC BEACH, FL. 32233 CITY, STATE b ZIP CODE JUNE 23, 1998 PRESIDENT TITLE L9Q4)246-5296 BUSINESS TELEPHONE CONTACT PERSON: CHRISTOPHER W. ALLEN TELEPHOLDi NUMBER: (904)246-5296 Atria 'Timberlin Parc 7620 Timberlin Park Boulevard • Jacksonville, Ronda 32256 • (904) 519.9300 • (904) 519.9779 Fax May 5,1998 To Whom It May Concern: Atria Timberlin Parc has used By Referral Lawn Service since the completion of construction on our new facility. Our experience with this company has always been pleasurable. We find them to be a prompt, reliable and professional lawn service. I would recommend this company to any business that is need of their services. If you have any questions please feel free to call mP you, Ra and Hall Maintenance Director Atria Timberlin Parc .. _ ,. , _. _ a _ ... :a. _. __. ~ jAx EQurrY FuNDnvc, INC. P.O.B. 10492 )~cxsoNVtuE, FL. 32247-0492 September 26, 1997 TO WHOM IT MAY CONCERN: RE: BY REFERRAL LAWN SERVICE -~ ;~_ By Referral Lawn Service has the contract to do various properties for Jax Equity Funding, Inc. with each property having different requirements and specifications. By Referral Lawn Service has performed each property per the specifications and requirements in a timety manner. We are very pleased with the performance of By Referral Lawn Service and are happy that we awarded them the contract. Sincerely, .:~ ~ . .._ .. c. Gaurlia A. Smith Administrative Assistant CAS PROPERTY FIRST MANAGEMENT, INC. September 30,1997 To Whom it May Concern: 13y Referral provides complete lawn care service to tbtet different properties for us. Having coat<acted with a m®ber of lawn care Mors over the years, I Emil their reliability nail professionalism urriquely satisfying. Nil only can I ahriys oamt on there to be where they are supposed to be, when they are supposed to be; bat they always provide quality results. They provide the Imowledge w identify potential problems before they can betbme costly or irreparable situations. It is my phxsure to offer this reference and would be pleasod to provide a~ additional information you may need. Siosxrely, - ~, .,,_ "~ •, Sue K Bta~ l'resideat Fain w.9 (Rec. ]~9e1 NoIC Wnrirg 'Applied f0( on rtes !Orin meare5 Inat you nave already appied /a a 71N OR that you intend to apply Ior ox SOOrI. As soon as you receive your TIN, complete another Forth W-9, inUude your TIN, sign and date me loan, and give R to me requester. Penalties Failure To Furnish TIN.-11 you fail to furnish your eorteet TIN to a requester, you are subject to a penatry al S50 fa each such failure unless your failure is due to reasonable cause and not to willful neglect Chril Penaty for False Information With Respect t0 Withtwlding.~l you make a false statement with no reasortade basis that «slMS n no DaUcup withhddutg, you are Subject to a s500 pertaty. Crlmtol Penalty for Falstlyceg Irtfotmatiota-1rYJIluaY ~sdYtn9 txrtificatiore or atfirtnaCOhs may strbjeU you to C'vnirtnl penalties ineludtng fines and/or imprisonment Misuse of TINS.--It the requester drsdoses or uses TINS in violation of Federal law, me requester tnay be subject to civil and criminal perWties. Specific Instructions tlame.~f you are an individual, You must generally enter the name shown on your social SetaORy card. However, R you have dwlged your last name, for instance, due to martiage, witftout informing the Soda) Seaaity ldminutration of me name change, pease enter your first name, me last name ShOVa1 Oft yOUf Soda) setVfiy card, and your new last Warne. Sde Proprietor. You must enter your kdividuai harts. (Finer either ytwr SSN or FJN in Part 1.) You may also errter your business trams or'tloclg business as' corns on tfte business clams krte. Enter your Warne as shown on your social seaxity card and business Warne as R was used to appy for your EIN on Forth SS-4. Part {-Taxpayer Identification Nutteber mro You must enter your TIN in me appropriate box. II you are a sde proprietor, you may enter your SSN or FIN. Also see the chart on this page la further clarification of name and TIN combinations. It you do not nave a TIN, follow Inc in5tNC1iOn5 order Mow To Get a TIN on page 1. Part II-~a Payees Exempt From Backup Withholding Individuate (incWding sole propnetcrs) are not exempt hom backup witNwldtng. Corporatims are exempt hom badarp wtmttdding la certain payments, selUt as merest and dividends. Fa a complete tut of exemp; payees, see the separate Instrucaons for tine Requester of Form W-9. If you are atempt from backup vmm~obing, you ShOWd slip cortlplete trks forth to avoid possible ertoneous backup wimhoWing. Enter your cortect TIN in Part I, write "6cempC in Part II, and sign and date me forth. If you are a nonresident alien or a foreign entity not wbject to baUtup withholding, give me requester a completed Form Wes, CMificate of Foreign Status. Part III-Certification For a joint account, only me person whose TIN u stwwn in Part 1 should sign. i. Irrterest, Dividend, and Barter Exchange Accounts Opened Before 19&3 and Broker Accolnts Considered Active During 1983. You must give your cortect TIN, but you do not have to sign me certification. 2 Interest, DFvidend, Broker, and Barter Exedtange Accounts Opened After 1963 and Broker Accaatb Considered Iructive During 7983. You must sign me certification or backup withholding wii apply. If you are subject to badwp wittutolding and you are mercy providing your correct TIN to me requester, you must cross out Rem 2 in me certification before signing me forth. 3. Real Estate Transactions. You must sign me certification. You may cross out Rem 2 0( the certification. 4. Otter Paymems You must give your cortect TIN, but you do not have to sign me certlfication unless you nave been notified of an ineortect TIN. Other payments include payments made in the course of the requesters trade a business for rents, royalties, goods (other than belts for merchandise), meQeal and ttealm care services. payments to a nonempbyee for services ("eluding amomey and act~trnting lees), and payments b certain fishing boat aew members. 5. Mortgage Interest Pak? by You, Acqutsltlon or Abandonment of Scarred Property, Cancellation of Debt, or IRA Corrtrtbtrtions You must give your correct TIN, tort you do not have to sign ttte certification. Privaq Ad Notice Section 6109 requves you to give your cortect TIN to persons who must fde inlormatbn returns wim me IRS to report interest, drvidenCS, and certain omen Income paid to you. mortgage interest you polo. me acquisition a abandonment of securetl property. cancellaGOn of debt, or contnbutiores you mane to an IR0. The IRS uses trte numbers la identificatbn purposes and to ttetp verify the at:crxary of your tax return. You must provide your TIN whether a not you are required b file a tax return. Payers must generaly wimnob 31 % Of taxabb inlerat, dividend and certa;n omen payments b a payee who does not give a TIN b a payer. Certain penalties may also aPPy, What Name and Number To Give the Requester For a,ii type of xcOlaa: Glee flarela 3Yld sbn et ,. vlo~aq ills :slMiolor z Tw > Acre ter eeaW o.nr a h iG.iLSr flora ao.aAa ar, a oortOira acrane fulcra h hat IA4~Sd M M Cep1AY' 1 Casloow acmra d the nubr a mrnr ~"' (ra b Mfbea Ace lathe ,m+et r +lA e the 9raltor•olstr , aa Wooe a ornt panbr a atre 9laleel 0. Soieiee tW artd ows' a®.ex art r rld a r9y rr vFiC tram rder Aar ter s. sa. rxcvrrbrewp Tle owrr' roc this type of octant Ghe tww ~ F]N of a Spr p,oartanllP Tte owltr' ]. A varC nAl estar, rr laptl ataity perecrl crust a capaau Tlr meponooA a. bsoatut ctc, 71r et~tfCafbA rdSl~rr, nlraaor, eC,oeurt Q Aar m.lrnAa rtaaon o ry la p+t+rraro Tte M+er>d>Q It. Ahokerer nevstsW rl niw The UOter or mnirse o t2 Aoca+a .m ee tIr µnrc «*H oepa:aA.n d AoroAa+e n er nun a . puo[c elaaY trtn a: • sac ar dal a r+abor e 9w~ mr om,~t v prory trt lnwv egrfaanral aov>•m OerA+'a ' tat first rd cicr er trnle a ti PvaoA rtlosa reArOV you ~Arlda _ ' GrrY h nrgra rW[le anE tunmf aw rtrbrs $Sla 'You mat vor you Y+dulOad rrM but you rtry atu enr car taaitm or Votq lwirts as' Tr You rteY usa asrr yav 59H er FOI. , 'list fnt a,r0 cicM ltr rallr d h b9et stela crams. a vRrcA ttlsc P9 rbt m:n ti TW d tti p~sorW ArpVefR>Qiwe Or Y16tY YlaeO ale lapel a~1 ladr r mt oeayaW n h aomra aal NpeC x no rwie R ailed terien mere Wn cute rtTle a isred, Ole ra/ua~sr e'ri tM Wraidured b a our a tx arsf rrrr Bad. 1S - -~- - a•cyuca• wr aaanlaay cl Give form to the t~+. rwu~ +ssal Identification Number and Certification requester. Do NOT o.o.rr„,.,, a ar r,.aa.,.r send to the IRS. a..~.r M..e,.,e s.r•r e acme Or krs tomes. IY 4st ud tirde Ne ramc W iM yason a char .moo numoer you wu in Pan l Debt. S« teawcaana en gape 2 n taut acme aaz rAugq.) r i ERRS oLC IQ7~ c banns name r,roarinm see :cnRtiorn orr w9e 21 !~ ~r Ff,~~e~c. c~fwiY sr.-,ev~~ r- i] P4ax errook approprule Doc IrdividuaVSde eroprK(or ~ Larporali0n ~ Parweaaeup ~ Omer ~ - M AOa(ess trlumDfY, aVett. and apL Or wee rxt.) -..~•.---~....~•.••~_•••••._..._ d 3 9 0 9 s RN P~ ~t o ~n s o Repuest« s tome and aodress lootiortal) is (%aY, siaae and LP code JAl' `~ 3z t t .:rater your TIN in the appropriate box F« n~dividuals, this is your soda) security number ,SSN). For sde proprietors, see the instructions on page 2 For other entities, tt is your employer Jenlifiwtion rwrriber (EIN). H you do not have a 'tumber, sea How To Get a TIN bebw. Vote: H the eapourtt ii in more then one nave, xr tr» Cwt sJn page 2 !« guidefrnes on whose wrriber to ewer. serial aataarty nanWr oibs36 ~ ~ a y OR Enapoyer Identraotlon raaNasr tct aoxure numeerfs) ltera (opuortaq For Pryeas Exempt From Backup Wrthhold'mg (See Part II instruetioras On page D Jnder penalties W perjury, I certhy fiat: The nunibar slfown Ort this lone h my dxrea ta~ayer identification number (« 1 trit wahing t« a rwrttber to tae isstaed to me), and 1 am na subject to backup wiCtttddirag because: (a) I em exempt froth badarp whhhddmg, «(b) I have rat been rotlfied try ttie Imertd Revenue Service that I mrt subject to bedcup witMdding u a result d a fadiaa to napon a0 interest or dividends, «(e) the IRS Ito notKisd me that 1 stn no bnger sutajea to badap whnndding. %ertifiation 4estrucCOrts.-You must wss out hem 2 above h you have been notified by It» IRS that you are a,rrentty subject to t>adap rhNeotduag because d underteporting merest «Dividends On your tax fettmt For real estate transagioris, item 2 does rat apply. For mortgage nerest paid. the acquishion « aberadoratratt of sewed property. catceilatbn of debt, odttributiorts to an itdividtni redrerttxrt amangemart RAJ, and generally paymerrs otrax titan merest end dividends. you ace rat required to sign tfte Certification, Ixrt you rtxat praida yotr cvrteC IN. (Also ace part 111 instru,-COrss drt page 2) ign Jere Slonrteue ~yv Y S eaion,e%roraces ae fo rnelrrtema/ evenue Code. vpose of Form--A person who is tgtrirad to file an 4tfortnatron rebJm with w IRS must get your COrieCt TIN to repoR .~rtte paid to you, real estate ansactions, mortgage interest you paid, .e acquisition «abandormmt of secured 'operty, dnoelWtion of debt, « xttribudorss you made to an IRA Use xm W-9 to give yotJr correct TIN to the quesler (ttte person requesting your TIN) id. when applicade, (1) to certify the TIN to are giving a wnect (or you are waiting r a number to lx awed), Q) to certify ,u are not wbjed to backup withholding, (3) to claim exemption Irom backup rnndding it ydi are an exempt payee. ving your correct TIN and making Inc ,propnate certifications will prevent rtain payments Irom Deing sut~ect to .ckup wiVtftolding. rte: ll a requester gives you a form orr»r an a W-9 ro mques( your TIN, you man e (ne reques(ers form it rt is suos(anrialiy vlar (o (his Form W-g. 'tat Is Backup Withholding]-~erson5 :king certain payments to you must :nttdd and pay to the IRS 37 % of such payrnertts undo certain c«Idrtiorts. This is called 'badap wittttaldirag,' Payments that coWd txsubject to taadap avithholdug hdude Interest. dividends. broker and barter exchartge trarsactrorts, rents. royalties. nortemployee Pay. and certain paymens from fishing boat operators. Real estate lransactiorts are not subjr_t to backup widtttoldug. H you give the requester your cortect TIN, make the proper certifications, and report a0 your taxade irterest and dividends on your tax return, your payments will cwt be subject t0 badwp witnta(dng. Payments you receive will be wbjeCt to backup wimlaldmg )(: 1. You do not famish your TIN to the requester, or 2 The IRS sells Ute requester that you famished an inconeq TIN, « 3. The IRS iNls you that y0U are subject [0 Dadcup withholding because you did not report all your interest and dividends on your tax retum (tor reportable interest and dnWends only), or 4. You do not certify W the requester that you are not wbject to backup wiNhdding under 3 above (f« reportable Date . d /a y / 9 8' Merest and dividend actintrrrts opened aher 7983 ortty), or --~ 5. You do not certify yourTlN. See tta Part III Irt4titrptlbrt5 fM excxpt)orts.'> =- ' Ca'taln payees and payments are ~ ... .. exempt from badalp wiLhtx>tdng and htomtation reporting. See the PaR II . instructions and the separate trtstructloru for flee Requester of Form WA. How To Get a TItL-If you tto not Have a TIN, appy f« one irttmedwtely. To apply, get Forth SSS, Applicslion f« a Soda) Seciuily Number Card (f« individuals), from your local office of Uis Soaal Seauity Administration, « Form SS-4, Application for Employer Identification Number (f« banvaesses and all other entities), hom your local IRS office. II you do not have a TIN, unite 'Applied For^ h the space for the TIN in Part I, sign and date the forth, and give it b the requester. Generally, You w01 then have 60 days to get a TIN and give it to the requester. If the requester does not receive your TIN within 60 days. backup witfthddirg, )1 applicable, will begin and continue unid you famish your TINT 17 Form W-9 ptev. ~-aq \':.. ~n O z w •~ X w V ~ J i C ~ ~~~ r • .~ ~ C ~ J ~~: ~,~ v 0 v C O `\ N ~`~\~' N V 0 U 9 ~rr f.7 O V~ U_ O V a ~~ ,~'•~'~ z ~!" N r N ~ ~ a w i . ~` i .o a P ~ E. ~ .: ~ n c s `, o` w <° ~s t W V P G m ~ V ~~ I~ ~ c L °' ~' h ~ ~ ~ c~C ~~ ~ a ;,>. ~ ~ - `:m`; ~, ..w .~VJ ~ _;.' . (a7 5:L ~'C W r V ~ ~. `, M ~ ~ :~~" ~p ~.' Y~ Y ,. ,.. •'~ . Y ~. ~:; e JUN-'y-58 PIUN 1_:54 FI'1 P. V3 lye/'~ I~~ZS Vta,le.Ut'H 1 IVIVNL LII~CIVJt 1 H1~ LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY pF JACKSONVILLE and/or COUNTY OF DWAL. FLORIDA 171 EA57 FOaSrTN STREET ROOM 17J, JA[KSONVIILE. FL ]1201 PHONE: 1907!670-2064 FAX. ILOIK]J•i<I1 Ndle ~ A p¢nallT m impOSed for leilure ID ke¢7 thri II<tnae axnibged conspiwouNy et your esuontnmenl or Duce of euvn.a a. This hcsns! is lurm fined In Dur:uan<! dl cMpter 770-]71 GitT ordinance codes. 7 NASSEY SERVICES, INC 05 NARYEY L NASSEY 6378 GREENLAND RD 7 JACKSDNYILLE, FL 32258 ACCOUNT NUMBER: 118824-0000-3 LOCATION ADDRESS: 6376 GREENLAND RD 7 32258 i DESCRIPTION: PUBLIC SERVICE OR REPAIR, NOT SPEC County License Code: 770.323-079 County Tax: $13.75 Municipal License Code: 772.326 Municipal Tax: $51.25 Total Tax Paid: $65.00 VALID FROM OCTOBER 1, 1997 TO SEPTEMBER 30, 1998 RCPT N: 0017012442 DATE: 9/10/1997 AMT: $65.00 ATTENTION '**The Folrowing Construction Contractors Require Additional Licensare'*' P.LA RM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDING SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM/VINYL ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING TRie if en Dc[upNidnel IICEn1! U• 4n17. It doer nol pe7mlt IM IlunNe to violeU enY eRi sting reyugtery or lo11IRp 1lws of the Coun1Y M CItT. Ner eoaa It exempt tM ^pnse• from my orner Rcena• or pvmlt rcgeired D7 lea. Thia is Mt • cptlllc etien el Me licmaei • gaelilicelion. ~~ O~e~LI~Li l TAX C'7LLECTOR 1997-199 OCCUPATIONAL LICENSE TAX LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA 211 EAST FOpSV TN STNEET DOOM 130. JNCKSONVILLE, FL ]3201 PHONE: 19011610-LOBO FA%: 190116]0-1173 Nou - A penalty is imppseU /ol lailera m teep IMS licansl a<niDitea conspicuously at your es~sElisnmam or pbu pt Eue~ness. TKU Gcanse is lurnisnea m Wrsusnu of chapty 770-773 City or Ginanu codes. BY REFERRAL LAMN SERVICE OB 142 MADISON ST JACKSONVILLE, FL 32204 ~rrDL'NT NUMBEP.: !276n$-0000-a LOCATION ADDRESS: 142 MADISON ST 32204 DESCRIPTION: PUBLIC SERVILE OR REPAIR, NOT SPEC County License Code: 770.323-079 County Tax: Municipal License Code: 772.326 Municipal Tax: Total Tax Paid: VALID FROM OCTOBER 1, 1997 TO SEPTEMBER 30, 1998 RLPT17 001/28/9209/0041/10091997 DATE: 10/09/1997 AMT: $50.00 ATTENTION $13.75 $36.z5 $50.00 "'The Following Construction Contractors Require Additional Licensure"' ALARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDING SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM/VINYL ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING Tnis iF an occupational license u. only. II Ooes not permit tNS license Ip vipbte anY •aif~iny nqubtory or Toning IewF pl tM County or ury. Nor Oo1e it erampt tM Leensee Irom any other linnu or permit rpairoE DY 11w. TOiF i• not 1 coli(icltion o1 tM IiuNee'e pullilitNion. ~,,~.~ TAX COLLECTOR THIS BECOMES A RECEIPT AFTER VALIDATION ACORO,. CERTIFICATE OF LIABILITY INSURANCE °"Tsas~9s ) > THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATgN ROOUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE WAYNE JONSON & ASSOCIATES INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND. E%TEND OR 106014 SAN JOSE BLVD ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. . JACKSONVILLE FL 32257 COMPANIES AFFORDING COVERAGE , couvANr BITUMINOUS FIRE 8 MARINE INS CO. A INSURED COMPANY HOLIDAY TERRY S B . D/B/A BY REFERRAL LAWN SERVICE coElvANr 3909 SAN PABLO ROAD S. C FL 32224 JACKSONVILLE , I couvANr D COVERAGES ~ a. -, E LISTED BELOW H .: .._ .... :; .-..; AVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANC RM OR CONDITION OF ANV CONTRACT OR OTNER DOCUMENT WITH RESPECT TO WHICH THIS T E INDICATED, NOTWITHSTANDING ANY REQUIREMENT, INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, H E CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, T EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COI I ! li POQCY EFFECTVE POLICY Ex PIRATION YMT3 LTA' TYPE OF M3URANCE PODGY NUMBER DATE (MMDDM') DATE IMMDDIYY) 1 CLP 2 31 ~ 417 I ' 11-24-97 11-24-96 GENERAL AGGREGATE ~ S 2 OOO OOO ~ GENEML LIAdQTY PRODUCTS-COYP.OP AGG 3 2000000 COMMERCwL GENEMLLIA61LITY i I X I T PERSONAL l ADV INJURY 3 1 OOO OOO ~' ClAINS MADE L_' OCCUR ~ IEACHOCCURRENCE 'S 1000000 IOWNER'33CONTRACTOR'SPROT [-1 FIRE DAMAGE (My m16rE) 3 1 OO OOO i II I I MED EXP (Any one DarYNI) I S •S OOO AUTOMOBILE LIAMLITY I I ' 'COMBINED SINGLE LIMIT I S ~ ANY AUTO I I-~ALLOWNED AVTOS 60D!LY INJVRY 3 (Ptt DEnon) I SCHEDULED AUTOS ~ i I I i HIRED AUTOS I I S I BODILY INJURY (PH E000tl1[) j ' NON-0WNED AUTOS I I~ ! I I I I I i PROPERTY DAMAGE 3 AUTO ONLY - EA ACCIDENT - S ' GARAGE LIABI4TY M I ' OTNER THAN AUTO ONLY j I ANY AUTO I EACH ACCIDENT ! f i i i ( ! I AGGREGATE S I '~ EACH OCCURRENCE S ExCE35 WBWTY IS T I I 'UM6RELLA FORM I AGGREGA E ~ i ~S I UTNER TNAH UMBRELLA FORM R j ~ TORY LIYIT9 E WORKERS COMPENlATION AMD ENT ~ 3 EMPLOYERS' WBILITY I EL EACN ACCID I .THE PROPRIETOR/ ! INCL EL DISEASE-POLICY LIMIT I S I PART NERSIEXEGUTNE ' ~ EL DISEASE-EA EMPLOYEE S EXCL, 'OFFICERS ARE I OTNER DESCRIPTION OF OPFRATONSILOCATOMSNENCLESISPECUIL ITEMS CERTIFICATE HOLDER ~,. -....._ -. :.. o~ CANCELLATION _.. ~. '. ;.;. ... _ : .r°. ._ :.'G i:i%< tMWLD AMY OF THE ABOVE DE3CRtE0 IOLIOES BE CAMGELLEO tEFORE THE TIMBERLIN PARC HOMEOWNERS ASSOCIATION I THE ISSUING Go1~AM'F WILL ENDEAVOR TO MNL F , ERIIMTgx DATE THEREO TIMBERLIN PARC _ c rcmRUTE MOILER MASED TD TMR LEFT. JACKSONVILLE, FL 32256 I _ v,•, ~~~ ~~^ ^-^^ •_ ..._ __..... __. BUT FMLURE TO PAIL SUCH NOTICE fNALI IM/OtE MO oWGl1TMJM OR LIANIRT of ANY KIND UIOM TXE COMANY RS AGENTI OR REIREa[ITTATIYEt. AUTNORIZ(I~RE~E3EMTATNE I yW, E~4 ~ ~ ACORD CORPORATION 1pi ACORD 25-5 11N51 BID N0. 9798-25-RE-BID -ATLANTIC BOULEVARD NEDIANS LANDSCAPE NAINTENANCE FOR 12-HONTH PERIOD TOTAL PRICE BID FOR ATLANTIC BOULEVARD MEDIAN MAINTENANCE FOR 12-HONTH PEc~IOD, AS DESCRIBED IN TY.ESE SPECIFICATIONS: s /3 539. a a T/LI~FF.F.J Tt41A~uf+ Fi NC f•A..r1 aN TitL~N~.aAE (Dollars) SUBMITTAL: ,cry ~~;~~-!~, ,dam BIDDER BY % E~ Ry /~o G G I r~~ .39a ? .Qe.-z ~~ R~~ ~ s~ BUSINESS ADDRESS SIGNATUR• CITY, STATE ~ ZIP CODE ~~~ TITLE DATE: ~~o? ~// ~ ~aH, ,33 3 / (~Z BUSINESS TELEPHONE CONTACT PERSON: DEL DEL L l N!r F_ ~ TELEPHONE NUMBER: ~~ J l I a Z b.l Contractor will submit a weekly report to the city detailing the services perform that week. 6.2 Contractor will submit an invoice with a monthly report cnmmari~ing work perfprmed. Along with documentation indicating all services performed (i.e.: spraying, fertilizing, etc.). - --_~ ,.n PART 3. LITTER RF.M VA 3.1 Remove litter and dead vegetation from job site during regular maintenance visits. 3.2 Remove any dangling palm fronds with pole-saw during regulaz maintenance visits. PART 4 IRRIGATION SYSTEM 4.1. Periodically check system for proper functioning including staNstop times; misaligned or broken heads and leaking valves. 4.2 Program automatic programmable valve controllers for optimum watering of plant materials while maintaining water conservation practices. Adjust irrigation program to compensate for seasonal water requirements as follows: April -September 30 - 2x/week October - Mazch 31 - 1 x/wcek 4.3 Repair damaged heads or laterals. Replace damaged irrigation components which cannot be repaired with new fmctioning components by same manufacturer. 4.4 Tum system off during times of frequent heavy rains and high ground water levels. 4.5 Adjust system for more frequent watering in very dry times or drought conditions. 4.6 Water median planting at programmed intervals to maintain good color, health and sturdy growth of plant materials. Start water cycle at 3:00 AM and end at 6:00 AM on water cycle days. 4.7 Spot water locations of new planting as necessary. 51. CONTRACTOR will be responsible for safe conduct and use of equipment on job site. 5.2 All maintenance work must comply with FDOT requirements and specifications, including prescribed hours allowed for work to be performed, if any, and all safety requirements. 5.3 Highway lane closures should be avoided; however, in the event a lane closure becomes necessary, it must be approved by the Atlantic Beach Public Works Department with a minimum of 48 hours notice. Page 4 SHRUBS: Use a complete and approximately balanced fertilizer such as a 10-] 0-] 0. Apply at the rate of 1 to %z lb. of Nitrogen, per 1,000 squaze feet. Broadcast over the entire area under the shrubs, four times per yeaz in Mazch, June, September, and December. SMAL_~ES: Small trees can be fertilized the same as shrubs. Use 2 %: lbs. of 8-8-8 or 3 lbs. of 6-6-6 per inch of trunk diameter. If a different analysis is used, apply an equivalent amount of Nitrogen Broadcast under and slightly beyond the entire canopy. Maintenance fertilization should be made when tree is dormant. If grass is growing under the canopy, it may be desirable to apply the fertilizer in 12" punch holes. 2.31NSECTS AND DISEASE CONTROL FOR P rT The CONTRACTOR is responsible for treatment of insects and diseases. The appropriate fungicide or insecticide will be applied in accordance with state and local regulations, and as weather and enviromnental conditions permit. Inspect plants weekly for infestation. Inspect for Leaf Miners weekly in Lantana beds. Any plants that die from insect or disease will be replaced at CONTRACTOR'S expense. 2.4 WEED CONTROL IN PLANT BEDS A. The CONTRACTOR shall inspect and weed plant beds weekly for any weeds and errant grasses. B. Control weeds with use of herbicides, pre-emergents, and, preferably, by proper manual removal of weeds and their root systems. C. Remove noxious weeds common to the area from planting areas by mechanical means and dispose of properly. Do not leave uprooted weeds in plant beds. D. Apply herbicide in accordance with manufacturer's published instructions. E. Do not apply herbicide when wind speeds aze greater than 2 m.p.h. The CONTRACTOR will replace any plants that are damaged by the use of herbicides at their expense. All chemicals shall be provide by the CONTRACTOR. 2.5 MULCH. The CONTRACTOR shall apply a 3" layer of pinestraw mulch around all palms, shrubs and groundcovers. This shall be performed during the month of March each yeaz. Care shall be taken to avoid trampling and smothering of shrubs and groundcovers during mulch application. Apply pinestraw mulch only. Substitutes will not be allowed. Any other mulch applied will be removed at CONTRACTOR expense. 2.6 PALMS TREES. Are to be fertilize using 16-4-8 or 12-4-8 with minor elements. Apply 2/3 Lb of fertilizer per inch of palm trunk diameter four times per yeaz in Mazch, June, September, and December. Adjust rates if you use other analysis. Broadcast under the entire canopy. Contact Greenscape of Jacksonville for proper source for palm fertilizer. Page 3 1.6 DISEA IN .Turf damaged by disease and fungus shall be chemically treated to maintain all turf in a healthy and attractive condition. Any turf that is lost to disease or fungus will be replaced at the CONTRACTOR'S expense. 1.7 WEED CONTROL IN TURF. The CONTRACTOR shall apply as necessary according to envirotunental and seasonal conditions, chemicals to conVOl weeds in turf. Caze shall be taken not to apply herbicides on newly mowed turf or turf under stress. Any turf or plants that aze lost to misapplied herbicides will be replaced at the CONTRACTOR'S expense. The CONTRACTOR is to be responsible for maintaining the proper licensing necessary to apply insecticides, fungicides, and herbicides or to subcontract these services to a properly licensed applicator and the CITY is to be provided with copies of the PEST CONTROL OPERATOR'S license and proof of liability insurance. All chemicals shall be provided by the CONTRACTOR. PART 2. SHRUB RO TNT' OVER AND BED MAINTENANCE 2.1 ~B~I 1~. Plants and shrubs shall be pruned by the CONTRACTOR at the best time for flower bud development, foliage growth, and as the health of the plant may require. Shrubs shall not be clipped into balled or boxed forms unless such is required by the design; they will be pruned in accordance a-ith the intended function of the plant in its present location, and as ofren as needed to maintain health and appearance. Pruning is an art that must be under the supervision of a highly trained foreman. CONTRACTOR shall remove non-hedge growth from hedges and shrubs; such as spanish moss, vines and grasses. Prune or head back plant in keeping with natural chazacter of plants. Do not unifomily sheaz plants. Prune Crape Myrtles once a yeaz in February in a natural tree form character according to Florida Nurseryman's Growers Association and Duval County Extension Service guidelines. Establish radial branch orientation and remove narrow V-shaped forks, cross-over branching, and branches that rub against each other. CONTRACTOR is not responsible for pruning of palm trees; however, the CONTRACTOR will be responsible to remove any dangling palm frondes with pole saw during regulaz maintenance visit. 2.2 FERTILIZATION. All plants material shall be fertilized by the CONTRACTOR using the following schedule: Ground Cover Areas where plant more or less cover the entire surface azea shall be fertilized at a rate of 1 Ib. Of Nitrogen per application, per 1,000 square feet, four times per yeaz in Mazch, June, September, and December. Fertilizer shall be complete and approximately balanced as a 10-]0-]0. Page 2 ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE SCOPE OF WORK azea is comprised of the greenscape medians of Atlantic Boulevazd (AlA/ State Road 10) between Mayport Road to the west, and 3rd Street to the east. PART I: LANDS AP MANA E NT 1.1 MOWING. Turf will be mowed in intervals not to exceed once every seven days, during growing season (March I~ thru November 30's) and bi-weekly during non-growing season (December 1 ~` thru February 28'" ), and as otherwise needed to maintain a neat appea.~.tice, In no case shall mowing intervals be greater than I S days. Bermuda shall be cut to a height of %: to 3ia inches and St. Augustine, Bahia, and Mixed turf aeeas to 2 % to 3 inches under normal conditions. Clippings shall either be vacuumed or blown off all hazd surfaces; any and all clippings that clump or remain visible after mowing shall be mechanically removed at the time mowing is completed in a given area. 1.2 EDGING. The CONTRACTOR shall edge plant beds, walkways, roadway edges, and all asphalt and hazd surfaces by mechanical means every visit. Clippings shall either be vacuumed or blown offwalks, roads, and curbs. 1.3 WEED EATING. The CONTRACTOR shall use a weed eater azound trees, fences, fire hydrants, buildings, signs, etc. every visit. Caze shall be taken that trees and shrubs are not scarred and that fences, buildings, siaons, etc. aze not damaged. 1.4 TURF FERTILI ATION. The CONTRACTOR shall apply fertilizers to all turf areas using a complete fertilizer having a minimum 3: ] :2 ratio such as 16:4:8, and containing a minimum of 25 per cent slow release nitrogen Fertilizer is to be applied at the rate of 1 lb. of nitrogen per 1,000 square feet and will be applied in March, May, July and September, or as determined by the city. Should any fertilization result in a streaked appearance due to misapplication, corrective applications will be made at the CONTRACTOR'S expense. The CONTRACTOR is required to provide proper training for employees who apply fertilizers. 1.5 INSECTS IN TURF. The CONTRACTOR is responsible for treatment of grass damaging insects on a preventative basis. An insecticide is to be applied to all turf aeeas, a minimum of four times per season to reduce or eliminate the population of chinch bugs, mole crickets, sod webworms, army worms, and grass loopers. The timing of these applications is at the discretion of the CONTRACTOR Should the population of the above listed insects reach levels where any grass damage begins to occur, those areas of infestation will be retreated at the CONTRACTOR'S expense. Any turf that is lost to insect activity will be replaced at the CONTRACTOR'S expense. Page 1 whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the Ci[y of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not subnit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA STATUTES). Joan LaVake Purchasing Agent * • * * r * * * r * * * * * k * * * ~ * r a * * * * t x * * * * * * * ~ ., . ~,.- .. ,a~~ r,__ CITY OF ~teasct~e $'eacl - ~Eazida 1200 SANDPIPER LANE ' - - - - ~ - - - . - .. -.___---. ATLANTIC BEACH, FIgRIDA 32233-4381 TELEPHONE (904) 247-5818 ~~ FAX (904) 247-5819 June 8, 1998 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9798-25-RE-BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, July 1, 1998, for ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR A 12-MONTH PERIOD. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-25-RE-BID - ATLANTIC BOULEVARD MEDIANS LANDSCAPE MAINTENANCE FOR 12-MONTH PERIOD, TO BE OPENED AT 3:00 PM, WEDNESDAY, JULY 1, 1998." Bidding Documents, specifications, snd infozmation regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate Holder, shoving the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom the bidder has completed vork during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. 3. Proof of (1) Occupational License, and (2) Certified Pest Control Operator`s License in the name of the individual who will be responsible for performing this service (r_opies ARE acceptable). 4. Signed copy of Documents Requirements Checklist. Bid prices must remain valid for ninety (90) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The C1ty of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in 3. Caruso Chrysler Plymouth and Regency Dodge Jack Caruso 642-5600 5-22-98 Good mowing maintenance, Very quick to correct problems, they do fertilization but no pest control 4. Buck Builders Fred Whatley 993-3695 mobile number 5-22-98 left message on voice mail never return phone call REFERENCE FOR ARLINGTON RIVERS LAWN CARE INC. Navieras Puerto Rico (NPR) Blount Island Terminal Scott Reed 757-2959 7-7-98 2:15 p.m. Good work, been there for several yeazs, good line of communication. Pest Control company does fertilization and insect control. Bahri Orthopedic Center Lori Bahri 739-0050 7-7-98 2:30 p.m. Very pleased with the company been using them for 6 yeazs, has pest control company do insect control and fertilization, Response time very quickly. - St. Johns Cathedral/Cathedral Foundation John Caponis 356-5507 7-7-98 2:45 p.m. Excellent company been there 2 yeazs, has a pest control company, they do fertilization, no problems. REFERENCE CHECK ON BY REFERRAL LAWN SERVICE Atria Timberlin Pazc Raymond Hall 519-9300 7-6-98 9:15 a.m. Maintains 38,000 square feet they handle the maintenance, pest control and fertilization Great Company 2. Jax Equity Funding, Inc. Claudia A. Smith 739-9300 7-6-98 9:27 a.m. Does everything, very happy with them Very pleased 3. Property First Management, Inc. Sue K. Butts 886-9510 7-7-98 2:05 p.m. No longer works for her, not please with their work, no pest control or fertilization REFERENCES CHECK ON ALOHA SERVICES, INC. Baymeadows Golf Course Kelly Ryan 731-5703 5-22-98 No grass cutting, No pest control they only installed new sod and landscape, very fast - responders. 2. Hallmazk Homes Jody Weed 737-1280 5-22-98 New landscape installation no pest control, no regular maintenance, responds very quickly. After they finished building and do landscaping it is the home owner's responsibility for regulaz maintenance. ~~ ~- ~3-~S~ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Atlantic Boulevazd Median Landscape Maintenance r SUBMITTED BY: Robert S. Kosoy Director of Public Works ~ ~`~~'/ "''~~`~'Oy DATE: July 7, 1998 BACKGROUND: The rebid opening for the Atlantic Boulevazd Median Landscape Maintenance for a one yeaz period was held on July 1, 1998 Four bidders submitted proposal: They are as follow. Aloha Services, Inc. $12,240 By Referral Lawn $13,539 Arlington Rivers Lawn Care $15,228 Keller Landscaping $51,000 Aloha Services, Inc. submitted the same references as the ones on the last bid opening held on May 20, 1998 and they did not meet the city requirements (See attached reference sheet). By Referral Lawn Service references checked out except for one reference (see attached reference sheet). Arlington Rivers Lawn Care Inc. references checked out (See attached reference sheet). RECOMMENDATION: Awazd bid to Arlington Rivers Lawn Caze Inc. for the amount Of $15,228.00 ATTACHMENTS: Bid Specifications Bid Submittals Reference Check Sheets REVIEWED BY CITY MANAGER: AGENDA ITEM NO: .,_ M E ' N C ;~ DATE lrwou~nl ANCE . _ ;.•.:., ,.:.,.::::. .:...:. .. _.. .•< 06/26/98 PRODUtZq THIS CERTIFICATE IS DLSUED AS A MATTER OF INFORMATION CECIL W POWELL fi COMPANY oNLr AND CONFERS NO RKiHTS upon THE CERTIFlCATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PHONE: 353-3181 FAX: 353-5722 ALTER THE COVERAGE AFFORDED ®V THE FoucES BELOW. P O DRAWER 41490 COMPANIES AFFORDING COVERAGE JACKSONVILLE FL 32203 coMPAM. A COLONY INSURANCE COMPANY MSURED COMPANY JAMES A GARRISON CONTRACTING e COMPANY P O BOX 37755 ~ JACKSONVILLE FL 32236-7755 coMPANT. I D COVEtiAGES. ! THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE WSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REOUIREMENf, TERM OR CONDRION OF ANY COMRACi OR OTHER DOCUMEM WffH RESPECT TO WHICH THIS CER7IFlCATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIGE5 DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E%CLUSIONS AND CONDRIONS OF SUCH POLICIES. UMffS SHOWN MAY HAVE BEEN REDUCED BV PAID CLAIMS. CO L711 TYPE of MSURANCE POLICr lEIM{EJ1 PoMCr EI4ECfwE DATE OMI~DD/rrl POLICY EXPM710N DATE OMwwrn WRE A nENDUULUSam BINDER 6 26 98 6 26 99 ce+EIIALAGGREGATE { 300 000 X COMMERCUL G@IERAL IUBIffY PRODUCT{-CDMPgP AGG f 300.000 ~cl.AUS MADE ^X OCCUR PERSONAL{ADV WURr { 300 000 OWNER6l CQRRACIDRE PROT ~~ F/iCII OCCURRENCE f 3OO 'GOO I ~ I RRE DAMAGE Vw•N' orr N) f 5 D O D D I II MED E%P IMM a"O.~) t 5 Q00 i AUTOYOlAE LIAlIJTY ANY AUTO COMBPNED SNGIE IIMR { I ALL OWNED AUTOS GODLY wURY I SCHEDIAID AUTOS IPw NnncAl { I wRm A~ros NON-01wNm AUTOS ewLr wuar IPw w»dl { I PROPERTY DAMAGE { i GARAGE IJAY.ffY AUTO ONLY - EA ACC®ER { I ~ ANY AUTO I OTHER THAN AUTO ONLY: EACH ACCOEiT i AGGREGATE { ~ EXCES{ MAYIfT EACH OCCURRENCE { UMBREIIA FORM AGGREGATE { I OTHER THAN UI.®RE11A FORM { 'I woRXEN{ COYPEIYATION AND {TATUTORY WffB PJIPLOYERE' MARlfT FJIUI ACCIDBR f- THE PROPPoETOW PARTNERS~EI~CUfIVE NCL DI{EA{E -POLICY II.tlT { I OFFICERS ARE: E%CL DIBFJIBE - EACH BI { Ol1ER OESCRPTIOII OF OPElU7101aA.OCA7101®AL Rd{ RE: CITY BID A9798-21 CDBG PROJECT NO: CD-9610 CERTFICATE a~tDER - ~ / air r//~ dj~ ~///i ~y~ ;:< ~% ,.. 710N o/ r~%~' i %' ~%%i 7 r'/~ r i ~'/ri~i/~ i r'; // i ~~ii / / / i o~/ ~ // /i% //~ / / /i// / .:.:. .::.. ,.::, :. ,,,,,, ,:. ., .~~ . ., •. :: .... :r .:,.,,:,: c ~~r ri rc : .,•ui .ric, : arri ir yi.:.i.:~.. ,c,.. {NDINLD AIR O? TfNE ANHTYE ouavNm POM~E IIE CMCE{JID IINVOK M CITY OF ATLANTIC BEACH [IV{MTTDII NN1TL TIElEOP, tN7E IEallwo ca.wn wE1 floEAYDR TO rAL wrt wIR1ElI IgiRZ lD T1! CEIIT~1CAl[ 110{DOI IMI®70 iK lUf, B 0 0 SEMINOLE ROAD wr FAIMRNE ro INS aw+I Igi1CE tIIML IIIlOYE IID owcATlNaI oR twain ATLANTIC BEACH FL 32233 a N11A luo wwI rrNN: COMPAIA, Tn AQwit OII IlPR[aORATNfy I Auraw® 101vOTTATIPa Jacque LaBelle (r//7 ACORD ~b3 ii io~~ ~,,,,•:viii:o//i/r/y/r/,yri/ra~i~ri/~%~ ri /crh%'///r/i/i ,z/%iriir rai r~,? ,r/b A~/~ NOBEL INSURANCE COMPANY GENERAL POWER OF ATTORNEY 657125 KNOW ALL LIEN BY THESE PRESENTS. Thu NOBEL fNSURANCE COMPANY ha made, constimrcd atd appointed, and by rhea presents does make, cottstimte and appoint Fitzhugh K. Powell, Sr., Fitzhugh K. Powell, Jr., Stanley L. Storey or Robert Thomas Theus its bile and lawful anomey-in-fact, for it and in its name, place, and stead to execote on behalf of the said Company, a surty, bonds, undertakings and contracts of surcryship to be given [o ALL OBLIGEES provided thu no band or undertaking or contrac[ of surcryship executed under this authority shut exceed in amount the sum of **;"•*'Five million dollafs (55,000,000)"*""##'• This Power of Atmmey is granted and 8 signed and sealed by fmsimile under and by the mNoriry of the following Resolmion adopted by the Board of Dirccmrs of the Compmy on the 24th dry of August, 1995. "RFSOLVm, that the Chsrmm o(the Board the Yta CWirmm d dr Boad roe Psesdmt m Fieousve Via lieidmt a a Scalar Yta Ptesidem w a Via Presdmt o[ the Campavy, be. and that era a my d lhem v, autlsorirtd ro emcee ibwm d Anaaey qualifyu{ the amroeytio-fan card is Ihr 6ivea Power d Amray to exeam m lxaalf of the Compmy. beads. Imdearaldap and W caoaacss d »aeryfhip: gad that m Assiumt Yta Ptesideat a Seercray err m Assnmt Secretary be. gad Wu each a my d them heebY i; authonad m amt the ecedae of my such Prswer of Atraay, and ro mares thestm the sd d the Compmy. FURTFIDt ItFSOLVm, thL the sgoarmes d sorb o~rns gad the seal of the C®poY rNY be a~aW m my mth Power dAnoxY rr m mY artifiWe rrJadag Iherem M GuimilS and my surd Power of Alramry a cas6tax being such faesmile sgmaae or 6cs®Ik sd shall be valid tad 6mding vpw IM Company whm m affised and b the fmnre with tespert ro mY goad. mdemliag err coaaam dsactyshlP b which it is aaaehed." N V/;mas where4 NOBFl D75URANCE COMPANY ha caused its o~eial sal ro he 6neunro aBued and Ibee pesmn ro be silted by age of in Vice Presdau mtl mewed by woe of its Assstam Via Ptaidmts this I>i day d Oaobe, 1995. Attest ~~%~ri -SEAL . Willim Osceola Gardoa. Assmnr Via Prcsdmt ... STATE OF GEORGIA } ss: COUNTY OF DEKALB NOBELiNSURANCECOMPANY By ,E..,.;.,1~ 6 . ,Q.16.4.~ Flail B. Askew. Yas Ptasdmt On this In day of October, 1995, before me personally rmne Emil B. Askew, m ra known. who being by me duty swum bid depose and uy rho he is a Via President of NOBEL INSURANCE COMPANY, dte corporation described m and which aewned the above instrument; the he kmws the seal of the said corporaton: that the sal a(fured to the said vtNtmtent a stab corporue seal: than 0 wa so affixed by order of the Board of Direcmrs o(said corporation and the he sigttcd his (tame tltercm by Iike ceder. ' aaylmat Sex ~-:- Inlwx sa uaa atrtasY tuts Ineaartamaa ~~ aunuara.,wa CERTIFICATE ~.e.,..e.. ~c ~~- Itrtora N. Cape NOTARY PUBLIC MY Commission Exp'va Auguu 3, 1996 1, the undersigned m Assisunt Secretary of NOBEL INSURANCE COMPANY, a Texa corporation. DO F~REBY CERTIFY that the foregoing and attached Power of Atromry remains in full fora and ha rot been revoked: and Porlhettrtorc tha the Resolittan of the Board of Dircmors, set forth in the said Power of Atbmey, is now in fora. Signed and sewed ar the city of Atlanta in Ne state of Cxorgii Deed the l St ;:::,~'. SEAL day of July , t9 98 . e.~,f~,~ B. C>y~.. Charles B. Cape. Aaisiaa semetary ;~ The Surety, for value. received, hereby stipulates and.agrees *~ that the obligations',of said Surety and its BOND shall be in ao way impaired or~affected by any extension of the time within ".. which the OWNER may accept snch BID; and said Surety does hereby 1 waive notice of any snch extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto ~~ set their hands and seals, and snch of them as aze corporations have caused their proper officers, the day and year first_ set '_' forth above.' ~=,,.~ James A. Garrison /1 ~ i.-< Principal ..:;y:= 'F .y1' > s .- Nobel Insurance Company =;~ Surety By. ~~ `_'`_. Robert T. Theus> Attorney-in-Fact IZ~ORTAN'P - Surety companies executing BONDS mast appear on the ' Treasury Department's most cur_ent list and be authorized to transact basiness is the State of Florida: .' .~~: ,_. ,~ "e . • .-: a 31 ,-.; . ... ~:% • BB-2 ~. HID BOND i, lC`IOW AT.T. MEN BY THESE PRESENTS: that we, the undersigned, James ?. Garrison as Principal, and Nobel Insurance Company as Surety, are hereby held and firmly bound unto City of Atlantic Beach, Florida as OWNER f Five Percent of the t bid i th l amoun n e pena sum o for payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. Signed, this lsc day of July ~ lg 98 The Condition of the above obligation is such that whereas the P i i l h r nc pa as submitted to Citv of atlantic Beach. FL a certain BID, r attached hereto and hereby made apart hereof to enter into a contract 1n writing, fOr the Dudley Street Sanitary Sewer Extension CDBG Proiect 0 CD-9610, City Bid 9798-21 NOW, THEREFORE, f i (a) I sa d BID shall be rejected, or (b) If said BID shall be accented and the Principal shall execute and deliver a contract is the Form of Contract attached hereto (properly completed is accordance with said BID)"and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons perfoaing labor or furnishing materials in connection therewith, and shall is all other respects perform the agreement created by the acceptance of said BID, then this obligation shall be void, otherwise the same shall rPn+>>*+ in force and effect; it being expressly understood and agreed that the liability of the Surety for all and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. ': BB-1 i WESTERN MONEY /NTEGRATED PAYMENT SYSTEMS AIIC. -ISSUER ~' ' ` '-~~ ~ 02=26~ ; ~J = 28`9 ~ _ . .: r ~ u+ y, ^~ ~~ / ~ "13533 ~ DA7E "698 ~ /°'.U 4 rioa - \ ~°0'...68139[896 1t1fJ1~TIfIN 000240 i ~ , _ PAYOfACfS~ ~. TYOfiY-F.IVE D [M_1A[u AtB~~ CE]dfS ~ , ~ ~,,. ~y.. :a ~ ~ Q/bw , ~ M f} af~l8P1.50 _..~rx,.. -: :.sue :' ; ~ ' . ~: ~ L: :: ?•~- ~~ , ., .: ......um~s.,w ..w..:e...: w.n.d~.~.k, ~ne..ir.:~:.o...~w.m.e., w..ar,.r~e.:r•..x-.~,. ~: i0 2 i00400i: a-- - - . .-. ~ _~ - r s c O h h t~ AGT 3??435 LT 06?898 52;,.00 m5ti+ i ecc ANL h'0 CFJlTS y O -p --. --------~ - ------'-' -------------- -------------------- --- ---m ' W O a ~.~... z 'o ""'"'~~t '^ ^- ~1111OYµY~If~I. Y. t ~ R. Y ~ A ~ Q V 1 . 7 9 ~ T A~I~~ ~K G/~..a (~.i ~ i i i i i i i i i i i i ~i iiii iiii iiii iiii ii~ ii~ iii ~ii iiii ii i i i iiii uiiiiiii ii ~ ~ .. _ .. .. ..~_ .... _. s ,. ,..,we.a. __Y..._ WEiTERN MONEY • INTEGRATED PAYMENT SYSTEMS 1NC. - ISSUE ,`` , . '` ~ 02-268.. _ ; ~~~ ~~ ~~ -: -~~, :. ...~ 289 ,_ ~ d?~681391896 lnl'ATmk ooozao~„i-: i ~: PAY EI(ACAi~ ~ T1IENLY-f,~VE DOLFAfu N@ IO~CENTS ~ ~ - . i ....u..~n.roa.:.,s....n...ue~a~a.da+ak, ry+..M..::+rr,...e.i.w...~x.~uw.~w~?in',(~:_:. ~: i0 2 i00400~: 400 2268139 28.9~tii ~ r W a O h y y ti AGT 31?435 LT Qb28?B s~ .00 SYaDULLAFS AND Illl CATS to C -o ---- ---- -------------------------- -- --------------------- -- -- ~- ~ n~ W O - ~ O ~~ •T. w~ rn 2 . H M ~rwr~ T.ti •.r+.f~ww~cir ~r ~.~wssw ~.n+rswl`Zrr.w o~ ~-sr. w~I~aRtifS;i w~aw$viw ~r ...~ + ~ ~ = . ~ r . r Plw+ rr •.gsr.pr. n ~.`sr'~7w%..`~i' .c h.wa~r H p . # 0 2 2 6 6 1 3 2 8 9 # y . 6 o 1~~ I e ~ y 1 REQUIREMENTS FOR COMPLETING THIS FORM i) THIS FORM SHOULD 6E COMPLETED ONLY BY AN EMPLOYER OPERATING WITHIN FLORIDA. 2) THE CONTRACTORS BELOW ARE REQUIRED TO FURNISH THE LICENSE NUtv18ER AND TYPE OF ANY CERTIFIED On REGISTERED LICENSES ISSUED BY THE DEPARTtvIENT OF PROFESSIONAL REGULATION. (A) GENERAL CONTRACTOR (F) ELECTRICAL CONTRACTOR (B) COMMERCIAL CONTRACTOR (G) HEATING-A/C CONTRACTOR (C) RESIDENTIAL CONTRACTOR (H) SWIMMING POOL CONTRACTOR (D) ROOFING CONTRACTOR _ - (I) SHEET METAL CONTRACTOR (E) PLUMBING G'ONTRACTOR ~ ~ ~ " RENEWAL INFORMATION EFFECTIVE JANUARY t, 799x, THE CERTIFICATE OF ELECTION IS VALID UNTIL THE SOLE PROPRIciOR, PARTNER, OR CORPORATE OFFICER REVOKES SUCH ELECTION. THIS FORM SHOULD BE SUBMITTED TIMELY ALLOWING IT TO REACH TnE DIVISION AT LEAST 31 DAYS PRIOR TO THE DATE THE EMPLOYER WOULD LIKE FOR R TO BE EFFECTIVE. A 525.00 NON-REFUNDABLE FILING FEE IS REQUIRED. ANY FORM RECEIVED INCOMPLETE OR INCORRECT WILL BE RETURNED UNPROCESSED. THE EFrcCTIVE DATE OF ANY RETURNED FORM WILL BE 30 DAYS AFTER THE POSTMARK OF THE CORRECTED FORM. WORKERS' COMPENSATION INSURANCE INFORMATION NAME OF W.C. CARRIER: CARRIER ADDRESS: CITY; STATE; 8 ZIP: POLICY NUMBER: EFFECTIVE DATE: PURSUANT TO SECTION 4d0.05(3j, F.S. PLEASE LIST THE NAME, SOCIAL SECURITY NUMBER OR FEDERAL EMPLOYER IDENTIFICATION NUMBER OF EACH SOLE PROPRIETORSHIP, PARTNERSHIP, OR CORPORATION THAT YOU WILL BE EMPLOYED BY: NAtiI E-: S/g/l~FS A G'A/42i5c~!/ N,:ME: FEIN OR SSx: ~ / - ,~ S I ~ 3 O 7 FEIN OR SSx: VANE' FEIN OR SSx: REQUIREMENTS FOR COMPLETING THIS FORM ' 1) THIS FORM SHOULD 6E COMPLETED ONLY BY AN ENPLOYER OPERATING WITHIN FLORIDA. 2) THE CONTRACTORS BELOW ARE REQUIRED TO FURNISH THe LICENSE NUMBER AND TYPE OF ANY CERTIFIED OR REGISTERED LICENSES ISSUED BY THE DEPAR ~ MENT OF PROFESSIONAL REGULATION. (A) GENERAL CONTRACTOR (F) ELECTRICAL CONTRACTOR (B) COMMERCIAL CONTRACTOR (G) HEATING-A/C CONTRACTOR (C) RESIDENTIAL CONTRACTOR (H) SWIMMING POOL CONTRACTOR .. (D) ROOFING CONTRACTOR ~~ (I) SHEET METAL CONTRACTOR (E) PLUMBING CONTRACTOR RENEWAL INFORMATION EFFECTIVE JANUARY t, 79?a, THE CERTIFICATE OF ELECTION IS VALID UNTIL THE SOLE PROPRIETOR, PARTNER, OR CORPORATE OFFICER REVOKES SUCH ELECTION. THIS FORM SHOULD BE SUBMITTED TIMELY ALLOWING IT TO REACH THE DIVISION AT LEAST 31 DAYS PRIOR TO THE DATE THE EMPLOYER WOULD LIKE FOR IT TO BE EFFECTIVE. A 525.00 NON-REFUNDABLE FILING FEE IS REQUIRED. ANY FORM RECEIVED INCOMPLETE OR INCORRECT WILL BE RETURNED UNPROCESSED. THE EFF'eCTIVE DATE OF ANY RETURNED FORM WILL BE 30 DAYS AVER THE POSTMARK OF THE CORRECTED FORM. WORKERS' COMPENSATION INSURANCE INFORMATION NAME OF W.C. CARRIER: ;ARRIER ADDRESS: CITY; STATE; 8 ZIP: 'OLICY NUMBER: EFFECTIVE DATE: PURSUANT TO SECTION 440.05(3), F.S. PLEASE LIST THE NAME, SOCIAL SECURITY NUMBER OR FEDERAL EMPLOYER 'OENTIFICATION NUMBER OF EACH SOLE PROPRIETORSHIP, PARTNERSHIP, OR CORPORATION THAT YOU WILL BE EMPLOYED BY: VAME: S/~/I~FS A GAR2i50f/ F'cINORSSx: J / - ,~SI~ ~O rJ rJ VAME: FEIN OR SSx: vAME: FEIN OR SSx: ACORD CONSTRUCTION INDUSTRY CERTIFICATE OF ELECTION TO BE EXEMPT FROM ' THE FLORIDA WORKERS' COMPENSATION LAW This recce snap :e valiC from me eXec:rve cafe -. PLEASE TYPE OR ?RINT: acave unN a hence of revouuon s Poea Oy me sale Orocnetcr, pother, or cororate eCicer . (525 FILING FE. R-eOU1RED WITH FORM) mawrg mss eieccan. SEE REVERSE SIDE OF THIS FORM11 FOR ELIGIBILITY REQUIREMENTS AND RENEWAL INFORftATION. (Leval Business Nzme Acdress) (street ACtlress, if different) .Tiy~icsoJv~~i/lE F~- 32~ (, ~'9 ~ S / 3 0`7 ~] (~ayJ 7tYl (CI y) (State) (Z~p) (Federal employer Identification Number) (Telephone ~) ?utsuant :p Rule 39F-o.CG9(.z), as of 72:Ot a.m. 30 days following the Cate of the mailin of this fpm, o are hereby notined ;hat ;he fcilowing Soie Froprieter, Fanner or Cprpcrate Officer of the above named busin4ss deer eiept to be exempt from the provisions cf the Ferida Workers' Compzcsaticn Law. I understand that a 'sole proori°_lor, independent contractor, partner, or ph!per of =_ cprper!icn vrno elec. exemption from this chanter by filing a certificate of election under s. X50.05 may not recover pares cr campensaticn uncar this chapter'. t further understand that there is z limit of three partners or three corporate oficers. I cer;iry :ha! zny =_mclovee of ;he business nare~' zbaie is toured by workrs' come nsztion insurance - -=~..~^.=4!c\.: L75T CcRTiFic7 C:9 2.=31ST'_R°_J L!CcNSES == D 7URSUAM TO CkT?TcR aaa F.S. OR ! OCAL CCCUPATiON OC_NSES. r. ~ -. uN/JER GrPo4lvh . ., - - - - Ifd?ORTA`JT: A NON-RcFUNDABLE TWENTY FIVE DOLLARS (525.00) mdividual exemption Fiiirg fee is required pursuant to Chapter O.,;p. FS. and Rule 38F-5.C09(a), and is payable only by casniels check or money order to W.C. Admirise:ztfon Tns: Fund. °ailure .~ enc:cse- tee and zccxateiy ar.d tc:ally compl°re this f ~II =fir-1 MAIL TO: srwrt use of Deparment of Labor & Employment Secur.ry Bureau of W.C. Compliance EFF DATc P.O Sox 1800 Tally^assee. Florida 32;t.•;500 EMPLOYEa.' Telepnor,e :' (90=) e88-2..~3 oneT.r.n~. r. orm wt result In re!um of the request and cicala a delay in cer,:ficatior.. `JIT OF INGE?cNCENT ?roprietcrship, Fa ~~rship, or Corrcration) ir\~ VJ: I ~)/rJ~c A ('Ts~ R!-2 i S nN sworn under oath, do depose as follows: t. I ma!ntam a separate heroes; with my owr, work facility, truck, equipment, materials, or similar accommodations; ~2. I ^ciC or have applied for a federal employer identification number. 3. I per,'crm or agree to per,"crm specific services or work for specific amounts of money and conVOl the mean, of perfoming the services or work: 4 I :r,cur the crincipal expenses rzlarod ;o the service or work that I peAOrm or agree to perform; o. I a,m rescors;ble for the sa"sfac:cry completion of work or services that I perorm or aeree to perform and could be held liapie far d (dilute ;C Cpmplete me work or service: 6. I receive cpmpersatlcr, ter work or services performed for a cpmmissien or on a per job or competitive•bid basis and not cr any over bas;.: 7. I may realize a prorit pr su"°_r 3 loss in conneCion with perfomirg work or services; E. I nr+e continuing or recutnng ous!ness liabilities or cbligatiors: and 5. The soccer; of faeure of my bus!ness deper,CS on the relatiorsnip cf business receip!s .o expenditures. --wipe-?tint `tame: Tiy+b2E5 A rTARiR i50ti/ (Only cn=_ Sicna[ure Per Form) Number. ~.(e U„ ~,~ -/ J-"t'cn~ ,iwn°-'iP•o^'°'^r Partner Corccrate Officed'~tle _ ~- ~' ~G?^J _ J A.^JD SU2SCnI9Ep 5E=,^,nE ME THIS ~ DAY OF ~ ~ j nQ _ I`~i-4F~ FLORIDA. i. _; ~„ COFD t'3 F_ i2'i.. il~~~ (Type of Icen;!hcancnJ of ACORD,~ CONSTRUCTION INDUSTRY CERTIFICATE OF ELECTION TO BE EXEMPT FROM THE FLORIDA NJORKERS' COMPENSATION LAW h1AIL TO: srATE usE o Decarment of Lacor & Employme.^,; Szcur ry Bureau of W.C- Compliance EFF DATc P.O. Bez i B00 EMPLOYEr-i Tallahassee. Florida 32314-i600 Tzlepnor,e '.: (90-) 4E?-2333 ,,,,,,_... _.- _ This r!o4Ca shall Se valitl frCrn Ne etfec:rve Cate -- PL=ASc TYPE OR PRINT: aoove unol a notice of revacauon is fiietl oY the sole Cro:nemr. Cacner, or corCOrat! cCi_ar (525 FILING FE. REQUIRED WITH FORM) maltirs this elecocn. SE2 REVERSE SIDE OF THIS FORM FOR ELIGIBILITY REOUIREh1ENT5 AND RENEWAL INFORMATION. ~t1.n~ t i9 t;-~ (Legal Business Name of Soie rarnersmp, or Corporation) (Di8/A If Applicable) (N,aiiing Address) (Street Address. if Ciffzrent) ,T19!'ic'SolvV//IE FL 3236 ~,'9 3S1 3o`7r1(9~~7CYI x/39 (~'~') (S at) (Zp) (Feeeral =mployer Identlficahon Numoer ' (telephone ~) ~~ewre or ~uslness cr i2de: [Urll[JF~ L;~ UA./ Pursuant ;o Rule 33FoAC9(a), as cf 72 ~t a.m. 30 days following the dale of the mailing of this ton, yo are hereby notified ;hat e;e fcllosvirg Sore Proprietor, Fanner or Ccrporata Officer of the above named business does elect to be exempt from the prcvisiccs of the F:crida Workers' wrc=_csa;ion Lav+ I understand h`at a 'sole proprietor, independent contractor, parser, cr officer or a corrora:icn vme elecs exempticn from ;his chapter by filing a cerJficate of zlection under s. x40.05 may not recov=_r benefits Or CpmpenSaiipn L'ndef Sh15 C'aC;e!. I further t1nCe!S;and that thara IS a limn Of three partners Of thfEe OprpOfaie Of;IC~ra. I ^-'-^ifv ;ha; am emcio~ree c` ;he bus;nESS named aceve is covered by workers' compensation irsurance. 'nE7L'1??M=N': L'ST CEiTi?iED vR ?E_ISTE~ ~_:CctiS_5;:__7 PURSUAP?iOCHA?TeR<89 ?a.On LOCALCCCU?A'ICN UCE4$s. .. _ un~p~2 PT~ovNo _ 6Pd?ORTANT: A NON-RE=UNDABL°_ TWENTY FIVE DOLLAaS (525.00) individual exemption filing fee is required pursuant to Chapter ==G.GS, r.5. and Rwe 36F'.009(a), and is payable only by casniels check or money order to W.C. Adminisiratien Trust Fund. Failure enc:ose fee and acpuran!y and totally complete this tam will result in re!um of the r o e„uest and c:_ate a delay in cer5ficaticr.. -,rr!DAVIT OF INDE?_YDENT CONTriAC i OR STATUS: !• ~?/n~ c A ~'TA7RJ4 i S nN swcrn under oath, do depose as follows: t. I ma:nta:n a separate ous:nes; wits; my corr. work facility, truck, equipment. matera!s, or similar accommodations; ~2. I hold or haw applied fer a federal employer identification number. 3. I perfcrm or agree to perfcn sp=_cific services or work for specific amounts of money and control ;he means of pedoning L`e ser+ices cr work: 4. I incur Lhe pnnc!pal expensas rz!ated to the service or work that I perfon or agree to pedon; 5. I am respcrst!e fer the sa;isfac:cry completion cf work or services that I perfon or agree to perfon and could be hz!d irdie for a failure ;o complete the v+crk or service; 5. I receive ccr.,pensa[icn for work or ;arvices performed for a commission or on a per job cr competitive-bid basis and nct On any Other b25is: 7. I may realize a profit or suffer a loss in connec;ion wi!h pedcrming work or sernces; 8. I cave continuing or rerurring ouslness liabilities or obligations: and 9. Tr,e success of failure of my business depends on :he relatiorship of business receipts to expenditures. T•rce+Pnnt Name: T/a/~ES A /T~R~ i5~o ti/ one 5iynature Fer Form) pn Corporate 3'NGRN TO Ai~ID SUCSCRI2ED BE=':RE ME THIS ~ DAY y_ CCGCEp 25 ICe C;:i•C3;~Gn -/ ' STAFF/CLIENT LEASING AGREEMENT r1 ~ t 1. THE PARTIES: This Agreement is made bcnreen ~1~5 ~', -'~(7~~ ~G~ n ~~v.~'~~~~R~ sTwr:r ('Client') wiN its principal office located at Nc address set forth bcncaN Client z signature below and Ne following dcsienamd entity or c ~ ies: tewstne Staff Leuing, L.P.. ^ Stab Lcuine IV, L.P. ^ Staff Lcuing ofGcoreia L.P., ^ Suff Lcuing o(Tcxu, L.P., or ^ Staff Lcuing 11, L.P., ^ Swff Lcuing V, L.P-, ^ Staff Leuing of Georgia II. L.P.. ^ Staff Lcuing of Tcsu 11. L.P. ^ Suff Leasing III, L.P., ^ Staff Lcuing ^ Staff Leuing of Georgia III, L.P., (hereinafterjointly "Staff'), a Delaware limited partnership, with its principal office located al 600 301 Boulevard WesC Suite 202. Bradenton, Florida 33205 or such other location u shall be idenGficd in a wrimen notice addressed to Client. Collectively, Client and Staff arc referted m u `Ne panics." '_. E:IPLOI'EE HEALTH A.\D WELFARE BE\EFITS A. Stall may make available optional benefits to feucd employees cmrored by this Agreement. In order to be eligible for such benefits, an employr. must meet the eligibility requirements established by Ne insurance plan in effca a[ the time the employee"s eligibility is beine determined. B. Clicm shall, by checking one box and inserting his or her initials nen to Ne box, select one of the following Mo benefit options. Client's selection shall determine whether health and welfare benefits shall be made available [o Icucd employees: Option (i) 1'FS -FULL BE\EFITS R (i) Full Benefits: Staff will offer all available health and welfare benefits to those employees wvercd by this Agreement who are determined by Staff to be in an eligible clus pursuant to the provisions of each applicable ^ benefit plan that is in eff<a during Nc tern of this Agreement If paricipation requirements are not met. Staff Clieni s Initials hu Ne right to tcrtninatc Nis Agreement or to modify it by sViking this provision. Option (ii) NO BENEFITS R (ii) No Benefitsr No h<aIN or welfare benefits will be offered by Staff to any leued employees covered by 7R~'S/`. ~,_ Nis Agreement. Client's Initials " C. If, but only if. Client selects Option (i) above. Nis paragraph C. will be applicable under Nis Agreement: Staff shall retain responsibility for Ne COBR4 continuation for any leased employcc who arc participants under hcalN plans sponsored by Staff and whose employment is terminated either durine Nc term of Nis Agreement or u a result of N: termination of [his Aerccmen[ '• - D. Client shall retain responsibility for COBR4 continuation for partirpanis undo any group healN plan sponsored by Client. 3. THIS AGREE~fEtiT is cominucd on the following pycs. Pleue read all pages carefully. STAFF CLIENT t $ignaluS Typed /Printed Name ~ urc t~~-~'~' C.,~f, S /fir ~ Typed /Printed Name W I rtlc Uam G L'AftA\T1': Guarantor, whose sienature appears below, acknowtrdges Nat Guarantor iz a direct beneficiary of Ne above signed Leuing Agreement be[wxen Staff and Client and understands Nat Staff would be unwilling to enter inm or continue the Leuing Agreement wiNout Nis Guaranty being signed, and Guarantor is desirous of ensuring Ne fulfillmcm of all obligationt of Client Acwrdingly: A. Guarantor agrees Nat in Ne event Client has not fully complied wiN all of its obligations under Ne Leuing Agrcemen4 including indemnification, Guarantor will upon demand by Suff pay to S[affall payments not made by Client and will perform all un(ulfillcd obligations of Client. B. This Guaranty is an absolute and unconditional guaian[ee ofpayment and performance. It shall be enforceable a¢ainst Guarantor without Ne necessity of any suit or proceedings on Staff s pan aeainst Client, its successors or usigns and wihout Ne necessity of any notice or demand to which Guarantor might be entitled, all of which Guarantor hereby expressly waives. Guarantor expressly agrees Nat Ne validity of this Guaranty and Guarantor's obligations hereunder shall not be aRea<d or diminished by any action or inaction of Suff under Section 22 of Ne Leasing Agreemen4 or by (i) Ne release or discharge of Clitn[ in any crcdimrs' proceedings, receivership or bankruptcy; (ii) Nc limitation or modification of Ne liability of Clirnt, or of any remedy for Ne enforcement of Clieni s babilin under Ne Leasing .4grecmcnt resulting from Ne operation of any provision of Title 1 I , U.S.C., or any other statute or from any court decision; (iii) any ', modification of the Leuing Agr¢mcnt: or (iv) Nc rejection or disaffumance of Ne Lcuing Agreement in any proceedings. R'ithout limiation, Ne fallowing I. s<nions of Ne Leasing Agreement are applicable and incorporated into Nis Guaranty: Sections 23, 24, 25 and 33. GliAR4`:TOR~,ra L}~KM~a_- J iJ~*s~C~ R-(Yf~~/2/Shcy (p'~7'ni b amre Prim Name pare SL SAL Ss4 Rcv fN~'98 DATE: 6/29!98 Using the data which you provided, we have been able to establish our leasing fee. This fee includes FICA, Federal and Slate unemployment taxes, workers' compensation and our administrative fee: EMPLOYEE JOB WORKER'S LEASING FEE Leasing Fee DESCRIPTION COMPENSATION PER $100 OF After CLASSIFICATION GROSS WAGES SUTA / FUTA Street or road construction Si07 $31.590 $29.290 Florida House Bil( /HB - 3/ allows a one .rear Store C'nemplormenr Rate reduuion beginrirsg (-l-93. }'our Leasing Fee includes dris temporary redaction. Note: When your employees reach $7,000 in Bross w'aees during the calendar year, the leasing fee will be reduced by $2.30 per $100 of Bross wages. Proposal Based on The Following Information: Number of Employees: 2 Call In Day: Wednesday Payroll Amount: 5900.00 Delivery Day: Friday Payroll Cycle: Weekly Payroll Period: Vazies - Varies Staff Leasing has established a client enrollment process that will take three days afrer all forms are accurately completed. We cannot pay your employees for any hours worked until such time. We expect all your employees to be paid through our payroll system. Please do not cancel any third party health, workers' compensation or payroll processing until final acceptance by the General Sales Manager or Officer of Staff Leasing. This proposal supersedes any earlier proposals. It shall remain valid for 45 days from the above date and is subject to our entering into a written leasine agreement signed by you and Staff Leasing. We will be requesting information that is necessary to review and qualify your company as a new client of Staff Leasing. Submining this information in no way obligates you or Staff Leasing to enter into a contractual agreement. Tither party reserves the right ro discontinue this review process at any time. Your signature below establishes your understanding of this. )~~/ ~~ (p - a C Title Date BAMStA4 Rtvued 3/l&fl8 x C_~!;:: e.•. ,.-- HFI DING V(-dl Wr1QIl tAdd DTFQw PROPOSAL FOR: James A. Garrison Contracting STS LEASING PRESENTED BY: Lorilee Taylor 03/3d!:338 .3:29 912377_390 ~S (S.TIiRACT=t~Ki INC Ph3E 0? DB Contracting, Inc. I3 6tk A~wae S W. Cairo, Gsorsia 31738 912-377-0093/Fax 911.377.1996 Juae30,1998 To Whom it May Concern: James Garrison is Milestones superintendent for the site work and utility coronet for Columbia Correetiona! Institution Anne: from the start of construction is September 1997. The scope of the project is to develop a 60 aae lice for couattuction of a 1500 bed prison. Work that has been completed under Mr. Garrison direction b as follows: Clear and grubbing site is prepantlon of rastgtt grading; ltougb grading; Finish grading; eonnruetion of storm water ponds; Construction of a eomple: storm water rystem; Construction of domestic water system, reuse water s~stcm, natural gas pipe line; ssaitary sewer system pad a three pump lift station; construction of entnntx roads, parking lot and perimMer; electrical and communication distribution rystew; perimeter Ilghdng and interior and exterior fencing. Air. Garrison Is very- knowledgeable above ap aspects of the proj ed sod has done and eacepeutjob. Sin •; ~~ Brian Blair President ;.. _ ._. _..,.,r~ 05/30/:398 :3:23 917377:396 ~ 7S WNTRA(`7'y~ INC PAGE 01 LFS THOMAS CONSULTING ENGINEERS Id! Meliod Dr. r,(ran.,.a~,1 ~ June 30, 1998 To Whom it Mey Concern: James Garrison 6u been Afileatonu aupetiatendern for wuetrttction of the Columbia Correxionel Institution Amax which startsd in September 1497. The scope of the project is to develop a 60 acre site for cosi9tru~tion of a 1 S00 bed prison. Thin included all clearing, grading, ueder ground utilities, paving, fenang, finish grading, roads, Parking lots, fine grading end grasaing. Such that the project wu rady for wnstruction of a 1500 bed prison. Mr. Garrison hat completed al I work in a very professional manner and is very knowledgeable of all area of this project Siucerdy; Lea 1'homaa, P.E. (9W1361~I3J0 Fiu (!0/)563.l1f1 asi23i:=9s -~::a eaa63s-~9sa JEa s a & C rave as ARtibcbN. F+0-K'~K. iCnrtup rnCFnwnxtnW3~rncas Aereolle, Bmila sM MNIf, lae. Zt N-t Gtutn hrM Tour 1 hYaomla Flwp1 Yl70tdt31 Dpi•(p0•I~tt faa3tla5•r870 ~. kfi• nn M'SOII~•C74: ~It•tC'.CON10 tutu :9,1998 Mr. James Gat:ison 1067 E. Hillock Drive Jacksorvilk, FL Rc: Letter of Reference Mr. )amen Garrison To Whom It May CAncern: This is to documetrt that Mr. James Garrison ltss suc:essfully wmpleted a Water nerd Sewer Improvement Project for the Jaclrsomille Electric Authority (JEA) during 19tY1, forwhich I was the JEA field engines. Jams directed the work to produce a project h~ich was successfully completed on-titre, his management of the work wu acceptable and within our osigiaal cottatuction budges. The title of tix project was: "Smml/Harbor View Water and Sewer Project. It ixluded deep sanitary xw:z (gtarity) piping, newer laterials, 6-inch through 12-inch water main piping, water services, asphalt paving end other tratoration work. The value of these utility ntlttovemems was approximnuly Sl,] 00,000. ShcuId you require any eddidonal eorameats, please wnta~ me at 665-4468 in the JEA Tower B.rildiog. Sincerely, REYNOLDS, SMITH AND HILLS, ING Allen D. oree, P.E. Fie11 Pa+y+ue~i ~wu•u~s~vro+ml DEPARTMENT OF BUSL~iESS & PROFESSIONAL REGLLATION Lawton Chlln, Oovamor F:ichud T. Famll, Sacratary TEMPORARYAUTHORIZATION LICENSE June 22, 1998 Mi. James Andrew Garrison Individual 1067 Hillock Dr E Jacksonville, F/ 32221 CERT/FICAT/ON AS A: Underground Utility Contractor CERT/F/CAT/ON ND: CU C057069 ~ - - -- EXP/RATION DATE: August 31, 1998 Dear Mr. Garrison : __ _ __. _ _ .. You are authorized to practice contracting as the qualifier of the above entity pending the processing and receipt of your permanent license. Until the above expiration date of this Temporary Authorization License, you are entitled to all the privileges allowed under the Law, Part 1, Chapter 489, of the Florida Statutes. Sinc //ryyet~ly~~, . wtJ(.Qk( Marlene R. Gundy Regulatory Program Administrator MG/kj DIVISION OF PROFESSIONS CONSTRUCTION INDUSTRY UCINSING BOARD 7960 ARLtNGTW EY.PRESS WAY, SGTTE MO JACICSOWIL(.E, FL 37!11.7e67 Phone 90173'7-6330 eo/23/_39B :3:43 9dt-2:~-5813 CI'Y ATLMfr:C BFi.Cri P.'Y,-:E p2 TRENCH SAFE'CY AFF1DAViT - UI;IT PRICk FOR DUDLEY STREET SEWtR EiXTENSION CBDG PROJECC NU. CD-%10 "' CITY BID NU. 4798-2I CITY GF ATLANTIC BEACH, FT.ORiDA I rcnch c.cavattors on this Project are expected to be in excess of S feet deep The tkcupational Safety and Health Administration excavation safety standards, 29 C'PR 193r+.65r1 Suhpan P trench safety standards will be in effect during [he period of construction of the I'mjwl. liiddcr acknoN9cdgcs that included in the various items ofthe 13id and in the Total laid Price arc costs I'or camel: ing with the Florida Trettch Safety ARl90-96, Laws of FL) etl'ectivr (k;toher ), I c)9U. and hcrehy gives assurance that, if awarded the Contract, the Contractor or Subcontractor pcrtirnnir.~ trench excavation work on the Ptojecf will eornply with the applicable trench safety swndards I he Bidder further identifies the costs as foliowr I'rcnch Safep' Units of Item Unit Measure knit Extended _ rLh~scrietinnf O,L~c~ (LFSYI "opt C'n r BASF. HII) fl'I•:MS' I T~~tneH s~P.~. ~0 LF .5D ~, O, o0 TnTAI. S 3J~U• ~t7 I~nILI IhF: rU C'UMPLETE THE ABOVE SHALL RFSUL'C IN THE BID BEING 1)F:C'I.ARLD COMPATY NAME: ~ )RrnFS H-, /Li2IS0~ TSU-1 .D~:. rtif -y r ...,rte, :ee•l w.v.r~~- tltsa (tt Iou:t ram::. p. O `o -a L Request for Taxpayer Give form to the Identir~cation Number and Certification requester Go NCT send to the IP.S. il`-0 C![}r//t~~flr N/1m_ Ol lnt pUST1 D' <Rltr rrq~ n'.'R[l yrJ ltllGr n S fi' /-. ai ~, a ... 1 Pan t Debw. Sae heWptlao: ai pGe : 11 yppD came eas ~amJe! 1 6uness rlarne 5:.k D:ovnetors see eu:tr_uorts or. rave :.l - 'I P:eise cnr_c Lp:Ci:ale JCC ~ mCMJUat'Sp: C_]rittor n ~.Glej (nYfaDr. SVK.. arl~ ac, OI Flf1f n0.: - Gn', 3J7/~~ anC ZI= ~DCe ~R CkSOn --. tazoayer Ident>itca[ion Nu•-p `'ter ya_: TIN In me dapropciatt boK FOr inCiviCtraS, ails is your scdal se_,triry number SM. Fx sde proprietors, see the irsru_;ors on pace 2 For titer entties, C is your emplcy°r ioenCfi~:ion number (_lhQ. Y, you tlo na; rave z nu^~, sve Haw To GeT a TIN b_bw. NoM_ N, tM a~tr,^T s in rr»re than one ra->°, the G`.ar pn r^,ay 2 for gu:::elines cn whcSe ru.'Je'to e.^,er. NIDe anC anOt~ IpOYpyf) Ler, aCVtmp nunxrs) rare (avlurc! sor.~i reanpy ,l,a-~ 11!11111 OR -^M. Dyer iDeri-'ea:iM nta'nDer c I ~ I. i~I ti 71 / For Payrs Ezempt From ?aei :~~ tArdhholdy^ (Sea Par, II ias`uc_:ors en cane D !nCer p!^a:ties ~ pcicry, I oer;:ry ths:: .. TI'A n..:xr storm on the la^n is my artE= :'a:.2w iaer,;i~~:ion run~!r for I em wP.ri'ng tar 2 mr.~er :o tM iSSUed lc me), and - I e.-. n~ Aoje= :c ;a~:+7 M 'Yloi~ be^-a3e: la) I am a:r. - rrrl ca~cup yr :nad',;,. « (nl I rave nc; been noCr»o 5y tM L-nen-ai nB"e"Ue Sa'v~-_e L<t I cr, stag:, to :;e~puo w.::nao:n^, r a resat. ~ a :z:it.: a to rrxr ae it-err;T or Ciryendz, o, (y rie IP.S has n~5ed n° ~ 3 1 ~ na Im.3er sa~r_ tc DzxU;, vr,_-n>cin~. i =f:~5on tns_-u,-: rYC.-YOC; r~ ss c~ -e-: exve f. ycu rave bewi nC.nie~ by L'se IPS that you zre eUrrer,,. ~"~='~y oes~e c uncere?orJns i:trer. C: c,ncene5 on ycu: tz; rv:L^n. For real esaie La'uz~icrs. hem 2 Cxs rw: a:, t0 bzxp - ~?r=~~ ~~a..:._i'cion or aoargor_nr.: o: se_ eo prcpe:y. arc.,a:a:an ct dCi cr-i ~i +~PN. ro-1'nxTCage h pzvners :ter tTS.n irr. G z^c dn:,7anys. u ~- '~ to an irdirduti r~irernerY. a~rrasnett 'N- !'~ -,; see Par: III iraau.'7o^s on :zge 3) ~' ICE r>c: radtitaL' to ~t Lte CerTr:l~,ion, btt. pu rtTUST provide YxT arre_ >i~n ;'for rEleren„" _; a~ L`:a lr..er^a/ ^wnu° Cco?. ^C4e Ct rOCT ~~ 7e5Jn wn0 S y L1neC to 18e en ir=a:..ztion ra_m w~ o ip'S misY get Yo'- ~tte^ TIN to re..c,^, erne paid to ycu. rent elate i ;a^Sxs. r..:,tt~ase irter~: you paitl. awts5on or at:znoy-pram ct sC_-gyred =y'7'. ancetlayon of oeht or ''~ ^-~'t5ans you rra;P to zn IRA Uv_ ':~ y"0 to g^'° vou~ prre•" TIN to Lte ='?star (Lhe person requesting your T1N) ~. w`tc: aT;pli;,~l°, (t) to ce^fy Te flN 'u a: a givng 5 ~-~. (w you ar? waitin a ~u.-br to :v ~sa_.. 9 zre nct subi__ ~ ~ To certiy _ °^t to backup wnnnoiding, "-) to c:z:a exempycr; ;: orn CacRUa 'nolcir,y ;f Y=U are 2- exam m C pzy__ .-.'==rate cerisca::ocs wiu~a.:ng ae 'air ^ Prev°gt ,. a'rmenG }rcn ]e:n> sUI1jeC': tO Jv;;p wa.^.pldin~. .^: // a rECUesrer gives you a .'c,-n orrr_r -~w_? ;o request your ilN, yco mus7 reCUesroyS /cr,.; ,1 rt rs :U_S:anb !ty rqr rc tAS porn v:.y. a a: Is BaCtup Wi[hnOldinyy=? ~C.^S '•n^y Ce:fa:n payments IP OU -. --void 2nC pzy po :ne iqS v7% otJscco Pzy-~:tS war xr:zain pndt3ohs. Trrs s ca.!ed 'baacrp wi;T: pitliny,• ?ayr, rx;s -' •%=ula tpe S'~iC: t'J I:d.'iCM w~thcldrt; indil.".e 4:.eresr dtviCerCs, b.'oRer and Iz-tar QX=:aMe ~=•2a70ns, ren_, royalties, nonempioyee pry, and ce:.ain paymens f:om fisting brat rezto:s Real elate tansaa7oru z•E ro: su^iedt to ba~ttrp wiCtnolSttg, t`• Ya' gtve the requester yot~ prtedt Tir:, rrake me proper car=fidatiotis, and rePO:t zll your taxxbie inte~,T anC d~+:;,nCS on your :az retu^ your Paimers will not tr_ su5w_t to Ca~¢la "r'1'noiding. Paymens you redeive will be 5-='e='::c backup witnholdmg ir. '. You ao nct '~.;,isn your .IN to Lte reGUeSI?r, Or 2 : ne IRS tells tre : eques:er ma: you fur:::sned an in:arre=; TIN. or 3. Tne IRS tell you trot you are svbjedt to da:JCUp wi;hhW.aing b?rause you CiC not repor, all your merest anC dividends cn your :az re:cm (tor reporable int?rest anC tlrv:centls oniy), o: <. You tlo not verity to Lhe requeSLr t`•a: ynU art n0I sub!ea IC backup vnL,r,oiCinc under 3 aoove (for reacnaGe Cvroogom ~ parner.LD ~ C-nr ~ in?: S anG' drviae!:~ a~(i:TS O~eltg~ °..~ 798? only), or _. You tlo not ceryfy ytlt_ iIN_ See Vle Par, 111 Ltsivcyor5 }or~_^. - Crair payers zhd ~ayrnert's re ... ... ezemp; from badu:p vNClholdtq and infoma~an repaP:rpg. See CTe Pa: II irstru~ors and L1e separate tr3sCUOUorra for the Regtaes-ts of Form YVi. How To Get a Titi~f yu tb not tare a TIN, apply for one imme•~iaitNy_ To apply, ge: Form SSS, ~pucz^'or. f~ a Soul S!"-urily Numb?r Card (ix 'C;drviduais), from your local of`ce of the So^.:al Serrrity .~'..-;nistation. or Fam 551, qp?p~yon for =.-rployer Identrricatior. Nurny_r (for o.amsses and aC caner entities;, from you: logl IRS ot5ce. If yov tlo not have a TIN, write °lt.pfietl Fd!' in me space for the TIN in Part I, sign and Cate ~e torn, and give It to L'te requester. Gwera!y, You wn11 then have 60 days tc get a TIW and give a to the feque5lef. 1} the feTUeS[ef tlOeS not rCgve your TIN within 60 days. baw4 wi:hfpoldupg, I: apPli.:abk- wr~l t»gin and OJrlin:Je until you tumish yasr TIN. -. . l i Fcm; Y!-g tFey. CZTY OF ATLANTIC B'cACH DOCL'r~'T- REQL'IRF.`.~tiT5 CHECBI.IST Ct/ I BID BO~i~i (if required on this project). O?.IGINP.L Insurance Certificates'(copies, Xeroxes, or facsiiii ewe U~ACCEPTl,BLFj~ naming the City of Atlantic Beach as Certificate Solder, showing they have obtained and will continue to carry wTOrkers' Corpensation, pub lic and private liability, ate' property-d-adage insurznce during the life of the contract. C Three (3) references from coepanies or individuals for waom the bidder has completed work or prcvide3 a product during tae~past 12 t:onths, of a coanarable size and nature as Pais protect. However, naming the City of Atlantic Beach as a reference on. oast projects is U:iACCE?:ABLE. - ,~c_ Underground ~i -y/ I~ Utility ?roof of Contra to-'c License (copies Ane. ` acceptable7. •-~ L Bid submitte3 I\ T3I?iICP_T3 (thee (3) sets). C Signed copy of Docu~erts Recuirements Checklist. The above requirements have been noted and are understood by bidder. nn ,, ti SIGriED:'~~j~.y~~~_ (Bidder or Agent) DATE. ~J~/p~ BID N0. 4 ,1~2/ JUN-23-9H 09:30 qM PURCHgSINI: gTIgNT IC HCH 904 2477019 p, I2 SUBCOYTRACTOR LIST THE RII~nF.R f 14R ff ILLY INVF.STICiATF.17 F.ACH .R[ 1R( nNTRA(:TnR LiSTF.D AND liAS IN HIS hll.L I:VIULNCI: t:ACH SlJ1iCON'I'RACTOR HAS CNGAGL•D SUCCF.55FUI.I.Y IN HlS LINt Oh' WOKK hOK A KI:ASONAF)L!r PtKIOU OF TLViG, THAT HL• MAINTAINS A FULLY CQUIPPLD ORGANIZATION CAPABLL•, TCCHNICALLY AA'n FINAN( IAI.I.Y', • OF PL•RFORMIN(i THfi WORK RF.Qt1IRGD, AND THAT IlE IIAS M.4Uhi Sfh1TLAR RdSTALLATIONS IN A SATISFACTORY MANNER: TYPi; OP WORK NAML AND 4DDRrSS OF SUBC'UN'l12A~`rOK PAYF.MF.KT N.~• SfbCEs CUNCRE;TE SG~F r~~.2Fo 4VL(G.n ENU OF SECTION REVISED 6/24198 BFU-8 JUN-23-98 ©9:38 qN PURCNgSING gTLgNT IC BCN 984 2473819 P. it EQUIPMENT AND MATERIAL LIS'f1NG TI IC DIDDL•R KILL rl:RN1Sl I TI1C FOLLOH'INO ITEMS OF FQUIPMENT AND MATFRIAf.: 1. ~ltY~+t:R PIYF: A`NI) F'11'1'IY<'rS MANI'FACTURER _Qf gg,~~m~,~,a {7,p~ - SUYPI.IF:R l~ S F ~~~ ~R S' 2. PRECAST ONCRF ai~•}{(QO MATZ."FACTURF.R ppd7Fhv/~,4yn Y~~2EP,45`T _ _ SUPPLIER JfA,uD.4Pn~2~C~S7" 3. DiP S~ WER PIPE r' MANUFAC'IUlZER ,_[~pG)rF~;c SUPPLIER ~ f S f /~I'~E?~ li4/!S 4. MANUFACCUKtK SUPPLIER REVISED 6/74!98 BFU-5 JUN-25-9B 08:37 pM PURCMFlBING FlTLRNT IC BCH 904 2475619 The undersigned further agrees to forfeit to the Owner, u liquidated damages for each calendar day elapsing hetwcen the date established ac the date of final completion for the work and tiu a^.tual dare of final completion fur thr work, the amount of S?00.00 per calendar day. Addendum Receipt: Bidders shall acknowledge below the receipt of all addenda, if any, to plans and specifications. ADDF.NUUM NO. 1"" DATED /o aY $ ADDF.NDi1hfN0. ~ DATED ~a9 ADDFND[1M N0. AT)I~F.ND[ 1M Nl~ DATED 1~ATF.D ~l,Grri~-t A3~,~.t~11t-~ OwNE~e ign:tturr 'title (typzd} RF.SYF.CTFI;LLY 5UBM1'1'i'FD: ~_t~r_~•tr-~ A ~a~.-~ PC> Rox .377.5.5 f igrtuture Strcxt Address ©t.~r/E~ Sitr.K~on/; l lP F 3~~3~ Title City r StateG!p _Gu co ,S~oE9 ~eo4) ~~i-~i39 License >\umbor 'fulcphone Number (If Corporation, President, Secretary and Treasurer identification. SF~:AI. (if E3id is by a Corporation) attachments: [quipmcnt and Material List -- Subcontractor List Trench Safety Affidavit [terns as listed in the Docuntcnt+ Roquircrnrnly (;hecklis! REVISED 6i24i98 BFU-4 P. 10 JUN-2r-9H OB :36 pN PURCNg57NG RTLriNTIC BCH 9B4 2473879 p, etq TEN PERCENT (1096) CONTINGENCY OF SUBTOTAL TOTAL BASE BID (ITEMS 1 • 10) PLUS 1096 CONTINGENCY) ELIGIBLE FOR GBDG FUNDS ~. NOTE: It is unekrsttwd that yuantities in the Bidding Schedule for unit price itemz •ure approximate only, and that payment will be made only upon actual quantities of work complete in place, measured on the basis defined in the Spccificaiiotu. It is anticipated that the yuantities as set forth above for the unit price items arc rctuonablc and that said quantities will not he exceeded. (f any work under a unit price item is not performed or if only a small percentt7ge of the qunnlity listed is used, the Cemtractor shall not make any claims for not using said item or for higher unit priers because of the small pcrccntugc of quvuity used Ace:ompanying this Bid is a certified or cashiers check or a bid bond in the amount oC~mede payable to the Owner which maybe forli:itcd as liquidated damages if, in the event this proposal is accepted, the underxignrd fails w execute the AOrccmcnt and furnish and pay file the required performance and payment bonds fur the Owner within 10 dayrt after acceptance of the Bid; uthcnvisc soid certified or cashicr+s check or bid bend will be returned to thr undersignod. fhe undersigned Bidder agrees to comrnrnec work within l0 days after the date of written Notice to Pmcr..d, and further ogees that subswntial completion the: work shall he within 60 calendar days after written Notice to Procccd. Thc Bidder agrees that this bid shall be good end may not be withdrawn for a period of 90 days after the opening of bids. The Bidder undrrstar7ds that the Owner resctves the riiJtt to rejtct all bids. and to waive infurmulities in the hid. i'tte Bidder further proposes and agrees to rnmmence work under his contract nn a date to ire specified in a written ordex uC the Owner and shall complete al! work thereunder within the time schedule in the Form of Aen-eemenl. REVISED 8124!98 BFU-3 JUN-Z6-lB 00:36 AM PURCHASING A7LANrIC HCM 40A 2~"/J~19 wtimptpa Un-t !A!E SID ITlAI! • CpOQ_, ELIpBLE I FURNIBH AND INSTALL GRAVITY SANRARY SEWER PIPE ' ~ ~~ i PVC MAIN Q 470 LF ~^ A ~ D. 6' DO' MAIN 20 LF c~ W U ~ -ir'~ 2 NEW SANITARY MANHOLE, 0 TO p FT DEEP 2 EA 23.0 /'// ~ ~ . . . 3 NEW SEWER WYE IN NEW PIPE, " " ~,,aS 9 WYE IN p PVC MAIN t0 EA 4 INSTALL p" SANITARY SERVICE PIPE FROM MAIN WYE TO '• PROPERTY LINE °s a LONGSIDE-ONECLFJINOUT 3EA G~3aZ• D LONG 91DC - TWO C!CANOUTS 2 EA 7.911- .~ c 9HOR7 910E -ONE C! EANOUT 0 EA a ~7. 2!0 5 CONNECT NEW SEWER PIPE TO EXISTINp MANHOLE t EA 'y~ ,'p 9 CONCRETE DRIVEWAY RETdOVAL AND REPLACEMENT s sY ~~ ~ ,.,_ ~ GRA381NG REMOVAL AHD REPLACEMENT ~. SEED AND MULCH t60 SY D, 35 7. 90DDIN0 OJ SY 3.75 9 CONCRETE FOR ENCASEMENTS ANO 8PECIAL9 2 CY ~% • as i ASPHALT PAVEMENT REMOVAL „ _ /_1/ AND REPLACE1dENT 103 SY 10 fiITFWORK "' + LS SUd-TOTAL (ITEMS ~ - t0) P. BH Amourrt(i) ~9z 80 ~%a7./~ 50 Co 3 4s~. ~s i 7~. Go ~_d-3 , (v a~ .~~ / ~ r~i_ d0 '~, 5G 0. (e!c REVISED 8/24/98 BFU-2 JUN-23-90 BH :33 qM PURCHg51NG ATLANTIC BCM 904 2a73H 19 SUBMI"f IN l'RIPLICATG BID FORM FOR INSTAi.I. SANITARY SEW'f.R EXTENSION 1 N I)U I )I .F.Y STR~~T "CITY BID PROJECT NU. 9798-21 CDB(; PRU1L•Cl' NO. CU-9610 CITY OP ATLANTIC DZ_ACII, t•LORIDA SUB1tiIlTTF.f)RY: JA/Y/~S /-!. (7A P~cOot/ DA?L•: 7-/-9~ The undersigned, as Bidder, hereby declares shut the only person or personr• interested in the proposal as Principals is, or arc, named herein and [hat nn other person that herein mentioned hati any interest in this proposal or in the contract to be~dmered into; chat this proposal is made without connection w[th any other pcrx>n, company, or parties rnahmg a Fid or proposal; and that it is in all respects fair and in good faith, without Collusion or fraud. The Bidder further declares that he has examined the site of the work and infornted himself fully in regard to all conditions pertaining to the places whcr~ the work is to he done; that hr has examined the plan: and specifications foT the work and contractual documents relative thereto, and has read all special pro~•isions furnished prior to the opening ofbids, that hr has satisfied himself relative to the work to be purfonned. The Bidder proposes and agrees, if this proposal is accepted, to contract with the City of Atlantic Beach, Florida in the form contract spcciticd, tc furnish all necessary materials, equipment, machinery tools, apparetas, means of tretupotwtion and labor necssary to txtmplue the contract in full and complete in accordance with the shown, noted, descnhed, and reasonable intended rcquirrmcnts of the plans and specifications end contract d[tctunents to the Cull satisfaction on the contract with the Crty of'Atlantic Brach, Florida, with a definiu understanding that mr money will ht: allowed fur extra work except a set forth in the attached general conditions and rnntract documents, as follows: A Bid Schedule Bidders mull submits bid pritx un each item aq druribexl below. Onh one (1) contract will be awarded. All entries un the proposal matt be typewritten or printed clearly and in ink. Bidders must utscn cxtcadcd total item rides computed from quantities and unit prices. In case Of errors in extensions, unit prices wili govern. P. 07 REVISED 6/24198 BFU-1 quested, to the Owner within 10 days. Failure to do so will be deemed as a breach of agreement by the Bidder and result in forfeiture of bid security as described in the Instructions to Bidders. 1.18 PRECONSTRUCTION CONFERENCE A. Before starting any construction work on this project, a conference will be held in the Owner's office for the purpose of verifying general procedures, reviewing schedules and traffic plans, and other items as described in the specifications and General Conditions. B. Present at the conference shall be representatives of the Owner, a responsible representative of the Contractor, Resident Observer, Job Superintendent, major Sub-Contractors, and representatives of private utilities, if applicable. 1.19 COMyfiJNITY DEVELOPMENT BLOCK GRANT PROVISIONS A. The project is being funded by a grant from the U.S. Department of Housine and Urban Development, Community Development Block Grant Program. All applicable provisions of the CBDG requirements are incorporated into this project. If there are any conflicts in contract requirements between the CDBG provisions and the standard contract General Conditions, the CDBG provisions will supercede. Bidder will be aware of the Federal wage rates that apply to this project. END OF SECTION INB-7 . _.___ _::._. ~ ~~m. 1. Performance Bond guaranteeing full and faithful execution of the Work in an amount equal to 100 percent of the Contract Sum, and including guaranteed repair and maintenance of all defects due to faulty materials and workmanship that appear within one year after completion of contract. 2. Labor and Material Payment Bond guaranteeing full and proper protection of all claimants supplying labor and materials in the Work in an amount equal to 100 percent of the Contract Sum. B. Bonds shall be executed by Surety authorized to do business in the State of Florida and listed on the latest U.S. Treasury Department list of companies holding certificates of authority as acceptable sureties on Federal Bonds. C. Bonds executed by an Attomey-in-Fact on behalf of the Suety, shall have affixed thereto a certified and current copy of Power of Attomey, indicating the monetary limit of such power. 1.16 SUBCONTRACTOR LIST A. In conjunction with the Bid Form, Bidder shall submit a list of names of the subcontractors and major material suppliers proposed for the principal portions of the Work. Submit list on form provided by the Engineer/Owner. B. Prior to award of Contract, the Engineer/Owner will notify the Bidder in writing if either the Owner or the Engineer/Owner has an objection to any person or entity listed. Upon such reasonable objection, the Bidder shall propose an acceptable substitute person or entity in accordance with Article 6.06 of the General Conditions. 1.17 CONTRACT AWARD AND EXECUTION A. Until final award of Contract, the Owner reserves the right to reject any and all Bids, with or without cause; to waive any informality or irregularity; or to accept the Bid which is in the best interest of the Owner. B. It is the intent of the Owner to award a Contract to the -owest responsible Bidder whose Bid is in conformance with the Bidding Documents and does not exceed the funds available. C. Upon acceptance of a Bid and award of Contract, the successful Bidder shall deliver the executed Contract, along with required bonds and any other items re- INB-6 1.12 OPENING OF BIDS A. Bids submitted will be opened publicly and read aloud at the time and place stated in the Invitation to Bid. 1.13 GOVERNING LAWS AND REGULATIONS A. Bidders shall be familiar with all federal, state, and local laws, ordinances, rules, and regulations that may in any way affect the Work. B. Trench Safety Act: The Occupational Safety and Health Administration excavation safety standards, 29 CFR 1926.650 Subpart P trench safety standards will be in effect during the period of construction of the Project. In compliance with current State of Florida statutes, the Bidder shall provide documentation re- quired by the Florida Trench Safety statute to the Owner, in conjunction with the Bid Form. C. Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.C17, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA STATUTES). 1.14 LIQUIDATED DAMAGES A. The Owner will incur financial loss if the Work is not substantially complete by the date set forth in the Bid Form. The Contractor (and his Surety) shall be liable for liquidated damages in accordance with the Supplementary Conditions and the Agreement. 1.15 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND A. With the execution and delivery of the Contract, the Bidder shall furnish the following Surety bonds of the forms contained herein: INB-5 ~.,. _. 1.09 BID SUBMITTAL A. Submit three copies of the Bid Form, the bid security, the list of Subcontractors, and other requested attachments, enclosed in a sealed opaque envelope, addressed to the entity receiving the bids as stated in the Invitation to Bid. The envelope shall be further identified with the Project name, the Bidders name and address, and the words "BID ENCLOSED". B. Deposit Bids at the designated location on or before the time and date for receipt of Bids indicated in the Invitation to Bid. Bids received afrer the time and date indicated for receipt of bids will be returned unopened. 1.10 BID SECURITY A. Each Bid shall be accompanied by a cashiers check drawn on any State or National Bank in Florida, or an acceptable Bidders Bond, payable unconditionally to the Owner, in an amount of five percent (5%) of the amount of the total Bid. B. Failure of the successful Bidder to enter into the Contract in accordance with his Bid, or failure to famish the required bonds will be just cause for an annulment of the award with the amount of the bid security being forfeited to the Owner as liquidated damages, not as a penalty. C. Should a Bid Bond be used, acceptable Surety companies shall be determined from the latest United States Treasury Department's list of companies holding certificates of authority as acceptable Sureties on Federal Bonds. D. The Owner may retain the bid security of those Bidders to whom an award may be considered until successful execution of the Contract and bonds; or the specified time for holding bids has elapsed; or all Bids have been rejected. 1.11 MODIFICATION AND WITHDRAWAL OF BID A. Prior to the time of bid opening, a Bidder may withdraw his Bid at any time, but may not resubmit it. Bids may not be modified after submittal. B. After the bid opening, no Bid may be withdrawn, canceled or modified for a period of 90 days afrer the time and date designated for the receipt of bids. INB-4 Manufacturers shall reimburse the Engineer/Owner directly for additional service chazges of the Engineer/Owner and their consultants for such additional evaluations and reviews. 1.07 PRE-BID MEETING There will be aPre-Bid meeting held at the time, date and location as listed in the Invitation to Bid, to discuss the project and to answer any questions. This is NOT a mandatory meeting. All questions shall be directed to the Director of Public Works, 1200 Sandpiper Lane, Atlantic Beach, FL 32233, at Tel. 247-5834. 1.08 BID PREPARATION A. Prepare bids on the forms provided by the Engineer/Owner with all blanks on the Bid Form filled in by typewriter or written in ink. B. State bid unit price and bid amounts. In case of a discrepancy between the two, the bid unit price shall govern. C. Bids shall include the legal name and address of the Bidder and indicate whether the Bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. 1. Individual -provide name and post office address. 2. Partnership -provide name and post office address of each member of the partnership. 3. Corporation -provide name and post office address of person signing the form and legal evidence of his authority to do so; names and addresses of the corporation president, secretary and treasurer; name of state where chartered; and affixed with the seal of the corporation, attested by the sec- retary. D. Bids shall include documentation required by the Florida "Trench Safety Act." The prices presented in the Trench Safety Affidavit shall be inclusive of the Bidders cost of compliance with the applicable trench safety standards. Bidders may be disqualified and their bids rejected for failure to include documentation required. E. Lump Sum and Unit Price Bids requested on the Bid Form shall be bid. INB-3 the site. The Bidder is not relieved, however, of the responsibility of becoming fully informed as to existing conditions at the site. C. Bidders shall examine existing site improvements, existing buildings, utilities, and streets to determine all conditions which will affect the Work. D. Bidders aze advised that no soils investigations have been performed for this project. The Bidder may elect to provide his own soils investigation prior to bid, to determine the conditions affecting the work. 1.05 INTERPRETATION OF BIDDING DOCUMENTS A. All questions requiring clarification or interpretation of the Bidding Documents shall be made in writing and shall reach the Engineer/Owner at least 5 days prior to the date for receipt of bids. Direct all requests to the attention of Robert Kosoy, P.E. at the Public Works Department. B. Any modification or interpretation of the Bidding Documents will be made by Addendum to all who are recorded by the Engineer as having received a complete set of Bidding Documents. C. Interpretations or modifications of Biddine Documents made in any manner other than by Addendum will not be binding. D. A Bidder, prior to submitting his Bid, shall ascertain that he has received all Addenda issued, and shall acknowledge their receipt in the Bid Form. 1.06 SUBSTITUTIONS A. Bidders represent that their Bid is based upon the materials and equipment described in the Bidding Documents. B. Requests for substitutions will be considered prior to receipt of bids if they reach the Engineer/Owner at least 10 days prior to the date for receipt of bids and are ' submitted in accordance with requirements of Section 01600. C. Acceptance by the Engineer/Owner of a proposed substitution will be issued in ' the form of an Addendum or Substitution Request Form. D. Evaluations and reviews by the Engineer/Owner of proposed substitutions shall ' be considered as additional services to the Owner. Bidders, Suppliers and INB-2 INSTRUCTIONS TO BIDDERS 1.01 DEFRVITION OF TERMS A. Bidding Documents -includes the Invitation to Bid, Instructions to Bidders, Bid Form, Subcontractor List, sample bidding and contract forms, proposed Contract Documents as defined in the General Conditions and any Addenda issued prior to receipt of bids. B. Base Bid -the amount stated on the Bid Form for which the Bidder offers to perform the Work as described in the Bidding Documents as a base to which Alternate Bid work amounts may be added to or deducted from. C. Unit Price Bid -the amount stated in the Bid Form as a price per unit of measurement for materials or labor as described in the Bidding Documents. D. Addenda -written and graphic documents issued by the EngineerlOwrer prior to , the execution of the Contract to modify or interpret the Bidding Documents. 1.02 PREQUALIFICATION REQUIItEMENTS This project does not require prequalification ofbidders. However, all bidders must have a valid contractor's license for the work to be performed. See Invitation to Bid for requirement to submit valid references. See Specifications for other references and documents to be submitted with the bid. 1.03 BIDDING DOCUMENTS A. Complete sets of Bidding Documents may be obtained from the Owner as stated in the Invitation to Bid. Complete sets of Bidding Documents shall be used by Bidders in preparation of Bids; neither the Owner nor the Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets. _ 1.04 EXAMINATION OF DOCUMENTS AND SITE A. Bidders shall visit the site of the proposed work and become familiar with the nature and extent of work to be performed and local conditions that may affect the work. B. The Bidding Documents were prepared to present an essentially accurate representation of existing conditions, interpreted from available information on fNB-1 DOC [JMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING ~~ 1. Bid bond in the amount of 5% of the bid. 2. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 3. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past completed projects is UNACCEPTABLE. Any prospective bidder who has previously been prequalified by the M City of Atlantic Beach for construction of underground utilities within one (1) calendar year prior to the established bid opening date shall not be required to submit a reference package. However, the prospective bidder shall submit a letter stating his previous Prequalification. 4. Proof of Contractor's License(s). (Copies ~R acceptable) 5. Signed copy of Documents Requirements Checklist, included as part of the Instructions to Bidders. 6. Completed Form W-9-Request for Taxpayer Identification Number and Certif cation. ' 7. Three (3) copies of all Bid Package Items. A Performance and Payment Bond ~ti~ll be required of the successful bidder. Bid prices mast remain valid For ninety (90) da}~s after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive , informalities and technicalities, make award in whole or in part with or without cause, and to ' make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate ~vho has been placed on the convicted vendor list following a conviction for ' a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2xa), FLORIDA STATUTES). Joan LaVake Purchasing Agent ITB-2 i CITY OF ATLANTIC BEACH, FLORIDA INVITATION T BID Notice is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted, IN TRIPLICATE, at the Office of the Purchasing Agent, Public Works Office, 1200 Sandpiper Lane, Atlantic Beach, Florida, 32233, until 2:30 PM, Wednesday, July 1, 1998, for construction of Dudley Street Sanitary Sewer Extension. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chambers, 800 Seminole Road. Bids shall be enclosed in an envelope endorsed "BID NO.9798 - 21 , CDBG PROJECT NO. CD-9610 ,DUDLEY STREET SANITARY SEWEk EXTENSION, TO BE OPENED AT 3:00 PM, WEDNESDAY, JULY 1, 1998." Plans; Project Manual and Contract Documents will be open to public inspection, and bidders may obtain complete sets of Bidding Documents from the Office of the Purchasine Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, 32233, telephone (904) 247-5818, upon payment of S20.00 per set, checks payable to the City of Atlantic Beach. Pa}~nent amount is non- refundable. Partial sets of Bidding Documents will not be available. Documents will not be shipped until pavment is received. Bidding documents may be examined at the City Public Works office at 1200 Sandpiper Lane, Atlantic Beach, and will be on file at the following local plan room: Dodge Report, 1809 Art Museum Drive, Suite 104, Jacksonville, FL 32207 Tel. (904) 398-1564 The project consists of furnishing all labor, equipment and materials for fumishing and installine approximately 450 feet of 8" gravity sewer as an extension of an existing sanitary sewer collection system on Dudley Street between Mayport Road and George Street, including 2 manholes, house services for ]0 lots, and all appurtenances, complete.. All work shall be performed in accordance with the Contract Documents. The sanitary sewer work is being funded by a grant from the U.S. Department of Housing and Urban Development, Community Development Block Grant (CBDG) Program. All applicable provisions of the CBDG requirements are incorporated into this project. There will be aPre-Bid meeting held on Tuesday, June 23, 1998, at 2:00 pm, at the Buccaneer District office at 902 Assisi Lane off Mayport Road, to discuss the project and to answer any questions. This is NOT a mandatory meeting. ITB-I a 888 8 8 88 8 8 8 8° R z O O ~ w Sv g w NN o m o S ' R NNNNNNO ~ ¢ w w wMw w w ~ N wN R YYYYYY~ Z lO 0 ~ S SOS ~ S ~ ~ ~S 8 w $ w w° ~ N NNw w N s z o 8 8 8°8 8 e 8m 8 R _ f P S g Sg ~ O ~ o » w Nr S w NNNNNN J N N www N N N w1 ~~ YYYYYYY ¢ N N 1 » N Z ~ a ~S ° $g D N« .4 z Nw N w i ° w w 2 N w N f (7 0 gg $ $ $$$ °p $ N N $$ ~ c m~ $ 8 $8 8 oN °o S ~R ~ < N N R NNNNNNN WWWWW ¢ N M NNN N N N YYYYYY} Z O U Q d SS p p O p p SOS p O O p O~ S S N O Q S w 8 M Na4 S 2 ~ MN ,i ^ w ~nN w C 0 8 8 888 8 8 88 8 8 $ ~ ° S O mS n S °n R m S S~ o S _ Sm 2 N R w o w w N n ~ - NNNNNNN 4 N N w N }N»>)t U J ¢ N 6 ~ S~ H S S S Z ° R $ S NN U 2 Nw vuZ w w w N w N ~ w w E j L o S 44 ~n10 S S O0 S ~ I S ° 8 yg o O IW ~ N ~ ~ w N »~ s N g O NNNNNNN iiiiwww >YY w y w w N < ~` i 8 8 8 8 W I NN N Nw N N , jj NMN w N I Q w Ko fw H Sa S RR g Q NN1NWyNWWNWNNW N ~ N Nww N w N w w ~>TT»> N z j 6 O O OSP O O oS p p O O ~ ~ w N ~n ~ w N « r rc ~ z w w www w Y J JJ NN N I !~~ > I rv nnm ~ .!' 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Y~ ° ~ $ MM ~ °M C N N O NM ~ N ~ J NM N f N O 6 ~$ $ $ ~Y~ $ $ $^ $ $ IS n• N N NNN » N ~+ NNNNNNN »iiiii i 0 u i~ ~ a 8 8 ' " ~ 00 e 8 8 l U t y Y S S J ~ N » N y y SN» r N w » W W WwW w U ~ J ~~ N NN N i R~i h nn0 ~ n rv f _ > 0 S 0. N W W n n o m c w y $' m dF° J33- ~ a ; ¢ ~• o ~ ~ z _ w w i ~ { _ Yd~l ~u Y • ~a ~ ; a3 ~ u7 rc w w ~ I a ~ ~ y ~ a ~ "ow ; o 3a z i i ~w3 ~ ~ ~ NZ n w w LO v 5220 u = wi >R J y. y y~ 3~ o '~ 8yyyg ~~ N ~ <U n 2 Q Y 22 O ~ _ Z wn W2 p bOOy 2 Ur ~"~ U'ZU' 2 Y 9 ~y n~ Y jt' ~ • 0{E yy ~%~^~~6 Ea i I t wl m N ~ m { 'NO N~IiF wm ¢S < ~ ~ m ydd j$ ~ ~ ~ ~~ o ~ ~~o 30 3~ a~og ~w '6~ SW~ ~~ ~ ~ $ ` 3 ~ ` m m ~ ~ ..°b 20 2b I~~N u° ua °N u < ~ mu r ~ <muuwwV ~~~ m°n° ~o$ $E~ ~oF »'ai d 6 N ~~~ ~~~ ~~j~ ~a ms ~O~ ~~~ $~a STAFF REPORT July 8,1998 Page No. 2 cost bid, were deemed to be inappropriate for the work to be performed under this project. The next lowest bidder, James A. Garrison Co. had adequate references, and the Bid package was complete. The costs for the project will be funded by the a grant from the Community Development Block Grant Program (CBDG). RECOM1IMENDATION: Approve the low bid of James A. Garrison Co. for the Base Bid amount of $ 27,104.73, authorize the City Clerk to send notification of award to the low bidder, and authorize the City Manager to sign the construction contract. ATTACHMENTS: Copy of the Bid Analysis, and Bid Documents for the accepted Low Bidder. Bid Documents for the other Bidders are available in the,~ity Clerk's office. REVIEWED BY CITY MANAGER: ~ ~~~~ AGENDA ITEM NO: COMMISSION MEETING DATE::"?-/-~$- CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Recommendation of Award to James A. Garrison Co. for Construction of Sanitary Sewer Extension in Dudley Street, CBDG Project No. CD-9610, City Bid Project No. 9798-21. SUBMITTED BY: James G. Jacques, Assistant to the Public Works Director ~~ DATE: July 8, 1998 BACKGROUND: The intent of the project is to install new sanitary sewer on Uudley Street west of Mayport Road as an extension to existing server mains installed in 1982, to provide sanitary sewer service to the residents and commercial establishments. The project was included as part of the Community Development Block Grant Program (CBDG) for FY 97. Bids were received by the Awards Committee on July 1, 1998, for the construction of Install Sanitary Sewer Extension in Dudley Street, CBDG Project No. CD-9610, City Bid Project No. 9798-21, from the following companies: Bidder Sheza General Contractor James A. Garrison Co. Gruhn May, Inc. John Woody, Inc. Jacksonville Eighteen Ray's Plumbing AA Septic Tank Services MGA Construction Petticoat Contracting Main Line Construction Pipeline Contractors Base Bid S 24,68928 [Bid Rejected due to inappropriate references] 5 27,104.73 S 27,254.43 * ** $ 28,053.36 $ 28,639.68 $ 31,093.81 S 31,614.83 *** $ 31,792.09 $ 34,392.60 **" $ 35,131.23 *** $ 38,358.10 *** ** * Did Not Use Revised Bid Form per Amendment No. ** Incomplete Bid Package, Cannot Accept Bid *** Errors in Totals, Corrected to Totals Shown Here. All bidders submitted the required documents with the bid packages, including a 5% Bid Bond, except as noted above and on the Bid Analysis. Upon discussion with the Community Development Director and the City Attorney, the references provided by Sheza General Contractor, who submitted the lowest BID N0. 9798-20-RE-BID - CONSTRUCT NEW LIFEGUARD STATION Mailing List• 0. R. DICKY SMITH b COMPANY 12740 Atlantic Boulevard Suite i7 Jacksonville, FL 32225 220-7600 FAX 220-7900 NOONEY CONSTRUCTION CO2•B'ANY 4624 Edison Avenue Jacksonville, FL 32254 387-4300 FAX 387-3444 HARRELL CONSTRUCTION COMPANY 39485 Sunbeam Road !B Jacksonville, FL 32257 Ron Van Dyke 268-5518 FAX 262-3414 ASHTON CONSTRUCTION 3115 Leon Road Jacksonville, FL 32246 Dale Devine 642-2378 FAX 646-9375 ASSET BUILDERS, INC. 1636 Shadowood Lane 1130 Jacksonville, FL 32207 Jeff Scharf 390-0920 FAX 390-0921 HAFTCO, INC. P. 0. Box 50824 Jacksonville Beach, FL 32240 Bill Naft, Jr. ~µJ-aoy~ HANNA CONSTRUCTION 48 South Penman Road Jacksonville Beach, FL 32250 John Hanna, Jr. 249-9066 LUCKIN CONSTRUCTION 241 Atlantic Boulevard Neptune Beach, FL 32233 241-1639 BARNETT CONSTRUCTION, INC. 447 Atlantic Boulevard INC. Suite i3 Atlantic Beach, FL 32233 Scott Barnette 249-9839 ALEXANDER W. BALFE, INC. 1831 Minerva Avenue Jacksonville, FL 32207 348-3975 DEUCE CONSTRUCTION, INC. 1855 Beach Boulevard Jacksonville Beach, FL 32250 246-0363 GREAT AMERICAN BUILDERS b ASSOCIP.TES 4575 St. Johns Avenue, Suite 02 Jacksonville, FL 32210 387-4600 FA-X 387-y6o/ Greg Bowles DAMS DEVELOPt~NT 45 Jackson Avenue Ponte Vedra Beach, FL 32082 N,att Davis C. ZORNES BUILDERS, I27C. 589 Richard Lee Street Orange Park, FL 32073 Charlie Zornes, President (904) 276-9222 FAX (904) 276-2680 DOWLING CONSTRUCTION 241 Atlantic Boulevard i5B Neptune Beach, FL 32266 246-1833 - 247-3147 PROFESSIONAL RESTORATION, INC. 5151 Sunbeam Road, Ste 019 P. 0. Box 24027 Jacksonville, FL 32241-4027 636-0026 - 636-0026 The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in par[ with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may no[ submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the thr~~hold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLORIDA STATOTES) Joan LaVake Purchasing Agent CITY OF 1~tlcuctit G"eacl - ~loaidct 1200 SANDPIPER LANE y.____. _ _ _ ...._. _.. _ ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE (904) 24T-5818 ~\ FAX (904) 247-5819 May 18, 1998 CITY OF ATLANTIC BEACH INVITATION TO BID BID NO. 9798-20-RE-BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, July 1, 1998, to CONSTRUCT NEW LIFEGUARD STATION IN ATLANTIC BEACH. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9798-20-RE-BID - CONSTRUCT NEW LIFEGUARD STATION IN ATLANTIC BEACH, TO BE OPENED AT 3:00 PM, WEDNESDAY, July 1, 1998." The project consists of furnishing all labor, equipment and materials for the demolition of the existing lifeguard station and the construction of a new lifeguard building at the end of Ahern Street in Atlantic Beach. Bid Forms, and information regarding the bid, may be obtained from the Office of the Purchasing Ageni, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING: 1. Bid Bond in the amount of SZ of the bid. 2. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry _ Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 3. Three (3) references from companies or individuals for whom the bidder has completed vork during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on pas[ completed projects is UNACCEPTABLE. 4. Proof of Building Contractor's License (copies ARE acceptable). 5. Signed copy of Documents Requirements Checklist Bid prices shall remain valid for ninety (90) days after the public openinF~_ of the bids. Goods and services proposed shall meet all re u [he Ordinances of the City of Atlantic Beach. w a 0 N W J a ° U oI z I Q IW ~ rn I Ia l ~ z I IC I ~ ~ ~ ~ o 7 ~- I V I f r~ ~~ ~ ~ I I- o-- o -1 IC I o o I I I ~ ~ I Q ` c- ° m ~ I a l I ~ I I I - ~ I I I ~ I I I ~ I I I ~ I a ~, ' KI I o ,~Q ~ d~~o I = N (O C,N IWI < 7 N~ 4'~[7M ~N'' I Oi? J I Lr ~p ~ i I 7 N Q C ~TJO O_cnir, 7 7 0 I O N^~ I I = u ~ ~ m -Y ~L -m I I - U ~ ~ O ~~ 1 I - W O I o ~ .o > II ~ Y I o~ Y~x U W U V Y N U~ I I- °~~ ~ ~~ `°m I } I I II II I _- m ._-_---____I I I I N I I IC ~ I ~I I ~ -~ o ~ I al ~ v m v o a y ~ o I c u i ~ 0 ` 0 o in ~ ~ ~ O U _ C ~ ~ C U7 I JCO O , ____ ~m r,~~~p~ ~~K~~~L ~E?id'F~t~tCTE~B. INC. ' , ' :. Cfi C0461EE • CU COS6AIE 6653 tro~r£$s RYE:, sutra 7 JACKSONVILLE, FL S88t7 1904) 7s9-s366 • FAX (904) 739-6678 April s, ~ese To Whom It May C:cx>cem: pear Sirs: I have conVacted yath Great American Builders ~ Ass~oa~l~ Build Associates, nca s an resets or oomplainls with it's wortc~a' ~ ~ extremely professional and oompet To site one project as an example, ve contracted the excavation of drairmge Pam for the Charlton County State Prison in Folkston. GA. The proiecl was completed and approved. I do not treat recommendations lighlly, and do not hesitate to issue one for Great American Bidders and Assoaates,lnc. Sir~xely, ~,,~~ ~~~ Lynette Batton President . GusirtessDevelopnte~ltAdvocates, Lrc. P.O. Box 997 Yulee. FI32041 July l4, 1997 Don Poag Poag Surety & Insurance Services, Inc. 6251 Phillips I-lighway Acar Mr. Poag, Greg Bowles and his company, The Great Aoerican Builders, Inc. hale successfully completed tlic following projects forme, my companies, and real estate holdings: Repairs and remodeling to offices at a properly I owned and subscqucnlly sold at 11S8 Berl Road, Jacksarville, Florida. The total cost of these projects was approximately $15,000. Lucrim and exterior repairs and maintenance to uty home at 3967 First Avenue, T'crnandina Beach, Florida. The approximate cost of these projects was $4,000. Office additions, remodeling and repairs for Stewart-Walters, Inc., my former company. "1'he approximate cost of these projects was $5,000. Greg also facilitated a roofing contract at the Bert Road property that I awarded to a Jacksonville general contractor. I would not have hired that contractor without Greg's imrolvcment. The approximate cost of that project was $16,000. 1 had c agreed to work with Greg's company on an as needed basis. My duties will be to assist in dte bid process, in tracking costs throughout the various projects, in marketing the company's services, and in administrative services, such as selecting bonding and insuraztee wmpanies. I would he happy to discuss with you my involvement in The Great American Builders, Inc., or any other matter, at your convenience. Please let the know if I tnay be of service to yott. Sincerely, ~71~- 1Ccnncth }Z. Wallets Phone: 901-225-2018 Fax. iOA-225-202 email: henn}/3w acttet-magic.nct International Insurance Mana Gerald B. Farlow C lawrcnccvillc C C To Whom It May Concern: t Services, Inc. Gary L. Pridgcn Jacksonville July 13, 1997 Re: Gregory A. Bowles I contracted with Greg to remove and replace a rotted cypress deck at 4160 McGirts Boulevard, Jacksonville, Florida. He completed the job in a timely and workmanlike manner and left the jobsite clean. I was extremely pleased with the finished product and cost standpoint. c c 4575 S4lohns Avenue, Suite 4 • Jacksonville, Florida 32210 • (904) 384-1204 131 Hanury Drive • Lawrenceville, Geaga 30245 • (40495-9850 _:. .s. __ ._~_ _.. ., ~ W.,_.~. DEPARTMENT OF PARKS, RECREATION AND ENTERTAINMENT Ollice of the Director Recreation Activities Waterfront and Aquatics Facilities Planning, Research and Grants 'e~rx.laarr;onarnlruewnoruorked~slrntrnnr~:o/%r~e• Park Maintenance Jadsom'ille Pzrla Recrnlion .@ Entertainment June 23, 1995 Th< Ikncfib Am EnJlo.... R~: Tlee Great American 13uitders rrrd Associates, Lrc. to Whom /I A~luy Concern: A! tsar! M../ohn.corr Park (a.k.a Jnmes L;-art Johnson Pm•%), the City ojJacksonvi/!e Recreation nepartnrenl , we iccued a contract to Great American Brritdel:+• Association, Inc. For certain improvenrenls to the park. Great American Buitders• Association, Lrc. Compieleci said work ahead ojcchedutc araf under budget. Trey are an e.TCetten! frrlrr to work with and we .elrongly reconrnrend dtis• frrnr. The grecrtect cunrplenrenl we could give drLr frrnr is dza/ we would no/ hesitate to use them again. Ijyou /rave any ques7ionc please contact the undersigned al (90a)G3U-3~-h. Sincerely, /~ 1~.~-J.~ Ilob t K. Optand Projessiona! T;ngineer RKO/hw cc: File AREA CODE 90a / 6303500 /FAX 90a / 630.3567 / 851 N. MARKET STREET /JACKSONVILLE, FLORIDA 32202-2738 t 1I I I ~ The City of Jacksonville does nd discriminate on the Dasis of race, cobr, national origin, 5ez, religion, age or disability in employment Or the provision d servicea. ~Y~ TIY la rw".. ~.. tMlw Y\154Yi 1997-1998 OCCUPATIONAL LICENSE TAX LYNWOOD ROBERTS OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA Z]l EwST FORSYTH STREET ROOM 170, JACKSONVIIIE, FL ]ti07 PHONE: (90e1670-7060 FAX: 190a1610•te I] No,e ~ A penally if im0of e0 for lailvro to keep rnis licanso oxniei b0 conspicuously es your eAaOtisnment or place of business. Tnis licenses Iwnishe0 In Our suanca of cnapbr 770472 Cisy Or Oinance coon. BONLES, GREGORY ALLEN THE GREAT AMERICAN Bl1IL0ER5 8 ASSOCIATES, INC 4575 ST JOHNS AV 2 JACKSONVILLE, FL 32210 07 ACCDIn1T NUMarg: 123503-nnnn-2 LOCATION ADDRESS: 4575 ST JOHNS AV 2 32210 DESCRIPTION: QUALIFYING AGENT, CONTRACTORS County License Code: 770.000-005 County Tax: Municipal License Code: 772.325 Municipal Tax: Total Tax Paid: VALID FROM OCTOBER 1, 1997 TO SEPTEMBER 30, 1998 RcPTN :001/08/9258/0090/10031997 DaTE: 10/03/1997 AMT: $110.00 ATTENTION $110.00 $.00 $110.00 "'The Following Construction Contractors Require Additional Licensure"' ALARM RESIDENTIAL ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION POOL BUILDING SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUM/VINYL ROOFING SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING This if an occupational Ileense lax only. It does not permit the Irtcnsoe 10 viol ale any uiftiny npul glory or Zoning lew! OI IM Gionly Or Gsy. Nor Ooes it exempt me licensee Irom eny other licen;e or permit reQwraO Oy Isw. This is not a eerlilicalion of IM licensei t yualiliution. /~ `y_Y___~ O~ v `/ TAX COLLECTOR THIS BECOMES A RECEIPT AFTER VALIDATION vp,u .a.-:. ww wn.r v~-L'1i~' mot- ~ - +.~'T!L"` ,a ~ ,~ '"''a~ STATE OF F~ORIDA ~ r'}., 'y °' ,¢o f `~'' '~~`"~~` ;:$C<~'z9 a` *;a -DEPARTMfENT••OF. BUSINESS AND' PROFESSI)ONAC_ REGULATION .a,•.. ~-_ ,o:~.xi+ H,r :,, .1 ~t._-n., ..CONST<'-I NDUSTR f%=LICENS~I~NGBOARD ,r~~'•~....,~,~rvs~_,','•ip~''.,V~"~$*~ r .; ~.. - ~,~ ,, i~ 10/17/1997 4:014751 dB 000~_2G1' The B~ISINESS ORGANIZATION Named he ow IS QUA~IFIED Undcr the provisions of Chap cr 4 c q fS. Expiration date: AUr; 31. 199 (THIS IS NOT A LICENSE TD ~EriFO~i'i WDr;1C. ThIIS ALLD415 THE COMPANY TO DO BUSINESS DNLY IF IT HAS A OUALI;lER,) THE GREAT AMEkICAN BLDRS '~ ASSOC INC P 0 BOX 14877 UACKSQNVILLE FL 32't3E-1877 , ~~~F, ~~ ' ~ _ ... ', - LAWTON CkILES DISPLAY ASREOUIREDBY'AW RICHARD T. ~FARRELI GOVERNOR SECRETARY . ~ .:: Fo,m w~9 (rte.. J-gal Note: Wrifirg 'ApP/ied fd' on (rte lam meara loaf you nave a/ready applied /or a JIN OR that 1^W intend to apply /d ox soon. As soon as you receive your TIN, complete another Form W-9, include your T1N, sign and date me form, and give it to mo requester. Penalties Failure To Furnish TIN.-If yw fad to lumish your coned TIN to a requester, you are subject to a penaly of S50 for each wch lettuce unless your failure is due to mazonable rouse and not to willful neglect CNiI Penalty for Fatsc Information Wim Respect to Wrthtwlding.~f you make a lake statement with no reasonable basis that results in no backup wimholdulg, you are sWjod to a 5,500 penaly. Crimtrul Penalty for FalsHying Infocmatian.- Wdi(vdy tatsiying certifications or affirmations may subject yw-ta airrtirtatpena~ties indutfing fines and/or imprisonment Misuse of TiNs.~( the requester discloses or uses TINS in violation of Federal law, the rognrster may M subject to dvil and criminal pe.~Tlties. Specific Instructions Name.--If you are an irWividual, yw must generaly Doter the name shown on ywr social seaaity prd. However, i( yw have Ulangod your last name, for instance, due to marriage, vrithotrt inlortning tM Social Security Administration of me name change, please onto your first name, the 1351 name shdwn Orl yOUr SOGtaI SCwriy care, and yotu new last narrle. Sde Proprietor.-Yw must enter your individual narno. (FJttor either yotrr SSN or E1N in Part I.) Yw may also enter your business Hama or'doing busint;,5 az' name on tM business name line. Enter your name az shown on your social sewriry Lard and business name az it was used to appy (or your EIN on Fom SS-4. Part L-Taxpayer lilerdiCCation Numbtt mro You must enter ywr TIN in me appropnete box. If yw are a sole Droprietor, you may enter your SSN or EIN. Also see me than on this page for lurmer clarification of name and TIN combinations. If you do not nave a TIN, follow the in5lNClions under How To Get a TIN on page t. Part II--For payees F~sempt From Backup Withholding Ipdividuals (nduding sole propde[ors) are not exempt hem backup wnhnolding. Corporations are exempt from backup wimhdding for detrain payments, SuU a5 interest and dividends. For a complete list of exempt payees, see me separate InsWCOOns for me Requester of Forth W-9. If you are esempl Irom DaUtup wimnolding, yw sraWd s6a complete tots form to avoid possible ertonews barhup withrlolding. Enter your Coned TIN in Pan I, wore 'Exempt' in Part II, and sign and date the form. If you are a nonresident alien or a foreign entity rtot subject to barJcup wilMOlding, give me requester a completed Fonn W-8, Certificate of Foreign Status. Part III-CeRTiration For a joint account, oNy me person whose T1N is shown in Part I shwld sign. 7. Irterest Dividend, and Barter Exctwnge Accounts Opened Before 1984 and Broker Accounts Considered Active Doing 7983. You must give your coned TIN, but you do not have to Sign me ccrtifiration. 2 Interest, Dividend, Broker, and Barter Exchange Accounts Oported After 1983 and Broker Aeeaatta Considered Inactive Wring 1583. You must sign the certification or backup wimholding will apply. tl you are subject to backup wmholding and yw ,.-'a mercy providing your wnect TIN to mo requester, you must cross out item 2 in the certification before signing me form. 3. Real Estate Transactions. You must sign me certification. You may emss out item 2 of me certification. a. Other Paymerrts. You must give your cortoct TIN, but you do not have to sign me urtlfiption unless yw haw bean notified of an incorrect TIN. Other payments irlUude payments made in the course of the requester's trade or business for rents, royalties, goods (other than hilts for mer~se], meQtal arrJ Maim care services, Payments to a rlonempbyeo for services (riGudinq attorney and accounting fees), and payments b certain fctlitg boat aew members. 5. Mortgage Interest Pakl by You, Acquisition a AbaMonment o! Severed Property, Cancallatiort of Debt or IRA Corthtbtrtions. You must give ywr coned TIN, btf. yw do not have to sign the ccrtfiwtion. Privacy Act Notice Section 6109 requires yw to Dive ywr cortect TIN io persons who must file information returns wim me IRS to report interest, dividends, and Certain other income paid to you, mortgage interest you paid, me acquisition a abandonment of secured property, cancellation of debt or contriDUtions yw ma0e to an IRA The IRS uses me pumpers for identification purposes aM to Mlp veriy IM acwrary of your lax return. You must provide your TIN whtlnQ Or n01 ypu are fegrrired ip 61e a tas return. Payers must generaly wiGlndd 3t Y. of taxaGe in(ertest dividend anJ certain Omer Wymentc to a payee who does not give a TN to a payer, Certain penalties may aLSO apply, What Name and Number To Give the Requester Fer tNS type of accour2l Give none arM Sstt ee 1. vw.a.,al n,a na:.a„I - z rwrnore 7la aces ~nrde. ro.ia,aa 4oix aorarx a, a rnrrbil.e accanll 4as, va ten BMW on the +rtarv , S Garoain acm„t d the mete a nwnr Itk,ibnn Gft b Mims ACg a. a the ,.. -. The gran,y.tiq~ , reocaeb aa.vgs oat IgnvaIX e rso lwlee) o. sot~MO tnxu 7ha ec6W owes aomve eat b rot a bgal or coca toot vlaer stro taw 5, sot. popbbrstip Tile owror ~ For Nis typo of eCCpIIG dhs rung ~W 67f1 0! 6 Sob Ro{tielrYlb Tla owrar ~ r. A voce [cut ssua, r Legal MVry IKnsir cut C CPpOraY Tiq ro'poraeon a Avoaatos cw, ha ortaleaerl ~9~ rnadabb. eavoeonst or Dear tuamrpt ogalmnon 1d paras!rst+o 7M parcwstly l1. AtYOMK Of ng3brad rarrrae 71a tYCI~R KrpryaC lz A«oixx .m ere ihs once retry lkprnarx d /puAn b er nuns of • P~ ^~Y (at41 ss • mY or bat amm a d 9w s4 a a oaeit or vmV err rarni.ss apral6ay wv.n payrrlras ' L'ct R9 an0 hcY e• me d ea pawn wtaae ranoer you Mlie~ - ' GCJe ttti rrli+ars rota one M+m+ ea mints SSiI ' Yav mat stw yai tnCwua>t rtnle, but you rliy aw smm you taairm a'tlotq btui+sa ax' root ra rtvy u» eRS ywr SSN or FY1. 'lit 6rsi aro tide M rune d tlr Ypal Uuq ~uau- r Drabntn~ Ito rot irtidl t+r TW d fr portend relrtaaldtin x Mtw uNess h bqN areay Ibse b rot asqutee n t!ti eoorrt rice J Hole: a Ix) /rdllle R Wt>Q IYnen /npC foil OIM. ria'ne C rnfed, Ills /YanDer Wla Gfl OdILdGfBd b tb our of me brsl rains rareay. 1S `°"" _ktf-~ Request for Taxpa er taco, sotto tyy.( Y Give term to the Identification Number and Certification requester Oa NOT a.~...r~rr..: „"st,;,~ send to the IRS. . tlartK is Io:n lames. ist fm arq drdc Nc nrnr of m< pusm or wq rtcsc armeer ya, wa n Put 1 Dctov. Sec hawctions on page 2 a ywr name 6a rAatgaL.) y; t American Builders and Associates Inc. Business name (Sde v.ovdnors see inawclians on vage Z ) `o Same as Above p Please cncU~ approvnate oox: ~ Indi.GUaVSde oroo.~cta ® Caraoral:on ~ Panncrsrvp ~ other ~ Mdress (homer, sueel, and apt or wile noJ tgn>7 n aepuesters name and address Iep' a 9575 St. Johns Avenue Suite 2 City. sots and ZIP code Faster your TN in the appropriate box. For individuate, this a your social security number ISSN. F« sde pmpnotors, see me Instructions on pogo 2. F« other entities, h i5 your employer ktencfica8on number (EIN). K you do not have a number, see How To Get a TIN lwbw. Note f/ fhc eccorm! is in m«o than one name, see too chart on Page 2 /a guidelines on whose number fo enter. UnOM penarties of perjury. 1 eorlify That: Sodal saaalry rxanber oa Fsployer fGnRnutlen ntanMr 5 9 3 2 3 7 2 2 List accatx,t nunber(sl Kn (optkw»/j For Payees Ezemp[ From Backup Withholdirtg (See part II InSQLGLOlaS On daee 9 1. Too number shown on tftis form b try correct laxyayer identification nuntxr (« 1 am wafting f« a nurtlber f0 bo isstsod l0 me), and 2 1 errl na subjoa to backup wilhfalding because: (al I am exmpt from badory withhdding, «(b) I have rat twon notified fry the Irdorrsal Revmuo Smice that 1 am subject to Dad<up wilhhdding as a result of o failure to report at imerost or dividends, « (e) me IRS has notified me that 1 am no kxlgor wbjoct to barhrp wnnndding. Certrfi°bon I+istrsretiores.-You mwt Doss out item 2 above i! you have been rloiifiod t>y the IRS that you are wrrmtly subjoa to hadorp wittYSOldusg tsecauso a undcreportirlg interest or dividends on yo« tax rotum f-or real estate tnvtsaclioru, h«n 2 does rat appy. For mortgage interest paid, the acquisition « abarfdorvnant of scczrod property. carxallallorl a debt, oorrtridRior>; to an individual rotuxnorrl enangwnmt PRAT. and t7enerafry paymeras other roan irtnesi and Oividands, you wo not rogtired to 519n rho Corlifica8on, txrt you rtaat provide yea aortae TLY. (Afsq sae Part Ill Instructions on pogo 2) Sign ~\ Here sr.........` . ~ ..,. i n I? _,. .. ' ScUiom lO(ClOnCeS e/a !O fh0 /RferT39/ Revenue Code. propose of Form-A person vvta is -a'equimd to fib an tn{omution return with tta IRS must get your correct ::N to report income paid to you, real estate trartsacti«ts, mortgage interest you paid, the aogttlsition « abandormenl of secured Woptlrty, cartcellation of debt, « eontribudons you treacle to an IRA Use Form W-9 to give your correct TIN to me requester (the person requesting your TN) and. wfrctrapfyiCg#e;-(TJ'[o cer5(y the TIN you are giving is cored (« you era wailing 1« a number to tie rswed), (2) to certify you are rat wbject Io backup withholding, «C3) to claim exemption from backup vrirhndding it you are an exempt payee. owing your correct TIN and making (he appropriate certifications win prevent :main payments Irom being subject to Backup wimholding. Vote: // a requester gives you a Zorn other non a W-g (o mqucs! your T/N, you must rsC the rtrquesfe/s /orm it d is subsranrial~y :miter to (his Form Vy-9. Yhat Is Backup Wiihholding~-Persons naking certain payments to you must vrthtald antl pay l0 the IRS 31 % of Such payments under certain cortditi0ns. This Ls called 'bacWrp wimtalding,' PaytnenLs that could bosubjoct to batlap withtaldrrg include interest, Qrvidends, broker and barter eudlargo trartsaetlons. rents. royaltir., nonempbyee Pay. and certain payments from fshing boat operators Real estate transactions are not subject to barycup withhddrg. l} you give the requester your correct TIN, make the proper certificatbra, and report all your taxable interest and dwiderWS on your tax return, your payments will rat be subject to badap withholding. Paymenl5 you receive will be subject to backup wimho~ng it 1. You do not famish your TN to me . requester, or 2 Tne IRS teas Ina renuester that you famished an incoroct TIN, « 3. The IRS tells you mat you are subject to backup withMlding because you did no[ report all your interest and dividends on your tax return (for reDOrtable interest and dividends Dory), or 4. You do not cMify to me regVCSIM mat you are not wt>;ect to backup wimholding under 3 above (tor reportable interest and drviderid accotlrris opmtod after 7983 oN», « 5. You do not certify your TIN. See the Part III Instructions («eirceptbru,•> ~'--. Certain Payees and payrrients ere ~ .. ~-- exempt from backup wimhddng and information reporting. Sao the Part II Instructions and the separate Lsstrarctloras for the Requester of Forth W-g. How To Get aTIN.-if you do rat have a TIN, apply for ore knmadately. TO apply, get Form SSS, Application far a Sodas Security Number Card (tor hdlvidtlals), hem your local office of the Soaal Seauily. Administration, « Form 55-4, Appficalion for Employer Identification Number (for businuses and all other en6lies), from your local IRS omce. If you do not have a TIN, write "Applied For in the space 1« the TIN in Part I, sign and date ttx loan, and give It to the requester. Gerleraly, You w@I than have 60 days to get a TIN arW give a to the requester. If me requester does not receive your TIN wimin 60 days, backup wimhdding, it applicable. will taogin and continue until you famish your ?1N: _ 17 Farm W-9 (aev. 3.9a) CITY OF r~tfaortc'c b"eucls - ~lo~udet June 15, 1948 CITY OF ATLANTIC BEACH BID N0. 9798-20-RE-BID ADDENDUM U1 1200 SANDPIPER LANE ATLANTIC DEACII, FLORIDA 32233-4351 TELEPFIONE (904) 247-557& FAX (9(1-II 347.5&19 The demolition of the existing lifeguard building will be included in the contract price for the construction of the new lifeguard building. PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM Q1 BELOW AND RETURN WITH YOUR BID. I HEREBY ACKNOWLEDGE RECEIPT OF ADDENDUM $1. The GreatM(erfcan BWQen etq ALSOda;or, MC. P.O. Box 14B7/ NAME OF COMPANY: Jed(eorw~e~Fi.3~2361eT- BY: r, ACORD CERTIFICATE OF L ABIL ITY INSURANCE CSR BB DiTCtw.woml .: ... .. _. ... -~~ ~ ~ I ~~ ~ ~ ~ :.., :.,__ _.. GREAT-2 ~ ~ 06 29 98 R1oouDEN ~ ~ ~~~~ ~ ~~ - THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION McNeill, Hall i Garrison ONLY AND CONFERS NO RIGHTS UPON THE CEATIFlCATE 1211 North Third Street HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Box 50069 ALTER THE COVERAGE AFFORDED BY THE POIJCIES 80.0W. Jacksonville Seach FL 32240-0069 COMPANIES AFFORDING COVERAGE McNeill, Nall L Garrison coMPANr A Everest Nationsl Insurance CO Iln,r Na. 906-249-2345 Fu NP. INtUNED COMPANY B COMPANY The Great American Builders C 4575 St. John's Ave., Suite 2 Jacksonville FL 32238 COMPANY p COVERAGES ..: :~: ~ -:~ ~-. a: ! .~:.; THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOfl 7ME PoLICV PERI00 INDICATED, NOTWITHSTANDING ANY flEOUINEMENT, TERM OR CONDITION OF ANV CONT1iACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR MAY PERTAIN, THE INSURAN CE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAV HAVE BEEN REDUCED BV PAID CLAIMS. Cp TYPE OF INENiAMCf roUCY NUMBER roUCT EFFECIiVE roUCY EXRRATION LMTi LTR GATE D.IB1/DDmI DATE DAMmDmI GEN ERAL UAiIUTY GENEIUL AGGREGATE t COMMERCIAL GENERAL UABIUTY PRODUCTS-COMPAIP AGO t CWMS MADE ~ OCCUfl PERSONAL F ADV INJURY i OWNER'S i CONTRACTOR'S PROT EACH OCCUftI1ENCE t FBE DAMAGE Wry ar h~l i MEO EXP UVn ar prwN 1 AVT OMOM{E DA&UTY COMBINED ANGLE LIMIT i ANY AUTO ALL OWNED AUTOS BODILY INJURY i SCHEDULED AUTOS ~u w'Fp111 HIRED AUTOS BODILY INJURY t I NON-0WNED AUTOS Pr Kctanl IIOPERtt DAMAGE i I GARAGE UA&UTY AUTO ONLY - EA ACCIDENT i ANY AUTO OTMfA THAN AUTO ONLY: "~ / .)~:I EACH ACCIDENT t AGGREGATE t EXCFbf UAYUTY EACH OCCUMENCE t UMBRELLA FORM AGGREGATE t OTHER THAN UMBRELU FORM i ' WORXfNi COMRIiAiIOM AMD WC STATIA OTH I 1 ' '.l EMPLOYERi' DAiIUTY EL EACH ACCIDENT F SOO OOO THE PROPRIETOR/ Z INCL 2700000826971 08/05/97 08/05/98 0.DISEASE-roucr UMIT s500 OOO PMTNERS/E%ECUTIVE OFfICfAS MF: EXCL aDISEASE-FA EMPLOYEE t ZOO OOO OTMOI DFdCRIEION OF OIFNATIONiADCATIONENE)/CLEiIiIECIAL ITEMi PROJECT: Bid No.. 9798-20 Re-Bid Con struct new lifeguard station and demolition of existing lifeguard build ing is Atlantic Beach CERTIFICATE HOLDER : ~ . CANCELLATION -- :/ % , ; ~ i S i : ! ~- ,~~ , ., ~~~~ ,. ,~ / , ~ ,,. ., . , , a, . ., . . CZTYJ-1 iNOU1n ANT OFTK HOVE DFI[CIOBFO roLN:IU FE CANCaiiD i6011ETK EXRMTION DATE TNFN[Of, TK IBS11M0 COMPANY WILL pDEAVOR TO MNL 3O DAYi wRnEN NOTICE TO iK Ca1TIRCATE wDlael NM1m TO TK L6T, C1t1E Of AtlentlC $eeCh i~JEFNlUNE70MNLEUCHNOTN:FLNAUMroiENOO{UOA710NORaArurY 1200 seadpiper Lane , L 32233 Of ANT pNO UqN TK COMI ,Ri AawRf 011 BfTATiVFi. Atlantic Seach P AUIMDRFD IVTRFIENTATNE /, ^''~ ~,/V McNeill, Nell i aerrison ACORD 26-5 (718') ' -` /• %. / ••. -% ,,, %/ • , ,. ;-,/ •• • .,.,z_, ~ .. :.e /%.i i..x-;',.o ACORD COf{P,OMTIOIE.,790R; F _.....~ ., ..: ..,. i ,..-,,..., ~ .....I .-,. ACORD 'I /~+T O ~LIAB:IL C~ ° i , y. ,~j.;-,, 1 J~1T i '~ ~~ °i) DATE (MMIDD/YYI _. ~. T( I~$ U ~2~ `t ~ - ~ - , . ~ , , ,,., , D6,3D/96 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE POAG SURETY & INSURANCE SERVICES MOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 6251 PHILLIPS HIGHWAY, SUITE 6 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. JACKSONVILLE, FLORIDA 32216 COMPANIES AFFORDING COVERAGE 904-739-8020 ~ coM ANr ^ TRAVELERS INSURED THE GREAT AMERICAN BUILDERS COMPANY & ASSOCIATES, INC. I B __-_ ___- P. O. BOX 14877 COMPANY I JACKSONVILLE, FLORIDA 32238 C _ __-.__ COMPANY D COVERAGE xy' .~-~afti !~~'*r"Tits+alw+HYh!?4A'1~.~.eF3tlr..s:.vii_tii>;?t~tr~'~`aar~/}i~s'.'~nr.~ ~ ~ .a• •i . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICV PERIOD INDICATED, NOTWITHSTANDINGRNY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, 7HE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PND CLNMS. - Cp TYPE OF INSURANCE LTR I POLICY NUMBER I PDUCV EFFECTIVE DATE IMwoINYY) I PoucV EXPIRATION DATE (MM/DOM1 LIMITS GENERAL LUU3ILITY - 66078UY1605 I 03/14/98 D3/14/99 GENERAL AGGREGATE I f 1 QQQ 000 A I X COMMERCUIGENERALLIABILITY I PRODUCTS-CAMPgPAGG f 1 000000 ~~CWM$MADE I JOCCUR ~ ~ PERSONALb ApVIWURY i f SOO OOO I '~ OWNERS b CONTRACTOR'S PROT FACH OCCURRENCE f $QO QQQ ~I I FVtE pAANGE (My one Ne) f 300 000 ~~ I I MED ENP (Amy One pPnan) f 5000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMB f ANY AUTO I~ ALL OWNED AUTOS I ~-- I I SCHEDULED AUTOS I BODILY WJURY f (Per person) I ~ HIRED AUTOS BODILY WJURY ~ f I i NON-OWNED AUTOS (Per FCaOeN) I 1 i PROPERTY DAMAGE I f GARAGE LIABILITY ~ j I I AUTO ONLY-EA ACCIDENT f ANY AUTO ~ ~ ~ OTHER TW W AUTO ONLY: ~ C ~ EACH ACCIDENT f AGGREGATE ~: EXCESS LIABILITY I EACH OGGVRRENCE f ~~ UMBRELLA FORM AGGREGATE f ~ OTNER THAA UMBRELU FORM ! I S WORNERS COMPENSATION AND I WL STATLL OM idfilyTS ~ ~ !R EMPLOYERS' IUBIIITY I ~ I EL EACH ACCIDENT I S _ TxE PROPNETOw t~INCL EL OISFASE-POLICY LVAR ~S PMT4ERST;ECUiNE OFFNLRS ARE: I iEXCL; ( EI DISEASE-EA EMPLOYEEjf A ~I~I~~LLATION FLOATER 680780Y1605 I 03/14/98 03/14/99 $150,000 ;CONTRACTOR EQUIPMENT 100.000 DESC W PTION OF OPERATIONSIIOCATION$NEWClE515PECULL ITEMS RE: CONSTRUCTION OF NEW LIFEGUARD STATION AND DEMOLITON OF EXISTING LIFEGURD STATION IN ATLANTIC BEACH CERTIFICA -HOLD ''d ~~~ ` `' " EL•L`A sNOULO ANT OF 7NE wsovE 0lSCMBED FOlM1E1 sE CANCELLED BEfOR! M CITY OF ATLANTIC BEACH EAPIRATTON DATE THEREOF, THE IssaND COWANY WILL ENDEAVOR TO MAR P. O. BOX 51389 30 WYf WRITTEN MOMETO THE CERi1FIC/1TE NOLDEIINYED TO 7HE LEFT. ~, JACKSONVILLE BCH., FL 32240 svr FNLVRETOMAlLSUCN NOTICESMNLIYPOSE NOOlLKFATbN oRLU)BRrn OF ANY NIMD UPON iN! CAM-ANY. R! AGENTS OR RE-REIENTATNE3. AIKRO(tR~tj q~ES~J(TATNE NOBEL INSURANCE COMPANY GENERAL POWER OF ATTORNEY 657126 KNOW ALL MEN BY THESE PRESENTS, That NODEL INSURANCE COMPANY haz made, constituted and appointed, and by these presents does nwkc, constitute and appoint Fitzhugh K. Powell, Sr., Fitzhugh K. Powell, Jr., Stanley L. Storey or Robert Thomas Theus iB We and lawful attorney-in-fxt for it and in its name, place, and stead to execute on behalf of the said Company, ss surety, bonds, undertakings and eontracks of suretyship to be given to ALL OBLIGEES provided that nu bond or undertaking or wmract of suretyship executed under this authority shall exceed in amount the sum of ********Five million dollars ($5,000,000)***'**" This Power of Altomcy is granted and is signed and scaled by facsimile under and by the authority of the following Resolution adopted by the Board o(Directors of the Company on the 24th day of August, 1995. "RFSOLVm, that tM Cluirman of Ne Doard. Ne Viu Quirman of the Ooard, the President an Eaewlive Viu Pmidmt or a Senior Viu President err a Vice Resident of th< Company, h, and that exh a any of them is, authdiud to execute Po+vers of Auamry quilifying the auomey-in-Gn caned in the given Power of Attomry m execute in behalf of the Company, bonds. undertakings and all comxu o! sumyship; and that an Assistant Viu Resident, a Seuaary err an Assistant Secretary be, and thn exh or any of them hereby is. authoriud to m+eY the ezecmion of any such Pmrer of Anomry, and to mlach Nttda the seal of the Company. FURTHER RESOLVGD, that the sign.tu:es of wtl+ oDic:rs and the oil of the Company maY M affixed to any such Powcr of Mtomry or to any certificate relating thereto by (xsimilc, and any wch Power of Auanq w• ec~.:Gcxe bearing wch facsimile sigrYturn err facsimile rat sIYII be valid and binding upon the CampanY when w affixed and in the (wore wish respcn to any band, undena{:ing or canuxt of smeryshi0 to which it is xtacbed." In 1Vimtls vlTereof, NOOF~. MSURANCE COMPANY hzs surd its oRciil seal to be hcrcumo affixed, and these presenb to be signed by ou of its Viu Residents and attested by one of its Auistan! Vice Residents this I Y day of October, 1995. AtlczC ~i~!: ~.~i ~~. SEAL ~' ~ ~ . William Osceola Cxxdon, Auistant Vice P¢sident ~ STATE OF GEORGIA } ss: COUNTY OF DEKALB NOBEL INSURANCE COMPANY By Snit B. Askew, Vice President On This Ise day o(October, 1995, before me personally came Cmil B. Askew, to me knosm, who being by me duly swam did depose and say that he is a Vice President of NODEL INSURANCE COMPANY, the corporation described in and which exttuted the above insWmcnL that he knows the seal of the said corporation; that the seal amxed to the said insWment U such wrporete seal; That it was 40 aRzed by order o(Ihc Board o(Dircctors of said corporation and that he signed his name thereto by like order. orrtcut SERE -. lfla)PA Y. IaPE .ice YY eOarWSagY EifOWE J zueusr s.,aae CERTIFICATE Lenora N. Cape 'NOTARY PUBLIC My Commission Exp'ues Auguri 3, 1998 I, Nc undersigned, an Assistant Secretary of NOBEL INSURANCE COMPANY, a Tezaz corporation, DO HdREBY CERTIFY that Ute foregoing and attached Power of Attorney remains in full (oru and haz not been revoked; and fuMertnorc That Ne Resolution of the Board of Dircaors, set forth in the said Power of Altomcy, is now in force. Signed and scaled at the city of Atlanta in the Sute of Georgia. Dated the 15 [ .~"""~~~ ..~bvressa ; :•. '•. SEAL.': day of July .19 98 - Chutes B. Cape. Assisun:5ttreury ~~ NOBEL INSURANCE COMPANY SUITE 402 2296 HENDERSON bIILL ROAD ATLANCA, GEORGIA 30345 BID BOND BOND NUMBER: BID DATE: July 1, 1998 KNOW ALL MEN BY THESE PRESENTS, That we, The Great American Builders and Associates, Inc. (hereinafter called the Principal), as Principal, and NOBEL INSURANCE COMPANY, a corporation, organized and existing under the laws of the State of Texas and authorized to transact a general surety business in the State of Florida (hereinafter called the Surety), as Surety, are held and firmly bound unto City of Atlantic Beach, Florida (hereinafter called the Obligee) in the penal sum of Five percent ( 5 %) not fA exceed Dollars ($ )for the payment of which the Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, finely by these presents. THE CONDCI'ION OF THIS OBLIGATION is such, that whereas the Principal has submitted or is about to submit a proposal to fire Obligee on a contract for Construct a New Lifeguard Station in Atlantic Beach NOW, THEREFORE, if the Obligee shag accept the bid of the Principal and the Ptindpal skull enter into a contract with the Obligee, and provide a performance and payment bond with good and suffident surety for the performance of the work under such contract and for the payment of labor and materials famished in the prosecution thereof, or N the event of the failure of the Principal to enter into such contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid, thm this obligation shag be null and void, otherwise m remain in f•,dl force and effect. The obligation of the Surety under thu Bid Bond u conditioned upon the awarding of the contract by the Obligee within sixty (GO) days from the bid opening, or such lesser time as is specifically designatedvt the bid documents. Signed and Sealed this 15 t day of July 19 98 , in the presence of: The Greac American Builders and Assoctaies, I Prindpal BY: (Seal) Title NOBEL 1 NC • CO ANY BY: (Seal) Attorney- - ad, obert T. Theus CITY GF ATLANTIC BEACH ~~/~//-DOCUMENT REQUIREMENTS CHECKLIST L v 1 BID BOND (if required on this project) '. ~ ORIGZNAL Insurance Certificates (copies, Xeroxes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, showiny they have obtained and will continue to carry Worker's Compensation, public and private liability, and property damage insurance during the life of the ~~,///contract. 1 1 Three (3) references form companies or individuals for whom the bidder has completed-work or provided a product during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on past rojects is UNACCEPTABLE. Proof of Building Contractor's Licenses (copies are acceptable) ~, Siyned Dopy of Document Requirements Checklist. The above requirements have been noted and are understood by the bidder. ~^ ~ S DATE: (Bidder or Ayent) BID xo.~l~i8-20- ~ d~, The Great American Builders and Associates, Inc. ccc os9oos 457551 )oMe Avenue, Suite 2 Jaeksonvilk, FI. 32210 9oa-387.4600 904-387-0601 fax PROJECT: CONSTRUCTION OF NEW LIFEGUARD STATION AND DEMOLITION OF EXISTING LIFEGUARD BUILDING AT ATLANTIC BEACH. QUALIFICATIONS Water/Sanitary Sewer does not include lift station if required. It is assumed that a gravity line will suffice for the project. We assume that this line will be no deeper than five (5) feet below ground. Furthermore, no trench safety measure costs have been included for any utility work. It is estimated the project will take a maximum of (90) ninety days to complete, based on the scope of work for the base bid. Payment for the project will be made in draws, where as a pay request will be submitted on or before the 25th of each month and payment will be made by or before the 10th of the following month. BID N0. 9798-20-RE-BID - CONSTRUCT NEW LIFEGUARD STATION TOTAL BASE BID: S 49,000.00 Forty Nine Thousand and No/100********************** (Dollars) ALTERNATIVE l: S 4,568.00 Four Thousand Five Hundred Sixty Eight and No/100*** (Dollars) ALTERNATIVE 2: # 500.00 Five Hundred and No/100***************************** (Dollars) ALTERNATIVE 3: # 560.00 Five Hundred Sixty and No/100*********************** (Dollars) SUBMITTAL: The Great Pmesican Builders and Associates, Inc. BIDDER 4575 St.'Johns Ave., Ste. 2 BUSINESS ADDRESS Jacksonville, FL 32210 CITY, STATE 6 ZIP CODE DATE: July 1, 1998 BY: Gregory A. Bowles President TITLE -19041387-4600 BUSINESS TELEPHONE CONTACT PERSON: Gregory A. Bowles TELEPHONE NUMBER:{904) 387=4600 **SEE QUALIFICATIONS** CITY OF ~tlctsctic S"eac! - 17Cacuta June 15, 1998 CITY OF ATLANTIC BEACB SID N0. 9798-20-RE-BID ADDENDUM it 1200 SANDPD?ER LANE ATLANTIC BEACH, FLORIDA 32233-4381 TELEPHONE 1904) 247.5818 FAX 1904) 247-5819 The demolition of the existing lifeguard building will be included in the contract price for the construction of the new lifeguard building. PLEASE ACKNOWLEDGE RECEIPT OF THZS ADDENDUM 61 BELOW AND RETURN WITH YOUR BID. I HEREBY ACKNOWLEDGE RECEIPT OF ADDENDUM ~1. NAME OAF COHPANYT: ~/JQ-~LJ()-~ti-'l¢., (~(~Q IGNATURE ,, arch of F<oamA _ _: AC# _ .4.2 2 3 4 2 8.' D.paNmM N ~n~aw and prolusroaal R.OeUgoe _ ICB -0006834 10/23/1996 96011495 ~CERTIFIEO BUILDING CONTRACTOR '. D04LING~CONSTOCO A ' IS CERTIFIED ~°1ea°""01Eda''489 Fs. Eyratlmo~ie:AUG 31. 1998 . Dowling Construction Company 241 Atlantic Cilva., #5 • T)eptune Cieacls, sC 32266 • (904) 246-1833 Bid_I3o _9798 20-12E-BID Neat Life;Guard Station Jack 8s Vicki Taylor 2221 Barefoot Trace Atlantic Beach, FL 32233 (904) 249-0634 Linda Barefoot 505 15~ Avenue North Jacksonville Beach, FL 32250 (904) 246-9297 Betty Grissom, Director Discovery Montessori School 485 6~ Street Jacksonville Beach, FL 32250 (904) 247-4577 STATE OF FLORIDA DEPARTMENT OF LABOR AND EMPLOYMENT SECURITY DIVISION OF WORKERS' COMPENSATION CONSTRUCTION INDUSTRY CERTIFICATE OF EXEMPTION FROM FLORIDA WORKERS' COMPENSATION LAW FEBRUARY 28, 1995 This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation Law. EFFECTIVE DATE OF EXEMPTION 03/18/95 EXEMPTED INDIVIDUAL NAME DOWLING HEYWOOD A BUSINESS NAME DOWLING CONSTRUCTION BUSINESS ADDRESS 113 4TH STREET 263-74-9741 591732841 ATLANTIC BC, FL 32233 NOTE: Pursuant to Chapter 440.1C(11,(g1,2 F.S., a sole proprietor, partner, or an officer of a corporation who elects exemption from the Florida Workers' Compensation Law may not recover benefits of compensation under Chapter 440. AUTHORIZED SIGNATURE PLEASE CUT OUT THE CARD BELON AND RETAIN FOR FUTURE REFERENCE STATE OF FLORIDA DEPARTMENT OF LABOR AND EMPLOYMENT SECURITY DIVISION OF WORKERS" COMPENSATION CONSTRUCTION INDUSTRY CERTIFICATE OF EXEMPTION FROM FLORIDA WORKERS' COMPENSATION LAW NOTE: Pursumt to ctlepter 440.10111.Ip1,2, F.S.. ~ Sole protrietor, partner, or olticer of ~ torpwnian who elects esemplian from the FloriW Workeri COmPan5n10n law may not recover benefits or tompen5nion unAer Chapter 440. EFFECTIVE GATE OF EXEMPTION 03/18/95 EXEMPTED INDIVIDUAL NAME DOWLING HEYWOOD A SOCIAL SECURITY NUMBER 263-74-9741 BUSINESS NAME DOWLING CONSTRUCTION FEDERAL IDENTIFICATION NUMBER 591732847 BUSINESS ADDRESS 113 4TH STREET ATLANTIC BC, FL 32233 CUT H AUTFgRIZED SIl74ATURE • Carry bottom portion on the job, keep upper portion for your records. ACORD CERTIFICATE OF LIABILITY INSURANCE~SR MT °"'E'"""A°°^"' _ DOWLI-1 06/30/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Nillegasa Wilson 6 Cowan, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 415 North TF.ird Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Jacksonville Beach FL 32250 ~ COMPANIES AFFORDING COVERAGE William S. Wilson, Jr. c~AM' Pnme NO. 904-249-5667 F No. 904-246-1566 A Maryland Casualty Zns. Co. INSURED - GOAIPAM B Dowling Construction Co. wAmAM Heywood A. Dowling C 113 Fourth Street Atlantic Beach FL 32233 ~~~, p COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF WSURAHCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLM;Y PERgD INDICATED. NOTWITHSTANDING ANY REOUIREMEM. TERM OR CANDITgN OF ANY CONTRACT OR OTHER DOCUMEM WITH RESPECT TO WHICH THIS CERTIGIUTE MAV BE ISSUED OR 1MY PERTAW. THE INSURANCE AFFORDED RY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSgNS AND CONDITpNS OF SUCH POLICIES. UNITS SHOWN MAY HAVE BEEN REDUCED BY PAq CIAIMS. ~ LTR TYPE OF NISIAiANCE PoUCY NUMBER POLICY EFFECTNE POLICY E%PIRATgN LMMTS DATE (MMgWYY) MTE IArAIDDIYYI GE NERAL LL1eLITY GENERK AGGREGATE fl OOO, DDD A X COlJ:IEF.. W_tiENERQ LNBILRY SCP 32526841 01/27/98 01/27/99 vaonurs~coA+P.gP AGG s1 000 000 G/VMS MADE ~X OCCVR I PERaONALb ADV INJURY , , fSOO DDD , OWNER'Sa CONTRACTOR'S PROT EACH OCCURRENCE fSOO, DDD FATE DAMAGE (AM aIM TieI f 5D DDD MED ExP IAM aro paryonl f 10 , 000 AUT OApBILE LVIBLT' AM AUTO COMBINED SINGLE LM11T f AIL OWNED AUTOS BODLY BUURY f SCHEDIRED AUTOS IPa Persvp HIRED AUTOS BODILY MUURY f NON-0WNED AUTOS (Ptt xnJaVl PROPERTY DAMAGE f GAMGE LU&LITY AUTO OILY-EA ACGIDEM S AM AUTO OTHER TW W AUFO ONLY: EACH ACCgEM f AGGREGATE f ExCES$LIABLrtY EACH OCCURRENCE f UMBRELU FORM AGGREGATE f OTHER iLW/ UMBRELU FORM f WORNER$COMPENSATgN ANp T'C STAT OTH U EMPLOYERS LNBAl1Y ~ T EL EACH ACGOEM f THE PROPRETORI PARTNERS~E%ECUTNE INCL EL 05EASE ~ POLICI' LDIR OFFICERS ARE. ExCL EL DISEiVE.EA EMPLOYEE f OTHER A Property Section SCP 32526841 01/27/98 01/27/99 DESGRIPTgN OF oPEMTgN$ILOCArgNSNEHgLE$I"uPEGAL nEMS CERTIFICATE HOLDER CANCELLATION ATI.AN-1 SI10<LD AHY OF THE ABDVE DESCRIBED POLICES BE CANCELLED BEFORE THE ExPIRATgN DATE THEREOF, THE ISSIRNG CAAPANY WLL ENDEAVOR TO MAL City of Al tantic Beach 1 O WYS WiUTTEN NOTCE TO TIE CLMfIGTE 1101DER NAIED TO T11E LFFT. 800 Seminole Aoad BUT FALURE TO MAIL SUCH NOTICE SMALL uPOSE ND OBLgATgN OR LMBLiTy Atlantic Beach E7. 32233 OF ANYx-q UPON THE COLIPAM.ITS AGEMS OR REPRESEMATNES AVTIgRIZED REPRESEMATNE - ~-1 ~ C . Williaa S. Wilson '~ ACORO 2S5 (1/95) ' ACORO CORPORATION 1988 CITY OF ATLANTIC BEACH DOCUl~NT REQUIRElSENTS CHECKLIST BID BOND (if required on this project). ORIGINAL Insurance Certificates (copies, Xeroxes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Certificate Holder, shoving they have obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. Three (3) references from companies or individuals for whom the bidder has completed work or provided a product during the past 12 months, of a comparable size and nature as this project. Hovever, naming the City of Atlantic Beach as a reference on past I~ projects is UNACCEPTABLE. ~/~) Proof of Building Contractor's Licenses (copies are ACCEPTABLE) Signed copy of Document Requirements Checklist. The above requirements have been noted and are understood by the bidder. . SIGNED: ~~ ~ (Bidder or Agent) DATE: IO ~ 3 DI D I9~ BID N0. ~~,L~S-aQaQ-~.E-r~,~ BID NO. 9798-20-RE-BID -CONSTRUCT NEW LIFEGUARD STATION TOTAL BASE BID: $ 75, 600.00 Seventy-Five 7hausand Six Hundred and No/ 100 (Dollars) ALTERNATNE I: $ 7.500.00 Seven Thousand Five Hundred and No/ ] 00 (Dollazs) ALTERNATNE 2: $ 700.00 Seven Hundred and No/ 100 (Dollars) ALTERNATNE 3: $ 2.316.00 Two Thousand Three Hundred Sixteen and No/ 100 (Dollars) SUBMITTAL: Dowling Construction Company BIDDER By: Heywood A. Dowling. Jr. 241 Atlantic Blvd #5 BUSINESS ADDRESS Neptune Beach, FL 32266 _ CITY, STATE & ZIP CODE DATE: 6/ 30/ 98 ~~ SIGNATURE Oumer TITLE 904-246-1833 BUSINESS TELEPHONE CONTACT PERSON: PETE DOWLING or BRIEN MCIIVERNEY TELEPHONE NUMBER: 246-1833 or 237-4399 Reviewed by City AGENDA ITEM NUMBER: 4~ CITY OF ATLANTIC BEACH ~ ~_~ Q CITY COMMISSION MEETING / U STAFF REPORT AGENDA ITEM: Award of Bid for Lifeguard Building SUBMITTED BY: David E. Thompson, Director of Public Safety DATE: July 6, 1998 BACKGROUND: The City identified the need for a new lfeguard facility several years ago, and the City of Jacksonville committed $40,000 to Atlantic Beach in the Interlocal Agreement For the construction of a new building. The Atlantic Beach budget for this building was $70,000. Mr. William Morgan, Architect, was selected by the City to design the building, and the design was approved by the Ciry Corrunission earlier this year. The City went through the bid process on the project several months ago, and they only received one (1) bid. It was rejected, and the project was advertised again after some minor modifications were made to the specifications to encourage more bids. On July 1, 1998, two (2) bids were received for the project. The low bid was from The Great American Builders and Associates, Inc. After a review of its bid package, it was recognized that the State License that was included in their bid package was not a Building Contractor's License as required in the specifications. Additional concerns were expressed regarding inadequate recommendations that were submitted with the package. The second bid package was submitted by Dowling Construction Company. The bid package was complete and the references have been checked. The Dowling prices were: Base Bid $75,600 Alt 1 Exterior Shingles $7,500 Alt 2 Prewire for alarm $700 Alt 3 Paint Interior walls $2,316 RECOMMENDATIONS: We recommend the awazd of the building of the lfeguazd building to Dowling Construction Company. We also recommend the approval of Alt 2 and Alt 3 for a total of $78,616. The costs exceeding the budgeted amount will be absorbed through Repair and Maintenance and Operating Supplies in the existing budget. The City Commission may want to consider the shingles for the exterior for beautification purposes. ATTACHMENTS: See purchasing paperwork. 3 •~ 7_ l3- 9S City of Atlantic Beach Tentative Budget Calendar Fiscal Year 1998-1999 -yx ']'~~~ Esc- f "`~Date~y , F - a L*`'<<I~ ~ ,5".. ~ ~y-1~ F~:r '~{~j ; + s fx .;'Re utre t1c F ~ "'-.. --;~:= -r, _ _9.--• ..~~~ ~~_~ ~K`(.F'- .:c~~tesponstbili_ty~ June 10 Submit Detail Budget Requests on-line Department Heads June 10 to Review of on-line requests, Meetings with Department City Manager July 10 Heads for explanations and justifications Finance Director Department Heads July 1 Receive Certification of Taxable Value Property Appraiser July 1 to Preparation of Proposed Budget City Manager August 7 Finance Director Department Heads July 20 - 31 State Revenue Estimates provided Department of Revenue July 20 City Commission to adopt proposed millage rate and City Commission schedule a public hearing to consider the Tentative Millage Rate and Tentative Budget. This information is to be presented to [he property appraiser within 35 days of Certification of Value (July 1, 1998). August 12 Proposed Budget submitted to the City Commission Ciq~ Manager Finance Director August 24 Tax notifications to be mailed within 55 days of Property Appraiser Certification, (TRIM notice of proposed property taxes). August 17 to Cit}• Commission Workshops to review Proposed Budge[ City Commission September 3 City Manager Suggested meeting dates: Monday, August 17th; Finance Director Wednesday, August ]9`" and Wednesday. August 26th. Department Heads August 28 Advertise in paper for public hearing on adoption of Property Appraiser Tentative Budget and Proposed Millage (the property City Clerk appraiser will also notify property tax payers with TRIM Notice ). September 3 to Must hold public hearing to adopt the Tentative Budget City Commission September 18 and Millage (F.S. 200.065 ) September 25 Publish Trim notice in local newspaper Finance Director September 28 Final Hearing to approve Budget and Millage Rate City Commission JUL-Ny-yu IMU V1:3! HM Ht lar.t iG Beacr~ P U yyV"V- p, yl Possible locations' Southwest of the Wastewater treatment plant, Donner Rd. • Rose Park-Comer of Rose and Orchid St. ' 1600 Block of Francis Ave.-South of DCDC office 1600 Block of Francis Ave.-Northeast of DCDC office gardener. A key deposit of S wHl be charged for each key issued. Waiver of Liabiliri: THE INDIVIDUAL OR GROUP SIGNING THIS APPLICATION AGREES TO PROTECT, DEFEND, HOLD HARMLESS AND INDEMMFY THE CITY OF ATLANTIC BEACH AND ALL OF ITS AGENTS 8e EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, ACTIONS, LIABILITIES, LOSSES AND EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES) ALLEGEDLY OR ACTUALLY SUFFERED BY ANY PERSON(S) (INCLUDING BUT NOT LIMITED TO) INJURY TO OR DEATH OF PERSONS OR DAMAGES TO PROPERTY ARISING OUT OF OR IN ANY WAY RELATED TO (EITHER ALLEGEDLY OR ACTUALLY) THE NEGLIGENCE, WORK OR ACTIVITIES OF THE INDIVIDUAL OR GROUP SIGNING THIS APPLICATION OR ANY OF THEIR OFFICERS, AGENTS AND EMPLOYEES OR VOLUNTEERS AND INCLUDING, BUT NOT LIMITED TO, THI; JOINT, CONCURRENT OR COMPARATIVE NEGLIGENCE, IF ANY, OF THE CITY OF ATLANTIC BEACH IN CONNECTION WITH THE COMMUNITY GARDEN, EXCLUDING LOSS OR DAMAGE TO PROPERTY AND INJURY OR DEATH SUFFERED BY ANY PERSON ARISING SOLELY FROM THE CITY OF ATLANTIC BEACH'S OWN ACT OR NEGLIGENCE. I hereby agree to the conditions and waiver of liability contained herein and acknowledge that this document sets ont the fall agreement between the City of Atlantic Beach and myself: PRINTED NAME: SIGNATURE: DATE: CITY OF ATLANTIC BEACH PARKS AND RECREATION COMMUNITY GARDEN USE AGREEMENT This agreement is made between the CITY OF ATLANTIC BEACH, hereinafter known as "The City" and _ hereinafter known as "Gardener," this day of , 199_, for the period of through ,subject to the following conditions and all applicable rules, regulations and ordinances. This agreement provides certain rights and imposes certain limitations on the use of municipal property known as the Community Garden as follows: Responsibilities: 1) This agreement shall be good for one yeaz. 2) The Garden Parcel use fee fora ] 0 X gazden parcel, in the amount of S shall be paid to the City prior to commencement of work. 3) Gazdener shall provide and be responsible for ail necessary tools and shall not store such tools on-site. 4) Gazdener shall rrraintain their parcel in a ck~n and weed free condition throughout the term of this agreement. Failure to do so may resuh in the termination of this agreement and the revocation of the Gardeners rights to use the parcel. 5) Gazdener shall not damage or cause to be damaged, through action or negligence, other garden parcels. Such damage may result in the termination of this agreemert and the revocation of the Gazdeners rights to use the pazceL 6) Gardener shall be solely responsible for harvesting crops from their assigned parcel This in no way prolu'bits Gardeners from cooperative efforts in the cuhivation and harvesting of garden crops. The City encourages such cooperation, however each - gardener remains individually responsbk: for their assigned parcel 7) The use of toxic, flatrur~able or otherwise hazardous chemicals within a Gardeners parcel must be approved by the City prior to the application of such chemicals. 8) The City shall provide the initial site preparation including fencing, tilling, pazcel demarcation and fertilizer. 9) The City shall provide water spigots at several bcations whhin the garden for use by gardeners. 10) The City will provide locks fot the gates to the gazden and will issue one key to each 3~ ~-~~-9g MEMORANDUM TO: Jim Jarboe, City Manager FROM: Timmy Johnson, George Worley II Lt r'v~ DATE: July 9, 1998 RE: Development, and Operating Policies for a Community Garden Attached are proposed guidelines for the development and operation of a Community Gazden. Included are advertising suggestions, eGgbility requirements, a method of gazdener selection if there aze more applicants than garden parcels, hours of operation, and fees. Also attached is a Use Agreement containing responsibilities and a Waiver of Liability. We understand the City Attorney will need to review this, however the basic format is in place. Any additiorts, deletions, or alterations that you desire will be incorporated and forwazded to Alert Jensen for review. Staff has estimated the costs of starting up a Community Garden as well as ongoing expenses as follows: Four foot chain-link fence $3,000 Soil prepazation/tilling $1,500 Sprinklers/Spigots $400 Work Table $100 Annual Watering $700f These costs can be greatly reduced by soliciting and using donated materials for the fencing, table and soil preparation which would reduce the start up costs to as low as $400 t. Based upon the plot layout proposed by the Recreation Advisory Board, and assuming the charges shown in the attached guidelines, the City will take in approximately 5360 in user fees. This will offset approximately'h of the watering costs. Charging higher plot fees may deter a larger percentage of interested gardeners and may eliminate much ofthe participation from icnntediate neighborhood residents. Failure to involve area residents will compound the potential for vandalism by disenfranchising the neighborhood residents. Without participatory interest in the garden, neighborhood residents may ignore it rather than contribute a watchful eye for its security. Leaving the fees as proposed will require the City to continue to supplement the garden, but will encourage greater neighborhood participation. § 2-368 ATLANTIC BEACH CODE Sec. 2.388. Fees and charges. In accordance with the provisions of section 2-367 herein, the following fees and charges are approved: Aceident and other public reports issued by the Atlantic Beach police depart- ment or fire department (each coPY)-••••••••••• ..................... $ 3.00 Application for rezoning ................................................ 100.00 Application for rezoning to amend Comprehensive Plan .................. 250.00 On approval of zoning change, an additional ............................. 250.00 Application for use-by-exception ........................................ 100.00 Application for variance ................................................ 75.00 Zoning pamphlet ...................................................... 15.00 Zoning maps .......................................................... 5.00 City clerk lien letter ................................................... 6.00 .~ Copy machine, per copy (first two copies free to senior citizens)............ .10 Backhce (including travel time), minimum two hours portal to portal, per hour .............................................................. b0.00 Labor, all departments, actual cost plus 30 percent for fringes Mud hoe. Per hour ..................................................... 15.00 Trucks, each {including travel time), per hour ............................ 20.00 All tractors (including travel time), per hour ............................. 35.00 Bush hog. Per hour .................................................... 15.00 Materials, cost plus 10 percent for handling Bore machine, per connection ........................................... 60.00' Duplicate audio tape ................................................... 15.00 Occupational license listing ............................................ 10.00 (Ord. No. 5-85.15, § 1, 1.13-86; Ord. No. 5-86.18, § 1, 1.12.87; Ord. No. 5.87.19, § 1, 8-28.87; Ord. No. 5.93.23, § 2, 2.8.93; Ord. No. 5.93.24, § 1, 10-25.93) Supp. No. 14 196 ~T~ nezt page is 24b] ~~ CITY OF 7_ ~3' ~b ~lla~tk ~eaek - ~Caaida. b 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233.5345 TELEPHONE (904) 247-5800 \ FAX (903) 247-3805 •aw~ SUNCOM 852-5800 July 8, 1998 To: The Honorable Mayor and City Commissioners From:: Maureen King, City Clerk At the City Commission meeting on June 22, 1998, J.P. Marchioli requested that he be furnished, at no charge, a complete agenda packet for the Round Table group. Mr. Marchioli had previously made a similaz request to this office and was advised that we would be happy to furnish him with a copy of the agenda but we would have to charge him $ .10 per page in accordance with Section 2-368 of the Atlantic Beach Code of Ordinances. If it is your desire to provide Mr. Mazchioli with a free agenda packet, it will be necessary for you to authorize this office to do so. ~nglancl r_ E NCINEE RS • P LANN taati~ ~~__~ 3131 Sc. Jonns Blutl Road 5 I ,~~I~I\\{ 'll~r ,inc. E PQQ1U V v ]APE ARCHITECTS '' J rC ,_n"VVVV U' ~ 3p Pa.: (904)646-9485'..7 o~ Q`~ r ~~ ~' `~'Z" ~ ~ ~~ r Invoke ~iF126 ~•' cby or AtAntk Beacn Departrnenl 07 Pudk Wwks 1200 sandpiper 1-aM Atlantk Bexh, Florida 32233 J~ 't Attn: Mr. Robert 9. Koso P.E Professional Servkes complNed iMOUgh Novembtr 25, 19971n ac. Proceed dated March Z6, 19%: WATEgMgIy~gB).~F • Aw96Oz 2 CONTRACT ITEM ~n ~~/ .J-y - AMOUNT Fly! , ,: !)>•., i' ' O r , _, , ( I ' / t 1997 Oq cJ~ :; .1 .1 J J ~ ulion a Sewvga ~-• _:. ement i : 2 (... 4 - ~ ....... -., .,,...and Nolke to \~ T PERCENT PREVIOUSLY EARNED Partt Survey f 21,77900 100.OOY S 2177900 i OOD; S S 21,779.00 PaR 2 Project No. 1 -Sailfish Water Llne 20,000.00 11b 00% 20000 00 . Q CO':: 20,000.00 Part 3 Project No. 2 6 3 • Data Collection a Prei. Design 4,617.00 t00.00Y 4,61700 .;c%DAO 4,617.00 Part! Project No. 2 8 3 • Pttmiltiry 0.00 .000% 000 :,Q.OQ': 0.00 Part6 Project NO.2-COnWUCtion Documents 61,575.00 Ay.36% 5642500 7,52S,OQ: 59,950.00 Par16 Project No. 3 • Gonstructien Documents 39 93d_00 1~5.93Y 36 74100 --i.,. T~Q9i. 34,309.00 Part 7 Geetechnical Imntigation 119.00 100.00% 119.00 ::j`cO.00s 119.00 PartB AfsceOarreolrs 4,394.00 17.61% 3,759.66 i:3 ;x3l.~;. 3 996.05 r , ORIGINAL CONTRACT AMOUNT 5-1156,71400 - •+95.12Y - -- -- S 145763.66 -- -- f„',~yM1'~.~-' f-149070.C5 --- . . 3~1S1039 SEWE R REHABILITATI~N_,~5~¢UI'~ ° ''1l `~-S 1 ~ 73 ~ CONTRACT PERCENT PREVIOUSLY ;C.UR. IZENT_:; EMNED ITEM ~ ~~~ 3 AMOUNT r COMPLETE INVOICED iNNINCE ~"-: TO-0ATE Part1 Surrey S 11,60100 t00.ODY S 1140400 f! „004: f 11,604.00 Part 2 Project No. 1 -Sailfish Water Llne 0.00 O.OOY 0,00 %i:;(G,06i 0.00 Part 3 Project No. 2 d 3 -Data CoOecoon d Prel. Desgn 4,617.00 100.00% ~ 61700 >~ft.bD-- 4 617.00 Part 1 Project No. 2 8 3 - Permiltirg 0.00 O.OOY 0.00 $: Q.OPi 0.00 Parts Proect NO.2-Construction Documents 61,57500 97.36% 5642500 ~ 16;2Sfi0_: 59,950.00 Part 6 Project No. 3-Construction Documents 39.971.00 ~ 95.93Y 36,761.00 :--., 1;52S;OA:: 36,309.00 Part? Geotechniwllnvestigation 439.00 ~ 100.OOY 439.00 ;;:::9,00:; 639.00 PaR 6 Misutlaneow 22.520.00 20.51% ~ 364AT .36:: ~'.:.,. 4,617.43 ORIGINAL CONTRACT AMOUM S 111 28900 - 65.03Y S 116.0.57A7 - f`".g6:: S_ 120136.43 -- 3 X79 310 ~ I 3 ? ~'' f aST9RMWATE~JIQp$Q}[EMEN7~&UQ¢q] `" ~ ~ - ' CONTRACT PERCENT PREVOUSLY CV!~R13IT:" FJIRNt>7 ITEM ~~ /~~ ~ ~ / AMOUNT COMPLETE INVOICED WVDICE':%~:- TO-0ATE Part 1 SurwY S 94.407.00 100.00% S 91.107.00 5.~~''`>-'~O.O,GI S 91.107.00 Part 2 Projttt No. l -Sailfish Water Llne 000 0.00% 0.00 ~;> b.QO' 0.00 Part 3 Project No. 2 8 3-Data Cotkc6on 8 Prel. Desgn 46,152.00 100.35Y 16,313.W `:,''b.00` 16,31].61 Part/ Proect NO.2a3-Permitting 70,10000 117.93Y 73,462.40 ~~;~_~9,'IQOSS:. 83,023.35 Part ti Project No_ 2 "CorWruclwn Documenh 127150.00 100-OOY 116,0.50.00 -~%t•${fQlypC 123,150.00 Part 6 ProjM No. 3 -Construction Documents 79,469.00 95.97% 73,569.00 ~, :~~C,QQ:: 76,619.00 Part? Geolechnicat lnvestgation 7,127.00 92.99% 6,62710 <-.';:COA,Q` - 6627.20 PartB Mracellaneous __26 ~520D_ 91A9% _ 2391365 ': x,066 a2:` 26,0~LI ft.Q I~ ORIGINAL CONTRACT AMOVt4T S 149,557_00 101A7% S 13557329 5.7~~. S 156.1 ldd 81 W k Authonratral N {Diu¢dl Prux ~ 2 ~ t0 000 00 35 OOY 000 '' - 7 500 00 ~~//~j` 3 . w O. -~ ~ . - - . 3S LC . , , (;~rL~-F - Fet : ' L/NE- pr1(•'YI -159,557.00 CURRENTCONTRACTAAtouNr ~PP~ (; __ 1.00.02% 135,573,79 ~QZj~ . _459,670_18 ~/ IIJ~l M'~f ~r~m~~ / - TOTALS S 757,561.00 96.21% f :54~11A2 S 90,66292 f 724,477-91 DUE FOR PROFESSIONAL SERVICES 7T115 I E....•~ f .~'~~~~: i(~ ~nnY o 1 ~~)i,a , ~~ Pnge 2 oj2 12/1/97 Doug llurst Engr. I:ISI'.M. InfortnakReview Meeting at lira 53.5 595.(10 55,082.5(1 Jarbnc's office with Hugh Mathews, Doug Ilurst,lim Jarboe, Dub Kosoy anJ;im;acyues • Discussed HPRC Drag Report 12/4/97 Doug Hurst Engr Submitted b`fM's Draft comments on I IPRC's Drag Report • Reviewed HPRC Drag Report (30 pages handwritten) I'erlormcd preliminary cost analysis on report recommendations • CoNacted SJRWMD to get info regarding pervious pavement anJ rcquiremenls for City OrJinance /eaxment for treatment facilities on private property Produced 8 page letter of ETM's Drag Comments 12/8/97 Doug Hurst Gngr. Phone call from Jim Jacques: • Discussed baRle box design criteria • Faxed him a copy of Section 17.4 oC PDOT Drainage Manual regarding sedimem basins at his reyuest 12/19/97 Doug Hurst Engr Submitted GTM Comments on JIPRC's Pinal Report: Reviewed I II'RC Pinal Report (65 pages tYl't'd) • Performed final cost analysis on report recommendations • ProJuad 8 page letter of L"fM's Comments Submitted LTM's altemative to move ponds within Howell Park: • Produced I page letter describing altemative • Produced 2 page sketch describing altemative • I'erfotmed preliminary cost analysis 12/22/97 Doug Hurst Engr. 8:45 A.M. Informal Review Mceting in Conferences Room at City Hall with I Iugh V Mathews, Doug I lurst, Jim Jarboe, bob Kosoy, Mike 6orno and Mike Schmidt • Dixusxd I IPRC Pinal Report 12/23/97 Doug Ilurst Gngr. 7:15 P.M. City Commissimr Workshop at Commission Chambers at Cily I tall with Ilugh Mathews and Doug Flvrst • Discussed HPRC; 1•tnal Report and answered Commissioners' questions Produced and submitted 5 page Rainfall Runoffhandout 12/24/97 Suzi Ludwig Sect 'typed Weekly Report .3 8.40 58.40 Sub-Total 57,538.40 Less Authorized Amount Overrun S 1,038.40 Invoice Total 56,500.00 > ~ England •Thirrt~ 6 (11NIer rt1C. rnw<c. w u+.m CITY OF ATLANTIC BEACH CITY COMMISSION WORK AUTHORIZATION NO. 2 DETAILED DESCRIPTION OF SERVICES RENDERER (Zero Expelues Incurred) March 19, 1998 NOVEMBER-30:1997 "••YINVOICElY01412d ;''SERVIC ~'HI;OUC~H±I~ Q~!EMBEIL~ ;~x~997 ~! _ , ,._, Fcc llrly Date Name Oasis Service Performed Ilrs. Rate Fee 10/29/97 - Hugh Mathews Princ. Preparation for and attendance at Howell~erk 9.0 5125.00 SI,125.00 11/13/97 Review Committee (HPRC) Mtg. ,/ I //12/97 Hugh Mathews Princ. Meeting with Mike Schmidt of HPRC I I/I3l97 Hugh Mathews Princ. Attendance at HPRC mating 11/10/97 - Doug Hursr Ertgr. AssistW Hugh Mathews in preparing fur 21.0 595.00 51,993.00 11/14/97 11!13/97 HPRC Mtg. I (/18/97 Doug Hurst Engr. Per Ooh Kosny's request, reswrchW our files and fa>;W him a copy of the SIRWMD T.S.R. I (/24/97 - Doug Ilurst Engr. Assisted Peter Ma in preparing for his mcaing 1128/97 with HPRC 11/25/97 Peter Ma Engr Attendance at HPRC Mtg. w/SIRWMD 4.0 595.00 5380.00 Total S},500,00 -DECEMBER 31,'1997 '• .`INVOICE N0: 14249' "%SERVICES"I'fRtOUGIi' DECEI~IDER: . ,~1997~~i~'~ 12/01/97 Hugh Mathews Princ. Atendance at meeting wilt Jim JarMte atW~ 13.5 SI25.00 51,6757.50 Ouh Kosoy to review IIPRC issues 12/03/97 Hugh Mathews Princ. Meeting m LTM with Doug Nuru m review E'fM u~mtncnts on IIPRC Dnft Rgx~rt 12!04197 Hugh Mathews Princ. Meeting at ETM with Doug Hurst to review ETM comments un HPRC Dnfl Report 1223/97 Ilugh Mathews Princ. Preparation for mxl attendance at IIPRC/AO Commission workshop 12/01/97 - Peter Ma- Engr. Provided support to Doug I lurst including: 8.0 595.00 5760.00 12/04/97 ADICPR Modeling of Oap gates • Requuting watu of state determination (or Sclva Marina Lagoon (Ict1U) & Atlantic Ocean (telephone) • ResearchW miscellaneous info. for laugh Mathews and Doug llurst Tr,~msarruaar __ -- _ ~nc~land •Tt~imy & I'llill~r ,Inc. -~~ ENGINEERS PLANNERS SLIRVEYO RS LAN OSCAPE ARCHITECTS Principals James E. EngWnd, P.E., Pres. Robert E. Thims, Exec. VP Douglas C. Miaer, P.E., Exec. V.P. N. Hugh Mathews, P.E.. Exec. VP. Via U. S. Mail March 19, 1998 :-rF:i: Efa/F. ~~ MAR23 PIJHLI nRK.c Mr. Bob Kosoy City of Atlantic Beach ~ ~/ 12(x1 Sandpiper Lane /~ Atlantic Beach, FL 32233 Reference: City of Atlantic Beach - ETM Invoice 14126 and Invoice 14249 City Project No. SU9601 ETM No. E96-25 4I 'tl Q9' Dear Bob: ~~~yf c~' Cor,l,t... Pursuant to your request, we have prepared a detailed description of our services rendered for the above two M~k~ referenced invoices for our involvement with the Howell Park Review Committee. With this info _ ion in hand,` 'gprnl~ we request you process these invoices for payment. ~ Please feel free to contact us if you have any questions or require additional information. ~/D ~ d d Sincerely, ~, ~,pd /d EN L ,TRIMS & MILLER, INC. ""~%" . H Mathews, P.E. Executive Vicc President NHM:phl Enclosure i `~ 3uGl. L (1 NdV 3'13'1 Sr. Jo..n6 Bwrr Roeo S. Jer.•cowvni[. FL 32248 Teu (804( 842-BeBO F~a: (804) 846-8485 xofonm - .<'... :. _.. _.. --,.art-: atf,.:, e:r,~ page, 3 By copy of this letter I respectfully demand that each and every Commissioner defend the assets of the City of Atlantic Beach. Please remember, the ETM proposal was to be Cost Effective. It was not to construct ponds in Howell Park, and it was to implement the Stormwater Master Plan. I am available to assist in any manner to resolve this matter. The cit¢ens should be mindful of the happenings prior to proceeding with future construction projects. The public has every right to know, and hold responsible, all parties to this money wasting mess. Respectfully Submitted, Q~ ~~- Jospph Posch enc.: ETM Letter dated 3/19/98 ETM Detailed Invoice -pages 1 & 2 EiM Statement paid 5/t /98 page 2 The citizens are now paying another Consulting Engineer (Col. Rice) to tell us how to hire another Consulting Engineer to finish the work. The work was 'TO IMPLEMENT THE CH2M HILL STORMWATER MASTER PLAN". It has not changed. The citzens have now paid well over one million dollars ($1,000,000) in Engineering fees, and there is no end in sight. Why does the City employ an Engineer? What are the City Engineer's duties? The ETM Scope of Services and Schedule provide the Consultant's obligations to perform the Services necessary to accomplish the General Objectives and Tasks as set forth in Exhibit A. In my opinion the Consulting Engineer has not accomplished the General Objectives and Tasks as required in accordance with the terms of the Technical Consulting Services Agreement. The citizens of Atlantic Beach should not have to pay twice for the same work. ETM has not designed, permitted, planned and submitted one completed plan of the Projects No. 1, 2, 3, for the City of Atlantic Beach, as contracted. I hereby respectfully urge the Atlantic Beach City Commission to: I. In accordance with Article 10-Ownership of Documents: Request all of the drawings, specifications, reports, boring logs, field notes, laboratory test data, calculations and estimates be made available for public review. Let the public see and judge woof fney receir8u' P:,. $728,?7.~4. II. In accordance with Article 3-Payments: Make demand that ETM furnish to the city all records and payrolls to be examined and inspected (audit). The Contract/Agreement Article 3-PAYMENT provides: The owner (City of Atlantic Beach), has the right upon reasonable notice, to audit expenses, and disbursements made or incurred in connectior, with the Services to be performed and may examine any relevant records of the Consultant. Let the public see and judge what They received /or $728,877.34. III. In accordance with' Arf~r1e 5-Limitation of Liability, and Article 8-Insurance, including Exhibit B. I respectfully recommend The City of Atlantic Beach notify ETM (by July 27, 1998), along with its principals, agents and insurer that a claim is going to be made against the Professional Liability policy provided by ETM for this project. The AB citizens paid for this insurance protection, and in my opinion, hove every right to be reimbursed for all monies paid to ETM beyond the 30% design phase. That includes all of the direct and indirect costs that the City has incurred in this matter. l Joseph E. Posch 142 Magnolia Street Atlantic Beach, FI 32233 Fax 904-249-1504 Phone 904-249-1935 * Email jposchQjuno.com City Commission, City of Atlantic Beach CERTIFIED MAIL Z 010 694 220 800 Seminole Road Atlantic Beach, Florida 32233 July b, 1998 R ~ apitol Improvement Project ATTN: Honorable Mayor Suzanne Shaughnessy Honorable Commissioners Beaver, Borno, Meserve, Mitchelson Dear Commissioners: I have reviewed notes, reports and documents as described in my certified letter request to Mr. Kosoy dated June 10,1998. These materials were provided for my review per rights provided by the Florida Statues. Previous requests were ignored. The comments of my review of the provided documents indicate that major problems exist in the operation and management of the City's business. • Our elected officials have accepted the ETM Contract as completed. • The City Manager certified the ETM Contract as completed. • The City Attorney announced that he had reviewed the ETM Contract and he certified the work as complete. In my opinion England, Thims and Miller Inc.jETM) invoiced, and were paid, for work product and services that were not performed. The Agreement/Contract with ETM dated March 27, 1996 and approved as completed by Mr. Jarboe and Mr. Jensen indicates: ITEM NO. 1: Work Authorization No.l is the City of Atlantic Beach Contract with ETM. There are no written chanaes to the Agreement. The requirements of the ETM Agreement should have been produced as contracted - No amendments, alterations or changes. The City had the right to reduce the Scope of Services without ETM's approval; however, there are no writings to indicate that the Scope was reduced, including that ETM has tilled and been paid for more than the contracted amount. (ETM invoice # 14126 attached). • Stormwater Improvements- SU9601 • Original Stormwater Contract Amount $449,577.00 • Paid to date $456,170.46 3 F- ~-~3-fig 800 SEMINOLE ROAD ATLANTIC BEACH. FLORIDA 32233-5145 TELEPHONE (901)2475800 FAX (901) 247-5605 SUNCOl1 852-5600 DATE: July 9, 1998 TO: The Honorable Mayor and City Commissioners FROM: Maureen King, City Clerk(>~- RE: Mr. Posch's Request for Documents Mr. Posch was provided access to all material requested in his letter of June 10, 1998. These items were made available for his inspection and he reviewed them in the City Clerk's office. The items he requested were copied and given to him that same day; reference his letter of July 6, 1998. This office receives requests for public records on a daily basis and all requests are processed in a timely manner. No request is ever ignored. However, it did take some time to accumulate all the items requested by Mr. Posch and to compile them in an orderly fashion to facilitate his review. Once he had reviewed the items and selected those he wished copied, his request was fulfilled within hours. MK/em Attachment Minutes Page -11- June 22, 1998 Mayor Shaughuessy: Announced the fundraiser for First Night would be held on Saturday, June 27, 1998 at 7:00 p.m. on the Blackbeard. Reported that the City of Neptune Beach was interested in doing a carrying capacity study, and several citizens had also approached her regarding the same. She fi;rther reported the DCA had a progam available with their goal and objective being to look at what development communities could accommodate without interfering with the quality of Gfe. Mayor Shaughnessy indicated gaols were available for such studies and she would like the city to investigate the available gaols and have someone come and make a proposal as to how to pursue the gaols and the costs involved. Reported the sale of fireworks had been banned in the city due to the high fire risk. Requested that the citizens of Atlantic Beach voluntarily observe the even-odd watering rules adopted by the City of Jacksonville. Adjournment There being no further comments or business to come before the Commission, the meeting adjourned at 9:20 p.m. Suzanne Shaughnessy Mayor/Presiding Officer ATTEST: Maureen King Certified Municipal Clerk OMMISSIONERS M O T 1 O N 5 E C O N D Y E S N O Minutes Page -10- June 22, 1998 C. Emergency Water Problem between 12th and 16th Streets City Manager Jarboe indicated this was originally considered part of the core city project, however, a 2" water line became so clogged that the residents were not getting any water flow into their houses. He reported that it was handled on an emergency basis in-house due to some health related concerns, and would be completed this week. City Manager Jarboe stated he would bring a full report to the Commission once all the costs were calculated. D. Insurance for First Night City Manager Jarboe reported that initially the insurance carrier had indicated the city would not need alcoholic beverage coverage, but has since changed its mind, resulting in a premium increase from $900.00 to approximately $2,400.00. City Manager Jarboe indicated the city was still obtaining quotes in search of a lower premium. E. Community Garden City Manager Jarboe stated he would like the Community Garden placed on the agenda of the next meeting because the city was still working on the guidelines for use of the garden, and some citizens had expressed concern for the location of the garden. F. Inland Water Navigation Presentation City Manager Jarboe reported he had made a favorable presentation to the Inland Water Navigation District on Saturday and the city should know within a week if they would receive a grant for Dutton Island. G. Guidelines for Use of Tranquilizer Gun City Manager Jarboe reported that Director Thompson and Chief Campbell were working on guidelines for the use of the tranquilizer gun and there would be a straight forward, strict policy on its use. When completed, the policy will be brought back before the Commission. 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk onaussloxsus M O T 1 o N S F C O x D Y r: s x o Minutes Page -9- June 22, 1998 A. Discussion of the Budget Calendar. City Manager Jarboe presented the suggested tentative budget calendar. He asked the Commission to review the calendar and get back with him to set the budget workshops/meeting dates. Since he had never experienced the budget process, Commissioner Beaver inquired as to the length of past budget workshops ,and was told the t~~ne varied from one to three or four hours. He also inquired if they were held in the evening and open to the public and was told that the meetings held in the evening and were open to the public. Mayor Shaughnessy requested that the Commissioners give any changes to the proposed budget calendar to the City Manager within the next week so they could be placed on the July 13, 1998 meeting agenda. Mayor Shaughnessy requested that City Manager Jarboe contact Hugh Greene and set up the second Goal Setting Session as soon as possible. City Manager Jarboe stated that he would do so. B. Discussion Regarding an Ordinance to Prohibit Sleeping, Lodging or Camping in Public Places. City Manager Jarboe expressed concern that recent changes to Jacksonville and Jacksonville Beach ordinances prohibiting sleeping, lodging or camping in public places would force homeless people to come to Atlantic Beach and Neptune Beach. He suggested the city look into long-term programs to address the homeless problem through the state or the City of Jacksonville's human resources department because these types of problems were not usually dealt with by a small city and were not part of the city's interlocal agreement with the City of Jacksonville. Mayor Shaughnessy inquired as to the next step and City Manager Jarboe responded that Public Safety Director Thompson would be involved and look into what Jacksonville Beach was doing. He stated that there may need to be some fine tuning of the current city ordinance regarding this matter. Mayor Shaughnessy requested that the City Manager bring his recommendation back to the Commission during the July 27, 1998 meeting. otvtnnsstoxEtts M O T 1 O x S E C O N n Y E s N o Minutes Page -8- June 22, 1998 B. Appointment of a Committee to Write the History of Atlantic Beach (Mayor) Mayor Shaughnessy appointed Joanna Fletcher and Woodie Winfree to co-chair the Atlantic Beach History 2000 Committee and requested that they present a brief report outlining their goals and objectives for the project during the July 13, 1998 Commission Meeting. The Commission unanimously approved the appointments. C. Discussion and Related Action Regarding Participation in a Cost- Sharing Venture to Construct Two Beach Accesses to American Disabilities Act (ADA) Standards (Mayor) Mayor Shaughnessy explained that during a discussion with the Bureau and Coastal Systems of the Department of Environmental Protection (DEP), the offer was made to fund construction of two handicapped beach accesses on a 50 - 50 cost sharing basis. It was further explained that the DEP was putting its budget together and the city needed to request the state to participate in the joint venture with the city. Some discussion ensued and it was determined the two handicapped beach accesses would cost approximately $30,000.00. Mayor Shaughnessy reported that the project would not be funded until ] 999 and would occur simultaneously with the next beach renourishment. Motion: Request 515,000.00 from the State to cost share on an equal basis in the construction of hvo handicapped beach accesses to American Disabilities Act Standards. Commissioner Meserve stated it was a good idea and would provide access to the beach for residents of Fleet Landing who use a walker. There being no further discussion, the motion carved unanimously. 8. City Manager Reports and/or Correspondence: OMMISSIONERS M O T I O N S F. C O N D Y E S N O BEAVER X MESERVE X X SHAUGHNESSY X X Minutes Page -7- June 22, 1998 OF BUILDING PROVISIONS AS PROVIDED IN SAID CODES, AND PROVIDING AN EFFECTIVE DATE (City Manager) Motion: Approve passage of Ordinance No. 25-9&30 on final reading. Mayor Shaughnessy read the ordinance by title only and opened the floor for a public hearing and invited comments from the audience. J.P. Marchioli of 414 Sherry Drive stated that he had read the ordinance and felt it was fair, logical and workable. No one else spoke and the Mayor closed the public hearing. Mayor Shaughnessy inquired concerning the requirement of fencing a swimming pool and was told Florida Statutes require a four foot fence around a swimming pool. The Florida Errerpy Code was also discussed in relation to requirements for a sunroom. There being no further discussion, the motion carried unanimously 7. New Business: A. Authorize the Purchase of Chemical Capture Equipment at a Cost of Appro:imately 53,000.00 for Use by the Animal Control Officer (City Manager) Motion: Authorize the purchase of chemical capture equipment a cost of approximately 53,000.00 for use by the Animal Control Officer as recommended by staff Commissioner Beaver commented that his business office was located in an area where feral dogs are a problem and the tranquilizer gun was a much needed item for the timely capture of the animals because in the past the city's animal control officer had to wait for the City of Jacksonville to capture the dogs using this method. There being no further discussion, the motion carried unanimously. OMMISSIONF,RS M O T 1 O N S E C O N D Y F. S N O BEAVER X X MESERVE X X SHAUGHNESSY X BEAVER _ X X MESERVE X X SHAUGHNESSY X Minutes Page -6- June 22, 1998 6. Action on Ordinances: A. Ordinance No. 45-98-13: Public Hearing and Final Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF FEES; PROVH)ING AN EFFECTIVE DATE (Comm. Besver) Motion: Approve passage of Ordinance No. 45-98-13 on final reading. Mayor Shaughnessy read the ordinance by title only and opened the floor for a public hearing and invited comments from the audience. Alan Potter stated he believed there should be no increase in license fees because it was unwarranted. Commissioner Beaver explained that the fees for licenses had not been increased since 1994 and for most licenses the increase would be nominal. As sponsor of the ordinance, Conunissioner Beaver explained the intent of the ordinance and that the fee placed on a cruise ship classification would cover the city's costs to train police and fire personnel and adequately prepare them should an event such as an on-board fire or fuel spill occur. Commissioner Meserve inquired if the city had formed a definition for a cruise ship and felt it would not be fair to charge a 50' day cruise boat the same fee as a 250' casino cruise ship for an occupational license. After much discussion concerning the cruise ship definition, it was the consensus of the Commission to defer action and Mayor Shaughnessy continued the Public Hearing to the July 13, 1998 Commission Meeting. Staff was directed to include a definition of cruise ship in the ordinance, as approved by the City Attorney. B. Ordinance No. 25-98-30: Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORH)A, ADOPTING VARIOUS CODES RELATING TO INSPECTION ACTIVITIES OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORH)A, AND ENFORCEMENT OMMISSIONERS M O T 1 O N S F C O N D Y E S N O BEAVER X MESERVE X ~z Minutes Page -5- June 22, 1998 B. Appointment of a Committee to Review and Recommend Penalties Related to Animal Attacks Mayor Shaughnessy read the Mayoral Charge to the Animal Control Review Committee and appointed the following citizens and staff to the committee: James Jarboe, David Thompson, Mr. and Mrs. John Poitevant, Sylvia Simmons, Susie Snead, Nancy White, and Carolyn Woods -Chairperson. Commissioner Beaver was named Commission Liaison. For informational purposes, the Mayor distributed the City of Neptune Beach's recently adopted Animal Control Ordinance. Animal Control Officer Mesquit distributed information concerning canine attacks which is attached and made part of this official record as Attachment C. Mayor Shaughnessy requested a progess report from the committee be placed on the agenda for the July 13, 1998 Commission Meeting. The appointments were unanimously approved by the Commission. 4. Consent Agenda: A. Award Contract to First Coast Laundry and Cleaners for Uniform Cleaning for the Public Safety Department for a Period of One Year, Pursuant to the Specifications of Bid No. 9798-26 (City Manager) Mayor Shaughnessy inquired if anyone wished to remove any item from the Consent Agenda for discussion. Nothing was removed from the Consent Agenda. Motion: Approve Consent Agenda Item A as presented. There was no discussion and the motion carved unanimously. 5. Action on Resolutions: None. OMMLSSIONERS M O T 1 O N S E C O N D Y E S N O BEAVER X X MESERVE X X SHAUGHNESSY X Minutes Page -4- )une 22, 1998 that another grant was available, separate from the grant which was discussed, which he was working on with Public Works Director Kosoy. Director Thompson stated the grant had a July 30, 1998 deadline for submittal and he hoped to bring it back to the Commission within the next few weeks. As a point of clarification, City Manager Jarboe stated that the city had not approved additional funding for the underground electrical wiring in the core city. Joe Posch of 142 Magnolia Street read a letter he had written to the Commission concerning the core city project, which is attached and made part of this official record as Attachment B. Mr. Posch indicated That he had requested a copies of England, Thims and Miller s field review notes, their notes from staff meetings and billing statements on June 10, 1998 and had not received the information. Mayor Shaughnessy requested that all documents related to Mr. Posch's request be made available and placed on next Commission agenda for discussion. A brief discussion ensued concerning the request and comments made in the letter. City Manager lazboe stated any request for information should be made to the City Clerk's office and that office would coordinate the request and make sure the required documents are available for review. J.P. Marchioli of 414 Sherry Drive requested a free agenda packet be provided to a group of citizens called the "Round Table". Mayor Shaughnessy stated that this request should be addressed by the City Clerk and due to her absence, it would be placed on the next commission agenda. 3. Unfinished Business: A. Discussion and Related Action Concerning the Status of First Night, a Subcommittee of the Cultural Arts Board (Mayor) Mayor Shaughnessy read a letter from Cindy Grossberg, Chairperson of the First Night Committee requesting that discussion of First Night non-profit status be postponed to the second meeting in July. It was the consensus of the Commission to defer discussion, and Mayor Shaughnessy deferred discussion of First Night to the July 27, 1998 meeting. OMMISSIONERS M O T I O N S F, C O N D Y E S N O Minutes Page -3- June 22, 1998 through leadership, coordination, research and education. Mr. Preston urged the Commissioners to participate in the local mitigation strategy, which is being offered by the Department of Community Affairs, and stated the City of Atlantic Beach would receive approximately $15,000.00 for voluntary participation in the planning strategy. After his presentation, Mayor Shaughnessy requested that Mr. Preston forwazd to her a list of the committee members, and he stated he would do so. Mayor Shaughnessy made the following comments and/or requests: Commented that relative to the tree canopy as one of the five top initiatives, the City of Atlantic Beach was in the process of burying its overhead electrical lines as part of the core city project, and should be eligible for a credit for this. Mr. Preston concurred and stated he would have to research how the city could be reimbursed. Requested that Mr. Preston investigate reimbursement and bring the information back to her. Commented that traffic congestion caused when the citizens were warned of hurricane Bertha resulted in as many cars going to the beach from downtown Jacksonville as leaving the beach. Commented that FEMA for years has been coming to the rescue of those victimized by a disaster and stated that for every 100 linear feet of beach renourishment, the storm damage to upland structures would be reduced, includinn infrastructure, by 50%, and indicated the primary beneficiaries of a continued renourishment program would be insurance companies. Mayor Shaughnessy requested that Mr. Preston make her comments known to be included as part of a strategy because she felt it was better to insure up front rather than to mitigate after a disaster. Mayor Shaughnessy felt that in the future credits on insurance rates should be given for communities who try to protect themselves by beach renourishment. City Manager Jarboe stated Director Thompson was already working on the mitigation and had been in touch with the Department of Community Affairs, and asked him to comment. Director Thompson stated he was working on a mitigation strategy for the entire county, including Atlantic Beach and the other beach cities. He reported OMMISSIONERS M o T I O N S r C O N U Y F. S N O Minutes Page -2- ]une 22, 1998 2. Recognition of Visitors: A. Presentation by Ed Preston of the University of Korth Florida, on Major Findings from their Hazard Mitigation Baseline Study for Duval County (City Manager) City Manager Jarboe introduced Mr. Preston and stated that his presentation would relate to humcanes. Ed Preston presented the major findings of the Hazard Mitigation Baseline Study for Duval County to the Commission, which is attached and made part of this official record as Attachment A. Mr. Preston stated his 15 member steering committee and 20 member technical advisory committee worked for nearly a year researching the question of the area's readiness for a major disaster anywhere in Duval County, including Atlantic Beach. Mr. Preston indicated that the county had experienced humcanes, floods, tornadoes and storms before, with great losses, and it was reasonable to prepare for them to occur again. He reported that the Federal Emergency Management Agency (FEMA) was running out of money and would not give monetary aid in the future unless the governmental entity needing federal aid could prove it had an emergency preparedness plan in place indicating how it would mitigate its losses. Mr. Preston further explained the study was funded by a grant through the Department of Community Affairs, and the committees had come up with the following three guidelines for Duval County: (1) recommendations needed to focus on reducing the risk, (2) provisions for positive growth and development while reducing risk, and (3) a balance between proposed govemmental regulations and personal responsibility. The Hazard Identification and Vulnerability Analysis (HIVA) was explained in detail, as well as the benchmark measures to monitor progress. Mr. Preston indicated that the critical benchmark in case of a humcane for the City of Atlantic Beach was the hours required to mount a full evacuation of the city. He explained that the committee members had developed a list of twenty top initiatives to get ready for a storm, and detailed the top five initiatives, including those of the public and private sectors. Mr. Preston stated the challenge was to become Florida's most disaster resistant county OMMISSIONERS M O T I O N S E C O N D Y !; S N O MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, JUNE 22, 1998 PRESENT: Suzanne Shaughnessy, Mayor John hleserve Richard Beaver, Commissioners AND: James Jarboe, City Manager Alan C. Jensen, City Attorney ABSENT: Maureen King, City Clerk (Excused) Mike Bomo, Commissioner (Excused) Theo Mitchelson, Commissioner (Excused) The meeting was called to order by Mayor Shaughnessy at 7: I S p.m. Mayor Shaughnessy explained that Commissioner Beaver was en route to the meeting and his presence was needed to make a quorum. She recessed the meeting to 7:30 p.m. At 7:30 p.m. Mayor Shaughnessy called the meeting to order and again recessed the meeting to continue waiting for Commissioner Beaver's arrival. Commissioner Beaver am~ed at 7:42 and Mayor Shaughnessy called the meeting to order. The Invocation was offered by Mayor Shaughnessy, followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Special Called Meetings held May 21, 1998, June 2, 1998, and June 15, 1998. Motion: Approve minutes of the Special Called Meetings held May 21, 1998, June 2, 1998 and June I5, 1998 as presented. Mayor Shaughnessy asked for any corrections or amendments to the minutes. There were none and the motion carried unanimously. 2. Approval of the minutes of the Regular Meeting held June 8, 1998. Motion: Approve minutes of the Regular Meeting held June 8, 1998 as presented. Mayor Shaughnessy asked for any corrections or amendments to the minutes. There were none and the motion carried unanimously. v v 0 0 "1' 1' E E S S M S O E T C I O Y O N E N COMMISSIONERS N D S O BEAVER X X MESERVE X X SHAUGHNESSY X BEAVER X X MESERVE X X SHAUGHNESSY X Page Three AGENDA July 13, 1998 8. New Business: A. Authorize the Ciry Manager to execute Memorandum of Understanding with Neptune Beach Fire Department (City Manager) B. Authorize execution of a contract between the City of Atlantic Beach and Diversified Engineering International, Inc. for implementation of the Risk Management Plan and Process Safety Program (City Manager) C. Authorize the City Manager to develop a bid package to construct a sidewalk on Sandpiper Lane and utilize Purchase Orders to construct an asphalt bike lane and install traffic stripes (City Manager) D. Set a proposed millage rate and tentative budget hearing date (City Manager) E. Authorize the Mayor to execute Audit Engagement Letter with Purvis Gray & Company for audit services for the year ending September 30, 1998 (City Manager) F. Authorize extension of contract with Brooks & Limbaugh for electrical troubleshooting, for a period of one year, at their current rates (City Manager) G. Approve a 6% increase in pay for lifeguards in their third year or more, effective immediately (City Manager) H. Discussion and related action in connection with regional cooperation on fire issues (Mayor) I. Authorize the City Manager to hire temporary employees for authorized, funded positions, as the need arises 9. City Manager Reports and/or Correspondence: A Report relative to EPA grant application for innovative storm water related projects 10. Reports and/or requests from City Commissioners, City Attorney and City Clerk Adjournment If any person du;ides to appeal any decision made b}' the Cit}• Commission with respect to an}' manor considered at any rneetmg, svc6 PcT~ may ouxl a record of ttx; proceedmgs, and, for such purpose, may need to ensure that a verbatim record of We proceedings is made, which record shall include the testimon}' and evidence upon which the appeal is to be based. My person ~~ishing to speak to the City Cormmission on am' matlcv at this meeting should submit a request to the City Clerk prior to the meeting For your com•eniena. forms for [his purpose arc available at the entrance to the Commission ChambcRs In accordance with the Mrericans wiW llisabilities Act and S~tion 286.26, Florida Statutes, persons e~ith disabilities nwding special acconvnodation to participate in this mceting should wnlact Ute Cih' Clerk by 5:00 PM, Friday, June 19, 1998. Page Two AGENDA July 13, 1998 E. Acknowledge receipt of monthly report of new occupational licenses issued during June, and monthly reports from Building, Code Enforcement, Fire, and Recreation Departments (City Manager) F. Award athree-year contract to Beachcombers, Inc. for Beach Cleaning pursuant to the specifications of Bid No 9798-27 at an annual cost of $25,400, and authorize the City Manager to execute said contract ($26,000 less discount) (City Manager) G. Award contract to Allied Fencing Company for ball field fencing at Donner Park at a cost of $11,750, and award a contract to Classic Industrial Fencing for perimeter fencing at Donner Park at a cost of $3,200, both pursuant to the specifications of Bid No. 9798-30 (City Manager) Committee Reports: A. Animal Control Review Committee, Carolyn Woods, Chair (Mayor) B. Atlantic Beach History 200 Committee, Joanna Fletcher/Woody Winfree, Co-Chairs (Mayor) C. Stormwater Review Committee, Lyman Fletcher, Chair (Mayor) 6. Action on Resolutions: A. Resolution No. 98-24 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER I, 1997 AND ENDING SEPTEMBER 30, 1998 (City Manager) 7. Action on Ordinances: A Ordinance No. 45-98-13: Public Hearing and Final Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE Ci'TY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE (Comm. Beaver) B. Ordinance No. 31-98-2 -Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING THE FUTURE LAND USE MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY OF ATLANTIC BEACH BY ANNEXATION; TO ESTABLISH LAND USE DESIGNATIONS AND BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE (City Manager) C Ordinance No. 90-98-166: Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING THE OFFICIAL ZONING MAP OF THE CITY TO INCLUDE THE AREA INCORPORATED INTO THE CITY BY ANNEXATION; TO ESTABLISH ZONING CATEGORIES AND ZONING DISTRICT BOUNDARY LINES FOR THAT AREA; TO PROVIDE FOR SEVERABILITY; AND TO SET AN EFFECTIVE DATE CITY OF ATLANTIC BEACH COMMISSION MEETING -July 13, 1998 AGENDA Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission Meeting of June 22, 1998 2. Recognition of Visitors: Unfinished Business: A. Report relative to request filed by Joseph E. Posch for public records to be made available for inspection (Mayor) B. Action on request of J.P. Marchioli that he be provided with a complete agenda packet at no cost (mayor) C Discussion and related action on the non-profit status of First Night, asub-committee of the Cultural Arts Board (Mayor) D. Adoption of a Budget Calendar (City Manager) E. Discussion and related action in connection with a proposed Community Garden (City Manager) 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Award contract to Dowling Construction Company for construction of a new lifeguard station pursuant to Alternates 2 and 3 of the specifications of Bid No. 9798- 20 (Rebid) at a cost of $78,616, and authorize the City Manager to execute the contract (City Manager) B. Award contract to James A. Garrison Company for Dudley Street Sanitary Sewer Extension pursuant to the specifications of Bid No. 9798-21 for the base bid amount of $27,104.73 and authorize the City Manager to execute the contract (City Manager) C. Award contract to Arlington Rivers Lawn Care, Inc. for Atlantic Boulevard Medians Landscape Maintenance for a period of one year, pursuant to the specifications of Bid No. 9798-25 (Rebid) in the amount of $15,228 (City Manager) D. Authorize the purchase of computer software for Police Records Management System pursuant to the specifications of Bid No. 9798-28, at a cost of $11,635 (City Manager)